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HomeMy WebLinkAboutCity Council-Minutes-8/19/2008~~ , ~' ~{ G~ City of Colleyville Agenda City Council City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Tuesday, August 19, 2008 CITY COUNCIL CHAMBERS PRE COUNCIL MEETING EXECUTIVE SESSION 5:30 P.M. EXECUTIVE CONFERENCE ROOM THIRD FLOOR PC-1 Commuter Rail Study Update PC-2 Discussion of City Manager Search Process PC-3 Presentation of the Monthly Financial Report -July 2008 PC-4 Discussion of setting a date for a joint worksession with the Planning and Zoning Commission to allow Beeler Guest Owens Architects (BGO) to present final recommendations regarding the State Highway 26 Redevelopment Study PC-5 Discussion of the August 19, 2008 regular agenda items 1. EXECUTIVE SESSION - In accordance with Texas Government Code Chapter 551, Subchapter D Sec. 551.071 - Legal -Consultation with Attorney on Legal Issues Raised by Public Hearing or Action Items on the Agenda Sec. 551.071 - Legal - Discussion of pending litigation - Village Monticello Partners, Ltd. v. City of Colleyville Sec. 551.071 -Legal -Discussion of potential litigation -Barbara Turner v. City of Colleyville Sec. 551.071 -Legal -Discussion of pending litigation -Raul Rodriguez v. City of Colleyville (Bill Hudgins) Sec. 551.072 -Property -Deliberate the purchase, lease, exchange or value of real property Sec. 551.074 - Personnel -Deliberate the appointment, employment and duties of the City Manager City of Colleyville Page 1 Printed on 8/15/2008 City Council Agenda August 19, 2008 Sec. 551.087 - Economic Development - Discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay or expand within the City RESUME REGULAR MEETING 7:30 P.M. COUNCIL CHAMBERS INVOCATION: Deacon Rick Griego, Good Shepherd Catholic Community PLEDGE OF ALLEGIANCE: City Attorney Matthew Boyle 2. EXECUTIVE SESSION: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - Resolution R-08-2997 3. CORRESPONDENCE, REPORTS OF MEETINGS ATTENDED BY THE COUNCIL AND CITY OFFICIALS AND ANNOUNCEMENTS, PROCLAMATIONS OR PRESENTATIONS 4. CONSENT: READING AND PUBLIC HEARING -Resolution R-08-2998 4a Approval of the minutes of the regular City Council meeting of August 5, 2008 4b Approval of the minutes of the City Council Worksession of July 31, 2008 4c Approval of a contract with Millican Well Service, for the removal of six (6) City of Colleyville owned water wells and all on-site structures and buildings, in the amount of $130,000.00, and authorize the City Manager to execute same and any associated change orders, in an amount not to exceed $25,000 4d Approval of a historical marker for the Dunn/Tirk Log Barn 4e Approval of the IESI Corporation CPI and fuel rate adjustment of $0.64, establishing the effective date of the rate adjustment to be November 1, 2008 through August 31, 2009 5. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA City of Colleyville Page 2 Printed on 8/15/2008 City Council Agenda August 19, 2008 6. REPORTS: Library Board Minutes -June 9, 2008 Zoning Board of Adjustment Minutes -June 10, 2008 Colleyville Trails and Sidewalks Committee Minutes -July 1, 2008 Library Board Worksession Minutes -July 9, 2008 Planning and Zoning Commission Minutes -July 14, 2008 7. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR THE MEETING OF AUGUST 19, 2008 -Reading and Public Hearing -Resolution R-08-2999 8. ADJOURNMENT: I hereby certify the above agenda was posted on the bulletin boards at City Hall on Friday, August 15, 2008, by 5:00 p.m. i Cynthia Singleton, TRMC, CMC City Secretary Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1133, and reasonable accommodations will be made to assist you. City of Colleyville Page 3 Printed on 8/15/2008 .