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HomeMy WebLinkAboutParks and Rec Advisory Board-Agenda Packets-8/4/2008G~tY of ~ ~~ Texas PARKS AND RECREATION ADVISORY BOARD AGENDA Monday, August 4, 2008 6:00 p.m. For the meeting conducted at the Park Annex located at 5109 Bransford Road AGENDA NUMBER ~ AGENDAkTEM 1. Call to Order 2. Approval of the June 2, 2008 Parks and Recreation Advisory Board Minutes 3. Discussion and Consideration of Redirecting of Parkland Monies 4. Discussion and Consideration of Redirecting Voluntary Park Fund Monies 5. Discussion and Consideration of Sparger Park Trail g, Discussion and Consideration of Appointment of Representatives to serve on Subcommittees 7. Prioritizing Parks and Recreation Projects 8. Recreation, Athletics, Tennis and Seniors' Reports 9. Park Operations and Capital Improvement Status Reports 10. Citizen Comments/Presentations Regarding Items not on the Agenda* 11. Adjournment ~`{This time is ailocated for citizens to intormally address the Board on matters not on the agenda that require no formal action. Each presentation will be limited to a maximum of five (5) minutes. Board members may not respond to citizens who speak regarding matters noE on the agenda.) I certify that the above agenda was posted on the bulletin board at City Hall on August 1, 2008: '~%.,,,,4,.._a,~ ~s.~~.~._f G~tY of ~ ° ~ ~~ Texas PARKS AND RECREATION ADVISORY BOARD MINUTES Monday, June 2, 200$ 6:00 p.m. Steve Dalri called the meeting to order at 6:30 p.m. on Monday, June 2, 2008, at the Parks and Recreation Office. ROLL CALL: Steve Dairi, Franklin Hyde, Brian Estridge, Vince Rosen, Pat Horn and Councilman Tony Licata ABSENT: Peter Coyne, Deena Dendy, Councilman Mike Taylor, Charlie Warren, GCISD Liaison and Luke DeFllippis, Recreation Supervisor STAFF: Monica Walsh, Director of Parks and Recreation and Wanda Drexel, Administrative Secretary 1. Call to Order 2. Approval of the May 5, 2008 Parks and Recreation Advisory Board Minutes Pat Horn moved to approve the May 5, 2008 Parks and Recreation Advisory Board minutes. Vince Rosen seconded the motion. The vote was unanimous. 3. Discussion and Consideration of Ordinance 0-04-1492. After discussion and consideration, Pat Morn made a motion to amend Ordinance 0-04-1492 relative to fees and reservations far the use of park athletic and recreation facilities as follows: Ballfields: Game Fields, Section 2. Fees and Refunds e. A request for a waiver of the use of the Baseball Fields must be submitted, in writing, to the Parks and Recreation Department for consideration and approval of the Colleyville City Council. Adding: f. The Softball Game Fields can be used by the Colleyville Girls Softball Association for practice without a request of waiver. Vince Rosen seconded the motion. The vote was unanimous. 4. Recreation, Athletics, Tennis and Seniors' Reporks Monica Walsh, Director of Parks and Recreation, provided an overview of the current and proposed recreation programs and activities available to citizens of Colleyville and surrounding areas. Park and Recreation Advisory Board June 2, 2008 Page 2 ofi 2 5. Park Operations and Capital improvement Status Reports Monica Walsh, Director of Parks and Recreation, presented a status report on current projects. 6. Citizen Comments/Presentations Regarding Items not on the Agenda" 50th Anniversary Drive In Movie -June 13, 2008 No July Parks and Recreation Advisory Board meeting. 6. Adjournment Pat Horn moved to adjourn at 7:52 p.m. Vince Rosen seconded the motion. The vote was unanimous. Respectfully submitted and approved: Wanda Drexel, Administrative Secretary ® G-TY OF CC}LLEYV-LLE ® PA RKS A ND RECREATION Meeting Agenda # ... .~ ~~.. 