HomeMy WebLinkAboutCity Council-Minutes-7/31/2008City Hall
~~" - City of Colleyville 100 Main Street
r ~, - ~ Colleyville, Texas 76034
`•`'`~~~~ ~,~ Agenda 817. 503.1000
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City Council Worksession
Thursday, July 31, 2008 6:00 PM Executive Conference Room, 3rd Floor
1. CALL TO ORDER
2. Presentation and Discussion of Preliminary FY2009 Budget
3. Discussion of Fiscal Year 2009 Budget Priorities
4. Review of the Fiscal Year 2008 Work Initiatives and Discussion of the
Fiscal Year 2009 Work Initiatives
5. EXECUTIVE SESSION - In accordance with Texas Government Code Chapter
551, Subchapter D
Sec. 551.074 - Personnel -Deliberate the appointment, employment
and duties of the City Manager
6. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION
RATIFYING COUNCIL AGENDA ACTION FOR THE MEETING OF JULY 31, 2008 -
Reading and Public Hearing -Resolution R-08-2992
7. ADJOURNMENT
I hereby certify the above agenda was posted on the bulletin boards at City Hall on Monday,
July 28, 2008, by 3:00 p
C this Singleton, TRMC, CMC
City Secretary
Any matter on this agenda may, at the discretion of the governing body, be opened for public
comment and discussion.
If you plan to attend this public meeting and have a disability that requires special
accommodations, please advise the City Secretary at least 48 hours in advance at
817.503.1133, and reasonable accommodations will be made to assist you.
City of Colleyville Page 1 Printed on 7/28/2008
`'~--~'~ City of Colleyville
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City Council Minutes
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City Council Worksession
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Thursday, July 31, 2008 6:00 PM Executive Conference Room, 3rd Floor
The Worksession of the Colleyville City Council was called to order by
Mayor David Kelly on July 31, 2008, at 6:14 p.m.
ROLL CALL: Councilmembers Carol Wollin, Tony Licata, Stan Hall,
Tom Hart and Mike Taylor were present. Mayor David Kelly, City
Manager Bill Lindley, Assistant City Manager Kelly Cooper, Finance
Director Terry Leake, Police Chief Tommy Ingram, Police Lieutenant
Doug Cooper, Fire Chief Mike Johnston, Battalion Chief Russell
Shelley, Public Works Director Steve Chutchian, City Engineer Chad
Bartee, Finance Director Terry Leake, Interim Economic
Development Director Mike Johnston, Community Development
Coordinator Ron Ruthven, Library Director Mary Rodne, Human
Resources Manager Elise Welborn, Administrative Assistant
Marilyn Gilbert, Management Assistant Christine Loven, Accountant
Karen Hines, Communications Manager Mona Gandy, Parks and
Recreation Director Monica Walsh, Network Administrator Paul
dePingre, and City Secretary Cynthia Singleton were also present.
Mayor Pro Tem Jon Ayers was absent.
2. Presentation and Discussion of Preliminary FY2009 Budget
City Manager Bill Lindley provided an overview of the meeting format
and schedule.
Finance Director Terry Leake reviewed the purpose of the budget
presentation, the budget preparation process and the budget calendar.
City Council determined the public meeting to vote on the intent to set
the tax rate will be held Tuesday, August 12, 2008 at 8:30 a.m. and the
Public Hearing on the tax rate will be held Tuesday, August 26, 2008 at
7:00 p.m.
Assistant City Manager Kelly Cooper presented the goals and objectives
of the City Council and reported the Commuter Rail Committee will
provide an update on August 19, 2008 and deliver the final report in
December 2008.
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City Council Worksession City Council Minutes July 31, 2008
Human Resources Manager Elise Welborn provided information
regarding the implementation of the third year of the Workforce
Development Sustainability Plan, benefits program and plans for
effectively utilizing and promoting Colleyville's paid and volunteer
resources.
Finance Director Terry Leake presented information regarding the City's
financial plan, preservation of natural resources and the General Fund
revenues and expenses.
Assistant City Manager Kelly Cooper reviewed the Agency Service
Agreements and introduced a new request from Vision North Texas, an
organization studying regional issues.
Finance Director Terry Leake reviewed the funding sources, the
proposed Fiscal Year 2009 Property Tax Rate, Trinity River Authority
water rates and provided a senior property tax freeze and exemption
update.
Mayor Kelly recessed the meeting at 7:04 p.m. and reconvened at 7:14
p.m.
There was general discussion regarding the Agency Requests and
Mayor Kelly stated the City will request a bid for services be provided
from the Colleyville Area Chamber of Commerce.
Mayor Kelly stated he is serving on the GRACE Board of Directors and
will not participate in the determination of funding for the organization.
It was determined, in response to the requests, the GRACE and MHMR
funding would be increased and the Vision North Texas organization
would be funded.
There was general discussion regarding the computer network
operation, percentage of increase in departmental budgets, the
employee compensation plan and benefits, City entrance monuments,
the SH26 economic development study and the retail marketing
program.
City Council requested compensation information for department heads,
funding for an additional part-time Library staff member and funding for
the Public Works building renovations.
Mayor Kelly expressed appreciation to staff for development of the
budget.
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City Council Worksession City Council Minutes July 31, 2008
City Manager Bill Lindley expressed appreciation to the City Council for
their vision and leadership and to staff and Budget Team members Kelly
Cooper, Terry Leake, Elise Welborn and Karen Hines.
3. Discussion of Fiscal Year 2009 Budget Priorities
This item was included in the discussion of the proposed FY2009
budget.
4. Review of the Fiscal Year 2008 Work Initiatives and Discussion of the
Fiscal Year 2009 Work Initiatives
There was no discussion of this item.
5. EXECUTIVE SESSION - In accordance with Texas Government Code Chapter
551, Subchapter D
Sec. 551.074 -Personnel -Deliberate the appointment, employment and
duties of the City Manager
Mayor Kelly explained that the Executive Session had been called in
accordance with the Texas Government Code Chapter 551, Subchapter
D, Section 551.74, Personnel. He further explained that there would be
no decisions made or action taken during this time. The meeting was
recessed at 8:25 p.m. and reconvened at 9:05 p.m.
6. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION
RATIFYING COUNCIL AGENDA ACTION FOR THE MEETING OF JULY 31, 2008 -
Reading and Public Hearing -Resolution R-08-2992
Mayor Kelly read Resolution R-08-2992 in its entirety.
Mayor Kelly opened the public hearing.
Councilmember Taylor moved to approve Resolution R-08-2992.
Councilmember Hart seconded the motion.
The motion carried by the following vote:
Aye: 6 -David Kelly, Carol Wollin, Tony Licata, Stan Hall, Tom Hart,
Mike Taylor
Absent: 1 -Jon Ayers
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City Council Worksession City Council Minutes July 31, 2008
7. ADJOURNMENT
There being no further business before the City Council, Councilmember
Hall moved to adjourn.
Councilmember Taylor seconded the motion.
The motion carried by the following vote:
Aye: 6 -David Kelly, Carol Wollin, Tony Licata, Stan Hall, Tom Hart,
Mike Taylor
Absent: 1 -Jon Ayers
Mayor Kelly adjourned the meeting at 9:07 p.m.
APPROVED BY A VOTE OF ~ AYES,
ABSTENTIONS ON THIS THE ~ DAY OF
Minutes taken and prepared by:
c
Cynthia Singleton, TRMC, C
City Secretary
1 NAYS AND O
2008.
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