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HomeMy WebLinkAboutColleyville Trails and Sidewalks Committee-Agenda Packets-3/25/2008~~ Texas PUBLIC NOTICE COLLEYVILLE TRAILS AND SIDEWALKS COMMITTEE AGENDA Tuesday, March 25, 2008 3:00 P.M. COLLEYVILLE CITY HALL EXECUTIVE CONFERENCE ROOM 100 MAIN STREET 3RD FLOOR The agenda for this meeting will be as follows: 1. Call to Order 2. Approval of Meeting Minutes for December 11, 2007 3. Election of a New Chairperson 4. Update of the 2008 Sidewalk Improvements 5. Update of the Pleasant Run Trail CEDC Funds 6. Consideration of changes to the Murphy Road Trail 7. Discussion of the Sidewalk Build/Escrow Requirements 8. Citizen Comments 9. Adjournment l certify that this notice was posted on the City Hall Bulletin Board on Friday, March 21, 2008, by 5:OOpm. .~ ~'. ~~~~ Kathy E. oore Engineering Assistant Colleyville Trails and Sidewalks Committee Agenda -March 25, 2008 GAY o~ (~ Tcxaa COLLEYVILLE TRAILS AND SIDEWALKS COMMITTEE MEETING MINUTES -December 11, 2007 CALL TO ORDER ROLL CALL APPROVAL OF MINUTES The meeting was called to order at 3:05 p.m. Present: Gail Manion, Odilon Alvarado, Jack Olsen, Judy Atwood, and Councilmember Liaison Tony Licata Staff Present: Steve Chutchian, Jeremy Hutt, Monica Walsh and Kathy Moore Before the approval of the minutes, Gail Manion announced that Matt McCombs was no longer with the City and Jeremy Hutt would be filling his position as the City Liaison for the Committee. Introductions were made and the meeting proceeded to the approval of minutes. Judy Atwood requested that the September 25, 2007 and the October 30, 2007 minutes reflect the comments made concerning how the City is handling the individual homes along Glade Road and the New Fire Station in regard to the sidewalks and trails. Comments will be added under the sidewalk escrowing of funds. Minutes were approved with corrections. AGENDA ITEMS 1. Update of Current Development Improvements Citywide Steve Chutchian spoke concerning City Improvements. To start with he reminded the Committee members that the amendment mailed to them was sent in error. The amendment is to the Trail Master Plan for Beddo Creek Trail (Trail 29) and is actually set to go to City Council for consideration on December 18, 2007. Originally the Developer of the Reserve at Colleyville planned to construct a ten foot wide trail along the northern boundary of his development which would terminate to the east at Whittier Heights, and to the west at the end of his development. The Developer of the Whittier Heights Addition asked the City to take a look at realigning the trail to provide better connectivity to Whittier Heights. In turn, the Developer at the Reserve at Colleyville agreed to work with the City on this, which lead to the amendment to the Trail Master Plan. The amendment will move Trail 29 (Beddo Creek) down within the right-of-way of Murphy Road until you get to the eastern limits of the Addition; then it would run south Colleyville Trails and Sidewalks Committee Minutes -December 11, 2007 staying within the Reserve of Colleyville, and will terminate in the Reserve of Colleyville adjacent to Lot 12 of Whittier Heights Addition. From that point, the City will be working with that Developer to connect the trail into Whittier Heights and the park. Discussion continued on possible solutions to continue the sidewalk/trail over to the park but all scenarios are speculative at this time. The Committee was reminded that no action was required of them; this update is just an FYI. Steve Chutchian continued with an update on the property along Heritage Avenue, between Glade Road and Cheek Sparger Road being developed by Buddy Sheppard. Zoning is now in place and he is ready to move forward with platting and engineering. Within this development is a requirement to put in a trail; he is currently working with the City on a new alignment for the trail. Staff would like to see this trail eventually tie into the trail coming up the creek from the City of Euless, which would provide a continuous trail system. But, at the current time there is not an exact location as to where the trail will run through this development. Mr. Licata spoke to add that there will be a sidewalk along Heritage Avenue and an eight foot trail going through this development at some path. This should provide good connectivity from Cheek Spager Road up to Glade Road. It will also allow the kids living in this new development to walk up the trail to the intersection of Glade and Heritage, cross at the light and continue on to the schools. Steve Chutchian spoke about another trail that Euless plans to build along Little Bear Creek up to the Colleyville city limits, with the intension to connect to the trail being installed by the Developer. Steve Chutchian continued with an update on the Church Street Realignment Project. Construction on Phase-I is currently underway and construction bids will be opened for