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HomeMy WebLinkAboutColleyville Crime Control and Prevention District (CCCPD)-Minutes-06/20/2017 City of Colleyville Page 1 City of Colleyville Agenda Colleyville Crime Control and Prevention District Board Meeting City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Tuesday, June 20, 2017 4:00 p.m. City Council Chambers 3rd Floor, City Hall 1. CALL TO ORDER 2. DISCUSSION AND PUBLIC HEARING 2a Discussion and public hearing of the Colleyville Crime Control and Prevention District (CCCPD) Fiscal Year 2018 (FY 2018) budget 3. ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Friday, June 16, 2017 by 5:00 p.m. Christine Loven Assistant City Secretary A quorum of the Colleyville City Council and/or any other Colleyville Board, Commission, or Committee may be in attendance at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1130, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 City of Colleyville Colleyville Crime Control and Prevention District Board Minutes City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Tuesday, June 20, 2017 The Colleyville Crime Control and Prevention District Board Meeting was called to order on June 20, 2017, at 4:00 p.m., by Vice President Richard Newton. ROLL CALL: Vice President Richard Newton and Directors Tammy Nakamura, Kathy Wheat, and Mike Taylor were present. ABSENT: President Bobby Lindamood Director Dodson arrived at 4:07 p.m., Director Coplen arrived at 4:27 p.m. City Manager Jerry Ducay, Assistant City Manager/Director of Public Safety Mike Holder, Interim Assistant City Manager and Executive Director of Economic Development and Communications Mark Wood, Assistant Police Chief Robert Hinton, Chief Financial Officer Shereen Gendy, Human Resources Director Rachel Huitt, Accounting Manager Karen Hines, Strategic Services Manager Adrienne Lothery, Information Systems Manager Chris Pena, and Assistant City Secretary Christine Loven. Vice President Newton welcomed and introduced City Manager Jerry Ducay. 2. DISCUSSION AND PUBLIC HEARING 2a Discussion and public hearing of the Colleyville Crime Control and Prevention District (CCCPD) Fiscal Year 2018 (FY 2018) budget Strategic Services Manager Adrienne Lothery provided a review of the Colleyville Crime Control and Prevention District budget, noted it is funded with a half-cent sales tax and has small interest earnings. Assistant Police Chief Robert Hinton presented the Proposed FY 2018 CCCPD budget. Assistant Chief Hinton noted the proposed budget contained funding salaries and benefits of nine sworn officer positions, and stated the staffing plan approved and enacted beginning in FY2012 was finalized in FY2016, and included placing all new positions in this budget. Mayor Newton asked staff about the 2012-2016 staffing plan. Assistant Chief Hinton stated the plan allowed for one officer position in the CCCPD budget, until staffing of 43 officers were achieved in 2016. CCCPD Minutes June 20, 2017 City of Colleyville Page 2 Assistant Chief Hinton noted the proposed budget also allows for CCCPD Records Management System software (CRIMES) and maintenance; Crime Reports Analytical Software; various software maintenance agreements, participation in the Metroport Teen Court Program at one-quarter of the regional costs; and a regional crime scene response unit. Mayor Newton asked staff if the CRIMES software is cost efficient. Assistant Chief Hinton stated it is cost efficient and is used by Colleyville, Southlake, and Keller. Chief Holder also stated the pricing for CRIMES is based on population. Director Nakamura asked staff if maintenance is included in the fee. Assistant Chief Hinton responded yes. Assistant Chief Hinton stated Colleyville, along with the cities of Keller, Southlake, North Richland Hills, and Haltom City desire to move forward with the Regional Crime Scene Response Unit and each entity is earmarking funding. Director Taylor asked staff what the total cost of the Regional Crime Scene Response Unit will be. Assistant Chief Hinton replied costs are between $79,000 and $800,000, dependent on the other agencies involvement. Assistant Chief Hinton went on to say the Crime Scene Response Unit would be used for homicide scene management. Director Taylor asked staff if the other agencies are afraid of the commitment of funds, how are they responding to crime scenes now. Assistant Chief Hinton stated he will speak on behalf of Colleyville. Assistant Chief Hinton said in Colleyville’s case, when we had a homicide, the FBI was called in, but what is critical in a homicide is accurate and controlled crime scene processing with experienced personnel, and in this case, there was a delay in time assistance, which would be eliminated with the response unit. Director Taylor asked staff what would happen if there were two simultaneous incidents