81410 8 3 colleyville parks and recreation Department: Parks and Recreation Subject: Discussion and Consideration of Redirecting of Parkland Monies Staff has prepared the following summary of the Parkland Fund expenditures, as approved by City Council for your review and consideration: Balance -- Castleton Trail $7,044 Balance -Cottonbelt Trail II $179,810 Cottonbelt Trail III $1$5,297 Balance - Lo Barn $64,000 Balance - McDonwell School Trail $29,132 Balance -McPherson Park Phase I $49,967 Webb House Trail $20,000 Total $535,250 Recommendation: Approval ACTION TO BE TAKEN ^ Discussion Only ^ Procedural Change ® Possible City Council Policy ^ Information Only Recommendation ~- ~ . colieyvill~ porks and recreation Meeting Agenda # 814108 4 Department Subject: Parks and Recreation Discussion and Consideration of Redirecting of Voluntary Park Fund Monies Staff has prepared the following summary of the Voluntary Park Fund expenditures, as approved by Gity Council for your review and consideration: Cottonbelt Trail Phase Ill $46,325 ADA Im rovements $9,000 Balance - L.D. Lockett Im rovements $ 321 Balance -Parks and Recreation Office Im rovements $694 McPherson Phase II $100,000 Master Plan U date $ 75,000 TOTAL $231,340 Recommendation: Approval ACTION TO BETAKEN ^ Discussion Only ^ lnformafion Only ^ Procedural Change ® Possible Cify Council Policy Recommendation CITY OF COLLEYVILLE PARKS AND RECREATION ~~ ~. S colleyville parks and recreation CITY DF COLLEYVILLE PARKS AND RECREA TIDN Meefing Agenda # 814/08 5 Deparfinenf: Parks and Recreation Discussion and Consideration of Sparger Park Trail Subjecf: This item was discussed earlier at the Parkland Dedication Committee meeting. Sparger Park has an asphalt trail that is in poor condition and needs substantial work. This asphalt trail transverses the park's perimeter and connects to form a trail loop. The trail is in disrepair in several locations due to the numerous flood events that have occurred at the park. This trail has been submitted to the Texas Parks and Wildlife grant program but was not approved. The grant program is very competitive. Funding is requested to replace 1,820 linear feet of existing asphalt trail with concrete. Concrete is a superior material to asphalt and wil! withstand flooding events that frequently occur at the park. The concrete trail will improve the aesthetics at the park as well as provide a smoother surface to walk, jog and bike or push a stroller. This trail ties in to Tara Plantation trail system which is highly visible and widely used. Hike and bike trails are one of the top priorities far the citizens of Colleyville. There were fifteen companies that bid on the Sparger Park trail project with bids ranging from $70,000 - $150,000. Staff recommends going with the low bidder and using Parkland Dedication Fund monies in an amount not to exceed $87,500. ACT{dN TO BETAKEN ^ Discussion Only ^ Procedural Change ^ Information Only ®Possible Cify Council Policy Recommendation i ®' CITY OF COLLEYVILLE r" PA RKS A ND RECREATION Meeting Agenda # ,~,. 814108 6 cofleyville parks and rocreaiion Department: Parks and Recreation Discussion and Consideration Appointment of Representatives to Serve on Subject: Subcommittees Staff would like to request that members of the Parks and Recreation Advisory Board be appointed to serve on various park planning committees. Parkland Dedication Committee: Two places -One Place to be appointed Advisory Board member who is on the committee: Vince Rosen -- term expires December 2008 Colleyville Tree Board: Three places -Two Places to be appointed Advisory Board member who is on the committee: Joe Ben Hassell -term expires December 2008 ACTION TO BE TAKEN ^ Discussion Only ^ Information Only ^ Procedural Change ® Possible Cify Council Policy Recommendation '%~~ col(eyville