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PUBLIC NOTICE
COLLEYVILLE PUBLIC LIBRARY BOARD
AGENDA
NOVEMBER 10, 2008
7:00 P.M.
COLLEYVILLE PUBLIC LIBRARY
110 MAIN STREET
I. Call to Order
II. Approval of the October 13, 2008
III. Librarian's Report
A. Monthly Statistics
B. Donations
C. Library Programs
1. Fall/Winter
2. Holiday Open House
IV. Colleyville Public Library Spatial Reorganization Project Plan Update
V. Discussion of the Colleyville Public Library Board 2009 Meeting Date Schedule
VI. North Texas Conference for Library Supporters
VII. Friends of the Colleyville Public Library Report
VIII. Colleyville Public Library Foundation Report
IX. Next Meeting Date
X. Citizen Comments"
XI. Adjournment
"(This time is allocated for citizens to informally address the Board on matters on the agenda that
require no formal action. Each presentation will be limited to a maximum of five (5) minutes.
Board members may not respond to citizens who speak regarding matters not on the agenda.)
I certify that this notice was posted on the bulletin boards at City Hall on Thursday, November 6,
2008, at 5:00 p.m.
Sri t~. ,~~ -<~~--~
Mary E. Rodne
Library Director
COLLEYVILLE PUBLIC LIBRARY
BOARD MINUTES
October 13, 2008
I. CALL TO ORDER -Chair Pat Jones called the meeting of the Colleyville
Public Library Board to order at 6:35 p.m.
ROLL CALL -Members present: Pat Jones, Karen Birkes, Steve Isbell,
Jerome Davis, Richard Roxburgh, Mary Alice Rippe and Nancy Bowen
Alternates present: Kathleen Hennessey and Thad Bolline
Ex-Officio Members Present: Steve Banta, Cecilia Monacelli, Kay Newton,
Jorge Rodriguez and Ret Stansberger
Ex-Officio Members Absent: Mayor David Kelly and Dr. Larry Darlage
Council Members Present: Carol Wollin and Tony Licata
Staff present: Mary Rodne
Also Present: Sam McBane Mulford, Ginny Tigue, Robert Glaser, Joslyn
Marksbury, Vince Rosen, Kris Lindsay, Elsie Gunter and Kathy Doody
DISCUSSION AND APPROVAL OF COLLEYVILLE PUBLIC LIBRARY
SPATIAL REORGANIZATION PROJECT PLAN
Chair Pat Jones introduced Sam McBane Mulford, Principal Strategist, of
Ideation Collaborative to present the draft report of the Library's Space
Reorganization Plan. McBane Mulford opened the presentation with an
overview of the steps that had been taken to ensure that a full picture of the
community's current and future service needs had been captured within this
report. Mulford noted that over 1,000 individuals provided feedback through
the following activities: two focus group sessions that were held with a cross
section of the community; five key informant interviews that were conducted
with individuals who could broadly represent the community due to their roles
as identified community leaders; an online survey that was available from
May through October to provide an opportunity for the community to
comment and provide feedback; two stakeholder and staff workshops that
were held to develop the vision for redefining use of the space to meet future
library service needs within the community; and a Core Team and consultant
engaged the community in casual conversations at retail stores, recreation
centers, restaurants and in the library. Next, McBane Mulford provided a
snapshot of the current library; its value in the community; and findings of the
project activies. Sam McBane Mulford then detailed a preliminary space
needs assessment, and unveiled three preliminary schematic scenarios. The
floor was then opened for feedback. After a lengthy discussion, consensus of
the Board was to approve the draft report with the discussed changes.
McBane Mulford concluded the overview with an implementation plan and
conceptual schedule. Mulford noted that she would be also making a
presentation to the City Council on October 21, 2008 at the Pre Council
Meeting.
Chair Pat Jones recessed the Meeting at 9:20 p.m. and reconvened the
Meeting at 9:30 p.m.
