HomeMy WebLinkAboutCity Council-Agenda Packets-7/31/2008City of Colleyville 100 Main Street
Colleyville, Texas 76034
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`= ' Agenda 817.503.1000
www.colleyville.com
City Council Worksession
Thursday, July 31, 2008 6:00 PM Executive Conference Room, 3rd Floor
1. CALL TO ORDER
2. Presentation and Discussion of Preliminary FY2009 Budget
3. Discussion of Fiscal Year 2009 Budget Priorities
4. Review of the Fiscal Year 2008 Work Initiatives and Discussion of the
Fiscal Year 2009 Work Initiatives
5. EXECUTIVE SESSION - In accordance with Texas Government Code Chapter
551, Subchapter D
Sec. 551.074 - Personnel -Deliberate the appointment, employment
and duties of the City Manager
6. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION
RATIFYING COUNCIL AGENDA ACTION FOR THE MEETING OF JULY 31, 2008 -
Reading and Public Hearing -Resolution R-08-2992
7. ADJOURNMENT
I hereby certify the above agenda was posted on the bulletin boards at City Hall on Monday,
July 28, 2008, by 3:00 p
~~
C this Singleton, TRMC, CMC
City Secretary
Any matter on this agenda may, at the discretion of the governing body, be opened for public
comment and discussion.
If you plan to attend this public meeting and have a disability that requires special
accommodations, please advise the City Secretary at least 48 hours in advance at
817.503.1133, and reasonable accommodations will be made to assist you.
City of Colleyville Page 1 Printed on 7/28/2008
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The Council strives to provide a wide range of quality services to maintain the
quality of life for the citizens through efficient fiscal and personnel management.
To this end, this budget has been developed in keeping with the adage "the
function of government in Colleyville is protection of the home." Accepting this
charge, this city government continually endeavors to provide safe streets, quick
emergency response, esthetically pleasing and safe public parks and facilities
and efficient and effective government. We look forward to reviewing with the
Council and community the proposed budget.
The proposed budget is balanced and in accordance with State law, City Charter
and ordinances. The combined proposed expenditures and transfers totals
$34,674,210 which is a $29,250 increase over the current year budget. In
keeping with the Council fiscal policy of a 90 day reserve requirement, the
General Fund is projected to have 76 days over the 90 day minimum and the
Utility Fund is projected to have 39 days over the 90 day minimum day's cash
balance as of September 30, 2008.
One measure of a city's financial strength is the level of its fund balance. The
general and enterprise funds will maintain a minimum reserve in accordance with
the Council's adopted Financial Principles. The reserve earns interest, smoothes
cash flow and is ready for unanticipated expenditures or emergencies. Asa non-
recurring revenue source, beginning fund balances are only to be used to fund
capital or other one-time expenses.
In formulating the proposed budget, we first looked to the Council visioning and
goals and objectives in shaping how we work to continue excellent service
delivery in an economic downturn with relatively limited revenue growth. Using
this as a back drop, we have prioritized the emerging needs of the City, as
identified by the Council, while maintaining a conservative fiscal approach that
has allowed Colleyville to sustain the highest bond rating of any comparable city
in Texas. A careful reading of the proposed budget will reveal recommendations
that focus on technology for efficiency of service and continued attention to an
aggressive compensation program.
Serving as a service plan for delivering the results that matter most to our
citizens, the proposed budget does not include any operational tax increase. A
few of the key factors addressed in our preparing the proposed budget include:
• No increase in the ad valorem tax rate
• No increase in utility rates, pending cost of FY2009 treated water and
wastewater from Trinity River Authority effective in December 2008
• Assumed a 19% increase in electrical costs
• Assumed a 2% increase for general overhead
• Assumed a 57% increase in fuel costs
• Maintained a sound personnel salary and benefits package
• Funds all debt requirements and provides for adequate debt service fund
balances
Over the years, Colleyville's budget document has evolved from a simple
financial report with proposals for expenditures and estimates of revenue, into
what has become the most comprehensive, annual document, establishing
budgetary policies that influence the fiscal state of the City, the function of
government and budget preparation for current and future needs. A budget,
therefore, is the most important working and planning tool used by the Council
and staff for providing quality of service to the citizens of Colleyville and
maintenance of infrastructure, which the Council has determined to be necessary
and for which funds are available.
The proposed budget has been formulated by reflecting on the Council strategic
vision of being a model city with attention to being an efficient and attractive
neighborhood-oriented community, sensitive to its history, resources and
residents. Preparing the annual budget allows the Council to steer the course
toward this strategic vision by aligning municipal resources with community
needs in addressing seven strategic goals:
2
• Economic Development
• Fiscal integrity
• Environmental awareness
• City Infrastructure
• Promote paid and volunteer human resources
• Engaged, safe and secure community
• Develop, expand and promote leisure activity
Every new effort and every element of the work plan and existing programs are
tied to one or more of these strategic goals. This helps staff, Council and the
community sort through the many demands to provide programs and high level of
service by focusing only on those elements which will help achieve our strategic
goals. The intent is, if we are focused on these initiatives, the City will be
providing exceptional customer service and meeting the highest priorities of the
citizenry.
Reflected in this year's proposed budget is an effort to balance expectations of
citizens with available resources. Although projected revenues and expenditures
encompass only a twelve month period, the proposed budget was once again
developed with an emphasis on strategic objectives which are identified as part
of the Council's annual work plan.
As you review the proposed budget, attention is directed to the continued
resources applied for street maintenance, continued emphasis on customer
service, commitment to employee compensation and the focus on technology for
efficiency of service.
The proposed budget has been posted on the City website. Citizens are
encouraged to review the document and if they have any questions or need
additional information, contact Terry Leake, Finance Director, at 817-503-1015 or
by e-mail at leaket(a~ci.colleyville.tx.us.
Appreciation goes to the Mayor and Council members for their community
leadership and strong financial acumen. I want to thank the Budget Team staff
including Terry Leake (Finance Director), Karen Hines (Accountant) and Elise
Welborn (Human Resources Manager) for their efforts in building our service
plan for 2009.
My special thanks to all City employees who have worked so hard to provide
quality services to our citizens and who are committed to the success of our
great City.
3
, 11 ~' of
.. -
~~_ _-_
fir, .ns
7uxeQeoa ~?eiglrZattlooda ~°£xee~itloaraC pea~ile
VISION
Colleyville is a model city with attention to being an efficient and attractive
neighborhood-oriented community sensitive to our history, resources and residents.
GOALS and OBJECTIVES
Foster a ceammitment to community investment
.• Make Colleyville more prosperous through economice development efforts.
Succes defined: To make Colleyville more prosperous with a focus on promoting the
City as a place for unique and boutique retailers and offering the City as a
destination place.
.• Enhance the maintenance and reconstruction of City infrastructure.
Success defined: To have a public works infrastructure system properly maintained
and funded, providing effective management while meeting citizens' service
demands and expectations with special attention to enhancement of the
maintenance and reconstruction of streets.
Continue focus to delivering superior services and demanding. results
.• Develop, expand and promote leisure activity opportunities for the citizens.
Success defined: Delivery of efficient and broad based opportunities in support of the
needs of the general public.
.• Continue Colleyville being an engaged, safe and secure community.
Success defined: To provide efficient and user-friendly services that maintain the
City as a safe, secure, clean and attractive community for family and business.
Continue organizational development with a focus to -Being the Best
.• Effectively utilize and promote Colleyville's paid and volunteer human resources.
Success defined: Employees consistently demonstrating the core principles through
effective hiring and retention programs along with an inviting and involved role for
citizen participation in the delivery of customer service.
Sustain a reputation fQr excellence
.• Ensure fiscal integrity and stewardship of the Cify's financial planning.
Success defined: To bring the financial picture into balance by identifying expenses
and revenues that sustain City growth and support service levels, while maintaining
strong fiscal accountability and financial stewardship.
.• Enhance the promotion and preservation of natural resources.
Success defined: To have a progressive and supportive attitude, valuing the impacts
of development and operations of the City to the environment.