Phase-II on January 8, 2008, with Council scheduled to award the project at their January 15, 2008 meeting. Within the two combined Phases we will be putting in a ten foot wide trail from SH26 on the south side of the road all the way up to Pleasant Run Road. Also, in Phase-II we are including a trail that will run along the eastern boundary line of the old Hubbard property, which will run across the First Baptist Church property to their southern property line. Phase-I is scheduled to be complete by March 2008, and Phase-II should be complete by mid-summer. The last project for update is Bogart Drive. There is a trail scheduled to go along the south side of the road which now has an existing sidewalk; the plan is to convert that sidewalk into a full trail from Hall Johnson Road to Pleasant Run Road. Gail Manion questioned if it would be possible to move the trail to the north side of the road; she fells this would be a cost savings. Steve Chutchian stated that he would have no problem with that if Staff, Council and the Committee all agree to move it. This project will go out for bids sometime in the spring, with construction to begin in the early summer and continue through the end of the year. 2. Update of the Pleasant Run Trail Cost Estimates Gail Manion referred the Committee to the new cost estimates in their agenda packets, noting the cost with the right-of-way acquisition. She asked Mr. Licata to lead the discussion on where this money would best be spent. Mr. Licata reviewed the monies Colleyville Trails and Sidewalks Committee Minutes -December 11, 2007 available from CEDC Funds. In the FY08 CEDC budget, there is $170,000 available for trail work and in the FY10 budget there will be $500,000 available. The original plan was for the $170,000 to be used for the connection of the Webb House on L.D. Lockett Road. Because of the new school we are considering a change of priorities to use the FY08 funds on the Pleasant Run Trail to improve pedestrian access to the new school; thus deferring the work at the Webb House connection until FY10. Mr. Licata posed the question to the Committee "What is the best way to spend the $170,000 this year", reminding them that the money has to be spent on trails. Gail Manion pointed out that the original money slated for Pleasant Run Road was for the southern portion of Pleasant Run Road, south of Bogart Drive. No monies have been earmarked for the north part of Pleasant Run Road at this time. Monica Walsh commented that she didn't believe the Master Plan identified which section of Pleasant Run Trail the funds are to be used on. Gail Manion also questioned when the Safe Route to School grant applications will be offered again. Monica Walsh stated that the time frame varies and that she didn't expect it to come around again for quite some time. It was agreed that the Committee would set their priorities according to the funds that they know are available at this time, and be opportunistic when grant money becomes available. Gail Manion asked for comments and discussion. Mr. Licata added another point for guidance; as a Council we want to make sure that the public can see and sense the benefit of what we have just spent money on. So, if it turns out that we can't spend this money effectively on the Pleasant Run Trail, the Committee should feel free to make another recommendation that has other public benefits. Gail Manion asked Monica Walsh to review the Webb House Project and what she would be able to do with these funds. Monica Walsh stated that basically, it would tie the Webb House on Bransford Road into the Cottonbelt Trail. The trail goes right up to the caboose; from that point the trail would run across the park and the railroad tracks and connect into the Cottonbelt Trail. With this connection, people could utilize the parking at the Webb House or Bransford Park as a transition area. Gail Manion questioned the timing that would be required to deal with DART concerning the railroad tracks. Steve Chutchian stated that once engineering is completed and it is submitted to DART for review, it is not uncommon for it to take up to a year for final permitting. Judy asked what the expense who be to start the plan review. Steve Chutchian replied that there will be cost for the engineering design on the trail and the actual crossing. There may also be a cost for a licensing agreement to use their right- of-way for the trail, which could be an annual cost. Judy Atwood suggested that we could start the process now and we wouldn't have to actually write a check for the Webb House Trail until at least 2009-2010, which would put it in line with the available funds in 2010. Monica Walsh stated that she had $20,000 in Parkland Dedication Fees for the Webb House Trail that could be used for the engineering cost this year. Steve Chutchian thought the engineering cost would be in the $25,000-$30,000 range. Mr. Licata suggested that the $20,000 Parkland Fees