~: °~ ~, ~ ~~•.:,- City of Colleyville City Council Minutes City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com City Council Tuesday, August 19, 2008 CITY COUNCIL CHAMBERS The Pre Council meeting of the Colleyville City Council was called to order by Mayor David Kelly on August 19, 2008, at 5:32 p.m. ROLL CALL: Councilmembers Carol Wollin, Tony Licata, Stan Hall, Tom Hart and Mike Taylor were present. Mayor David Kelly, City Manager Bill Lindley, Assistant City Manager Kelly Cooper, Police Chief Tommy Ingram, Police Lieutenant Rodney Cunningham, Public Works Director Steve Chutchian, Utility Superintendent Ken Tywater, Finance Director Terry Leake, Fire Chief Mike Johnston, Community Development Coordinator Ron Ruthven, Human Resources Manager Elise Welborn, Communications Manager Mona Gandy, Management Assistant Christine Loven, Audio Visual Technician Lawrence Gise, City Attorney Matthew Boyle and City Secretary Cynthia Singleton were also present. Mayor Pro Tem Jon Ayers arrived at 5:55 p.m. PC-1 Commuter Rail Study Update Mr. John Gooding, Chairman, Commuter Rail Committee, expressed appreciation to the City Council, City Manager Bill Lindley and Assistant City Manager Kelly Cooper for their support. Mr. Gooding presented amid-project update of the findings by the Traffic, Station Impact, Safety and Security, Finance and Public Information Subcommittees and answered questions of the City Council. There was general discussion regarding funding sources, ridership, parking facilities and hours of operation, economic development, crime and property value impact. Mayor Kelly expressed appreciation to the Commuter Rail Committee for the update and work of the members. City of Colleyville Page 1 Printed on 9/3/2008 City Council City Council Minutes August 19, 2008 PC-2 Discussion of City Manager Search Process City Manager Bill Lindley stated the Pre Council meeting will reconvene after the regular City Council meeting for presentations by executive recruitment firm representatives regarding a city manager search process. City Attorney Matthew Boyle stated the City is not required to submit Request for Proposals for executive recruitment services. There was general discussion regarding the development of a city manager profile. The Pre Council meeting was recessed at 6:23 p.m. The Pre Council meeting was reconvened at 8:14 p.m. Mayor Kelly stated the discussion of the city manager search process would continue. City Manager Bill Lindley introduced Mr. Chuck Rohr of Waters-Oldani Executive Recruitment. Mr. Rohr presented various approaches to executive recruitment, outlined the city manager search process and answered questions of the City Council. City Manager Bill Lindley introduced Mr. Ron Holifield of Strategic Government Resources. Mr. Holifield presented information regarding city manager recruitment efforts, work plan components of the search process and answered questions of .the City Council. Discussion ensued regarding a proposal to perform executive search services, development of a city manager profile, timeline of the search process and the budget for service and supplemental costs. It was determined a Request for Proposal would be sent to Waters-Oldani Executive Recruitment and Strategic Government Resources and an item would be placed on the September 2, 2008, City Council agenda for selection of a recruitment firm. City of Colleyville Page 2 Printed on 9/3/2008 City Council City Council Minutes August 19, 2008 PC-3 Presentation of the Monthly Financial Report -July 2008 Finance Director Terry Leake reviewed the July 2008 Monthly Financial Report and answered questions of the City Council. Ms. Leake commended Parks and and Recreation Supervisor Luke projections for the month of July. Recreation Director Monica Walsh DeFilippis for exceeding revenue PC-4 Discussion of setting a date for a joint worksession with the Planning and Zoning Commission to allow Beeler Guest Owens Architects (BGO) to present final recommendations regarding the State Highway 26 Redevelopment Study The City Council determined a Joint City Council and Planning and Zoning Commission worksession will be held Monday, September 29, 2008, at 6:00 p.m., at the Colleyville Public Library, for a presentation by Beeler Guest Owens Architects (BGO) regarding the SH26 Redevelopment Study. PC-5 Discussion of the August 19, 2008 regular agenda items There was no discussion of the regular agenda items. Mayor Kelly recessed the Pre Council meeting at 6:23 p.m. The regular meeting of the Colleyville City Council was called to order by Mayor Kelly