HomeMy WebLinkAboutCity Council-Agenda Packets-07/11/2017City of Colleyville Page 1
City of Colleyville
City Council
Agenda
City Hall
100 Main Street
Colleyville, Texas 76034
817.503.1000
www.colleyville.com
Tuesday, July 11, 2017
WORKSESSION
5:00 PM
EXECUTIVE CONFERENCE ROOM
THIRD FLOOR
CALL TO ORDER
WS-1 Final report of the Classification and Compensation Study
WS-2 Presentation and discussion of Citywide fees and charges as outlined in
the Colleyville Code of Ordinances
WS-3 Discussion of the proposed sidewalks included in the Pleasant Run Road
reconstruction project
WS-4 Discussion of the July 11, 2017, City Council regular agenda items
1.EXECUTIVE SESSION - In accordance with Texas Government
Code, Chapter 551, Subchapter D
Section 551.071 - Legal - Consultation with attorney on legal issues raised
by public hearing or action items on the agenda
Section 551.071 - Legal - Consultation with attorney regarding pending
AG Opinion Request KP-0164 (municipal tree preservation)
Section 551.071 - Legal - Consultation with City Attorney regarding
litigation - Lincoln et al v. City of Colleyville and Notice of Claim from
Estate of Brandon Heep
Section 551.072 – Real Estate – Deliberate the purchase, exchange,
lease, or value of real property for City facilities
a.Glade Road Phase 1B and 2A Property Acquisition Update
Section 551.087 – Economic Development - Discuss or deliberate
regarding commercial or financial information that the City has received
from business prospects that the City seeks to have locate, stay, or
expand in the City and with which the City is conducting economic
development negotiations; deliberate the offer of a financial or other
incentive to a business prospect
City Council Agenda July 11, 2017
City of Colleyville Page 2
REGULAR MEETING
7:30 P.M.
CITY COUNCIL CHAMBERS
INVOCATION: Paul Vigilletti, Good Shepherd Catholic Community
PLEDGE OF ALLEGIANCE: Assistant City Attorney Alexis Allen
2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER
AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS
DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-17-4148
3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS
Announcements of civic and charitable events
Presentation of calendar events and updates
Announcements of awards and recognition
Presentation of the Keep Texas Beautiful Government Environmental
Award to the City of Colleyville - Mayor Pro Tem Bobby Lindamood
and Parks Manager Heather Dowell
Special recognition provided by Ava Fryer to Sergeant Kevin Walling
Recognition of employees' years of service
Recognition of employee achievements
4. CONSENT: READING AND PUBLIC HEARING - RESOLUTION R-17-
4149
4a Approval of the minutes of the June 13, 2017 City Council
Worksession
4b Approval of the minutes of the regular City Council meeting of June
20, 2017
4c Approval of the minutes of the June 27, 2017 City Council
Worksession
4d Approval of the purchase of 1,008 Neptune water meters, ranging in
size from ¾” to 2”, from HD Supply Waterworks, through an
Interlocal Agreement with the City of Grapevine, in an amount not to
exceed $87,000 and authorize the city manager to execute the
purchase agreement
City Council Agenda July 11, 2017
City of Colleyville Page 3
4e Authorizing creation of an employee benefits trust, authorizing the
trust agreement, appointing trustees, and authorizing the trust to
purchase various forms of insurance for the benefit of City officers,
employees, qualified retirees, and their dependents
4f Approval of bid awards for medical insurance to Blue Cross Blue
Shield of Texas and dental insurance to CIGNA Dental; and renewal
of a contract for the employee assistance program with Alliance
Work Partners, and authorize the city manager to execute the
agreements
5. ORDINANCE(S): FIRST READING AND PUBLIC HEARING
5a Ordinance O-17-2014
Consideration of a zoning change from the AG-Agricultural zoning
district to the R40-Single Family Residential zoning district on Tract
5A01, Abstract 294, in the Robert Chowning Survey, located at 6260
Pool Road, Case ZC17-007
5b Ordinance O-17-2015
Consideration for approval of amendments to the Land Development
Code regarding a proposed requirement that newly installed utilities
be underground; specifically Chapter 9 – Subdivision Design & Public
Facilities, Section 9.17 Street Design Criteria, proposed Section 9.18
Easements, proposed Section 9.19 Private Utilities, and Chapter 14 –
Engineering Design Standards, Section 14-175 Miscellaneous, Case
GC17-015
6. RESOLUTION(S): READING AND PUBLIC HEARING
6a Resolution R-17-4150
Consideration of a replat, being Lots 2R1, 2R2, and 2R3, Block 1, of
the Morris Addition, a replat of Lot 2, Block 1, of the Morris Addition,
located at 7201 Pleasant Run Road, Case PC17-006
6b Resolution R-17-4151
Consideration of a resolution to deny Oncor Electric Delivery
Company LLC's application to change rates charged to customers
located within the City of Colleyville
7. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON
THE AGENDA
City Council Agenda July 11, 2017
City of Colleyville Page 4
8. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A
RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR JULY 11,
2017 - READING AND PUBLIC HEARING - RESOLUTION R-17-4152
9. ADJOURNMENT
I hereby certify this agenda was posted on City Hall bulletin board Friday, July 7,
2017 by 5:00 p.m.
Amy Shelley, TRMC
City Secretary
A quorum of any Colleyville board, commission, or committee may be present at
this meeting.
Any matter on this agenda may, at the discretion of the governing body, be
opened for public comment and discussion.
If you plan to attend this public meeting and have a disability that requires
special accommodations, please advise the City Secretary at least 48 hours in
advance at 817.503.1133, and reasonable accommodations will be made to assist
you.
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number WS-1 Agenda Date 07/11/2017
Type Worksession
Department Human Resources
Title
Final report of the Classification and Compensation Study
Strategic Plan
1.1 Actively involve and engage stakeholders
1.4 Communicate thoroughly and strategically
2.2 Recruit and retain a highly-qualified workforce
Explanation
On February 7, 2017, the City entered into an agreement with Management Advisory
Group International, Inc. (MAG) to perform a comprehensive compensation and
classification study to include evaluation of the City’s current health and retirement
benefits. The Classification and Compensation Study Committee (the “Committee”) has
provided input and direction to the consultant throughout the process. The Committee
members are:
• Mayor Richard Newton
• Councilmember Nancy Coplen
• Councilmember Tammy Nakamura
• Citizen Representative Bo Bottger
• Citizen Representative Lenonna Nichols
• Citizen Representative Scott Redfearn
• Director of Public Works Jeremy Hutt
• Director of Human Resources Rachel Huitt
• Strategic Services Manager Adrienne Lothery
• Parks Manager Heather Dowell
• Assistant Police Chief Robert Hinton
• Fire Battalion Chief Tim Folden
Since the contract was approved, the Committee has met numerous times to discuss
key components of the study. These included identifying a comparative market and
comparative benchmark positions, discussion of job broad banding, discussion of options
for the public safety pay structure, discussion of the hiring rate, and discussion of
implementation options.
On March 21, 2017, the City Council provided direction, based upon the
recommendations of the Committee, on the comparative market and comparative
benchmark positions (Attachment A). The City Council also agreed with the
City Council Agenda Briefing
City of Colleyville Page 2
Committee’s recommendation to change from the current broad banded job titles to
functional titles. The consultant recommended at that time to defer a decision on public
safety pay structure until they received market data. Based upon the direction provided
by City Council at the March 21 meeting, the consultant moved forward with the market
study component of the project. The market data was collected from March 22 through
mid-May. The consultants had already begun the process of data collection for job
analysis. On March 7 and March 8, they met with City employees to begin the job
analysis questionnaires. These are questionnaires completed by employees that help to
define the responsibilities of each position, including the knowledge, skills, experience,
and education required for each position.
The Committee met again on May 18 and June 7 to review the draft results of the job
analysis and market survey data. During this time, the consultant was able to provide a
summary review of the City’s current benefits (Attachment B.) Overall, the consultant’s
determination of the benefits evaluated is that the City’s benefits are in line with other
organizations in the market survey. The consultant recommended that the City may
want to evaluate its vacation policy, as it appeared to fall slightly below some of the
market competitors. A review of the City’s retirement plan was not provided to the
Committee at that time, however, the consultant did provide the information to staff
later. The consultant determined that the City’s retirement plan with TMRS appears to
be competitive in the plan design with the exception of the cost of living adjustment for
retirees. The majority of the cities in the area provide for some portion of retiree cost of
living adjustments and the City of Colleyville may want to further evaluate this aspect of
its retirement plan to be more in line with market.
Once the consultant received the final market data, evaluated job analysis
questionnaires completed by employees, met with department heads, and performed
their overall analysis of the data, they developed a proposed pay plan for the City
(Attachment C) and began running implementation cost options. On June 26, the
Committee met for the final time to review the final proposed pay plan and the
implementation costs. Of the 45 positions surveyed, there were three positions not
included in the final charts:
• City Manager – the market survey provided little detail on the ranges for City
Manager. The majority of respondents provided only actual salary, not ranges.
• Colleyville Center Manager – the market survey did not provide good matches for
this position.
• GIS Technician – this position has been reclassified as a Field Technician in Public
Works and no longer exists in Colleyville’s pay plan.
Of the 42 remaining positions, when evaluating Colleyville’s midpoint of the range to the
survey averages, the final data indicated that 23 positions were within +/- 5 percent of
the market (Attachment C). Within 5 percent of the market is considered to be market
competitive. Of the remaining 19 positions that were not market competitive (above
+/- 5 percent of the market), 11 were public safety positions. The consultants
interpretation of the data concludes that a fair percentage of the salary ranges within
City Council Agenda Briefing
City of Colleyville Page 3
our organization are lower than the market. This is most notable in the Fire and Police
Departments.
Implementation Costs
The first implementation cost option provided by the consultant was to continue to keep
all employees in pay ranges - not implementing steps for public safety employees. To
bring all employees to the minimum of the newly proposed ranges, the total cost is
$453,174. If the City chose to then move all employees within their ranges based on
longevity in the position, to minimize compression, it would add an additional
$203,848. The total to do both is $657,022.
Bring to
Minimum
Add Move in
Range*
Totals
General Employees Pay Plan $153,148 $48,147 $201,295
Public Safety Employees
Pay Plan $300,026 $155,701 $455,727
TOTALS $453,174 $203,848 $657,022
*Reflects longevity within the position.
The second implementation option was to keep all general employees in pay ranges, but
implement steps for public safety employees. To bring all employees to the minimum of
the newly proposed ranges, the total cost remains $453,174. If the City chose to then
move all employees within their ranges based on longevity in the position, to minimize
compression, it would still add an additional $203,848. However, to add the step on top
of moving to minimum and moving in the range, the total would be $763,417.
Implementing a step program adds $106,395 to the implementation costs.
Bring to
Minimum
Add Move in
Range*
Adjustment to
Step
Totals
General Employees Pay
Plan $153,148 $48,147 $ - $201,295
Public Safety
Employees Step Plan $300,026 $155,701 $106,395 $562,122
TOTALS $453,174 $203,848 $106,395 $763,417
*Reflects longevity within the position.
The Committee has discussed on numerous occasions the difference between the City’s
current open range (minimum to maximum) pay ranges and a step pay system for
sworn police and fire employees. Many cities in the DFW area are using step plans for
public safety. Colleyville’s public safety pay plan is currently structured using pay
ranges. The market survey data did indicate that the majority of the cities in our
market area currently have step plans for public safety, however, in order to not create
City Council Agenda Briefing
City of Colleyville Page 4
disparity among employees, and because of the additional costs of implementation and
maintenance of a step system, it is not recommended that Colleyville move to this type
of compensation structure.
Financial Impact
During the June 26th Committee meeting, the Committee evaluated the implementation
cost options listed above and reviewed the City’s preliminary FY 2018 General Fund
revenue and expenditure projections. The projected FY 2018 budget includes a “net
revenue” estimate of $315,295. Thus, any expenditure above that amount will result in
a deficit position for the proposed budget.
PROJECTED FY2018
TOTAL REVENUES $24,411,471
TOTAL EXPENDITURES $24,096,176
NET REVENUE *$315,295
*Estimate based on 5% ad valorem tax revenue.
The Committee considered three possible courses of action to address the wage
disparity. Each of these options assumed we would be adopting the newly proposed
salary ranges and seeking adjustments in compensation.
Option #1: Cut personnel costs elsewhere within the budget to offset funding needs –
NOT RECOMMENDED.
Option #2: Raise revenues (taxes) to fund increases in salaries – NOT RECOMMENDED.
Option #3: Adopt the new ranges while acknowledging that we cannot get to those
levels this coming year. Determine a reasonable funding value (staff recommended
$200,000) be allocated as an adjustment toward the goal of reaching the appropriate
levels over a series of years.
Recommendations from Committee
Based upon the analysis of the data provided by the consultant, and the discussions of
costs and available budget, the Committee recommended the following:
1. Accept the new ranges as the benchmark and continue to measure our progress of
getting to those benchmarks;
2. Adjust the pay plan as needed to address reasonableness of certain positions
while remaining cognizant of the fiscal restraints of the budget (Committee
members discussed $200,000 of proposed budgetary surplus as a reasonable first-
year funding allocation);
City Council Agenda Briefing
City of Colleyville Page 5
3. Review policy on hiring at the minimum of the range and implement new
procedures if needed;
4. Carve out additional funds as available to address the wage disparity and
compression issues;
5. Focus funding on the areas of most need, and
6. Communicate to employees the plan moving forward.
Further, staff is requesting flexibility in the allocation of funds when it comes to
excessive increases. In such cases, the increase may need to be tempered to bring them
into line with what the public would deem reasonable.
Conclusion
Over the past several months, the Committee has worked diligently to objectively
evaluate and assess the City’s classification and compensation program. Notable
accomplishments of this Committee include:
• Collaborative teamwork and decision making with elected officials, citizens, and
staff members
• Restructure of the broad banded job titles to functional job titles
• Updated job descriptions for all positions
• Analysis of Colleyville’s compensation in relation to the market
• Creation of a new market competitive pay plan
• Strategic evaluation of public safety step plans
• Consideration of cost and funding impacts
• Final recommendation to the City Council
The collaborative effort of this Committee has been invaluable and has resulted in the
unanimous recommendations listed above.
Attachments
1. Classification and Compensation Study Presentation
2. Attachment A - Benchmarks
3. Attachment B - Benefits Survey Summary
4. Attachment C - Proposed Pay Plans
5. Attachment D - Colleyville Midpoint to Market Midpoint
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Pa
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Accountant
Accounting Manager
Accounting Technician
Administrative Assistant
Administrative Secretary
Adult Services Librarian
Assistant Police Chief
Building Inspector
Building Official
Code Enforcement Officer
Community Devt Director
Construction Manager
Equipment Operator
Human Resources Dir
Human Resources Mgr
Info Systems Analyst
Meter Reader
Meter Services Tech
Municipal Court Admin
Park Maintenance Worker
Parks Maintenance Supv
Parks Manager
Planning Technician
Plans Examiner
Principal Planner
Public Works Director
PW Maintenance Worker
PW Operations Supv
Sign Technician
Systems Administrator
Urban Forester
Fire Battalion Chief
Fire CaptainFire ChiefFire Driver/EngineerFire MarshalFirefighter/EMTFirefighter/ParamedicPolice ChiefPolice LieutenantPolice OfficerPolice SergeantMarket Competitive Not Market Competitive
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e
e
s
Pa
y
Pl
a
n
$
1
5
3
,
1
4
8
$4
8
,
1
4
7
$
2
0
1
,
2
9
5
Pu
b
l
i
c
Sa
f
e
t
y
Em
p
l
o
y
e
e
s
Pa
y
Pl
a
n
$
3
0
0
,
0
2
6
$
1
5
5
,
7
0
1
$
4
5
5
,
7
2
7
TO
T
A
L
S
$4
5
3
,
1
7
4
$2
0
3
,
8
4
8
$6
5
7
,
0
2
2
Al
l
em
p
l
o
y
e
e
s
st
a
y
i
n
g
in
a ra
n
g
e
(n
o
st
e
p
s
)
:
*R
e
f
l
e
c
t
s
lo
n
g
e
v
i
t
y
wi
t
h
i
n
th
e
po
s
i
t
i
o
n
.
Su
m
m
a
r
y
N
u
m
b
e
r
s
w
i
t
h
P
u
b
l
i
c
S
a
f
e
t
y
S
t
e
p
s
Al
l
em
p
l
o
y
e
e
s
st
a
y
i
n
g
in
a ra
n
g
e
(w
i
t
h
st
e
p
s
)
:
Br
i
n
g
to
Mi
n
i
m
u
m
Ad
d
Mo
v
e
in
Ra
n
g
e
*
Ad
j
u
s
t
m
e
n
t
to
St
e
p
Totals
Ge
n
e
r
a
l
Em
p
l
o
y
e
e
s
Pa
y
Pl
a
n
$
1
5
3
,
1
4
8
$4
8
,
1
4
7
$
‐
$201,295
Pu
b
l
i
c
Sa
f
e
t
y
Em
p
l
o
y
e
e
s
St
e
p
Pl
a
n
$
3
0
0
,
0
2
6
$1
5
5
,
7
0
1
$1
0
6
,
3
9
5
$562,122
TO
T
A
L
S
$4
5
3
,
1
7
4
$2
0
3
,
8
4
8
$1
0
6
,
3
9
5
$763,417
*R
e
f
l
e
c
t
s
lo
n
g
e
v
i
t
y
wi
t
h
i
n
th
e
po
s
i
t
i
o
n
.
Su
m
m
a
r
y
N
u
m
b
e
r
s
To
g
e
t
a
l
l
e
m
p
l
o
y
e
e
s
t
o
m
i
n
i
m
u
m
o
f
t
h
e
n
e
w
r
a
n
g
e
s
:
$453,174
Ad
d
m
o
v
i
n
g
a
l
l
e
m
p
l
o
y
e
e
s
w
i
t
h
i
n
t
h
e
i
r
r
a
n
g
e
s
:
$203,848
TO
T
A
L
$657,022
__
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
To
a
d
d
s
t
e
p
s
:
$106,395
TO
T
A
L
w
/
s
t
e
p
s
$763,417
Pr
e
l
i
m
i
n
a
r
y
B
u
d
g
e
t
I
m
p
a
c
t
PR
O
J
E
C
T
E
D
P
R
O
J
E
C
T
E
D
FY
2
0
1
8
F
Y
2
0
1
9
TO
T
A
L
R
E
V
E
N
U
E
S
$2
4
,
4
1
1
,
4
7
1
$
2
4
,
1
9
3
,
9
8
4
TO
T
A
L
E
X
P
E
N
D
I
T
U
R
E
S
$2
4
,
0
9
6
,
1
7
6
$
2
3
,
8
3
5
,
9
4
2
NE
T
R
E
V
E
N
U
E
*$
3
1
5
,
2
9
5
$
3
5
8
,
0
4
2
Ne
t
r
e
v
e
n
u
e
s
=
$
3
1
5
,
2
9
5
To
t
a
l
a
l
l
e
m
p
l
o
y
e
e
s
i
n
r
a
n
g
e
s
(
n
o
s
t
e
p
s
)
=
$
6
5
7
,
0
2
2
De
f
i
c
i
t
=
-
$
3
4
1
,
7
2
7
Net revenues = $315,295
To
t
a
l
a
l
l
e
m
p
l
o
y
e
e
s
i
n
r
a
n
g
e
s
(
w
i
t
h
s
t
e
p
s
)
=
$
7
6
3
,
4
1
7
Deficit = -$448,122
*E
s
t
i
m
a
t
e
b
a
s
e
d
o
n
5
%
ad
v
a
l
o
r
e
m
t
a
x
r
e
v
e
n
u
e
Di
s
c
u
s
s
i
o
n
o
f
O
p
t
i
o
n
s
•
O
p
t
i
o
n
#
1
:
C
u
t
o
t
h
e
r
C
i
t
y
e
x
p
e
n
d
i
t
u
r
e
s
t
o
p
a
y
f
o
r
a
l
l
o
r
p
a
r
t
o
f
t
h
e
im
p
l
e
m
e
n
t
a
t
i
o
n
c
o
s
t
s
•
O
p
t
i
o
n
#
2
:
I
n
c
r
e
a
s
e
r
e
v
e
n
u
e
b
y
a
d
j
u
s
t
i
n
g
b
u
d
g
e
t
t
o
c
a
p
t
u
r
e
m
ore than 5%
of
a
d
v
a
l
o
r
e
m
t
a
x
e
s
(
6
%
o
r
7
%
)
•
R
e
v
e
n
u
e
e
s
t
i
m
a
t
e
s
w
i
t
h
5
%
a
d
v
a
l
o
r
e
m
t
a
x
r
e
v
e
n
u
e
=
$
3
1
5
,
2
9
5
•
R
e
v
e
n
u
e
e
s
t
i
m
a
t
e
s
w
i
t
h
6
%
a
d
v
a
l
o
r
e
m
t
a
x
r
e
v
e
n
u
e
=
$
4
5
4
,
9
7
2
•
R
e
v
e
n
u
e
e
s
t
i
m
a
t
e
s
w
i
t
h
7
%
a
d
v
a
l
o
r
e
m
t
a
x
r
e
v
e
n
u
e
=
$
5
9
4
,
0
0
0
•
O
p
t
i
o
n
#
3
:
P
a
r
t
i
a
l
l
y
f
u
n
d
u
s
i
n
g
a
p
o
r
t
i
o
n
o
f
N
e
t
R
e
v
e
n
u
e
t
o
f
un
d
s
o
m
e
o
f
th
e
i
m
p
l
e
m
e
n
t
a
t
i
o
n
c
o
s
t
s
•
B
r
i
n
g
i
n
g
s
o
m
e
e
m
p
l
o
y
e
e
s
c
l
o
s
e
r
t
o
m
i
n
i
m
u
m
o
f
n
e
w
r
a
n
g
e
•
P
r
o
v
i
d
e
f
o
r
a
d
j
u
s
t
m
e
n
t
s
a
s
r
e
a
s
o
n
a
b
l
e
1.
A
c
c
e
p
t
t
h
e
n
e
w
r
a
n
g
e
s
a
s
t
h
e
b
e
n
c
h
m
a
r
k
a
n
d
c
o
n
t
i
n
u
e
t
o
m
e
a
s
u
r
e our
pr
o
g
r
e
s
s
o
f
g
e
t
t
i
n
g
t
o
t
h
o
s
e
b
e
n
c
h
m
a
r
k
s
;
2.
A
d
j
u
s
t
t
h
e
p
a
y
p
l
a
n
a
s
n
e
e
d
e
d
t
o
a
d
d
r
e
s
s
r
e
a
s
o
n
a
b
l
e
n
e
s
s
o
f
c
e
rtain
po
s
i
t
i
o
n
s
w
h
i
l
e
r
e
m
a
i
n
i
n
g
c
o
g
n
i
z
a
n
t
o
f
t
h
e
f
i
s
c
a
l
r
e
s
t
r
a
i
n
t
s
o
f
the budget
(C
o
m
m
i
t
t
e
e
m
e
m
b
e
r
s
d
i
s
c
u
s
s
e
d
$
2
0
0
,
0
0
0
o
f
p
r
o
p
o
s
e
d
b
u
d
g
e
t
a
r
y
s
u
r
plus
as
a
r
e
a
s
o
n
a
b
l
e
f
i
r
s
t
-
y
e
a
r
f
u
n
d
i
n
g
a
l
l
o
c
a
t
i
o
n
)
;
3.
R
e
v
i
e
w
p
o
l
i
c
y
o
n
h
i
r
i
n
g
a
t
t
h
e
m
i
n
i
m
u
m
o
f
t
h
e
r
a
n
g
e
a
n
d
i
m
p
l
e
ment new
pr
o
c
e
d
u
r
e
s
i
f
n
e
e
d
e
d
;
4.
C
a
r
v
e
o
u
t
a
d
d
i
t
i
o
n
a
l
f
u
n
d
s
a
s
a
v
a
i
l
a
b
l
e
t
o
a
d
d
r
e
s
s
t
h
e
w
a
g
e
d
i
s
p
a
r
i
t
y
a
n
d
co
m
p
r
e
s
s
i
o
n
i
s
s
u
e
s
;
5.
F
o
c
u
s
f
u
n
d
i
n
g
o
n
t
h
e
a
r
e
a
s
o
f
m
o
s
t
n
e
e
d
;
a
n
d
6.
C
o
m
m
u
n
i
c
a
t
e
t
o
e
m
p
l
o
y
e
e
s
t
h
e
p
l
a
n
m
o
v
i
n
g
f
o
r
w
a
r
d
.
Co
m
m
i
t
t
e
e
R
e
c
o
m
m
e
n
d
a
t
i
o
n
s
•
C
o
l
l
a
b
o
r
a
t
i
v
e
t
e
a
m
w
o
r
k
a
n
d
d
e
c
i
s
i
o
n
m
a
k
i
n
g
w
i
t
h
e
l
e
c
t
e
d
o
f
f
i
c
i
als, citizens
an
d
s
t
a
f
f
m
e
m
b
e
r
s
•
R
e
s
t
r
u
c
t
u
r
e
o
f
t
h
e
b
r
o
a
d
b
a
n
d
e
d
j
o
b
t
i
t
l
e
s
t
o
f
u
n
c
t
i
o
n
a
l
j
o
b
t
it
l
e
s
•
U
p
d
a
t
e
d
j
o
b
d
e
s
c
r
i
p
t
i
o
n
s
f
o
r
a
l
l
p
o
s
i
t
i
o
n
s
•
A
n
a
l
y
s
i
s
o
f
C
o
l
l
e
y
v
i
l
l
e
’
s
c
o
m
p
e
n
s
a
t
i
o
n
i
n
r
e
l
a
t
i
o
n
t
o
t
h
e
m
a
r
k
et
•
C
r
e
a
t
i
o
n
o
f
a
n
e
w
m
a
r
k
e
t
c
o
m
p
e
t
i
t
i
v
e
p
a
y
p
l
a
n
•
S
t
r
a
t
e
g
i
c
e
v
a
l
u
a
t
i
o
n
o
f
p
u
b
l
i
c
s
a
f
e
t
y
s
t
e
p
p
l
a
n
s
•
C
o
n
s
i
d
e
r
a
t
i
o
n
o
f
c
o
s
t
a
n
d
f
u
n
d
i
n
g
i
m
p
a
c
t
s
•
F
i
n
a
l
r
e
c
o
m
m
e
n
d
a
t
i
o
n
t
o
t
h
e
C
i
t
y
C
o
u
n
c
i
l
Pr
o
j
e
c
t
A
c
c
o
m
p
l
i
s
h
m
e
n
t
s
Qu
e
s
t
i
o
n
s
a
n
d
D
i
s
c
u
s
s
i
o
n
Attachment A
Comparative Market Agencies
City of Bedford Town of Flower Mound City of North Richland Hills
City of Coppell City of Grapevine City of Southlake
DFW Airport Grapevine-Colleyville ISD Tarrant County
City of Euless City of Irving City of University Park
City of Arlington City of Keller City of Hurst
*Cities of Plano and Allen added per City Council request to add Collin County cities.
