The URL can be used to link to this page

Home My WebLink AboutColleyville Crime Control and Prevention District (CCCPD )-Agenda Packets-6/17/20084_._~. ~~~~~-~- City of Colleyville '~~~' ~.A' Agenda Colleyville Crime Control and Prevention District Board City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Tuesday, June 17, 2008 6:30 PM City Council Chambers 1. 2. 3. 3a 3b 4. CALL TO ORDER CONSENT: READING AND PUBLIC HEARING -Resolution R-08-0041 Approval of the minutes of the Crime Control and Prevention District Board of Directors meeting of June 19, 2007 READING AND PUBLIC HEARING R-08-0042 Adopting the annual budget for Fiscal Year 2009 (FY 2009) of the Colleyville Crime Control and Prevention District (CCCPD) R-08-0043 Election of a President and Vice President of the Colleyville Crime Control and Prevention District (CCCPD) Board of Directors ADJOURNMENT I hereby certify the above agenda was posted on the bulletin boards at City Hall on Friday, June 13, 2008, by 5:00 -~- .~ Cynthia Singleton, TRMC, CMC City Secretary If you plan to attend this public meeting and have a disability that requires special accomodations, please advise the City Secretary at least 48 hours in advance at 817.503.1133 and reasonable accomodations will be made to assist you. City of Colleyville Page 1 Printed on 6/13/2008 RESOLUTION R-08-0041 A RESOLUTION APPROVING COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS ACTION UNDER CONSENT ITEMS AT THE MEETING OF JUNE 17, 2008 WHEREAS, Colleyville Crime Control and Prevention District Board of Directors has taken action on certain items on the agenda under Consent Items. NOW, THEREFORE, BE IT RESOLVED BY THE COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the agenda decisions approved by the Colleyville Crime Control and Prevention District Board of Directors action under Consent Items as follows are hereby adopted: a. THAT the minutes of the Colleyville Crime Control and Prevention District Board of Directors' meeting held June 19, 2007, are hereby approved. AND IT IS SO RESOLVED. APPROVED THIS DAY OF AYES, NAYS AN D ATTEST: Cynthia Singleton, TRMC, CMC City Secretary 2008, BY A VOTE OF ABSTENTIONS. COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT Tom Hart President "~" ' City of Colleyville ~1°i City Council Minutes -Draft /k•,w:1w Colleyville Crime Control and Prevention District Board City Mall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Tuesday, June 19, 2007 6:30 PM Executive Conference Room The meeting of the Colleyville Crime Control and Prevention District (CCCPD) Board of Directors was called to order by President Jon Ayers on June 19, 2007, at 6:43 p.m. ROLL CALL: Directors Carol Wollin, Rich Hendler, Tom Hart, Mike Taylor and David Kelly were present. President Jon Ayers, City Manager Bill Lindley, Assistant City Manager Kelly Cooper, Finance Director Terry Leake, Police Chief Tommy Ingram, Police Lieutenant Rodney Cunningham, City Attorney Michael Kallas and City Secretary Cynthia Singleton were also present. Director Tony Licata was absent. 2. 2a Approval of the minutes of the Crime Control and Prevention District Board of Directors meeting of June 6, 2006 President Ayers opened the public hearing and read Resolution R-07-0038 in its entirety. There was no one present wishing to speak concerning this item and President Ayers closed the public hearing. Director Hart moved to approve Resolution R-07-0038. Director Hendler seconded the motion. The motion carried by the following vote: Aye: 6 -Jon Ayers, Carol Wollin, Rich Hendler, Tom Hart, Mike Taylor, David Kelly Absent: 1 -Tony Licata CONSENT: READING AND PUBLIC HEARING -Resolution R-07-0038 City of Colleyville Page 1 Printed on 6/1 Z/2008 Colleyville Crime Control and City Council Minutes -Draft June 19, 2007 Prevention District Board 3. READING AND PUBLIC HEARING 3a R-07-0039 Adopting the annual budget for Fiscal Year 2008 of the Colleyville Crime Control and Prevention District President Ayers opened the public hearing and read Resolution R-07-0039 in its entirety. There was no one present wishing to speak regarding this item and President Ayers closed the public hearing. Police Chief Tommy Ingram provided an overview of the CCCPD budget and answered questions of the Council. Director Kelly moved to approve Resolution R-07-0039. Director Wollin seconded the motion. The motion carried by the following vote: Aye: 6 -Jon Ayers, Carol Wollin, Rich Hendler, Tom Hart, Mike Taylor, David Kelly Absent: 1 -Tony Licata 3b R-07-0040 Election of a President and Vice President of the Colleyville Crime Control and Prevention District Board