HomeMy WebLinkAboutCelebrate Colleyville-Minutes-10/24/2007Celebrate Colleyville Steering Committee Meeting
Minutes for October 24, 2007
I. Call to order and roll call
The meeting was called to order at 4:15 p.m.
Members present: Jerome Davis, Michael Muhm, Jennifer Patterson, Tom Westerman, and Pete
Challinor
Members absent: Richard Myers, Ret Stansberger, Jason Williams, Stan Hall, and Nancy Carroll
Staff present: Mona Gandy
II. Approval of Minutes: October 3, 2007
Michael Muhm made a motion to approve the minutes; Pete Challinor seconded the motion. Motion
approved.
III. 2007 Celebrate Colleyville
A. Activities
Snow Area
Complete.
Inflatables
Jennifer Patterson will confirm with Colleyville Bounce that the $300 price will include generators.
Bungee Jump
Staff is working with Lone Star Amusements to finalize arrangements.
Rappelling Wall
Complete.
Promotional Balloon
Michael Muhm presented prices and options. The committee wants to tether balloons at the intersections
surrounding Colleyville Center the Friday before the event to generate attention. Michael will forward the
specifics to place an order to staff for follow-up and completion.
Animals
Country Critters has been contracted. Complete.
Santa Paws Dog Agility Show
Show times were set for 1:30 p.m., 3:00 p.m., and 4:30 p.m. No new update.
Train Ride
Blue Choo is confirmed from 1:00 to 4:00 p.m. at a cost of $350. Complete.
Hippo 2 Slide
Complete.
Children's Craft Area
Craft materials are being ordered. Complete.
Holiday Tree & Tree Lighting
The committee wants to use multi-color, non-flashing lights on the tree. Jerome Davis reported that he
has made arrangements for three choirs to lead in holiday carols after the tree lighting. The tree lighting
will take place at 6:00 p.m.
B. Entertainment
Brian English Orchestra
The orchestra is not available from 5:00-6:00 p.m.
Staff will ask Scott Welmaker to inquire about the availability of the Northeast Orchestra. Michael Muhm
volunteered to check on the availability of the Southlake orchestra.
Radio Disney
Complete.
C. Booth Vendors
Vendor Update
Update provided.
D. Decorations
Props and decorations
Staff is still pursuing a chair for the Santa Photo Stop and nutcrackers for the front gate.
Decorative Inflatables
Michael Muhm presented pictures of decorative inflatables available from Lowes. The committee chose
the penguin and the snowman. Staff will handle the purchase. Complete.
Celebrate Colleyville Steering Committee
Minutes from October 24, 2007
Page 3
E. Advertising, Public Relations, and Promotions
Poster Artwork
Staff is working with the artist to complete the poster. The same artwork will be carried over for the ads.
Tom Westerman pointed out that all posters and flyers must be to him by Nov. 10 for distribution.
Promotions
Staff will talk to the Chamber of Commerce about including an ad with a Celebrate Colleyville
announcement in one of their email blasts. Staff will also follow up with Scott Wetmaker about sharing his
booth at the Chamber Expo and plan to have an attending committee member there with vendor flyers,
applications, and instructions.
Advertising
Jerome Davis has secured a promise of two'/<-page color ads with the Colleyville Courier as part of an in-
kind sponsorship. He will supply specifications to staff to develop the advertisments.
Staff is to address ad rates and specials with Kelly Pledger at the Fort Worth Star-Telegram.
F. Subcommittee Reports
Booth Vendors: Stan Hall, Pete Challinor
See staff report above.
Local Entertainment: Jerome Davis. Jason Williams, Jennifer Patterson
Local groups will perform from 1:00 until 4:45 p.m. (tentative). Jennifer Patterson will work with Jerome
Davis for some of her local entertainment groups.
The following groups have confirmed participation: Heritage High School Jazz Choir, Pat Riddles School
of Dance and Colleyville Elementary School.
Sponsorships: Jennifer Patterson
Jennifer Patterson confirmed the stage sponsorship for a local law firm at $2,000. United Community
Bank will sponsor the food court at $250. The local FedEx/Kinko's will provide printing for an in-kind
sponsorship (level TBD).
Staff will prepare sponsor contracts and invoices.
Town Center: Ret Stansberger and Jennifer Patterson
Jennifer Patterson spoke with some of the merchants at Town Center. They expressed interest in
decorating and sidewalk sales. She'll follow-up at a later date for commitments.
Santa's Photo Shop: Tom Westerman
No update at this time.
Volunteer Recruitment: Ret Stansberger, Jason Williams
No update at this time.
G. Event Schedule
Entertainment schedule is still TBD. Staff presented a site layout.
H. Budget and Cost Review
Update to be provided at next meeting, following the due date for quotes.
IV. Next Meeting Dates
Nov. 7 at Colleyville Center
Nov. 14 at City Hall
Nov. 28 at City Hall
V. Adjournment
Michael Muhm made a motion to adjourn; motion seconded by Tom Westerman. The meeting was
adjourned at 5:45 p.m.