Comparative Benchmarks
Accountant Parks Maintenance Supervisor
Accounting Clerk Parks Manager
Accounting Manager Planning Technician
Administrative Clerk Plans Examiner
Administrative Secretary Police Chief
Adult Services Librarian Police Lieutenant
Assistant Police Chief Police Officer
Building Inspector Police Sergeant
Building Official Principal Planner
City Manager Sign Technician
Code Enforcement Officer Systems Administrator
Colleyville Center Manager Urban Forester
Community Development Director
Construction Manager
Equipment Operator
Executive Secretary
Field Maintenance Worker
Field Operations Supervisor
Fire Battalion Chief
Fire Captain
Fire Chief
Fire Driver/Engineer
Fire Marshal
Firefighter/EMT
Firefighter/Paramedic
GIS Technician
Human Resources Director
Human Resources Manager
Information Systems Analyst
Meter Reader
Meter Services Worker
Municipal Court Administrator
Parks Maintenance Worker
10
Pr
e
l
i
m
i
n
a
r
y
N
o
t
e
s
o
n
B
e
n
e
f
i
t
s
…
It
e
m
Ma
r
k
e
t
R
a
n
g
e
Co
l
l
e
y
v
i
l
l
e
Si
c
k
T
i
m
e
:
10
-
1
5
d
a
y
s
12
d
a
y
s
Ma
x
i
m
u
m
A
c
c
r
u
a
l
:
72
0
h
o
u
r
s
t
o
u
n
l
i
m
i
t
e
d
7
2
0
h
o
u
r
s
Si
c
k
s
h
i
f
t
s
/
y
e
a
r
(
F
i
r
e
)
:
6
t
o
7
.
5
6
Ma
x
i
m
u
m
A
c
c
r
u
a
l
(
F
i
r
e
)
:
78
0
t
o
u
n
l
i
m
i
t
e
d
10
8
0
Co
m
p
T
i
m
e
(
n
o
n
-
e
x
e
m
p
t
)
:
42
t
o
2
4
0
;
4
8
0
F
i
r
e
U
p
t
o
4
0
;
5
6
f
o
r
F
i
r
e
Co
m
p
T
i
m
e
(
e
x
e
m
p
t
)
:
As
g
r
a
n
t
e
d
;
n
o
t
s
p
e
c
i
f
i
c
M
a
x
o
f
2
4
0
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GENERAL EMPLOYEES
Proposed Title Ann Min Mkt Ann Max
106 27,040$ 31,907$ 39,246$
Library Clerk
107 28,392$ 33,502$ 41,208$
Building Attendant
Meter Reader
108 29,811$ 35,178$ 43,268$
Court Clerk
Parks Maintenance Technician I
Public Works Field Technician I
Utility Clerk
109 31,302$ 36,936$ 45,432$
Facilities Maintenance Technician
Parks Maintenance Technician II
Public Works Maintenance Technician II
110 32,867$ 38,783$ 47,703$
Library Assistant
Mow and Spray Technician
Permit Technician
Police Records Clerk
111 34,510$ 40,722$ 50,088$
Administrative Support Technician
Equipment Operator I
Meter Services Technician
Street Sweeper Operator
112 36,236$ 42,758$ 52,593$
Accounting Technician
Building Operations Technician
ATTACHMENT C ‐ PROPOSED PAY PLANS
Proposed Title Ann Min Mkt Ann Max
Equipment Operator II
Irrigation Specialist
Library Community Events Coordinator
Pump Maintenance Operator
Senior Court Clerk/Juvenile Case Manager
Sign & Signal Technician
113 38,048$ 44,896$ 55,223$
Administrative Secretary
Deputy Court Administrator
Mechanic
Planning Technician
Police Records Clerk Lead
Property/Evidence Technician
Utility Billing Specialist
114 39,950$ 47,141$ 57,984$
Parks Maintenance Crew Leader
115 41,948$ 49,498$ 60,883$
Code Enforcement Officer
116 44,045$ 51,973$ 63,927$
Building Inspector
Construction Inspector
Environmental Compliance Officer
117 46,247$ 54,572$ 67,123$
118 48,580$ 57,300$ 70,480$
Librarian
Plans Examiner
Urban Forester
119 50,988$ 60,165$ 74,004$
Accountant
Proposed Title Ann Min Mkt Ann Max
120 53,537$ 63,174$ 77,704$
Assistant City Secretary
Human Resources Analyst
Information Systems Analyst
Parks Maintenance Supervisor
Police Records Manager
Public Information Specialist
Public Works Business Analyst
Recreation Specialist
Utility Billing Supervisor
121 56,214$ 66,333$ 81,589$
122 59,025$ 69,649$ 85,668$
GIS Program Administrator
123 61,976$ 73,132$ 89,952$
Systems Administrator
124 65,075$ 76,788$ 94,449$
Human Resources Manager
Municipal Court Administrator
Streets & Drainage Operations Superintendent
Utility Operations Superintendent
125 68,328$ 80,628$ 99,172$
Asst to the City Manager
Building Official
Controller
Facilities Maintenance Manager
Fleet Manager
Principal Planner
126 71,745$ 84,659$ 104,130$
Colleyville Center Manager
Proposed Title Ann Min Mkt Ann Max
Construction Manager
Parks Manager
Recreation and City Events Manager
127 75,332$ 88,892$ 109,337$
128 79,099$ 93,336$ 114,804$
City Secretary
Project Engineer
129 83,054$ 98,003$ 120,544$
Field Operations Manager
Information Systems Manager
Strategic Services Manager
132 107,029$ 113,451$ 139,545$
Assistant Police Chief
City Engineer
Deputy Fire Chief
133 112,380$ 119,124$ 146,522$
134 118,000$ 125,080$ 153,848$
Chief Financial Officer
Director of Community Development
Director of Economic Development & Communications
Director of Human Resources
Director of Library and Recreation Services
Director of Public Works
135 123,900$ 131,334$ 161,540$
136 130,095$ 137,900$ 169,617$
Police Chief
Fire Chief
Proposed Title Ann Min Mkt Ann Max
137 136,600$ 144,795$ 178,098$
138 143,430$ 152,035$ 187,003$
139 150,601$ 159,636$ 196,353$
Asst City Mgr / Director of Public Safety
Deputy City Manager
Proposed Title Ann Min Mkt Ann Max
PUBLIC SAFETY
301 53,000$
Police Recruit
304 54,724$ 60,197$ 70,430$
Firefighter / EMT
305 57,460$ 63,206$ 73,951$
Police Officer
Firefighter / Paramedic
307 72,578$ 73,667$ 81,402$
Fire Engineer
308 81,364$ 81,770$ 90,765$
Police Sergeant
309 88,700$ 91,583$ 98,671$
Fire Captain
310 94,815$ 100,741$ 119,882$
Police Lieutenant
311 100,504$ 106,786$ 127,075$
Battalion Chief
Fire Marshal
‐30
%
‐25
%
‐20
%
‐15
%
‐10
%
‐5%0%5%
10
%
15
%
Accountant
Accounting Manager
Accounting Technician
Administrative Assistant
Administrative Secretary
Adult Services Librarian
Assistant Police Chief
Building Inspector
Building Official
Code Enforcement Officer
Community Devt Director
Construction Manager
Equipment Operator
Human Resources Dir
Human Resources Mgr
Info Systems Analyst
Meter Reader
Meter Services Tech
Municipal Court Admin
Park Maintenance Worker
Parks Maintenance Supv
Parks Manager
Planning Technician
Plans Examiner
Principal Planner
Public Works Director
PW Maintenance Worker
PW Operations Supv
Sign Technician
Systems Administrator
Urban Forester
Fire Battalion Chief
Fire CaptainFire ChiefFire Driver/EngineerFire MarshalFirefighter/EMTFirefighter/ParamedicPolice ChiefPolice LieutenantPolice OfficerPolice SergeantMarket Competitive Not Market Competitive
Co
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City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number WS-2 Agenda Date 07/11/2017
Type Worksession
Department City Manager
Title
Presentation and discussion of Citywide fees and charges as outlined in the Colleyville
Code of Ordinances
Strategic Plan
2.4 Demonstrate stewardship of public resources
Explanation
The purpose of this item is to provide a presentation and discussion of fees and
charges as a part of the annual budget process. As the budget contains both revenues
and expenditures, it is prudent to review the City's fees and charges during this time.
As a part of the budget submittal process, departments identified needed fee changes
and made recommendations for adjustment. The focus was on keeping fees current
with the marketplace and ensuring that appropriate cost recovery occurs for staff time
or other costs incurred.
Preliminary FY 2018 water and wastewater base rates are also included in the attached
presentation, to provide an initial look at how the FY 2018 Utility Fund operating
budget will impact base rates. Water and wastewater base rates are based on the
revenue necessary to recover the City's costs of operating the water and wastewater
utility system. The FY 2018 preliminary base rates are calculated based on the
preliminary FY 2018 Utility Fund expenditures presented to the City Council at the June
13, 2017 Worksession. Any changes to the preliminary expenditure projections made
as the proposed budget is finalized in July, will change the FY 2018 base
rates accordingly.
Staff seeks direction from City Council to determine whether staff should proceed with
preparing the necessary ordinance amendments for the fees and charges discussed in
the attached presentation. Recommended adjustments could be brought back for
formal City Council action at an upcoming City Council meeting.
Attachments
1.Recommended Changes to Fees and Charges Presentation
Discussion of Recommended
Changes to Fees & Charges
City Council Worksession
July 11, 2017
Overview
•Review fees and charges annually during the budget
process Budget includes revenues &expenditures
•Departments identified needed changes and made
recommendations for adjustment during the budget
submission process
•Most fees are listed in Sec. 2-26 of the Code of Ordinances;
some fees may be authorized in other sections of the Code
that refer to Sec. 2-26 for the specific dollar amount
Objective
•To determine if the City Council would like staff to prepare
the necessary ordinance amendments for the fees and
charges discussed
•Recommended adjustments could be brought back for
formal City Council approval at a subsequent City Council
meeting
Colleyville Center
Colleyville Center Background
Colleyville Center Advisory
Committee (CCAC)
•14 members serving 2 year
terms
–6 organization representatives
–8 at-large representatives
•Quarterly meetings
–provide input on operations and
long-term plans
–consider and recommend rate
changes to the City Council
Colleyville Center Background
•Regular review of different rental rates (rotates)
–2013:adjusted weekend rental rates; added ballustrada rental
–2014:bundled a la carte fees typically incurred by businesses with standard
weekday rental rates
–2016:adjusted non-profit rates (two year phased-in adjustment)
•Discounts:
–Colleyville residents/businesses receive a 20% discount on rental rates
–Colleyville-based non-profits receive
•Deeply discounted weekday rates (set fee schedule as opposed to a %discount)
•50%discount on Friday and Sunday rental rates
•20%discount on Saturday rental rates
Colleyville-based Non-Profit Rates
COMPARISON
- 45%
(at one time)
$87
$116
$116
$203
$435
$435
WEEKDAY
ROOM RENTAL
NON-PROFIT
RATE
1998-2016
Oct.1, 2016-
25%
Oct. 1, 2017-
20%
SMALL
CONFERENCE
$60 $75 $90
NORTH HALL $80 $100 $120
SOUTH HALL $80 $100 $120
NORTH & SOUTH
COMBINED
$140 $175 $210
ENTIRE
BUILDING
$300 $375 $450
GARDEN PLAZA $300 $375 $450
Administrative Fees
Non-profit Standard
VI
D
E
O
LCD Projector per hour (portable and ceiling mount)$65.00 with weekday max $150.00 $65.00
LCD 220″rear screen HD projector per hour $75.00 with weekday max $200.00 $75.00
Rolling video cart with electrical and extension $2.00 $10.00
Gallery flat screen orTV monitor (per event)$65.00 $65.00
Stage front dropscreen $10.00 $40.00
Portable screen (9′)$40.00 $40.00
Conferenceroom pull down $20.00 $20.00
White board/flip chart with easel $20.00 $20.00
Easel $15.00 $15.00
AU
D
I
O
Baby grand piano $100.00 $100.00
Stage lighting (one time setting—Per hour)$50.00 $50.00
Stage lighting and sound board (must use AV tech)$200.00+AV tech $200.00+AV tech
Podium with microphone $20.00 $35.00
iPod connection $20.00 $20.00
Corded microphone on stand—One free with N/S hall $15.00 $15.00
Wireless microphone(hand held orlapel)$25.00 $50.00
Colored up lights $200.00 $200.00
RO
O
M
S
E
T
Linens (per linen)weekdays only $5.00 $10.00 $5.00 $10.00
Draped and skirted registration table $15.00 $15.00
Roomchange after final set (per table and chair set)$20.00 $20.00
Repositioning room during event $400.00+$10.00 ea. Table set $400.00+$10.00 ea. Table Set
Administrative Fees
Non-profit Standard
CA
T
E
R
I
N
G
Cateringfee 15%of F&B with $1.50 pp min.15%F&B 15%F&B
Kitchen Use/Food Service (when food is brought in) Catering
(client self-catering—KU) -flat fee based upon set up or
attendance whichever is greater
$1.00 per person weekday or
weekend ($300.00 max)
$1.00 per person weekday
$2.00 per person weekends
($300 minimum)
Deluxe coffee service with condiments 15 cup carafe—$15.00 15 cup carafe—$15.00
Continental Breakfast (w/20 person minimum)$10.00 pp including fruit $10.00 pp including fruit
Gourmet box lunch (w/20 person minimum)$15.00 pp including beverage $15.00 pp including beverage
Break service (beverage &cookies-W/20 person minimum)$5.00 per person $5.00 per person
Water/soda service $1.00 per bottle $1.00 per bottle
MI
S
C
.
Copies 1—50—$0.25 first copy,$0.10 thereafter $0.25/$0.10 $0.25/$0.10
Fax machine (incoming and outgoing)$2.00 per page $2.00 per page
DE
P
O
S
I
T
S
Entire building $500.00 $500.00 $1,000
Grand hall $300.00 $300.00
Half hall (North or South)$200.00 $200.00
Conference room $50.00 $50.00
Miscellaneous Fees/Policies
•Cancellation Policy—Any cancellation of a Friday, Saturday, or Sunday entire building rental or
combined north/south hall booking shall result in lessee forfeiting one-half of the deposit.If the
cancellation is received 180 to 120 calendar days prior to the event, the lessee will forfeit all of
the deposit. If the cancellation is received less than 120 calendar days prior to the event, the
lessee will forfeit all monies paid to the Colleyville Center .
•Colleyville Center deposit forfeiture service fees —A service fee of up to $500.00 up to $1,000
will be retained from lessee deposit charged to lessee for failure to leave the premises (building
and grounds)in as good or better condition than it was prior to being leased or for failure to pay
outstanding balance of other fees
•AV surcharge—All rented audio visual equipment brought into the building by another vendor
incurs a 15 percent charge of the Colleyville Center fee for same equipment.
•Non-profit donations—Any not for profit organization that donates over $50,000.00 to the
Colleyville Center does not incur equipment fees.Supply and service fees are not included in this
waiver .If a not for profit organization donates a single piece of equipment, it becomes Colleyville
Center property and use of that equipment by that organization does not incur equipment fees.
Miscellaneous Fees/Policies -Continued
•Discount for using local businesses—If a client uses three or more Colleyville businesses
during their event, the center will provide complimentary colored up- lighting ($200.00
value).
•Additional rental hours—If a client requests to extend a rental of the entire building beyond
their eight hour rental,additional hours will be available for an additional $250.00 per hour ,
within the business hours of the center . The additional hours must be requested in advance.
Fees will not be pro-rated for increments of time less than one hour .
•Late fees—The Colleyville Center closes at 12:00 a.m. (midnight) on Friday and Saturday and
11:00 p.m.Sunday through Thursday.Should a client remain on the premises after the
building is closed,a fee will be assessed at the rate of $500.00 $1,000 per hour until such
time the building is vacated. Fees will not be pro-rated for increments of time less than one
hour .
•Colleyville Center rental hours—The Colleyville Center is available for rental from 8:00 a.m. to
11:00 p.m. Monday through Thursday, 8:00 a.m. to midnight on Friday,11:00 a.m. to
midnight on Saturday,and 11:00 a.m. to 11:00 p.m. on Sunday. Weekday rental rates apply
Monday through 4:00 p.m. on Friday. Prime weekend rates apply 4:00 p.m. Friday through
11:00 p.m.Sunday.
Senior Center
Meeting Space Fee
Recommended Fee :$5 Rental Fee and $50 Deposit
The fee for the reservation of a meeting room at the Senior Center.
The rooms available to be reserved include:the Blue Bonnet, Computer,
and Cowboy.
The deposit is fully refundable if the room is left in as good condition as it
was found. Recreation Manager or designee will approve the cleanliness
and condition of the room and refund the deposit appropriately.
Community Development
Building Inspections
Statement of Purpose
The intent of the fee revisions or new fees is to help recover staff
costs.
The net effect for the various fee increases proposed is estimated to be
revenue neutral or a slight overall increase.Any net increase is not
expected to exceed $5,000.
Review process included:
•looking at what other cities charge
•combining fees to streamline the development process
•breaking apart fees that should be separate
•assessing what staff time is involved in the intake,review,and
inspection of the different types of permits proposed for revision
Zoning Fees (PUD’s, SUP’s, & Variances)
Current Recommended:
1.Planned Unit Development (PUD)$500+$5/per acre $750 + $5 per acre
2.Special Use Permit (SUP)$175 $250
1.SUP Residential Accessory Building
2.SUP Residential Carport
3.Variances & Appeals $175 & $125 $250
1.ZBA Variance and/or Appeal
2.Sign Board appeal
3.Tree Mitigation appeal
4.Sidewalk/General Waiver Request
4.Zoning Verification Letter $20 $50
Justification:
1)The revised fee recovers costs associated with processing applications, performing plan
review, and creation of staff reports and presentations for meetings
Platting Fees (Preliminary, Final)
Current:Recommended:
1.Preliminary Plat $250 + $7.50 per lot $500 + $7.50 per lot
2.Final Plat $350 + $7.50 per lot $500 + $7.50 per lot
Justification:
1)The revised fee recovers costs associated with processing applications, performing plan
review, and creation of staff reports and presentations for meetings
Water Heater & HVAC Replacement
Current:Recommended:
1.Water Heater Replacement $35.80 $75
2.HVAC Replacement $57.00 (Avg.)$75
Justification:
1)Align all replacement fees under one uniform permit fee to simplify fee schedule.
2)Current fee variations are not substantiated as there is no difference in processing
and inspecting the different HVAC equipment types.
3)The revised fee recovers costs associated with processing applications,performing plan
review,and performing field inspection.
Utility Billing
Winter Average Gallons for New Customers
Currently used: 7,000 gallons Recommended: 9,000 gallons
Background:
•“A monthly sewer volume charge shall also be charged to all customers as
set forth hereinafter.The sewer volume charge for residential customers will
be based on the individual customer’s average monthly water use during
the months of December,January, and February.Where no preceding
winter quarter average is available from records,a volume of 7,000
gallons shall be used for this volume charge.”
•At the M ayor’s request,staff researched the actual average residential
monthly water use for December,January, and February
•2017: 9,800
•2016: 8,700
•2015:8,500 3-Year Average = 9,000 gallons
Water Base Rates (Preliminary)
Base rate per month for in-City customers
Current:
Water meters 1 inch or less $14.01
Water meters of 1.5 inches $28.01
Water meters of 2 inches $44.82
Water meters of 3 inches $84.04
Water meters of 4 inches $140.06
Preliminary FY 2018:
Water meters 1 inch or less $13.82
Water meters of 1.5 inches $27.64
Water meters of 2 inches $44.23
Water meters of 3 inches $82.93
Water meters of 4 inches $138.21
•Water base rates are based on the amount of revenue necessary to recover the City’s
operating costs.
•Declining debt payments and additional customers to spread costs amongst allows for a
base rate decrease in FY 2018.
•Option to consider:Maintain current base rates and use the difference to establish the CIP
funding component in the rate structure.Revenue generated in FY 2018 is estimated to be
minimal ($10,000-20,000),but it would establish the mechanism with amounts to be
evaluated in the future by the Water &Wastewater Rates Citizen Committee.
Wastewater Base Rates (Preliminary)
Current:
Residential customers $12.54
Non-residential customers $18.54
Preliminary FY 2018:
Residential customers $11.09
Non-residential customers $17.09
•Wastewater base rates are based on the amount of revenue necessary to recover the City’s
operating costs.
•Declining debt payments and additional customers to spread costs amongst allows for a
base rate decrease in FY 2018.
•Option to consider:Maintain current base rates and use the difference to establish the CIP
funding component in the rate structure.Revenue generated in FY 2018 is estimated to be
minimal,but it would establish the mechanism with amounts to be evaluated in the future
by the Water &Wastewater Rate Advisory Committee.
Questions and
Discussion
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number WS-3 Agenda Date 07/11/2017
Type Worksession
Department Public Works
Title
Discussion of the proposed sidewalks included in the Pleasant Run Road reconstruction
project
Strategic Plan
1.1 Actively involve and engage stakeholders
Explanation
In an effort to improve the condition of the public infrastructure, the City is in the
process of reconstructing a portion of Pleasant Run Road. This construction project
includes upsizing of an existing 6-inch water line, extension of a sanitary sewer line,
improvements to the sanitary sewer service to the soccer field concession stand, the
installation of a ribbon curb, along with the rehabilitation of the existing asphalt
roadway, and an 8-foot trail along the east side of Pleasant Run Road and a 5-foot
sidewalk along the west side of Pleasant Run Road from L.D. Lockett, up to the existing
sidewalk at the roundabout on John McCain Road.
The construction contract was awarded to the contractor, North Texas Contracting, Inc.
with a total bid amount of $4,938,170.50 on June 6, 2017 by Resolution R-17-4141,
attached for reference. In order to provide information to the public and to the
adjacent properties, the City hosted a public meeting to discuss the details of the
project and introduce the contractor to the community, (presentation attached for
reference). This public meeting was held on June 21, 2017 at the Colleyville Public
Library. There were 13 properties represented and approximately 19 people in
attendance.
During the public meeting, residents inquired about the sidewalk that is proposed to be
added in the western parkway. Some residents expressed an interest in removing that
element from the project and others stated the desire to have that included. Following
the public meeting the City received correspondence from several residents via a form
letter, which states their objection to the proposed sidewalk. The submitted
documents are attached for reference.
If the City chooses to remove this amenity from the project, the City would experience
a reduction to the overall project cost of approximately $124,100. The costs savings
would be the result of not having to construct the sidewalk, the associated ADA ramps,
pedestrian railing, and a box culvert that would be needed to accommodate the
sidewalk.
City Council Agenda Briefing
City of Colleyville Page 2
Attachments
1.Proposed Sidewalk in the Pleasant Run Road Project Presentation
2.Resolution R-17-4141
3.Public Meeting Presentation
4.Citizen Corespondence
Proposed sidewalk in the
Pleasant Run Road Project
City Council Worksession
July 11, 2017
Pleasant Run Road Project
Pleasant Run Project
Existing Sidewalk
Proposed Sidewalk
Proposed Trail
•Project Includes
–Reconstruction of the road
–New utilities
–Trail on the east
–Sidewalk on the west
•Construction Contract
–Approved on June 6, 2017
•Public Meeting
–Held on June 21, 2017
–A total of 19 attendees which represented 13 properties
•Construction
–Project construction began July 5, 2017
–Construction is expected to take nine months to complete
•Citizen request received
–The City received a request from nine (9) different property
owners requesting to eliminate the sidewalk from the western
parkway
Citizen Request
•The project is currently progressing as originally designed with the sidewalk
located between L.D. Lockett Road and John McCain Road
•If the City preferred, the sidewalk located between L.D. Lockett Road and John
McCain Road, could be removed from the project
Options
•The removal of this amenity from
the project would result in a
reduction to the overall project cost
by approximately $124,100.
•The cost to add this section of
sidewalk at a later time, once the
project has been completed, will
likely exceed the cost of performing
the construction with the current
project due to economies of scale
Questions and Discussion
Pleasant Run Road
Shelton Drive to John McCain Road
Public Meeting
June 21, 2017
•Project scope
•The Project Team
•Construction timeline
•What to expect
•Communication
•Questions
Presentation Format
The Project Team
Pleasant Run Road -existing
Typical Section
Location Map
N
Existing Cross Section (typ.)
Pleasant Run Road -proposed
Proposed Cross Section (typ.)
Construction Sequencing
Phases 1 & 2
L.D. Lockett Road to
John McCain Road
Anticipate –approx. 3
months per phase
Phases 3 & 4
Shelton Drive to L.D.
Lockett Road
Anticipate –approx. 2
months per phase
Week of June 19, 2017 –this week
•Locate existing utilities, right of way staking, electronic message boards
July 5, 2017
•Begin construction -utility installation north of L.D.Lockett to John McCain
N
Project Timeline
North of L.D. Lockett Road
Phase 1 -August (Anticipated)
•Traffic detour between L.D. Lockett
Road and John McCain Road (approx.
