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HomeMy WebLinkAboutParks and Rec Advisory Board-Agenda Packets-9/3/2008~;ity of e e ~~ Texas PARKLAND DEDICATION COMMITTEE AGENDA Wednesday, September 3, 2008 1:30 p.m. For the meeting conducted at the Park Annex located at 5109 Bransford Road AGENDA NUMBER AGENDA ITEM 1. Call to Order 2. Approval of the November 6, 2006 Parkland Dedication Committee Meeting Minutes 3. Discussion and Consideration of Redirecting Parkland Fund Monies 4. Discussion and Consideration of Sparger Park Trail 5. Citizen comments/presentations regarding items not on the agenda* 6. Adjournment *(This time is allocated for citizens to informally address the Committee on matters not on the agenda that require no formal action. Each presentation will be limited to a maximum of five (5) minutes. Committee members may not respond to citizens who speak regarding matters not on the agenda.) I certify that the above agenda was posted on the bulletin board at City Hall on August 29, 2008: ~'""°~ .~ ,cs `"`~ ~;ity of T (~'j' e Texas PARKLAND DEDICATION COMMITTEE MINUTES Monday, November 6, 2006 6:00 p.m. o~ The meeting came to order at 6:05 p.m. on Monday, November 6, 2006, at the Parks Annex. ROLL CALL: Parkland Dedication Committee Members: Connie Hampton, Dave Dudziak, Denis Duffy and Vince Rosen STAFF: Monica Sue Walsh, Director of Parks and Recreation, Dal Anderson, Assistant City Manager, Barry LeBaron, Community Development Director, Chris Fuller, Development Coordinator and Dixie Smith, Administrative Secretary 1. Call to Order 2. Approval of the January 9, 2006 Parkland Dedication Committee Meeting Minutes Dave Dudziak made a correction on page 2 of the January 9, 2006 minutes. The following paragraph is as stated in the January 9, 2006 meeting minutes: "Connie Hampton moved that the proposed Parkland Dedication Fund budget be approved for recommendation to the Parks and Recreation Advisory Board with the exception of the $175,000 for the Log Barn. Vince Rosen seconded the motion. The vote was unanimous." This is the paragraph corrected by Dave Dudziak: "Connie Hampton moved that the proposed Parkland Dedication Fund budget be approved for recommendation to the Parks and Recreation Advisory Board with the exception of the $175,000 for the Log Barn. Vince Rosen seconded the motion. The motion carried with a vote of 2 ayes and 1 nay." Parkland Dedication Committee Meeting November 6, 2006 Page 2 of 2 Dave Dudziak made a motion to approve the minutes as amended. Vince Rosen seconded the motion. The vote was unanimous. 3. Discussion and Consideration of McPherson Park Funding Connie Hampton moved that the additional funding options for McPherson Park Phase I in the amount of $246,000 from Parkland Dedication Fund monies and $33,114 from CEDCIP monies be approved for recommendation to the Parks and Recreation Advisory Board. Denis Duffy seconded the motion. The Committee as a whole agreed that they did not like the fact that the Parkland Dedication Fund would be depleted and requested it be reflected in the minutes. The vote was unanimous. 4. Discussion and Consideration of Revising Chapter 11 Parkland Dedication of the Land Development Code Barry LeBaron, Community Development Director, gave an overview of the request for the following addition of Section 11.5.C.3: c. Parkland fees shall not be assessed or collected for lots that do not impact the parks system. Examples of lots that do not impact the parks system include, but are not limited to, open space lots, greenbelts, detention and retention lots. Denis Duffy made a motion to recommend approval to the Parks and Recreation Advisory Board the addition to Section 11.5.C.3 to Chapter 11 Parkland Dedication of the Land Development Code. Vince Rosen seconded the motion. The motion carried by a vote of 3 ayes and 1 nay. 4. Adjournment The meeting adjourned at 6:50 p.m. Respectfully submitted and approved: Dixie S. Smith, Administrative Secretary ,~. ~- n ~ ~. ~e~. '~ ~~ colleyville parks and recreat+an • , ~, • Meeting Agenda # 9/3/2008 3 Department: Parks and Recreation Subject: Discussion and Consideration of Redirecting Parkland Fund Monies Balance - Castleton Trail $7,044 Balance -Cottonbelt Trail II $179,810 Cottonbelt Trail III $185,297 Balance - Lo Barn $64,000 Balance - McDonwell School Trail $29,132 Balance -McPherson Park Phase I $49,967 Webb House Trail $20,000 Total $535,250 ACTION TO BETAKEN ^ Discussion Only City of Colleyville Parkland Dedication Committee ^ Informafion Only ^ Procedural Change ® Possible City Council Policy Recommendation ! ,r- ~~~ ~ '~' „~- ,.. '~ F+' calieYuille parks oncJ recrr^tation • • Meeting Agenda # 9/3/2008 4 Department Subject Parks and Recreation Discussion and Consideration of Sparger Park Trail Sparger Park has an asphalt trail that is in poor condition and needs substantial work. This asphalt trail transverses the park's perimeter and connects to form a trail loop. The trail is in disrepair in several locations due to the numerous flood events that have occurred at the park. This trail has been submitted to the Texas Parks and Wildlife grant program but was not approved. The grant program is very competitive. Funding is requested to replace 1,820 linear feet of existing asphalt trail with concrete. Concrete is a superior material to asphalt and will withstand flooding events that frequently occur at the park. The concrete trail will improve the aesthetics at the park as well as provide a smoother surface to walk, jog and bike or push a stroller. This trail ties in to Tara Plantation trail system which is highly visible and widely used. Hike and bike trails are one of the top priorities for the citizens of Colleyville. There were fifteen companies that bid on the Sparger Park trail project with bids ranging from $70,000 - $150,000. Staff recommends going with the low bidder and using Parkland Dedication Fund monies in an amount not to exceed $87,500. ACTION TO BETAKEN ^ Discussion Only ^ Information Only ^ Procedural Change ® Possible City Council Policy Recommendation City of Colleyville Parkland Dedication Committee FINANCIAL STATUS OF PARKLAND DEDICATION FUND AT 6-30-2008 TOTAL REVENUES $3,438,318 TOTAL INTEREST INCOME RECD $443,498 LESS EXPENSES: KIDSVILLE DONATION $1,000 LANDSCAPING NATURE CENTER $1,169 NATURE CENTER TREES $1,035 KIMSEY PARK $4,700 APPRAISALS CITY PARK SOD $72,881 TPWD KIMSEY PARK GRANT $8,800 COTTONBELT TRAIL I $212,016 COTTONBELT TRAIL ROW ACQUISITION $32,323 WEBS HOUSE RESTORATION $98,584 COTTONBELT TRAIL II $28,488 MC DONWELL SCHOOL TRAIL $142,868 PARK PROPERTY $508,047 CASTLETON TRAIL $18,956 MC PHERSON PARK PHASE I $1,084,147 LOG BARN $111,000 TOTAL EXPENSES $2,326,014 LESS ENCUMBERANCES: CASTLETON TRAIL $7,044 COTTONBELT TRAIL II $179,810 COTTONBELT TRAIL III $185,297 LOG BARN $64,000 MC DONWELL SCHOOL TRAIL $29,132 MC PHERSON PARK PHASE I $49,967 WEBB HOUSE TRAIL $20,000 TOTAL ENCUMBERANCES $535,250 TOTAL AVAILABLE AT 6-30-2008 $1,020,551