HomeMy WebLinkAboutCity Council-Agenda Packets-7/15/2008.„>,.,
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City of Colleyville
Agenda
City Council
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Tuesday, July 15, 2008
CITY COUNCIL CHAMBERS
PRE COUNCIL MEETING
EXECUTIVE SESSION
5:30 P.M.
EXECUTIVE CONFERENCE ROOM
THIRD FLOOR
PC-1 Discussion of the Street Capital Improvement Plan (CIP)
PC-2 Discussion of the health insurance bid analysis and recommendation
PC-3 Presentation of the Monthly Financial Report -June 2008
PC-4 Discussion of the July 15, 2008, City Council regular agenda items
1. EXECUTIVE SESSION - In accordance with Texas Government Code Chapter
551, Subchapter D
Sec. 551.071 - Legal -Consultation with Attorney on Legal Issues
Raised by Public Hearing or Action Items on the Agenda
Sec. 551.071 - Legal - Discussion of pending litigation - Village
Monticello Partners, Ltd. v. City of Colleyville
Sec. 551.071 -Legal -Discussion of potential litigation -Barbara Turner
v. City of Colleyville
Sec. 551.071 -Legal -Discussion of pending litigation -Raul Rodriguez
v. City of Colleyville (Bill Hudgins)
Sec. 551.074 - Personnel - Deliberate the assignment, duties,
performance and evaluation of the City Manager
Sec. 551.087 - Economic Development - Discuss and deliberate
commercial and financial information received from business prospects
the City seeks to have locate, stay or expand within the City
RESUME REGULAR MEETING
7:30 P.M.
COUNCIL CHAMBERS
City of Colleyville Page 1 Printed on 7/10/2008
City Council Agenda July 15, 2008
INVOCATION: Neda Moayad, Colleyville Baha'i Community
PLEDGE OF ALLEGIANCE: City Attorney Matthew Boyle
2. EXECUTIVE SESSION: CONSIDER AND TAKE ANY ACTION(S) NECESSARY
RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - Resolution
R-08-2986
3. CORRESPONDENCE, REPORTS OF MEETINGS ATTENDED BY THE COUNCIL
AND CITY OFFICIALS AND ANNOUNCEMENTS, PROCLAMATIONS OR
PRESENTATIONS
Presentation
In recognition of employees for years of service
4. CONSENT: READING AND PUBLIC HEARING -Resolution R-08-2987
4a Approval of the minutes of the regular City Council meeting of July 1,
2008
4b Approval of the minutes of the City Council Worksession of May 3, 2008
4c Approval to donate surplus cellular telephones and equipment to the
Seniors and Law Enforcement Together (SALT) Council of Tarrant
County
5. ORDINANCE(S):
SECOND READING AND PUBLIC HEARING
5a 0-08-1687 Approval to amend Ordinance 0-04-1492 relative to fees and
reservations for the use of park athletic and recreation facilities
6. RESOLUTION(S):
READING AND PUBLIC HEARING
6a R-08-2988 Approval to suspend the August 8, 2008, effective date of Oncor Electric
Delivery Company requested rate change
6b R-08-2989 Consideration of appointment of a City Council Liaison to the Metroport
Teen Court Advisory Board
6c R-08-2990 Approval of a waiver of the requirements of Section 6.3 of the Colleyville
Code of Ordinances regarding the sale of alcoholic beverages within
300 feet of a school, Case G-08-026
City of Colleyville Page 2 Printed on 7/10/2008
City Council Agenda July 15, 2008
7. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE
AGENDA
8. REPORTS:
Senior Center Advisory Committee Minutes -May 15, 2008
9. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION
RATIFYING COUNCIL AGENDA ACTION FOR THE MEETING OF JULY 15, 2008 -
Reading and Public Hearing -Resolution R-08-2991
10. ADJOURNMENT:
I hereby certify the above a posted on the bulletin boards at City Hall on Friday, July
11, 2008 b 5:00 p. m.
nthia gteton, TRMC, CMC
City Secretary
Any matter on this agenda may, at the discretion of the governing body, be opened for public
comment and discussion.
If you plan to attend this public meeting and have a disability that requires special
accommodations, please advise the City Secretary at least 48 hours in advance at
817.503.1133, and reasonable accommodations will be made to assist you.
City of Colleyville Page 3 Printed on 7M0/2008
;:1n ..y
~ ~~~ ~ City of Colleyville City Hall
j ` 100 Main Street
Colleyville, Texas 76034
-..~~ Agenda Briefing 817.503.1000
www.colleyville.com
File Number:
Version: 1
Requester: Engineering
Department
File Type: Pre Council
Agenda Date: 07/15/2008
Agenda No.: PC-1
File Name: Discussion of the Street Capital Improvement Plan (CIP)
Status: Pre Council
Controlling Body: City Council
Final Action:
Attachments: Street Capital Improvement Financial Summary -June 2008 -Draft Tara Plantation and
Saddlebrook Additions Roadway Improvements Memorandum Dated July 8, 2008
History of Legislative File
Version: Date: Acting Body: Action Text:
07/15/2008 City Council
Title
Discussion of the Street Capital Improvement Plan (CIP)
Explanation
Staff previously prepared a draft work plan for a proposed Street Capital Improvement Plan
(CIP) for City Council consideration. The attached spreadsheet provides a scope of work
and associated funding sources for a general "pay-as-you-go" plan. The proposed plan
considers residential street improvements and several intersections throughout the
community. The spreadsheet was previously revised to show proposed roadway
improvements in Tara Plantation and Saddlebrook Additions spread out over a four year
period. In addition, other listed street and intersection projects indicate priority improvement
needs and reflect staff's determination of availability of funds and optimum design and
construction schedules during each fiscal year of the proposed plan. There would also be
$150,000 of available cash transferred at the end of the fiscal year from the difference in
that fiscal year's revenues and expenditures to fund the next fiscal year's micro-resurfacing
program.
At the June 17 and July 1, 2008, Pre Council meetings, there were discussions of issuing
certificates of obligation for the Tara Plantation and Saddlebrook projects. Per Jim Sabonis,
the City's Financial Advisor with First Southwest Company, the current estimated net
interest rate on a 20-year debt issue of $2,030,000 with AA+ bond rating would be 4.5% and
the annual debt payment would be $157,596. The issuance of debt would not have a
negative effect on the City's existing AA+ bond rating. The total cost of the issue over a
20-year period would be $3,151,922, including interest expense and costs of issuance. The
effect on the tax rate using projected Fiscal Year 2009 (FY 2009) tax values is $.0048,
however, if debt was issued in calendar year 2009, the first debt payment would not be due
until 2010. The interest earnings on $2,030,000 over 20 years are $2,417,980 at 4% and
$1,636,406 at 3%.
City of Colleyville Page 7 Printed on 7/9/2008
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MEMORANDUM
Duly s, Zoos
To: Bill Lindley
City Manager
From: Steve Chutchian Director of Public Works
Re: Tara Plantation and Saddlebrook Additions
Roadway Improvements
Staff recently submitted a revised Capital Improvement Plan to Council that provided for
disbursement of funds for roadway improvements throughout the Tara Plantation and
Saddlebrook Subdivisions over a four-year period. The total estimated cost for the
reconstruction and resurfacing of streets in both subdivisions is $2,030,000.
Subsequently, staff re-evaluated the condition of all street segments in both subdivisions in an
attempt to reduce the financial impact on the General Fund Cash Reserve in the early years of
the CIP and provide a viable alternative to issuing debt through a Certificate of Obligation. Staff
recommendations are made as follows:
Four street/cul-de-sac segments in the Tara Plantation Subdivision should be
reconstructed, consisting of full depth subgrade stabilization and a new asphalt surface,
in year one of the CIP. The cost of these improvements is estimated at $680,000.
2. Three street/cul-de-sac segments in the Saddlebrook Subdivision should be
reconstructed, consisting of full depth subgrade stabilization and a new asphalt surface,
in year two of the CIP. The cost of these improvements is estimated at $702,000.
3. Concrete curb and gutter and valley gutter replacement will be performed in conjunction
with the proposed improvements in each subdivision, as necessary.
4. Staff will perform repairs to failed sections of pavement and perform crack sealing to all
other streets in Tara Plantation Subdivision during year one of the CIP. Accordingly, the
annual micro resurfacing contract will be expanded to include an application to each of
these streets.
5. Staff will perform similar actions to streets in the Saddlebrook Subdivision in year two of
the CIP.
Reconstruction of severely deteriorated streets in each subdivision over the first two years of
the CIP will result in a revised total cost of $1,382,000. Performing micro resurfacing of the
remaining streets in each subdivision, including necessary surface preparation, over atwo-
year period, will effectively increase the service life of these streets for several years. The
increased cost associated with micro resurfacing in Tara Plantation and Saddlebrook
Subdivisions respectively, will have a very small impact on the City's annual Street
Maintenance Program. This action will also provide an opportunity for staff to annually
monitor and evaluate the condition of each street and defer the need to perform
reconstruction over the life of the Capital Improvement Plan.
. ;,, _,,,
~ ~ ~ City of Colleyville City Hall
100 Main Street
,- Colleyville, Texas 76034
~~~~~~ Agenda Briefing 817.503.1000
www.colleyville.com
File Number:
Version: 1
File Type: Pre Council
Agenda Date: 07/15/2008
Status: Pre Council
Controlling Body: City Council
Requester: Human Resources Agenda No.: PC-2 Final Action:
Department
File Name: Discussion of the health insurance bid analysis and recommendation
Attachments: Attachment A -Health Insurance Bids Received.pdf Attachment B - Alternative Bids.pdf
Attachment C - UHC Alternate Plans.pdf
History of Legislative File
Version: Date: Acting Body: Action Text:
07/15/2008 City Council
Title
Discussion of the health insurance bid analysis and recommendation
Explanation
This item provides an opportunity for City Council and staff discussion of the health
insurance bid analysis and recommendation and suggested timeline for implementation.
During the May 6, 2008, Pre Council meeting, staff projected a health insurance increase of
20%, or $294,980.00. Staff discussed with City Council the option to pre-negotiate with
United Healthcare (UHC), the City's current health insurance provider. Due to rising health
care costs and on-going large claims, UHC declined to consider negotiation prior to the bid
process.
On May 15, 2008, staff received the health insurance renewal which reflected a 19.4% rate
increase from UHC. In consideration of the proposed increase submitted by the provider,
staff bid the health insurance for more competitive pricing and review of various options
including a health reimbursement arrangement.
The City advertised and requested bids from nine companies (Attachment "A"). The bid
opening took place June 12, 2008. Five companies declined to participate due to an
inability to respond with a competitive rate. The Employee Benefits Committee, consisting
of Fire Lieutenant Kenny Phillips, Recreation Supervisor Luke DeFilippis, Utility
Superintendent Ken Tywater, Police Officer Chuck Tinsman, Project Inspector Keith Dovers,
Utility Billing Supervisor Theresa Fox and Colleyville Center Office Assistant Marilyn Gilbert,
met with Dee Beasley-Hayden, Brinson Benefits Consultant, to review proposals. The
committee eliminated all four proposals. Blue Cross Blue Shield (BCBS) was not
considered due to anon-competitive rate, while Cigna and Humana proposed plan designs
that were not comparable or priced competitively (Attachment "B"). The Texas Municipal
City of Colleyville Page 1 Printed on 7/10/2008
Agenda Briefing Continued
League Intergovernmental Employee Benefits Pool (TML) offered a competitive rate, but the
plan design was not competitive and included a lower lifetime maximum, elimination of
office copays, reduced out-of-network coinsurance, and increased emergency room costs.
In reviewing the proposals, the committee and Brinson Benefits, compared current benefits,
service levels, doctor networks, pharmacy and emergency coverage and proposed
premiums. With the elimination of all four proposals, staff and the committee began
negotiations with UHC for more cost effective alternatives (Attachment "C").