2-3 months)
Phase 2 -October (Anticipated)
•Shift traffic to the newly constructed
road while contractor constructs the
other side (approx. 2 months)
Project Timeline
South of L.D. Lockett Road
Phase 3 -December (Anticipated)
•Traffic detour between Beverly Drive
and L.D. Lockett Road (approx. 2
months)
Phase 4 -February (Anticipated)
•Shift traffic to the newly constructed
road while contractor constructs the
other side (approx. 2 months)
Project Timeline (cont’d)
Spring 2018
•Clean-up and completion of project
N
Project Timeline (cont’d)
Phasing Detours
For your safety
•Message Boards
•Construction Zones
•Be Alert
Safety
•Working hours 7:00 a.m. –6:00 p.m.,
Monday -Saturday
•Flaggers will direct traffic, as needed
•Detours planned
•Access to driveways and
neighborhoods will be maintained
during construction; however, delays
should be expected during working
hours
•Normal trash pickup and recycling,
mail service and school bus routes
•Clean-up
What to expect during construction
Next 2 weeks
•Mobilize equipment, locate utilities,
right of way staking, electronic
message boards
July 5, 2017
•Begin north of L.D. Lockett
December 2017
•Begin south of L.D. Lockett
Spring 2018
•Completion
Review
Communication
•City staff on-site
o Phone and email
•Project webpage
o www.Colleyville.com
•Colleyville E-news
o subscribe@Colleyville.com
Craig Knight, Construction Manager
817.503.1093
cknight@Colleyville.com
Engineering Division Office
817.503.1090
Questions
Phasing Detours
Citizen Correspondence
Citizen Correspondence
Citizen Correspondence
Citizen Correspondence
Citizen Correspondence
Citizen Correspondence
Citizen Correspondence
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Citizen Correspondence
Citizen Correspondence
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Citizen Correspondence
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Date 07/11/2017 Agenda Number WS-4
Type Worksession
Department City Secretary
Title
Discussion of the July 11, 2017, City Council regular agenda items
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 1 Agenda Date 07/11/2017
Type Executive Session
Department City Secretary
Title
Section 551.071 - Legal - Consultation with attorney on legal issues raised by
public hearing or action items on the agenda
Section 551.071 - Legal - Consultation with attorney regarding pending AG Opinion
Request KP-0164 (municipal tree preservation)
Section 551.071 - Legal - Consultation with City Attorney regarding litigation -
Lincoln et al v. City of Colleyville and Notice of Claim from Estate of Brandon Heep
Section 551.072 – Real Estate – Deliberate the purchase, exchange, lease, or value
of real property for City facilities
a. Glade Road Phase 1B and 2A Property Acquisition Update
Section 551.087 – Economic Development - Discuss or deliberate regarding
commercial or financial information that the City has received from business
prospects that the City seeks to have locate, stay, or expand in the City and with
which the City is conducting economic development negotiations; deliberate the
offer of a financial or other incentive to a business prospect
Attachments
RESOLUTION R-17-4148
A RESOLUTION APPROVING COUNCIL ACTION
REGARDING EXECUTIVE SESSION ITEMS AT THE REGULAR
CITY COUNCIL MEETING OF
JULY 11, 2017
WHEREAS, following discussion in Executive Session, and in full
accordance with the requirements of the Open Meetings Act,
the City Council determines that the following action is in the
best interests of the health, safety and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF _ AYES, _ NAYS AND _ ABSTENTIONS ON THIS
THE 11 TH DAY OF JULY 2017.
Mayor Richard Newton Mayor Pro Tem Bobby Lindamood
Place 1, Tammy Nakamura Place 3, Kathy Wheat
Place 4, George Dodson Place 5, Nancy Coplen
Place 6, Mike Taylor
ATTEST: CITY OF COLLEYVILLE
Amy Shelley, TRMC Richard Newton
City Secretary Mayor
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 3 Agenda Date 07/11/2017
Type Announcements, Proclamations, and Presentations
Department Human Resources
Title
Presentation of the Keep Texas Beautiful Government Environmental Award to the
City of Colleyville - Mayor Pro Tem Bobby Lindamood and Parks Manager Heather
Dowell
Special recognition provided by Ava Fryer to Sergeant Kevin Walling
Recognition of employees' years of service
Recognition of employee achievements
Attachments
1.Employees' years of service recognition
Employee Recognition – Years of Service
Fiscal Year 2017 – Third Quarter
1 YEAR
David Alexander
Community Development
Araceli Botello
Community Development
Julie Prewitt
Recreation
Lorena Manriquez
Municipal Court
Lourdes McWithey
Library
Brent Wilson
Fire
Tanya Wilson
Community Development
5 YEARS
Joe Campbell
Police
James Hubbard
City Manager’s Office
Ricardo Valdez
Public Works
10 YEARS
Jeremy Lewis
Fire
Jean Monahan
Library
Dana Underwood
Public Works
Terrance Wisdon
Fire
Employee Recognition – Years of Service
Fiscal Year 2017 – Third Quarter
20 YEARS
Ron McFadden
Police
Robert Simpson
Fire
Craig Terrell
Police
RESOLUTION R-17-4149
A RESOLUTION APPROVING CITY COUNCIL ACTION UNDER
CONSENT ITEMS AT THE REGULAR CITY COUNCIL MEETING OF
JULY 11, 2017
WHEREAS, City Council has taken action on certain items on the agenda
under Consent Items.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT the agenda decisions approved by City Council action
under Consent Items as follows are hereby adopted:
a. Approval of the minutes of the June 13, 2017 City Council
Worksession
b. Approval of the minutes of the regular City Council meeting
of June 20, 2017
c. Approval of the minutes of the June 27, 2017 City Council
Worksession
d. Approval of the purchase of 1,008 Neptune water meters,
ranging in size from ¾” to 2”, from HD Supply Waterworks,
through an Interlocal Agreement with the City of
Grapevine, in an amount not to exceed $87,000, and
authorize the city manager to execute the purchase
agreement
e. Authorizing creation of an employee benefits trust,
authorizing the trust agreement, appointing trustees, and
authorizing the trust to purchase various forms of
insurance for the benefit of City officers, employees,
qualified retirees, and their dependents
f. Approval of bid awards for medical insurance to Blue Cross
Blue Shield of Texas and dental insurance to CIGNA Dental;
and renewal of a contract for the employee assistance
program with Alliance Work Partners, and authorize the city
manager to execute the agreements
AND IT IS SO RESOLVED.
Resolution R-17-4149
Page 2 of 2
APPROVED BY A VOTE OF AYES, NAYS, AND ABSTENTIONS ON
THIS THE 11TH DAY OF JULY 2017.
Mayor Richard Newton Mayor Pro Tem Bobby Lindamood
Place 1, Tammy Nakamura Place 3, Kathy Wheat
Place 4, George Dodson Place 5, Nancy Coplen
Place 6, Mike Taylor
ATTEST:CITY OF COLLEYVILLE
Amy Shelley, TRMC Richard Newton
City Secretary Mayor
City of Colleyville Page 1
City of Colleyville
City Council Worksession
Minutes - Draft
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Tuesday, June 13, 2017
Mayor Richard Newton called the Colleyville City Council Worksession to order on
Tuesday, June 13, 2017, at 6:03 p.m.
ROLL CALL: Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood, and
Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Nancy Coplen
and Mike Taylor.
Acting City Manager/Director of Public Safety Mike Holder, Interim Assistant City
Manager and Executive Director of Economic Development and Communications
Mark Wood, Fire Chief Brian Riley, Assistant Police Chief Robert Hinton, Chief
Financial Officer Shereen Gendy, Human Resources Director Rachel Huitt, Public
Works Director Jeremy Hutt, City Engineer Cheryl Taylor, Community Development
Director Ben Bryner, Recreation and Library Director Mary Rodne, Recreation/City
Events Manager Lisa Escobedo, Colleyville Center Manager Leslie Hill, Accounting
Manager Karen Hines, SH26 Coordinator James Hubbard, Strategic Services
Manager Adrienne Lothery, Information Systems Manager Chris Pena, and
Assistant City Secretary Christine Loven.
2. PRESENTATION AND DISCUSSION
2a Presentation and discussion of the annual budget
Strategic Services Manager Adrienne Lothery presented the overview of the fiscal
2018 preliminary operating annual budget and department directors presented line
item reviews. Both answered questions of the City Council.
Mayor Pro Tem Lindamood asked staff if City Manager Jerry Ducay had seen the
proposed budget. Manager Lothery replied City Manager Ducay has received all
agenda packets.
Councilmember Coplen asked staff what happens to unspent funds. Manager
Lothery replied the revenue funds, above the expenditures, are usually moved to
the capital fund. She further explained unspent contingency funds are used for a
one time expenditure in the current year.
Councilmember Coplen asked staff where the hotel occupancy tax (HOT) is
reflected. Manager Lothery replied the HOT is a separate fund and not reflected in
the operating budget.
Manager Lothery provided preliminary figures for property appraisals, tax
collection, and tax rate.
City of Colleyville Page 2
City Council Worksession Minutes - DRAFT June 13, 2017
Manager Lothery presented the City Council budget.
Councilmember Dodson asked staff if all of the items in the Council Expenses
category are used, noting he is asking if Council generally attends the items listed
such as TML meetings, the Education Foundation, and ICSC. Manager Lothery
replied the history is not all Councilmembers attend all events, but the budget
proposed is based on historical usage.
Councilmember Nakamura asked staff if each department budget is increased by
line item or by a total. Manager Lothery replied by line item, and explained the
software does not allow a side-by-side comparison from year to year, that is why
the line items reflect the changes. Mayor Newton added this is why the
presentation is organized and presented by the chart of accounts.
In reviewing the City Manager’s Office (CMO) budget, Manager Lothery noted the
SH26 Coordinator position was moved from the Capital Projects Fund to the
operating budget.
Councilmember Dodson asked staff if IT is shown under contractual or in a specific
area. Manager Lothery replied for the most part, IT related items are shown in the
IT budget, however, there are some IT/technology expenses in other budgets.
Councilmember Coplen asked staff if there is a projected increased in insurance
and accrued leave pay. Director Huitt replied there is not a huge increase
projected, however, the committee will be reviewing the consultant’s
recommendations next week to bring before the City Council in July.
There was a brief discussion regarding benefits. Director Huitt and Mayor Newton
noted there will be further discussion and review of the benefits, outside of the
budget worksession.
Mayor Pro Tem Lindamood asked staff if there have been salary savings. Manager
Lothery replied there are typically savings due to vacant positions. These
anticipated savings are accounted for in all department budgets in the General
Fund, so not to budget more for personnel than necessary.
Councilmember Dodson asked staff if longevity pay is programmed for all
employees. Manager Lothery replied longevity is based on years of service and is
programmed based on the same. Councilmember Dodson stated it is unusual to
pay longevity in business.
Community Development Director Ben Bryner gave an overview of the building
inspection budget.
City of Colleyville Page 3
City Council Worksession Minutes - DRAFT June 13, 2017
Councilmember Coplen asked staff if the inspections overlap with the fire
department. Director Bryner stated while the fire department performs different
types of inspections, there is daily coordination.
Mayor Pro Tem Lindamood asked staff what the $5,000 expenditure in the
Community Development budget covers. Director Bryner stated the funds are set
aside for two or three plan reviews.
Interim Assistant City Manager and Executive Director of Economic Development
and Communications Mark Wood presented the economic development budget
overview.
Mayor Pro Tem Lindamood asked staff what the DFW Regional Chamber is.
Executive Director Wood replied it is comprised of Economic Development Director
who meet quarterly and they plan/attend recruiting trips and have an opportunity
to highlight their communities to potential clients.
Mayor Pro Tem Lindamood asked what is ColleyvilleEd. Executive Director Wood
stated it is a direct web link to the economic development department.
Councilmember Dodson stated he is aware the CloseBuy program is changing and
asked why the hosting fee is staying the same. Executive Director Wood replied
we are keeping the name, but some of the components will change.
Mayor Newton asked staff how many website hosts are used by the City.
Councilmember Taylor asked why there is no central hosting site and stated we
need to focus. Councilmember Dodson said all of these items should be under IT.
Manager Lothery noted several years ago the City did publish a branding
standards manual and for the most part all the departments adhere to the policy.
Chief Holder added the budget line item description is misleading as there is one
URL, but several names.
Interim Assistant City Manager and Executive Director of Economic Development
and Communications Mark Wood presented the overview of the City Secretary’s
Office budget.
Mayor Newton asked where the off-site records facility is located. Assistant City
Secretary Christine Loven replied Dallas.
Mayor Newton recessed the worksession at 7:24 p.m. and reconvened at 7:32
p.m.
Chief Financial Officer Shereen Gendy presented the finance budget.
Councilmember Wheat asked staff if we really pay TAD for appraisals and how the
rate is determined.
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City Council Worksession Minutes - DRAFT June 13, 2017
CFO Gendy replied the fee is the net taxable times the number of cities served by
TAD and is proportional to households and tax levy.
Mayor Newton stated he would like a copy of the TAD funding structure.
Councilmember Wheat asked Mayor Newton why we pay GCISD $27,500 for tax
collection. Mayor Newton responded this is by choice, as we contract with GCISD
to collect the tax and generate the required reports.
Councilmember Wheat asked staff if there would be more modules when the
MUNIS software is enhanced. CFO Gendy replied the enhanced modules will be
active in the current fiscal year and the money allocated for this line item is for the
trainer’s time and travel to educate staff on the use of the modules.
Manager Lothery reviewed the legal budget and there were no questions.
Recreation and Library Director Mary Rodne presented the library budget.
Councilmember Coplen asked staff if most of the budget if funded through the
voluntary donation fund. Director Rodne stated yes and donations are steady for
the most part, but there are times when donations are off.
Councilmember Wheat asked staff if patrons have to pay for a replacement library
card. Director Rodne replied yes.
Mayor Pro Tem Lindamood asked staff if new equipment is replacing personnel.
Director Rodne replied the line item is the maintenance of equipment, and
personnel is not being effected.
Public Works Director Jeremy Hutt presented the engineering budget.
Councilmember Dodson asked staff if there is any comparison to other cities
regarding fee recovery and charges. Director Hutt replied a comparison was
completed two years ago, and Colleyville is at the higher end of the scale.
Councilmember Nakamura asked staff how we determine the need to spray for
mosquitos. Director Hutt stated we have an Integrated Mosquito Management
program which is followed, and was updated and approved by City Council last
year.
Councilmember Wheat asked staff how citizen concerns and needs were tracked.
Director Hutt replied citizens call, use the web portal and staff utilizes Street Save
and VueWorks software for tracking and work orders.
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City Council Worksession Minutes - DRAFT June 13, 2017
Councilmember Dodson asked staff if mosquito spraying services are bid regularly.
Director Hutt replied we have current contracts and routinely compare services
and costs.
Fire Chief Brian Riley presented the fire department’s budget and highlighted the
department’s desire to move forward with the process of earning Best Practices
certification.
Councilmember Nakamura asked staff what is Best Practices. Chief Riley
explained it is a process of reviewing all budgets, procedures, and practices and
having them reviewed and measured. Chief Holder added it is basically an
accreditation program through the Texas Fire Chiefs State program.
Councilmember Wheat asked staff how often the flags are replaced. Chief Riley
replied anytime they are in need of replacement. He added the department also
receives flags for proper disposal.
Councilmember Wheat asked staff what the life span of an AED battery is. Chief
Riley responded approximately five years.
Mayor Newton asked staff who has medical control over the department. Chief
Riley replied the City contracted with a new medical director in this fiscal year,
who not only has the medical control, but provides continuing education.
Councilmember Coplen asked if the City shares the medical director. Chief Riley
responded other departments also contract with him, and he operates out of
Baylor-Grapevine.
Councilmember Dodson asked staff why an ambulance and fire truck are sent at
the same time. Chief Riley responded it takes too much time to roll a second unit
if needed.
Councilmember Nakamura asked how billing works for a citizen. Chief Riley
responded the hospital will obtain insurance information and bill the resident for
the ambulance services. Currently, there is no balance billing, so if a resident
does not have insurance, the City writes off the balance, however, the area cities
do balance bill everyone, so if they transport for Colleyville, a bill is sent.
Mayor Newton asked staff what the $11,000 for NEFDA was for. Chief Riley stated
it is for a transfer to the capital account for the purchase of equipment. Mayor
Newton asked what NEFDA does. Chief Holder replied NEFDA is the Northeast Fire
Department Association which is a consortium of 14 area agencies which can
respond to specialty needs, such as a hazardous materials spill.
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City Council Worksession Minutes - DRAFT June 13, 2017
Councilmember Wheat asked staff if we have a fund when a fire truck needs to be
replaced. Manager Lothery replied yes, this is planned for in the Debt Service
Fund.
Mayor Newton asked staff what the physical requirements for a firefighter were.
Chief Riley stated firefighters and paramedics aged 50 and under undergo a
physical every two years and those aged 50 and over, every year.
Assistant Police Chief Robert Hinton presented the police department budget, first
noting the animal control department services are not in a three year true up,
however, the communications and jail operations are in a true up year.
Councilmember Coplen asked staff if the age of our community is a factor in the
low crime rate. Chief Hinton replied he believed the low crime rate was
attributable to having an engaged community.
Mayor Newton asked staff if Keller is running efficiently. Chief Hinton replied yes.
Councilmember Taylor asked staff if the Metroport Teen Court budget is included
here. Chief Hinton replied, no, Teen Court is in the CCCPD budget.
Chief Mike Holder presented the Parks budget.
Councilmember Dodson asked staff if the irrigation personnel is shared across
parks Citywide. Chief Holder replied yes.
Mayor Pro Tem Lindamood asked staff what the term length of the maintenance
contracts were. Chief Holder replied he believes up to five, one year renewals, but
was not sure.
Councilmember Coplen asked staff if the maintenance includes the Pleasant Run
Soccer Fields, or just the park area. Chief Holder replied he was not sure.
Councilmember Wheat asked staff how much of the $373,000 in General Fund
revenue was generated by the Parks. Manager Lothery replied the 2016 figures
are $21,500 from field use only, and $43,800 from non-resident field use, which
includes tournaments. Recreation/City Events Manager Escobedo noted additional
revenues are included in the recreation revenues as well.
Public Works Director Jeremy Hutt presented the street maintenance budget.
Councilmember Dodson stated the traffic light maintenance figures seemed high.
Director Hutt replied the figures include all maintenance, including emergencies.
Councilmember Wheat asked staff what quiet zone maintenance is. Director Hutt
replied the monthly maintenance performed on the supplemental safety features.
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City Council Worksession Minutes - DRAFT June 13, 2017
Councilmember Nakamura asked staff what is a quiet zone. Director Hutt
responded when a quiet zone is designated, the trains do not have to blow their
horns.
Councilmember Coplen asked staff, if we did not pay for the quiet zone, would the
$51,000 expenditure go away. Director Hutt replied correct.
Councilmember Wheat asked staff how the street signs were tracked. Director
Hutt replied also through the VueWorks software.
Recreation/City Events Manager Lisa Escobedo presented the recreation budget.
Mayor Newton asked staff why is there an increase to the personnel cost.
Manager Escobedo replied they are seeking to establish a labor pool of part time
employees to work events, and stated the revenue will cover this increase in
personnel.
Interim Assistant City Manager and Executive Director of Economic Development
Mark Wood presented the communications budget. There were no questions as
several items were discussed earlier.
Colleyville Center Manager Leslie Hill presented the Colleyville Center budget.
Councilmember Wheat asked staff where the Center revenue is. Manager Lothery
replied the revenue is reflected in the General Fund and was $210,000 last year.
Human Resources Director Rachel Huitt presented the human resources budget.
Mayor Newton asked staff what is paid through contractual services. Director Huitt
replied $5,000 is to continue the compensation market and adjustments study
annually, and funding for Target Solutions training software, which was moved
from the organizational development budget, to make it easier to track.
Chief Financial Officer Shereen Gendy presented the finance budget.
Mayor Pro Tem Lindamood asked staff what drove the increase in contractual
services. CFO Gendy replied the increase is for the MUNIS training for enhanced
modules and new employees.
Public Works Director Jeremy Hutt presented the fleet services budget.
Mayor Pro Tem Lindamood asked staff if fuel and oil is purchased in bulk. Manager
Lothery replied yes, fuel is purchased through a contract for all City vehicles.
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City Council Worksession Minutes - DRAFT June 13, 2017
Councilmember Dodson asked staff what GPS monitoring is. Director Hutt replied
it is an accountability tool which allows real time monitoring of where our vehicles
are and how they are being driven.
Mayor Newton called a recess at 10:35 p.m. and reconvened at 10:43 p.m.
Public Works Director Jeremy Hutt presented the facility services budget.
Councilmember Dodson asked staff about the light bulb disposal. Director Hutt
replied fluorescent bulbs must be disposed of through a company as they are
treated as household hazardous waste.
Information Systems Manager Chris Pena presented the information systems and
GIS budgets.
Mayor Newton asked staff why there was a large decrease in the supplies line
item. Manager Pena replied funds were moved to a new line item and is used to
store and monitor the funds used for annual large item equipment replacement.
Strategic Services Manager Lothery presented the information for the
compensation adjustments, capital equipment reserves, and non-departmental
accounts, and the General Fund revenue projections.
Mayor Newton stated overall there is a three and one-half percent compensation
increase, and he would like to see a complete distribution report. Councilmember
Dodson stated he would like to see the performance ratings for all employees
because it is important to verify for equity.
Public Works Director and Manager Lothery provided the review of the Utility, Debt
Service, and Drainage funds.
Mayor Newton asked staff if the City paying for water is the $197,000 amount.
Manager Lothery replied yes, the FY18 General Fund budget includes funding to
pay for the City’s use of water.
Mayor Newton asked staff why an additional $165,000 is requested for concrete
repair. Director Hutt replied the funding is being requested in order to perform
additional work in the next fiscal year.
Mayor Newton asked staff why a purchasing agent position is being requested.
Chief Financial Officer Gendy replied the City is currently decentralized and
administrative staff spends a great deal of time working on bid requests and
researching purchases. A purchasing agent who is trained and familiar with
purchasing rules and regulation will increase efficiency and limit the City’s liability.
Public Works Director Jeremy Hutt presented the utility operations budget.
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City Council Worksession Minutes - DRAFT June 13, 2017
Councilmember Coplen asked staff if the DART agreements are the original
agreements. Director Hutt replied yes.
Mayor Newton stated the personnel cost went up 21 percent and asked staff why.
Manager Lothery replied the increase came from the split funding with GIS
personnel and a field technician becoming fully funded.
At 11:56 p.m. Mayor Newton asked the City Council if they wish to continue the
worksession. All agreed.
Councilmember Taylor asked staff if the fire station doors were provided for in the
Debt Service Fund. Manager Lothery replied the fire station doors are not funded
through the Debt Service Fund, however, some General Fund money was set aside
for this purpose in a previous fiscal year.
Councilmember Taylor asked staff how citizens are notified of the street sweeper
schedule and suggested working with the HOAs. Director Hutt replied they would
look into working with the HOAs. Mayor Pro Tem Lindamood suggested allowing
advertising on the sweeper truck.
Mayor Newton asked staff about the cost of the clean sweep event. Manager
Lothery replied the clean sweep event costs include the quarterly invoices for
household hazardous waste.
Mayor Newton thanked the City Council for staying for the worksession.
3. ADJOURNMENT
There being no further business before the City Council, Mayor Newton adjourned
the worksession at 12:31 a.m.
APPROVED BY A VOTE OF AYES, NAYS, AND ABSTENTIONS ON THIS THE 11TH
DAY OF JULY 2017.
Minutes taken and prepared by:
Christine Loven
Assistant City Secretary
City of Colleyville Page 1
City of Colleyville
City Council
Minutes - Draft
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Tuesday, June 20, 2017 CITY COUNCIL CHAMBERS
Mayor Richard Newton called the Colleyville City Council Worksession to order on
Tuesday, June 20, 2017, at 5:30 p.m.
ROLL CALL: Mayor Richard Newton and Councilmembers Tammy Nakamura,
Kathy Wheat, George Dodson, Nancy Coplen and Mike Taylor.
ABSENT: Mayor Pro Tem Bobby Lindamood
City Manager Jerry Ducay, Assistant City Manager/Director of Public Safety Mike
Holder, Interim Assistant City Manager and Executive Director of Economic
Development and Communications Mark Wood, Fire Chief Brian Riley, Assistant
Police Chief Robert Hinton, Chief Financial Officer Shereen Gendy, Human
Resources Director Rachel Huitt, Public Works Director Jeremy Hutt, City Engineer
Cheryl Taylor, Community Development Director Ben Bryner, Recreation and
Library Director Mary Rodne, Colleyville Center Manager Leslie Hill, Accounting
Manager Karen Hines, Parks Manager Heather Dowell, SH26 Coordinator James
Hubbard, Strategic Services Manager Adrienne Lothery, Information Systems
Manager Chris Pena, City Attorney Whitt Wyatt, and Assistant City Secretary
Christine Loven.
Mayor Newton welcomed everyone and introduced City Manager Jerry Ducay, and
stated we are happy to have him with us and we will introduce his wife Alice at the
reception in the Council Chambers tonight.
WS-1 Community Garden Presentation
Parks Manager Heather Dowell introduced Natalie Genco and Anne Dyson who
provided a presentation regarding a community garden in Colleyville and a
proposal for the garden to be located at McPherson Park.
Councilmember Coplen asked Mrs. Genco who is responsible for plot maintenance.
Mrs. Genco replied the bylaws provide for a garden coordinator who would be the
responsible person. Mrs. Dyson added the Colleyville Community Garden board
would be diligent planning ahead and preparing to fill vacancies.
Mayor Newton thanked Mrs. Genco for presenting the pros and cons and he said a
resolution will be placed on a future agenda regarding this item.
City of Colleyville Page 2
City Council Minutes - DRAFT June 20, 2017
Councilmember Coplen asked Mrs. Genco if all the funding belongs with the
Community Garden. Mrs. Genco replied yes, except we are asking the City to run
the water lines and pay for the water.
Councilmember Taylor asked Mrs. Genco who collects the dues and how are they
used. Mrs. Genco responded the non-profit, through a treasurer, would collect the
dues and the members would decide how the funds are used.
Mayor Newton stated an agreement would need to be drafted before it could be
brought before the City Council.
Mrs. Dyson said she appreciates Mrs. Genco and Manager Dowell for their
presentation and assistance with this bringing this item before the community and
City Council.
WS-2 Discussion of the Health Insurance Renewal for Fiscal Year 2018 (FY18)
Human Resources Director Rachel Huitt explained the services provided by the
consultant and introduced Andrew Weegar, representing IPS Advisors, the City’s
insurance broker/consultant who presented this item and briefed the City Council.
Councilmember Dodson asked Mr. Weegar if the $1,500 lifetime maximum on
dental is correct. Mr. Weegar replied yes, it is the industry standard and is
tracked from one carrier to the next.
Councilmember Coplen asked Mr. Weegar if the loss ratio claims were high due to
individuals, major accidents, or one time occurrences. Mr. Weegar replied most of
the high claims were one time occurrences as opposed to on-going.
Councilmember Wheat asked Mr. Weegar if Cigna has a comparable network to
Blue Cross for dental. Mr. Weegar replied yes, and noted many of their other
clients use Cigna and are pleased.