4
We are pleased to present the proposed FY 2009 Combined Annual Operating
Budget for the City of Colleyville. This document represents our continued
commitment to prudent fiscal management while enhancing services to improve
the quality of life and meet expressed needs by our citizenry.
While the proposed budget does not fund all departmental requests, it meets the
Council's priorities for service improvements identified during the budget planning
work session. The proposed budget has been formulated by reflecting on a
philosophy of:
/ Providing solid core governmental services with quality service;
/ Valuing our employees;
/ Remaining fiscally sound;
/ Pursuing opportunities to partner with other public providers; and
/ Effectively allocating resources to meet citizen needs.
Striving toward our commitment of effective community involvement, a summary
presentation of the proposed budget was placed on the City website and cable
channel. A budget public hearing is scheduled for August 26, 2008 to allow
citizens to provide comments regarding the proposed budget. The proposed
budget will be presented to City Council for approval on September 16, 2008.
On the national level, economic data over the last several months indicates a
slowing economy at best with the leaning toward a recession. While there is
some difference of opinion among economists, recent trends indicate an
economic downturn. The consumer dollar only stretches so far and with
increasing oil and gas prices which affect costs of so many other commodities,
such as utility and food costs, consumers have less to spend.
For Colleyville, the economy is expected to follow the national trend this next
year, slowing with limited growth. The City is fortunate to have a very strong
residential base that helps to soften the negative effects of economic fluctuations.
Limited growth is expected in economy-driven revenues, such as sales tax,
property tax and some business fees. It is also expected there will be a leveling
off in the number of subdivisions expected to be platted this next year.
5
The cost drivers in the proposed budget include increases in fuel and utilities,
employee wages, health care, and pension costs. These cost drivers result in an
average expenditure growth of 4.7% this next year in the General Fund.
During the development of the budget, we kept an eye on current and projected
economic indicators as we developed projected revenues and projected
expenditure needs. As we near the final preparation of the proposed budget,
major revenues are again reviewed to ensure the most recent economic
information is incorporated into the document.
The proposed budget is balanced and prepared in accordance with state law, the
Colleyville City Charter, ordinances and budget policies. The proposed budget
has been prepared in accordance to provisions outlined within the Governmental
Accounting Standards Board (GASB) "Statement No. 34, Basic Financial
Statements -and Management's Discussion and Analysis -for State and Local
Governments" (GASB 34).
The accounts of the City are organized on the basis of funds or account groups,
each of which is considered to be a separate accounting entity. All funds are
budgeted and accounted for on a Generally Accepted Accounting Practice
(GAAP) basis for purposes of financial statement presentation. The
Governmental Fund types use a financial resources measurement focus and are
accounted and budgeted for using the modified accrual basis of accounting.
Under the modified accrual basis, revenues are recorded when susceptible to
accrual, i.e., both measurable and available. Available means collectible within
the current period or soon enough thereafter to be used to pay liabilities of the
current period. Expenditures represent a decrease in net financial resources
and, other than interest on general long-term debt, are recorded when the fund
liability is incurred, if measurable. Interest on general long-term debt is recorded
when due.
Governmental fund types are those through which most governmental functions
of the City are financed. The acquisition, use and balances of the City's
expendable financial resources and the related liabilities (except those accounted
for in the Proprietary and Fiduciary fund types) are accounted for through
Governmental Fund types.
The Proprietary Fund types are accounted and budgeted for on a cost of services
or "capital maintenance" measurement focus, using the accrual basis of
accounting. Proprietary fund types operate in a manner similar to private
business. The City utilizes only the enterprise fund type. Under the accrual
basis of accounting, revenues are recognized when earned and expenses are
6
recognized when incurred. For purposes of this budget presentation,
depreciation is not displayed and capital expenditures and bond principal
payments are shown as uses of funds.
The City provides a full range of municipal services supported by statute or
charter. This budget contains all of the funds that account for these services.
The identity and functions of these funds are:
General Fund - to account for the resources and expenditures related to the
generally recognized governmental services and/or functions provided by the
various City departments - a governmental fund type.
Utility Fund - to account for all the activities required for the provision of water
and sanitary sewer to residents of the City - a proprietary fund type.
Capital Projects Fund - to account for financial resources to be used for the
acquisition or construction of major capital projects - a governmental fund
type.
Equipment Replacement Fund - an internal service fund to account for
funding for, and acquisition of, the City's vehicles, maintenance equipment
and computer equipment - a proprietary fund type.
Drainage Utility Fund - to account for all the activities required for the
management of storm water drainage - a proprietary fund type.
Court Technology Fund - to account for all activities, in accordance with
state statute, related to the collection and use of the Municipal Court
Technology Fee imposed on convictions on cases adjudicated in the Court -
a governmental fund type.
Court Security Fund - to account for all activities, in accordance with state
statute, related to the collection and use of the Municipal Court Building
Security Fee imposed on convictions on cases adjudicated in the Court - a
governmental fund type.
In preparing the budget, the primary budget goal is to achieve identified
objectives that maintain and improve City services for the citizens. During the
budget planning session, the Council identified seven organizational objectives
used as the cornerstone in the development of the budget. Work initiatives
having a direct fiscal impact in the preparation of the budget include:
7
~- Make Colleyville more prosperous through economic development efforts
with a focus on promoting the City as a place for unique and boutique
retailers and offering the City as a destination place.
~ Enhance the maintenance and reconstruction of City infrastructure system
that is properly maintained and funded providing effective management by
meeting citizen's service demands and expectations with special attention
toward enhancement of the maintenance and reconstruction of streets.
~ Develop, expand and promote leisure activity opportunities for the citizens
through delivery of efficient and broad based opportunities in support of
the needs of the general public.
~4 Continue Colleyville being an engaged, safe and secure community
providing user friendly services that maintain the City as a safe, secure,
clean and attractive community for family and business.
,4 Effectively utilize and promote Colleyville's paid and volunteer human
resources through employees consistently demonstrating the core
principles through effective hiring and retention programs along with an
inviting and involved role for citizen participation in the delivery of
customer service.
.~ Ensure fiscal integrity and stewardship of the City's fiscal resources by
bringing the financial picture into balance by identifying expenses and
revenues that sustain City growth and support service levels, while
maintaining strong fiscal accountability and financial stewardship.
,L Enhance the promotion and preservation of natural resources by working
toward the promotion of Colleyville's natural resources.
The goal is to better align the services delivered with what is most important to
our community. The reality of any budget is that it consists of a collection of
purchasing decisions. The Council, on behalf of the citizens, set the price
community members are willing to pay for local government services. Council,
using citizen input, determines the various goals in attaining the prioritized wants
of the citizenry. Staff plays a critical role in guiding the process, ranking and
recommending purchasing proposals pursuant to Council priorities.
The continuation of sound financial and operational philosophies has guided the
development of the budget for the upcoming year. By its very nature, the
preparation of any budget is the allocation of scarce resources. There will
8
always be more needs than available funds. This year in particular was
challenging due to the slowing economy and the increased costs previously
mentioned, which effects all departments (fuel, utilities, health care, TMRS).
The budget building process includes four key components:
^ Determine the price of government in identifying how much revenue
will be available.
^ Determine the priorities of service by identifying what results matter
most to our citizens.
^ Decide the price for each priority result by identifying how much should
we spend to achieve each result.
^ Decide how best to deliver each priority result at the set price by
identifying how we can BEST deliver the results our citizens expect.
Drawing from the input and direction provided by the Council, management met
with the mid-level managers and department managers to set the expectations of
service enhancement for the ensuing year. In setting out the charge for preparing
recommendations for the proposed budget, staffs attention was drawn to the
seven broad Council goals identified at the planning session.
A cross section of departmental service providers were selected to serve on a
peer budget committee to review the various offers in providing service programs
by the department manager. The committee ranked the offers by buying
according to priority until available funds were allocated (spent). Combining the
input provided by the Council during the budget planning session, we were better
able to assess proposals that ranked within available resources. Final output is a
budget that reflects Council priorities and delivers service efficiently for our
customers (citizens).
~ Make Colleyville more prosperous through economic development efforts
with a focus on promoting the City as a place for unique and boutique
retailers and offering the City as a destination place.
