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HomeMy WebLinkAboutCelebrate Colleyville-Minutes-10/18/2006Celebrate Colleyville Minutes for October 18, 2006 The meeting was called to order at 5:10 p.m. Roll Call: Present -Carol Wollin, Stan Hall, Michael Muhm, Tom Westerman, Jerome Davis, Patricia Cree, Pete Challinor, Renee Garret, Mona Gandy Absent -Stephen Seidel, Allison Henman Discussion of 2006 artwork Carol Wollin is working to get the artwork donated. If that is not possible, Mona Gandy has an artist who is willing to do original artwork for $300. IIII. Discussion and updates on 2006 Venues a. Children's Craft Area Renee Garrett has started ordering supplies for the children's craft area. She feels that the $1000 allocated is more than sufficient. b. Radio Disney Mona Gandy confirmed that Radio Disney has been booked. Tara Bell will be the personality to emcee the show. Radio Disney will be onsite from 5:00-7:00 p.m. c. Santa's Workshop Tom Westerman confirmed that the Lions Club is ready for photos and Santa. Placement of the tent and backdrop are still to be determined. Locations in and around Colleyville Center were discussed. Snow Snow Magic has quoted a price of $10-20,000. For budgetary reasons this will not be done this year, but will be held in consideration for next year. e. Inflatables Mona Gandy will look into booking the same group that supplied three small inflatables for under $1000 at the 50th Anniversary Celebration. Animals Stan Hall has booked the Pawsabilities group for $250 (same as last year). For promotional purposes, this area will be called Santa Paws. g. Entertainment Jerome Davis reported that all entertainment slots have been filled. h. Train Patricia Cree reported that the train has been booked. i. Activities 1. Hippo Slide Mona Gandy reported that the Hippo Slide has been booked through Lone Star Entertainment. 2. Rock Wall Mona Gandy reported that the rock wall has been booked through Lone Star Entertainment. 3. Balloon The balloon "vendor" is on standby. The committee confirmed that we do want to do this. It will be budgeted at a cost of $250. j. VIP Area Carol Wollin is looking for a sponsorship to cover the cost of food and supplies for the VIP area. k. Apparel We are looking for a vendor to supply 100 heavy t-shirts or sweat shirts at a reasonable cost. Pete Challinor noted that we should look for a local vendor first. I. Town Center Merchants 1. Passport Plan Pending artwork. 2. Merchant Update Pete Challinor will be contacting merchants when the passport plan is developed. Mona Gandy reported that Metro Cinema and Borders have both expressed interest. IV. Update on vendors See vendor sheet attached. V. Update on decorations and site plan Reviewed at last meeting. VI. Discussion on volunteers: committee assignment, number and placement of volunteers To be discussed in detail at the next meeting. VII. Update on public relations and sponsorships Carol Wollin is working to finalize details of Fort Worth Star-Telegram as presenting sponsors. Colleyville Courier will also participate as part of the Star-Telegram sponsorship. VIII. Budget Update See attached. IX. Discussion of future meeting dates Next meeting is Tuesday, October 24, 2006 X. Citizen Comments No non-committee or staff members were present. XI. Adjournment Michael Muhm made a motion to adjourn; seconded by Patricia Cree. The meeting adjourned at 6:35 p.m.