and $10,000 from the $170,000 CEDC Funds be set aside for engineering cost. That leaves $160,000 in CEDC funds which the Committee will consider how to spend, if not used on the Webb House Trail. Gail Manion suggested that the Committee may need to consider also looking at the Colleyville Trails and Sidewalks Committee Minutes -December 71, 2007 pedestrian crossing at the railroad tracks on Pleasant Run Road, considering the time frame requirements by DART. She stated that eventually they would want to connect the Pleasant Run Trail to the soccer park and the Cottonbelt. Steve Chutchian commented that the funding for that section is much further down the road and it may be too early to consider. Mr. Licata restated the options: We can spend a small amount of money wisely for prepositioning the Webb House Trail, and we have two opportunities for the Pleasant Run Trail. One is to build northward from the school as far as we can get towards Tinker Road and the other one is to build southward from Bogart Drive and get as close as we can to the Village. Gail Manion pointed out that going southward from Bogart Drive there is an existing sidewalk that goes to Colleyville Terrace. Discussion continued on the different options for the $160,000. Judy Atwood made a motion to consider two areas of funding; the CEDC Funds of $170, 000 and $20,000 from Parkland Dedication Funds. Recommending that $20,000 from the Parkland Dedication Funds and $10,000 from the FY08 CEDC Funds be allocated for the engineering and permitting on the proposed trail at the Webb House. Additionally, the remaining $160,000 be allocated to build the concrete segments from Hardage Lane to Cooks Lane and from Cooks Lane south to the end of the existing asphalt trail. The Committee further recommends that in the bidding process staff consider bidding as added alternate, the repaving of the $17,000 segment that is currently black topped. Jack Olsen seconded the motion, the vote was unanimous. 3. Update and Discussion of the CIP Sidewalk Projects Gail Manion directed the Committee to a current sidewalk summary sheet for FY08 projects, the summary included cost estimates for the projects discussed in the past year. Steve Chutchian gave a brief review of the Sidewalk CIP Plan and what has occurred in the last fiscal year. In April 2007, the Committee voted to replace the current 2007 Sidewalk CIP Plan with sidewalks around the new school, thus moving all items on the approve plan down one year. As the plan stands for this year the sidewalk improvements are all along Glade Road, in order to make changes to this fiscal year a request will have to be presented to City Council. The Committee has the following options: They can recommend new projects that better serve the current priorities; this would replace the current FY08 scheduled projects. In turn, the displaced projects scheduled for FY08 can just go away or they can once again be moved down a year. Another option is to eliminate the five-year plan and submit a new Sidewalk CIP Five- Year Plan. Gail Manion stated that due to Matt McCombs departure, the priority worksheet was not at a stage in which they would be able to use as a tool in ranking projects for this year. The priority worksheet will be put on hold at this time. She asked everyone to look at the crossing guard /crosswalk count survey to help give an indication of what is being used and what they may need to do in the school area. Discussion continued concerning the survey. Colleyville Trails and Sidewalks Committee Minutes -December 11, 2007 A sidewalk summary of potential projects for FY08 was handed out to Committee members for review. Steve Chutchian pointed out that the budget had increased to $50,000 for FY08; this would make it possible to complete the bottom four projects on the sidewalk summary sheet due to the increase in funds. This would include the Bransford Crosswalk, Tinker, Kingswood and Brown Trail Projects. Due to budget restraints and the dangerous conditions along Beverly Drive and Shelton Road, the Committee felt they should consider doing part way down those streets. They could add sidewalks along Beverly Drive from Leta Lane to Pleasant Run Road. Along Shelton Road they could construct a sidewalk across two or three properties to Pleasant Run Road which would greatly improve safety. Discussion continued on positioning options, safety aspects and right-of-way issues. Judy Atwood added that she would like to see the two smaller projects located at the Kingswood Addition and Brown Trail (Tiffany Park) added to their recommendation. A motion was made by Jack Olsen to design and construct sidewalks along the south side of Beverly Drive from Pleasant Run Road to Leta Lane, this being the Committee's number one priority. The second priority being a sidewalk along the south side of Shelton Road from Pleasant Run Road going westbound two lots; the first two priorities will have a provision to adjust the