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PUBLIC NOTICE
COLLEYVILLE PUBLIC LIBRARY BOARD
AGENDA
AUGUST 11, 2008
7:30 P.M.
COLLEYVILLE PUBLIC LIBRARY
110 MAIN STREET
I. Call to Order
II. Approval of June 9, 2008 Minutes
Approval of July 9, 2008 Worksession Minutes
III. Librarian's Report
A. Monthly Statistics
B. Donations
C. Programs
IV. Colleyville Public Library Space Reorganization Plan Development Update
Sam McBane Mulford, Principal Strategist, Ideation • Collaborative
V. Library Board Appointments Update
VI. Colleyville Public Library FY 2009 Budget Update
VII. Discussion and Consideration of Library Fee Structure
VIII. Friends of the Colleyville Public Library Report
IX. Colleyville Public Library Foundation Report
X. Next Meeting Date
XI. Suggested Items for Future Meetings
XII. Citizen Comments*
XIII. Adjournment
*(This time is allocated for citizens to informally address the Board on matters on the agenda that
require no formal action. Each presentation will be limited to a maximum of five (5) minutes.
Board members may not respond to citizens who speak regarding matters not on the agenda.)
I certify that this notice was posted on the bulletin boards at City Hall on Thursday, August 7,
2008, at 5:00 p.m.
Mary E. Rodne
Library Director
COLLEYVILLE PUBLIC LIBRARY
BOARD MINUTES
June 9, 2008
I. CALL TO ORDER -Chair Pat Jones called the meeting of the Colleyville
Public Library Board to order at 7:00 p.m.
ROLL CALL -Members present: Pat Jones, Karen Birkes, Susan Potter,
Richard Roxburgh, Mary Alice Rippe and Nancy Bowen
Members absent: Steve Isbell
Alternates present: Thad Bolline
Alternates absent: Jerome Davis
Ex-Officio Members present: Ginny Tigue and Nancy Coplen
Ex-Officio Members absent: Mayor David Kelly, Steve Banta, Ret
Stansberger and Dr. Larry Darlage
Council Liaison Absent: Tony Licata
Staff present: Mary Rodne
II. Approval of April 14, 2008 Minutes and May 12, 2008 Minutes - A motion
was made by Mary Alice Rippe and seconded by Karen Birkes to approve the
April 14, 2008 minutes and the May 12, 2008 minutes. Motion approved
unanimously.
III. LIBRARIAN'S REPORT
a. Monthly Statistics
Library Director Rodne distributed Colleyville Public Library Usage
Statistics, for review and discussion. In May, patrons had checked out a
total of 14,993 items, 85 Colleyville residents registered for library cards,
library patron visits totaled 6,865, attendance for programs totaled 284 and
volunteer hours totaled 215.25 hours. Rodne noted that the total
circulation of library materials this year was 3% higher than the total
circulation of library materials last year at this time.
b. Donations
Director Rodne reported on the donations the Library received in April and
May. In April, the donations included: $250 from the Colleyville Garden
Club for the purchase of gardening books and magazines. In May, the
Library received a total of $9,425 in donations. The donations included:
$2,725 from the Friends of the Library for a shared purchase, with the
Library Foundation, of a CD/DVD DiscCheck Compact Robotic Inspector;
$150 from Steve, Jane, Whitney and Lane Garman for the purchase of
books to honor the memory of Harriett Coker, Effie Katheliade McWilliams,
and Martelle Bristow; $50 from Ann Maddux for the purchase of a CD book;
$500 from an anonymous donor for the Library's Adopt-A-Magazine
program; and $6,000.00 from a Colleyville Woman's Club 2007-2008 Circle
of Hope Grant for the purchase of books on CD.
c. Programs
Director Mary Rodne presented an overview of the Library's Summer
Reading Program, Read! Explore! Go Wild! scheduled to start on June 16,
2008, and noted that the staff had been very busy preparing for the seven-
week program. Rodne reported that during the month of May, Youth
Services staff had visited area schools to promote the program, and that
additionally, classes from Bransford and Colleyville Elementary Schools
had walked over to the Library for tours and presentations on the Summer
Reading Program. It was noted that the visits had been very well received,
and that the children were very excited about the activities planned for the
summer. Rodne added that the Opening Ceremony was going to be held
on June 16, 2008, from 10:30 a.m. - 12:30 p.m., and invited everyone to
attend. Director Rodne also announced that the response to the reading
program had been outstanding, and that registrations had exceeded last
year at this time.