of Directors President Ayers opened the public hearing and read Resolution R-07-0040 in its entirety. There was no one present wishing to speak regarding this item and President Ayers closed the public hearing. President Ayers opened the floor for nominations for President. Director Kelly nominated Director Ayers as President and Director Hendler as Vice President. President Ayers and Director Hendler declined the nomination. Director Kelly nominated Director Hart as President and Director Taylor as Vice President. There were no other nominations. City of Colleyville Page 2 Printed on 6/12/2008 Colleyville Crime Control and City Council Minutes -Draft June 19, 2007 Prevention District Board Director Kelly moved to approve Resolution R-07-0040 appointing Director Hart as President and Director Taylor as Vice President of the Colleyville Crime Control Prevention District. Director Hendler seconded the motion. The motion carried by the following vote: Aye: 6 -Jon Ayers, Carol Wollin, Rich Hendler, Tom Hart, Mike Taylor, David Kelly Absent: 1 -Tony Licata 4. ADJOURNMENT There being no further business before the Board of Directors, President Ayers declared the meeting adjourned at 6:55 p.m. APPROVED BY A VOTE OF AYES, NAYS AND ABSTENTIONS ON THIS THE DAY OF 2008. Minutes taken and prepared by: Cynthia Singleton, TRMC, CMC City Secretary City of Colleyville Page 3 Printed on 6/12/2008 IU ~,y ~,:.. ,,~: ~4~ ~~; ~.:... City of Colleyville Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com File Number: R-08-0042 File Number: R-08-0042 File Type: Resolution Status: Resolution Version: 1 Agenda Date: 06/17/2008 Controlling Body: Colleyville Crime Control and Prevention District Board Requester: Finance Department Agenda No.: 3a Final Action: File Name: Adopting the annual budget for Fiscal Year 2009 (FY 2009) of the Colleyville Crime Control and Prevention District (CCCPD) Attachments: FY 2009 CCCPD Budget.pdf Resolution R-08-0042.pdf History of Legislative File Version: Date: Acting Body: Action Text: 1 06/17/2008 Colleyville Crime Control and Prevention District Board Title Adopting the annual budget for Fiscal Year 2009 (FY 2009) of the Colleyville Crime Control and Prevention District (CCCPD) Explanation Reading and Public Hearing In accordance with the Local Government Code, the Colleyville Crime Control and Prevention District (CCCPD) Board, which is comprised of active City Councilmembers, shall propose an annual budget. The budget must contain a complete financial statement, including a statement of outstanding obligations; the amount of cash on hand; the amount of money received by the district during the previous year; the estimated amount of money available to the district; the amount of money needed to fund approved programs; the amount of money requested for programs that were not approved; the tax rate for the next fiscal year; the amount of the balances expected at the end of the year in which the budget is being prepared; and the estimated amount of revenues and balances available to cover the proposed budget. Financial Impact The CCCPD's projected revenue for FY 2009 is $1,374,529 including a draw down of available cash of $299,402 and expenditures of $1,173,441. Proposed expenditures are: Administrative board and audit expenses $ 1,850.00 Software and printer for Police identification cards $ 4,980.00 Police Software Annual Maintenance Contract $ 45,000.00 Four (4) police officers $ 291,955.00 City of Colleyville Page 1 Printed on 6/12/2008 Agenda Briefing Continued (R-08-0042) Teen Court program $ 38,765.00 Four (4) replacement police vehicles and ancillary equipment $ 136,900.00 One (1) replacement administrative investigations vehicle with ancillary equipment $ 17,470.00 Protective parking awnings for police fleet vehicles $ 45,000.00 Replacing one-third of existing hand-held radios $ 30,000.00 Mobile digital computer replacement fund $ 15,000.00 Two (2) portable radar traffic safety signs $ 9,500.00 Three (3) portable accident-scene speed bumps $ 1,350.00 Four (4) automated external defibrillators $ 10,500.00 Ten (10) traffic barriers for Community Services events $ 2,350.00 40 traffic cones for Community Services events $ 1,900.00 Twelve (12) Patrol rifle sighting systems $ 4,200.00 Replacement of two (2) computer servers $ 14,000.00 Debt service $ 502,721.00 Recommendation Approval City of Colleyville Page 2 Printed on 6/12/2008 COLLEYVILLE CRIME CONTROL DISTRICT FY 2009 BUDGET FISCAL YEAR BEGINNING FUND BALANCE REVENUES: 1/2 CENT SALES TAX REVENUE INTEREST INCOME USE OF AVAILABLE CASH TOTAL REVENUES EXPENDITURES: ADMINISTRATIVE