Four plan designs were reviewed and are outlined in the chart below. Column 3a is a
similar plan design to the current plan but moves to the new Certificate of Coverage (COC),
which increases the prescription drug card and changes the lifetime maximum to five
million. This alternate plan is a 13.49% increase for employees. The second plan reviewed
was column 4. This plan also moves to the new COC; includes a $750.00 individual
deductible, an office visit copay split of $15.00 for a family physician and $25.00 for a
specialist, an increased out-of-pocket maximum and prescription drug card; and reduces the
lifetime maximum to five million. This plan increases employee premiums by 8.56%. The
third and fourth alternate plans are high deductible health reimbursement arrangements
(HRA), as seen in columns 13a and 14. In comparing these plans, column 14 reduces
premiums by 1.01% and caps the out-of-pocket maximum at $1,500.00.
3a 4 13a 14
Change to Current Premium 13.49% 8.56% 3.76% -1.01
In-network coinsurance after deductible met 90% 90% 90% 100%
Individual deductible $250 $750 $1,500 $1,500
Family deductible $500 $1,500 $2,000 $3,000
Office visit copay $15 $15 $15 $15
Specialist visit copay $15 $25 $20 $20
Emergency Room copay $100 $100 $100 $200
Urgent Care copay $50 $50 $50 $75
Individual out-of-pocket maximum $2,250 $2,750 $3,000 $1,500
Family out-of-pocket maximum $4,500 $5,500 $6,000 $3,000
Tier 1 drug copay $10 $10 $10 $10
Tier 2 drug copay $30 $30 $30 $30
Tier 3 drug copay $60 $60 $60 $60
The employee premium cost for family coverage decreases by $2.19 per month, or $26.28
per year. The cost to the City would be a 9.89% increase due to establishing the HRA. The
HRA is a deductible sharing account between the City and employees. Should the
employee need to meet the individual deductible (ex: through hospitalization); the employee
would pay the first $250.00 and be reimbursed from the City for the remaining $1,250.00.
Employees with family coverage would pay the first $500.00 and be reimbursed from the
City for the remaining $2,500.00. The City is responsible for the risk associated with the
shared deductible.
The additional 9.89% includes the annual employer funding of the premiums
($1,577,446.00), third party administrative costs ($11,180.00), and funding the HRA
reimbursement at 45% ($162,563.00) for a total annual funding of $1,751,189.00. This is a
City of Colleyville Page 2 Printed on 7/10/2008
Agenda Briefing Continued
decreased cost of $103,699.00 over the renewal of the current plan. Over the last 12
months, only 19% of plan members have met the full deductible and only 2% of plan
members have met the out-of-pocket maximum. If the City determined to fund the HRA at
65% ($234,813.00), the total annual funding increases by 14.43% to $1,823,438.00, which
is $31,449.00 less than the renewal of the current plan. The HRA funding at 45% has been
reviewed by the Finance Director.
Another component staff considered was the emotional investment of employees in the
health insurance plan. As the City continues to face increasing health care costs, the
Employee Benefits Committee has joined with the Employee Wellness Committee to
determine if the wellness program could be utilized to bring awareness to and management
of rising health care costs. Both employee committees are reviewing options to tie the
wellness program to the HRA.
The current market is moving more cities to offer consumer driven health plans or consumer
cost sharing of deductibles and copays. Currently, Grapevine and North Richland Hills offer
employees an HRA as one plan design. Colleyville will remain competitive in the
marketplace with these plan adjustments. After reviewing these plans, the committee
recommends plan design 14. Staff is working on finalizing the third party administrator and
will bring final recommendations to Council on August 5, 2008.
City of Colleyville Page 3 Printed on 7H0/2008
Attachment "A"
HEALTH INSURANCE BIDS RECEIVED
Medical Plans Response
Aetna Declined
Blue Cross and Blue Shield Received
Cigna Received
*Great West Life & Annuity Declined
Guardian Declined
Humana Received
Principal Declined
**TML Received
Unicare Declined
***United Healthcare Received
Self-funded Vendor
** Texas Municipal League Intergovernmental Employee Benefits Pool
**" Incumbent
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1-_ v ' .~ City of Colleyville 100 M in Street
'~ Colleyville, Texas 76034
°~~~~~ Agenda Briefing 817.503.1000
www.colleyville.com
File Number:
File Type: Pre Council
Status: Pre Council
Version: 1
Agenda Date: 07/15/2008
Controlling Body: City Council
Requester: Finance Department Agenda No.: PC-3 Final Action:
File Name: Presentation of the Monthly Financial Report -June 2008
Attachments: June 2008 Monthly Financial Report.pdf
History of Legislative File
Version: Date: Acting Body: Action Text:
1 07/15/2008 City Council
Title
Presentation of the Monthly Financial Report -June 2008
Explanation
The percentage of current year taxes collected is slightly behind that of June 2007 and is
over 98% of the tax roll. Sales tax revenue received in June was up $10,330 which is
6.85% over the amount received in June 2007. Twenty residential building permits were
issued in June, as compared to nine issued in June 2007. Municipal Court revenues
continue to be up as compared to Fiscal Year 2007. The average amount expended by the
departments at the end of June 2008 is 65.2%.
Utility Fund
Water usage increased as compared to the amount sold through June 2007. The average
amount expended by the Utility Fund at the end of June 2008 is 69.3%.
City of Colleyville Page 1 Printed on 7/9/2008
MONTHLY FINANCIAL REPORT -JUNE 2008
GENERAL FUND
FY 2008
REVENUE SOURCE BUDGET
Current Taxes $8,860,357
Delinquent Taxes 50,000
Penalty & Interest 55,000
TOTAL AD VALOREM TAXES $8,965,357
TXU Electric
Tri-County Electric
TXU Gas
Southwestern Bell
Verizon/Others
Refuse/Recycling
Cable TV
TOTAL FRANCHISE TAXES
Sales Tax
Mixed Beverage Tax
TOTAL SALES TAX
Building
Plumbing
Mechanical
Electrical
City License
Building Plan Review Fee
New Business
Animal
Sign Permit
Fence Permit
Fire Permits
TOTAL LICENSES & PERMITS
Fines
Alarms Permit Fees
Library Fines
$910,000
104,000
280,000
114,000
59,500
115,000
165,000 ~~
$1,747,500 'i
$2,452,394
100,000
$2, 552,394
$917,929
124,994
57,108
97,703
56,802
167,332
3, 079
2,000
7,015
7,359
15,000
$1,456,321
$725,000
38,000
26,100
RECEIVED
AS OF
6/30/2008
$8,786,946
51,238
51,971
$8,890,155
$869,180
110, 560
338, 969
94,961
41,342
99,604
144, 375
$1,698,991 ~
$1,377,714
61,003
$1,438,717
$573, 864
63, 882
43, 783
55,308
55,371
111,868
1, 558
865
6,445
4,630
8,900
$926,474
$736,743
42,225
20,268
TOTAL FINES $789,100 ~ $799,236
PROJECTED
AS OF
6/30/2008
$8,705,301
45, 000
46, 000
$8,796,301
$910,000
104, 000
280,000
85, 500
44,625
81,458
123,750
$1, 629, 333
$1,328,713
75,000
$1,403,713
$688,447
93,746
42,831
73,277
42,602
125,499
2,309
1, 500
5,261
5, 519
11,250
$1,092,241
$543,750
35,000
19, 575
$598,325
RECEIVED
AS OF
6/30/2007
$7,934,205
43,976
42,498
$8,020,679
$933, 754
102,109
279,061
89, 356
33,488
80,252
132, 367
$1,650,387
$1,311,372
66,620
$1,377,992
$542,189
61,655
43,754
52,238
51,662
124,866
2,162
1, 302
6, 390
5, 350
12, 800
$904,368
$576,408
38,775
20,414
$635,.597
PERCENT
CHANGE
10.75%
16.51
22.29%
10.84%
-6.92%
8.28%
21.47%
6.27%
23.45%
24.11%
9.07%
2! 95°l0
5.06%
-8.43%
4.41%
5.84%
3.61
0.07%
5.88%
7.18%
-10.41
-27.94%
-33.56%
0.86%
-13.46%
-30.47%
2.44%
27.82%
8.90%
-0.72%
25.75%
MONTHLY FINANCIAL REPORT -JUNE 2008
RECEIVED PROJECTED RECEIVED
REVENUE SOURCE FY 2008 AS OF AS OF AS OF PERCENT
BUDGET 6/30/2008 6/30/2008 6/30/2007 CHANGE
Re-zoning $12,500 $7,442 $9,375 $16,950 -56.09%
Plat Fee/Site Plan 21,000 18,788 15,750 19,076 -1.51%
Board of Adjustment 2,000 1,000 1,500 2,875 -65.22%
Sale of Material 2,500 1,770 1,875 2,710 -34.69%
Weed Mowing 6,000 5,856 4,500 1,630 259.26%
Animallmpoundment 3,200 3,679 2,400 4,243 -13.29%
Ambulance 242,000 196,671 181,500 209,884 -6.30%
Recreation Program 148,524 143,556 135,000 90,976 57.80%
Non-Resident Fee Parks 24,500 24,170 24,500 24,445 -1.12%
Field Use Charge 16,450 18,720 16,450 16,424 13.98%
Engineering & Inspection 80,000 164,706 60,000 111,245 48.06%
Chgs & Reimbursements 2,000 3,825 1,500 6,760 -43.42%
Colleyville Center Rental 214,000 198,888 160,500 165,442 20.22%
Library Building Rental 75 0 56 0 0.00%
Lot Drainage Insp Fee 31,225 16,725 23,419 13,500 23.89%
TOTAL CHARGES FOR SERVICE $805,974 $805,796 $638,325 $686,160 17.44°fo
DARE Officer Reimb $85,516 $0 $0 $81,443 -100.00%
TOTAL INTERGOVERNMENTAL .$85,51$ $0 $0 $81,443 0.00%
Sale of Surplus Property $17,000 $0 $0 $0 0.00%
Interest Income 382,500 264,087 240,000 305,941 -13.68%
Miscellaneous 55,000 79,865 49,000 68,577 16.46%
Use of Available Cash 180,290 0 0 0 0.00%
Celebrate Colleyville Revenue 0 0 0 650 -100.00%
Antenna Lease 63,475 63,365 63,300 63,545 -0.28%
TOTAL MISCELLANEOUS $698,265 $407,317. $352,300 $43$,713 -7.16°fo
Transfer from Utility Fd $716,934 $0 $0 $0 0.00%
TOTAL TRANSFERS $716,934 $0 $0 $0 0100%a'
TOTAL GENERAL FUND REVENUES $17,817,361 $14,966,685. $14,510,538 $13,795,339 8.49°10'
MONTHLY FINANCIAL REPORT -JUNE 2008
FY 2008 THROUGH THROUGH
BUDGET 6/30/2008 6/30/2007
OF CURRENT TAX ROLL COLLECTED 99.0% 98.23% 98.33%
RESIDENTIAL BLDG PERMITS 245 117 88
COMMERCIAL BLDG PERMITS 10 21 23
PLUMBING/MECHANICAL PERMITS 900 1,149 1,122
ELECTRICAL PERMITS 400 398 374
CITATIONS ISSUED 9,700 12,235 8,681
CITATIONS APPEALED 270 458 568
TOTAL
INCREASE
(DECREASE)
-0.10%
29
(2)
27
24
3, 554
(110)
PERCENT
INCREASE
(DECREASE)
-0.10%'
32.95%
-8.70%
2.41
-19.
