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HomeMy WebLinkAboutColleyville Trails and Sidewalks Committee-Agenda Packets-5/13/2008Il~ Texas PUBLIC NOTICE COLLEYVILLE TRAILS AND SIDEWALKS COMMITTEE AGENDA Tuesday, May 13, 2008 3:00 P.M. COLLEYVILLE CITY HALL EXECUTIVE CONFERENCE ROOM 100 MAIN STREET 3RD FLOOR The agenda for this meeting will be as follows: 1. Call to Order 2. Approval of Meeting Minutes for March 25, 2008 3. Election of a New Chairperson 4. Update of the 2008 Sidewalk Improvements 5. Update of the Pleasant Run Trail Improvements 6. Presentation of the May 6, 2008 Pre-Council Comments regarding Sidewalk Construction/Escrow Requirements 7. Citizen Comments 8. Adjournment 1 certify that this notice was posted on the City Hall Bulletin Board on Friday, May 9, 2008, by S:OOpm. Kathy E. Moore Engineering Assistant Colleyville Trails and Sidewalks Committee Agenda -March 25, 2008 Clty ref TCxae COLLEYVILLE TRAILS AND SIDEWALKS COMMITTEE MEETING MINUTES -March 25, 2008 CALL TO ORDER The meeting was called to order at 3:04 p.m. ROLL CALL Present: Gail Manion, Odilon Alvarado, Bahjat McElroy, Judy Atwood, David Klenzendorf and Councilmember Liaison Tony Licata Staff Present: Steve Chutchian, Jeremy Hutt, Chad Bartee and Kathy Moore APPROVAL OF MINUTES Before the approval of the minutes introductions were made to introduce new Committee member Bajhat McElroy. Judy Atwood noted a spelling and word error; the minutes were approved with corrections. AGENDA ITEMS 1. Election of a New Chairperson Gail Manion spoke concerning the election of a new Chairperson for the Committee and what responsibilities go along with being Chairperson. Councilman Licata gave some guidelines to follow. The newer members felt that they were still in the learning process and wanted some time to think it over. Odilion Alvarado made a motion that Gail Manion remines Chairperson for the next quarter and this item be tabled until the Committee's next scheduled meeting. David Klenzendorf seconded the motion, the vote was unanimous. 2. Update of the 2008 Sidewalk Improvements A Citizen Petition was submitted by homeowners along Beverly Drive for the Committee's consideration which stated that they wanted a sidewalk along the entire length of Beverly Drive due to safety concerns for the residents and the children walking to school. There was discussion concerning the petition and the safety issues presented by the citizens in that area. Jeremy Hutt gave a brief update concerning the cost estimates for the 2008 Sidewalk Improvements which went to City Council for approval on January 15, 2008, per the Committee's recommendations. Steve Chutchian informed the Committee that one change to the original plan was to move the sidewalks along Shelton Drive to the North side of the road due to recent drainage improvement that were not in place when the Colleyville Trails and Sidewalks Committee Minutes -March 25, 2008 original design was made. Gail Manion was involved in this decision and walked the area with City staff; the move to the North side of Shelton Drive will enable the City to install more footage for less money. The Committee and staff reviewed each project individually with lengthy discussions on the cost since most of the cost estimates came in higher then expected. Gail Manion voiced her concerns over the cost and importance of the two smaller projects on Brown Trail and Kingswood Estates. She felt that the safety concerns on Beverly Drive outweighed the sidewalk connection for the other two projects and that the money for those projects should be spent on Beverly Drive. Steve Chutchian reminded the Committee that all these items have already been approved by City Council and any changes to the plan would have to go back to Council for an amendment. In addition, he had concerns over changing the plan because Citizen's in the Brown Trail area and Kingwoods Estates are now expecting these improvements to be made in the coming months. Upon further discussion the Committee members agreed that the recommendations as approved by City Council would stand, and Councilman Licata would keep watch for additional funds that may become available as the fiscal year comes to an end. Staff will move forward with the 2008 Sidewalk Improvements 3. Update of the Pleasant Run Trail CEDC Funds Steve Chutchian gave a brief review of the past recommendations to bring Bahjat McElroy up to date. In the FY08 CEDC budget, there is $170,000 available for trail work and in the FY10 budget there will be $500,000 available. The original plan was for the $170,000 to be used for the connection of the Webb House on L.D. Lockett Road. Because of the new school the Committee recommended a change of priorities to use the FY08 funds on the Pleasant Run Trail to improve pedestrian access to the new school; thus deferring the work at the Webb House connection until FY10. In Addition, there is $20,000 available in Parkland Dedication Fees that can be used for the Webb House Trail engineering cost. The Committee recommended that the $20,000 from the Parkland Dedication Funds and $10,000 from the FY08 CEDC Funds be allocated for the engineering and permitting on the proposed trail at the Webb House. Additionally, the remaining $160,000 in CEDC Funds be allocated to build the concrete segments from Hardage Lane to Cooks Lane and from Cooks Lane south to the end of the existing asphalt trail. The Committee further recommended that in the bidding process staff consider bidding as an added alternate, the repaving of the $17,000 segment that is currently black topped. Monica Walsh took the Committee's recommendations to the Parks and Recreation Advisory Board for approval in February. The recommendations of both Committees' will then go to the Colleyville Economic Development Corporation Board for approval. Once approved by the CEDC Board it is scheduled to go before Council on April 15, 2008 and the second reading on May 6, 2008. After approval, staff will move forward with construction. Steve Chutchian noted that the construction does not have to be completed within the fiscal year in order to receive the approved funds. Colleyville Trails and Sidewalks Committee Minutes -March 25, 2008 4. Consideration of changes to the Murphy Road Trail Steve Chutchian gave an update on the status of the proposed Murphy Road Trail, stating that City Council had previously approved the relocation of the original Beddo Creek Trail alignment to the west side of Murphy Road. The trail was also determined to be 8 feet in width. The Developer of the Reserve at Colleyville, RP25 Development, is requesting to City Council to reduce a 275' section of the Murphy Road Trail to 6' from the original 8'. This will enable the Developer to create anon-linear trail section and to enhance the entry to the Reserve at Colleyville with additional landscaping and trees. Gail Manion has also visited the site to observe the proposed alignment; Council will consider the Developer's request at their April 1, 2008 meeting. The Committee discussed the request to reduce the width of the trail with Judy Atwood making a motion to approve the change and David Klenzendorf, seconded the motion. The vote was unanimous. 5. Discussion of the Sidewalk Build/Escrow Requirements Chad Bartee gave a brief update concerning the build/escrow requirements, stating that staff will be submitting to City Council our current process, along with the Committee's recommendations and staff's concerns. Judy Atwood voiced frustrations over this issue stating that the Committee has not moved forward over the years, but feels they may have even moved backwards with regard to results. Chad Bartee stated that the Engineering Department is now coordinating issues between the departments with concern to getting the sidewalks built. Plans are now being stamped to inform the builders of exactly what size sidewalks are required for their project. Mr. Licata summed it up with this statement: The staff wants clearer rules and guidance, and the Committee wants stronger enforcement. STAFF REPORTS The committee set their next meeting for Tuesday, May 13, 2008 at 3:00 p.m. CITIZEN COMMENTS There were no Citizen comments. ADJOURNMENT The meeting adjourned at 5:51 p.m. Respectfully Submitted, Kathy E. Moore Administrative Assistant Approved on: May 13, 2008 Colleyville Trails and Sidewalks Committee Minutes -March 25, 2008