General Fund
Having an effective and proactive communications and outreach plan helps
the organization communicate to our stakeholders in a more compelling
manner about issues of importance. As a result, the discipline in our
communications program is highly specialized, involving the need to convey
specific messages to varying targeted audiences. To augment current staff
time, the proposed budget provides $15,000 toward using various
communications consultants for projects throughout the year.
Special events and festivals bring substantial visibility and economic impact to
the City and this budget proposal contains several recommendations that
support existing venues or events. Funding in the amount of $43,171
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continues for Celebrate Colleyville, as does the $20,000 allocated for the Old
Tyme BBQ and other City sponsored events.
Additionally, a reprioritization of staffing is proposed to provide additional
support with economic development marketing and promoting Colleyville as a
destination. This staffing reallocation will provide one additional staff to
economic development. With the importance of economic development to
Colleyville and the work continuing with the redevelopment corridor, additional
staff support is needed to enhance efforts in supporting and promoting
Colleyville businesses, retailers and future commercial developments.
Consider retaining a consultant mid-year to develop a preliminary concept
plan for the Bear Creek pedestrian corridor with an integrated focus for the
Glade Road corridor for State Highway 26, pending improvement of the
economy in FY2009.
^ CEDC
Allocate $40,000 from the Colleyville Economic Development Corporation
toward the general marketing and promotion of the City. This includes
several recommendations that support existing venues or events such as the
Regal Opera, Northeast Orchestra, and other various concerts and events
such as the possibility of a blues festival. These combined strategies will help
the City achieve its short and long-term goals related to economic growth and
vitality for Colleyville.
The proposed budget also carries forward ($181,250) funding toward design
and construction of entry/monument markers to highlight the entrance to the
City.
Although the results are not known yet as to the effectiveness of the Shop
Colleyville It's a Gas Co-op, the excitement generated among retailers leads
staff to propose funding of $80,000 with the FY2009 budget, an increase of
$40,000 from the FY2008 budget.
Public Art Fund
Continuation of a community public arts program designed to reinforce
Colleyville as the center for culture, art and entertainment for the larger area.
In support of these efforts, $30,000 is provided by the General, Utility and
Drainage Funds and CEDC (each contributing $7,500) to the Fund. Each
year following, staff will evaluate additional locations of City owned high public
visibility sites for budget consideration of public art pieces.
~~ Enhance the maintenance and reconstruction of City infrastructure system
that is properly maintained and funded providing effective management by
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meeting citizen's service demands and expectations with special attention
toward enhancement of the maintenance and reconstruction of streets.
^ General Fund
The estimated useful life of asphalt overlay is eight to twelve years depending
upon traffic volume and road base condition. The City has 158 miles of
paved roadway. A consistent focus by the Council has been to continue
effective funding levels for street maintenance. Given this, the proposed
budget again provides one million dollars to pavement maintenance to
aggressively address our infrastructure maintenance needs. This funding
allows the City to address several miles of roadway during the year.
Implement the funding of the micro-resurfacing program from the difference in
revenues over expenditures in the FY2008 general fund budget in the amount
of $150,000.
The proposed budget also continues funding toward installation and repair of
sidewalks and continues the focus of enhancing the safety of our children and
the walk-ability of the City to activity centers. This funding continues at
$50,000. Staff will also continue work in the development of a City Council
approved multi-year interoperable CIP for trails-sidewalks, streets, utilities
and drainage projects.
In addition, City Council recently heard a proposal from staff regarding the
Capital Improvement Program (CIP) and will see a resolution for the
recommended 10 year pay-as-you-go program. This program, if approved,
will allow staff to address street infrastructure improvements beginning this
fiscal year by using the General, Utility and other appropriate funding sources
(as outlined in the CIP document). FY2009 CIP would include work on the
following: four street/cul-de-sac segments in the Tara Plantation Subdivision,
and the intersection of Glade and Pool Roads, engineering design in FY2009
with construction in FY2010.
Staff will continue the development of a planning study, in conjunction with
the North Central Texas Council of Governments, identifying "best practices"
for traffic management initiatives incorporating traffic calming techniques with
special focus to alternative transportation means towards promoting a
pedestrian friendly plan.
~ Develop, expand and promote leisure activity opportunities for the citizens
through delivery of efficient and broad based opportunities in support of
the needs of the general public.
General Fund
The proposed budget attempts move toward the long-term goal of expanding
the operations of the Library, Colleyville Center and parks system. This
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proposed budget carefully allocates limited resources to two important
projects currently being studied, the spatial reorganization of the Library and
carrying forward FY2008 funding into the Capital Projects Fund for the
renovation and/or future use of the Colleyville Center.
Completion of the spatial reorganization study for the Library will take place
later this calendar year. With the studies completion, staff will begin to focus
on developing a financial implementation plan. This plan's focus will be to
utilize available space providing enhanced support for the children and adult
programming. With this effort, the FY2009 proposed budget provides
$20,000 as a transfer to the Capital Projects Fund.
The proposed budget also continues to include $50,000 for the Library's
material collection from the General Fund.
The Colleyville Center study will also be completed later this year and staff
will begin to develop a financial implementation plan for Council approval for
the renovation and/or future use of the Colleyville Center.
Utility Fund
The second phase of McPherson Park is due to begin design this next year.
This project includes additional parking and pavilion space, demonstration
botanical garden, renovated rock house and open space. Current
construction estimates provide a funding of $2,000,000. In an effort to
position the City as a leader in sustainable design and set a community
standard of environmental, economic, and social stewardship, approximately
60% of the remaining park improvements will be directed to developing a low
water tolerant demonstration botanical garden with a portion of the funding
provided by the Utility Fund. Plans call for the botanical garden being styled
somewhat after the LBJ Wildflower Center. The Colleyville Garden Club will
be partnering with the City in hosting community education events along with
various community activities in support of making the park a destination visit
for the greater area.
CEDC
Staff will begin the design of the Senior Center Open Space Master Plan
through work with a consultant. The proposed budget includes $110,000
funding for the design phase. This area will provide additional outdoor activity
space for the seniors including a walking trail, bocce ball, shuffle board and
horseshoes while also providing a neighborhood which park includes a
pavilion, playground, open play space, basketball court, and picnic area.
The CEDC also includes proposed funding for completion of the Pleasant
Run Trail and design for the Webb House trail construction.
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Complete the development by consultant of the update for the
Comprehensive Parks, Recreation and Open Space Master Plan
°~ Continue Colleyville being engaged, safe and secure community providing
user friendly services that maintain the city as a safe, secure, clean and
attractive community for family and business.
General Fund
Public Safety remains a top priority among Colleyville residents, and the
Council, likewise, has made clear its commitment to maintaining a strong
public safety core. Anew initiative developed in FY2008 will kick-off during
the FY2009 budget year which is the formation of a Citizen Corps or Citizen
Emergency Response Team. This is an expansion of the volunteer resources
generated by the Police and Fire citizen academies to assist at City functions
such as Celebrate Colleyville or during extended emergency incidents where
citizens would be safely able to provide support.
A Fire Department staffing plan previously approved by the Council details
planned acquisition of an aerial ladder truck ($1,000,000) and the hiring of
twelve firefighters by 2012. However, this past year the fire department
experienced a large number of inspections, stretching resources to the limit.
As annual inspections are a requirement for all businesses, additional funding
to support the fire department in this area is needed. The proposed budget
includes $15,000 for additional contract services to assist the Fire Marshal in
completion of inspection activities. Additionally, one-third of the Fire
department's hand-held radios will be replaced in FY2009.
This year our IT department has done an outstanding job in servicing all the
computer needs of the City. As technology opportunities present themselves,
staff is proactive in seeking to implement new and improved sources to
increase productivity, enhance customer service and improve efficiency of
service. This year a major initiative will be computer server needs with the
acquisition of various servers. The proposed General Fund budget
recommends additional funding of $56,000 to increase server capacity,
bandwidth enhancing network operations for departments to communicate
and share documents electronically. Additionally, internally staff will begin to
study technology needs to better understand needs, capacity and resources
that will meet the needs of the City in the future.
