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HomeMy WebLinkAboutCity Council Minutes-Worksession-6-27-2017  City of Colleyville Page 1   City of Colleyville City Council  Worksession Agenda City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Tuesday, June 27, 2017 5:00 p.m. Executive Conference Room Third Floor ­ City Hall 1.CALL TO ORDER 2.PRESENTATION AND DISCUSSION 2a Visioning and discussion of the Parks, Recreation, and Open Space Master Plan 3.ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Friday, June  23, 2017 by 5:00 p.m. Christine Loven Assistant City Secretary A  quorum  of  any  Colleyville  board,  commission,  or  committee  may  be  present at this meeting.  Any  matter  on  this  agenda  may,  at  the  discretion  of  the  governing  body,  be  opened for public comment and discussion. If  you  plan  to  attend  this  public  meeting  and  have  a  disability  that  requires  special accommodations,  please advise the City Secretary at least 48 hours in  advance at 817.503.1133, and reasonable accommodations will be made to assist  you.  City of Colleyville Page 1 City of Colleyville City Council Worksession Minutes City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Tuesday, June 27, 2017 Mayor Richard Newton called the Colleyville City Council Worksession to order on Tuesday, June 27, 2017, at 5:04 p.m. ROLL CALL: Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood, and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Nancy Coplen and Mike Taylor City Manager Jerry Ducay, Assistant City Manager/Director of Public Safety Mike Holder, Interim Assistant City Manager and Executive Director of Economic Development and Communications Mark Wood, Parks Manager Heather Dowell, Recreation and City Events Supervisor Lisa Escobedo, and City Secretary Amy Shelley. 2. PRESENTATION AND DISCUSSION 2a Visioning and discussion of the Parks, Recreation, and Open Space Master Plan Parks Manager Heather Dowell introduced Pat Hoagland, Brandstetter Carroll, Inc., who then presented this item and briefed the City Council. Councilmember Wheat asked Mr. Hoagland about the project timeline. Mr. Hoagland replied he anticipates this being complete by the end of this year. Councilmember Taylor asked Mr. Hoagland if the plan is to get the community’s opinion or to drive an outcome. Mr. Hoagland replied it is to get their opinion which will further assist in making project plans. Mayor Newton asked Mr. Hoagland about the trails in the survey. Mr. Hoagland replied trails are not in the short version of the survey. The random sample included an entire section with questions about trails. Mayor Newton suggested adding trails on the shortened version in the area of “What do you use.” Councilmember Nakamura agreed about adding questions about trails. Mayor Newton cautioned that the content on the survey and the fact that sports use of the parks may slant the survey because the sports associations are organized to represent that use. Other users of the parks, such as passive users (adults), do not have associations to represent them. Mr. Hoagland asked the following questions: City Council Minutes June 27, 2017 City of Colleyville Page 2 1. What are the greatest aspects, features, and attributes of Colleyville Parks & Recreation? Mayor Newton – Colleyville has an evolving trail system; great athletic and sports fields, which are maintained very well; a good parks system; and a great Nature Center. Councilmember Coplen – Colleyville has a good spread in the recreation classes; the only group not getting representation are the 40-60 year olds, there are a good variety for seniors and all the in between kids. Councilmember Wheat – Colleyville parks have very well maintained playgrounds (maintenance, mowing, and plantings) versus surrounding areas. Colleyville parks are unique, and we have excellent sports fields. Councilmember Coplen asked staff if people fish at the Nature Center. Manager Dowell replied yes, there are people who fish at all of the parks in Colleyville. 2. How have the Colleyville Parks & Recreation’s programs, facilities, etc., had a positive impact on your life, others, and/or the community? Mayor Newton – People walk the trails for exercise and the trails look nice. The Nature Center changes your mindset about wildlife. Councilmember Coplen – Her children have played on the sports fields because they were convenient; the green open space; and the residents post about wildlife. Councilmember Wheat – There are lots of opportunities for getting together and interacting with people/residents; the right facilities seem to be available. 3. What can/should be done so that Colleyville Parks & Recreation may further strengthen its contributions to you and the community? Mayor Newton – It would be nice to have outdoor exercise facilities for adults, and all parks need to be connected. Councilmember Wheat – Most adults and older kiddos do not have a park for engagement. Councilmember Nakamura – There needs to be something that ties the parks into the City Hall area. City Council Minutes June 27, 2017 City of Colleyville Page 3 Mayor Newton asked staff if the Longwood property is in the proposed plan. Manager Dowell replied it is not. Mayor Newton indicated the Longwood property provides for the opportunity to link Kimzey Park to the Cottonbelt Trail. City Manager Jerry Ducay asked staff if the trails plan is included in the parks master plan or is it included in the transportation plan. Manager Dowell replied the proposed plan will be a mix of the parks and sidewalk/trails system. Manager Newton replied the trails portion will be a portion of