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HomeMy WebLinkAboutCelebrate Colleyville-Minutes-8/22/2007Celebrate Colleyville Steering Committee Committee Minutes Wednesday, August 22, 2007 Call to order and roll call Meeting called to order at 4:00 p.m. Present: Stan Hall, Jerome Davis, Ret Stansberger, Jason Williams, Michael Muhm, Tom Westerman, Pete Challinor, Nancy Carroll Absent: Larry Johnson and Jennifer Patterson Staff Present: Stephen Seidel City Council Present: Carol Wollin Approval of Minutes: June 27, 2007 Michael motioned to approve the Minutes. Pete seconded the motion. Motion was approved. III. 2007 Celebrate Colleyville A. Snow Slide Cost is $7500. Planning to be placed in the area where the hot air balloon would have been placed last year. This will allow additional booth/vendor area. B. Illuminart Tree Proposal The committee wants to wait until the next meeting to make a final decision. The committee would like to see photos or one in person in order to make a more informed decision. The committee also would like to add the budget to the next agenda in order to see the event costs in more detail. Stan stated he would work at putting together a preliminary budget for the committee. C. Northeast Orchestra Update - no new update. Perhaps coordinate with them for a show that weekend, and do cross-promotion. D. Irving Community Concert Band Stan stated that he spoke with the Irving Community Concert Band. They originally quoted him $500 to play at the event. However, his contact stated that they would take the proposal to play for free or for a lesser fee to the Board and get back to him. Stan recommended that they play for 45 minutes and play their Christmas concert. Jerome spoke to the Texas State Girls Choir, and they might be interested in performing as well. E. Vendor Update - no new update F. Discussion on Reserving Props Nancy stated that she might be able to arrange for prop storage if the committee wanted to purchase props or the tree. Jennifer had originally volunteered storage space, but she has not attended the past two meetings and thus been unable to provide an update. Tom voiced a concern regarding the oversized chair that Santa will sit in. He wants to ensure that the chair is comfortable since Santa will sit in it for a long period of time. G. Sub-Committee Update for 2007 Event 1. Vendors -Taking Jennifer off the sub-committee since she has committed to serve on several others. Pete is now going to serve on this sub-committee. No new update. 2. Entertainment -Jerome is working on this item. However, it is still early to work with the schools. 3. Sponsorships -Nancy is going to start putting this together. The committee discussed the idea of soliciting sponsors for most of the activities or areas at the event (train, hippo slide, stage, etc). 4. Town Center - Ret recommended hosting a meeting with all City merchants in order to get buy-in and involvement from all Colleyville merchants, not simply Town Center. They would like to add a "Save the Date" type of insert in the Utility Billing inserts. Ret is going to bring ideas for a marketing plan at the next meeting. 5. Publicity - no new update 6. Santa's Photo Shop - no new update 7. Volunteer Recruitment -Continue to use the Chamber Leadership Youth volunteers. Jerome suggested putting information at the Senior Center to get the seniors more involved. The committee needs to begin recruiting volunteers in the next few weeks in order to get the event on calendars. IV. Next Meeting Dates The committee decided to meet on September 12 at 4:00 p.m., as well as on October 3 and October 24 (both at 4:00 p.m.). The committee decided to meet on August 22, 2007 at 4:00 p.m. V. Adjournment Michael made a motion to adjourn. Pete seconded the motion. Meeting adjourned at 5:10 p.m.