CCCPD
In an effort to continue providing excellent service, one new sworn police
officer is recommended for funding by the CCCPD budget ($65,482). This
addition will result in some improvements in response time to Priority 1 calls
and property crimes resolution.
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Recognizing the importance in providing effective and reliable communication
capabilities continued funding is provided for the acquisition of hand held
radios. In meeting this need, the proposed budget provides $30,000 for the
replacement purchase of 10 radios. In addition to radios, the budget this year
replaces four external defibrillators (AED's) and provides for two portable
radar traffic safety signs, accident-scene speed bumps and traffic safety
equipment (barriers and cones) for use at community service events. These
items assist the department in operations and provide life-saving equipment
in the hands of first responders.
Utility Fund
This year will finalize the security measures outlined in the Vulnerability
Assessment Study provided in 2005, with final funding of $10,000. Additional
safety and security measures will continue to be evaluated as needed with
additional funding being identified at that time.
•k Effectively utilize and promote Colleyville's paid and volunteer human
resources through employees consistently demonstrating the core
principles through effective hiring and retention programs along with an
inviting and involved role for citizen participating in the delivery of
customer service.
Colleyville strives to be a model for entrepreneurial -high performance
organization in meeting the service delivery to our customers. The Council
leadership in hosting a sustainable commitment toward an effective
compensation program is critically important when valuing that 66% of the
total General Fund budget is spent on human resources.
The proposed budget provides a staffing level of 186 full-time positions which
is an increase of one position proposed in the CCCPD budget. Pay levels for
each employee is dependent upon the employee's average pay for
performance evaluation rating and their previous pay level within their
respective pay grade.
Maintaining an investment in staff is an important component in the
development of the proposed budget. This 6% pay for performance program
will cost the General Fund $396,351, the Drainage Fund $10,867 and the
Utility Fund $48,536, inclusive of retirement and taxes. Funding a pay for
performance program at this rate will enable the City to offer employees a
pay adjustment range of 0% to 8%. Also provided is our strong attention to
employee benefits with continuation in funding employee dependent
insurance at 75% to maintain our overall competitive position with peer cities.
The total cost for the insurance program is $1,820,720 for the FY 2009
budget. This amount includes health, dental, life, long-term disability,
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COBRA and flexible spending account administration, and a proposed health
reimbursement arrangement. Of this amount, $1,486,101 is funded through
the General Fund. Citywide, the annual health insurance premium for
employee only is $5,067 and dependent insurance will be $15,354 this year.
The dependent premium is split with the City paying 75% ($11,515) and the
employee paying 25% ($3,838).
In addition, the City participates at the premium level in the Texas Municipal
Retirement System (TMRS). Under this system, the City matches the
employee retirement contribution at a 2 to 1 ratio. The City is at the maximum
contribution rate and annually provides updated service credit adjustments to
maximize the employee retirement potential. In order to comply with
Generally Accepted Accounting Principals, TMRS is changing its method of
accounting of funding annually repeating updated service credits and annuity
increases. The period amortization for these pension benefits will be a
moved from atwenty-five year open period to a thirty year closed period.
This change caused the city's unfunded actuarial liability in the plan to
increase from $2,252,326 (10.1%) to $7,039,932 (24.9%) which will be
funded over a thirty year period. Virtually all cities in the state received a rate
increase of at least 2% with some cities as high as 7%.Over the past year
there have been many discussions with TMRS regarding additional funding
requirements and various options of cities changing plan designs. After
meeting with TMRS representatives and evaluation of the overall plan, there
are no changes in the plan design proposed for FY2009. The FY2009
proposed budget includes funding for participation in the TMRS program at
the increased contribution rate of 14.26% (annualized 13.665%) from the
current rate of 11.88%. This is $126,713 for the General Fund.
Focusing on efforts to improve employee health, the City implemented in
FY2005 a wellness program, Fit and Well in Colleyville. This is a voluntary
program that encourages employees to evaluate overall health and work
toward improvement. Due to this program we have seen individual employee
results including weight reduction, decrease in prescription medication,
increased physical activity and nutrition. The program offers a variety of
elements such as on-line health assessments, lab work, individual coaching,
fitness assessment, weight loss programs and participation in "Companies in
Action" which is a corporate challenge allowing employees to team up and
play a variety of sports and participate in fitness activities. The long-term
goal is to minimize premium increases through improved health and wellness
of our employees. The proposed budget funds $22,000 for this program.
Two new initiatives this year include staff evaluating "best practices" for
consideration in structuring acafeteria-style benefits program to include
wellness based initiatives as well as other benefit options to enhance the
overall benefits program.
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.I. Ensure fiscal integrity and stewardship of the City's fiscal resources by
bringing the financial picture into balance by identifying expenses and
revenues that sustain city growth and support service levels, while
maintaining strong fiscal accountability and financial stewardship.
General Fund
During the past year, staff has purchased and began implementation of the
building permit software program with a focus to providing online issuance of
building permits. The proposed budget allocates the final payment toward the
lease purchase of the program. Acquisition of the program will enhance
accounting interaction with the finance department, meeting a goal
established by the auditors. Additionally, this budget year proposes the
purchase of five computer interfaced hand-held devices for $27,510, which
will provide real time inspection results, eliminating duplication of work efforts
currently required to key inspection notes into the computer system. This will
enhance services by increasing efficiency and decreasing inspection
notification delays to builders.
Utility Fund
Following the work this year in developing specifications for software needs,
staff has identified a budget of $350,000 towards the purchase of a complete
financial package for the City. The proposed budget provides $100,000
funding toward the initial acquisition of the software with fiscal year 2010
providing $100,000 toward remaining lease-purchase payments.
In FY2009, staff will initiate several studies in an effort to continue good
financial stewardship of the City's resources. These studies include
evaluating the implementation of automated utility meter recording program,
evaluating current and long-term computer server capabilities and identifying
realistic and viable cost-beneficial "paperless" software programs.
~ Enhance the promotion and preservation of natural resources by working
toward the promotion of Colleyville's natural resources.
General Fund
Staff focus on the environment continues by offering the household
hazardous waste collection program ($10,000) and the Clean Sweep semi-
annual collection ($5,000) and continuing the Operation Live Green festival
for a second year. Funding for tree planting in the amount of $5,000 is
provided by $2,500 from the General Fund and $2,500 from the Tree
Preservation Fund.
Staff will continue evaluating community based planning by identifying "best
practices" for consideration in adopting a "Green" initiative program. Some
items for consideration are reviewing building codes, reduction of yard waste
16
education, enhanced community recycling program and identifying
replacement of gasoline-diesel vehicles with hybrid or bio-diesel fuels.
Utility Fund
The cost of purchasing potable water from Trinity River Authority (TRA) has
increased this past year due in part to a wet spring in 2007, increased
operational costs, decreased usage through effective water conservation by
area cities and an overall percentage increase in Colleyville percent of debt
service due to TRA as one of the member has reduced water use water while
completing maintenance on their water system. TRA's new fiscal year begins
in December and their budget will be presented in the fall. As they will be
facing higher fuel costs, chemical costs, ongoing infrastructure maintenance
costs, labor-related costs, and compliance with more stringent state and
federal water quality regulations, it is likely their rates will increase. In the
event there is a rate increase from TRA, staff will prepare a pass through
adjustment for Council consideration in fall 2008.
Phase II of McPherson Park is proposed for design in FY 2009 and includes
botanical demonstration garden for citizen education on use of water tolerant
planting and tree farm. Proposed funding for this phase of the park is shared
between CEDC, Parkland Dedication Fund, Voluntary Park Fund and the
Utility Fund.
CCCPD
Additional funding for planting trees at the Justice Center ($30,000) along the
pond area.
An ongoing means of funding for City operations is to also aggressively look at
other area governments to maximize economy of scale for cost savings. As with
past years, part of the budget approach is to embrace the concept of partnering
with other governmental units, with the guiding principal that it should meet the
BEE test (beneficial, economical and efficient) for Colleyville.
The proposed budget will contract for services with other governments in the
following areas:
• Street Overlay:
To maximize street maintenance, the City will continue partnering with
Tarrant County. The County has phenomenal street overlay capabilities
and has shown a strong interest in assisting our maintenance program.