'GENERAL FUND EXPENSES
EXPENDED YEAR-TO-DATE
FY 2008 THROUGH PROJECTED
BUDGET 6/30/2008 EXPENDITURES
City Council and Secretary $577,897 $359,746 $381,266
City Manager 604,923 452,541 444,472
Finance 469,129 351,307 353,144
Legal 106,823 90,440 78,395
Engineering 551,249 370,016 380,7121
Economic Development 161,924 97,967 98,044
Building Inspection 412,404 292,276 292,686
Community Development 282,071 177,053 176,599
Fire 3,512,912 2,679,914 2,678,205
Police 4,049,272 2,845,975 2,867,021
Parks 1,511,351 935,336 932,358
Recreation 326,958 227,334 214,571
Streets & Drainage 1,974,850 983,661 991,077
Library 677,620 440,384 436,563
Communications 212,221 156,562 155,283
Colleyville Center 480,283 248,467 260,115
Human Resources 234,419 151,119 152,721
Municipal Court 241,121 175,103 172,414
Fleet Maintenance 195,202 137,720 138,219
Building Services 256,950 143,514 143,742
Information Services 370,522 231,308 229,283
Capital Equipment Reserve 135,000 49,662 49,662
Transfer to Art Fund 15,000 15,000 0
Performance Pay 454,630 0 0
TOTAL EXPENSES $17,814,731 $11,612,405 $11,626,552
EXPENDED
75% OF THE
YEAR COMPLETED
62.3%
74.8%
74.9%
84.7%
67.1
60.5%
70.9%
62.8%
76.3%
70.3%
61.9%
69.5%
49.8%
65.0%
73.8%
51.7%
64.5%
72.6%
70.6%
55.9%
62.4%
36.8%
100.0%
0.0%
65.2%
BUDGET
REMAINING
$218,151
152,382
117,822
16, 383
181,233
63, 957
120,128
105,018
832,998
1, 203, 297
576,015
99,624
991,189
237,236
55,659
231,816
83,300
66,018
57,482
113,436
139,214
85,338
0
454,630
$6,202,326'...
MONTHLY FINANCIAL REPORT -JUNE 2008
UTILITY FUND
RECEIVED PROJECTED RECEIVED
FY 2008 AS OF AS OF AS OF PERCENT
REVENUE SOURCE BUDGET ' 6/30/2008 6/30/2008 6/30/2007 CHANGE
Water Sales $7,232,910 $4,427,165 $4,658,900 $4,145,268 6.80%
Sewer Sales 2,188,056 1, 732,673 1,641,042 1,544,601 12.18%
Sewerlnstallation 22,900 19,090 17,175 12,300 55.20%
Water Installation 48,000 35,220 36,000 28,830 22.16%
Sewer Tie-on Charges 5,000 4,862 3,750 16,281 -70.14%
Engineering Charges 35,000 68,468 26,250 51,376 33.27%
Penalties 158,342 124,141 118,757 116,193 6.84%
Miscellaneous 13,000 11,274 9,750 26,698 -57.77%
TOTAL OPERATING INCOME $9,703,208 $6,422,893 $6,511,624 $5,941,547 8.10%
Interest Income $245,000 $284,406 $195,000 $402,175 -29.28%
Use of Available Cash 337,000 0 0 0 0.00%
TOTAL NON-OPERATING INCOME $582,000 $284,406 $195,000 $402,175 -29.28%
TOTAL INCOME .$10,285,208 I $6,707,299 I $6,706,624 I $6,343,722 I 5.73%
TOTAL PERCENT
THROUGH THROUGH INCREASE INCREASE
6/30/2008 6/30/2007 (DECREASE) (DECREASE)
GALLONS OF WATER SOLD 1,326,897,900 1,230,246,600 96,651,300 7.86%
NUMBER OF WATER CUSTOMERS 8,860 8,621 239 2.77%
UTILITY FUND EXPENSES
Administration
Billing
Operations
Debt Service
Merit Adjustment
Transfer to Art Fund
Transfer to General Fund
TOTAL EXPENSES
EXPENDED YEAR-TO-DATE % EXPENDED
FY 2008 THROUGH PROJECTED 75% OF THE BUDGET
BUDGET 6/30/2008 EXPENSES YEAR COMPLETED REMAINING
$208,211 $144,711 $146,507 69.5% $63,500
590,033 296,007 291,433 50.2% 294,026
7,511,273 5,651,310 5,670,358 75.2% 1,859,963
972,260 901,063 901,063 92.7% 71,197
77,217 0 0 0.0% 77,217
15,000 0 0 0.0% 15,000
716,395 0 0 0.0% 716,395
$10,090,389 $6,993,091 $7,009,361 69.3% $3,097,29$
%'1~~~~
City Hall
((",°~ ! City of Colleyville 100 Main Street
~ Colleyville, Texas 76034
}~~~~~ Agenda Briefing 817.503.1000
www.colleyville.com
File Number: File Type: Pre Council Status: Pre Council
Version: 1 Agenda Date: 07/15/2008 Controlling Body: City Council
Requester: Office of the City Agenda No.: PC-4 Final Action:
Secretary
File Name: Discussion of the July 15, 2008, City Council regular agenda items
Attachments:
History of Legislative File
Version: Date: Acting Body: Action Text:
1 07/15/2008 City Council
Title
Discussion of the July 15, 2008, City Council regular agenda items
City of Colleyville Page 1 Printed on 7/3/2008
~~~~ City Hall
I~ ~ ~ City of Colleyville 100 Main Street
~ Colleyville, Texas 76034
r....:;: Agenda Briefing 817.503.1000
www.colleyville.com
File Number:
File Type: Executive Session
Status: Executive Session
Version: 1
Requester: Office of the City
Secretary
Agenda Date: 07/15/2008
Agenda No.: 1
File Name: Executive Session -Legal -July 15, 2008
Attachments:
Controlling Body: City Council
Final Action:
History of Legislative Fite
Version: Date: Acting Body: Action Text:
1 07/15/2008 City Council
Title
Sec. 551.071 -Legal -Consultation with Attorney on Legal Issues Raised by Public Hearing
or Action Items on the Agenda
Sec. 551.071 -Legal -Discussion of pending litigation -Village Monticello Partners, Ltd. v.
City of Colleyville
Sec. 551.071 -Legal -Discussion of potential litigation -Barbara Turner v. City of Colleyville
Sec. 551.071 -Legal -Discussion of pending litigation -Raul Rodriguez v. City of Colleyville
(Bill Hudgins)
Sec. 551.074 -Personnel -Deliberate the assignment, duties, performance and evaluation
of the City Manager
Sec. 551.087 -Economic Development -Discuss and deliberate commercial and financial
information received from business prospects the City seeks to have locate, stay or expand
within the City
Cify of Colleyville Page 7 Printed on 7/9/2008
RESOLUTION R-08-2986
A RESOLUTION APPROVING COUNCIL ACTION
REGARDING EXECUTIVE SESSION ITEMS AT THE REGULAR
CITY COUNCIL MEETING OF
JULY 15, 2008
WHEREAS, following discussion in Executive Session, and in full accordance with the
requirements of the Open Meetings Act, the City Council determines that the
following action is in the best interests of the health, safety and welfare of the
public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
COLLEYVILLE, TEXAS:
Sec. 1. THAT the following actions of the City Council are hereby adopted and
approved:
a. THAT
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF AYES, NAYS AND ABSTENTIONS
ON THIS THE DAY OF 2008.
ATTEST:
Cynthia Singleton, TRMC, CMC
City Secretary
CITY OF COLLEYVILLE
David Kelly
Mayor
(;{I ' (r(
City/ of Colle ville City Hall
~ (~} J y 100 Main Street
Colleyville, Texas 76034
'°~~~~~ Agenda Briefing 817.503.1000
www.colleyville.com
File Number:
File Type: Presentation or
Proclamation
Status: Presentations or
Proclamations
Controlling Body: City Council
Final Action:
Version: 1 Agenda Date: 07/15/2008
Requester: Office of the City Agenda No.: 3
Secretary
File Name: Presentations or Proclamations -July 15, 2008
Attachments: Employee Longevity 3rd Quarter 2008
History of Legislative File
Version: Date: Acting Body: Action Text:
1 07/15/2008 City Council
Title
Presentation
In recognition of employees for years of service
City of Colleyville Page 1 Printed on 7/3/2008
EMPLOYEE LONGEVITY 3rd QUARTER 2008
NAME POSITION/DEPARTMENT HIRE DATE
A-
10 YEARS
RONNIE AMBROSE STREET CREW LEADER/PW 4/13/1998
1 YEAR
DANNY COULSON POLICE OFFICER/PD 4/02/2007
MA Y
10 YEARS
TIM OSBORN POLICE OFFICER/PD 5/11/1998
1 YEAR
DANA UNDERWOOD MECHANIC ASSISTANT/PW 5/07/2007
TERRY WISDON FIREFIGHTER/PARAMEDIC/FD 5/29/2007
JEREMY T. LEWIS FIREFIGHTER/PARAMEDIC/FD 5/29/2007
JUNE
1 YEAR
RON RUTHVEN DEVELOPMENT COORDINATOR/CD 6/11/2007
WANDA DREXEL ADMINISTRATIVE SECRETARY/PARKS 6/11/2007
PAUL DEPINGRE NETWORK ADMINISTRATOR/IS 6/12/2007
RESOLUTION R-08-2987
A RESOLUTION APPROVING COUNCIL ACTION
UNDER CONSENT ITEMS AT THE REGULAR
COUNCIL MEETING OF JULY 15, 2008
WHEREAS, Council has taken action on certain items on the agenda under Consent
Items.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
COLLEYVILLE, TEXAS:
Sec. 1. THAT the agenda decisions approved by Council action under Consent
Items as follows are hereby adopted:
a. Approval of the minutes of the regular City Council meeting of July 1, 2008
b. Approval of the minutes of the City Council Worksession of May 3, 2008
c. Approval to donate surplus cellular telephones and equipment to the
Seniors and Law Enforcement Together (SALT) Council of Tarrant County
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF AYES, NAYS AND ABSTENTIONS
ON THIS THE DAY OF 2008.
ATTEST:
Cynthia Singleton, TRMC, CMC
City Secretary
CITY OF COLLEYVILLE
David Kelly
Mayor
,F,,,~,,, City Mall
,~~ ---_ City of Colleyville 100 Main Street
{ ~ Colleyville, Texas 76034
City Council Minutes -Draft 817.503.1000
~~~*~~- www.colleyville.com
City Council
Tuesday, July 1, 2008 CITY COUNCIL CHAMBERS
The Pre Council meeting of the Colleyville City Council was called to
order by Mayor David Kelly on July 1, 2008, at 5:37 p.m.
ROLL CALL: Councilmembers Carol Wollin, Tony Licata, Stan Hall,
Tom Hart, Mike Taylor and Mayor Pro Tem Jon Ayers were present.
Mayor David Kelly, City Manager Bill Lindley, Assistant City
Manager Kelly Cooper, Police Chief Tommy Ingram, Police
Lieutenant Rodney Cunningham, Public Works Director Steve
Chutchian, Finance Director Terry Leake, Interim Economic
Development Director Mike Johnston, Community Development
Coordinator Ron Ruthven, Communications Manager Mona Gandy,
Parks and Recreation Director Monica Walsh, Audio Visual
Technician Lawrence Gise, City Attorney Michael Kallas and City
Secretary Cynthia Singleton were also present.
PC-1 Discussion of the Street Capital Improvement Plan (CIP)
Finance Director Terry Leake provided information regarding issuing
certificates of obligation for the Tara Plantation and Saddlebrook projects
and the impact on the City's AA+ bond rating.
Discussion ensued regarding funding sources for the Street Capital
Improvement Plan (CIP), schedule for debt service payments and
available General Fund cash balance.
City Manager Bill Lindley provided information regarding various funding
sources.
The City Council requested an item be placed on the July 15, 2008 Pre
Council meeting agenda for further discussion.
PC-2 Discussion of appointing City Council Liaisons to the City of
Colleyville Boards, Commissions and Committees
City Secretary Cynthia Singleton reviewed the history and guidelines for
the establishment of City Council liaisons.
City of Colleyville Page 1 Printed on 7/10/2008
City Council City Council Minutes -Draft July 1, 2008
Discussion ensued regarding the purpose and need for City Council
liaisons and the impact of discontinuing City Council liaisons to boards,
commissions and committees.
The City Council determined to suspend the formal process of
appointing City Council liaisons to boards, commissions and committees
with the exception of the Metroport Teen Court Advisory Board, and the
board, commission and committee chairperson or president will be
notified with a letter from the Mayor.
PC-3 Update on the Retail and Restaurant Cooperative Advertising Program
Communications Manager Mona Gandy presented the Retail and
Restaurant Cooperative Advertising Program and answered questions of
the City Council.
Mr. Ted Price, owner, Costa Vida Restaurant, spoke regarding the
development of a retail base and increasing visits by existing customers.