Councilmember Taylor stated he is concerned about the $1,000 orthodontia, and
asked Mr. Weegar if we could get a better plan. Mr. Weegar replied there would
be a huge increase in premiums, but they will continue to monitor it.
Councilmember Taylor asked if there is an opportunity for the employee to
participate in a buy-up-plan for more coverage. Mr. Weegar stated the premium
would go much higher and the carrier would require a high percentage of
participation.
Director Huitt reviewed the current City and employee premiums for dental.
Councilmember Taylor asked Mr. Weegar how the City has gone all this time
without a non-profit trust account which potentially saves 1.75 percent of the cost
City of Colleyville Page 3
City Council Minutes - DRAFT June 20, 2017
of medical premiums. Mr. Weegar and Director Huitt said it was not brought to
our attention by the previous broker.
Mr. Weegar explained the trust would provide annual savings for all policy
premiums.
Councilmember Nakamura asked Mr. Weegar if his company drafts the trusts and
if there is an additional fee. Mr. Weegar stated there is no additional fee, and he
provided a sample document to staff. Director Huitt stated IPS clearly stated they
are not tax advisors, therefore she reached out to the Finance Department and
City Attorney and feels we are set to move forward.
City Attorney Whitt Wyatt stated their other clients also use a trust, and he sees
no reason not to move forward.
Mayor Newton asked staff if the broker/consultant receives a commission.
Director Huitt replied the previous broker charged a commission, but IPS charges
a flat fee which has also provided a savings.
Director Huitt stated a resolution authorizing the City Manager to enter into the
medical, dental, and insurance contracts and approval to establish a trust will
come before the City Council on the July 11 agenda.
Councilmember Taylor asked Mr. Weegar if there is any other information the City
Council needs to know. Mr. Weegar said he feels the trust is the most important
part.
WS-3 Update and discussion of overhead doors at Fire Stations 1 and 3
Fire Chief Brian Riley presented this item and briefed the City Council. City Council
provided the direction to move forward with securing quotes to replace the doors
at Fire Station 1 in this fiscal year and project the replacement of the doors at Fire
Station 3 in the FY2018 Capital Improvement Plan budget.
WS-4 Discussion of the June 20, 2017, City Council regular agenda items
There was no discussion of this item.
Mayor Newton adjourned the worksession at 6:53 p.m.
Mayor Newton called the Executive Session to order at 6:53 p.m. and called the
roll.
ROLL CALL: Mayor Richard Newton and Councilmembers Tammy Nakamura,
Kathy Wheat, George Dodson, Nancy Coplen and Mike Taylor.
City of Colleyville Page 4
City Council Minutes - DRAFT June 20, 2017
ABSENT: Mayor Pro Tem Bobby Lindamood
1. EXECUTIVE SESSION - In accordance with Texas Government Code,
Chapter 551, Subchapter D
Section 551.071 - Legal - Consultation with attorney on legal issues raised
by public hearing or action items on the agenda
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or
value of real property for City facilities
Section 551.087 – Economic Development - Discuss or deliberate regarding
commercial or financial information that the City has received from business
prospects that the City seeks to have locate, stay, or expand in the City and
with which the City is conducting economic development negotiations;
deliberate the offer of a financial or other incentive to a business prospect
Mayor Newton explained the Executive Session had been called in accordance with
the Texas Government Code, Chapter 551, Subchapter D, Section 551.071, Legal,
Section 551.072, Real Estate, and Section 551.087, Economic Development. He
further explained there would be no decisions made or action taken during this
time. Executive Session was adjourned at 7:17 p.m.
The regular meeting of the Colleyville City Council was called to order by Mayor
Newton at 7:31 p.m.
ROLL CALL: Mayor Richard Newton and Councilmembers Tammy Nakamura,
Kathy Wheat, George Dodson, Nancy Coplen and Mike Taylor.
ABSENT: Mayor Pro Tem Bobby Lindamood
City Manager Jerry Ducay, Assistant City Manager/Director of Public Safety Mike
Holder, Interim Assistant City Manager and Executive Director of Economic
Development and Communications Mark Wood, Fire Chief Brian Riley, Assistant
Police Chief Robert Hinton, Chief Financial Officer Shereen Gendy, Human
Resources Director Rachel Huitt, Public Works Director Jeremy Hutt, City Engineer
Cheryl Taylor, Community Development Director Ben Bryner, Recreation and
Library Director Mary Rodne, Colleyville Center Manager Leslie Hill, Accounting
Manager Karen Hines, Parks Manager Heather Dowell, SH26 Coordinator James
Hubbard, Strategic Services Manager Adrienne Lothery, Information Systems
Manager Chris Pena, City Attorney Whitt Wyatt, and Assistant City Secretary
Christine Loven.
Mayor Newton introduced City Manager Jerry Ducay and read his educational and
experience resume and stated there will be an opportunity to meet him and his
wife Alice during the break for the reception.
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City Council Minutes - DRAFT June 20, 2017
INVOCATION: Pastor Katie Lewis, First United Methodist
PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt
2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER
AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS
DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-17-4144
This resolution was not needed.
3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS
Announcements of civic and charitable events
Presentation of calendar events and updates
Announcements of awards and recognition
In recognition of Colleyville's Featured Business of the Month - NexGen
Fitness, 6000 Colleyville Boulevard - Owners Anthony Carter and Angie
Stroman - Mayor Richard Newton and Interim Assistant City
Manager/Executive Director of Economic Development and Communications
Mark Wood
Mayor Newton reminded everyone of the Red, White & Sousa event at Colleyville
Center on June 23. Mayor Newton encouraged everyone to be planning to apply
for the Colleyville Area Chamber of Commerce fall Leadership Colleyville course.
Mayor Richard Newton and Interim Assistant City Manager/Executive Director of
Economic Development and Communications Mark Wood welcomed Anthony
Carter and Angie Stroman, owners of NexGen Fitness and recognized NexGen as
the featured business of the month.
4. RECEPTION FOR CITY MANAGER JERRY DUCAY
Mayor Newton recessed the meeting at 7:46 p.m. for the reception for City
Manager Jerry Ducay. Mayor Newton reconvened the meeting at 8:08 p.m.
5. CONSENT: READING AND PUBLIC HEARING - Resolution R-17-4145
5a Approval of the minutes of the regular City Council meeting of June 6,
2017
5b Acceptance of a Public Right-of-Way and a Drainage and Maintenance
Easement dedication, located at the northwest corner of Cheek-
Sparger Road and Heritage Avenue, and authorizing the city manager
to execute the documents
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5c Approval of renewal contracts with Spectrum, for internet service to
City facilities, in an amount not to exceed $90,876 a year, and
authorizing the city manager to execute the contracts
Mayor Newton read Resolution R-17-4145 in its entirety.
Public Works Director Jeremy Hutt advised the City Council the City of Euless has
requested item 5b be removed from consideration until further notice.
Information Systems Manager Chris Pena briefed the City Council regarding item
5c. Mayor Newton stated he was not willing to accept the other vendors were not
willing to bid on the City’s service. Manager Pena stated the City went out to a
third party shopper, and no other bidders were located.
Mayor Newton opened the public hearing at 8:25 p.m.
Kathy Hadley, 204 Timberline Drive N., spoke in opposition to item 5c with a
concern for not having additional service providers.
Kathleen Hennessey, 5013 Stonebridge Drive, spoke in opposition to item 5c, with
a concern for the design of the network, connectivity, and continuance of
communications.
There were no others present wishing to speak and Mayor Newton closed the
public hearing at 8:28 p.m.
Councilmember Taylor made a motion to approve Resolution R-17-4145,
removing items 5b and 5c. Councilmember Nakamura seconded the
motion.
The motion to approve carried with the following vote:
Aye: 6 – Mayor Richard Newton and Councilmembers Tammy Nakamura,
Kathy Wheat, George Dodson, Nancy Coplen and Mike Taylor
Absent: Mayor Pro Tem Bobby Lindamood
6. ORDINANCE(S): SECOND READING AND PUBLIC HEARING
6a Ordinance O-17-2012
Approval of a five-year exclusive franchise for solid waste and
recycling services contract with Community Waste Disposal (CWD)
Mayor Newton read the caption of Ordinance O-17-2012.
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City Council Minutes - DRAFT June 20, 2017
Strategic Services Manager Adrienne Lothery presented an update to this item and
briefed the City Council. Paul Hansen, CWD, was available to answer questions.
Mayor Newton stated the new contract will provide enhanced services to include
household hazardous waste, at a lower cost, but with quality service.
Mayor Newton stated he had received questions from businessmen regarding if the
construction trash pickup had to be exclusive. Mayor Newton requested Manager
Lothery review the information during the contract negotiation and the answer is,
that if the contract was not exclusive to that, the cost of the commercial service
would go up seven percent.
Manager Lothery stated the City Council requested the amended pricing sheet for
the per cubic yard fee pickup has been provided. Mayor Newton asked staff what
the rate is over the four cubic yards. Manager Lothery replied $14.12 per cubic
yard, with taxes included.
Mayor Newton asked Mr. Hansen if there were any other updates he wished to
provide regarding the contract. Manager Lothery noted the recycling carts will be
65 gallon, however, if residents wish to trade up to the 95 gallon cart, CWD will
provide the cart at no additional charge, after the initial program roll-out.
City Manager Ducay noted sometime in the future, there may be a need to discuss
the trash can and trash pickup service being more automated.
Mayor Newton asked Mr. Hansen how the recycling is processed. Mr. Hansen
replied the recycling goes directly to their recycling center location.
Councilmember Nakamura asked Mr. Hansen if opening and closing the
commercial fencing is part of the contract. Mr. Hansen replied yes, this is
provided for in the proposal and noted all incidents would require an investigation.
Mayor Newton opened the public hearing at 8:50 p.m.
Mike Garabedian, 1717 Buckingham Drive, Keller, representing Garabedian
Properties and the Greater Fort Worth Builders Association, spoke regarding the
ordinance receiving the support of the home builders only if it does not change the
interpretation of the City’s current Ordinance O-13-1317 which allows contractors
to remove their construction debris. If there is a change to this interpretation, the
request would be to table this item.
Sam Noel, 2704 Lakeshore Drive, Keller, spoke regarding builders having sub-
contractors who clean and remove construction trash.
Kathleen Hennessey, 5013 Stonebridge Drive, spoke on behalf of the neighbors on
Stonebridge Drive, asking why the trash was not picked up on Friday.
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City Council Minutes - DRAFT June 20, 2017
There were no others present wishing to speak and Mayor Newton closed the
public hearing at 8:54 p.m.
Mayor Newton asked Manager Lothery to report on the trash pickup on
Stonebridge Drive. Manager Lothery replied there was an accident Thursday,
however, the City did not receive notification until Friday and staff will be following
through with the vendor.
Councilmember Wheat asked staff how citizens know when there is a delay to
services. Manager Lothery replied citizens are advised via the City’s Facebook,
website, and email.
Mayor Newton stated this contract with CWD will maintain the commercial status
quo and asked Mr. Garabedian and Mr. Noel if they were now comfortable.
Mr. Garabedian explained how many contractors dispose of construction debris,
and stated the demarcation is if a roll off container is used. He further asked
Mayor Newton if this ordinance changes the Land Development Code.
Mayor Newton replied there is no change to the Land Development Code, we will
continue with the status quo unless there is a change in public opinion. Mayor
Newton asked Mr. Hansen to respond to the roll off. Mr. Hansen agreed, and
stated exclusive in this context means a roll off or front load container, and if
another company is hired to provide a roll off, it would violate the franchise
agreement.
Mr. Noel stated the Mayor does not see any changes and asked Mr. Hansen if he
was in agreement. Mr. Hansen said we will operate at the status quo.
Councilmember Taylor asked Mr. Hansen if he was aware of problems in the past.
Mr. Hansen replied there is always potential for issues to arise.
Mayor Newton asked Mr. Hansen if he is comfortable with the discussion. Mr.
Hansen replied yes, and stated he is looking forward to providing the City with the
services.
Councilmember Taylor made a motion to approve Ordinance O-17-2012.
Councilmember Wheat seconded the motion.
The motion to approve carried with the following vote:
Aye: 6 – Mayor Richard Newton and Councilmembers Tammy Nakamura,
Kathy Wheat, George Dodson, Nancy Coplen and Mike Taylor
Absent: Mayor Pro Tem Bobby Lindamood
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City Council Minutes - DRAFT June 20, 2017
6b Ordinance O-17-2013
Consideration of an appeal of the decision of the Planning and Zoning
Commission by Jeff Avery, for a zoning change from the AG-
Agricultural zoning district to the R20-Single Family Residential zoning
district on Tract 2A, Abstract 1692, in the Joseph White Survey,
located at 816 Shelton Drive, Case ZC17-003
Mayor Newton read the caption of Ordinance O-17-2013.
Councilmember Dodson recused himself from this agenda item due to his
participation in the Planning and Zoning Commission, prior to his election to City
Council.
Mayor Newton read the caption of Ordinance O-17-2013.
Councilmember Taylor asked Mayor Newton, as a point of order, we have five
votes which can be cast, a super majority requires six, how do we proceed. City
Attorney Whitt Wyatt advised six votes would be required or the item may be
tabled to a date certain.
Councilmember Taylor asked the City Attorney if the ordinance would fail without a
super majority. City Attorney Wyatt replied the decision of the Planning and
Zoning Commission cannot be over-turned without six voting unanimously.
Councilmember Coplen stated the item should be tabled.
Councilmember Nakamura asked Mayor Newton if it is correct that we cannot vote
tonight. Mayor Newton stated the City Attorney said we can move forward, and
he would like to move forward. Mayor Newton asked staff to clarify what is before
the City Council. Director Bryner stated to approve the R-20 zoning on this item,
a super majority vote of six would be required and this item would need to be
tabled.
Mayor Newton said he was willing to move forward. City Attorney Wyatt clarified
stating, “for clarity, any action Council would take tonight to overrule the Planning
and Zoning Commission’s denial of this application would require six affirmative
votes, which would be a unanimous vote of the eligible members to vote. That
being said, it is not required that motion be put on the table, if you do consider
the item, you may table it, make other motions to the item which may or may not
require a super majority vote, that decision is up to the Council.”
Councilmember Taylor asked the City Attorney if it is correct that the super
majority of six, is not reduced by recusal or absence. City Attorney Wyatt replied
that is correct. Councilmember Taylor stated he wanted that on the record.
Mayor Newton stated this is a question of equity for the applicant. Mayor Newton
suggested only one vote against would fail the ordinance and he does not believe
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City Council Minutes - DRAFT June 20, 2017
it is worth delaying the applicant and asked Community Development Director
Bryner to move forward.
Director Ben Bryner presented this item and briefed the City Council.
Councilmember Taylor stated he understands not granting R-20 and being
concerned regarding rendering the lot unbuildable. He stated he looked at the lot
width and depth, and believes there are still options for building on the lot.
Councilmember Wheat asked if this ordinance is to overrule R-20. Director Bryner
agreed.
City Manager Ducay asked staff if you were to zone it to R-40 and then variant it
down to be able to build on it, would you then face the same neighborhood
concerns that you are setting a precedent. Director Bryner replied yes; however,
one of the major concerns is the minimal lot coverage, as Councilmember Taylor
mentioned. He felt the building size, waivers, and platting requests would be of
concern.
Councilmember Nakamura asked staff if the applicant was present. Mayor Newton
replied the applicant is not present.
Councilmember Coplen stated she feels she is in agreement with everyone that
this should be R-40 and AG, and she wasn’t sure how the motion was going to go,
but for the record, she feels, to keep in line with the way this process should be,
we need to have everyone here.
Mayor Newton opened the public hearing at 9:28 p.m.
Kathy Hadley, 204 Timberline Drive North, spoke in opposition to this request with
concerns about changing the oldest part of Colleyville and future density.
Lisa Grossman, 6014 Pleasant Run Road, spoke in opposition to this request and
stated she spoke at the last City Council meeting and since then she has found the
builder does not own the property, and there was a surveyor on the property
today. She also stated this property should be subject to the same requirements
that she was required to uphold when she built her home.
There were no others present wishing to speak and Mayor Newton closed the
public hearing at 9:32 p.m.
Mayor Newton made a motion to deny Ordinance O-17-2013.
Councilmember Taylor seconded the motion.
The motion to deny carried with the following vote:
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City Council Minutes - DRAFT June 20, 2017
Aye: 5 – Mayor Richard Newton and Councilmembers Tammy Nakamura,
Kathy Wheat, Nancy Coplen and Mike Taylor
Absent: Mayor Pro Tem Bobby Lindamood
Councilmember Dodson rejoined the meeting.
7. RESOLUTION(S): READING AND PUBLIC HEARING
7a Resolution R-17-4146
Consideration of a resolution requesting the Texas Legislature to
transfer gas utility ratemaking authority from the Texas Railroad
Commission to the Texas Public Utility Commission
Mayor Newton read Resolution R-17-4146 in its entirety.
Strategic Services Manager Adrienne Lothery briefed the City Council.
Councilmember Dodson asked the resolution be provided to legislators and other
cities.
Mayor Newton stated he would like to send the resolution to the Mayor’s Council.
Mayor Newton opened the public hearing at 9:43 p.m.
There was no one present wishing to speak and Mayor Newton closed the public
hearing at 9:43 p.m.
Mayor Newton made a motion to approve Resolution R-17-4146.
Councilmember Nakamura seconded the motion.
The motion to approve carried with the following vote:
Aye: 6 – Mayor Richard Newton and Councilmembers Tammy Nakamura,
Kathy Wheat, George Dodson, Nancy Coplen and Mike Taylor
Absent: Mayor Pro Tem Bobby Lindamood
8. DISCUSSION OF ITEMS NOT FOR ACTION AND PUBLIC HEARING
8a Monthly Financial Report - May 2017
Chief Financial Officer Shereen Gendy presented this item and briefed the City
Council.
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City Council Minutes - DRAFT June 20, 2017
8b Update on the SH26 Project
SH26 Coordinator James Hubbard presented this item and briefed the City Council.
9. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON
THE AGENDA
Kathy Hadley, 204 Timberline Drive, North, spoke regarding the Methodist Church
on Pleasant Run Road; requested a stop sign at the corner of Village Lane and
Village Way; a crosswalk at City Park; the Nature Center wildlife, stated the City
should not be paying for water for a community garden; and suggested TNS be
pursued as an internet provider.
Kathleen Hennessey, 5013 Stonebridge Drive stated she is requesting help
regarding the postal service, and stated mail within Colleyville can take up to 12
days before it is delivered.
10. REPORTS
Planning and Zoning Commission Minutes - May 8, 2017
There was no discussion of this item.
11. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A
RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR JUNE 20,
2017 - READING AND PUBLIC HEARING - RESOLUTION R-17-4147
This resolution was not needed.
12. ADJOURNMENT
There being no further business before the City Council, Mayor Newton adjourned
the City Council meeting at 10:25 p.m.
APPROVED BY A VOTE OF AYES, NAYS, AND ABSTENTIONS ON THIS THE 11TH
DAY OF JULY 2017.
Minutes taken and prepared by:
Christine Loven
Assistant City Secretary
City of Colleyville Page 1
City of Colleyville
City Council Worksession
Minutes - Draft
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Tuesday, June 27, 2017
Mayor Richard Newton called the Colleyville City Council Worksession to order on
Tuesday, June 27, 2017, at 5:04 p.m.
ROLL CALL: Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood, and
Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Nancy Coplen
and Mike Taylor
City Manager Jerry Ducay, Assistant City Manager/Director of Public Safety Mike
Holder, Interim Assistant City Manager and Executive Director of Economic
Development and Communications Mark Wood, Parks Manager Heather Dowell,
Recreation and City Events Supervisor Lisa Escobedo, and City Secretary Amy
Shelley.
2. PRESENTATION AND DISCUSSION
2a Visioning and discussion of the Parks, Recreation, and Open Space
Master Plan
Parks Manager Heather Dowell introduced Pat Hoagland, Brandstetter Carroll, Inc.,
who then presented this item and briefed the City Council.
Councilmember Wheat asked Mr. Hoagland about the project timeline. Mr.
Hoagland replied he anticipates this being complete by the end of this year.
Councilmember Taylor asked Mr. Hoagland if the plan is to get the community’s
opinion or to drive an outcome. Mr. Hoagland replied it is to get their opinion
which will further assist in making project plans.
Mayor Newton asked Mr. Hoagland about the trails in the survey. Mr. Hoagland
replied trails are not in the short version of the survey. The random sample
included an entire section with questions about trails. Mayor Newton suggested
adding trails on the shortened version in the area of “What do you use.”
Councilmember Nakamura agreed about adding questions about trails.
Mayor Newton cautioned that the content on the survey and the fact that sports
use of the parks may slant the survey because the sports associations are
organized to represent that use. Other users of the parks, such as passive users
(adults), do not have associations to represent them.
Mr. Hoagland asked the following questions:
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City Council Minutes - DRAFT June 27, 2017
1. What are the greatest aspects, features, and attributes of Colleyville
Parks & Recreation?
Mayor Newton – Colleyville has an evolving trail system; great athletic and
sports fields, which are maintained very well; a good parks system; and a
great Nature Center.
Councilmember Coplen – Colleyville has a good spread in the recreation
classes; the only group not getting representation are the 40-60 year olds,
there are a good variety for seniors and all the in between kids.
Councilmember Wheat – Colleyville parks have very well maintained
playgrounds (maintenance, mowing, and plantings) versus surrounding
areas. Colleyville parks are unique, and we have excellent sports fields.
Councilmember Coplen asked staff if people fish at the Nature Center. Manager
Dowell replied yes, there are people who fish at all of the parks in Colleyville.
2. How have the Colleyville Parks & Recreation’s programs, facilities,
etc., had a positive impact on your life, others, and/or the
community?
Mayor Newton – People walk the trails for exercise and the trails look nice.
The Nature Center changes your mindset about wildlife.
Councilmember Coplen – Her children have played on the sports fields
because they were convenient; the green open space; and the residents
post about wildlife.
Councilmember Wheat – There are lots of opportunities for getting together
and interacting with people/residents; the right facilities seem to be
available.
3. What can/should be done so that Colleyville Parks & Recreation may
further strengthen its contributions to you and the community?
Mayor Newton – It would be nice to have outdoor exercise facilities for
adults, and all parks need to be connected.
Councilmember Wheat – Most adults and older kiddos do not have a park for
engagement.
Councilmember Nakamura – There needs to be something that ties the
parks into the City Hall area.
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City Council Minutes - DRAFT June 27, 2017
Mayor Newton asked staff if the Longwood property is in the proposed plan.
Manager Dowell replied it is not. Mayor Newton indicated the Longwood property
provides for the opportunity to link Kimzey Park to the Cottonbelt Trail.
City Manager Jerry Ducay asked staff if the trails plan is included in the parks
master plan or is it included in the transportation plan. Manager Dowell replied the
proposed plan will be a mix of the parks and sidewalk/trails system. Manager
Newton replied the trails portion will be a portion of the master plan, and the
sidewalks are a component to be evaluated by the sidewalk committee.
City Manager Ducay asked Mr. Hoagland if the trails are to be a minimum of 10 or
12 feet in width. Mr. Hoagland replied it will depend on the use.
Mayor Pro Tem Lindamood suggested incorporating the land behind the
Senior Center into the park system with a walking trail.
City Manager Ducay asked Mayor Newton if there has been any interest in a
recreation/community center. Mayor Newton replied there would be plenty of land
at the Senior Center and it has been mentioned. Councilmember Nakamura stated
she did not believe a recreation center would compete with Lifetime Fitness. Mayor
Newton agreed. Councilmember Taylor stated the recreation center would be nice
if the community would support it.
Councilmember Wheat – An amphitheater would be nice.
Mayor Pro Tem Lindamood – Would like more sculptured art incorporated.
Councilmember Coplen – Would like Colleyville branding, like with art.
Councilmember Wheat – Would like pocket parks for extra green space.
Mayor Pro Tem Lindamood stated pocket parks help those neighborhoods
that are not gated. City Manager Ducay stated the pocket parks work well in
developments with floodplain areas, not necessarily a recreation area, by
using existing open space.
4. What do you think about programs?
Councilmember Wheat – The children’s programs are diverse, but stated not
being sure about adult programming.
Councilmember Coplen asked staff if McPherson Park is utilized for children’s
programs. City Events and Recreation Supervisor Lisa Escobedo replied it is more
efficient to operate out of the Senior Center due to staffing. City Manager Ducay
added we should be pushing our programs to operate out of the most beautiful
educational opportunity type facility which is more valuable to the resident rather
than convenient for staff. Councilmember Wheat agreed, and stated she would
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City Council Minutes - DRAFT June 27, 2017
rather take her children to McPherson Park versus the Senior Center. Manager
Escobedo stated the Rock House is not staffed. Manager Dowell added the office
space in the facility needs to be removed to open up the facility for more usable
space.
Councilmember Coplen asked staff if the Rock House is available for rent. Manager
Escobedo replied no, not currently. Councilmember Wheat stated it would be good
for smaller groups.
City Manager Ducay stated the idea should be to define the purpose of the venues.
Once the purpose is defined, the changes can be made to fit the uses to the
venue.
Mayor Pro Tem Lindamood suggested that Colleyville could be known for their
bigger concerts, like concerts on the lawn. Councilmember Nakamura stated there
needs to be something unique to Colleyville, such as Grapefest and Main Street
Days in Grapevine.
5. What are the highest priority UNMET NEEDS for Parks, Recreation
and Trails in Colleyville?
Councilmembers Wheat and Nakamura – Trails and sidewalks seem to be
the number one priority.
Councilmember Nakamura – Specialty recreation
6. What trends are evolving that may impact Colleyville Parks &
Recreation? How should we respond?
Councilmember Taylor – There are more active and less sedentary seniors in
the community, and they need activities; the younger generation expects
more amenities, and the need for interconnectivity. Councilmember
Nakamura agreed, kids today want to be entertained.
7. As community leaders, what questions would you like to be
answered by the master plan process?
Councilmember Coplen asked Mr. Hoagland which/what kind of cities are being
used for comparison. Mr. Hoagland replied the National Recreation and Parks
Association Program is utilized, Parks Metrics, and those comparable, with
common denominators, and the size of the community are used.