footage if necessary to stay within the budget. The third priority is the Brown Trail connection; the fourth priority is the Kingswood Addition; and the fifth will be Tinker Road from Emerald Drive to Pleasant Run Road, which will be an added alternate. This will displace the current FY08 projects and move them down one year. Judy Atwood seconded the motion. The vote was unanimous. This represents the Committee's top five recommendations, keeping in mind that at a future date they can come back and ask Council to approve an updated list with their top ten to twenty projects. Steven Chutchian stated that staff will take these recommendations to Council for approval in January. In addition, Monica Walsh will take the trail recommendations that were voted on earlier, to the Parks Board Meeting on January 7, 2008; once approved by the Park Board it will move forward for Council approval sometime in February. This gives staff approximately seven months to design and construct the recommended trails and sidewalks. Gail Manion questioned if money has been escrowed for the Glade Road at Bedford Road Project on the Sidewalk CIP List. It was her understanding that when the retaining wall was built, funds for the sidewalks have been escrowed. Her question is if funds are escrowed for this project can the sidewalks be constructed this year? She requested that staff check the status and verify that funding is available. Judy Atwood brought up the houses on Glade Road, stating that to date no sidewalks have been installed. Also, she has concerns on the new fire station trail; the trail has not been installed and landscaping is going in. STAFF REPORTS The committee set their next meeting for Tuesday, March 11, 2008 at 3:00 p.m. CITIZEN COMMENTS Colleyville Trails and Sidewalks Committee Minutes -December 11, 2007 Jack Olsen asked to speak as a citizen concerning barbed wire on Trail 36. Matt McCombs took his concern to code enforcement and to date it still remains; it has now been thirteen months without resolution. Kathy Moore will talk with Kim Roby, city code enforcement officer concerning this matter and find out what the plan of action is. The barbed wire is located on the east side of Trail 36 (Castleton Trail) from the Cottonbelt north, behind the Pleasant Run soccer fields. ADJOURNMENT The meeting adjourned at 4:55 p.m. Respectfully Submitted, ~. Kathy E. oore Administrative Assistant Approved on: March 25, 2008 Colleyville Trails and Sidewalks Committee Minutes -December 11, 2007 Agenda Item # 4 .,,~ 3 ~}:~~ <;;:<•. City of Colleyville Agenda Briefing 100 Main Street Colleyville, Texas 76034 (817) 503-1000 www.colleyville.com File Number: Version: 1 Requester: Engineering Department File Type: Resolution Agenda Date: 01/15/2008 Agenda No.: 4d Final Action: File Name: Approval of the Colleyville Trails and Sidewalks Committee recommendations for the Fiscal Year 2007-2008 (FY 2007-08) sidewalk construction Attachments: Sidewalk CIP-Approved April 3, 2007 2008 Sidewalk CIP Update History of Legislative File Version: Date: Acting Body: Action Text: 1 01/15/2008 City Council Title Approval of the Colleyville Trails and Sidewalks Committee recommendations for the Fiscal Year 2007-2008 (FY 2007-08) sidewalk construction Explanation Reading and Public Hearing The Trails, Pathways and Sidewalks Five Year Capital Improvement Program (CIP) provides an annual schedule for sidewalk funding and construction. In April 2007, the plan was revised for Fiscal Year 2006-2007 (FY 2006-07) to reflect the committee's focus on providing sidewalk improvements in the vicinity of the new elementary school on Pleasant Run Road. At the December 11, 2007 meeting of the Colleyville Trails and Sidewalks Committee, members voted to recommend changes to the current FY 2007-08 schedule of sidewalk improvement projects. The current list of proposed improvements for FY 2007-08 includes the following: • Glade Road at Behrens Court • Glade Road at the intersection of Stafford Drive and Bluebonnet Drive • Glade Road, Duke Tract at Riverwalk Drive The revised list of sidewalk projects for FY 2007-08 that would be constructed with the current budgeted allocation of $50,000 consists of the following improvements: • Beverly Drive (South Side) from Pleasant Run Road to Leta Lane for a distance of 550 feet • Shelton Drive (South Side) starting at Pleasant Run Road to approximately 285 feet west Status: Consent Agenda Controlling Body: City Council City ofColleyville page 1 Printed on 1/11/2008 Agenda Briefin_g Continued • Brown Trail (South Side) 200 feet east of Walgreens • Kingswood Lane (South Side) from Riverwalk Drive approximately 70 feet east • Tinker (North Side) from Pleasant Run Road to Emerald Drive The Committee realizes that the above list of proposed sidewalk improvements may exceed the budgeted amount of $50,000.00 for FY 2007-08. As a result, staff will list Tinker Road from Emerald Drive to Pleasant Run (north side) as