Rodne also reported that Library staff had attended the annual National
Charity League volunteer sign-up event to promote summer volunteer
opportunities at the Library, and that the number of National Charity
League members signing up to volunteer at the Library during the summer
was greater than last year. Rodne added that response to the VolunTeens
program was also greater than previous years.
IV. NORTH TEXAS REGIONAL LIBRARY SYSTEM ASSEMBLY MEETING
REPORT -APRIL 24, 2008
Nancy Bowen reported that she and Library Director Mary Rodne had
attended a North Texas Regional Library System Assembly meeting on April
24, 2008, at the Lewisville Public Library. Bowen presented an overview of
the meeting and noted the key agenda items. Director Rodne announced that
the Colleyville Public Library had hosted two North Texas Regional Library
System workshops in May which included: Green Libraries for Dummies and
Book Protection and Repair.
V. COLLEYVILLE PUBLIC LIBRARY SPACE REORGANIZATION PLAN
DEVELOPMENT UPDATE
Director Rodne presented an update on the Library Space Reorganization
project activities highlighted in an informational memorandum prepared by
Sam McBain Mulford, Principal Strategist, of Ideation Collaborative.
Discussion ensued. Consensus of the Board was that the kick-off to the
project in May had been very productive, and that great progress had been
made on the study in a short period of time. It was also noted that response
to the online Community Survey was impressive. Rodne added that Sam
McBain would be returning the week of July 7, 2008, to facilitate another
series of Library space planning workshops, and invited everyone to attend
the `Envisioning the Experience' activity scheduled on July 9, 2008, from
11:00 a.m. - 5:00 p.m. Rodne noted that this would be a six (6) hour
interactive Stakeholder and Staff Workshop focused on discussing the input
from the community; exploring service model innovations; and identifying the
future experiences to be had in the library.
VI. REVIEW AND DISCUSSION OF THE CITY OF COLLEYVILLE FY 2009
BUDGET SCHEDULE
Library Director Mary Rodne presented an overview of the proposed City of
Colleyville 2009 Budget Calendar.
VII. FRIENDS OF THE COLLEYVILLE PUBLIC LIBRARY REPORT
President Mary Alice Rippe reported that the Friends of the Library would be
holding an Annual Meeting on June 24, 2008, at 7:00 p.m. in the upper level
of the library. Rippe noted that an election of officers would be held at the
Annual Meeting and that a new president would be elected. Rippe also
confirmed that the Friends were sponsoring a Scholastic Book Fair during the
Summer Reading Program the week of June 22 -June 28, 2008, and
presented Book Fair details. Rippe added that Scholastic was also providing
costume characters, which included favorite children's book characters,
Geronimo Stilton and Clifford the Big Red Dog. It was noted that the
characters were scheduled to appear at the Opening Day Safari Celebration
on June 16, 2008 and other programs throughout the week. Rippe concluded
that the Friends would be providing refreshments at the Opening Day
Celebration.
VIII. COLLEYVILLE PUBLIC LIBRARY FOUNDATION REPORT
Ginny Tigue, Foundation Liaison to the Library Board, reported that the
Foundation Board was funding the Library Space Reorganization project,
which was being facilitated by Sam McBain Mulford of Ideation •
Collaborative. Tigue added that the Foundation was also working on their
2008 annual fundraisers, the mailer, the Race to Read Fun Run scheduled
on November 8, 2008 and a Danny Wright Concert.
IX. NEXT MEETING DATE
Chair Pat Jones noted that the next Library Board meeting was scheduled on
August 11, 2008.