on August 19, 2008, at 6:24 p.m. ROLL CALL: Councilmembers Carol Wollin, Tony Licata, Stan Hall, Tom Hart, Mike Taylor and Mayor Pro Tem Jon Ayers were present. Mayor David Kelly, City Manager Bill Lindley, Assistant City Manager Kelly Cooper, Police Chief Tommy Ingram, Police Lieutenant Rodney Cunningham, Fire Chief Mike Johnston, Public Works Director Steve Chutchian, City Engineer Chad Bartee, Utility Superintendent Ken Tywater, Finance Director Terry Leake, Community Development Coordinator Ron Ruthven, Human Resources Manager Elise Welborn, Planner Justin Bass, Communications Manager Mona Gandy, Management Assistant Christine Loven, Community Development Intern Sarah Coplen, Audio Visual Technician Lawrence Gise, City Attorney Matthew Boyle and City Secretary Cynthia Singleton were also present. City of Colleyville Page 3 Printed on 9/3/2008 City Council City Council Minutes August 19, 2008 1. EXECUTIVE SESSION - In accordance with Texas Government Code Chapter 551, Subchapter D Sec. 551.071 - Legal -Consultation with Attorney on Legal Issues Raised by Public Hearing or Action Items on the Agenda Sec. 551.071 - Legal - Discussion of pending litigation - Village Monticello Partners, Ltd. v. City of Colleyville Sec. 551.071 -Legal -Discussion of potential litigation -Barbara Turner v. City of Colleyville Sec. 551.071 -Legal -Discussion of pending litigation -Raul Rodriguez v. City of Colleyville (Bill Hudgins) Sec. 551.072 -Property -Deliberate the purchase, lease, exchange or value of real property Sec. 551.074 -Personnel -Deliberate the appointment, employment and duties of the City Manager Sec. 551.087 - Economic Development - Discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay or expand within the City Mayor Kelly explained that the Executive Session had been called in accordance with the Texas Government Code Chapter 551, Subchapter D, Section 551.071, Legal, Section 551.072, Property, Section 551.74, Personnel, and Section 551.087, Economic Development. He further explained that there would be no decisions made or action taken during this time. The meeting was recessed at 6:25 p.m. and reconvened at 7:31 p.m. INVOCATION: Deacon Rick Griego, Good Shepherd Catholic Community PLEDGE OF ALLEGIANCE: City Attorney Matthew Boyle 2. EXECUTIVE SESSION: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - Resolution R-08-2997 Mayor Kelly read Resolution R-08-2997 in its entirety. Mayor Kelly opened the public hearing. City of Colleyville Page 4 Printed on 9/3/2008 City Council City Council Minutes August 19, 2008 There was no one present wishing to speak concerning this item and Mayor Kelly closed the public hearing. Mayor Pro Tem Ayers moved to approve Resolution R-08-2997. Councilmember Hall seconded the motion. The motion carried by the following vote: Aye: 7 - David Kelly, Carol Wollin, Tony Licata, Stan Hall, Jon Ayers, Tom Hart, Mike Taylor 3. CORRESPONDENCE, REPORTS OF MEETINGS ATTENDED BY THE COUNCIL AND CITY OFFICIALS AND ANNOUNCEMENTS, PROCLAMATIONS OR PRESENTATIONS Mayor Kelly announced City Manager Bill Lindley will leave Colleyville to become the Town Administrator in Highland Park and stated Mr. Lindley is leaving the City a better place, with a new City Hall, Public Library, Justice Center, Senior Center, two new fire stations, the lowest tax rate in the area and listed in national publications as the best city in which to reside. The City Council congratulated Mr. Lindley and wished him success. Mayor Kelly announced all automatic irrigation systems in the City must be fitted with rain and freeze sensors by August 31, 2008, and the City is offering a one-time $20.00 rebate on water usage fees, following verification of rain and freeze sensor installation by August 31, 2008. Mayor Kelly commended the Citizen Fire Rehabilitation Unit for providing water and food to the firefighters during a recent structure fire and announced citizens interested in participating, may contact Deputy Emergency Management Coordinator Andrea Renegar for information. Mayor Kelly announced the Police Academy Alumni Committee is launching the Citizens on Patrol program, which fights crime by being the eyes and ears of the community and stated citizens interested in the program may contact Officer Bill Hudgins. Councilmember Taylor, on behalf of the Colleyville Lions Club, presented a plaque to Mayor Kelly in recognition of the City's support and participation in the Lions Club XSIGHTment Run and Breakfast with Santa events. City of Colleyville Page 5 Printed on 9/3/2008 City Council City Council Minutes August 19, 2008 Councilmember Taylor invited citizens to participate in the Colleyville Lions Club "Hole-in-One Shoot Out" fora $75,000.00 prize, September 5-7, 2008, at Bob Moore's Sports Center and Driving Range. 