in different cities, which city’s scene would receive the priority. Assistant Chief Hinton replied all cities will have trained personnel and the assumption would be there would be two response teams, one for each incident. Vice President Newton asked staff if the department has considered changing the in car camera technology. Assistant Chief Hinton replied, yes, but not for six more months. Vice President Newton asked staff what the value is of Commission on Accreditation for Law Enforcement Administration (CALEA). Assistant Chief Hinton replied the greatest value is the accreditation and that it pushes the department to make changes, meet industry standards, and provides review of policy and procedures, and networking and interaction with other departments. He also stated the accreditation is a three year process. Chief Holder also noted the CCCPD Minutes June 20, 2017 City of Colleyville Page 3 accreditation lessens the City’s liability, and Keller and Southlake are already accredited. Director Wheat asked staff if the accreditation is based on city size. Chief Holder replied most cities are about our size. Director Nakamura asked staff why is year one of the accreditation projected at $11,000 and the following years at $6,000. Assistant Chief Hinton stated all of the upfront costs of the national standards recognition statewide is encumbered in the first year, the second year is lower, and the third year, which is when the assessors arrive and go through everything to approve accreditation, is your highest year. The total process will be approximately $24,000. City Manager Jerry Ducay asked staff if there was any monetary benefit to the accreditation, not related to insurance. Assistant Chief Hinton noted the liability and stated the department has gone through the check list and believe they are qualified for accreditation. Director Taylor asked staff if accreditation is achieved and it lessens our liability, what happens if we fail, is that a breach in security. Assistant Chief Hinton said potentially yes, however in court, our credibility is following the SOP. Director Taylor asked staff if we would have to meet state standards if we re- opened the jail and if there was a benefit to re-opening the jail. Assistant Chief Hinton replied there is no benefit to re-opening the jail and he would recommend against it. Vice President Newton noted the salary increase for the officers is 9.2 percent higher. Manager Lothery explained promotions, retirements, and benefit costs are projected here at a four percent increase. Director Taylor asked Vice President Newton when the classification and compensation presentation will be given. Vice President Newton replied it will be discussed with City Council at the July 11, 2017 meeting. Director Taylor asked staff if we know if there are a lot of officers at above or average and can we prepare for movement. Assistant Chief Hinton replied we are always projecting ahead. Chief Holder said in the past, the budgeting has been for an instituted lateral system and currently we are not competitive. Director Taylor asked staff why there is a need for weapons maintenance and repair. Assistant Chief Hinton responded hand guns require parts and maintenance; new equipment issues to new hires; tasers have a two to three year life cycle; and ammunition is expensive. CCCPD Minutes June 20, 2017 City of Colleyville Page 4 Assistant Chief Hinton stated they are also requesting to purchase a Kevlar vest and helmet for each police car. Vice President Newton asked staff what is the SWAT funding for. Assistant Chief Hinton stated the City has always been a member of the SWAT. Currently, there are two officers who have tested and been chosen to serve the SWAT. The funding is for training and equipment. Director Wheat asked staff if the budget covers one person. Assistant Chief Hinton replied yes. Director Nakamura asked staff what is the primary purpose of the radar signs. Assistant Chief Hinton replied they were used to obtain traffic data, and as a response to neighborhoods with traffic and speed concerns. City Manager Jerry Ducay asked if the City has any stealth units. Chief Holder replied the public works department does. Director Wheat asked staff how much the units cost. Assistant Chief Hinton replied $1,500. Director Dodson asked staff what the $1,500 covers. Assistant Chief Hinton replied software. Vice President Newton opened the public hearing at 5:07 p.m. There was no one present wishing to speak and Vice President Newton closed the public hearing at 5:07 p.m. 3. ADJOURNMENT There being no further business before the Board, Vice President Newton adjourned the meeting at 5:09 p.m. APPROVED BY A VOTE OF 6 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE 11TH DAY OF JULY 2017 Minutes taken and prepared by: Christine Loven Assistant City Secretary