• Elections:
The City will continue to contract with the Tarrant County Elections
Administration Department to conduct local elections. The efficiency and
expertise provided by the County enhances the quality of the electoral
process available to the citizenry.
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• Building Maintenance:
We will continue to contract with Tarrant County for janitorial support
services for the Colleyville Justice Center, the Colleyville Public Library
and the Colleyville City Hall and Senior Center.
• Public Safety
Continued participation with the Metroport Teen Court is funded jointly
with the cities of Colleyville and Southlake. Funding is also provided to
meet the contractual obligations of the Bedford Response Area.
• Regional Transportation:
The expense plan continues funding with the Trinity Railway Express
(TRE) for residents' participation with the regional mass transit authority.
• GCISD:
We will continue to focus work efforts with the District for tax collection
services and use of recreational facilities to maximize our operating
budget.
• Economic Development:
Continuation in partnering with the North Central Texas Council of
Governments (NCTCOG) hosting a website offering property information
in support of our economic development efforts. City infrastructure
information, mappings and property information
Contracting services for GIS related mapping
photography with the NCTCOG for public
development will be continued.
is provided on the site.
information for aerial
works and economic
In developing the proposed budget, significant focus went towards it representing
a series of balances constructed between revenues and expenditures and
between prioritized operational needs and long-term community investment
strategies. We strived to develop the document as a means to review past
accomplishments, identify future needs, set objectives for the coming year, and
define the purposes and resources to achieve those objectives. In meeting these
various purposes in preparing a budget, both the community and the organization
are able then to use the document as a management guide, planning document
and a financial report.
Revenues
The development of the proposed budget started with an evaluation of available
revenues. A few points in assessing revenue opportunities and challenges were:
Slight sales tax growth of 2%
v Decrease in investment earnings rate from 4.5% to 3%
~ Anticipating 180 housing starts in for 2009 compared to 234
budgeted for the current year providing an decrease of $86,667
building permits revenues
18
Property Tax
The major budgetary issue in preparing a budget each year is the setting of the
property tax rate. Once the roll is received in late July, the tax rate is determined
based on both the debt rate needed to pay for the City's bonded indebtedness
and funds needed for maintenance and operation funding in the General Fund.
Focusing attention for home ownership of citizens aged 65 and over and disabled
residents, in 2003 the Council increased the Over 65 Property Tax Exemption to
$65,000 and approved the Senior Property Tax Freeze in 2004. The loss in
property tax revenue from the Senior Tax Freeze for the upcoming year is
projected to be $127,404. Currently, 12.3% of all residential accounts property
tax accounts are frozen.
The main source of income for the City is property taxes, which account for 52%
of our total revenue. The Tarrant Appraisal District has rendered Colleyville's
property valuations for 2008 at $3,612,568,857, which includes the TIF District
valuation of $246,581,344. This is 18.5% higher overall than last year's valuation
and 225% from base year 1999.
As submitted, the proposed budget provides for a property tax rate of $0.3559
per $100 value to support a property tax levy of $11,979,550 excluding the TIF
property. The tax rate is comprised of Operation and Maintenance of $.288595
and an Interest and Sinking rate of $.067305. The latter component provides
funding for retirement of the annual debt obligations. Reviewing the peer cities,
the property tax rate has Colleyville currently ranked lowest which we do not
anticipate changing with the adoption of the proposed budget.
The proposed property tax rate will adjust the typical homeowner's tax bill by
4.2% compared to this year's tax billing. The average homeowner will see a
property tax payment adjustment of $56.67 to support City services, which
equates to $0.15 per day. The tax rate is unchanged from FY 2008 and the
primary driver of the increase in average property values was higher permit
values for new residential construction.
Average Property
Budget Residential Tax Property Tax
Year Pro ert Value Rate Pa ment
2008 $375,211 $0.3559 $1,335.37
2009 $391,133 $0.3559 $1,392.04
Sales Tax
The second major financial consideration that guides the development of the
budget is the growth of sales tax revenues. The City collects a total of 2% sales
19
tax: 1 % for General Fund and the remaining 1 % allocated for two '/z cent special
purpose districts. Due to current economic conditions, a 2% growth in revenue is
projected.
Expenditures
The following illustration shows where the City will spend the tax dollar for the
upcoming fiscal year. For example, public safety expenses and programs
represent 44% of the total available expenses for the upcoming year.
Fire $ 0.21 s- ~'
Community Services $ 0.16 • - -~
General Management $ 0.13
Public Works ~
Engineering /Bldg. Insp. $ 0.06
Finance /Court $ 0.04 ~•~
Community / Eco Dvlp $ 0.03 s
Pay for Performance $ 0.02
The Utility Fund is a proprietary fund structured and operated as a stand-alone
business or enterprise. For budgeting purposes, the fund segregates the
operating expenses and debt service in an accounting fashion similar to the
General Fund. In accordance with Generally Accepted Accounting Principles
(GAAP), this fund uses a full accrual basis of accounting that combines the
accounting of long-term assets and liabilities with operating expenses and
revenues. As a stand-alone Enterprise Fund, the Utility Fund pays its share of
overhead costs as a reimbursement to the General Fund. The fund also makes
a franchise fee payment to the General Fund.
Revenues
Combined Utility Fund revenues total $10,359,427. Water sales account for 71
of this amount and sewer revenues account for 21%. Interest, tap fees and
20
runc,e ~ u.c3
miscellaneous revenues make up the remainder. As noted earlier, if Trinity River
Authority (TRA) increases its rates in December 2008, a pass through rate
increased would be needed. The current rates are built upon the city paying TRA
$1.80 per 1,000 gallons for water and $1.10 for wastewater.
Meeting bond covenant requirements, the existing rate structure provides for a
1.5 times coverage factor. An additional rate increase of $0.14 (water) and $0.06
(sewer) per 1,000 gallon usage has been scheduled since 2000 to be
implemented for the remaining share of debt issuance for the utility relocation
costs for State Highway 26 (estimated construction in 2010). Capital
programming for the fund directed by the Council in FY2005 provides for the
maintenance of a 90-day working capital reserve.
Expenditures
Utility Fund expenditures total $9,948,581 for the proposed budget. The largest
component, 53% of the fund, covers the contractual obligation for water and
wastewater to the Trinity River Authority. As part of the program to repair and
rehabilitate the utility system, the budget continues funding the annual meter
replacement program at a cost of $30,000. The expenditure decrease in the
budget from FY 2008 stems from various major capital purchases such as a
backhoe, truck mounted vacuum excavator, and water well removal not being
repeated in FY 2009.
The following illustrates the distribution of expenses for the Utility Fund.
Transfers ~~~7
Billing ~ 5%
Administration ~~ ~ _ Z%
Pay for Performance
1%
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~~~~
Debt Service
The City budgets for debt service in two separate Funds -utility and tax
supported debt service. The Utility Fund's times coverage ratio of 1.20 is
effectively met with a projected 1.50 ratio with the current rate structure.
The City's bond ratings are further evidence of Colleyville's financial strength. In
2002, the City received an upgrade in its General Obligation bond rating from
Standard and Poor's from "AA" to "AA+". Avery strong tax base growth coupled
with a low tax rate, strong financial performance and substantial cash balances
are the primary reasons for the bond rating.
The Waterworks and Sewer System revenue bonds and the Drainage System
revenue bonds also received a rating upgrade in 2003 and 2007, respectively.
Standard and Poor's upgraded the water and sewer utility revenue bonds from
"A" to "AA-" and the drainage utility revenue bonds from "AA-" to "AA". Reasons
for the upgrades include strong financial operations, growth in service area,
adequate water and sewer treatment capacity to meet future demands, and
moderate debt ratio with manageable future borrowing plans. These credit
ratings for outstanding debt means the City's bonds are considered to be of
superior investment quality, meaning lower interest payments. With a population
of only 22,500, Colleyville is in a peer of only five other Texas cities (average
population of 200,000) with this magnitude of bond rating.