4. CONSENT: READING AND PUBLIC HEARING -Resolution R-08-2998 4a Approval of the minutes of the regular City Council meeting of August 5, 2008 4b Approval of the minutes of the City Council Worksession of July 31, 2008 4c Approval of a contract with Millican Well Service, for the removal of six (6) City of Colleyville owned water wells and all on-site structures and buildings, in the amount of $130,000.00, and authorize the City Manager to execute same and any associated change orders, in an amount not to exceed $25,000 4d Approval of a historical marker for the Dunn/Tirk Log Barn 4e Approval of the IESI Corporation CPI and fuel rate adjustment of $0.64, establishing the effective date of the rate adjustment to be November 1, 2008 through August 31, 2009 Mayor Kelly read Resolution R-08-2997 in its entirety. Mayor Kelly opened the public hearing. There was no one present wishing to speak concerning this item and Mayor Kelly closed the public hearing. Councilmember Taylor moved to approve Resolution R-08-2997. Councilmember Kelly seconded the motion. The motion carried by the following vote: Aye: 7 - David Kelly, Carol Wollin, Tony Licata, Stan Hall, Jon Ayers, Tom Hart, Mike Taylor 5. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA Mr. George Dodson, 7309 Balmoral Drive, spoke in opposition to a commuter rail station in Colleyville and regarding the cost, citizen telephone survey results, public hearing format and economic development efforts. City of Colleyville Page 6 Printed on 9/3/2008 City Council City Council Minutes August 19, 2008 Ms. Lisa Bernardo, 7010 Shepherds Glen, spoke regarding the Commuter Rail Committee reports, notification of public meetings, citizen telephone survey results, commuter rail funding sources, impact of a commuter rail station and the delay of the environmental impact study. Mr. Raj Pravin, 7205 Thames Trail, spoke in opposition to a commuter rail station and regarding mass transit, economic impact of a rail station, bus service to rail stations and cost of maintaining a rail station. Mr. Manny Rosenfeld, 7215 Brooke Drive, spoke in opposition to a commuter rail station and regarding funding of a rail station and the need to address traffic, safety and pollution concerns in the City. Mr. Emad Mikhail, 4100 Bridlewood Court, spoke in opposition to a commuter rail station and regarding the ridership of a commuter train and lack of benefit to City residents. 6. REPORTS: Library Board Minutes -June 9, 2008 Zoning Board of Adjustment Minutes -June 10, 2008 Colleyville Trails and Sidewalks Committee Minutes -July 1, 2008 Library Board Worksession Minutes -July 9, 2008 Planning and Zoning Commission Minutes -July 14, 2008 There was no discussion of this item. 7. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR THE MEETING OF AUGUST 19, 2008 -Reading and Public Hearing -Resolution R-08-2999 This resolution was not needed. 8. ADJOURNMENT: There being no further business before the City Council, Councilmember Hall moved to adjourn. Councilmember Wollin seconded the motion. The motion carried by the following vote: Aye: 7 - David Kelly, Carol Wollin, Tony Licata, Stan Hall, Jon Ayers, Tom Hart, Mike Taylor Mayor Kelly adjourned the meeting at 9:01 p.m. City of Colleyville Page 7 Printed on 9/3/2008 City Council City Council Minutes August 19, 2008 APPROVED BY A VOTE OF ~ AYES, D NAYS AND O ABSTENTIONS ON THIS THE ,2 ~ DAY OF 2008. Minutes taken~anod p~ repared by: I Cynthia Singleton, TRMC, CMC City Secretary City of Colleyville Page 8 Printed on 9/3/2008