BOARD/AUDIT EXPENSES: STATE REQUIRED POLICE ID CARDS SOFTWARE AND PRINTER FOR POLICE ID CARDS PERSONNEL: POLICE OFFICERS: 3 OFFICERS TEEN COURT CAPITAL - VEHICLES: REPLACEMENTS -FOUR PATROL VEHICLES AND EQUIPMENT REPLACEMENT-ONE INVESTIGATIONS/ADM. VEHICLE NEW -PATROL VEHICLE AND EQUIPMENT NEW -TWO MOTORCYCLES AND RADIOS EQUIPMENT: OPTICOM UPGRADE FOR POLICE VEHICLES SECURITY SOFTWARE UPGRADE FOR MOBILE DATA COMPUTERS REPLACEMENT -HAND HELD RADIOS (1/3) PROTECTIVE PARKING LOT AWNINGS 2 PORTABLE RADAR TRAFFIC SAFETY SIGNS 3 PORTABLE ACCIDENT-SCENE SPEED BUMPS 4 AUTOMATED EXTERNAL DEFIBRILLATORS (AEDs) 10 TRAFFIC BARRIERS FOR COMMUNITY SERVICES EVENTS 40 TRAFFIC CONES FOR COMMUNITY SERVICES EVENTS 12 PATROL RIFLE SIGHTING SYSTEMS DEBT SERVICE: 1999 CERTIFICATES OF OBLIGATION / 2006 REFUNDING DEBT TRANSFERS: CAPITAL EQUIPMENT REPLACEMENT FUND - IN-CAR MOBILE DIGITAL COMPUTER SYSTEM TOTAL EXPENDITURES EXCESS REVENUES OVER EXPENDITURES ENDING FUND BALANCE PROJECTED PROPOSED 2008 2009 $898,441 $889,044 $1,024,395 $1,055,127 $25,000 $25,000 $209,996 $160,055 $1,259,391 $1,240,182 $850 $1,850 $1,500 $0 $0 $4,980 $212,370 $216,608 $36,750 $38,765 $144,980 $136,900 $0 $17,470 $42,750 $0 $47,000 $0 $16,000 $0 $10,094 $30,000 $0 $0 $0 $0 $0 $0 $0 $30,000 $45,000 $9,500 $1,350 $10,500 $2,350 $1,900 $4,200 $501,498 $502,721 $15,000 $15,000 $1,058,792 $1,039,094 $200,599 $201,088 ' $889,044 $930,076 ' MUST HAVE A 1.4 TIMES COVERAGE RATIO ($201,088) FOR DEBT SERVICE PAYMENT RESOLUTION R-08-0042 A RESOLUTION ADOPTING AN ANNUAL BUDGET FOR FISCAL YEAR 2009 FOR THE COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT WHEREAS, the laws of the State of Texas require that an annual budget be adopted by the Board of Directors; and WHEREAS, the laws require that the budget includes projected revenues and proposed expenditures, cash on hand at the start of the year, the amount of money received during the prior year, the tax rate and the projected ending fund balance. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT: Sec. 1. THAT the Fiscal Year 2009 budget amounts for the Colleyville Crime Control and Prevention District with a sales and use tax rate of .5% are as follows: Projected Revenue Received in Fiscal Year 2008 Projected Cash on Hand as of October 1, 2008 Revenues Expenditures Ending Fund Balance at September 30, 2009 AND IT IS SO RESOLVED. APPROVED THIS THE DAY OF AYES, NAYS AND ATTEST: $1,259,391 $ 889,044 $1, 374, 529 $1,173,441 $ 790,729 2008, BY A VOTE OF ABSTENTIONS. COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT Cynthia Singleton, TRMC City Secretary Tom Hart President ~, G.~r~~_,~, City of Colleyville 100 Main Street Colleyville, Texas 76034 .~-,., A enda Briefin 817.503.1000 g g www.colleyville.com File Number: R-08-0043 Version: 1 Requester: Office of the City Secretary File Number: R-08-0043 File Type: Resolution Agenda Date: 06/17/2008 Agenda No.: 3b Status: Resolution Controlling Body: Colleyville Crime Control and Prevention District Board Final Action: File Name: Election of a President and Vice President of the Colleyville Crime Control and Prevention District (CCCPD) Board of Directors Attachments: Resolution R-08-0043.pdf History of Legislative File Version: Date: Acting Body: Action Text: 1 06/17/2008 Colleyville Crime Control and Prevention District Board Title Election of a President and Vice President of the Colleyville Crime Control and Prevention District (CCCPD) Board of Directors Explanation Reading and Public Hearing In accordance with the Local Government Code, the Colleyville Crime Control and Prevention District Board of Directors shall elect, from among its members, a President and Vice President. Each officer of the Board serves for a term of one year. Financial Impact It has been determined that there is no financial impact. Recommendation Approval City of Colleyville Page 1 Printed on 6/11/2008 RESOLUTION R-08-0043 A RESOLUTION APPOINTING A PRESIDENT AND VICE PRESIDENT TO THE COLLEYVILLE CRIME CONTROL PREVENTION DISTRICT BOARD OF DIRECTORS WHEREAS, the Colleyville Crime Control and Prevention District Board of Directors shall elect, from among its members, a President and Vice President in accordance with the Local Government Code. NOW, THEREFORE, BE IT RESOLVED BY THE COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT Director Director AND IT IS SO RESOLVED. APPROVED BY A VOTE OF ABSTENTIONS, THIS THE ATTEST: Cynthia Singleton, TRMC, CMC City Secretary AYES, DAY OF NAYS AND 2008. COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT Tom Hart President _ is appointed President and is appointed Vice President.