X. SUGGESTED ITEMS FOR FUTURE MEETINGS
None
XI. CITIZEN COMMENTS
None
XII. ADJOURN: A motion was made by Nancy Bowen and seconded by Karen
Birkes to adjourn the meeting. Motion approved. The meeting of the
Colleyville Public Library Board was adjourned at 8:00 p.m.
COLLEYVILLE PUBLIC LIBRARY
BOARD WORKSESSION MINUTES
JULY 9, 2008
I. CALL TO ORDER -The meeting of the Colleyville Public Library Board
Worksession was called to order at 11:30 a.m.
ROLL CALL -Members present: Pat Jones and Mary Alice Rippe. No
quorum present.
II. `ENVISIONING THE EXPERIENCE' INTERACTIVE STAKEHOLD AND
STAFF WORKSESSION
Sam Mc6ane Mulford, Principal Strategist, of the company Ideation •
Collaborative, presented an overview of the Colleyville Public Library Spatial
Reorganization project, and highlighted information gathered to date. Mulford
then facilitated group discussions to identify the activities, as well as the look
and feel, of the Colleyville Public Library in the future; defining its services,
collections, programs, spaces, identity and value in the community. Mulford
concluded the worksession with a summary of participant input and a timeline
for the completion of the project.
III. ADJOURN: The meeting of the Colleyville Public Library Board Worksession
was adjourned at 5:00 p.m.
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OPPORTUNITIES TD SERVE IN YOUR CITY
THE COLLEYVILLE CITY COUNCIL IS ACCEPTING APPLICATIONS
FOR THE FOLLOWING BOARDS, COMMISSIONS AND COMMITTEES
JULY 7 THROUGH SEPTEMBER 2, 2008
PLANNING AND ZONING COMMISSION
ZONING BOARD OF ADJUSTMENT
METROPORT TEEN COURT ADVISORY BOARD
SENIOR CENTER ADVISORY COMMITTEE
HISTORICAL PRESERVATION COMMITTEE
PARKS AND RECREATION ADVISORY BOARD
LIBRARY BOARD
Please access a Cify of Colleyville Application for Appointment at
http://www.collewille.com/contentlview/29/49/ and submit to the City Secretary via email at
sinQletoncCa~ci.collewille.tx.us. or fax 817.503.1139 or mail to City of Colleyville, City
Secretary, 100 Main Street, Colleyville, Texas 76034. if you have any questions, or would
like an application mailed or faxed to you, please contact City Secretary Cynthia Singleton
at 817.503.1130.
100 MAIN STREET COLLEYVILLE, TEXAS 76034 (817) 503-1000
cot.LCn~lt.t.r c.~~l.t.r_YVU.t.c.
COLLEYVILLE PUBLIC LIBRARY
LIBRARY BOARD
PUBLIC: LIBRARY PUBLIC LIBRARY
PLACE 1
Pat D. Jones
102 Van Buren Court
Colleyville, TX 76034
H: 817.281.6807
F: 817.281.1356
patdiones(a)tx.rr.com
TERM: June 2007 - Sept. 2009
PLACE 4
Susan Potter
1104 Chatsworth Court West
Colleyville, TX 76034
H: 817.514.0190
F: 208.498.7854
spotter31(a)sbcalobal.net
TERM: June 2006 -Sept. 2008
PLACE 7
Nancy Bowen
1001 Rodeo Drive
Colleyville, TX 76034
H: 817.656.5478
nabow(a)tx. rr.com
TERM: June 2007 -Sept. 2008