PC-4 Discussion of the July 1, 2008, City Council regular agenda items
Mayor Kelly stated the hours for the display of real estate open house
signs should read 12 midnight Friday to 12 midnight Sunday in the
ordinance exhibit for Agenda Item 5b, Real Estate Open House Sign
Regulations, and the Public Hearing will be reopened on Agenda Item 8a
and requires a super majority vote for approval.
There being no further discussion, Mayor Kelly adjourned the Pre
Council meeting at 6:52 p.m.
The regular meeting of the Colleyville City Council was called to order by
Mayor Kelly on July 1, 2008, at 6:53 p.m.
City of Colleyville Page 2 Printed on 7/10/2008
City Council City Council Minutes -Draft July 1, 2008
ROLL CALL: Councilmembers Carol Wollin, Tony Licata, Stan Hall,
Tom Hart, Mike Taylor and Mayor Pro Tem Jon Ayers were present.
Mayor David Kelly, City Manager Bill Lindley, Assistant City
Manager Kelly Cooper, Police Chief Tommy Ingram, Interim Fire
Chief Russell Shelley, Public Works Director Steve Chutchian, City
Engineer Chad Bartee, Finance Director Terry Leake, Interim
Economic Development Director Mike Johnston, Community
Development Coordinator Ron Ruthven, Planner Justin Bass,
Library Director Mary Rodne, Communications Manager Mona
Gandy, Parks and Recreation Director Monica Walsh, Recreation
Supervisor Luke DeFillippis, Senior Center Supervisor Renee
Garrett, Audio Visual Technician Lawrence Gise, City Attorney
Michael Kallas and City Secretary Cynthia Singleton were also
present.
1. EXECUTIVE SESSION - In accordance with Texas Government Code Chapter
551, Subchapter D
Sec. 551.071 - Legal -Consultation with Attorney on Legal Issues
Raised by Public Hearing or Action Items on the Agenda
Sec. 551.071 - Legal - Discussion of pending litigation - Village
Monticello Partners, Ltd. v. City of Colleyville
Sec. 551.071 -Legal -Discussion of potential litigation -Barbara Turner
v. City of Colleyville
Sec. 551.071 -Legal -Discussion of pending litigation -Raul Rodriguez
v. City of Colleyville (Bill Hudgins)
Sec. 551.074 - Personnel - Deliberate the assignment, duties,
performance and evaluation of the City Manager
Sec. 551.087 - Economic Development - Discuss and deliberate
commercial and financial information received from business prospects
the City seeks to have locate, stay or expand within the City
Mayor Kelly explained that the Executive Session had been called in
accordance with the Texas Government Code Chapter 551, Subchapter
D, Section 551.071, Legal, Section 551.74, Personnel, and Section
551.087, Economic Development. He further explained that there would
be no decisions made or action taken during this time. The meeting was
recessed at 6:53 p.m. and reconvened at 7:30 p.m.
INVOCATION: Pastor Randy Groves, Pleasant Run Baptist Church
City of Colleyville Page 3 Printed on 7/10/2008
City Council City Council Minutes -Draft July 1, 2008
PLEDGE OF ALLEGIANCE: City Attorney Michael Kallas
2. EXECUTIVE SESSION: CONSIDER AND TAKE ANY ACTION(S) NECESSARY
RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - Resolution
R-08-2982
This resolution was not needed.
3. CORRESPONDENCE, REPORTS OF MEETINGS ATTENDED BY THE COUNCIL
AND CITY OFFICIALS AND ANNOUNCEMENTS, PROCLAMATIONS OR
PRESENTATIONS
Councilmember Wollin stated the Colleyville Public Library is continuing
to obtain input from citizens regarding the future spatial reorganization of
the facility and invited citizens to participate by completing a survey on
the City's web site at www.colleyville.com.
Mayor Kelly presented a Proclamation to Parks and Recreation Director
Monica Walsh, Senior Center Supervisor Renee Garret and Recreation
Supervisor Luke DeFillipis in recognition of Parks and Recreation month.
Parks and Recreation Director Monica Walsh invited everyone to enjoy
the City parks, bike and hike trails and playgrounds, and Recreation
Supervisor Luke Fillipis presented a summer survival basket to the City
Council and staff.
Mayor Kelly commended the Parks and Recreation Department staff for
quality recreation programs and nationally recognized park facilities.
4. CONSENT: READING AND PUBLIC HEARING -Resolution R-08-2983
4a Approval of the minutes of the regular City Council meeting of June 17,
2008
4b Approval of the minutes of the City Council Worksession of May 29,
2008
4c Approval of the minutes of the City Council Worksession of May 30,
2008
Mayor Kelly read Resolution R-08-2983 in its entirety.
Mayor Kelly opened the public hearing.
City of Colleyville Page 4 Printed on 7h0/2008
City Council City Council Minutes -Draft July 1, 2008
There was no one present wishing to speak concerning this item and
Mayor Kelly closed the public hearing.
Councilmember Taylor moved to approve Resolution R-08-2983.
Councilmember Hart seconded the motion.
The motion carried by the following vote:
Aye: 7 - David Kelly, Carol Wollin, Tony Licata, Stan Hall, Jon
Ayers, Tom Hart, Mike Taylor
5. ORDINANCE(S):
SECOND READING AND PUBLIC HEARING
5a 0-08-1684 Approval of an amendment to Chapter 7 -Sign Regulations of the Land
Development Code regarding vehicle sign set back from street
right-of-way, Case G-08-024
Mayor Kelly read the caption of Ordinance 0-08-1684.
Mayor Kelly opened the public hearing.
There was no one present wishing to speak and Mayor Kelly closed the
public hearing.
Mayor Kelly moved to approve Ordinance 0-08-1684.
Councilmember Wollin seconded the motion.
The motion carried by the following vote:
Aye: 7 - David Kelly, Carol Wollin, Tony Licata, Stan Hall, Jon
Ayers, Tom Hart, Mike Taylor
5b 0-08-1685 Approval of an amendment to Chapter 7 -Sign Regulations of the Land
Development Code regarding Real Estate Open House Sign
Regulations, Case G-08-022
Mayor Kelly read the caption of Ordinance 0-08-1685.
Mayor Kelly opened the public hearing.
There was no one present wishing to speak and Mayor Kelly closed the
public hearing.
Clty of Colleyville Page 5 Printed on 7/10/2008
City Council City Council Minutes -Draft July 1, 2008
Mayor Pro Tem Ayers moved to approve Ordinance 0-08-1685, with the
amendment of the time periods for displaying the real estate open house
signs to 12 midnight Friday to 12 midnight Sunday.
Councilmember Hall seconded the motion.
The motion carried by the following vote:
Aye: 7 - David Kelly, Carol Wollin, Tony Licata, Stan Hall, Jon
Ayers, Tom Hart, Mike Taylor
5c 0-08-1686 Adopting the annual budget for Fiscal Year 2009 (FY 2009) of the
Colleyville Crime Control and Prevention District (CCCPD)
Mayor Kelly read the caption of Ordinance 0-08-1686.
Mayor Kelly opened the public hearing.
There was no one present wishing to speak and Mayor Kelly closed the
public hearing.
Councilmember Taylor moved to approve Ordinance 0-08-1686.
Councilmember Hart seconded the motion.
The motion carried by the following vote:
Aye: 7 - David Kelly, Carol Wollin, Tony Licata, Stan Hall, Jon
Ayers, Tom Hart, Mike Taylor
6. ORDINANCE(S):
FIRST READING AND PUBLIC HEARING
6a 0-08-1687 Approval to amend Ordinance 0-04-1492 relative to fees and
reservations for the use of park athletic and recreation facilities
Mayor Kelly read the caption of Ordinance 0-08-1687.
Parks and Recreation Director Monica Walsh provided information
regarding the process for requesting a waiver for use of game fields for
practice and stated, if approved, this item would allow the Colleyville
Girls Softball Association to utilize the game fields for practice without
submitting a request each season.
Mayor Kelly opened the public hearing.
City of Colleyville Page 8 Printed on 7/10/2008
City Council City Council Minutes -Draft July 1, 2008
There was no one present wishing to speak and Mayor Kelly closed the
public hearing.
7. RESOLUTION(S):
READING AND PUBLIC HEARING
7a R-08-2984 Approval of a waiver of the perimeter street improvement requirements
for 291 feet of frontage along Glade Road on Lot 1, Block 1 of the
Renaissance Estates Addition located at 412 Glade Road, G-08-025
Mayor Kelly read Resolution R-08-2984 in its entirety.
Community Development Coordinator Ron Ruthven provided an
overview of the request for a waiver of perimeter street fees and stated
staff recommends denial.
Mayor Kelly opened the public hearing.
Mr. Tom Carr, 1810 Doss Circle, Arlington, Texas, spoke regarding
inconsistent construction of sidewalks along Glade Road.
There were no others present wishing to speak concerning this item and
Mayor Kelly closed the public hearing.
There was general discussion regarding the timing of the destruction of
the home on the property.
Mayor Pro Tem Ayers moved to deny Resolution R-08-2984.
Mayor Kelly seconded the motion.
The motion carried by the following vote:
Aye: 7 - David Kelly, Carol Wollin, Tony Licata, Stan Hall, Jon
Ayers, Tom Hart, Mike Taylor
8. TABLED ITEM AND PUBLIC HEARING
8a 0-08-1683 Approval of a request for a zoning change from AG-Agricultural to
CC1-Village Retail on 0.6 acres out of the Absalom J. Survey located at
7011 Colleyville Boulevard, Case Z-08-015
Mayor Kelly read the caption of Ordinance 0-08-1683.
Community Development Coordinator Ron Ruthven stated the applicant
wishes to continue with the request as CC-1 zoning.
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City Council City Council Minutes -Draft July 1, 2008
Mayor Kelly opened the public hearing.
Mr. Kipp Whitman, P.O. Box 69, Colleyville, Texas, distributed
illustrations of the proposed development to City Council and spoke
regarding the style of the architecture, screening fence and meeting with
residential district neighbors.
Ms. Pat Aistrup, 2201 Danielle Drive, spoke in opposition to the
proposed ordinance and regarding the meeting with the developer, other
properties developed by Mr. Whitman and in favor of aPUD-C zoning.
Mr. Charles White, 7000 Cole Court, spoke in opposition to the proposed
ordinance and regarding the effect of the proposed development on
property values and proper screening.
Mr. Tony Hampton, 2200 Danielle Drive, Ms. Catherine Hampton, 2200
Danielle Drive, Mr. Dave Marr, 7000 Cole Court and Mr. Farzin
Hamraee, 2209 Danielle Drive, submitted Speaker Cards indicating
opposition to the proposed ordinance.
There were no others present wishing to speak and Mayor Kelly closed
the public hearing.
Discussion ensued regarding PUD-C and CC-1 zoning requirements, the
process for enforcing the zoning and the height and impact of the
screening fence to homes abutting the proposed development.
Mayor Kelly reviewed the proposed changes to the ordinance: preserve
the trees identified in the tree survey, construct a ten foot wood or
masonry fence on the developer's property, submit a site plan for City
Council approval and the development must be in conformance with the
site plan, and maintain a 20 foot greenbelt along the eastern side of the
proposed development property, which abuts the residential properties.
Mr. Tony Hampton, 2200 Danielle, spoke regarding the type of screening
buffer between the development and the residential zone.
Mayor Kelly moved to approve Ordinance 0-08-1683, as PUD-C zoning
with the following modifications: preserve the trees identified in the tree
survey, construct a ten foot wood or masonry fence on the developer's
property, with the finished side on the residential side, grant a variance
to the open space requirement for aPUD-C, submit a site plan for City
Council approval and the development must be in conformance with the
site plan, maintain a 20 foot greenbelt, not including water, along the
eastern side of the proposed development property, which abuts the
residential properties and there will be no structures on the property.
City of Colleyville Page 8 Printed on 7/10/2008
City Council City Council Minutes -Draft July 1, 2008
Councilmember Wollin seconded the motion.
The motion carried by the following vote:
Aye: 7 - David Kelly, Carol Wollin, Tony Licata, Stan Hall, Jon
Ayers, Tom Hart, Mike Taylor
Mayor Kelly expressed appreciation to the neighbors and the developer
for working to resolve concerns regarding the project.
9. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE
AGENDA
Mr. Jim Moore, 1416 Glade Road, spoke regarding the delay of the
expansion of SH26 and funding of the project.
10. REPORTS:
Historical Preservation Committee Minutes -January 10, 2008
Historical Preservation Committee Minutes -April 10, 2008
Celebrate Colleyville Committee Minutes -April 23, 2008
Commuter Rail Committee Minutes -May 9, 2008
Commuter Rail Committee Minutes -May 19, 2008
There was no discussion of this item.
11. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION
RATIFYING COUNCIL AGENDA ACTION FOR THE MEETING OF JULY 1, 2008 -
Reading and Public Hearing -Resolution R-08-2985
This resolution was not needed.
12. ADJOURNMENT:
There being no further business before the City Council, Councilmember
Hall moved to adjourn.
Councilmember Wollin seconded the motion.
The motion carried by the following vote:
Aye: 7 - David Kelly, Carol Wollin, Tony Licata, Stan Hall, Jon
Ayers, Tom Hart, Mike Taylor
Mayor Kelly adjourned the meeting at 8:48 p.m.
City of Colleyville Page 9 Printed on 7/10/2008
City Council City Council Minutes -Draft July 1, 2008
APPROVED BY A VOTE OF
ABSTENTIONS ON THIS THE
Minutes taken and prepared by:
Cynthia Singleton, TRMC, CMC
City Secretary
AYES, NAYS AND
DAY OF 2008.
City of Colleyville Page 10 Printed on 7/10/2008
``'~" Cit of Colle~/ville City Hall
i ~ ~'° r~ ~ J 100 Main Street
Colleyville, Texas 76034
__ City Council Minutes -Draft 817.503.1000
t`~~., www.colleyville.com
City Council Worksession
Saturday, May 3, 2008 9:00 AM Embassy Suites Hotel
2401 Bass Pro Drive, Grapevine, Texas
The Worksession of the Colleyville City Council was called to order by
Mayor David Kelly on May 3, 2008 at 9:07 a.m.
ROLL CALL: Councilmembers Carol Wollin, Tony Licata, Tom Hart
and Mike Taylor were present. Mayor David Kelly, City Manager Bill
Lindley, Assistant City Manager Kelly Cooper, Finance Director
Terry Leake, Interim Economic Development Director Mike
Johnston, Interim Fire Chief Russell Shelley, Police Chief Tommy
Ingram, Public Works Director Steve Chutchian, Parks and
Recreation Director Monica Walsh and Communications Manager
Mona Gandy were also present.
Other Attendees: Councilmember-elect Stan Hall and Ron Holifield
Absent: Mayor Pro Tem Jon Ayers and Councilmember Rich
Hendler
2. DISCUSSION
2a Identification and Discussion of Multi-Year Goals
City Manager Bill Lindley reviewed the goals and objectives for the
planning session and stated the desire is for City Council to identify
multi-year goals to serve as direction for continued development of the
annual work plan. Reflecting on a book discussion held by the City
Council during the April 15, 2008 Pre Council Worksession, the City
Manager emphasized the importance of embracing ideas that may
otherwise be quickly dismissed. Mayor Kelly stated that one of the
strengths of the City Council is an open willingness to tackle big issues
while being flexible to embrace unique suggestions.
City Manager Bill Lindley introduced Mr. Ron Holifield who served as
facilitator of the City Council discussion. Mr. Holifield discussed the
importance of not allowing pre-conceived ideas to limit the City Council's
view of the state of the City. Mr. Holified reviewed a previous City
Council book discussion and highlighted examples of ways leading-edge
organizations capitalize on new initiatives transforming their traditional
ways of approaching work.
City of Colleyville Page 1 Printed on 7h0/2008
City Council Worksession City Council Minutes -Draft May 3, 2008
The City Council identified various long range goals including:
continuing a safe community; promoting a community legacy; sustaining
excellence; community reinvestment; create a sense of community;
promote environmental sustainability and efficient and effective mobility.
Mr. Holified led a discussion identifying various objectives and tasks that
could be undertaken to accomplish the long range goals. The City
Council and staff shared views in preparation for the final selection of
the goals. Following the discussion, Mr. Holifield led the City Council on
a ranking process of the various goals.
City Manager Bill Lindley expressed appreciation to the City Council and
staff for their participation and attendance and stated the information
provided will be utilized by staff in preparing the preliminary 2009 Annual
Work Plan, which will be presented to City Council for consideration in
September 2008.
3. ADJOURNMENT:
There being no further business before the City Council, Mayor Kelly
adjourned the meeting at 12:36 p.m.
APPROVED BY A VOTE OF AYES, NAYS AND
ABSTENTIONS ON THIS THE DAY OF 2008.
Minutes taken and prepared by:
Bill Lindley
City Manager
City of Colleyville Page 2 Printed on 7/10/2008
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City Hall
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"~~~~ Agenda Briefing 817.503.1000
www.colleyville.com
File Number:
Version: 1
Requester: Office of the City
Manager
File Type: Resolution
Agenda Date: 07/15/2008
Agenda No.: 4c
Status: Consent Agenda
Controlling Body: City Council
Final Action:
File Name: Approval to donate surplus cellular telephones and equipment to the Seniors and Law
Enforcement Together (SALT) Council of Tarrant County
Attachments:
History of Legislative File
Version: Date: Acting Body: Action Text:
07/15/2008 City Council
Title
Approval to donate surplus cellular telephones and equipment to the Seniors and Law
Enforcement Together (SALT) Council of Tarrant County
Explanation
Reading and Public Hearing
On May 13, 2008, the City entered into a contract with Verizon Wireless for cellular
telephone service and equipment. Under the new contract, all cellular phones and
equipment were replaced. Staff is seeking approval to declare a total of 64 cellular phones
with chargers and 17 cellular phones (no additional equipment) as surplus and donate all
phones and equipment to the Seniors and Law Enforcement Together (SALT) Council of
Tarrant County, acounty-wide organization designed to reduce the victimization of older
citizens. The donation would be made through the Colleyville Police Department, a SALT
partner. The phones will be refurbished and distributed free of charge as 9-1-1 phones to
the elderly, home-bound and abused.
Financial Impact
It has been determined that there is no financial impact to the City.
Recommendation
Approval
City of Colleyville Page 1 Printed on 7/9/2008
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File Number: 0-08-1687
File Number: 0-08-1687
Version: 1
File Type: Ordinance
Agenda Date: 07/15/2008
Requester: Parks and Recreation Agenda No.: 5a
Department
Status: Second Reading
Controlling Body: City Council
Final Action:
File Name: Approval to amend Ordinance 0-04-1492 relative to fees and reservations for the use of park
athletic and recreation facilities
Attachments: Ordinance 0-08-1687.pdf
History of Legislative File
Version: Date: Acting Body: Action Text:
1 07/01/2008 City Council
1 07/15/2008 City Council
Title
Approval to amend Ordinance 0-04-1492 relative to fees and reservations for the use of
park athletic and recreation facilities
Explanation
Second Reading and Public Hearing
There were no speakers regarding this request at the July 1, 2008 meeting.
First Reading and Public Hearing
User fees and policies are in place for City Park and Pleasant Run athletic fields. These
proposed amendments provide for a change in the policies for City Park as follows.
Ballfields: Game Fields, Section 2. Fees and Refunds
e. A request for a waiver of the use of the Baseball Fields must be submitted, in
writing, to the Parks and Recreation Department for consideration and approval of the
Colleyville City Council.
Adding:
f. The Softball Game Fields can be used by the Colleyville Girls Softball Association for
practice without a request for waiver.
Bi-annually, the Colleyville Girls Softball Association (CGSA) submits a request for waiver to
the City Council for approval to use the softball fields for scheduled practices. By adding
City of Colleyville Page 1 Printed on 7/7/2008
Agenda Briefing Continued (0-08-1687)
subsection f. above, the CGSA will be permitted use of the softball game fields without
requesting a waiver from Council. Although the Colleyville Baseball Association and
Colleyville Soccer Association have not had the need to request a waiver, staff contacted
both organizations and advised them of the proposed amendments. Neither organization
chose to be included in the proposed amendments.
On June 2, 2008, the Parks and Recreation Advisory Board recommended approval of the
proposed amendments.
Financial Impact
It has been determined that there is no financial impact
Recommendation
Approval
City of Colleyville Page 2 Printed on 7/7/2008
ORDINANCE 0-08-1687
AN ORDINANCE OF THE CITY OF COLLEYVILLE, TEXAS, AMENDING CHAPTER
66 OF THE COLLEYVILLE CODE, RELATIVE TO FEES AND RESERVATIONS FOR
THE USE OF PARK ATHLETIC AND RECREATIONAL FACILITIES; PROVIDING
THIS ORDINANCE BE CUMULATIVE; PROVIDING A SEVERABILITY CLAUSE;
PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF FIVE
HUNDRED DOLLARS ($500.00) FOR EACH OFFENSE; AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, Chapter 66 of the City of Colleyville Code of Ordinances provides for the
regulation and use of public parks and imposes fees for the use of park
facilities; and
WHEREAS, Ordinance 0-93-906, Ordinance 0-93-918, Ordinance 0-98-1108,
Ordinance 0-02-1339, Ordinance 0-02-1372, Ordinance 0-04-1492 and
Ordinance 0-08-1687 created and established Section 7 of the City of
Colleyville Code of Ordinances relative to parks and recreational
regulations; and
WHEREAS, the City Council of the City of Colleyville has determined that a revision to
the use of baseball and game fields is in the best interest of the citizens of
the City of Colleyville.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
COLLEYVILLE, TEXAS:
Sec. 1. THAT the following words, terms and phrases, when used in this
ordinance, shall have the meanings ascribed to them in this section,
except where the context clearly indicates a different meaning:
Chapter 66: Definitions
City cosponsored league play shall mean an athletic event, which is
authorized, organized or scheduled with the assistance of the Parks and
Recreation Department by anon-profit organization.
2. City sponsored league shall mean an athletic event which is authorized,
organized or scheduled in whole or in part by the Parks and Recreation
Department.
3. Closed field shall mean a playing field or a game field that has been
closed for any use due to inclement weather or maintenance requirements
of the Parks and Recreation Department.
4. Director shall mean the Director of the Parks and Recreation Department.
Ordinance 0-08-1687
Page 2 of 12
5. Game field shall mean a field that has been designated by the Parks and
Recreation Department to be used solely for the purpose of conducting
league play or tournament play for city sponsored or city cosponsored
league play athletic events. This would include the city sponsored soccer,
baseball and softball associations. Game fields are located at the
Pleasant Run Soccer Complex and the Colleyville City Park.
6. Practice field shall mean a field that has been designated by the Parks
and Recreation Department to be used solely for the purpose of
conducting practices or non-league play for City sponsored, City
cosponsored league practice athletic events and public reservations. This
would include the City cosponsored soccer, baseball and softball
associations. Practice fields are located at Reagan Park and Pleasant
Run practice site.
7. Park shall mean a park, playground or any other area in the city, owned or
used by the city, devoted to active or passive recreation.
8. Vehicle shall mean any wheeled conveyance, whether motor powered,
animal-drawn or self-propelled. The term shall include any trailer of any
size, kind or description.
Sec. 2. THAT Chapter 66: Facility Procedures and Guidelines
Tennis Court Regulations
1. It shall be unlawful for any person to use the tennis courts in the City for
any purpose other than playing tennis.
2. It shall be unlawful for any person to play tennis on any tennis court while
wearing any footwear other than tennis shoes.
3. It shall be unlawful for any person to ride a skateboard or skates on the
tennis courts.
4. The tennis courts are available on a first-come first-serve basis.
Tennis Court Reservations
1. The courts will open for play at 6:00 a.m. All games must be completed by
10:00 p.m., park closing time.
2. Courts may be reserved through the Parks and Recreation Department.
Time slots for reservations are available in one and one-half hour
increments as seasonal conditions permit. The schedule shall be
Ordinance 0-08-1687
Page 3 of 12
determined and approved by the Parks and Recreation Director or
designated representative.