III. ELECTION OF THE COLLEYVILLE PUBLIC LIBRARY BOARD CHAIR
Chair Pat Jones opened the floor for nominations for Library Board Chair. A
motion was made by Pat Jones and seconded by Steve Isbell to nominate
Jerome Davis. Motion approved unanimously.
IV. ELECTION OF THE COLLEYVILLE PUBLIC LIBRARY BOARD VICE
CHAIR
Chair Pat Jones asked for nominations for Library Board Vice Chair. A
motion was made by Steve Isbell and seconded by Nancy Bowen to nominate
Mary Alice Rippe. Motion approved unanimously.
V. APPROVAL OF AUGUST 9, 2008 WORKSESSION MINUTES, AUGUST
11, 2008 WORKSESSION MINUTES AND AUGUST 11, 2008 MINUTES - A
motion was made by Mary Alice Rippe and seconded by Nancy Bowen to
approve the August 9, 2008 Worksession Minutes, the August 11, 2008
Worksession Minutes and the August 11, 2008 Minutes. Motion approved
unanimously.
VI. LIBRARIAN'S REPORT
a. Monthly Statistics
Library Director Rodne distributed Colleyville Public Library Usage
Statistics, for review and discussion. In September, patrons had checked
out a total of 16,120 items, 103 Colleyville residents registered for library
cards, library patron visits totaled 6,971, attendance for programs totaled
405 and volunteer hours totaled 144.25 hours. Rodne noted that the total
circulation of library materials this year was 7% higher than the total
circulation of library materials last year at this time.
Rodne also reported that the Library's fifth fiscal year had ended on
September 30, 2008, and noted that the usage had exceeded all
projections. During Fiscal Year 2007 -2008, patrons checked out 211,674
items, 1,295 Colleyville residents had registered for Library cards, which
increased the overall total of residents registered to 12,506, patron visits
totaled 107,790, and attendance for programs totaled 15,273.
b. Donations
Director Rodne reported that the Library had received a total of $50.00 in
donations in September. The donations included: $50.00 from the
Colleyville Garden Club for the purchase of aviation books in honor of
Ralph Good.
c. Programs
Director Rodne presented an overview of fall programs and distributed the
Youth Services Programs 2008 fall brochure for review and discussion.
Rodne reported that registration for Youth Services fall programs had
started on September 15th and noted that registration for the sessions had
been going well. Rodne added that the Library had sponsored two Family
Activities; a Back to School Pajama Party on September 11 and a Family
Movie Day on October 11, 2008. Both events had been well attended.
Upcoming Library holiday events were highlighted. Director Rodne
announced that the Library would be sponsoring the second annual
Holiday Open House on December 13, 2008 from 1:00 p.m. - 3:00 p.m.
VII. COLLEYVILLE PUBLIC LIBRARY FY2009 BUDGET UPDATE
Library Director Mary Rodne noted that the City Council had adopted the
FY2009 budget at the September 16, 2008, City Council meeting and
presented an update on the approved Colleyville Public Library FY2009
budget.
VIII. APPROVAL OF THE USE OF THE VOLUNTARY LIBRARY FUND FOR
THE PURCHASE OF LIBRARY MATERIALS, MATERIALS PROCESSING
SUPPLIES AND LIBRARY PROGRAMS
Director Mary Rodne presented an overview of the Voluntary Library Fund
and distributed a Voluntary Library Fund report for Board review. The Board
discussed the proposed expenditure of $130,000.00 for the purchase of
collection materials, materials processing supplies and library programs. A
motion was made by Mary Alice Rippe and seconded by Pat Jones to make a
recommendation to the City Council to proceed with the expenditure of these
funds for the purchase of library materials, materials processing supplies and
library programs, in an amount not to exceed, $130,000.00, for the FY2009
budget. Motion approved unanimously. It was noted that this
recommendation would be included as an agenda item at the October 21,
2008, City Council Meeting.
