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HomeMy WebLinkAboutColleyville Crime Control and Prevention District (CCCPD)-Minutes-06/21/2016 City of Colleyville Page 1 Colleyville Crime Control and Prevention District Board Minutes City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Tuesday, June 21, 2016 4:30 p.m. City Council Chambers Third Floor, City Hall The Colleyville Crime Control and Prevention District Board of Directors meeting was called to order by Director Richard Newton on June 21, 2016, at 4:32 p.m. ROLL CALL: Directors: Tammy Nakamura, Bobby Lindamood, Chris Putnam, Richard Newton, Jody Short, and Nancy Coplen were present. Absent: Director Mike Taylor City Manager Jennifer Fadden, Treasurer Brian Hogan, Assistant City Manager/Director of Public Safety Mike Holder, Assistant Police Chief Robert Hinton, Accounting Manager Karen Hines, Information Services Manager Chris Pena, Strategic Services Manager Adrienne Lothery, and City Secretary Amy Shelley were also present 2. CONSENT: READING AND PUBLIC HEARING- Resolution R-16-0071 2a Approval of the minutes of the Colleyville Crime Control and Prevention District (CCCPD) Board Worksession of June 6, 2016 2b Approval of the minutes of the Colleyville Crime Control and Prevention District (CCCPD) Board of Directors Meeting of June 16, 2015 Director Newton read Resolution R-16-0071 in its entirety. Director Newton opened the public hearing at 4:34 p.m. There was no one present wishing to speak concerning this item and Director Newton closed the public hearing at 4:34 p.m. Director Coplen moved to approve Resolution R-16-0071. Director Nakamura seconded the motion. The motion carried with the following vote: Aye: 6 - Directors Tammy Nakamura, Bobby Lindamood, Chris Putnam, Richard Newton, Jody Short, and Nancy Coplen City of Colleyville                                                                                    Page 1 Colleyville Crime  Control and Prevention  District Board Agenda City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Tuesday, June 21, 2016 4:30 p.m. City Council Chambers Third Floor ­ City Hall 1. CALL TO ORDER  2. CONSENT: READING AND PUBLIC HEARING­ Resolution R­16­0071    2a Approval of the minutes of the Colleyville Crime Control and Prevention  District Worksession of June 6, 2016    2b Approval of the minutes of the Colleyville Crime Control and Prevention  District Board of Directors Meeting of June 16, 2015 3. RESOLUTION(S): READING AND PUBLIC HEARING     3a Resolution R­16­0072  Approval of the Fiscal Year 2017 (FY 2017) Colleyville Crime Control and  Prevention District Budget     3b Resolution R­16­0073  Election of a President and Vice President of the Colleyville Crime Control  and Prevention District Board of Directors 4. ADJOURNMENT  I hereby certify this agenda was posted on City Hall bulletin boards Friday, June  17, 2016 by 5:00 p.m. Amy Shelley, TRMC City Secretary A quorum of any Colleyville Board, Commission, or Committee may be in  attendance at this meeting. Any matter on this agenda may, at the discretion of the governing body, be  opened for public comment and discussion. Colleyville Crime Control and Prevention District Agenda June 21, 2016    City of Colleyville                                                                                                       Page 2 If you plan to attend this public meeting and have a disability that requires special  accommodations, please advise the City Secretary at least 48 hours in advance at  817.503.1130, and reasonable accommodations will be made to assist you.  Colleyville Crime Control and Prevention District Minutes June 21, 2016 City of Colleyville Page 2 Absent 1 – Director Mike Taylor Director Mike Taylor arrived at the meeting at 4:35 p.m. 3. RESOLUTION(S): READING AND PUBLIC HEARING 3a Resolution R-16-0072 Approval of the Fiscal Year 2017 (FY 2017) Colleyville Crime Control and Prevention District Budget Director Newton read Resolution R-16-0072 in its entirety. Assistant City Manager/Director of Public Safety Mike Holder presented this item and briefed the Board. Director Newton opened the public hearing at 4:36 p.m. There was no one present wishing to speak concerning this item and Director Newton closed the public hearing at 4:36 p.m. Director Newton asked staff if this is an ongoing annual fee for the Crime Scene Response Team. Assistant City Manager/Director of Public Safety Mike Holder replied yes. Director Newton asked staff if this will be done with an Interlocal Agreement. Assistant City Manager/Director of Public Safety Mike Holder replied yes. Director Newton asked staff how often is the FBI or some other agency called in. Assistant City Manager/Director of Public Safety Mike Holder replied we average half a dozen to 10 times a year. Director Newton asked staff what is the experience with them coming and getting done what you need done, or how long did you have to wait before they arrived. Assistant City Manager/Director of Public Safety Mike Holder replied the one very major crime, it was a difficult situation, but it was hours, and it kept a family out of the house for an extended period of time. He added by working with a local partner, we will not have those issues. Director Newton asked staff if this agreement will off load the work of the detectives. Assistant City Manager/Director of Public Safety Mike Holder replied yes. Director Newton asked staff about the maintenance contracts or agreements on software, are they all leases or a fixed cost. Assistant City Manager/Director of Colleyville Crime Control and Prevention District Minutes June 21, 2016 City of Colleyville Page 3 Public Safety Mike Holder replied they are all annual costs, with a slight cost increase over the past five years. Director Newton asked staff if these will be going up at some point. Assistant City Manager/Director of Public Safety Mike Holder replied at some point they will, but they are small in nature. Director Newton asked staff how many vacancies there are. Assistant City Manager/Director of Public Safety Mike Holder replied three, there is one person going through the final stages of our hiring process, and two others in