3. Reservations must include the name of the individual or team, address
and phone number as set forth in this policy.
4. Residents may make reservations beginning the Monday proceeding the
next scheduling week (Sunday through Saturday). Non-residents may
make reservations commencing on Friday proceeding the next scheduling
week (Sunday through Saturday).
5. Any person or team found to be violating the terms of this section shall be
denied access to the tennis courts for the remainder of the season.
Rental of Park Pavilions and Refunds
The Parks and Recreation Director shall designate a person or person(s)
to inspect all premises after usage. All deposits will be held until after
pavilion use, and returned to the customer unless damage or vandalism
has occurred. At this time, a refund will be processed for the deposit.
2. City related functions shall have first priority on the pavilions and shall use
the pavilions without charge.
3. All other groups who reserve the pavilion for personal use, except those
specified in the following section, shall pay a fee as determined by the
Parks and Recreation Department.
4. All residents and non-residents who reserve the facility for business,
commercial or professional gatherings may apply for the use of said
pavilion during daytime hours between 8:00 a.m. and 5:00 p.m. The
applicant may not make any charges, nor solicit for money of any kind or
character from any person for his use of the pavilion. A liability insurance
policy naming the City of Colleyville as an additional insured shall be
purchased by all business, commercial or professional renters. Coverage
amounts must meet those specified by the City Manager or his designee.
5. A request for a reservation must be made in person at the Parks and
Recreation Department during regular business hours (8:00 a.m. until 5:00
p.m.). Reservations will be accepted from adults only (18 years or older).
Reservations may be made no earlier than sixty (60) days in advance.
6. A permit shall be issued by the Parks Department stating the time, date,
fee and amount of deposit and any other pertinent information as
determined by the City.
Ordinance 0-08-1687
Page 4 of 12
7. Refunds on any pavilion or park rentals unless otherwise specified, must
be requested no later than three (3) working days after scheduled use,
through the Parks and Recreation Department Director or designated
representative. Refunds will only be considered in cases of uncontrollable
events, i.e., severe weather, family emergency, etc., and must be
approved by the Parks and Recreation Director. Rescheduling of allotted
time is preferred and can be used up to one (1) year from the time of
original date.
8. All cancellations must be made no later than three (3) days prior to
reservation date to obtain a refund.
Park Pavilion Policies and Guidelines
Alcoholic beverages are prohibited, as per ordinance.
2. Music may be played only between the hours of 9:00 a.m. and 10:00 p.m.,
unless otherwise approved by the Parks and Recreation Department or as
permitted under the City's noise and nuisance ordinances.
3. Vehicles will be restricted to designated parking areas only, except for
Police, Fire emergency or maintenance vehicles from Departments. Also,
the use of "bounce houses" or "moon walks" is not allowed on park
property.
4. Responsibility for damages to and or maintenance of facilities growing out
of usage beyond normal and usual wear will be assumed by the individual,
group or organization. All paper and waste shall be deposited in proper
receptacles.
5. All special permits must be obtained in person and such individual must
sign such permit indicating that he/she agrees to the terms of the deposit
restriction and applicable City Ordinances.
6. Decorations should not be attached to the pavilion that would tend to
deface the structure including, but not limited to, staples, tacks, crepe
paper, or any material that will stain. Approval shall be obtained from the
Parks and Recreation Department for any special decorations.
7. Any open flames, candles (other than birthday cake candles), torches, etc.
shall not be used in the pavilion and use of any decoration or equipment
that requires electricity must meet appropriate fire and electrical codes.
Ordinance 0-08-1687
Page 5 of 12
8. The City Manager or his designee shall determine the applicable charge
or fee when an interpretation is needed, or the charge set by the Parks
and Recreation Department is disputed.
9. Failure to adhere to Parks and Recreation Department rules and
regulations will result in suspension of reservation privileges.
10. All decisions concerning the applicable fee, the non-refund of any portion
of the deposit, or the denial of the use of the pavilion may be appealed to
the City Manager or his designee.
11. The individual, group or organization will obey all rules and regulations,
both written and verbal, and will not hold the City of Colleyville liable for
any injury sustained while using the facility.
12. The person, whose signature appears on the reservation, or their
representative is fully responsible for all participants using the facilities
under the jurisdiction for the Parks and Recreation Department.
Parks, Practice and Game Fields Reservations
1. City related functions shall have first priority in the city's parks and shall
use these parks without charge.
2. Commercial use of any and all park facilities for filming, photographing,
etc. shall require a charge plus a damage and clean-up deposit.
3. The use of picnic areas and play equipment (other than pavilion renters)
shall be on a first-come, first-serve basis. No reservations are allowed.
4. Any group not sponsored by the city and desiring to use a park as a
gathering place or for an event or function of any kind shall be subject to
the following requirements:
a. The organizer or representatives of the group desiring use of the park
for an event or function shall file an application for a special permit with
the Parks and Recreation Department at least thirty (30) days prior to
the proposed date of the event or function. The application will be on a
form provided by the Parks and Recreation Department and shall
include the following information:
i. name, address and telephone number of the person or persons
responsible for the event or function;
ii. a description of the event and its proposed date and hours of
duration;
Ordinance 0-08-1687
Page 6 of 12
iii. estimated number of people who will be in attendance;
iv. the park and park area being requested for use;
v. the nature and number of vehicles, which will be used to transport
people in attendance to and from the event;
vi. a description of any voice or musical amplification equipment to be
used; and
vii. any other information that may be required by the city in order to
establish additional requirements for the preservation of the public
health, safety and welfare.
5. Within three (3) days of the time the application has been filed with the
Parks and Recreation Department, the Assistant City Manager will be
notified of the event or function and will be provided copies of the
application for the purposes stated above and for the purpose of
assessing the demand placed upon services by the event and the impact
upon the area surrounding the park.
6. In addition to the requirements set forth in this section, the group shall
comply with any and all other applicable laws, statutes, ordinances,
resolutions and rules governing use of the parks. These requirements
include, but are not limited to, the payment of any fees or deposits, which
may be required for the use of a public park by this ordinance.
Playing Fields
Ballfields: Practice Fields
1. Regulations
a. During regular and post season play, all practice fields are reserved for
the exclusive use of the youth sports associations, except for Sunday.
b. The City also uses G-CISD facilities for baseball and softball practice
fields.
c. The City does charge a reservation fee for the practice baseball fields
and softball fields at Reagan Park.
d. The City does not charge a fee for open space areas at park facilities
that have amulti-use backstop such as Kimzey Park.
Ordinance 0-08-1687
Page 7 of 12
2. Fees and Refunds
a. The City does not charge a fee for practice baseball/softball fields for
youth sports associations and residents. The fee for each practice
field for non-residents shall be $50.00 (without lights and $90.00 (with
lights). Each session shall be no longer than two hours in accordance
with the reservation schedule maintained by the Parks and Recreation
Department.
b. If the fields are not reserved, they will be available on a first-come,
first-serve basis during daylight hours.
c. Refunds are available due to inclement weather, provided however,
that a request for a refund is submitted to the Parks and Recreation
Department, in writing, within one week of scheduled session. Failure
to submit a timely request for a refund forfeits the refund.
Rescheduling in lieu of a refund is permitted based upon availability of
time slots.
Ballfields: Game Fields
Regulations
a. No person shall use the game fields in City Park for any purpose
other than playing softball or baseball.
b. During regular and post season play, all game fields are reserved for
the exclusive use of the youth sports associations, except for Sunday.
2. Fees and Refunds
a. During regular and post season play, the youth sports associations pay
a maintenance fee for use of the game fields.
b. The fee for each game field for residents and youth sports
associations, outside of the regular and post-season play, shall be
$50.00 (without lights) and $80.00 (with lights) per session. The fee for
each game field for non-residents shall be $100.00 (without lights) and
$180.00 (with lights). Each session shall be no longer than two hours
in accordance with the reservation schedule maintained by the Parks
and Recreation Department.
c. Commercial or organized teams or teams playing games other than
those scheduled by the city's youth sports associations, shall be
required to pay a fee, as established by the Parks and Recreation
Department. Field reservations are required for such teams.
Ordinance 0-08-1687
Page 8 of 12
d. Refunds are available due to inclement weather, provided however,
that a request for a refund is submitted to the Parks and Recreation
Department, in writing, within one week of scheduled session. Failure
to submit a timely request for refund forfeits the refund. Rescheduling
in lieu of a refund is permitted based upon availability of time slots.
e. A request for a waiver of the use of the Baseball Fields: Game Fields
must be submitted, in writing, to the Parks and Recreation Department
for consideration and approval of the Colleyville City Council.
f. The Softball Game Fields can be used by the Colleyville Girls Softball
Association for practice without a request for waiver.
3. Reservations:
a. All fields are available by reservation only and only for the time slot
reserved. Time slots for reservations are available in two-hour
increments as seasonal conditions permit. The schedule shall be
determined and approved by the Parks and Recreation Director or
representative.
b. Each person or team is limited to one (1) time slot per week (Monday
through Saturday) per calendar month. Reservations must include the
name of the coach or assistant coach, address and phone number, as
set forth in this ordinance. No more than one person from a team may
schedule a reservation. Reservations shall not conflict with scheduled
youth sports association league play.
c. Youth sports associations and residents may make reservations one
week (seven calendar days) prior to the succeeding month. Non-
residents may make reservations commencing on the first business
day of the month.
d. Any person or team found to be violating the terms of this policy shall
be denied access to the fields for the remainder of the season.
e. The Parks and Recreation Director or designated representative is
authorized to designate any game field owned or leased by the City a
closed field for maintenance or to protect the surface of the game field
from damage.
f. It shall be unlawful to go upon a game field, which has been
designated as a closed field and has posted thereon a sign stating
"Closed Field - Do Not Trespass Upon This Field - $1.00 - $500.00
Fine" unless the purpose for going upon a closed field is to maintain
such field.
Ordinance 0-08-1687
Page 9 of 12
Soccer Fields: Practice Fields
Fees and Refunds
a. The City does not charge a fee for practice soccer fields for youth
sports associations and residents.
b. Commercial or organized teams or teams playing games other than
those scheduled by the city's recreational sports associations, shall be
required to pay a fee, as established by the Parks and Recreation
Department. Field reservations are required for such teams.
2. Reservations
a. Practice fields are available on a first-come first-serve basis. Local
sports associations and teams have priority. Any person or team found
to be violating the terms of this policy shall be denied access to the
practice fields for the remainder of the season.
Soccer Fields: Game Fields
Fees and Refund
a. The fee for each game field for youth sports associations and residents
shall be $50.00 (without lights) and $100.00 (with lights) per session.
The fee for each game field for non-residents shall be $125.00 (without
lights) and $175.00 (with lights). Each session shall be no longer than
two (2) hours in accordance with the reservation schedule maintained
by the Parks and Recreation Department.
b. Commercial or organized teams, or teams playing games other than
those scheduled by the City's recreational sports associations, shall be
required to pay a fee, as established by the Parks and Recreation
Department. Field reservations are required for such teams.
c. A request for a waiver of the use of the Soccer Fields: Game Fields
must be submitted, in writing, to the Parks and Recreation Department
for consideration and approval of the Colleyville City Council.
d. Refunds are available due to inclement weather, provided however,
that a request for a refund is submitted to the Parks and Recreation
Department, in writing, within one week of scheduled practice. Failure
to submit a timely request for refund forfeits the refund. Rescheduling
in lieu of a refund is permitted based upon availability of time slots.