an added alternate for bidding purposes as noted in the attached 2008 Sidewalk CIP Update. The Committee also determined that sidewalk improvements established for subsequent fiscal years should be re-evaluated and that additional revisions to the CIP may be recommended to City Council for consideration in the future. Financial Impact It has been determined that funds are budgeted for sidewalk construction, in the amount of $50,000.00, from the Engineering operating budget, line item 001-18-6388. Recommendation Approval City of Colleyville page p Printed on 1/11/2008 Sidewalk CIP Approved April 3, 2007 'Year TraillSidewalk'Se rtnent . `descri tion Pro'eet 'Cosh This is a 5' sidewalk on the ><~~ Pleasant Run from Beverly West side of Pleasant Run This project is approximately ~p Drive to Bogart Drive (VNest between Beverly and Bogart, 315 linear feet. $ 8,500 Side) and continuing around the . corner of Beverly. This is a 4' sidewalk on the Waller Lane (West side) and West side of Waller and This project is approximately Qt~'i" continuing around the North $14,500 Cooks Lane (South Side) side of Cooks to the 650 linear feet. schoolvard cuthrough. ' ~ Pleasant Run/Shelton Drive This is a crosswalk at the ';~~~; intersection of Pleasant Run - $ 1,000 crosswalk and Shelton Drive. Tinker Road from Emerald This is a 4' sidewalk on the North Side of Tinker from This project is approximately 2fl13~! Drive to Pleasant Run (North $11,000 side) Emerald Drive to Pleasant 610 linear feet. Run. This is a 5' wide sidewalk on This project is approximately Glade Road at Behren's Court the south side of Glade Road 478 linear feet and will require 2~1~$ $ 20,000 Sidewalk between Behren's Road and easement or right-of-way Behren's Court acquisition Glade Road at Stafford - This project is approximately Bluebonnet Intersection This is a 5' wide sidewalk $ 7,500 Crosswalk 200 linear feet Glade Road -Duke tract at This is a 5' wide sidewalk on This project is approximately Riverwalk Drive the south side of Glade Road 275 linear feet from Riverwalk $ 4,500 Dr intersection to the east This project is approximately ~?i~a9 Glade Road (Hubbard Tract) This is a 5' wide sidewalk 275 linear feet $10,000 This project extends from 20!~'~ Glade Road at Bedford Road This is a 5' wide sidewalk Bedford Road to the entrance to the Albertson's shopping _. center $ 20,000 ~. !.'>':`<'<:<' This is a 5' wide sidewalk, This project will connect ?2~~3? Hardage Cut-through approximately 1,100 linear Ponderosa with Cooks Lane feet $ 37,490 '"''`'~' Glade Road at Bluebonnet This project is approximately 2fl11f This is a 5' wide sidewalk (Bone Est. property) 380 linear feet $22,000 2008 Sidewalk CIP Updated Yea Triail/Sidewalk.Se ment Deseri tlon: Pro'ect Cost This is a 5' sidewalk on the "'~~'~'' ~ 'gip Beverly Drive from Pleasant Run South side of Beverly Drive This project is approximately 550 $ 21,500 Road to Leta Lane from Pleasant Run Road going linear feet. west. This is a 5' sidewalk on the ~~~ ~t»8 Shelton Drive South side of Shelton Drive This project is approximately 285 $ 25,000 starting at Pleasant Run Road linear feet. going West. >? This is a 5' sidewalk on the This project is approximately 200 s.Qt#E~ Brown Trail South side of Brown Trail east linear feet $ 2,000 to the Walgreens property. This is a 5' sidewalk on ~Q#3$ Kingswood Addition Kingswood Lane on the South This project is approximately 70 $ 1,500 side from Riverwlk drive going linear feet East. f Tinker Road from Emerald Drive This is a 4' sidewalk on the i T f This project is approximately 610 $ 19 500 p8> ~t to Pleasant Ru N th id " North S de of inker rom linear feet , :: or n ( s e) Emerald Drive to Pleasant Run. . This is a 5' wide sidewalk on the This project is approximately 478 20#19: Glade Road at Behren's Court south side of Glade Road linear feet and will require $ 20,000 Sidewalk between Behren's Road and easement or right-of-way Behren's Court acquisition ' Glade Road at Stafford - 'i~Eft)~> Bluebonnet Intersection This is a 5' wide sidewalk This project is approximately 200 $ 7,500 linear feet Crosswalk "'~' Glade Road -Duke tract at This is a 5' wide sidewalk on the This project is approximately 275 ~(~~! linear feet from Riverwalk D $ 4 500 Riverwalk Drive south side of Glade Road intersection to the east , ~tl~ Glade Road (Hubbard Tract) This is a 5' wide sidewalk This project is approximately 275 linear feet $ 10,000 This project extends from Bedford `23ap Glade Road at Bedford Road This is a 5' wide sidewalk Road to the entrance to the Albertson's shopping center $ 20,000 ~t#a0 Hardage Cut-through This is a 5' wide sidewalk, This project will connect approximately 1,100 linear feet Ponderosa with Cooks Lane $ 37,490 ~''~'~`' ~#~11s Glade Road at Bluebonnet (Bone This is a 5 wide sidewalk This project is approximately 380 Est. ro er linear feet $ 22,000 ''' `:2s#1~ No Projects assigned at this time $ _ * Bid as an added alternate only