parks and rUCrealion Meefing Agenda # 814/08 7 Department: Subject: Parks and Recreation Prioritizing Parks and Recreation Projects On August 6, 2007, Park Board members established the following priorities: PRIORITY LIST One being the most important {t) tie Cottonbelt Trail -Phase III ~ Parkland Purchase 2 Bransford Park -Phase I! 3 Pleasant Run Park -Phase II 4 Uniform Park Si na e ~ Lon wood Trail 6 t New Tennis Courts 6 t Little Bear Creek Trail Extension 7 t Parks Maintenance i=acilit 7 t Recreation Center 8 ACTION TO BE TAKEN ^ DISCUSSiOn Only ^ Information Only ^ Procedural Change ® Passible City Council Policy Recommendation CITY 4F COLLEYVILLE PA RKS A ND RECRiE'A Tl ~N Page 1 of 2 Parks and Recreation Advisory Board August 4, 200$ Page 2 of 2 Staff will be making a presentation concerning potential Parks and Recreation Capital Improvements. The Parks and Recreation Advisory Board will discuss the projects and rank them. Projects presented include: Bransford Park Phase li Cottonbelt Trail Phase Ili Little Bear Creek Trail Extension Longwood Trail New Tennis Courts Park Maintenance Facility Parkland Purchase Pleasant Run Park Phase 11 Recreation Center Senior Center Open Space Area Uniform Park Signage Priorities Citizen Priorities based on Comprehensive Parks, Recreation and Open Space Master Plan 1. 2. 3. 4. 5. Recreation Center Park Land Purchase Senior Center Qpen Space Area Pleasant Run Park Phase II Bransford Park Phase II 6. Cottonbelt Phase II 7. Little Bear Creek Trai! fRxtension 8. Longwood Trail 9. Tennis Courts 10. Park Maintenance Building 11. Uniform Park Signage 2008 Capital Improvement Projects ® CITY OF COLLEYVILLE ~"` PARKS AND RECREATION ® Meeting Agenda # 814/08 8 colleyville parks and recreation • Department: Parks and Recreation Recreation, Athletics, Tennis and Senior's Reports Subjecf: I. Recreation A. On June 13, the Colleyville Parks and Recreation Department celebrated its 50~h anniversary with a drive in movie at City Park. Over 300 people enjoyed the movie "Little Monsters" which was presented on a 20' x 40' screen and broadcasted via FM signal through their car stereos. Other events included the best dressed 50's attire, hula hoop and classic car contests. B. On June 14 and 15, we head our first overnight campout at McPherson Park in partnership with Adventure Team for a Father's Day Celebration. Participants enjoyed a host of outdoor activities and over 50 people were in attendance. Il. Athletics A. In June, two soccer camps were offered with over 250 participants enjoying the experience at the Pleasant Run Soccer Complex. B. From June 9 -12, 40 participants enjoyed professional baseball instruction from the Texas Rangers Baseball staff at City Park. C. On July 12, the Department hosted the TAAF State Girls 14 and Under Fast Pitch Softball Tournament. There were 10 teams that came from all over Texas to compete in the event. D. From Juiy 14 - 18, Premier Basketball Camp took place at Colleyville Middle School. Over 150 participants enjoyed professional instruction and pictures with current professional basketball players. ACTION TO BE TAKEN ^ DlSCUSSIOn Only ^ Procedural Change ~ Information Only ^ Possible City Council Policy Recommendation Page ~ of 3 ~.