Ordinance 0-08-1687
Page 10 of 12
2. Reservations
a. All fields are available by reservation only and for the time slot
reserved. Time slots for reservations are available in two (2) hour
increments, as seasonal conditions permit. The schedule shall be
determined and approved by the Parks and Recreation Director or
representative.
b. Any scheduled game on the game fields or use of the game fields shall
be played in uniform with licensed officials.
c. Each person or team is limited to one (1) time slot per week (Sunday
through Saturday) per calendar month. Reservations must include the
name of the individual or the team and coach, address and phone
number, as set forth in this ordinance. No more than one person from
a team may schedule a reservation. Reservations shall not conflict
with scheduled league play.
d. Youth sports associations and residents may make reservations one
week (seven calendar days) prior to the succeeding month. Non-
residents may make reservations commencing on the first business
day of the month.
e. Any person or team found to be violating the terms of this policy shall
be denied access to the game fields for the remainder of the season.
f. The Parks and Recreation Director or designated representative is
authorized to designate any game field owned or leased by the city a
closed field for purposes of maintenance or to protect the surface of
the game field from damage.
g. It shall be unlawful to go upon a game field which has been designated
as a closed field and has posted thereon a sign stating "Closed Field -
Do Not Trespass Upon This Field - $1.00 to $500.00 Fine" unless the
purpose for going upon a closed field is to maintain such field.
Other Rental Facilities, including but not limited to sand volleyball,
in-line hockey courts and basketball courts.
1. Fees
a. The City does not charge a fee for the use of the sand volleyball,
horseshoes, foursquare, in-line hockey and basketball courts.
Ordinance 0-08-1687
Page 11 of 12
b. No person shall use the tennis courts, the practice or game fields or
any area of a public park to charge a fee for any purpose, including
private lessons or clinics.
2. Reservations
a. All courts are available for use on a first-come, first-serve basis.
Use of Certain Shoes Prohibited
It shall be unlawful for a person to wear cleated shoes on the in-line
hockey or basketball courts.
Concessions
The City may have concession contract(s) granting particular vendors
exclusivity. All concession vendors must obtain a health permit.
Residents and non-residents may request use of a concession stand.
Requests must be in writing and will be reviewed by the Parks and
Recreation Department Manager and the Assistant City Manager.
Sports Clinics
1. Any individual or group seeking use of a park or playing field to conduct a
sports clinic shall reserve the park or playing field by completing the
appropriate application forms in the Parks and Recreation Department and
pay a fee for the clinic to be held, as determined by the Parks and
Recreation Department.
2. Scheduling of the clinics shall be determined and approved by the Parks
and Recreation Director or designated representative. Clinics shall not
conflict with any scheduled league play.
3. The applicant shall purchase a liability insurance policy naming the City as
an additional insured, in an amount to be determined by the City.
Enforcement
1. The Parks and Recreation Department shall have the primary
responsibility for the enforcement of this policy and all codes and
ordinances regulating the conduct and use of park and athletic facilities.
The Chief of Police shall have secondary responsibility for such
enforcement.
Sec. 3. THAT this Ordinance shall be and is hereby declared to be cumulative of
all other ordinances of the City of Colleyville, and this ordinance shall not
Ordinance 0-08-1687
Page 12 of 12
operate to repeal or affect any of such other ordinances except insofar, as
the provisions thereof might be inconsistent or in conflict with the
provisions of this ordinance, in which such conflicting provisions, if any in
such other ordinance or ordinances are hereby repealed.
Sec. 4. THAT any person, firm or corporation violating any provision of this
ordinance shall be deemed guilty of a misdemeanor, and upon conviction,
be subject to a fine not to exceed the sum of Five Hundred Dollars
($500.00). Each day such violation continues or is allowed to exist shall
constitute a separate violation and be punishable hereunder.
Sec. 5. THAT if any section, paragraph, subdivision, clause, phrase or provision of
this ordinance shall be judged invalid or unconstitutional, the same shall
not affect the validty of this ordinance as a whole or any portion thereof
other than that portion so decided to be invalid or unconsitutional.
Sec. 6. THAT the effective date of this ordinance shall be immediate upon its
passage.
AND IT IS SO ORDERED.
The first reading and public hearing being conducted on the
of 2008.
The second reading and public hearing being conducted on the
of 2008.
ATTEST:
Cynthia Singleton, TRMC, CMC
City Secretary
APPROVED AS TO FORM AND LEGALITY:
CITY OF COLLEYVILLE
David Kelly
Mayor
day
day
Matthew C. G. Boyle
City Attorney
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~ `~.r ~ City of Colleyville 100 Mltain Street
Colleyville, Texas 76034
~.~.~y Agenda Briefing 817.503.1000
www.colleyville.com
File Number: R-08-2988
File Number: R-08-2988
Version: 1
Requester: Office of the City
Manager
File Type: Resolution
Agenda Date: 07/15/2008
Agenda No.: 6a
Status: Resolution
Controlling Body: City Council
Final Action:
File Name: Approval to suspend the August 8, 2008, effective date of Oncor Electric Delivery Company
requested rate change
Attachments: Resolution R-08-2988
History of Legislative File
Version: Date: Acting Body: Action Text:
07/15/2008 City Council
Title
Approval to suspend the August 8, 2008, effective date of Oncor Electric Delivery Company
requested rate change
Explanation
Reading and Public Hearing
On June 27, 2008, Oncor Electric Delivery Company (Oncor) filed an application with the
City of Colleyville and the other cities retaining original jurisdiction, seeking to increase
system-wide transmission and distribution rates by $275 million. (Until last year, Oncor was
known as TXU Electric Delivery Company.) Oncor is asking the City to approve a 17.6%
increase in residential rates, a 9.1 % increase in commercial rates and a 5.8% increase in
street lighting rates. According to Oncor, annual rates would increase by approximately
$60.00 annually for an average residential customer.
If approved, Resolution R-08-2988 suspends the August 8, 2008, effective date of the
Company's rate increase for the maximum period permitted by law and allows the City, to
work in conjunction with the Steering Committee of Cities Served By Oncor (of which the
City is a member), to evaluate the filing, determine whether the filing complies with law, and
if lawful, to determine what further strategy, including settlement, to pursue.
The Public Utilities Regulatory Act (PURR), provides that a rate request made by an electric
utility cannot become effective until at least 35 days following the filing of the application to
change rates and permits the City to suspend the rate change for 90 days after the date the
rate change would otherwise be effective. If the City fails to take action regarding the filing
before the effective date, Oncor's rate request is deemed administratively approved.
City of Colleyville Page 1 Printed on 7/9/2008
Agenda Briefing Continued (R-08-2988)
Financial Impact
It has been determined that there is no financial impact to suspend the rate increase for
review.
Recommendation
Approval
City of Colleyville Page 2 Printed on 7/9/2008
RESOLUTION R-08-2988
A RESOLUTION OF THE CITY OF COLLEYVILLE, TEXAS, SUSPENDING THE
AUGUST 8, 2008, EFFECTIVE DATE OF ONCOR ELECTRIC DELIVERY COMPANY
REQUESTED RATE CHANGE TO PERMIT THE CITY TIME TO STUDY THE
REQUEST AND TO ESTABLISH REASONABLE RATES; APPROVING
COOPERATION WITH THE STEERING COMMITTEE OF CITIES SERVED BY
ONCOR TO HIRE LEGAL AND CONSULTING SERVICES AND TO NEGOTIATE
WITH THE COMPANY AND DIRECT ANY NECESSARY LITIGATION AND
APPEALS; FINDING THAT THE MEETING AT WHICH THIS RESOLUTION IS
PASSED IS OPEN TO THE PUBLIC AS REQUIRED BY LAW; REQUIRING NOTICE
OF THIS RESOLUTION TO ONCOR AND LEGAL COUNSEL FOR THE STEERING
COMMITTEE OF CITIES SERVED BY ONCOR
WHEREAS, on or about June 27, 2008, Oncor Electric Delivery Company (Oncor),
pursuant to the Public Utilities Regulatory Act PURR §§ 33.001 and
36.001 filed with the City of Colleyville, Texas, a Statement of Intent to
increase electric transmission and distribution rates by $275 million in all
municipalities exercising original jurisdiction within its service area
effective August 8, 2008; and
WHEREAS, the City of Colleyville is a member of the Steering Committee of Cities
Served by Oncor ("Steering Committee") and will cooperate with the 109
similarly situated city members and other city participants in conducting a
review of Oncor's application and to hire and direct legal counsel and
consultants and to prepare a common response and to negotiate with the
Company and direct any necessary litigation; and
WHEREAS, PURA § 36.108 grants local regulatory authorities the right to suspend the
effective date of proposed rate changes for ninety (90) days after the date
the rate change would otherwise be effective; and
WHEREAS, PURA § 33.023 provides that costs incurred by cities in ratemaking
activities are to be reimbursed by the regulated utility.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
COLLEYVILLE, TEXAS:
Sec. 1. THAT the August 8, 2008, effective date of the rate request submitted by
Oncor on or about June 27, 2008, be suspended for the maximum period
allowed by law to permit adequate time to review the proposed changes
and to establish reasonable rates.
Sec. 2. THAT as provided in the City's resolution approving membership in the
Steering Committee of Cities Served By Oncor, the Executive Committee
of the Steering Committee is authorized to hire and direct legal counsel
Resolution R-08-2988
Page 2 of 2
and consultants, negotiate with Oncor, make recommendations regarding
reasonable rates, and to intervene and direct any necessary
administrative proceedings or court litigation associated with an appeal of
a rate ordinance and the rate case filed with the City or Public Utility
Commission.
Sec. 3. THAT the City's reasonable rate case expenses shall be reimbursed by
Oncor.
Sec. 4. THAT it is hereby officially found and determined that the meeting at
which this Resolution is passed is open to the public as required by law
and the public notice of the time, place, and purpose of said meeting was
given as required.
Sec. 5. THAT a copy of this resolution shall be sent to Oncor, in care of Debra
Anderson, Oncor Electric Delivery Company, 1601 Bryan St., Suite 23-
055C, Dallas, Texas 75201 and to Geoffrey Gay, General Counsel to the
Oncor Steering Committee, at Lloyd Gosselink Rochelle & Townsend,
P.C., P.O. Box 1725, Austin, Texas 78767-1725.
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF AYES, NAYS AND ABSTENTIONS
ON THIS THE DAY OF 2008.
ATTEST: CITY OF COLLEYVILLE
Cynthia Singleton, TRMC, CMC David Kelly
City Secretary Mayor
~~i ~,~
` _ ~' City of Colleyville City Hall
(~, `; ~ 100 Main Street
Colleyville, Texas 76034
~~~~~ a Agenda Briefing 817.503.1000
www.colleyville.com
File Number: R-08-2989
File Number: R-08-2989
Version: 1
Requester: Office of the City
Secretary
File Type: Resolution
Agenda Date: 07/15/2008
Agenda No.: 6b
Status: Resolution
Controlling Body: City Council
Final Action:
File Name: Consideration of appointment of a City Council Liaison to the Metroport Teen Court Advisory
Board
Attachments: Resolution R-08-2989.pdf
History of Legislative File
Version: Date: Acting Body: Action Text:
1 06/10/2008 Zoning Board of
Adjustment
1 07/15/2008 City Council
Title
Consideration of appointment of a City Council Liaison to the Metroport Teen Court
Advisory Board
Explanation
Reading and Public Hearing
In June 2000, the City Council approved Resolution R-00-1669, which formally established
City Council liaisons for City boards, commissions and committees.
During the July 1, 2008, Pre Council meeting, it was determined that the City Council liaison
program would be discontinued, with the exception of the appointment of a liaison to the
Metroport Teen Court Advisory Board.
This item provides for the consideration of an appointment of a City Council liaison to the
Metroport Teen Court Advisory Board.
Financial Impact
It has been determined that there is no financial impact.
Recommendation
Approval
City of Colleyville Page 1 Printed on 7/7/2008
RESOLUTION R-08-2989
A RESOLUTION APPOINTING A CITY COUNCIL LIAISON TO THE
METROPORT TEEN COURT ADVISORY BOARD
WHEREAS, the City Council desires to appoint a City Council liaison to the
Metroport Teen Court Advisory Board.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF COLLEYVILLE, TEXAS:
Sec. 1. THAT is appointed to serve
as the City Council liaison to the Metroport Teen Court Advisory Board.
AND IT IS SO RESOLVED.
PASSED BY A VOTE OF
ABSTENTIONS ON THIS THE
_ AYES, NAYS AND
DAY OF 2008.