Councilmember Coplen asked Mr. Hoagland if they will see what has been
accomplished since the previous master plan. Mr. Hoagland replied yes, but we
have not determined what has/has not been completed. Manager Dowel replied an
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City Council Minutes - DRAFT June 27, 2017
implementation plan, that will be utilized, is one of the biggest things we are
looking for. This will be a utilized plan, not one to sit on the shelf.
Mayor Pro Tem Lindamood – Would like to know what could go in the open
spaces and designated parks.
Mayor Newton asked Mr. Hoagland how long this will take to get the plan in place.
Mr. Hoagland replied by the end of the year.
Councilmember Coplen asked Mr. Hoagland if there is a control in place so that
only Colleyville residents can take the survey. Mr. Hoagland replied the question
has been asked, but he is not sure. They will know the distribution of the survey
results.
City Manager Ducay asked the City Council if they would like to commit about
$100,000 as a placeholder in the capital plan for future discussions about the plan.
Mayor and Council agreed.
Councilmember Nakamura asked Mr. Hoagland if the survey results will indicate
how serious the community is about what they want. Mr. Hoagland replied yes.
In summary, Mr. Hoagland explained for the process to work, the following needs
to take place:
Stay informed
Promote the master planning effort
Encourage participation in the process
Stay involved and get people involved
Take the online survey
See the online engagement
3.ADJOURNMENT
There being no further business before the City Council, Mayor Newton adjourned
the City Council worksession at 6:30 p.m.
APPROVED BY A VOTE OF AYES, NAYS, AND ABSTENTIONS ON THIS THE
11TH DAY OF JULY 2017.
Minutes taken and prepared by:
Amy Shelley, TRMC
City Secretary
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 4d Agenda Date 07/11/2017 Number Resolution R-17-4149
Type Resolution
Department Public Works
Title
Approval of the purchase of 1,008 Neptune water meters, ranging in size from ¾” to
2”, from HD Supply Waterworks, through an Interlocal Agreement with the City of
Grapevine, in an amount not to exceed $87,000 and authorize the city manager to
execute the purchase agreement
Strategic Plan
3.2 Ensure regular repair and replacement of water and wastewater facilities
Explanation
Reading and Public Hearing
In conjunction with the City’s efforts to replace all of the water meters throughout the
City in a timely manner, City employees replace approximately twelve percent (12%)
of the City’s entire meter inventory each year. Industry standards recommend an
interval of every ten to twelve years to maintain accurate and reliable infrastructure.
Staff evaluated various brands of water meters and has considered variables such as a
possible transition to Automatic Meter Reading (AMR) and Advanced Metering
Infrastructure (AMI). Staff found the Neptune line of equipment to provide a cost
effective solution that has the versatility to migrate to either the AMR or AMI
technology with simple register replacement and software implementation.
Cost for the water meters was evaluated and multiple sources were considered. The
existing Interlocal Agreement with the City of Grapevine, which was approved by
attached Resolution R-12-3497, provides access to their contract pricing with HD
Supply Waterworks, which provides the best value to the City. Others sources
considered included Vendor Direct and the Houston Galveston Area Council of
Governments (HGAC Contract).
City of Colleyville Page 2
City Council Agenda Briefing 4d
Grapevine ILA HD Supply
Waterworks
Houston Galveston Area Council
of Governments (HGAC
Contract)
Badger Meters
Meter
Size Quant.Unit Pricing Total Pricing Unit
Pricing
Total
Pricing Unit Pricing Total
Pricing
3/4"267 $42.93 $11,462.31 $122.22 $32,632.74 $43.00 $11,481.00
1"719 $96.74 $69,556.06 $252.52 $181,561.88 $117.50 $84,482.50
1
1/2"16 $211.96 $3,391.36 $630.00 $10,080.00 $292.00 $4,672.00
2"6 $293.48 $1,760.88 $810.00 $4,860.00 $438.50 $2,631.00
Total cost=$86,170.61 Total cost=$229,134.62 Total cost=$103,266.50
Financial Impact
Funds are available in the current fiscal year Utility Support operating budget.
Recommendation
Approve
Attachments
1.Grapevine Interlocal Agreement
2.Resolution R-12-3497
3.HD Supply Waterworks Form CIQ
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 4e Agenda Date 07/11/2017 Number Resolution R-17-4149
Type Resolution
Department Human Resources
Title
Authorizing creation of an employee benefits trust, authorizing the trust agreement,
appointing trustees, and authorizing the trust to purchase various forms of insurance
for the benefit of City officers, employees, qualified retirees, and their dependents
Strategic Plan
2.2 Recruit and retain a highly-qualified workforce
2.4 Demonstrate stewardship of public resources
Explanation
Reading and Public Hearing
During the June 20, 2017 City Council worksession, the City's insurance
broker/consultant, IPS Advisors, recommended the City evaluate the option of
establishing a single non-profit trust (Trust) in order to save taxes on insurance
premiums. This option is only available because Colleyville has fully insured plans.
The Texas Insurance Code Section 222.002 requires an annual tax on insurers who
receive gross premiums for health, life, and accident insurance (Attachment A). These
taxes are included in the premiums paid to the City’s insurance providers each year.
However, under the provisions of the Texas Insurance Code, municipalities may be
exempt if the insurance is provided through “a single non-profit trust established to
provide coverage primarily for employees . . .” The premium taxes for medical
insurance alone would be $37,806 for FY2018 medical premiums.
In order to establish a Trust, the City Council will need to adopt a resolution and Trust
documents. The attached proposed Trust documents establish a single non-profit trust
for the City of Colleyville for the purpose of collection of receipts for employee
insurance and the payment of the premiums associated with these insurance products
(Attachment B). The City Attorney has reviewed these documents for legal
compliance.
The Trust specifies:
The purpose of the trust, including restrictions on what funds from the Trust may
be used for;
The authority and duties of the Trustees;
Resignation, removal and succession of the Trustees; and
Duration of the agreement.
City Council Agenda Briefing 4e
City of Colleyville Page 2
Establishment of the Trust will ultimately result in annual cost savings in premium
taxes. The savings will also increase as premium costs for insurance products also
likely increase in upcoming years.
Summary
During the June 20, 2017 City Council worksession, the City Council provided direction
for staff to move forward with establishing an employee benefits trust. Approval of
this resolution and the attached trust agreement will fulfill the direction provided by
City Council.
Financial Impact
Estimated minimum savings of $37,806 for FY2018.
Recommendation
Approve
Attachments
1.Attachment A - Texas Insurance Code
2.Attachment B - Trust Agreement
INSURANCE CODE
TITLE 3. DEPARTMENT FUNDS, FEES, AND TAXES
SUBTITLE C. INSURANCE MAINTENANCE TAXES
CHAPTER 257. LIFE, HEALTH, AND ACCIDENT INSURANCE
Sec. 257.001. MAINTENANCE TAX IMPOSED. (a) A maintenance tax is
imposed on each authorized insurer, including a group hospital service
corporation, managed care organization, local mutual aid association,
statewide mutual assessment company, stipulated premium company, and stock
or mutual insurance company, that collects from residents of this state
gross premiums or gross considerations subject to taxation under Section
257.003. The tax required by this chapter is in addition to other taxes
imposed that are not in conflict with this chapter.
(b) In this section, "managed care organization" means an
organization authorized under this code to engage in the business of
issuing health benefit plans that is not authorized as a health maintenance
organization, preferred provider organization, or insurance company and the
taxation of which is not preempted by federal law.
Added by Acts 2003, 78th Leg., ch. 1274, Sec. 1, eff. April 1, 2005.
Amended by:
Acts 2007, 80th Leg., R.S., Ch. 932 (H.B. 3315), Sec. 14, eff. June
15, 2007.
Sec. 257.002. MAXIMUM RATE; ANNUAL ADJUSTMENT. (a) The rate of
assessment set by the commissioner may not exceed 0.04 percent of the gross
premiums and gross considerations subject to taxation under Section
257.003.
(b) The commissioner shall annually adjust the rate of assessment of
the maintenance tax so that the tax imposed that year, together with any
unexpended funds produced by the tax, produces the amount the commissioner
determines is necessary to pay the expenses during the succeeding year of
regulating life, health, and accident insurers.
Added by Acts 2003, 78th Leg., ch. 1274, Sec. 1, eff. April 1, 2005.
Attachment A
Sec. 257.003. PREMIUMS AND CONSIDERATIONS SUBJECT TO TAXATION;
LIMIT. (a) An insurer shall pay maintenance taxes under this chapter on
the correctly reported:
(1) gross premiums collected from writing life, health, and
accident insurance in this state, except as provided in Subsection (b);
and
(2) gross considerations collected from writing annuity or
endowment contracts in this state.
(b) The gross premiums on which an assessment is based under this
chapter may not include:
(1) premiums received from the United States for insurance
contracted for by the United States in accordance with or in furtherance
of Title XVIII of the Social Security Act (42 U.S.C. Section 1395c et seq.)
and its subsequent amendments; or
(2) premiums paid on group health, accident, and life policies in
which the group covered by the policy consists of a single nonprofit trust
established to provide coverage primarily for employees of:
(A) a municipality, county, or hospital district in this
state; or
(B) a county or municipal hospital, without regard to
whether the employees are employees of the county or municipality or of an
entity operating the hospital on behalf of the county or municipality.
Added by Acts 2003, 78th Leg., ch. 1274, Sec. 1, eff. April 1, 2005.
Amended by:
Acts 2005, 79th Leg., Ch. 728 (H.B. 2018), Sec. 11.006(a), eff.
September 1, 2005.
Sec. 257.004. MAINTENANCE TAX DUE DATES. (a) The insurer shall pay
the maintenance tax annually, semiannually, or on another periodic basis,
as determined by the comptroller.
(b) The comptroller may require semiannual or other periodic payment
only from an insurer whose maintenance tax liability under this chapter for
the previous year was at least $2,000.
Added by Acts 2003, 78th Leg., ch. 1274, Sec. 1, eff. April 1, 2005.
DECLARATION OF TRUST
I.
CREATION OF TRUST
The City of Colleyville (“City”), as Settlor or creator of the trust, designates the members
of the City of Colleyville Trustees and declares that the City holds in trust the funds described in
Schedule A attached hereto and incorporated herein by reference, which is the property of the City,
and all substitutions and additions to such funds, for the purpose of providing or offering, whether
now or possibly in the future, life, disability, sick, accident, and other health benefits to the City’s
officers, employees, and qualified retirees and their dependents.
II.
PURPOSE
This is a nonprofit trust created for the purpose of providing or offering, whether now or
possibly in the future, City officers, employees, and qualified retirees and their dependents with
life, disability, sickness, accident, and other health benefits either directly or through the purchase
of insurance and to perform operations in furtherance thereof. The Trust is intended to qualify as
a tax-exempt trust performing an essential governmental function within the meaning of Section
115 of the Internal Revenue Code (the “Code”).
III.
DURATION
The Trust shall continue until terminated by operation of law or by majority vote of the
Trustees.
IV.
TRUSTEES: COMPOSITION, OFFICERS, COMPENSATION, AND MEETINGS
A. Composition. The Trustees are the City Manager, Chief Financial Officer and the
Human Resources Director of the City, and each Trustee’s term is contemporaneous with his or
her term of employment with the City. Whenever a Trustee ceases to be an employee of the City,
the person succeeding him or her in office will automatically be appointed to serve as a successor
Trustee of the Trust.
B. Meetings. A meeting of the Trustees may be called by the City Manager or on
written request to the City Manager by one of the Trustees. Trustees shall have at least three days
written notice of any meeting. For purposes of this section, electronic mail notice is written notice.
V.
RIGHTS, POWERS, AND DUTIES OF TRUSTEES; QUORUM AND VOTING
A. Rights, Powers, and Duties. In addition to all other powers and duties conferred on
them by this Trust document and imposed or authorized by law, the Trustees shall have the
following powers and duties, but only to the extent permissible for a single purpose non-profit
trust under Section 222.002(c)(5) of the Texas Insurance Code:
1. The Trustees shall carry out all of the duties necessary for the proper operation and
administration of the Trust on behalf of the covered persons and shall have all the
powers necessary and desirable for the effective administration of the affairs of the
Trust.
2. The Trustees have the general power to make and enter into all contracts, leases,
and agreements necessary or convenient to carry out any of the powers granted by
this Trust document or by law or to effectuate the purpose of the Trust. All such
contracts, leases, and agreements or any other legal documents herein authorized
shall be approved by the Trustees by majority vote at a duly called meeting at which
a quorum is present and signed by the City Manager on behalf of the Trust. The
Trustees may also designate another Trustee to sign such documents.
3. The Trustees shall use the Trust’s funds to accomplish the purpose of the Trust, as
described in Section II herein, and to operate and administer the Trust solely in the
interest of the covered City officers, employees, and qualified retirees and
dependents thereof and for the exclusive purpose of providing or offering benefits
to such persons and defraying the reasonable expenses of administration of the
Trust. To this end, the Trustees may purchase life, disability, or accident and health
insurance to provide or offer coverage for participating City officers, employees,
and qualified retirees and their dependents. The Trustees may also adopt a health
benefits plan that covers eligible City officers, employees, and qualified retirees,
and their dependents.
4. The Trustees may accept contributions to the Trust funds from any source including
contributions from covered persons receiving benefits from the Trust.
5. The Trustees shall be authorized to contract with any qualified organization to
perform any of the functions necessary for providing or offering life, disability,
sick, accident, and other health benefits, including but not limited to excess loss
insurance, stop loss insurance, claims administration, administrative services, and
any other services that the Trustees shall deem expedient for the proper operation
of the Trust. When required by law or desired by the Trustees, the Trustees shall
seek sealed competitive bids or sealed competitive proposals with respect to
contracts required to carry out the operations of the Trust and to affect the purpose
of the Trust.
6. The Trustees shall arrange for the investing of the funds of the Trust so as to keep
the same invested according to law and at the best interest rates obtainable for the
benefit of the covered persons. The Trustees may hire money managers and shall
adopt an investment policy for its own use and that of its agents in making
investments. The Trustees shall use the City’s selected depository for the Trust’s
funds and provide for the proper security of any and all investments. The Trustees
shall be responsible for the designation of signatories for the Trust’s depository
accounts.
7. The Trustees may purchase insurance for the Trustees and any other fiduciaries
appointed by the Trustees and for the Trust itself to cover liability or losses
occurring by reason of the act or omission of any one or more of the Trustees or
any other fiduciary appointed by them. Any insurance purchased by the Trustees
must give the insurer recourse against the Trustees or other fiduciaries concerned
for breach of any fiduciary obligation or fiduciary duty owed to the Trust.
8. The Trustees shall arrange for proper accounting and reporting procedures for the
Trust’s funds and shall also provide for an annual audit of the Trust’s financial
affairs by a certified public accountant or other duly qualified individual or
company auditor.
9. The Trustees may retain legal counsel to represent the Trust and the Trustees in all
legal proceedings as well as to advise the Trust and the Trustees on all matters
pertaining to the operation and administration of the Trust.
10. The Trustees have the authority to terminate the Trust at any time.
11. Upon termination of the Trust, the Trustees shall provide for the payment of Trust
obligations, debts, losses, and other liabilities and shall provide for the disposition
of’ the remaining Trust funds in accordance with Section IX herein.
B. Quorum and Voting. Two of the Trustees shall constitute a quorum for the
transaction of business at any meeting of the Trustees and the vote of two Trustees present shall
be required for approval of any action at such meeting. The vote of the Trustees at such meeting
shall constitute action of the Trustees as a group.
VI.
BENEFICIARIES
The beneficiaries of the Trust are the City officers, employees, and qualified retirees and
their dependents who are covered by a life, disability, sick, accident, or other health benefits plan
purchased or adopted by the Trust (also called “covered persons” herein). Beneficiaries may make
contributions to the Trust for use by the Trustees in fulfilling the purposes of the Trust. No
beneficiary shall have any claim against the funds or any other property of the Trust. The rights
and interests of the beneficiaries are limited to the insurance or health benefits specified in any
policy purchased or plan adopted by the Trustees.
VII.
TRUST FUNDS
The initial Trust funds consist of the funds described in Schedule A hereto as provided by
the Settlor to institute this Trust, future contributions by the Settlor, beneficiary contributions,
investment income, and any other money or property which shall come into the hands of the
Trustees in connection with the administration of the Trust. The funds of the Trust shall not inure
to the benefit of, or be distributed to, any private person, except for the payment of necessary costs
and benefits described below. The Trustees may use the Trust’s funds as follows:
1. to pay premiums on group health, accident and life policies or contracts;
2. to make authorized investments and paying fund management fees from the
proceeds of the investment.
VIII.
LIABILITY OF TRUSTEES AND OFFICERS
The Trustees shall use ordinary care and reasonable diligence in the exercise of their
powers and the performance of their duties hereunder; and they shall not be liable for any mistake
of judgment or other action made, taken or omitted by them in good faith, nor for any action taken
or omitted by any agent, employee or independent contractor selected with reasonable care; nor
for loss incurred through investment of the Trust funds or failure to invest. No Trustee shall be
liable for any action taken or omitted by any other Trustee. No Trustee shall be required to give a
bond or other security to guarantee the faithful performance of his or her duties hereunder. To the
fullest extent permitted by law: (a) the City shall indemnify each Trustee who was, is, or is
threatened to be made a party to any threatened, pending, or completed action, suit, or proceeding
(“Proceeding”), any appeal therein, or any inquiry or investigation preliminary thereto, by reason
of the fact that the Trustee is or was a Trustee; (b) the City shall pay or reimburse a Trustee for
expenses incurred (i) in advance of the final disposition of a Proceeding to which such Trustee
was, is or is threatened to be made a party, and (ii) in connection with such Trustee’s appearance
as a witness or other participation in any Proceeding.
IX.
AMENDMENT, REVOCATION AND TERMINATION
This Declaration of Trust and the Trust created herein shall terminate when and if required
by operation of law. The Trustees shall have the power to amend, modify, terminate or revoke, in
whole or in part, this Declaration of Trust and the Trust created herein by majority vote at a duly
called meeting at which a quorum is present. Notwithstanding the foregoing, the Trustees shall
have no power to amend Section II of this Declaration of Trust. Beneficiaries of the Trust shall
have no right to amend this Declaration of Trust, and their approval shall not be a condition or
requirement for an authorized amendment by the Trustees. Upon termination of the Trust, the
Trustees shall pay all obligations, debts, losses, and other liabilities of the Trust. Thereafter, the
Trustees shall first use the remaining trust funds to pay covered claims of persons covered under
the Town’s health benefits plan that may be in effect at the time of termination of the Trust and
then, either apply any remaining balance of the funds to provide the benefits described herein or
transfer such funds to a successor whose income is excluded under Section 115(1) of the Code.
Notwithstanding the foregoing, the Trustees, upon termination of the Trust and payment of all
Trust obligations may, by vote of a majority of the Trustees, transfer the remaining funds or any
portion thereof to the trustees of any trust or trusts established by the City for a substantially similar
purpose to be applied for uses substantially similar to those set forth in Section II herein.
X.
GOVERNING LAW
This Declaration of Trust and the Trust created herein shall be construed and governed by
the laws of the State of Texas in force from time to time.
XI.
MISCELLANEOUS
Whenever the context so admits and such treatment is necessary to interpret this
Declaration of Trust in accordance with its apparent intent, the use herein of the singular shall
include the plural, and vice versa, and the use of the feminine, masculine, or neuter gender shall
be deemed to include the other genders.
The captions or headings above the various Sections of this Declaration of Trust have been
included only to facilitate the location of the subjects covered by each Section but shall not be used
in construing this Declaration Trust.
If any clause or provision of this Declaration of Trust proves to be or is adjudged invalid
or void for any reason, such invalid or void clause, provision, or portion shall not affect the whole,
but the balance of the provisions hereof shall remain operative and shall be carried into effect
insofar as is legally possible.
[REMAINDER OF PAGE INTENTIONALLY BLANK; SIGNATURE PAGE FOLLOWS.]
IN WITNESS HEREOF, the undersigned parties have executed this Declaration of Trust,
consisting of seven (7) pages and Schedule A attached hereto, on the dates of their respective
acknowledgments below. By joining in the execution of this Declaration of Trust, the Trustees
acknowledge receipt of the property described in Schedule A, signify acceptance of the Trust
created hereunder, and covenant that the Trust will be executed with all due fidelity. This Trust is
effective as of the last date of signature below.
________________________
M a y o r D a t e
________________________
Jerry Ducay, City Manager, Trustee Date
________________________
Shereen Gendy, Chief Financial Officer, Trustee Date
________________________
Rachel Huitt, Human Resources Director, Trustee Date
ACKNOWLEDGMENTS
THE STATE OF TEXAS §
§
COUNTY OF TARRANT §
This instrument was acknowledged before me on this _____ day of ______________ 2017,
by Jerry Ducay, City Manager of the City of Colleyville on behalf of the City.
N o t a r y P u b l i c I n and For the State of Texas
(SEAL)
THE STATE OF TEXAS §
§
COUNTY OF TARRANT §
This instrument was acknowledged before me on this _____ day of ______________ 2017,
by Shereen Gendy, Chief Financial Officer of the City of Colleyville on behalf of the City.
N o t a r y P u b l i c I n and For the State of Texas
(SEAL)
THE STATE OF TEXAS §
§
COUNTY OF TARRANT §
This instrument was acknowledged before me on this _____ day of ______________ 2017,
by Rachel Huitt, Human Resources Director of the City of Colleyville on behalf of the City.
N o t a r y P u b l i c I n and For the State of Texas
SCHEDULE A
The following is a list of the assets initially transferred by the City of Colleyville, Texas,
to the Trust:
City of Colleyville’s first month (October 2017) contributions for Employee and
Dependents Medical/Pharmacy Benefits, Dental Benefits, Life Insurance Benefits, and Long-Term
Disability Benefits.
City of Colleyville’s Employee and Dependents first month (October 2017) of Plan Year’s
payroll deductions or contributions for Medical/Pharmacy Benefits, Dental Benefits, Life
Insurance Benefits, and Long-Term Disability Insurance Benefits.
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 4f Agenda Date 07/11/2017 Number Resolution R-17-4149
Type Resolution
Department Human Resources
Title
Approval of bid awards for medical insurance to Blue Cross Blue Shield of Texas and
dental insurance to CIGNA Dental; and renewal of a contract for the employee
assistance program with Alliance Work Partners, and authorize the city manager to
execute the agreements
Strategic Plan
2.2 Recruit and retain a highly-qualified workforce
2.4 Demonstrate stewardship of public resources
Explanation
Reading and Public Hearing
In April and May of each year, the City evaluates employee health insurance for the
upcoming fiscal year to ensure we are remaining competitive on insurance plans and
premiums. This year, staff instructed the City's benefits broker/consultant, IPS
Advisors, to seek competitive proposals using the City's current plan designs from all
National Tier 1 and Tier 2 companies. Tier 1 and 2 companies are those with the
highest percentage of membership within the state. During the June 20, 2017 City
Council worksession, IPS Advisors presented information and discussed with City Council
the employee health insurance bid results and recommendations for Fiscal Year 2018
(FY18).
Summary of Bid Results
The City of Colleyville offers the following insurance benefits to employees:
medical
dental
vision
life and accidental death and dismemberment (AD&D)
long term disability
flexible spending account
employee assistance program, and
pricing transparency.
All plans are effective October 1 of each year.
City of Colleyville Page 2
City Council Agenda Briefing 4f
This year we solicited bids for medical and dental only, as the other benefits are in a
rate guarantee. City staff, IPS Advisors, and the employee Benefits and Wellness
Committee evaluated the various bids for proposed benefit levels, plan designs and
premiums.
Medical Insurance: The City’s medical plan is the largest cost among all of the lines of
coverage at over $2 million per year. The City's current medical provider, BlueCross
and BlueShield of Texas (BCBS), typically provides the initial renewal rates to the City in
May of each year; however, this year the City went out to bid for our current medical
plan designs in April. Carriers were asked to bid on the current two medical plans as
well as an HSA plan option in order evaluate various alternatives. We received quotes
from Aetna, BCBS, CIGNA, TML and United HealthCare (UHC). The bids ranged from
zero percent to 17 percent increases from the City’s current premiums, with the two top
competitive bids being from Aetna and BCBS. Aetna submitted a competitive bid of +7
percent increase and BCBS bid a zero percent increase. The recommendation was to
remain with BCBS for the same plans and rates as last year. With this zero percent rate
change, there would be no increase or decrease to the current premiums, and therefore,
no budgetary impact for FY18.
BCBS did also bid an HSA alternative this year, however, the HSA plan quoted would
only save the City $4,809 per year. This was not a significant enough cost savings to
warrant implementing the plan this year.
Dental Insurance: The City also solicited bids from dental providers. The current dental
carrier is BCBS Dental and the current dental policy with BCBS is substantially in line
with normative data. The current dental plan has a $50 individual deductible and a
$150 family deductible with $1,000 orthodontia lifetime maximum and $1,500 annual
maximum. The plan covers:
preventative services at 100%
basic services at 80%
major and orthodontia services at 50%
This year, IPS Advisors recommended the City to consider increasing the orthodontia
lifetime maximum to $1,500 to align with other benchmark cities’ plans. The dental
policy with BCBS was up for renewal October 1, 2017 and the City received a bid from
BCBS Dental with a +35 percent increase from our current premiums due to a large
amount of claims being incurred since the October 1 plan year began. This would result
in an additional $41,747 in dental premiums for FY2018. Other quotes were received
from Aetna, CIGNA, UHC, MetLife, United Concordia, The Standard, Renaissance,
TruAssure, and Lincoln Financial. Both Aetna and Cigna submitted competitive bids with
Aetna bidding a 10.23 percent decrease and Cigna bidding a percent
increase/decrease. Aetna’s bid at -10.23 percent would save the City $12,135; however,
it was concerning that they were only bidding a one-year rate. There is a potential that
if claims ran high another year, next year’s rate would come in high similar to what
BCBS bid this year due to a large amount of claims. In addition, when IPS ran a
City of Colleyville Page 3
City Council Agenda Briefing 4f
network and disruption report, it was discovered that employees would see more
disruption in switching dentists with the Aetna plan than with the Cigna dental plan.
CIGNA was able to match current benefits in place today, as well as add a 5 percent rate
cap for year two. This would provide protection for the City if claims continued to run
high into the next plan year. As mentioned previously, CIGNA’s network and disruption
files came in most favorable to employees, meaning that employees should see little to
no disruption with the in-network dental providers they are currently utilizing. Based
upon the zero percent increase, the limited disruption to employees, and the year two
rate cap, staff and IPS recommended to contract with CIGNA for dental insurance.