the pipeline, it is anticipated the vacancies will be filled soon. Director Newton asked staff about the age of the current battery. Information Services Manager Chris Pena replied the current battery backup system was put in place in 2003, and it has been maintained, but it is at the end of life. Director Newton asked staff if the whole system will be replaced, or just the battery. Manager Pena replied the system, the batteries are replaced every two years. Director Lindamood asked staff if the batteries are tested. Manager Pena replied we are currently on a maintenance plan and it is checked every two years. Director Lindamood asked staff if there is a credit back on those. Manager Pena replied yes, we partner with a local person in Colleyville. Mayor Newton asked staff if there are generators. Manager Pena replied yes, and it is maintained by the service department, but if we lose power, we spend two hours trying to get the equipment back on. Director Coplen asked staff if there is a reason the funding for this comes out of CCCPD and not the General Fund. Assistant City Manager/Director of Public Safety Mike Holder replied this is an allowable use of this fund since this is the data for the police department. Director Newton asked staff about what was paid for the Tahoes. Assistant City Manager/Director of Public Safety Mike Holder replied $31,000, and added it is almost as much to equip them. He added we gain about $7,000 on the resale value. Director Newton asked staff how many vehicles they have. Assistant Police Chief Robert Hinton replied there are 13 marked, eight for administrative, one truck for code enforcement, and one SWAT vehicle. Colleyville Crime Control and Prevention District Minutes June 21, 2016 City of Colleyville Page 4 Director Newton asked staff what is the SWAT vehicle. Assistant City Manager/Director of Public Safety Mike Holder replied it is an armored vehicle that is our contribution to the regional SWAT team, which provides some cover and concealment that is used by all four cities in the regional SWAT program. He added the vehicle was donated to Colleyville for $10, and we used some seizure money to outfit it. Director Newton asked staff if the computer units for the vehicles are special computers with special mountings. Assistant City Manager/Director of Public Safety Mike Holder replied the computers are hardy laptops with a special mount. Director Short asked staff if the officer being added to the CCCPD budget is for an existing officer. Assistant City Manager/Director of Public Safety Mike Holder replied correct, we are not adding a new officer nor increasing the staffing. Director Short asked staff about the body cameras. Assistant City Manager/Director of Public Safety Mike Holder replied he would prefer for the technology to be seamless, in other words to talk with the in-car video system, so that there is one video file for one incident. He stated we are at the end of life with the servers, and the in car cameras are needing to be replaced. He stated they have an internal policy; however, best practices suggest getting citizen input relative to privacy issues. He stated there will also be technology issues with storing and managing the data. He stated he has additional concerns with straddling this fund with significant costs. Director Putnam asked staff about the business case, what is the cost benefit, as it does not seem to be a need in this community. Assistant City Manager/Director of Public Safety Mike Holder replied he has not seen a business case, he knows that it is beneficial to law enforcement, although it is starting to see its challenges. Director Newton asked staff if this was a City Council or an internal initiative. Assistant City Manager/Director of Public Safety Mike Holder replied it was City Council driven for staff to look at, since the entire nation was looking at it. Director Taylor moved to approve Resolution R-16-0072. Director Nakamura seconded the motion. Director Newton requested an amendment to the motion for the resolution to include “use of the fund balance - $343,350.” Directors Taylor and Nakamura accepted the amendment. Director Short asked staff when the CCCPD is scheduled to expire. Assistant City Manager/Director of Public Safety Mike Holder replied 2023. Director Short stated as more officers are added, there is a risk if this district is not renewed. Director Newton agreed. Colleyville Crime Control and Prevention District Minutes June 21, 2016 City of Colleyville Page 5 The motion carried with the following vote: Aye: 7 - Directors Tammy Nakamura, Bobby Lindamood, Chris Putnam, Richard Newton, Jody Short, Nancy Coplen, and Mike Taylor 3b Resolution R-15-0070 Election of a President and Vice President of the Colleyville Crime Control and Prevention District Board of Directors Director Newton read Resolution R-16-0073 in its entirety. Director Newton opened the public hearing at 5:21 p.m. There was no one present wishing to speak concerning this item and Director Newton closed the public hearing at 5:21 p.m. Director Nakamura nominated Director Lindamood as President and Director Newton as Vice President. Director Lindamood accepted the nomination as President, and Director Newton as Vice President. Director Putnam nominated Director Lindamood as President, and Director Newton as Vice President. Director Newton accepted the nomination for Vice President, and nominated Director Lindamood as President. Director Taylor moved to approve Resolution R-16-0073 appointing Director Lindamood as President, and Director Newton as Vice President. Director Nakamura seconded the motion. The motion carried with the following vote: Aye: 7 - Directors Tammy Nakamura, Bobby Lindamood, Chris Putnam, Richard Newton, Jody Short, Nancy Coplen, and Mike Taylor 4. ADJOURNMENT There being no further business before the Board, Vice President Newton adjourned the meeting at 5:25 p.m. Colleyville Crime Control and Prevention District Minutes June 21, 2016 City of Colleyville Page 6 APPROVED BY A VOTE OF 6 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE 11TH DAY OF JULY 2017. Minutes taken and prepared by: Amy Shelley, TRMC City Secretary