ATTEST:
Cynthia Singleton, TRMC, CMC
City Secretary
CITY OF COLLEYVILLE
David Kelly
Mayor
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100 Main Street
Colleyville, Texas 76034
°~~~~- Agenda Briefing 817.503.1000
www.colleyville.com
File Number: R-08-2990
File Number: R-08-2990
File Type: Resolution
Status: Resolution
Version: 1
Requester: Community
Development
Department
Agenda Date: 07/15/2008
Agenda No.: 6c
Controlling Body: City Council
Final Action:
File Name: Approval of a waiver of the requirements of Section 6.3 of the Colleyville Code of Ordinances
regarding the sale of alcoholic beverages within 300 feet of a school, Case G-08-026
Attachments: Copy of Section 6.3 -Colleyville Code of Ordinances Overall Site Plan Showing Location •
Resolution R-06-2672 Resolution R-08-2990
History of Legislative File
Version: Date: Acting Body: Action Text:
07/15/2008 City Council
Title
Approval of a waiver of the requirements of Section 6.3 of the Colleyville Code of
Ordinances regarding the sale of alcoholic beverages within 300 feet of a school, Case
G-08-026
Explanation
Reading and Public Hearing
This request involves a petition by the new tenants of the previously vacated Metro Cinema
site located in the Colleyville Town Center shopping center for a waiver to the 300 foot
distance requirement, as stated in Section 6.3 of the Colleyville Code of Ordinances,
between an establishment that sells alcohol and a school. The new name for the theater
will be the Colleyville Cinema Grill and IMAX Theater. The City Council previously approved
a similar request for this property under Resolution R-06-2672 on March 7, 2006, granting a
waiver to the 300 foot separation requirement to the Metro Cinema of Colleyville/Indigo
Grille Restaurant. Although Resolution R-06-2672 granted a waiver request to Metro
Cinema of Colleyville/Indigo Grille Restaurant, the resolution states that any change to the
certificate of occupancy shall render the waiver invalid. Therefore the new tenants of the
movie theater must obtain a new waiver from the City Council.
The 300 foot distance requirement between an establishment that sells alcohol and a
school is measured from property line to property line. The property line for the movie
theater/restaurant is eighty feet from the property line of the Barbara Gordon Montessori
School. The eighty foot right-of-way of Riverwalk Drive separates the Town Center
properties from the Barbara Gordon Montessori School. The Barbara Gordon Montessori
School property is accessed from Hall Johnson Road, but the property has frontage on
City of Colleyville Page 1 Printed on 7/9/2008
Agenda Briefing Continued (R-08-2990)
Riverwalk Drive. The Town Center development fronts toward Colleyville Boulevard and the
back of the shopping center faces Riverwalk Drive, which is a four lane roadway.
On February 18, 2003, the City Council approved a Special Use Permit under Ordinance
0-03-1389, which authorizes the sale of alcoholic beverages within the limits of the entire
Town Center development, provided that any business complies with the 300 foot distance
requirement from a school. A license to sell alcoholic beverages cannot be issued by the
City for property located within 300 feet of a public school, or a private school that has more
than 100 students enrolled in kindergarten through sixth grade, unless the City Council
approves a waiver of the distance requirement due to special circumstances. A copy of
Section 6.3 of the Colleyville Code of Ordinances, which contains the distance requirements
and the waiver provision, is attached.
The City Council approved a similar waiver request of the distance requirements on January
6, 2004, for Gloria's Restaurant, which is also located in the Town Center development.
Financial Impact
It has been determined that there is no financial impact.
Recommendation
Approval
City of Colleyville Page 2 Printed on 7/9/2008
Copy of Section 6.3 - Colleyville Code of Ordinances
Sec. 6-3. Restrictions on sales within prescribed distances of
public and privafe schools, churches and public hospitals.
(a) It shall be unlawful for any person who is engaged in the
business of selling alcoholic beverages to sell alcoholic beverages
where the place of business of any such person is within three
hundred (300) feet of any church, public or private school, or public
hospital.
(b) The measurement of the distance between the place of
business where alcoholic beverages are sold and a church or
public hospital shall be along the property lines of the street fronts
and from front door to front door, and in a direct line across
intersections.
(c) The measurement of the distance between the place of
business where alcoholic beverages are sold and a public or
private school shall be in a direct line from the property line of the
public or private school to the property line of the place of business
and in a direct line across intersections.
[d) The City Council may allow a variance to this section if it
determines that the enforcement of the reaulation in a particular
instance is not in the best interests of the public, constitutes waste
or inefficient use of land or other resources, creates an undue
hardship on the applicant for a license or permit does not serve its
intended purpose or is not effective or necessary, or for any other
reason the City Council determines, after consideration of the
health safety and welfare of the public and the eauities of the
situation that the variance is in the best interest of the community.
(e) The term "private school", including a parochial school, means a
school offering a course of instruction for students in one or more
grades from kindergarten through grade 12, and has more than 100
students enrolled and attending courses at a single location.
Overall Site Plan Showing Location
Site
Location
RESOLUTION R-06-2672
A RESOLUTION APPROVING A WAIVER OF SECTION 6.3 OF THE COLLEYVILLE
CODE OF ORDINANCE REGARDING THE DISTANCE REQUIREMENTS FOR THE
SALE OF ALCOHOLIC BEVERAGES FOR METRO CINEMA OF COLLEYVILE/INDIGO
GRILLE RESTAURANT ON LOTS 7 AND 8, BLOCK 1, TOWN CENTER COLLEYVILLE
ADDITION
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
COLLEYVILLE, TEXAS:
Sec. 1. THAT the distance requirements from a public or private school are hereby
waived to allow Metro Cinema of Colleyville/Indigo Grille Restaurant to
obtain a license to sell alcoholic beverages in conjunction with a movie
theater and restaurant on Lots 7 and 8, Block 1, Town Center Colleyville are
hereby waived.
Sec. 2. THAT this waiver shall be valid for the certificate of occupancy for Metro
Cinema of Colleyville/Indigo Grille Restaurant at the location stated above,
and shall become invalid upon any change in occupancy.
AND IT IS SO RESOLVED.
PASSED BY A VOTE OF ~ AYES, ~_ NAYS AND D ABSTENTIONS ON
THIS THE f= DAY OF 2006.
ATTEST:
Cynthia Singleton, TRMC
City Secretary
CITY OF COLLEYVILLE
/--~-J
David Kelly
Mayor
RESOLUTION R-08-2990
A RESOLUTION APPROVING A WAIVER OF SECTION 6.3 OF THE
COLLEYVILLE CODE OF ORDINANCES REGARDING THE DISTANCE
REQUIREMENTS FOR THE SALE OF ALCOHOLIC BEVERAGES FOR A
RESTAURANT IN CONJUNCTION WITH A MOVIE THEATER ON LOTS 7 AND
8, BLOCK 1, TOWN CENTER COLLEYVILLE ADDITION
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF COLLEYVILLE, TEXAS:
Sec. 1. THAT the distance requirements from a public or private school are
hereby waived to allow Colleyville Cinema Grill and IMAX Theater to
obtain a license to sell alcoholic beverages in conjunction with a movie
theater and restaurant on Lots 7 and 8, Block 1, Town Center
Colleyville.
Sec. 2. THAT this waiver shall be valid for the certificate of occupancy for
Colleyville Cinema Grill and IMAX Theater at the location stated
above, and shall become invalid upon any change in occupancy.
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF AYES, NAYS AND ABSTENTIONS
ON THIS THE DAY OF 2008.
ATTEST:
Cynthia Singleton, TRMC, CMC
City Secretary
CITY OF COLLEYVILLE
David Kelly
Mayor
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~~~ Cit of Colle ville City Hall
(~ Y Y 100 Main Street
Colleyville, Texas 76034
°~~°~ Agenda Briefing 817.503.1000
www.colleyville.com
File Number: File Type: Report
Version: 1 Agenda Date: 07/15/2008
Requester: Office of the City Agenda No.: 8
Secretary
File Name: Reports -July 15, 2008
Attachments: Senior Advisory Committee Minutes -May 15, 2008
History of Legislative File
Status: Reports
Controlling Body: City Council
Final Action:
Version: Date: Acting Body: Action Text:
1 07/15/2008 City Council
Title
Senior Center Advisory Committee Minutes -May 15, 2008
City of Colleyville Page 1 Printed on 7/9/2008
G~tY of
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~'exas
SENIOR CENTER ADVISORY COMMITTEE
MINUTES
Thursday, May 15, 2008
1:30 p.m.
The regular meeting of the Colleyville Senior Center Advisory Committee was
called to order at 1:30 p.m. on Thursday, May 15, 2008 by Debra Minea, Chair of
the Committee.
ROLL CALL: Debra Minea, Wanda Johnson, Lila Coley, Dorothy
Parker, Jack Olsen, Connie Hampton and Patrecia
Fox
ABSENT: Councilman Tom Hart and Councilman Mike Taylor,
STAFF: Monica Walsh, Park and Recreation Director and
Renee Garrett, Senior Center Supervisor
Call to Order and Roll Call
Approval of the April 17, 2008 Senior Center Advisory Committee Minutes
Jack Olsen made a correction on page 2 under item 6, Reports -Staff and
Committees.
The following paragraph is as stated in the April 17, 2008 minutes:
"Connie Hampton reported that two (2) sympathy cards and six (6) get well cards
were mailed in April."
The corrected minutes should read:
"Renee Garrett reported for Connie Hampton that two (2) sympathy cards and six
(6) get well cards were mailed in April."
Senior Center Advisory Committee
May 15, 2008
Page 2 of 3
Jack Olsen made a motion to approve the minutes as amended. Patrecia Fox
seconded. The motion carried with a unanimous vote.
3. Discussion and Consideration of Senior Center Committees
Social Committee:
Barbara Kirkland will accept the position as chairperson of the Social Committee;
however, she will not be available for six (6) weeks. If someone else would like
to take the position until she is available that would be fine with her.
Announcements will be made on Tuesday's to recruit volunteers for the
committee. Wanda Johnson will meet with Barbara Kirkland and let her know
that announcements will be made to recruit volunteers and discuss further plans.
Directory Communications Committee:
The committee is not taking anymore applications for the directory. The release
that was signed stated that the Directory would only be distributed to members
only. It is not for distribution to non-members or to the general public.
There are 90 names in the Senior Center's first directory.
Welcome Committee:
Dorothy Parker volunteered to chair the committee and will make an
announcement at lunch on Friday about the committee. She will recruit
volunteers to help her. Discussed welcome folder with information to give to
new members and also send cards and welcome letters.
4. Discussion and Consideration of Senior Center Wish List
The acoustical project was discussed and options are being evaluated by City
staff.
Received grant from the Colleyville Women's Club for the chairs and bookcases
for the library.
5. Discussion on Items of Interest for Potential Future Action
None to report.
6. Reports -Staff and Committees
Renee Garrett, Senior Center Supervisor, gave an overview of the senior
activities and programs.
Senior Center Advisory Committee
May 15, 2008
Page 3 of 3
Connie Hampton reported that six (6) cards were mailed in May.
Jack Olsen reported that there are only three (3) computers with power surges.
If computers are running when a storm comes up, they need to be shut down and
unplugged.
Debbie Minea reported lunches are going well. Attendance was down last time
and there will only be one lunch in July.
7. Citizen comments/presentation regarding items not on the agenda*
No citizen comments.
8. Adjournment
Jack Olsen moved to adjourn at 2:14 p.m. Wanda Johnson seconded the motion.
The motion carried with a unanimous vote.
Respectfully submitted:
Wanda H. Drexel, Administrative Secretary
RESOLUTION R-08-2991
A RESOLUTION APPROVING COUNCIL ACTION
UNDER BUSINESS AT THE REGULAR
COUNCIL MEETING OF
JULY 15, 2008
WHEREAS, Council has taken action on certain items on the agenda under Business.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
COLLEYVILLE, TEXAS:
Sec. 1. THAT the agenda decisions approved by Council action under Business this
date and not otherwise adopted by Ordinance and/or separate Resolution as
follows are hereby adopted:
a. THAT
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF AYES, NAYS AND ABSTENTIONS
ON THIS THE DAY OF 2008.
ATTEST:
Cynthia Singleton, TRMC, CMC
City Secretary
CITY OF COLLEYVILLE
David Kelly
Mayor