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HomeMy WebLinkAboutParks and Rec Advisory Board-Agenda Packets-11/3/2008Lity Of ~ ~~ Texas PARKS AND RECREATION ADVISORY BOARD AGENDA Monday, November 3, 2008 6:00 p.m. For the meeting conducted at the Park Annex located at 5109 Bransford Road AGENDA NUMBER AGENDA ITEM 1. Call to Order 2. Approval of the October 6, 2008 Parks and Recreation Advisory Board Minutes 3. Discussion and Consideration of Naming Future Parks 4. Recreation, Athletics, Tennis and Seniors' Reports 5. Park Operations and Capital Improvement Status Reports 0. Citizen CommentslPresentations Regarding Items not on the Agenda* 7, Adjournment ~{This time is allocated for citizens to informally address the Board on matters not an the agenda that require no formal action. Each presentation will be limited to a maximum of five (5) minutes. Board members may not respond io citizens who speak regarding matters not on the agenda.) I certify that the above agenda was posted on the bulletin board at City Hall on October 31, 2008: '~l'" ~' ~'~ ' "" ""^ ~;ity of ~ ~ ~~ Texas PARKS AND RECREATION ADVISORY BOARD MINUTES Monday, October 6, 2008 6:00 p.m. Steve Dalri called the meeting to order at 6:05 p.m. on Monday, October 6, 2008, at the Parks and Recreation Office. ROLL CALL: Steve Dalri, Deena Dendy, Brian Estridge, Vince Rosen, Pat Horn, Ken Llewellyn and Nancy Coplen, GCISD Liaison ABSENT: Luke Del=ilippis, Recreation Supervisor STAFF: Monica Walsh, Director of Parks and Recrea#ion and Wanda Drexel, Administrative Secretary Call to Order 2. Approval of the June 2, 2008 Parks and Recreation Advisory Board Minutes Vince Rosen moved to approve the June 2, 2008 Parks and Recreation Advisory Board minutes. Pat Horn seconded the motion. The vote was unanimous. 3. Introduction of Parks and Recreation Advisory Board Member Appointed for the Term September 2008 -December 2009 Monica Walsh, Director of Parks and Recreation introduced Kenneth Llewellyn. 4. Discussion and Consideration of Senior Center Open Space Area Monica Walsh, Director of Parks and Recreation discussed the Senior Center Open Space Area and said the Senior Citizen Advisory Committee at their meeting on August 21, 2008, recommended approve! of the Master Plan. Their recommends#ion was to move forward with the design of the trail being a first priority. She then introduced Megan Abernathy from Newman, Jackson, Bieberstein Landscape Architecture (NJB). Megan gave an overview of the plans to the Parks and Recreation Board. The citizens were concerned about the school, security lighting and the detention pond. Deena Dendy made a motion to proceed with the Senior Center Open Space Master Plan Concept and to move forward with the design of the trail being a first priority. Brian Estridge seconded the motion. After discussion, the motion passed with a unanimous vote. Park and Recreation Advisory Board October 6, 2005 Page 2 of 3 5. Discussion and Consideration of McPherson Park Final Phase Megan Abernathy, a representative with NJB provided an update of the McPherson Park Final Phase Plans. Pat Horn made a motion to approve the McPherson Park Final Phase Plan as presented. Vince Rosen seconded the motion. The vote was unanimous. 6. Discussion and Consideration of Appointment of Representatives to Serve on Subcommittees The following individuals were appointed to the Parkland Dedication Committee: Vince Rosen Brian Estridge The following individuals were appointed to the Colleyville Tres Board: Deena Dendy Steve Dalri Ken Llewellyn 7. Discussion and Consideration of Redirecting of Parkland Monies The Parks and Recreation Advisory Board reviewed the status of the Parkland Dedication Fund expenditures. Vince Rosen made a motion that the balance of funds for the Log Barn, in the amount of $64,444, and for McPherson Park Phase I, in the amount of $49,967, be redirected and returned to the Parkland Dedication Fund since these projects were complete. Deena Dendy seconded the motion. The vote was unanimous. 8. Discussion and Consideration of Redirecting of Voluntary Park Fund Monies The Parks and Recreation Advisory Board reviewed the status of the Voluntary Park Fund projects. Pat Horn made a motion that the funds far the L.D. Lockett ADA improvements, in the amount of $9,440, L.D. Lockett improvements in the amount of $321, and Parks and Recreation Office improvements, in the amount of $694, be redirected and returned to the Voluntary Park Fund balance since these projects were complete. Vince Rosen seconded the motion, The vote was unanimous. 