PLACE 2
Karen Birkes
1301 Ashford Court
Colleyville, TX 76034
H: 817.498.7331
kbirkes~sbcalobal.net
TERM: June 2006 -Sept. 2008
PLACE 5
Richard Roxburgh
7304 Pebble Hill Drive
Colleyville, TX 76034
H: 817.488.7973
roxb u ra h sCa~ tx. rr. co m
TERM: June 2007 - Sept. 2009
ALTERNATE 1
Jerome Davis
1704 Avalon
Colleyville, TX 76034
H: 817.571.2153
ier day aC~sbcalobal.net
PLACE 3
Steve Isbell
5112 Oak Timbers Court
Colleyville, TX 76034
H: 817.485.6162
steveCa strat-ea.com
TERM: June 2007 -Sept. 2009
PLACE 6
Mary Alice Rippe
5305 Maple Lane
Colleyville, TX 76034
H: 817.571.4986
macriooe antx.rr.com
TERM: June 2006 -Sept. 2008
ALTERNATE 2
Thad Bolline
3013Sherwood Lane
Colleyville, TX 76034
H: 817.685.8864
bollini-oublicCa~tx. rr.com
EX-OFFICIO
Steve Banta
6316 Regiment Place
Colleyville, TX 76034
H : 817.906.2508
TERM: June 2007- Sept. 2008
EX-OFFICIO
David Kelly
905 Inwood Lane
Colleyville, TX 76034
W: 817.410.3715
H: 817.656.1862
F: 817.410.3716
kellvd(c~ci.collevville.tx.us
TERM: June 2007- Sept. 2008
EX-OFFICIO
Ginny Tigue
4415 Meandering Way
Colleyville, TX 76034
H: 817.267.5527
F: 817.540.1466
M: 817.233.1697
gtigue(a~hotmaiLcom
TERM: June 2007- Sept. 2008
TERM: June 2007 -Sept. 2009
EX-OFFICIO
Nancy Coplen
3051 Ira E. Woods
Grapevine, TX 76051
H: 817.545.5145
coolen2~tx.rr.com
TERM: June 2007- Sept. 2008
EX-OFFICIO
Mary Alice Rippe
5305 Maple Lane
Colleyville, TX 76034
H: 817.571.4986
macriooeCa~tx.rr.com
TERM: June 2007- Sept. 2008
COUNCIL LIAISON
Tony Licata
5600 Creekside Court
Colleyville, TX 76034
H: 817.545.4211
licatat .ci.colleyville.tx.us
TERM: June 2007 -Sept. 2009
EX-OFFICIO
Dr, Larry Darlage
828 Harwood Road
Hurst, TX 76054
W: 817.515.6670
darlaae(a iuno.com
TERM: June 2007- Sept. 2008
EX-OFFICIO
Ret Stansberger
6700 Colleyville Boulevard
Colleyville, TX 76034
W: 817.488.7148
H: 817.498.4055
ret(c~colleyvillechamber.ora
TERM: June 2007- Sept. 2008
Updated 08/13/07
MEMORANDUM
To: Library Board
From: Mary Rodne, Library Director
Date: August 11, 2008
Subject: Colleyville Public Library Fee Structure
The Colleyville City Council will adopt all fees pertaining to the Library for the
FY2009 budget at the September 2 and September 16, 2008, City Council
meetings. In order for the Library Board to be prepared to make a
recommendation to the Council, the Colleyville Public Library fee structure will
need to be reviewed and discussed at the August 11, 2008, Library Board
meeting. The current fee schedules for the Colleyville Public Library are
attached for your reference.
Staff is not proposing any changes to the current schedules for the FY2009
budget. Please review the attachments, so that we can discuss current fees at
the meeting. If you have any questions, please let me know.
