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HomeMy WebLinkAboutCelebrate Colleyville-Minutes-11/28/2007Celebrate Colleyville Steering Committee Meeting Colleyville City Hall 100 Main Street CMO Conference Room November 28, 2007 at 4:00 p.m. Call to order and roll call Jerome Davis called the meeting to order at 4:12 p.m. Present: Jerome Davis, Pete Challinor, Stan Hall, Michael Muhm, Tom Westerman, Ret Stansberger, Jennifer Patterson, Jason Williams. Council Liaison: Carol Wollin Staff: Mona Gandy Guest: Barbara Couch Absent: Nancy Carroll I1. Approval of Minutes: November 7, 2007 Michael Muhm made a motion to approve the minutes; Tom Westerman seconded the motion. Motion approved. III. 2007 Celebrate Colleyville A. Review of master schedule Copies of the master schedule were distributed and reviewed by committee members. Santa's arrival will be moved to 1:15 p.m. so that it doesn't coincide with the first Santa Paws show at 1:30 p.m. B. Review of final sponsor and booth vendor status Vendors are still being added, so a final vendor layout will be distributed on Saturday. Vendor sign-ups have been good and it looks like we may be at capacity for vendors. Jennifer Patterson reviewed some of the final additions to the vendors. At this date there are 34 confirmed vendors, in addition to the sponsor booths. Market Street does not look like it will be a sponsor of the VIP food this year (committee members have been unable to reach the manager to confirm); so VIP food costs will be added to the budget. C. Review of staff, committee, and volunteer assignments All staff, committee, and volunteer assignments are detailed on the master schedule. A detailed volunteer assignment sheet will be distributed Saturday prior to the event. D. Review of advertising and public relations efforts All the major papers have received a press release. The first Colleyville Courier ad ran last week (In future, all Courier in-kind sponsorship ads must be produced in black and white.) The Fort Worth Star-Telegram ad (1/4-page, color) will run in Friday's Northeast section. The HOLIDAY page on Colleyville.com has been up for the past three weeks. E. Budget and cost review To date, the committee has spent approximately $40,000; however, invoices such as the electrician, fuel, and design work have yet to be submitted and tallied. IV. Next Meeting Date The next meeting will be Wednesday, January 23, 2008, at 4:00 p.m. in the CMO Conference Room on the third floor of city hall. V. Adjournment Stan Hall made a motion to adjourn the meeting; Michael Muhm seconded the motion. Motion approved. The meeting was adjourned at 5:37 p.m.