There would be no increase or decrease to the current premiums, and therefore, no
budgetary impact for FY2018.
Other Insurance Plans Not Bid for FY18
Since the medical and dental plans listed above were not in a rate guarantee for more
than one year, the City solicited bids for these products. Other City benefits were in a
rate guarantee so they were not bid for the upcoming year. These are listed below.
Vision: The vision plan covers annual eye exams at $10, and employees pay a $25
materials copay. Employees receive a $130 frame allowance and a $160 contact lens
allowance. The Vision Plan with Superior Vision is currently in a rate guarantee until
October 1, 2020. This means that the rates are locked in until this date. No changes
are recommended at this time as the current plan of benefits are in line with like entities.
Because IPS Advisors is not collecting commissions effective with the new plan year,
rates will decrease by -10 percent, or $1,201 for FY2018.
Basic Life and AD&D: The current life and AD&D options through Dearborn National are
in a rate guarantee until October 1, 2019. The plan offers employer paid Basic Life
Insurance with a $15,000 maximum benefit. IPS Advisors is recommending to adjust
this benefit to 1 x Base Annual Earnings to $50,000 for the October 1, 2017 renewal.
These changes would align these benefits more with other cities in the area.
Supplemental Life and AD&D: In addition to the Basic Life policy, employees may
purchase Supplemental Life Insurance separately up to an employee maximum of
$500,000. This benefit is competitive with other benchmark agencies and no changes
are recommended to Supplemental Life Insurance at this time.
Long Term Disability: The current long term disability option through Dearborn National
is in a rate guarantee until October 1, 2019. Long Term Disability premiums are paid
100 percent by the City in case an employee becomes too sick or injured to work. In
the event an employee goes on long term disability, this policy pays 60 percent of an
employee’s salary to a maximum of $5,000 per month until they reach Social Security
Normal Retirement Age. IPS Advisors recommended adjusting the maximum to $7,500
to be more in line with other benchmark agencies.
With the change in the Basic Life and AD&D policy and the change to the Long Term
Disability policy, the City will see a +2 percent increase to rates, or $732 for FY18.
City of Colleyville Page 4
City Council Agenda Briefing 4f
Employee Assistance Program (EAP): The City currently provides an EAP to employees
and their families for counseling, guidance, training and resources. This program assists
employees with substance/alcohol abuse, family issues, financial or emotional
problems. No changes are recommended to this benefits at this time. Overall, the City
has seen over $18,000 in estimated cost savings for 2016. Furthermore, Colleyville’s
EAP utilization (6 percent) is above national average of 3 percent this plan year. This
plan renews on an annual basis unless cancelled by the City. Alliance Workforce
Partners has asked to have a renewal contract signed this year to reflect the reduction
in premiums, so this the only contract on the agenda for renewal this year.
Flexible Spending Account: The City provides Flexible Spending Accounts to employees
who use pre‐tax dollars to pay for out‐of‐pocket healthcare and dependent care
expenses. This benefit is provided through Discovery Benefits and no changes are
recommended at this time.
Pricing Transparency/ Concierge Services: In FY2017, the City began offering a new
benefit for professional health services. The vendor, Compass Professional Services,
provides concierge-type services to employees in helping them navigate the
complexities of the healthcare system by providing better information and smarter
alternatives that can save time, money and frustration. These type of programs allow
employees to call a toll-free number to speak to someone who can walk them through
different cost options for prescriptions, medical procedures (such as pricing MRIs or CT
scans), and questions about medical bills. When employees are empowered with
information, they are better able to make healthcare decisions and save themselves and
the plan money. Compass is offered to employees free of charge to assist members in
finding high quality, low cost in‐network providers and has a dedicated team to assist
employees with healthcare needs. The City has seen 27 percent utilization since the
plan started in October 1, 2016, which is above norms. Overall since October 1, 2016,
Compass has saved the employees and the plans over $80,070. This plan renews on an
annual basis unless cancelled by the City.
Cost Impact for City-Paid Benefits
The following table summarizes the financial impact to the City to implement the
changes recommended. The total budgetary impact to the City of Colleyville would be
$479 in FY2018.
Plan Cost Diff Recommendations
Medical $0 Renew with BCBS with the same plan designs
and rates currently in place.
Dental $0 Change from BCBS Dental to Cigna Dental.
Basic Life and AD&D $5,070 Adjust this benefit to 1 x Base Annual Earnings
to $50,000 to be more in line with other cities.
Long Term Disability -$4,339 Adjust the maximum to $7,500 to be more in
line with other cities.
City of Colleyville Page 5
City Council Agenda Briefing 4f
Employee Assistance
Program
-$252 Renew with AWP with a -3%, or $252
decrease.
Flexible Spending
Account
$0 No changes to current plan or rates.
Pricing Transparency/
Concierge Services
$0 No changes to current plan or rates.
TOTAL ANNUAL $479
Cost Impact for Employee-Paid Benefits
The table below reflects how the changes will affect employees. The total savings to
employees would be $1,201 in FY18 in vision premiums.
Plan Cost Diff Recommendations
Medical $0 Renew with BCBS with the same plan designs
and rates currently in place.
Dental $0 Change from BCBS Dental to Cigna Dental.
Vision -$1,201 Renew with Superior Vision with rates
decreasing by -10%, or $1,201.
Supplemental Life and
AD&D
$0 No changes to current plan or rates.
TOTAL ANNUAL -$1,201
Summary
The City Council provided direction for staff to move forward with a resolution to
authorize the city manager to execute contracts for medical insurance with BlueCross
BlueShield of Texas (BCBS) and dental insurance with CIGNA dental. Alliance Workforce
Partners has asked to have a renewal contract signed this year to reflect the reduction
in premiums, so this the only contract on the agenda for renewal this year. Other City
benefits were in a rate guarantee so they do not require renewal for the upcoming year.
Financial Impact
Impact to FY2018 budget is $479.
Recommendation
Approve
Attachments
1.Attachment A - BCBS Conflict of Interest Forms
2.Attachment B - CIGNA Conflict of Interest Forms
3.Attachment C - AWP Conflict of Interest Forms
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 5a Agenda Date 07/11/2017 Number Ordinance O-17-2014
Type Public Hearing Agenda Items
Department Community Development
Title
Consideration of a zoning change from the AG-Agricultural zoning district to the R40-
Single Family Residential zoning district on Tract 5A01, Abstract 294, in the Robert
Chowning Survey, located at 6260 Pool Road, Case ZC17-007
Strategic Plan
There is no Strategic Plan connection for this item.
Explanation
First Reading and Public Hearing
Sharon Chan, the applicant, has submitted a request to rezone approximately 1.30
acres, located at 6260 Pool Road, from the AG-Agricultural district to the R-40 Single
Family Residential district. The applicant is seeking a zoning change in order to create
one single family residential lot for future residential development.
Existing Conditions/Background: The subject property is currently unplatted. The
applicant has indicated the intent to construct a new single family home on the subject
property. A minor plat will be required to be approved prior, to issuance of a building
permit.
Proposed Zoning Change:
Request – The applicant is requesting a zoning change from the AG-Agricultural district
to the R-40 Single Family Residential district to create one single family residential lot.
Ordinance – Per Section 3.24 G, Schedule of District Regulations in the Land
Development Code, the R-40 zoning regulations require the following standards:
Minimum Lot Area: 40,000 square feet
Minimum Lot Width: 150 feet
Minimum Lot Depth: 150 feet
Minimum Front Yard Setback: 40 feet
Minimum Side Yard Setbacks: 15 feet
Minimum Rear Yard Setback: 25 feet
Maximum Lot Coverage: 20 percent
The applicant has provided a zoning exhibit which is conceptual in nature and not up
for consideration as part of the zoning request. However, the conceptual exhibit
City Council Agenda Briefing 5a
City of Colleyville Page 2
proposes one lot of 56,802 square feet, or 1.30 acres. This conceptual plan appears to
meet the R-40 zoning district’s minimum lot area of 40,000 square feet and other
standards as listed above. Chapter 3 (Land Use) of the Land Development Code
identifies the purpose and intent of the R-20 zoning district as primarily oriented
toward low-density residential purposes and open space uses. Additionally, it states
the principal uses shall be moderately low-density detached single family homes.
Analysis – Although the zoning designations for the majority of the adjacent properties
are AG Agricultural and R-20 Single Family Residential, the subject property is clearly
aligned with the R-40 district. The proposed conceptual zoning exhibit meets the
minimum standards for the R-40 district and is consistent with the development
patterns in the immediate area. Additionally, the zoning request will create a large
estate lot along Pool Road which is aligned with the Comprehensive Plan and the larger
vision for this portion of Colleyville.
Surrounding Development: The properties to the north and west are zoned AG
Agricultural district and developed with one single family home. The properties to the
south are zoned R-20 Single Family Residential district and AG Agricultural district and
developed with single family homes. The properties to the east are located within the
City of Grapevine and developed with single family homes.
Comprehensive Plan: The City’s comprehensive plan, Destination Colleyville,
identifies the subject property for single family residential uses. The proposed
rezoning request does not seek to change the use on the subject property from single
family residential uses. The comprehensive plan’s Residential Density Policy states that
the maximum density of each residential project shall be 1.8 dwelling units per net
acre. The proposed density is 0.76 dwelling units per net acre. The proposed rezoning
request complies with the density policy stated in the Comprehensive Plan.
Fees: Park Land Dedication fees are not required for the subject property.
Tree Preservation: Any future subdivision of the subject property must comply with
Chapter 5 (Tree Preservation) of the Land Development Code. Where any tree is slated
for removal, no site grading, dirt disturbance or new construction may occur on the
property until a Tree Removal Permit has been issued that is associated with an
approved Tree Preservation Plan.
In addition to the requirements for submittal of a Tree Removal Permit and Tree
Preservation Plan, future development on the site must maintain the minimum existing
protected tree canopy coverage as required in Chapter 5.
Public Notification: Staff mailed notices to all property owners within 200 feet as well
as any Homeowners Associations within 500 feet of the subject property on Friday,
May 26, 2017 regarding this request. Grapevine-Colleyville ISD, where the subject
property is located, was notified per State law. Notice was published in the Fort Worth
City Council Agenda Briefing 5a
City of Colleyville Page 3
Star-Telegram on Saturday, May 27, 2017 as required by State law and the Land
Development Code. To date, staff has received one letter of support for this item.
Planning and Zoning Commission Recommendation: The Planning and Zoning
Commission recommended approval of this request at the June 12, 2017 meeting by a
vote of 5-0.
Staff Recommendation: The proposed zoning change is generally consistent with the
City’s comprehensive plan. Although the requested R-40 district is not the same as the
surrounding AG-Agricultural and R-20 district designations, the R-40 district is the
most compatible zoning district for this property. The applicant will be required to
submit a minor plat which meets the requirements of the R-40 district prior to issuance
of a building permit. Staff recommends approval of the proposed rezoning request.
Financial Impact
There is no financial impact to the City.
Recommendation
Approve
Attachments
1.Aerial Map
2.Zoning Map
3.Future Land Use Map
4.Zoning Exhibit
5.Statement of Planning Objectives
6.Notification Map
7.Notification List
8.Property Owner Notification
9.Legal Notice
10.Letter of Support
11.Ordinance O-17-2014
PO
O
L
HIGHLAND MEADOWS
BARBERRY
ROLLING HILLS
ZC17-007
6260 POOL ROAD
Subject Property
I 1 inch = 125 feet
Vicinity Map
^
DISCLAIMER: This map and information contained in it were developed exclusively for use by the City of Colleyville. Any use or reliance on this map by anyone
else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist.
AERIAL MAP
PO
O
L
HIGHLAND MEADOWS
BARBERRY
ROLLING HILLS
AG
R-20 R-20R-20
R-20
6300
6230
6210
6260
6250
2508
2509
2506
2505
2508
2513
2507
2505
ZC17-007
6260 POOL ROAD
Subject Property
AG Agricultural
R-20 Single Family Residential (20,000 sq. ft. min)
Properties outside the City Limit
City LimitI1 inch = 125 feet
Vicinity Map
^
DISCLAIMER: This map and information contained in it were developed exclusively for use by the City of Colleyville. Any use or reliance on this map by anyone
else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist.
ZONING MAP
PO
O
L
HIGHLAND MEADOWS
BARBERRY
ROLLING HILLS
6300
6230
6210
6260
6250
2508
2509
2506
2505
2508
2513
2507
2505
ZC17-007
6260 POOL ROAD
Subject Property
Residential
Parks/Open Space
Properties outside the City Limit
City LimitI1 inch = 125 feet
Vicinity Map
^
DISCLAIMER: This map and information contained in it were developed exclusively for use by the City of Colleyville. Any use or reliance on this map by anyone
else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist.
FUTURE LAND USE MAP
Applicant/Owner: Sharon Chan
6300 Pool Rd
Colleyville, TX 76034
ZONING EXHIBIT FOR ZONING CHANGE FROM AGRICULTURAL TO RESIDENTIAL
Statement of Planning Objectives
PO
O
L
HIGHLAND MEADOWS
BARBERRY
ROLLING HILLS
6300
6230
2513
6210
6260
62502505
2508
2508
2505
2507
2504 2506
2504
2509
2621
2501
2605 2609 2613 26172601
2503
2509
6315
6401
6405
260525072509260326012505
6409
2502
2500
6107
ZC17-007
6260 POOL ROAD
Subject Property
200ft Buffer
Properties within 200ftI1 inch = 167 feet
Vicinity Map
^
DISCLAIMER: This map and information contained in it were developed exclusively for use by the City of Colleyville. Any use or reliance on this map by anyone
else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist.
NOTIFICATION MAP
2ZQHU1DPH 2ZQHU$GGUHVV 2ZQHU&LW\ 2ZQHU=LS 6LWXV$GGUHVV
SLACK,STEPHENG 3550BARBERRYRD GRAPEVINE,TX 76051 3550BARBERRYRD
SLKBUILDERSLLC 9286RANCHRD#1623 BLANCO,TX 78606 6230POOLRD
ROUNTREE,KAY 3526ROLLINGHILLSLN GRAPEVINE,TX 76051 3532ROLLINGHILLSLN
JACOBI,JAMESA 6250POOLRD COLLEYVILLE,TX 76034 6250POOLRD
CHAN,ALFONSOG 4819LAKESIDEDR COLLEYVILLE,TX 76034 6300POOLRD
CHAN,ALFONSOG 4819LAKESIDEDR COLLEYVILLE,TX 76034 6300POOLRD
OLTMANN,JONATHAN 4343KENWOODDR GRAPEVINE,TX 76051 3551BARBERRYRD
CHAN,ALFONSO 4819LAKESIDEDR COLLEYVILLE,TX 76034 6260POOLRD
HERITAGECOLONYADDITION P.O.BOX1122 COLLEYVILLE,TX 76034 COURTESYNOTICE
HIGHLANDMEADOWSADDITION 2101HIGHGATEDRIVE COLLEYVILLE,TX 76034 COURTESYNOTICE
CHAN,SHARON 6300POOLROAD COLLEYVILLE,TX 76034 APPLICANT
GRAPEVINEͲCOLLEYVILLEISD 3051IRAWOODSAVEEGRAPEVINE,TX 76051 STATELAWREQUIRED
Public hearing notices were mailed
Friday, May 26, 2017 by Araceli Botello
Notification List
NOTICE OF PUBLIC HEARING
Zoning Case Number: ZC17-007
Applicant: Sharon Chan
Owner: Sharon Chan
Location: 6260 Pool Road
Property Description: Tract 5A01, Abstract 294, in the Robert Chowning Survey
Present Zoning: AG-Agricultural District
Request: Consideration of a zoning change from the AG-Agricultural district to the R-40
Single Family Residential district
The City of Colleyville has scheduled public hearings concerning the above referenced request on the following
dates and location:
Planning and Zoning Commission Meeting: Monday, June 12, 2017 at 7:00 p.m.
City Council Meeting: Tuesday, July 11, 2017 & Tuesday, July 18, 2017 at 7:30 p.m.
3rd floor of City Hall, 100 Main Street, Colleyville, Texas
This notice has been sent to all owners of real property within 200 feet of the request as such ownership appears
on the last approved tax roll and all homeowners associations within 200 feet.Approvalby the Planning and Zoning
Commission serves as a recommendation to the City Council and is not a final action on the request. Denial of the
proposal by the Commission is final, unless the applicant submits a written notice of appeal within 10 days from the
date of action by the Commission. If appealed, the request will be placed on the next available City Council agenda
as listed above. Rezoning requests, zoning amendments and conditions recommended by the Commission for
approval by the City Council may be more restrictive than those described in this notice.
All interested persons are encouraged to attend the public hearing and express their opinions on the zoning change
request. If you are unable to attend, but wish to have your opinions made a part of the public record, please submit
written comments prior to the public hearing, to the address below:
Community Development Department
City of Colleyville
100 Main Street
Colleyville, TX 76034
If the property owners of 20% or more of the land within the 200 foot notification area file a written protest prior to
the public hearing, State law provides that the approval of the zoning change request shall require the approval of a
super majority vote by City Council.
The application is on file for public examination in the Community Development Department at 100 Main Street,
Colleyville, Texas. For additional information, please contact the Community Development Department at
817.503.1052. Please reference the zoning case number when requesting information.
Ben Bryner
Community Development Director
bbryner@colleyville.com
Property Owner Notification
May 26, 2017
SENT VIA EMAIL on Friday, May 26, 2017
Christine Lopez
L e g a l N o t i c e s
Fort Worth Star-Telegram
400 W. Seventh Street
Fort Worth, TX 76102
Dear Christine:
Please publish and furnish an affidavit (N.E. Section):
Saturday, May 27, 2017
The City of Colleyville Planning and Zoning Commission gives notice of a Public Hearing on Monday,
6/12/17 at 7:00 p.m. at City Hall, 100 Main Street, Colleyville, Texas:
Case ZC17-007 - Consideration of a zoning change from the AG- Agricultural zoning district to the
R40- Single Family Residential zoning district on Tract 5A01, Abstract 294, in the Robert Chowning
Survey, located at 6260 Pool Road
Case ZC16-007 - Consideration of a Special Use Permit for a Convenience Store with Gasoline Sales
on Lot 1R, Block 1, of the Gardens Addition, located at 7015 Colleyville Boulevard
Case ZC17-010 - Consideration of a Special Use Permit for Alcoholic Beverage Sales – (Beer and
Wine Only) – Off-Premises Consumption, on Lot 1R, Block 1, of the Gardens Addition, located at
7015 Colleyville Boulevard
The City Council will hold a Public Hearing on the above items on 7/11/17 and 7/18/17 at 7:30 p.m. at
City Hall, 100 Main Street, Colleyville, Texas.
All interested citizens will be given the opportunity to speak and be heard.
CITY OF COLLEYVILLE
Araceli Botello
Planning Technician
Legal Notice
Letter of Support
ORDINANCE O-17-2014
AMENDING THE ZONING ORDINANCE AND THE OFFICIAL ZONING
MAP OF THE CITY OF COLLEYVILLE, TEXAS, BY CHANGING THE
ZONING ON 1.30 ACRES, TRACT 5A01, ABSTRACT 294, IN THE
ROBERT CHOWNING SURVEY, LOCATED AT 6260 POOL ROAD, FROM
THE AG-AGRICULTURAL DISTRICT TO THE R-40 SINGLE FAMILY
RESIDENTIAL DISTRICT; PROVIDING A PENALTY OF FINE NOT TO
EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); AND
PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Colleyville has received an application for rezoning
under Case ZC17-007; and
WHEREAS, the City of Colleyville deems it necessary, for the purpose of
promoting the health, safety, morals, or general welfare of the
City to enact a new zoning ordinance; and
WHEREAS, the City Council has appointed a Planning and Zoning
Commission to recommend the boundaries of the various
original zoning districts and appropriate regulations be
enforced therein and to recommend a new zoning ordinance;
and
WHEREAS, the Planning and Zoning Commission has divided the City into
districts and has prepared regulations pertaining to such
districts in accordance with a comprehensive plan designed to
lessen congestion in the streets; and to secure safety from fire,
panic, and other dangers; to promote health, general welfare;
to provide adequate light and air; to prevent the overcrowding
of land; to avoid undue concentration of population; to
facilitate the adequate provision of transportation, water,
sewerage, schools, parks, and other public requirements; and
WHEREAS, the Planning and Zoning Commission, has given reasonable
consideration to, among other things, the character of the
districts and their peculiar suitability for particular uses, with a
view to conserving the value of buildings and encouraging the
most appropriate use of land throughout the City; and
WHEREAS, the Planning and Zoning Commission of the City of Colleyville
and the City of Colleyville City Council, in compliance with the
Charter of the City of Colleyville, and State Law with reference
to changes to zoning classifications under the Zoning Ordinance
Ordinance O-17-2014
Page 2 of 3
Regulations and Zoning Map, having given the requisite notices
by publication and otherwise, and after holding due hearings
and affording a full and fair hearing to all the property owners
generally, and to the persons interested and situated in the
affected area and in the vicinity thereof, the governing body of
the City of Colleyville is of the opinion that said change in
zoning should be made.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1.THAT all the foregoing premises and findings are found to be true
and correct and are incorporated into the body of this ordinance
as if copied in their entirety.
Sec. 2.THAT the Comprehensive Zoning Ordinance of the City of
Colleyville, Texas, be, and the same is hereby amended by
changing the zoning on 1.30 acres, Tract 5A01, Abstract 294, in
the Robert Chowning Survey, located at 6260 Pool Road, from the
AG-Agricultural district to the R-40 Single Family Residential
district, as depicted in the attached Exhibit “A” and Exhibit “B”.
Sec. 3.THAT the above described tract of land shall be used only in the
manner and for the purposes provided by the Comprehensive
Zoning Ordinance of the City of Colleyville as heretofore
amended, and as amended herein.
Sec. 4.THAT any person, firm or corporation violating any of the
provisions or terms of this ordinance shall be subject to the same
penalty as provided for in the Comprehensive Zoning Ordinance of
the City of Colleyville, and upon conviction shall be punishable by
a fine not to exceed the sum of Two Thousand Dollars
($2,000.00) for each offense.
Sec. 5.THAT if any section, paragraph, subdivision, clause, phrase or
provision of this ordinance shall be judged invalid or
unconstitutional, the same shall not affect the validity of this
ordinance as a whole or any portion thereof other than that
portion so decided to be invalid or unconstitutional.
Sec. 6.THAT in addition to and accumulative of all other penalties, the
City shall have the right to seek injunctive relief for any and all
violations of this ordinance.
Ordinance O-17-2014
Page 3 of 3
Sec. 7.THAT it has been found that there has been a change in
conditions in the above described property, it is now necessary
that it be given the above zoning classification in order to permit
its proper development and in order to protect the public interest,
comfort and general welfare, and requires that this ordinance
shall take effect immediately from and after its passage.
AND IT IS SO ORDERED.
The first reading and public hearing being conducted on the 11th day of July
2017.
The second reading and public hearing being conducted on the 18th day of
July 2017.
PASSED AND APPROVED BY A VOTE OF ___ AYES, ___ NAYS, AND ___
ABSTENTIONS ON THIS THE 18TH DAY OF JULY 2017.
Mayor Richard Newton Mayor Pro Tem Bobby Lindamood ____
Place 1, Tammy Nakamura Place 5, Nancy Coplen ____
Place 3, Kelly Wheat Place 6, Mike Taylor ____
Place 4, George Dobson
ATTEST:CITY OF COLLEYVILLE
Amy Shelley, TRMC Richard Newton
City Secretary Mayor
APPROVED AS TO FORM AND LEGALITY:
Whitt L. Wyatt
City Attorney
Exhibit “A”- Zoning Map
R40
Exhibit “B”- Metes & Bounds Description
Legal Description
Metes and bounds for 6260 Pool Rd, Colleyville, TX 76034
Being a tract of land out of the R. Chowning Survey, abstract no. 294, Tarrant Country,
Texas, and being the same tract of land as described in deed recorded in county clerks No.
D210265590, deed records, Tarrant county, Texas, and being described as follows:
Beginning at a PK nail set in the west R.O.W. line of Pool Road for the northeast corner of
tract being described, said point being the southeast corner of Lot 1, Block 1, Mockingbird
Hill Addition, an addition to the city of Colleyville, Tarrant county, Texas, according to plat
recorded in Cabinet A, Slide 8271, plat records, Tarrant county, Texas, said point being
located in a curve to the right with a radius of 2040.00 Feet;
Thence southeasterly along said R.O.W. and curve to the right of 180.10 feet to a capped
iron pin (MOAK) found for the southeast corner of tract being described, whose chord bears
180.04 feet south 01 degrees 47 minutes 28 seconds east;
Thence south 89 degrees 59 minutes 10 seconds west 7.79 feet to a ½” iron pin found for
the northeast corner of Lot 2, said Block 1, Mockingbird Hill Addition in all 315.98 feet to a
capped iron pin (MOAK) found for the southwest corner of tract being described, said point
being the most southerly southeast corner of said Lot 1, Block 1, Mockingbird Hill Addition.
Thence north 00 degrees 22 minutes 00 seconds east 180.03 feet along the east line of said
Lot 1, Block 1, Mockingbird Hill Addition to a 5/8” iron pin found for corner of said Lot 1,
Block 1, Mockingbird Hill Addition and for the northwest corner of tract being described:
Thence east 309.17 feet along the south line of said Lot 1, Block 1, Mockingbird Hill Addition
to the point of beginning and containing 1.286 acres of land, More or Less.
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 5b Agenda Date 07/11/2017 Number Ordinance O-17-2015
Type Ordinance
Department Community Development
Title
Consideration for approval of amendments to the Land Development Code regarding a
proposed requirement that newly installed utilities be underground; specifically
Chapter 9 – Subdivision Design & Public Facilities, Section 9.17 Street Design Criteria,
proposed Section 9.18 Easements, proposed Section 9.19 Private Utilities, and Chapter
14 – Engineering Design Standards, Section 14-175 Miscellaneous, Case GC17-015
Strategic Plan
4.3 Adopt best-practice planning and development processes
Explanation
First Reading and Public Hearing
Staff proposes amendments to Chapter 9 – Subdivision Design & Public Facilities and
Chapter 14 – Engineering Design Standards of the Land Development Code (LDC) to
require future developments to install utility lines underground. Specifically, Section
9.17 Street Design Criteria, proposed Section 9.18 Easements, proposed Section 9.19
Private Utilities, and Section 14-175 Miscellaneous are the sections to be added and
amended.