IX. FRIENDS OF THE COLLEYVILLE PUBLIC LIBRARY REPORT
President Kay Newton reported that the Friends of the Library had sponsored
a successful book sale in the Library on October 11, 2008. Newton noted
that the Friends had netted around $521 the day of the sale and around $219
in memberships, for a total of $740. Newton concluded her report with an
announcement that John M. Tippets, a local author who wrote the book
Hearts of Courage, would be speaking at the next Friends General Meeting
that was scheduled to be held in November in the Library.
X. COLLEYVILLE PUBLIC LIBRARY FOUNDATION REPORT
President Cecilia Monacelli reiterated that the Foundation Board had funded
the proposed Library Space Reorganization project plan, which had been
facilitated by Sam McBain Mulford of Ideation • Collaborative and presented
that evening. Monacelli added that the Foundation Board continued to work
on their 2008 annual fundraisers the mailer, scheduled to go out in within the
week, and the 2"d Annual Race to Read Fun Run scheduled on November 8,
2008.
XI. NEXT MEETING DATE
Chair Jerome Davis noted that the next Library Board meeting was scheduled
on November 10, 2008.
XII. SUGGESTED ITEMS FOR FUTURE MEETINGS
None
XIII. CITIZEN COMMENTS
None
XIV. ADJOURN: A motion was made by Nancy Bowen and seconded by Mary
Alice Rippe to adjourn the meeting. Motion approved. The meeting of the
Colleyville Public Library Board was adjourned at 10:10 p.m.
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Jan 2010
8 M T W T F 3
1 2
3 4 5 6 7 8 9
10 11 12 13 14 15 18
17 18 19 20 21 22 23
24 25 26 27 28 29 30
31
Feb 2009
$ M T W T F S
8~ 0 112 3 4
15 18 17 18 19 20 21
22 23 24 25 26 27 28
Mar 2009
S M T W T F S
1 2 3 4 5 6 7
8 +~ 10 11 12 13 14
15 16 17 18 19 20 21
22 23 24 25 26 27 28
29 30 31
Apr 2009
S M T W T F S
1 2 3 4
2* 14 5181718
19 20 21 22 23 24 25
26 27 28 29 30
May 2009
S M T W T F S
1 2
012 3145 6
17 18 19 20 21 22 23
24 25 2B 27 28 29 30
31
Jun 2009
S M T W T F S
7~9 0123
14 15 18 17 18 19 20
21 22 23 24 25 26 27
28 29 30
Colleyville Public Library
Library Board Meetings
2009
January
12 7:00 PM Library Board Meeting
February
g 7:00 PM Library Board Meeting
March
g 7:00 PM Library Board Meeting
April
13 7:00 PM Library Board Meeting
May
11 7:00 PM Library Board Meeting
June
$ 7:00 PM Library Board Meeting
July
13 7:00 PM Library Board Meeting
August
10 7:00 PM Library Board Meeting
September
14 7:00 PM Library Board Meeting
October
12 7:00 PM Library Board Meeting
November
g 7:00 PM Library Board Meeting
December
14 7:00 PM Library Board Meeting
PRINTED BY CALENDAR CREATOR FOR WINDOWS ON I / 1 Z/2OO$
Jul 2009
M T W T F S
1 2 3 4
2* 1415 61718
19 20 21 22 23 24 25
26 27 28 29 30 31
Auy 2009
$ M T W T F S
1
94! 1 2 314 5,
16 17 18 19 20 21 22'
23 24 25 26 27 28 29
30 31
Sep 2009
S M T W T F S
1 2 3 4 5
6 7 8 9 1011 12
13~ 15 16 17 18 19
20 21 22 23 24 25 28
27 28 29 30
Oct 2009
S M T W T F S
1 2 3
4 5 6 7 8 910
11 ~ 1314151617
18 19 20 21 22 23 24
25 26 27 28 29 30 31
Nov 2009
S M T W T F S
1 2 3 4 5 6 7
8 +~ 10 11 12 13 14
15 16 17 18 19 20 21
22 23 24 25 26 27 28
29 30
Dec 2009
S M T W T F S
1 2 3 4 5
6 7 8 9 101112
13*1516171819
20 21 22 23 24 25 26
27 28 29 30 31