~;~r ~ colleyville parks and recreation Meeting Agenda # 81410$ 8 Department: Parks and Recreation Recreation, Athletics, Tennis and Senior's Reports Subject: III. Tennis A. For the month of June, 27 private lessons were offered to youths and adults. For the month of July, 25 private lessons were offered to youths and adults. B. The second summer session for the Junior Development Program began July 21. There are 41 students enrolled in the program. IV. Senior Adults A. Metroport Meals on Wheels luncheons and activity program continues on the first and third Friday of each month. In June, they had 238 participants and in July had 130 who enjoyed the luncheons at the Senior Center. There was only one luncheon in July. B. In June, the Senior Center had 750 visits with 47 of these visits being class related. C. In July, the Senior Center had 562 visits with 41 of these visits being class related. ACT40N TO BETAKEN ^ DiSCUSSion Only ® Information Only ^ Procedural Change ^ Possible Cify Council Policy Recommendation CITY OF COLLEYVILLE PARKS AND RECREATION Page 2 of 3 ~ M O ~ ~ M _ N 6~ L ^^~ ~_ LL C ll~^ vJ a c N .~ c I- U N Q c 0 L. U N ~ ~ ~ ~ ~,,.~ 00 In N f~- O O _ lfl Q ~ Q ~ ti r 1- U ~ HM3 M ~`' N ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ a`~i ~ o~i ~ N M „- Z ~ ~ E`' ~ J ~ ~ ~ ~ W N ~.. ~ Z ° o tn N M Z Z N v N V1 tC1 U N N E (O (D ~ ~ N f O Q O N N OV ~ ~ ~ ~ ~ d3 ~ ~ M C 69 ~ C N ti O f ~ _ ~--- ~ ~ LS ) ¢ ~ ~ O ~ ~ ~ r M M O> Z ~ c W ~ E m 0 E] (D ~ ~ N M Z Z Z ~ N f~ U a~ ~~ rn M N ti ti ~ ~ ~ ~ Q ~ ~~,.~ Q ~ M ~~ ~ ~ ~ ~ ~ ~ ~ Z v ~ ~ c ~ p `"" o CO ~` M f~ O M f` M O N Q Z Cfl N ~ ~ r ` „ ~ W ro r C Z M ti M z ~ ~ (31 y N _N V ~ C ~ ~ C E y m ~ ~ N c ~ ~ ~ , ~ ~ ~ V '' ~ .~ ~ ~ /tO `~ Q > ~ C ~ N "CJ C y ~ ~ ~ ~ N ld +~ N ~ r,,, ~ ~ d L ~ ~ QJ ~ ~'1" G N li_ L V . G U Q (~ ~ ~ CITY OF COLLEYVILLE ,; PARKS AND RECREATION w Meeting Agenda # _~~~ 814!0$ 9 colleyvifle parks and reCrc;nlfon • Deparfinenf: Parks and Recreation Park Operations and Capital Improvement Status Reports Subjecf: COTTONBELT TRAIL, PHASE II Project Description: Design of Cottonbelt Trail Phase ll Consultant: Halff Associates, Inc. Contractor: N/A Status: Under design Substantial Completion: Spring 2008 McPHERSON PARK, FINAL PHASE Project Description: McPherson Park, Final Phase Consultant Newman, Jackson Bieberstein, Inc. Contractor: N/A Status: Design Substantial Completion: Winter 20fl9 ACTION TO BETAKEN ^ Discussion Only ^ Procedural Change ® lniormafion Only ^ Possible Cify Council Policy Recommendafion Page 1 of 4 Parks and Operations Capi#al Improvement Sta#us Reports Page 2 of 3 2008 Parks and Recreation CIP Protects-13 • Park Master Plan • Trails • McPherson Park Final Phase - in design • Nature Center Sign -completed • Webb House Trail - in progress • Log Barn -completed • Cottonbelt Trail Phase II -- in design, 100% sent to TXDOT • Senior Center Open Space Area - in progress • Playground Safety Signs -completed • Irrigation Monitoring System - in progress • McDonwell School Raad Trail - in progress 2009 Parks and Recreation CIP Proiects-1 • McPherson Park Phase -Final Phase 2010 Parks and Recreation CIP Projects-3 • Senior Center Open Space Area LD Lockett Path • Pleasant Run Traii Parks and Operations Capital Improvement Status Reports Page 3 of 3 City Council Action June 3, 2008 Announcements, Proclamations or Presentations: In recognition of the Colleyville Parks and Recreation 50th Anniversary June 17,_2008 Pre-Council: Discussion of the process for filling an unexpired term on the Parks and Recreation Advisory Board. On June 9, 2008, Mr. Peter Coyne, whose term expires December 2009, resigned from the Parks and Recreation Advisory Board. July 1,..2008 Announcements, Proclamations or Presentations: In recognition of Parks and Recreation Month Ordinances}: 0-08-1687 First Reading Approval to amend Ordinance 0-04-1492 relative to fees and reservations for the use of park athletic and recreation facilities July 15, 200$ Announcements, Proclamations or Presentations: City Council recognized Wanda Drexel, Administrative Secretary, for one year of service. Ordinance(s): 0-08-1687 Second Reading Approval to amend Ordinance 0-04-1492 relative to fees and reservations for the use of park athletic and recreation facilities