Currently, utility lines are only required to be installed underground in newly developed
subdivisions. The ordinance permits utility lines along the perimeter of a development
to remain above ground. This allows for a continuation of utilities above ground on
major (perimeter) streets even when newly installed. City Council requested that staff
present amendments to the LDC in an effort to require newly installed utilities to be
underground.
Background. The City Council has expressed a strong desire to bury the overhead
utility lines along Colleyville Boulevard. At the January 17, 2017 City Council
worksession, the City Council discussed the possible prohibition of the installation of
new overhead utility lines along Colleyville Boulevard by requiring that future
developments install utility lines underground. Currently the Land Development Code
(LDC) requires underground installation inside a new subdivision but has little
regulation along the perimeter of a development. Typical utilities that utilize overhead
lines include electricity, telephone, and cable television. The discussion included
assuring that the regulation be applicable Citywide.
At the April 18, 2017 City Council worksession, the City Council reviewed the proposed
City of Colleyville Page 2
City Council Agenda Briefing 5b
amendments to the LDC that would provide a new policy and require that all newly
installed utility lines be located underground. The City Council directed staff to proceed
with the amendment process.
Purpose. The purpose of this item is to review the proposed amendments to the LDC
that would prohibit the installation of new overhead utility lines along Colleyville
Boulevard and elsewhere in the City by requiring that future developments install
utility lines underground.
Benchmark Analysis. Per the table below, it is common for cities to have ordinances
restricting the installation of new overhead utility lines. The primary reason for such
ordinances is to increase the aesthetics within a community and also to require new
development to bear all, or a portion of, the cost.
For the City of Colleyville, a requirement for all new development Citywide (not just for
new development along Colleyville Boulevard) would be consistent with many of the
immediately adjacent communities, as well as others within the region.
Factor to Consider. New development vs. redevelopment – Communities with a
prohibition of overhead utilities typically only require underground utilities with new
development. This is because the infrastructure does not exist, therefore can be
City of Colleyville Page 3
City Council Agenda Briefing 5b
accommodated easier. Redevelopment will have existing overhead utility lines to
contend with that can make the project difficult to initiate if the lines must be buried.
Proposed Amendments. Based on the City Council's direction, staff reviewed the
policy as well as a review of the procedures of six cities that surround Colleyville. A full
benchmark analysis is provided as attachment “A”.
The Planning and Zoning Commission discussed this item at their May 8, 2017
meeting. The Commission determined that several amendments and additions be made
in order to clarify the intent of the City for the installation of new utilities. The item was
tabled to the June 12, 2017 meeting to go over the revised set of regulations.
Staff proposes the following amendments to Chapter 9 – Subdivision Design & Public
Facilities and Chapter 14 – Engineering Design Standards in the Land Development
Code, which are also attached as mark-ups in attachment “B” and “C”.
Section 14-175 Miscellaneous:
B. Underground Utilities – All newly installed distribution lines, cables, etc. or
other conduits for utilities other than those listed above shall be installed below
ground within the subdivision and in accordance with the regulations found in
Section 9.19 Private Utilities.
Section 9.19 Private Utilities: (new section)
A. Newly Installed Utilities Required to be Underground (O-17-2015)
1. All newly installed gas, electric, telephone utilities, street lighting, cable
television, and fiber lines shall be underground. (amended from previous)
2. All electric, telephone, cable, and fiber utilities shall be placed in the rear
easement. Mechanical equipment, transformers, and other visible
installations will not be permitted in the front yards of any lots. (new)
3. All support equipment (transformers, amplifiers, switching devices, etc.)
necessary for underground installations shall be pad mounted or placed
underground. Nothing in this section shall restrict or prohibit the placement,
erection, or construction of street lighting poles or standards above ground,
provided all lines and wires used to provide such lighting are placed
underground. (amended – added street lighting regulation)
4. All above ground equipment shall be screened from public view, in such
a manner that the ground equipment cannot be seen from a public right-of-
way. Said screening shall be completed at the time of installation by the
utility company and/or developer. (new)
City of Colleyville Page 4
City Council Agenda Briefing 5b
5. Where existing overhead service or lateral/distribution utility lines are
located within the land proposed for development, and the lines must be
relocated to accommodate the development, the developer is responsible
for relocation and placement of the lines underground.
6. All new service lines shall be placed underground.
7. Overhead services will not be permitted to cross public rights-of-way. All
such crossings of a right-of-way will be required to be completed by
methods as approved by the City. (amended)
8. Temporary construction service may be provided by overhead electric
lines and facilities without obtaining a variance or exception, provided that
when the underground utility service to any portion of a subdivision is
completed, prior to issuance of a certificate of occupancy, or at time of a
final inspection, such overhead electric lines and facilities are promptly
removed. (new)
Other changes to Chapter 9 include minor changes related to grammar, reference
amendments, and structure.
Planning and Zoning Commission Recommendation: The Planning and Zoning
Commission recommended approval of the amendments as presented at the June 12,
2017 meeting by a vote of 5-0.
Staff Recommendation: Staff recommends approval of the amendments. The
proposed amendments would require that new utilities be installed underground and
are consistent with surrounding communities. The standard is for newly installed lines
only to be under this obligation.
Financial Impact
There is no financial impact to the City.
Recommendation
Approve
Attachments
1.Attachment A: Benchmark Analysis
2.Attachment B: Ch. 9 Subdivision Design & Public Facilities Amendments
3.Attachment C: Ch. 14 Engineering Design Standards Amendments - Excerpt
4.Legal Notice
5.Ordinance O-17-2015
Benchmark Analysis
1 of 8
COLLEYVILLE
Section 14-175 Miscellaneous
B.Underground Utilities – All distribution lines, cables, etc. for utilities other than those listed above
shall be installed below ground within the subdivision. Transmission lines or major cables to provide
utilities such as electric, telephone, and cable television to the area as a whole may be located above
ground on the perimeter of the subdivision being served. The installation of these utilities shall
conform to commonly accepted construction standards and be subject to review by the Director of
Public Works.
SOUTHLAKE
Section 8.05. Newly Installed Utilities Required to be Underground (As amended by Ord. No. 483-O)
A. Generally: In addition to all other requirements set forth in other applicable ordinances and
regulations of the City, all subdivisions and plats submitted pursuant to this ordinance shall:
1. Require and provide that all newly installed electric utility lines and wires that will be operated at
nominal voltages, all telephone utility lines and wires, all cable television and other
communication or utility lines and wires, and all terminals shall be installed, placed and
constructed underground; and cable television, telephone, and electric transformer and primary
switching gear may be pad mounted or placed underground.
B. Charges: Nothing in this ordinance or any other ordinance of the City of Southlake shall prohibit or
restrict any electric, telephone or other utility or communications company from charging the owner,
developer or subdivider of or within a subdivision for the difference between the cost of constructing
overhead lines and wires and placing the same underground, or from charging the owner developer or
subdivider of or within a subdivision for extension of its lines and wires, in accordance with the
methods and procedures set forth in the respective utility's or communications company's approval
tariff. It shall be the responsibility and duty of any such owner, developer or subdivider of, or within
a subdivision, to pay all such charges to any such utility or communications company. No such utility
or communications company shall be required to begin construction unless and until the owner,
developer or subdivider of, or within a subdivision, has made arrangements satisfactory to the utility
or communications company for the payment of the charges specified in this Section.
C. Provision of Temporary Utility Service: Nothing in this ordinance shall in any way prohibit or restrict
any utility company from providing temporary utility service, provided that such temporary service
shall be limited to twelve (12) months, and shall be subject to a $2,000.00 fine for each day in excess
of that.
D. Street Lighting: Nothing in this ordinance shall restrict or prohibit the placement, erection, or
construction of street lighting poles or standards above ground, provided all lines and wires used to
provide such lighting are placed underground.
E. Placement of Equipment: All electric, telephone, and cable, utilities shall be placed in the rear
easement unless otherwise approved by City Council as a part of platting process. Mechanical
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equipment, transformers, and other visible installations will not be permitted in the front yards of any
lots. Occasional location in the front yard area may be permitted for unusual conditions if said
locations have been indicated on an approved preliminary plat. All such equipment that is installed
above ground will be low profile in nature and will not exceed thirty (30) inches in height. Placement
of such equipment shall be such that it is located as near the rear property line as possible. Switch gear
will be located such that it maintains low visibility but may be placed convenient to and accessible
from the street.
F. All above ground equipment shall be screened from public view, in such a manner that the ground
equipment cannot be seen from a public right-of-way. Said screening shall be completed at the time
of installation by the utility company and/or developer.
NORTH RICHLAND HILLS
Sec. 110-367. - Construction in public rights-of-way.
(a)Utilities to be in rights-of-way or easements; underground utilities, exceptions. All public utilities
shall be constructed within a public street right-of-way or an appropriate public utility easement. When
a proposed water or sewer line or a drainage facility will be placed adjacent to a public road maintained
by the Texas Department of transportation, a separate specific use easement document shall be
provided for each utility or drainage facility. Public utilities shall be placed underground in new
subdivisions absent a compelling demonstration that this requirement is unreasonable, or unfeasible.
(b)Underground utilities at rear of lot (October 13, 2003 to November 10, 2003). In residential
subdivisions with final plats approved on or after October 13, 2003, and on or before November 10,
2003, underground electric utilities may be allowed in an easement not greater than 10 feet wide along
the front or side property lines as long as above-ground electrical transformers and other electrical
appurtenances in such subdivisions do not exceed 36 inches in height, are placed on a concrete pad
not exceeding 18 square feet in area enclosed on three sides by living evergreen plant screening at
least 10 inches higher than the transformer, but not exceeding four and one-half feet in height, with
the open side away from the nearest street. The owner of the lot where the transformer is located shall
be responsible for the initial planting of the plant screening which shall be in place prior to final
inspection of the house on such lot. In the event the homeowner's association wishes to install the plant
screening, it may do so before any homes receive final inspection. The homeowner's association will
be responsible for the maintenance of the screening in either case. The foregoing requirements shall
be exclusive and the remaining subsections of this section shall not apply.
(c)Underground utilities at rear of lot (after November 10, 2003). In residential subdivisions platted after
November 10, 2003, all new residential subdivisions shall require electrical, telecommunications and
cable facilities, including new service drops, to be placed underground in an easement at the rear lot
line. Where rear lot utilities are located on corner lots, above ground appurtenances must be located a
maximum of five feet from the side building line.
(d)Transformers. All electrical transformers must be accessible by a seven (7) foot wide dedicated Oncor
utility easement that extends to the transformer. Physical access to the transformer will be provided
via a five-foot wide removable fence panel or gate located in the easement. Property owners will be
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responsible for providing security for the transformer and will make sure that the transformer is free
from obstruction. The city will make reasonable efforts through communication and code enforcement
to assure that residents provide unobstructed access including unlocked gates. The necessity for
removal of minimal fencing and/or landscaping within easements to permit the replacement of
facilities, appurtenances, and equipment is considered to be within the definition of reasonable access.
Transformers and other appurtenances shall not exceed 36 inches in height and transformers shall be
placed on a concrete pad not exceeding 18 square feet in area. Fire hydrants and traffic signal controllers
are exempted from the rear lot or tract line requirement.
In all cases, before construction of facilities commence, the easement shall be reduced to final grade, at
developer's sole cost and expense. Additionally, if such easement is located within a floodplain, the entire
surface of the easement shall be raised above the floodplain elevation, at developer's sole cost and expense,
before construction of the facilities commences. Sight visibility easements and horizontal clear triangles
are not appropriate locations for the placement of aboveground facilities, appurtenances, and equipment
as they would create safety concerns by blocking or impairing the visibility of vehicular traffic.
(e)Exceptions. Exceptions to the rear lot location may be granted by providing facts and circumstances
to the Planning and Zoning Commission at the preliminary plat stage to demonstrate rear lot utility
location is not technically or environmentally feasible. Since the impact of technical and
environmental factors may differ, exceptions for each utility will be considered separately and on a
stand alone basis.
(f)Requirements for nonrear lot locations. Service lines, aboveground appurtenances and equipment
locations for utility service approved by the Planning and Zoning Commission for other than the
required rear lot locations must follow the guidelines below:
(1) Underground utility service lines shall be located within a 10 foot wide easement, equally divided
and paralleling the side property line of two adjacent lots. Aboveground electrical transformers
and other utility appurtenances located within such easements shall be located five feet from the
front building setback line.
(2) Transformers will be hinged to provide for rear service access. Access to the rear must be free
from obstructions. Additionally, the use of surface "hand boxes" versus pedestals for electric
utilities is required.
(3) Screening of the above ground appurtenance by a live vegetative screen is recommended for the
street front and sides of the pad. Maintenance of the optional screening shall be the responsibility
of the owners of the adjacent lots where the appurtenance is located.
(4) In situations where the grade requires retaining walls, the transformer pad will be located on the
lower grade and the retaining walls will be "jogged" to accommodate the transformer pad and
provide adequate service access.
(5) Exceptions to any requirement must be resolved at the preliminary plat stage.
Nothing herein shall be construed as to require utility companies to "underground" existing or new electric
facilities, nor to prohibit the upgrading, reconstruction or reconductoring of existing overhead facilities in
the city's public rights-of-way.
(Ord. No. 1982, § 1(330), 3-24-1994; Ord. No. 2774, § 1, 3-11-2004)
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KELLER
Section 5.22 - Private Utility Services
A.Utility companies shall submit plans, showing the extent and location of construction, to the City and
receive a construction permit when constructing new overhead lines, underground lines, and upgrading
existing lines within the rights-of-way. Non-emergency utility work shall be coordinated with the
city’s capital improvement plan to reduce disruption due to construction to the community. Utility
companies are not required to obtain a permit in the event of an emergency in order to restore service.
B. From and after the effective date of this Code, all subdivision plats, site plans and construction plans
filed and submitted to the City for approval shall provide for utility services such as electrical, gas,
telephone, and cable TV utility (lateral and/or service distribution) lines and wires including, but not
limited to, street lighting, to be placed underground. Existing feeder and other major transmission lines
that could not practically be placed underground may remain overhead. However, a subdivider shall
endeavor, and whenever practical (as determined by the Development Review Committee), the City
may require that feeder lines are placed away from traffic arteries (Thoroughfare Types A6D, A4D,
C4U, C2U, and C3) and/or be placed underground. Overhead feeder lines shall not be placed along
both sides of the street rights-of-way. The developer shall be responsible for obtaining verification
from the utility companies for easement locations and widths prior to the final approval of construction
plans by the City. Any changes during construction shall be approved by the utility companies and the
City of Keller.
C. Where existing overhead service or lateral/distribution utilities lines are located within the land
proposed for development and the lines must be relocated to accommodate the development, the
developer is responsible for relocation and placement of the lines underground.
D. All new service lines shall be placed underground.
E.In special or unique circumstances or to avoid severe hardships that are not strictly financial, the City
may authorize exceptions from this requirement and permit the construction and maintenance of
overhead electric utility lateral or service lines and of overhead telephone or cable TV lines and may
approve any plat or site plan with such approved exceptions.
F. Where electrical service is to be placed underground, all other utilities, including circuits for street and
site lighting, except street lighting standards, shall also be placed underground.
G. All electrical and telephone support equipment (transformers, amplifiers, switching devices, etc.,)
necessary for underground installations shall be pad mounted and screened with live screening to block
its view from public streets. Installation and maintenance of screening for electrical pad transformers
and switching equipment shall be the responsibility and at the cost of the Developer/Owner. The
location and depth of the screening material must be coordinated with the utility companies to ensure
that safe and efficient access is maintained to the equipment. The location of all new equipment shall
be shown on all Site Plans and Construction Plans.
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H. Each of the utility companies shall be responsible for developing administrative policies and cost
reimbursement procedures for the installation and extension of their underground utilities. Each utility
company shall have the right to charge or recover costs associated with installing underground utilities
in accordance with the respective utility’s Tariff for Service and/or Line Extension Policy. No utility
company shall be required to begin construction of underground facilities unless and until the owner
or developer of the subdivision has made arrangements with the respective utility company for
payment in accordance with that respective utility’s Tariff for Service and/or Line Extension Policy
governing utility installations and their cost.
I. Temporary construction service may be provided by overhead electric lines and facilities without
obtaining a variance or exception, provided that when the underground utility service to any portion
of a subdivision is completed, such overhead electric lines and facilities are promptly removed.
J. All installations regulated by this section shall also conform to the standards for utility construction as
per Design Standards and Technical Construction Standards of this UDC.
FLOWER MOUND
Sec. 90-423. - Underground utilities.
All existing overhead utilities, save and except transmission facilities identified herein below, and all new
utility extensions shall be placed underground in conjunction with the development or redevelopment of
a property, subject to the following provisions:
(1) Each of the utility companies shall be responsible for developing administrative policies and cost
reimbursement procedures for the installation and extension of their underground utilities. Nothing in
this section shall prohibit or restrict any utility company from recovering the difference in cost of
overhead facilities and underground facilities in accordance with the provisions of such utility
company's approved tariff. No utility company shall be required to begin construction of underground
facilities unless and until the customer, owner, developer and/or party requesting such facilities has
made arrangements satisfactory to the specific utility company for the payment of such difference
between the cost of overhead utilities and underground facilities.
(2) All electrical, telephone, data transmission, and cable television support equipment (transformers,
amplifiers, switching devices, etc.) necessary for underground installation shall be pedestal- and/or
pad-mounted or placed underground, and the difference in cost of such facilities shall be paid to the
installing utility in accordance with provisions established in subsection (a)(1).
(3) In those cases where temporary overhead service is necessary (e.g., emergency repairs, construction
field offices, etc.) these installations shall not be in service for a period exceeding six months.
(4) Transmission facilities as indicated in exhibit ‘A’ are not required to be placed underground upon the
development or redevelopment of the properties containing such facilities.
(5) Exceptions to the standards contained in this section may be granted by the town council subsequent
to a public hearing scheduled upon request of the owner or developer.
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(Code 1989, ch. 12, § 4.11; Ord. No. 93-05, § 2, 12-5-2005)
GRAPEVINE
1.6 Utilities to be underground.
A. Definitions.
Utility. A company providing electrical, telephone, cable TV, and fiber optic services within the City
of Grapevine under a franchise agreement with the City of Grapevine.
Transmission lines. Those electrical lines operated at nominal voltages of 60,000 volts or higher.
Feeder lines. Those electrical lines that emanate from substations to distribute power throughout an
area.
Lateral lines. Those electrical lines that emanate from an electric feeder line and are used to distribute
power to smaller areas of electric consumers and service lines.
Service lines. Those electrical lines which through a transformer connect a lateral line to a customer's
service entrance.
B. Attached hereto as Exhibit "A", and made a part hereof for illustrative purposes only, is a diagram
depicting electrical distribution equipment. (Exhibit "A" is not included herein but is on file and
available for inspection in the office of the city clerk)
C. Subject to the requirements and conditions of this ordinance, new electric lateral lines and service lines
shall be placed underground, throughout new subdivisions for which final plats or site plans are
approved subsequent to the effective date of this ordinance, except when such lateral lines or service
lines are emplaced or installed in connection with a utility's replacement, supplementation, or upgrade
of an existing aerial utility system.
D. Electric transmission and feeder lines may, at the discretion of the responsible utility company, be
placed above ground.
E. In case of special or unique circumstances, or to avoid undue hardship, the city council of the city may
authorize variances or exceptions to the requirements of Item 1.6(C).
F. Where, in accordance with this ordinance, electric utility service lines are required to be placed
underground, telephone service, cable TV, fiber optic and street lighting shall also be placed
underground, except for light standards.
G. Where electric lateral lines and service lines are approved to be placed above ground, telephone
service, cable TV, fiber optic and street lighting may also be placed above ground if attached to
existing electric poles.
H. All electric, telephone, fiber optic, and cable TV support equipment (transformers, amplifiers,
switching devices, etc.) necessary for underground installations shall be pad mounted or placed
underground, and the difference in the cost of providing or installing such facilities, resulting from
their installation underground, shall be paid to the installing utility company in accordance with the
requirements of Item 1.6(I) hereinbelow.
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I. A utility company which provides underground utility service, to include, without limitation, installing
underground utility lines, shall be reimbursed for and recover the difference in cost, if any, between
the installation, operation, maintenance, and anticipated upgrade of such service, and the installation,
operation, maintenance, and anticipated upgrade of comparable or equivalent overhead service. The
amount to be recovered shall be based on the utility company's reasonable estimate of such difference
in cost, and shall be paid to the utility company, by the utility customer receiving such service, at such
time as the underground utility service is first provided. Utility companies shall be responsible for
developing administrative policies and cost reimbursement procedures to allow for the recovery of
such differences in cost. No utility company shall be required to begin construction of underground
facilities unless and until the owner or developer of the property has made arrangements satisfactory
to the specific utility company for the payment of such difference between the cost of overhead
facilities and underground facilities.
J. Temporary service during construction may be provided by overhead utility lines and facilities prior
to final release of the underground service. Following final release of the underground permanent
service, the temporary overhead service shall be removed within 45 days.
K. The electric utility company may plan and construct overhead electric feeder lines on perimeters of
subdivisions or property without obtaining a variance. Telephone, cable television, and fiber optic
lines may be constructed overhead where overhead electric utility lines are permitted.
L. Nothing contained herein shall be construed to require any existing overhead facilities to be placed
underground or to prohibit the upgrading, reconstruction or reconductoring of any existing overhead
facilities with overhead construction.
COPPELL
Sec. 13-12-1. - Utility services—General.
A. All services for utilities shall be made available to each lot in such a manner so as to eliminate the
necessity for disturbing the street and alley pavement, curb, gutter, sidewalks, and drainage structures
when connections are made.
B. All gas, electric, telephone utilities, street lighting, and cable television shall be underground except
where conditions do not warrant underground installations.
C. All support equipment (transformers, amplifiers, switching devices, etc.) necessary for underground
installations shall be pad mounted or placed underground.
D. The electric utility company shall be responsible for developing administrative policies and cost
reimbursement procedures for the installation and extension of underground electric service. These
policies shall permit the electric company to recover the cost differential between extending and
installing overhead and underground service.
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E. The developer shall furnish all easements and right-of-way necessary for construction of electric, gas,
street lighting, telephone and cable television service to the subdivision.
F. Overhead services will not be permitted to cross public rights-of-ways.
G. All borings will be required to be completed by methods as approved by the city.
(Ord. No. 2015-1421 , § 1(Exh. A), 9-22-15)
Colleyville, Texas, Land Development Code
Chapter 9 – Subdivision Design & Public Facilities Page 9 - 1
Chapter 9
Subdivision Design & Public Facilities
Rev. 02/18/2014
Section 9.1 Purpose of This Chapter
The purpose of this Chapter is to establish design guidelines necessary for proper layout of a subdivision and
to establish the public improvement requirements for the development of a subdivision, but more specifically
to:
1. ensure that public facilities and services are available to all subdivisions in the City; and
2. establish reasonable standards of design for public facilities.
Section 9.2 Authorization for Adoption of This Chapter
The regulations contained in this Chapter have been adopted under the following authority:
1. Chapter 212 – Municipal Regulation of Subdivisions and Property Development of the Texas Local
Government Code, which authorizes a municipality to adopt rules governing plats and subdivisions of
land within the municipality’s jurisdiction.
2. Chapter 51 – General Powers of Municipalities of the Texas Local Government Code, which authorizes
a municipality to adopt ordinances, rules, or police regulations that are for the good government, peace,
or the trade and commerce of the municipality.
3. The Home Rule Charter of the City of Colleyville, which authorizes the City Council to exercise all
powers granted to municipalities by the Constitution or the laws of the State of Texas.
Section 9.3 Variances and Appeals
Any person seeking approval of a development as required by this Land Development Code may request a
waiver from a requirement contained in this Chapter, or appeal a decision of an Administrative Official by
submitting a request using the procedures described in Chapter 1 – General Provisions of this Land
Development Code.
Section 9.4 Definitions
Definitions applicable to this Chapter may be found in Chapter 2 – Definitions of this Land Development Code.
Section 9.5 Subdivision Design Guidelines
Every subdivision plat shall be reviewed for conformance with the design guidelines contained in this Land
Development Code. The City recognizes that suitability characteristics vary from site to site and when
approving a subdivision plat the following guidelines shall be used for interpretation, application and
enforcement of the design guidelines contained in this Land Development Code:
1. It is the intention of these subdivision design guidelines to encourage new and creative ways to develop
subdivisions. Developers and city officials are encouraged to utilize new and innovative ways to
improve safety, economy, tax yield, maintenance cost, response time, drainage, vehicular access, and
pedestrian passage.
Colleyville, Texas, Land Development Code
Chapter 9 – Subdivision Design & Public Facilities Page 9 - 2
2. Whenever a developer can demonstrate an alternative method of meeting the requirements of this Land
Development Code, it shall be incumbent upon the city staff, the Planning and Zoning Commission,
and the City Council to review the proposed variations and approve, approve with modifications, or
disapprove the proposed alternatives as appropriate for the conditions.
Section 9.6 Blocks
A. General Design – Blocks should have sufficient depth to provide for two (2) tiers of lots of appropriate
depths, except that blocks adjacent to major streets, railroads or waterways shall have only one tier of lots.
B. Block Lengths & Widths – Residential and industrial blocks generally shall be no longer than sixteen
hundred (1,600) feet and business blocks no longer than one thousand (1,000) feet. Where long blocks in
the vicinity of a school, park or shopping center are proposed, the City Council may require a public walkway
near the middle of long blocks or opposite a street that terminates between the streets at the ends of the
block.
Section 9.7 Lots
A. Lot Arrangement – Lots shall be arranged to provide access to lots from approved streets and to avoid
foreseeable difficulties due to topography and natural physical features inherent to the property.
B. Lot Area and Dimensions – Lot area and dimensions shall be consistent with the minimum requirements of
the applicable zoning district and the following:
1. Special Lot Width Requirement - The width between side lot lines at their foremost points (where they
intersect with the street line) shall not be less than eighty (80) percent of the required lot width. In the
case of lots on the turning circle of a cul-de-sac, the width may be less than eighty (80) percent of the
required lot width.
2. The City may approve a plat which contains a lot that does not meet the minimum requirements when
special conditions exist.
C. Frontage on Public Access Required – All lots shall have frontage on a public street, except a non-
residential lot may be approved when the proposed public access has been determined by City to be
adequate to meet the intent of this requirement. The lot line common to the street right-of-way line shall be
the front line; except that a lot may have more than one lot line common to a street right-of-way line.