Attachments:
CPL Current Fee Schedule
CPL Circulating Materials Restrictions
CPL Replacement and Processing Fees Materials
C:.OLLEY~91~t.F
COLLEYVILLE
PUBLIC LIBRARY
PUIY k 1 IliR IiRY
CURRENT FEE SCHEDULE
SERVICE FEE
Meeting Room Damage Deposit $100.00
Upper Level Damage Deposit $250.00
Space Rental
Meeting Room
First Two Hours
Each Additional Hour
$25.00
$10.00
Upper Level
First Two Hours
Each Additional Hour
$300.00
$50.00
Equipment Rental
Data/Video LCD Projector
Hourly
Full Day
$50.00
$400.00
Front Projection Screen $25.00
DVD+VHS VCR Recorder $35.00
CD/Tape Player $20.00
Podium $35.00
Printing/Computer
Print Card $0.50
Color Copies (per page) $1.00
Black and White Copies (per page) $0.10
Computer Diskette (Delete) $1.00
Fax
Fax -Incoming (per page) $1.00
Fax -Outgoing (per page) $1.00
Fax -Long Distance (per page) $2.00
Interlibrary Loan
Interlibrary Loan Materials Not Picked Up $2.00
Non-Resident Libra Card (per card)
Non-Resident (Non-TexShare, Non-Reciprocal Borrowing Participating Home Libra ) $25.00
Non-Resident (Without Home Libra ) $25.00
c. ~u.EYVIU.F
ru~_ic ~_it~tnRr
COLLEYVILLE PUBLIC LIBRARY
MATERIALS LOAN PERIOD LIMITS* FEES/FINES** RENEWAL
LIMITS***
Fiction Books 21 days No Limit $0.25 per day 2
Non-Fiction Books 21 days No Limit $0.25 per day 2
Best Sellers 7 or 14 days No Limit $0.25 per day 2
Magazines 7 days No Limit $0.25 per day 2
Pamphlets 7 days No Limit $0.25 per day 2
Feature Length
DVDs (60 min+) 7 days 10 $1.00 per day 2
Educational /DVDs 7 days 10 $0.25 per day 2
Children's DVDs
(under 60 min.) 7 days 10 $0.25 per day 2
Compact Discs 7 days 10 $0.25 per day 2
J Kits 21 days No Limit $0.25 per day 2
Books on Compact
Disc 21 days No Limit $0.25 per day 2
J Holiday books 7 days varies by holiday $0.25 per day 0 during holiday
MP3 Players 21 days 1 $1.00 per day 1
No limit until a maximum of 40 items is reached. A total of 40 items per card.
** Overdue fines threshold is $5.00.
*** Renewals are allowed when materials are not on reserve for another patron.
Ci~Lt_EYV IEEE
rutu.ic unRnRv
COLLEYVILLE PUBLIC LIBRARY
ITEM COST PROCESSING FEE*
Library Card $2.00 $0.00
Book Cost of item $5.00
Paperback Book Cost of item $5.00
Board Book Cost of item $2.00
Magazine Cost of item $2.00
Compact Disc Cost of item $5.00
Lost Compact Disc Outer Insert $0.00 $5.00
Book on CD Cost of item $5.00
Lost/damaged single book on CD disc Cost of single CD $1.00
DVD Cost of item $5.00
Lost DVD Outer Insert $0.00 $5.00
Audio-visual material containers Cost of item $5.00
Kit Bags Cost of item $2.00
Bar Codes/RFID tags $1.00 $0.00
MP3 Player Cost of item $5.00
*If a replacement is purchased by the patron, the processing cost is $10.00
Library Board Meeting
August 11, 2008
Friends of the
Colleyville Public
Library
P. O. Box 746
Colleyville, TX 76034
Officers
• FRIENDS has adopted a new logo (see left side of page)
• New officers are listed at left
• Summer Reading Program 2008
o Involved in Planning and set up of Prize Room
o Gave away water and cookies at Kick-off
Kay Newton
President
Deidre Hoinoski
VP, Membership
Mary Alice Rippe
Treasurer
Vicki Smith
Secretary
Mary Rodne
Library Director
Ex-Officio
COLLEYVILLE
PUBLIC LIBRARY
Colleyville
Public Library
110 Main St
Colleyville, TX 76034
o Provided volunteers for prize room, at some of the
programs and the finale
• Sponsored a Scholastic Book Fair which allowed Library
staff to select over $1,200 in merchandise
• Purchased a Sony digital camcorder with tripod, carrying
case and extra battery and memory card for Library use
• Membership drive began July 1 and have had a very
good rate of renewals and new memberships
• Currently filling committee positions
• Next General Meeting will be September 23, Tuesday,
with guest author Jerome Davis
• Working on scheduling John Tippets, Hearts of Courage,
for sometime in November
• Annual Bargain Book Sale -October 10 - 11 Friday
being a Friends only shopping day
Friends of the Colleyville Public Library, P.O. Box 746, Colleyville, TX 76034