The Colleyville Economic Development Corporation's rating by Standard and
Poor's on its outstanding debt was increased from "A-" to "A" two years ago. The
increase in the rating was based upon a strong debt service reserve and
improved maximum annual debt service coverage due to greater sales tax
revenue.
As part of the work plan for this year, staff will finalize various planning for the
issuance of long-term debt related for improvements for SH26. The State
currently projects the bidding of construction for highway improvements for the
2009 summer. Local funding will include $5 million for utility relocation and $5
million for construction assistance. It is anticipated that there will be sufficient
cash balance in the TIF fund that a debt sale will not be needed or a tax
anticipation note of short duration will be issued.
In 1993, the Council adopted a monthly fee to assess against residential and
commercial utility billing accounts for stormwater management. The Stormwater
Drainage Utility Fund keeps up with the increased operation and maintenance of
22
the City's drainage system and addresses federally mandated requirements for
stormwater systems.
This fund is designated to help the Public Works Department maintain streets,
sewers and drainage ditches to manage runoff from commercial and residential
development. A Drainage Department was previously established to account for
related personnel and operating costs.
The Fund receives $859,728 annually from the collection of the monthly fee.
Annual debt payments for the outstanding bonds comprise $260,420. The
remaining funds of $558,941 are allocated for six staff positions and
miscellaneous projects. The drainage bonds require a coverage ratio of 1.25
times annual debt service, approximately $325,525 annually. The decrease in
expenses for FY2009 relates to the FY2008 capital expenditures for advanced
flood warning system and backhoe not being repeated in the proposed budget.
SPECIAL DISTRICTS
The Council continues to be innovative in evaluating financing options for various
City programs. Programs implemented, to date, include:
• Colleyville Tax Increment Financing District:
The Tax Increment Reinvestment Zone (TIRZ) District was created in 1998.
The primary goal of the District is to encourage quality commercial
development in the City. The District boundaries predominately occupy
property located along State Highway 26, comprising 633 acres of land area.
The base value for the District was $75,821,735 in 1998. Incremental values
subsequent to January 1998 are taxed at the City's adopted property tax rate.
However, the ad valorem revenues are utilized within the District rather than
being allocated to the City's overall budget. Overlapping taxing entities,
including Tarrant County, Tarrant County College District, Tarrant County
Hospital District and the Colleyville Independent School District participate at
varying levels in the District by assigning their ad valorem tax dollars.
The incremental value for Fiscal Year 2009 (tax year 2008) is $246,581,344,
an increase of $38,433,452 over the valuation for Fiscal Year 2008 (tax year
2007). In 1998, initial planning projections stated that the anticipated
incremental property valuation for the District would be $139,631,200 in Fiscal
Year 2009. The actual FY 2009 incremental value is a 76.6% increase over
the original 1998 projection for FY2009.
The debt service payment for the coming year is $738,665 for bonds issued
for District projects. Additionally, expenditures are anticipated for payment to
23
the Villages at Colleyville and The Town Center at Colleyville for developer
infrastructure as a result of Board and Council incentified approved projects.
• Colleyville Crime Control and Prevention District:
The primary goal of the District is to fund public safety facilities. The District
was created by voter approval in 1999, with oversight of funds assigned to the
Board of Directors composed of the Council. State law provides that a
District's life is limited to five years, unless voters continue the District by
approval of a referendum. In September 2003, Colleyville voters approved
continuation of the District for an additional 20 years.
Expected revenue from the special purpose sales tax, use of funds generated
from prior years coverage ratio and related interest income for the proposed
budget is $1,404,529. The budget provides funding for the annual debt for
the Colleyville Justice Center, compensation for police staffing, acquisition of
vehicles and various minor capital with total expenditures of $1,203,441.
• Colleyville Economic Development Corporation:
Authority for the Corporation is provided by State statute as a 4B Corporation.
The 0.5% sales and use tax approved by the voters in August 1996 has been
an important resource in our capital improvement program for community
related facilities. Expected revenue from the special purpose sales tax, use
of funds generated from prior years coverage ratio and related interest
income for the proposed budget is $1,594,402. The CEDC Board will meet in
August to approve the proposed budget. Funding provided by this special
sales tax historically has been allocated to community development initiatives
(i.e. parks, libraries, etc.). Consistent with state law, some monies will likely
be allocated by the Board of Directors for economic development efforts for
festival and marketing efforts.
Our local economy has remained robust for the last several years. During this
period, the Council has exhibited prudent fiscal foresight and overall restraint in
the face of compelling yet competing demands for limited resources. Because of
the current tax structure and the components of costs in city budgets, facing
long-term fiscal challenges is a reality for most cities in Texas.
Property tax revenues could be adversely affected in future years if state
legislative efforts are successful in decreasing the current 10% cap on residential
appraisal growth. Growth caps of 3% and 5% for local government property
appraisals have been discussed. On a percent of growth basis, expenditures are
simply rising faster than revenues. This is because the major components of
costs in our budget are labor, construction and energy, which are the
components with the greatest inflationary pressures. As the Legislature
continues to threaten voter approved limitations on mill rates and tax revenue
24
growth, abilities by the Council to keep pace with inflation will become more
paramount. The most immediate means to adjust for this is through continued
economic development efforts.
A benefit in a city reaching complete build out is the efficiency in collecting the
maximization of revenues. For a city like Colleyville, this brings about some
unique challenges. Colleyville is landlocked and is almost entirely developed.
This means it has very few opportunities for true growth. This obligates the City
to maximize the economic opportunities within its very limited available
commercial land and zoning. The City is primarily zoned and developed as
residential with only a very small percentage of the land zoned for commercial
activity. Prudent and judicious consideration must be made regarding its future
use. It will be incumbent of us all to guardedly review all proposals for
conversion of this limited commercial space to non-commercial uses or less
productive commercial use.
To effectively and efficiently meet the needs of our citizens, innovation and
continual improvements by the organization are the norm. Colleyville's ability to
provide excellent public service for our citizens is due to the dedication, skills and
talents of not just our elected officials and volunteer board members, but as
much by our excellent employees. Employee's devotion and commitment to this
community are shown each and every day. Compensation study after study
reveals that Colleyville ranks lowest of area cities in salary. Yet at the same
time, we have a citizenry that has high demands and expectations. It is critically
important the Council stay the course in funding our Workforce Development and
Sustainability Program over the next few years. While there continues to be
competing challenges, continuing to grow salaries to 110% of the market (for
employees with five plus years) is a must. As reviewed previously, we can meet
this goal by continuing the pay for performance with an average adjustment of
6%.
The development of the FY2009 budget was a challenge considering the
economic conditions and service needs exceeding available resources. The
primary focus rests in meeting the challenges of the annual workplan, funding
adequately for fuel and utility cost increases, while continuing to aggressively
address the compensation program.
The City has been consistently recognized throughout the years for its judicious
management of financial resources to support the wide array of services and
programs provided. With a dedicated workforce and a steady and diverse
revenue base, the City of Colleyville, continues to be in an enviable position of
delivering municipal programs and services that our residents can be proud of
and that make Colleyville a desirable location for residents, businesses and
visitors.
25
As always, staff will continue to be diligent in its review of City finances in order
to assist the Council in making decisions that will ensure the fiscal viability of the
government. Additionally, staff will continue to evaluate and improve business
practices in an effort to find efficiencies while also looking at regional synergy
and collaborations to reduce ongoing costs.
The proposed budget is presented for your consideration with the commitment
and confidence it effectively funds the varying needs of the community. We look
forward to working with you on achieving all the goals set forth in the proposed
budget.
This document provides a strong financial plan while ensuring a superior level of
municipal services to our citizens. We feel confident the projections and
estimates are conservative, yet reasonable and accurately reflect anticipated
revenues and municipal needs.
Over the past several years, through the vision and leadership of the Council,
dedication of each of our employees and our partners throughout the community,
Colleyville has truly evolved into a City rich in opportunities and community
resources. We are surrounded by phenomenal residential and commercial
development, and environmental programs to clean our air. Furthermore, the
City has resources to continue protection of our neighborhoods; continued
expansion of open-space and recreation opportunities; a strengthened police
force with new equipment and an additional patrol officer keeping our streets
safe; and an over $1,000,000 level of residential street and sidewalk repair work.