9. Recreation, Athletics, Tennis and Seniors' Reports Monica Walsh, Director of Parks and Recreation, provided an overview of the current and proposed recreation programs and activities available to citizens of Calleyville and surrounding areas. 10. Park Operations and Capital Improvement Status Reports Monica Walsh, Director of Parks and Recreation, presented a status report on current projects. Park and Recreation Advisory Board October 6, 20b8 Page 2 of 3 6. Citizen CommentslPresentations Regarding Items not on the Agenda* Reminder that October 18, 2008 is Clean Sweep 6. Adjournment Brian Estridge moved to adjourn at 7:25 p.m. Pat Horn seconded the motion. The vote was unanimous. Respectfully submitted and approved: ylu.,,~, .ai . ~ ;~c.~ .~ ~_~ Wanda Drexel, Administrative Secretary ,~'' CITY QE COLLEYVILLE "'~ PARKS AND RECREATION Meeting Agenda # ,; g...; , ~ ..._~ 11 /03!08 3 colleyvill~e ~~~,rk.s crt-u-1 ~~ E:r~c~tic;n • Department: Parks and Recreation ©iscussion and Consideration of Naming Future Parks Subject: This item is on the agenda to address the naming of a trail in Colleyville Nature Center. ACTION TO BE TAKEN ^ Discussion Only ^ Procedural Change ^ lnformatipn Only ®Possible City Council Policy Recommendation City of Calleyville PHRH/FACILITY NHME RECOMMENDATION Name: Dauid Ball address: 705 Ruby Court city: Grapevine state: Texas zip code: 76051 telephone (business his): 817-343-5579 Considering the recommended guidelines for naming park lands and associated facilities as outlined, please answer the following Name proposed: Mike Rambo Memorial Nature Trail (at the Colleyville Nature Center) If you are not proposing a person's name, please attach the reasons for your recommendation. If you are proposing a person's name, please answer the following: • Is this individual a resident of Colleyville? Yes (now deceased) No • Did this individual provide any major donations of land or money to the City of Colleyville? Yes No If Yes please attach an explanation to include its value and intended use when donated to the City. • Please list and explain specific non-monetaryJnon-land contributions this individual has made to the City of Colleyville and/or the Calleyville community. Calleyville • Texas Mike Rambo was a remarkable friend, father and public servant with a multitude of talents and gifts which he shared with all who had the honor to know him. His family still lives in Tara Village, Colleyville. As Scoutmaster of Troop 28, Colleyville (First Methodist Clwrch of Colleyville on Pleasant Runt Mike was THE consummate Boy Scout; guiding young men in principles of leadership, personal responsibil- ity, citizenship, stewardship of nature, and all the other ideals of the Scouting program which he lived in his own life. The City of Colleyville awarded their very first Service Award to Troop 28 under Mike's lead- ershipand planted a tree in the troop`s honor next to City Hall. Mike continued Troop 28's tradition of adopting and maintaining the grounds of the Colleyville Nature Center and sections of Glade Road which continues to this day. Several Eagle Scout projects have been conducted at the Nature Center as well as the Calleyville wooden playground ad- jacent to the Parks & Rec facility. Mike lead every Colleyville Clean Up Day with maintenance where needed for the city. Additionally, Mike secured participation of Troop 28 in the Celebrate Colleyville Annual Festival. Previous to his days as Scoutmaster of Boy Scouts, Mike was the local Colleyville Cubmaster. As well, Mike Rambo was a beloved soccer coach for 5 years in the Calleyville Community Youth League. Finally, he was also a band booster parent in the infamous LDBeII Marching Band. Because of Mike's commitment ar~d hard work to Scouting, Cubs, and youth, his love and dedication to his community and exhibiting that love through tireless service to our city, and his gift for teaching nature to young people, it is fitting that the trails at the Colleyville Nature Cen- ter be named after him in his rich memory. David Ball, Troop 2B chaplain Diarte Morrison, Traap 2S committee chair ~,/' CITY OF COLLTYVILLE .