the master plan, and the sidewalks are a component to be evaluated by the sidewalk committee. City Manager Ducay asked Mr. Hoagland if the trails are to be a minimum of 10 or 12 feet in width. Mr. Hoagland replied it will depend on the use. Mayor Pro Tem Lindamood suggested incorporating the land behind the Senior Center into the park system with a walking trail. City Manager Ducay asked Mayor Newton if there has been any interest in a recreation/community center. Mayor Newton replied there would be plenty of land at the Senior Center and it has been mentioned. Councilmember Nakamura stated she did not believe a recreation center would compete with Lifetime Fitness. Mayor Newton agreed. Councilmember Taylor stated the recreation center would be nice if the community would support it. Councilmember Wheat – An amphitheater would be nice. Mayor Pro Tem Lindamood – Would like more sculptured art incorporated. Councilmember Coplen – Would like Colleyville branding, like with art. Councilmember Wheat – Would like pocket parks for extra green space. Mayor Pro Tem Lindamood stated pocket parks help those neighborhoods that are not gated. City Manager Ducay stated the pocket parks work well in developments with floodplain areas, not necessarily a recreation area, by using existing open space. 4. What do you think about programs? Councilmember Wheat – The children’s programs are diverse, but stated not being sure about adult programming. Councilmember Coplen asked staff if McPherson Park is utilized for children’s programs. City Events and Recreation Supervisor Lisa Escobedo replied it is more efficient to operate out of the Senior Center due to staffing. City Manager Ducay added we should be pushing our programs to operate out of the most beautiful educational opportunity type facility which is more valuable to the resident rather than convenient for staff. Councilmember Wheat agreed, and stated she would City Council Minutes June 27, 2017 City of Colleyville Page 4 rather take her children to McPherson Park versus the Senior Center. Manager Escobedo stated the Rock House is not staffed. Manager Dowell added the office space in the facility needs to be removed to open up the facility for more usable space. Councilmember Coplen asked staff if the Rock House is available for rent. Manager Escobedo replied no, not currently. Councilmember Wheat stated it would be good for smaller groups. City Manager Ducay stated the idea should be to define the purpose of the venues. Once the purpose is defined, the changes can be made to fit the uses to the venue. Mayor Pro Tem Lindamood suggested that Colleyville could be known for their bigger concerts, like concerts on the lawn. Councilmember Nakamura stated there needs to be something unique to Colleyville, such as Grapefest and Main Street Days in Grapevine. 5. What are the highest priority UNMET NEEDS for Parks, Recreation and Trails in Colleyville? Councilmembers Wheat and Nakamura – Trails and sidewalks seem to be the number one priority. Councilmember Nakamura – Specialty recreation 6. What trends are evolving that may impact Colleyville Parks & Recreation? How should we respond? Councilmember Taylor – There are more active and less sedentary seniors in the community, and they need activities; the younger generation expects more amenities, and the need for interconnectivity. Councilmember Nakamura agreed, kids today want to be entertained. 7. As community leaders, what questions would you like to be answered by the master plan process? Councilmember Coplen asked Mr. Hoagland which/what kind of cities are being used for comparison. Mr. Hoagland replied the National Recreation and Parks Association Program is utilized, Parks Metrics, and those comparable, with common denominators, and the size of the community are used. Councilmember Coplen asked Mr. Hoagland if they will see what has been accomplished since the previous master plan. Mr. Hoagland replied yes, but we have not determined what has/has not been completed. Manager Dowel replied an City Council Minutes June 27, 2017 City of Colleyville Page 5 implementation plan, that will be utilized, is one of the biggest things we are looking for. This will be a utilized plan, not one to sit on the shelf. Mayor Pro Tem Lindamood – Would like to know what could go in the open spaces and designated parks. Mayor Newton asked Mr. Hoagland how long this will take to get the plan in place. Mr. Hoagland replied by the end of the year. Councilmember Coplen asked Mr. Hoagland if there is a control in place so that only Colleyville residents can take the survey. Mr. Hoagland replied the question has been asked, but he is not sure. They will know the distribution of the survey results. City Manager Ducay asked the City Council if they would like to commit about $100,000 as a placeholder in the capital plan for future discussions about the plan. Mayor and Council agreed. Councilmember Nakamura asked Mr. Hoagland if the survey results will indicate how serious the community is about what they want. Mr. Hoagland replied yes. In summary, Mr. Hoagland explained for the process to work, the following needs to take place: • Stay informed • Promote the master planning effort • Encourage participation in the process • Stay involved and get people involved • Take the online survey • See the online engagement 3. ADJOURNMENT There being no further business before the City Council, Mayor Newton adjourned the City Council worksession at 6:30 p.m. APPROVED BY A VOTE OF 6 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE 11TH DAY OF JULY 2017. Minutes taken and prepared by: Amy Shelley, TRMC City Secretary