These new assets will begin to pay dividends through increased property and
sales tax revenue to fund essential services, cleaner and safer streets on which
residents and businesses can thrive and economic opportunities to provide
resources and quality of life for our growing workforce.
Underlying all of this success is a unifying commitment across the organization to
exercise fiscal discipline, deliver services with maximum efficiency and provide
improved results to the entire community. We will undoubtedly be continually
challenged to maintain a structurally balanced budget once it is achieved.
However, as we grow our base of resources, and continue to align our
organization around core services with continued fiscal prudence, we will be able
to better ourselves as a community for years to come.
Preparing the proposed budget was a tremendous undertaking. It is important to
acknowledge the efforts of the dedicated staff that worked resolutely to formulate
fiscally responsible proposals. Together, the City will continue to plan prudently
by following the strong financial management principles espoused by the
Council, and implement sound long-term fiscal solutions that will carry the City
into the future. While many of the changes included in this service plan were
26
difficult decisions, they will help assure the long-term financial viability of the City
and will help protect our core services and infrastructure.
In summary we pledge our time and talents to achieve continued excellence for
the citizens we serve.
27
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FY 2009 REVENUE ESTIMATE
FY 06 FY 07 FY 08 FY 08 FY 09
ACTUAL ACTUAL BUDGET PROJECTED PROPOSED
GENERAL FUND
AD VALOREM TAXES
5101-CURRENT TAXES 7,474,860 8,040,020 8,860,357 8,835,668 9,616,931
5102-DELINQUENT TAXES 53,892 48,228 50,000 55,000 55,000
5103-PENALTY & INTEREST 57,690 62,232 55,000 55,000 55,000
TOTAL AD VALOREM TAXES $7,586,442 $8,150,480 $8,965,357 $8,945,668 $9,726,931
FRANCHISE TAXES
5201-TXU ELECTRIC 943,812 933,754 910,000 869,180 887,190
5202-TRI-COUNTY ELECTRIC 85,963 102,109 104,000 110,560 119,000
5203-ATMOS GAS 334,347 279,061 280,000 338,969 340,000
5204-SOUTHWESTERN BELL 112,075 120,119 114,000 126,400 126,100
5205-VERIZON/OTHERS 53,150 50,883 59,500 51,000 51,250
5206-GARBAGE/RECYCLING 103, 933 116,010 115,000 129, 000 129,100
5207-CABLE TV 157,263 177,439 165,000 187,368 192,900
TOTAL FRANCHISE TAXES $1,790,543 $1,779,375 $1,747,500 $1,812,477 $1,845,540
SALES TAX
5301-1% SALES TAX 2,267,586 2,420,387 2,452,394 2,511,152 2,561,375
5302-MIXED BEVERAGE TAX 76,005 89,132 100,000 82,532 87,000
TOTAL SALES TAX $2,343,591 $2,509,519 $2,552,394 $2,593,684 $2,648,375
LICENSES & PERMITS
5411-BUILDING 1,278,525 764,938 917,929 872,033 864,473
5412-PLUMBING 126,203 83,668 124,994 87,500 88,987
5413-MECHANICAL 71,412 58,443 57,108 59,230 63,376
5414-ELECTRICAL 115,891 75,387 97,703 97,258 98,911
5416-CITY LICENSE 57,137 64,999 56,802 57,273 58,247
5417-BUILDING PLAN REVIEW FEE 247,533 161,224 167,332 160,051 162,772
5418-NEW BUSINESS 1,551 2,726 3,079 3,019 3,079
5419-ANIMAL 1,603 1,488 2,000 1,335 1,400
5420-SIGN PERMITS 8,085 7,945 7,015 5,932 6,050
5421-FENCE PERMITS 7,475 7,200 7,359 7,215 7,359
5423-FIRE PERMIT FEES 15,850 16,200 15,000 15,000 15,000
TOTAL LICENSES & PERMITS $1,931,265 $1,244,218 $1,456,321 $1,365,846 $1,369,654
FINES
5611-FINES 729,740 826,443 725,000 875,000 780,000
5612-FINES-ALARMS 31,775 47,000 38,000 44,000 45,000
5630-LIBRARY FINES 23,823 29,063 26,100 26,626 27,024
TOTAL FINES $785,338 $902,506 $789,100 $945,626 $852,024
FY 2009 REVENUE ESTIMATE
GENERAL FUND
CHARGES FOR SERVICES
FY O6 FY 07 FY 08 FY 08 FY 09
ACTUAL ACTUAL BUDGET PROJECTED PROPOSED
5511-PLANNING AND ZONING 12,520 18,673 12,500 12,942 13,201
5512-PLAT FEE 28,741 25,668 21,000 20,625 21,038
5514-BOARD OF ADJUSTMENT 1,910 3,547 2,000 2,000 2,040
5711-SALE OF MATERIAL 2,650 3,547 2,500 2,500 3,020
5712-WEED MOWING 1,880 8,091 6,000 9,250 10,000
5718-ANIMAL IMPOUNDMENT FEE 4,605 5,263 3,200 3,200 3,250
5721-AMBULANCE 221,461 267,106 242,000 244,882 250,000
5722-RECREATION PROGRAM 143,635 129,876 148,524 150,000 168,130
5811-ENGINEERING & INSPECTION 107,469 142,671 80,000 164,706 100,000
5812-CHGS & REIMBURSEMENTS 3,511 9,611 2,000 3,825 2,000
5845-LOT DRAINAGE INSP FEE 36,500 20,125 31,225 25,500 25,000
5855-FIELD USE CHARGE 16,417 17,600 16,450 18,720 17,700
5873-COLLEYVILLE CENTER FEES 242,166 223,040 214,000 220,000 230,000
5874-NON-RESIDENT FEE 22,505 24,445 24,500 24,500 20,050
5875-LIBRARY BLGD RENTAL 60 0 75 0 0
TOTAL CHARGES FOR SERVICE $846,030 $899,263 $805,974 $902,650 $865,429
INTERGOVERNMENTAL REVENUE
5828-DARE OFFICER REIMB 77,566 81,444 85,516 85,516 89,792
TOTAL INTERGOVERNMENTAL REVENUE $77,566 $81,444 $85,516 $85,516 $89,792
MISCELLANEOUS REVENUE
5714-SALE OF SURPLUS PROPERTY
5716-INTEREST INCOME
5719-MISCELLANEOUS
5832-ANTENNA LEASE
5866-CELEBRATE CV CONT
5790-USE OF AVAILABLE CASH
TOTAL MISCELLANEOUS REVENUE
TRANSFERS IN
5872-TRANSFER FROM UTILITY FD
TOTAL TRANSFERS IN
22,903 0 17,000 0 17,000
455,240 547,029 382,500 355,000 255,000
52,628 74,954 55,000 84,000 55,000
64,692 74,303 63,475 65,000 64,000
3,950 0 0 0 0
0 0 180,290 0 153,523
$599,413 $696,286 $698,265 $504,000 $544,523
532,357 664,085 716,934 661,936 756,787
$532,357 $664,085 $716,934 $661,936 $756,787
TOTAL GENERAL FUND REVENUES $16,492,545 $16,927,176 $17,817,361 $17,817,403 $18,699,054
FY 2009 REVENUE ESTIMATE
UTILITY FUND
OPERATING REVENUE
5817-WATER SALES
5818-SEWER SALES
5821-SEWER INSTALLATION
5822-WATER INSTALLATION
5827-ENGINEERING & DEV
5829-SEWER TIE-ON CHARGES
5833-PENALTIES
5839-MISCELLANEOUS REVENUE
TOTAL OPERATING REVENUE
NON-OPERATING REVENUE
5716-INTEREST INCOME
5790-USE OF AVAILABLE CASH
TOTAL NON-OPERATING REVENUE
TOTAL INCOME
FY 06 FY 07 FY 08 FY O8 FY 09
ACTUAL ACTUAL BUDGET PROJECTED PROPOSED
9,153,333 6,141,512 7,232,910 6,979,367 7,341,404
1,914,756 2,132,689 2,188,056 2,340,850 2,264,638
48,700 21,400 22,900 22,900 22,900
76,840 41,530 48,000 48,000 48,000
55,018 78,063 35,000 68,468 35,000
12,339 20,908 5,000 5,000 5,000
175,263 155,303 158,342 158, 342 168,106
14,693 30,603 13,000 14,500 15,000
$11,450,942 $8,622,008 $9,703,208 $9,637,427 $9,900,047
609,072 718,551 245,000 385,000 350,000
0 0 337,000 337,000 100,000
$609,072 $718,551 $582,000 $722,000 $450,000