~,,, PARKS AND RECREATION W~. Meeting Agenda # 11 /03/08 5 cc~lluyvill parks cmd rerreestion s • Department: Parks and Recreation Recreation, Athletics, Tennis and Senior's Reports Subject: I. Recreation A. On October 19~", the Ross Downs subdivision held its annual Oktober Fest. The department helped out with games and crafts during the event. B. On October 25t", the annual Haunted Trails Fest was hosted at Colleyville's Nature Center. This year marked the largest year since the event's inception with approximately 2,200 people attending. The library helped out by providing crafts and games while the police department volunteers sold concessions. II. Athletics A. Volleyball is in its fifth week with the season to end an December 6t" with a single elimination tournament. III. Tennis A. There are currently 54 participants enrolled in the fall Junior Development Program. B. For the month of October, 59 private lessons were offered to youth and adults. IV. Senior Adults A. Metroport Meals on Wheels luncheons and activity program continues on the first and third Friday of each month. In October, 233 participants enjoyed the luncheons at the Senior Center. B. In October, the Senior Center had 888 visits with 101 of these visits being class related. G. The Galleyville Senior Genter held its annual Monster Mash on October 28t". There were over 60 people in attendance. ACTION To BE TAKEN ^ Discussion Only ^ Procedural Change ~ Information Only ^ Passible City Council Policy Recommendation Page 1 of 2 ~ N O p ~ N N ~ ~ ~. N oa a~ 'P C ttt .N c C a~ U ~_ Q C O .~ U N I~.' ! ~~' ~ ao. ~ Q ~ a m Q a O E;3 , f'- U C r' 6F3 69 C7 ER f 64 N ES ti7 Z i ~~ Ci} LL3 c ~ ~ c0 N ~ O ~ O ~ Z ~ cn d' C~ U CV N O 1 ~ Cfl 0~ ~ Cif ti r- Z Z~ k N~ N ~ 1 N ~ 1 I m U h ~ t0 E p N to N M to N O M N O CD 0 ~ Q CY ~ Q M vim' ; p f... U ~ (D tt~ ~, y3 Z N Z O ~ C Ef? Cf? Efl cf3 Ef? ~ ~ E L1J ~ ~ ti m ~ V O N N CO ~ N Z, M ~ O LL1 F- C W d W ~ k ~ ~ I co O p_ ~ Cs~ Z ~ ~ r Z Z ~ N m U a~ ~ M N ems- 00 i~ M Q O t.. C~ M ~ ,r... [~, cp O E-. ~ ~ ~ ~ ~ H9 cA ~ ~ ~ E O Cho ~ r mot' CAD Z N ~ r O... ~ C ~ Q C? ~ . ~ ~ ~ r.. O ~ z - ~ ~ : ~ ~ r ~ (0 U C C N C ~ ~ ` Y ~ r~ C N ~ U ~ O L U ~ . c N c '~ ¢ ~ C (4 Vs ~ ~ ~ ffl ~ ~" is ~ ~ ~ O C~ ~ ¢ o ~ ~ ~ ~ } a ~' t~~' ccslleyvili:.~ pc:~rks and recreation • Meeting Agenda # 11 /03108 6 Department: Parks and Recreation Park Operations and Capital Improvement Status Reports Subject: COTTONBELT TRAIL, PHASE it Project Description: Design of Cottonbelt Trail Phase II Consultant: Halff Associates, Inc. Contractor: N/A Status: Under design Substantial Completion: Fall 2008 McPHERSON PARK, FINAL PHASE Project Description: McPherson Park, Final Phase Consultant Newman, Jackson Bieberstein, Inc. Contractor: N/A Status: Design Substantial Completion: Winter 2009 ACTION TO BE TAKEN ^ Discussion Only ^ Procedural Change ® Information Only ^ Possible City Council Policy Recammendatian ~ ~~ CITY OF COLLEYVILLE PARKS AND RECREATION Page 7 of 2 Parks and Operations Capital Improvement Status Reports Page 2 of 2 2009 Parks and Recreation CIP Proiects-3 • Park Master Plan • Trails • McPherson Park Final Phase - in design • Webb House Trail - in progress • Cottonbeit Trai( Phase it - in design, 100% sent to TXDOT • Senior Center Open Space Area - in progress • Irrigation Monitoring System -- in progress 2010 Parks and Recreation CIP Protects-3 • Senior Center Open Space Area • LD Lockett Path • Pleasant Run Trail City Council Action October 7, 2008 Approval to support increased funding for the Texas Recreation and Parks Account (TRPA) and the State park system Approval of a donation of sculptures from the Colleyville Garden Club to be displayed at McPherson Park October 2'i, 200$ Pre Council Meeting Presentation of the Senior Center Open Space Master Plan Update of McPherson Park Master Plan Final Phase Regular Meeting Presentation of the America In Bloom Award - Manica Walsh, Parks and Recreation Director In recognition for service on the Parks and Recreation Advisory Board - Mr. Joe Ben Hassell and Mr. Franklin Hyde Resolutions: Consideratian of appointments to the Park Land Dedication Committee -Brian Estridge and Vince Rosen Consideration of appointments to the Parks and Recreation Advisory Board -Wane Considers#ion of appointments to the Colleyville Tree Board -Steve Dalri, Deena Dendy and Kenneth Llewellyn