$12,060,014 $9,340,559 $10,285,208 $10,359,427 $10,350,047
FY 2009 REVENUE ESTIMATE
DRAINAGE UTILITY FUND
OPERATING REVENUE
5942-DRAINAGE FEES
5833-PENALTIES
TOTAL OPERATING REVENUE
NON-OPERATING REVENUE
5825-INTEREST INCOME
5790-USE OF AVAILABLE CASH
TOTAL NON-OPERATING REVENUE
TOTAL INCOME
FY 06 FY 07 FY 08 FY 08 FY 09
ACTUAL ACTUAL BUDGET PROJECTED PROPOSED
806,201 828,780 846,036 842,149 859,728
12,048 13,193 14,806 14,806 15, 045
$818,249 $841,973 $860,842 $856,955 $874,773
39,940 44,896 31,500 24,935 31,500
0 0 377,883 377,883 0
$39,940 $44,896 $409,383 $402,818 $31,500
$858,189 $886,869 $1,270,225 $1,259,773 $906,273
DEPARTMENT
REQUEST REQUESTED
AMOUNT
FUNDED
PERSONNEL
Building Services Building Maintenance Tech I $41,068 Not Funded
Colleyville Center Building Attendant $39,468 Not Funded
Fire Firefighter/Paramedic $66,592 Not Funded
Fire Firefighter/Paramedic $66,592 Not Funded
Fire Firefighter/Paramedic $66,592 Not Funded
Fire Upgrade Firefighter to Driver - 9 positions $45,000 Not Funded
Library Part Time Circ/Tech Assistant- 8 Additional Hours $8,181 Not Funded
Library Part Time Circ/Tech Assistant- 8 Addtional Hours $8,181 Not Funded
Police Administrative Clerk position $33,144 Not Funded
Street Equipment Operator $40,288 Not Funded
PROGRAMS OR ENHANCEMENTS SUBTOTAL $415,106
Information Services Increase for Internet speed for Internet based software $22,368 Yes -General and Court Technology
Information Services Barracuda filters (spam spyware) $9,500 Possible Pvo9 savings
Information Services Office 2003 to Office 2007 upgrade $12,000 Yes - FY09
Police Uniform Cleaning Service $7,800 Not Funded
Human Resources MuRF Pre-employment &Talent 360 Surveys $5,000 Not Funded
Human Resources Laserfiche Autofile $5,360 ves -Drainage Fund Fv08
EQUIPMENTICAPITAL SUBTOTAL $62,028
Building Inspection Handheld PDA computers/phones printers $22,008 ves -Fvos
Building Inspection Paperless plan review software $138,000 Not Funded
Engineering Wide Format Scanner $12,000 ves -Drainage Fund Fvoa
Fire Replacement of AIC System at Station 3 $22,000 Possible FY09 Savings
Fire Radio replacement program $18,000 Yes- Available Cash
Information Services Engineering Computers $5,000 Possible Fvo9 Savings
Information Services Laptop Replacement $5,000 Possible FYOS Savings
Information Services New a-mail server $7,600 ves - FYOs
Information Services Storage Area Network Server $15,500 ves -Fvos
Information Services GlSserver $9,500 Ves-FY09
Parks New playground equipment for Kidsville area $400,000 Not Funded
Parks New roof for L.D. Lockett house $6,000 Possibly through Insurance Coverage
Parks Replace chain link fence at Pleasant Run Soccer complex $26,000 Review partnership possible with Soccer
Parks Solar powered Compactor Litter containers $39,000 Not Funded
Parks Toro Grounds Sweeper $25,100 Possible FV09 Savings
Parks Rainwater Harvesting System for the Parks Admin Office $15,000 Not Funded
Parks Rainwater Harvesting System for the LD Lockett House $15,000 Not Funded
Parks John Deere Mower $15,000 Possible Fvos Savings
Parks Parking Lot Striping $6,000 Possible FY09 Savings
Parks Kimzey Park Tree Planting Protect $10,000 Possible Tree Preservation
Parks City Park Entry Planting Bed Renovations $35,500 Not Funded
Parks Park Signage $150,000 Not Funded
Parks Cold Storage Structure for Park Maintenance Center $12,500 Not Funded
Parks Signage/Landscaping for Cottonbelt Trail $350,000 Not Funded
Recreation Senior Center roof replacement $26,000 Possibly through Insurance Coverage
Recreation LD Lockett House Improvements $27,000 Not Funded
Recreation Senior Center carpet replacement $16,000 Possible FY09 Savings
SUBTOTAL $1,428,708
TOTAL $1,905,842
FY09 UTILITY FUND BAF REQUESTS
DEPARTMENT
REQUEST REQUESTED
AMOUNT
FUNDED
PERSONNEL
Utility Operations
PROGRAMS OR ENHANCEMENTS Meter Reader
SUBTOTAL $34,159
$34,159 Not Funded
EQUIPMENT/CAPITAL SUBTOTAL $0
Utility Operations
Utility Operations
Utility Operations Overland Trail Lift Station rehab
Exterior door and fire escape
Building Repairs
SUBTOTAL
$75,790
$38,226
$77,000
$191,016 Unused interest income 1996
bonds proceeds
Not Funded
Not Funded
TOTAL $225,175
FY09 DRAINAGE UTILITY FUND BAF REQUESTS
DEPARTMENT
REQUEST REQUESTED
AMOUNT
FUNDED
PERSONNEL
Drainage
PROGRAMS OR ENHANCEMENTS Equipment Operator
SUBTOTAL $40,288
$40,288 Not Funded
EQUIPMENTICAPITAL SUBTOTAL $0
Drainage Vermeer Brush Chipper
SUBTOTAL $27,369
$27,369 Yes - FY08 Available Cash
TOTAL $67,657
City of Colleyville
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
vvww.colleyville.com
File Number:
File Type: Executive Session
Status: Executive Session
Version: 1 Agenda Date: 07/31/2008
Requester: Office of the City Agenda No.: 5
Secretary
File Name: Executive Session -Legal -July 31, 2008
Attachments:
History of Legislative File
Controlling Body: City Council
Final Action:
Version: Date: Acting Body: Action Text:
1 07/31/2008 City Council
Worksession
Title
Sec. 551.074 -Personnel -Deliberate the appointment, employment and duties of the City
Manager
City of Colleyville Page 1 Printed on 7/28/2008
RESOLUTION R-08-2992
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEYVILLE,
TEXAS, ACCEPTING THE RESIGNATION OF
CITY MANAGER BILL LINDLEY
WHEREAS, City Manager William H. Lindley submitted a letter of resignation
dated July 29, 2008.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF COLLEYVILLE, TEXAS:
Sec. 1. The City Council appreciates the tenure of Bill Lindley as City
Manager.
Sec. 2. THAT the City Council hereby accepts the resignation of Bill Lindley
effective August 24, 2008.
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF AYES, NAYS AND
ABSTENTIONS ON THIS THE DAY OF 2008.
ATTEST:
Cynthia Singleton, TRMC, CMC
City Secretary
CITY OF COLLEYVILLE
David Kelly
Mayor
William H. Lindley
July 29, 2008
Honorable Mayor Kelly
Members of the City Council
City of Colleyville
100 Main Street
Colleyville, Texas 76034
Dear Mayor and City Council,
Please accept my letter of resignation as city manager. I have accepted the position of
town administrator for the Town of Highland Park, Texas. My last day of employment is
August 24, 2008.
I wish you, the citizens and employees the best. I consider it an honor to have served as
Colleyville's city manager these last seven years.
Sincerely,
_~`
Bill Lindley