D. Access from Major Thoroughfares
1. Residential Lots - No residential lot shall front on or derive access directly from an existing or proposed
collector street, or larger, as shown on the Master Thoroughfare Plan, except where the proposed
subdivision meets all the following criteria:
a. Where the only street frontage which may be provided to the residential lot is from a collector
street due to the shape, topography, or other physical condition of the property;
b. The Director of Public Works or designee has provided favorable recommendation; and.
c. Where the residential lot is designed and dimensioned to permit loop driveways or on-site
turnaround facilities so that vehicles head into the collector street.
2. Non-residential Lots – Non-residential lots which have frontage onto or derive access directly from an
existing or proposed collector street, or larger, as shown on the Master Thoroughfare Plan, shall have
driveway locations which comply with the spacing requirements established elsewhere in Chapter 14
– Engineering Design Standards of this Land Development Code.
Colleyville, Texas, Land Development Code
Chapter 9 – Subdivision Design & Public Facilities Page 9 - 3
E. Buildable Area – Every lot shall contain a buildable area that is adequate in size for the proposed
development. The buildable area shall be situated out of the 100 year flood plain.
F. Flag Lots Prohibited – It is the policy of the City to prohibit the creation of flag lots unnecessarily, and to
discourage the creation of any lot which, by virtue of its relatively great depth in relation to its width, is likely
to facilitate future requests for re-subdivision to create a flag lot.
G. Building Lines – Front building lines shall be shown on all lots in the subdivision. Building lines shall be
shown along each street-facing of corner lots and through-lots. The building line shall be consistent with
the requirements of the applicable zoning district, however, the City may approve a building line which
differs from the zoning requirements when special conditions exist.
H. Side Lot Lines – Where possible, all side lot lines shall be at right angles to straight street lines and radial
to curved street lines.
I. Lot Drainage and Grading
1. Grading and drainage of all lots shall be designed in a manner which will allow one lot to drain across
an adjacent lot and into a permanent structure, such as a concrete flume, lined channel, or proper inlet
to an adequate drainage facility, or to a street right-of-way. If an approved drainage structure is not
present, it will be required of the developer to construct the necessary facilities. (O-00-1261 / 12-19-00)
2. Sheet flow techniques shall be used for lot to lot drainage where possible. (O-00-1261 / 12-19-00)
3. Single lots shall accommodate their own drainage into an approved structure where topographic
elevations allow this to occur. (O-00-1261 / 12-19-00)
4. For lots that an approved engineered grading plan does not exist, the developer of the site shall submit
a grading plan prepared by a licensed Professional Engineer.
Section 9.8 Waterbodies and Water Courses
If a tract being subdivided contains a water body, or portion thereof, lot lines shall be drawn so as to distribute
the entire ownership of the water body among the adjacent lots. The City may approve an alternate plan
provided the ownership of and responsibility for maintenance of the water body is so placed that it will not
become a City responsibility. Where a watercourse separates the buildable area of a lot from the street by
which it has access, provision shall be made for installation of a culvert or other structure, of design approved
by the City. Any lot which includes a water body and contains a building site, shall contain a buildable area that
is not less than the minimum buildable area for the applicable zoning district.
Section 9.9 Street Names
The developer shall submit all existing and proposed street names on any proposed subdivision plat. New
street names shall be sufficiently different in sound and in spelling from other road names in the city so as to
not cause confusion to the general public or for emergency response. A road which is, or planned, as a
continuation of an existing road shall bear the same name.
Section 9.10 Reserve Strips and Common Areas
The creation of reserve strips shall not be permitted adjacent to a proposed street or to adjacent property in
such a manner as to deny access from adjacent property to the street. No common areas shall be allowed in
a subdivision except where notation has been placed on the plat to prohibit development on the common area.
Colleyville, Texas, Land Development Code
Chapter 9 – Subdivision Design & Public Facilities Page 9 - 4
Section 9.11 Double Frontage Lots
Double frontage and reversed frontage lots shall be avoided except where necessary to provide separation of
residential development from a collector street or to overcome specific disadvantages of topography and
orientation. The City may require that a notation be placed on the plat to limit the facing of main structures or to
limit driveway access from a collector street.
Section 9.12 General Infrastructure Policy
(03-03-09 / O-09-1712)
A. General Requirement – The developer of a subdivision shall install all water, sewer, street, sidewalk and
drainage improvements, and any other facilities required by this Land Development Code, which are
necessary for the proper development of the subdivision. The design, construction and inspection of any
public facilities shall be a cost to the developer, unless the City has entered into an agreement for cost
sharing. All such facilities shall be designed and constructed in accordance with the criteria contained in
this Land Development Code and be in conformance with the general layout of the City of Colleyville Master
Land Use Plan and Capital Improvements Plan. The public facility requirement of this section shall be
applicable to the upgrading of any existing facilities which do not meet current standards.
B. Apportionment of Infrastructure Costs – As a condition of the approval of a development, the developer’s
portion of the costs may not exceed the amount required for infrastructure improvements that are roughly
proportionate to the projected impact of the proposed development, as determined by a professional
engineer, licensed in the State of Texas, and who is retained by the City of Colleyville.
1. In making the rough proportionality determination, consideration shall be given to the availability of
adequate and minimum levels of public facilities and accessibility to the site for delivery of emergency
services.
2. The professional engineer making the proportionality determination may rely on categorical findings
from comparable public improvement projects for establishing a cost basis. The basis used for
determining estimated costs shall be revised annually on July 1 by the Colleyville Engineering
Department.
3. A developer who disputes the determination by said professional engineer may appeal to the City
Council and present testimony and evidence in support of the appeal. The appeal shall be written and
filed with the City Secretary within ten (10) days after the date action taken by the Planning and Zoning
Commission on the development proposal. The developer shall not be required to waive the right to
appeal as a condition of approval of the development project.
C. Optional Escrow Provision – Where, in the opinion of the City, construction of a required public improvement
should be deferred to a future date, the developer shall place in escrow with the City, an amount equal to
the estimated cost of the improvements, as determined by the the Director of Public Works or designee.
The Planning and Zoning Commission or City Council may consider an alternate arrangement when
appropriate. Any escrow related to the construction of sidewalks shall adhere to the requirements set forth
in Section F.
D. City Participation in Over-Sizing – Where over-sizing of a public improvement is required by the
Comprehensive Master Plan, Thoroughfare Plan, Water or Sewer Capital Improvements Plan or other
planning document adopted by the City, City participation shall be in accordance with the provisions of any
applicable Impact Fee Ordinance or City-Developer Agreement, which has been approved by the City
Council.
E. Public Easements – All public improvements shall be constructed within easements or rights-of-way that
have been dedicated for public use. The width of an easement or right-of-way shall be in accordance with
the specifications contained elsewhere in this Land Development Code.
F. Escrow Policy for Sidewalks
Colleyville, Texas, Land Development Code
Chapter 9 – Subdivision Design & Public Facilities Page 9 - 5
1. Request for Escrow
Whenever these regulations require a property owner to construct a sidewalk for a dwelling unit, the
property owner may petition the City for deposit of an escrowed amount, as established in this
Section, in lieu of the required construction of a sidewalk. The Director of Public Works or designee
shall determine whether the escrow is reasonable in lieu of the obligation to construct the
improvement. If an escrow request is denied, then the applicant may appeal that denial to the City
Council if a written request for appeal is received by the Director of Public Works or designee within
ten (10) days of the denial.
2. Deposit with the City
Whenever the City agrees to accept escrow deposits in lieu of construction by the owner of the
property under these regulations, the property owner or developer shall deposit an amount equal to
his share of the costs of design and construction in escrow with the City. This amount shall be paid
prior to release of construction plans by the Director of Public Works. The obligations and
responsibilities of the property owner shall become those of the property owner’s transferees, heirs,
successors, and assigns; and the liability therefore shall be joint and several.
3. Determination of Escrow Amount
The amount of the escrow shall be determined by using the average of the comparable bids awarded
by the City in the preceding six (6) months for sidewalk design and construction or, if none exist, then
current market value of the design and construction of a sidewalk in the City, to be determined by the
Director of Public Works. The determination shall be based on reasonable current market value made
as of the time the escrow is due.
4. Use of Escrow Funds
Six (6) Sidewalk Districts are hereby established throughout the City. These districts shall share the
same boundaries as the six (6) neighborhoods depicted on the Neighborhood Boundary Map in the
2004 – 2025 Colleyville Plan. The Sidewalk Districts are established so that sidewalk escrow funds
will be expended within sufficient proximity to the dwelling unit that deposited the sidewalk escrow fee
so as to reasonably benefit that dwelling unit. Funds escrowed pursuant to this Land Development
Code shall be expended on design and construction of sidewalks located at any place within the
same Sidewalk District as the dwelling unit depositing the sidewalk escrow fee.
5. Existing Escrow Funds
i. All funds currently escrowed in lieu of sidewalk construction before the effective date of this
Ordinance are subject to expenditure under this Ordinance unless a written objection is filed, by
the owner of the lot for which the funds are escrowed, with the Director of Community
Development within thirty (30) days after notice of this Ordinance is received. Notice of this
Ordinance shall be sent to the current owner of the lot for which the funds are escrowed at the
address listed in the most recent tax rolls of the City. If the person receiving notice under this
subsection is not the current owner, then they must immediately notify the City of the person
who purchased the property and provide the City with the address of that person.
ii. If an objection is filed pursuant to the previous subsection, the Director of Community
Development shall decide, within thirty (30) days, if the circumstances involving the particular lot
and surrounding Sidewalk District reasonably require a return of the escrowed funds. The owner
of the lot may appeal the decision of the Director of Community Development by filing a written
objection, explaining the owner’s argument and requesting for a hearing before the City Council,
with the City Secretary not later than ten (10) days after the Director of Community
Development’s decision. After hearing the lot owner’s objections, City Council may either refund
the escrowed money or deny the refund and order the funds to be used for future sidewalk
construction on that lot or in that sidewalk district.
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Chapter 9 – Subdivision Design & Public Facilities Page 9 - 6
iii. This Ordinance shall apply to any and all funds paid into the sidewalk escrow fund in lieu of
sidewalk construction after the effective date of this Ordinance.
Section 9.13 Water System Requirements
A. Water Lines – The developer of a subdivision shall be required to install, at no cost to the City, a water
distribution system adequate for domestic supply and for fire protection needs which serves each lot. The
water system shall be connected to the municipal water system and be designed, sized and constructed in
accordance with the city design standards and specifications contained in this Land Development Code.
B. Fire Hydrants – The developer of a subdivision shall be required to install, at no cost to the City, a sufficient
number of fire hydrants to provide fire protection to every lot in the subdivision. All structures in residential
areas shall have fire hydrants within 500 feet and a 600-foot hose-lay. All structures in commercial areas
shall have fire hydrants within 300 feet and a 500-foot hose-lay. The design and construction of the fire
hydrant system shall be in accordance with the city design standards and specifications contained in this
Land Development Code. The layout of the fire hydrant coverage shall be approved by the Fire Marshal
and be in accordance with the standards of the Texas State Board of Insurance requirements. (O-00-1261 /
12-19-00)
Section 9.14 Sewage System Requirements
A. Sewage Collection Lines – The developer of a subdivision shall be required to install, at no cost to the City,
a sewage collection system adequate which shall serve each lot. The sewage collection system shall be
connected to the municipal sewage system and be designed, sized and constructed in accordance with the
city design standards and specifications contained in this Land Development Code.
B. Private Sewage Treatment Systems – Private sewage treatments systems, including septic tanks, shall be
prohibited except where approved by the Director of Public Works or designee and the Tarrant County
Health Department.
Section 9.15 Storm Water Facility Requirements
A. Drainage Improvement Requirements – The developer shall provide for the design of storm water
management in the proposed subdivision and shall be required to furnish, install, construct, or extend, at
his own expense, all storm sewers and drainage structure facilities necessary for the proper development
of the subdivision. Storm water facilities shall conform to the storm water drainage master plan and shall
be designed in accordance with the design standards and specifications contained in this Land
Development Code. Alternate earthen channels may be approved when in accordance with the criteria
established in Chapter 14 – Engineering Design Standards.
B. Drainage Easements – All public drainage facilities shall be constructed within a public drainage easement
or drainage right-of-way as required by the City. The following statement of restriction shall be placed in
the dedication instrument of the subdivision plat:
Drainage Easement Restriction: No construction or filling, without the written approval of the City of Colleyville shall be
allowed within a drainage easement, and then only after detailed engineering plans and studies show that no flooding will
result, that no obstruction to the natural flow of water will result, and subject to all owners of the property affected by such
construction becoming a party to the request. Where construction is permitted, all finished floor elevations shall be a
minimum of two feet above the 100-year flood elevation.
C. Development of Flood Plain – Land within the 100-year flood plain shall be subject to the Colleyville Flood
Plain Ordinance. Any land which in the natural state is subject to a 100-year flood or which cannot be
properly drained shall not be subdivided, re-subdivided, or developed until receipt of evidence that the
Colleyville, Texas, Land Development Code
Chapter 9 – Subdivision Design & Public Facilities Page 9 - 7
construction of specific improvements proposed by the developer can be expected to yield a usable building
site. Thereafter, the Planning and Zoning Commission may recommend approval of the plat. However,
construction upon such land shall be prohibited until the specific improvements have been planned and
construction completed.
D. Floodway Easements
1. Floodway easements shall be provided along natural drainage-ways and lakes reservations. Floodway
easements shall encompass all areas beneath the water surface elevation of the base flood, plus such
additional width as may be required to provide ingress and egress to allow maintenance of the banks
and for the protection of adjacent property, as determined and required by the Director of Public Works
or designee.
2. The following statement of restrictions shall be placed in the dedication instrument of the subdivision
plat:
Floodway Easement Restriction: No construction shall be allowed within a floodway easement without the written
approval of the City of Colleyville, and then only after detailed engineering plans and studies show that no flooding
will result.
E. Off-Site Drainage – The following provisions shall be applicable to off-site drainage of new subdivisions:
1. The developer shall accept and be responsible for all runoff from properties upstream of the proposed
development. The proposed improvements shall be designed for fully developed conditions.
2. Where a drainage study indicates that additional runoff from the developing property will overload
downstream drainage facilities and result in hazardous conditions, the City may withhold approval of
the development until appropriate provisions have been made. These provisions shall include any
drainage design or construction plans necessary to accommodate the off-site drainage problem.
Section 9.16 Street Improvement Requirements
A. General Requirement – The developer shall construct, at his expense, street facilities necessary for the
proper development of the subdivision. The street system shall provide access to every lot in the
subdivision and be designed and constructed in accordance with the criteria contained in this Land
Development Code.
B. Improvements to Existing Unimproved Streets and Utilities – This section is applicable to a proposed
development situated adjacent to an existing street or municipal utility, which does not meet the standards
contained in the Land Development Code. (O-06-1562 / 02-07-06)
1. Improvements Required – If a proposed subdivision is situated adjacent to an existing street or
municipal utility, which does not meet the standards contained in this Land Development Code, the
developer shall bear the cost for constructing the infrastructure improvements required by this Land
Development Code in accordance with the General Infrastructure Policy contained elsewhere in the
Land Development Code.
For the purpose of this regulation, the calculation used for estimating the reconstruction costs for an
unimproved street shall include all street paving, curb and gutter, sidewalks, hike and bike trails, water
and sewer utilities, and drainage improvements. The improvements shall be sized in accordance with
the most recently approved Master Thoroughfare Plan or Capital Improvements Plan, which is
applicable.
2. Escrow – The Administrative Official may recommend approval of a subdivision plat to the Approving
Body conditioned upon the deposit in escrow of the estimated costs of the adjacent unimproved street
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Chapter 9 – Subdivision Design & Public Facilities Page 9 - 8
and utility improvements in-lieu of the actual construction of said facilities. Any escrow, without interest,
shall be applied against any assessment for improvements levied on such property, but shall not be
deemed to release such property from liability for any future costs assessed which exceed the escrow.
3. One and Two Lot Residential Subdivisions – If a proposed residential subdivision contains only one or
two lots and the developer does not own any contiguous property, in lieu of actual construction, the
developer shall pay the applicable perimeter street costs in accordance with the General Infrastructure
Policy contained elsewhere in this Land Development Code for the initial one hundred feet of street
frontage. The applicable perimeter street costs shall be reduced 0.2% per linear foot of frontage in
excess of one hundred feet, not to exceed fifty percent of the applicable additional street frontage.
Exemption: A lot platted under this Section that contains an existing single-family dwelling at the time
a subdivision plat application is filed with the City and the lot is situated within a zoning district that
allows single-family residential uses, said lot shall have an automatic exemption from the perimeter
street costs, provided that existing perimeter street facilities are sufficient to assure the safe, effective
and orderly movement of traffic in and about the subdivision and utility services are adequate to serve
the development. The following notation shall be placed on the plat: “Any future divisions of these lots
will require full compliance with the unimproved street requirements applicable at the time of any
subsequent re-platting.”
Section 9.17 Street Design Criteria
A. Street Functional Classification – All streets shall be designed in accordance with the functional
classification shown on the most recent version of the Master Thoroughfare Plan and the following:
Functional Classification of Streets
Street
Classification
Functions - Uses
Local
Carries traffic from residential and commercial areas to collector streets and
interconnects individual sites. Local streets carry light traffic volumes and trips are of a
short duration.
Collector
Major
Minor
Carries traffic from local streets to arterial streets. Uses served would include medium
and high density residential, limited commercial facilities, elementary schools, some
small offices and as direct access within industrial parks. Collector streets also carry
heavy traffic to major commercial and industrial facilities from arterial streets. Uses
would include office parks, industrial parks, and community level commercial facilities.
Arterial
Major
Minor
The main function of an arterial is to carry traffic from on urban area to another. The
arterial streets serve the major activity centers of urbanized areas. An arterial street is
used for longer urban trips and carries a high portion of the total traffic with a minimum
of mileage.
B. Street Design
1. In-General – Streets shall be designed with due regard to topography, with due consideration of the
abutting uses, and the anticipated destination of traffic and traffic volumes at full development of the
neighborhood. Where necessary to prevent traffic congestion and to ease the movement of vehicles
to and from principal traffic generators, additional right-of-way width or other special design shall be
provided. Where topographical conditions make other treatment necessary to secure the best overall
design, these standards may be modified by the Director of Public Works or designee..
2. Street Continuity – The street layout shall provide for the continuation of the collector street system as
shown on the Master Thoroughfare Plan. Streets shall provide connection to streets in adjacent
subdivisions, but local streets shall be designed so as to discourage use by through traffic and to require
the minimum number of streets necessary for convenient and safe access to property.
Colleyville, Texas, Land Development Code
Chapter 9 – Subdivision Design & Public Facilities Page 9 - 9
3. Curvilinear Streets Encouraged - The developer is encouraged to consider curvilinear, cul-de-sac, and
loop street designs where such use would result in a more functional layout and not necessarily adhere
to a rigid rectangular street pattern.
4. Right-of-way Widths – Every subdivision plat shall dedicate sufficient right-of-way to comply with the
requirements of the Master Thoroughfare Plan. The right-of-way widths shall be designed for the
intended use and anticipated traffic volume at optimum development of the area served. Additional
right-of-way may be required at street intersections and to provide for left and right turn lanes at high-
volume intersections.
5. Cul-de-sac Lengths – No street shall be designed as a permanent dead-end street, but shall be
designed to incorporate a cul-de-sac which complies with this Section. (O-00-1261 / 12-19-00)
a. Diameter – A cul-de-sac street shall be provided at the closed end with a minimum property line
right-of-way diameter of one hundred feet, and a pavement turn-around with a minimum outside
diameter of eighty feet (80’). (O-00-1261 / 12-19-00)
b. Length – No cul-de-sac street shall exceed six hundred feet (600’) in length, unless additional right-
of-way width and additional pavement width are provided as required in this Section. Furthermore,
no cul-de-sac street shall exceed the maximum length of one-thousand two hundred feet (1,200’).
For purpose of this regulation, cul-de-sac length shall be measured along the centerline of the cul-
de-sac from the intersecting street right-of-way line to the center point of the cul-de-sac. (O-00-1261
/ 12-19-00)
c. Width – A cul-de-sac street shall have a minimum right-of-way width of fifty feet (50’) and a minimum
pavement width of thirty-one feet (31’), back-to-back of curb. However, a cul-de-sac street which
exceeds six-hundred feet (600’) in length shall have a minimum right-of-way width of fifty-six feet
(56’) and minimum pavement width of thirty-six feet (36’), back-to-back of curb. (O-00-1261 / 12-19-00)
d. Maximum Number of Lots – The maximum number of single-family lots served on a cul-de-sac
street shall be as shown in the following table: (O-00-1261 / 12-19-00)
Maximum SF Residences Served on Cul-de-sac
District Max. Number of Lots Served
AG 5
RE 5
R-40 10
R-30 10
R-20 12
R-15 12
PUD-R 12
e. Temporary Turn-Around – A temporary turn-around is required when a street is temporarily dead-
ended and is longer than one-hundred and fifty (150) feet, as measured from the intersecting street
right-of-way line. The temporary turn-around shall be within a temporary easement and constructed
of asphalt or concrete. (O-00-1261 / 12-19-00)
6. Temporary Dead-End Streets - Temporary dead-end streets shall have provision for future extension
of the street and utilities and, if a temporary cul-de-sac is utilized, a reversionary right to the land
abutting the turnaround for excess right-of-way shall be provided.
7. Stub-outs for Future Extensions - Permanent dead-end roads shall not be allowed. The street layout
shall be extended to the tract boundary to provide for future access into adjoining tracts to assure
adequate neighborhood circulation, unless prevented by topography or other physical conditions, or
unless, the Planning and Zoning Commission determines that the extension is neither necessary for
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Chapter 9 – Subdivision Design & Public Facilities Page 9 - 10
future development of adjacent tracts. In general, these extensions should be not more than one
thousand (1,000) feet apart.
8. Pavement Required - All street surfaces within or abutting the proposed subdivision shall be paved,
with curbs and gutters installed, and constructed in accordance with the standards and specifications
contained elsewhere in this Land Development Code.
9. Frontage Access Road - Where a subdivision abuts or contains an existing or proposed collector street
or railroad right-of-way or abuts a commercial or industrial land use, the City may require a frontage
street approximately parallel to and on each side of such right-of-way to separate through and local
traffic, or reverse frontage with screen planting contained in a non-access reservation along the rear
property line, deep lots with rear service alleys, or equivalent treatment as may be necessary for
adequate protection of residential properties.
10. Half Streets - Half streets shall be prohibited, except where essential to the reasonable development
of the subdivision in conformity with the other requirements of these regulations, and where the
Planning and Zoning Commission finds it will be practicable to require the dedication of the other half
when the adjoining land is subdivided, the other half of the street shall be platted within such tract.
11. Number of Subdivision Entryways – Every subdivision shall be designed to provide sufficient access
into the development to accommodate anticipated traffic demands and to provide for emergency public
services using the criteria contained in this Section. (O-01-1280 / 08-08-01)
a. Where a proposed subdivision, or cul-de-sac street, contains more than twelve (12) lots, the
development shall provide for two entryways as follows:
i. The development shall provide one street entryway and one emergency access easement.
The emergency access easement shall be located on an adjacent or opposite side of the
subdivision from the main entryway. The widths of the right-of-way and driving surfaces of the
street entryway and the emergency access easement shall be in accordance with the standards
contained elsewhere in this Land Development Code, or
ii. The development shall provide two street entryways separated not less than one-hundred
feet between the centerlines of the driving surfaces. The widths of the right-of-way and
driving surfaces of the two entryways shall be in accordance with the standards contained
elsewhere in this Land Development Code, or
iii. The development shall provide a divided entryway and one emergency access easement. The
driving surfaces of the divided entryway shall be separated by a median not less than ten (10)
feet in width and provide for one-way traffic. The widths of the right-of-way and driving surfaces
of the divided entryway shall be in accordance with the standards contained elsewhere in this
Land Development Code. The emergency access easement shall be located on an adjacent
or opposite side of the subdivision from the main entryway and be constructed in accordance
with the standards contained elsewhere in this Land Development Code.
b. If it is physically impractical or otherwise impossible to provide two entryways or to incorporate an
emergency access easement into the development in accordance with the above stated
requirements, the following alternative may be considered by the approving body:
i. A single pavement width of forty-one (41) feet shall be constructed. Said pavement shall
extend back from the intersecting street right-of-way a minimum distance of one-hundred (100’)
feet. All residences within the subdivision shall contain automatic fire-sprinkler systems.
c. If it is physically impractical or otherwise impossible to comply with the above-stated requirements,
an alternative design may be submitted to the City Council for consideration. The approving body
Colleyville, Texas, Land Development Code
Chapter 9 – Subdivision Design & Public Facilities Page 9 - 11
may approve the alternate design if it finds that the above-state requirements can not be satisfied
and that all efforts have been made by the developer to comply with said requirements.
12. Reverse Curves - Between reverse curves there shall be a tangent section of centerline not less than
one hundred feet (100’) long.
C. Intersections
1. Streets shall be laid out so as to intersect as nearly as possible at right angles. A proposed intersection
of two (2) new streets at an angle of less than seventy-five (75) degrees shall not be acceptable.
2. Proposed new intersections along one side of an existing street shall, wherever practicable, coincide
with any existing intersections on the opposite side of such street Not more than two (2) streets shall
intersect at any one point unless specifically approved by the City.
3. Street jogs with centerline offsets of less than one hundred thirty-five (135) feet shall not be permitted.
4. Local streets intersecting a collector street or larger shall have a tangent section of centerline at least
fifty (50) feet in length measured from the right-of-way line of the collector street; however, no such
tangent is required when the minor street curve has a centerline radius greater than four hundred (400)
feet with the center located on the collector street right-of-way line.
5. At local street intersections, the property line corner shall be rounded by an arc having a radius of
twelve (12) feet. This radius shall be increased when the smallest angle of intersection is less than
eighty (80) degrees. At intersections of streets with major and collector streets the property line corners
shall be rounded by an arc having a radius of twenty-five (25) feet. The Director of Public Works or
designee may approve comparable cut-offs or cords in place of rounded corners.
6. Where practical, spacing of intersections along collector streets shall be at least 500 feet apart.
D. Alleys – Alleys shall be provided in commercial and industrial districts and at the rear of multifamily
residential building sites for adequate circulation. Where approved by the Fire Marshal, an emergency
access easement not less than twenty-four feet (24’) in width shall be provided for emergency vehicle
access in lieu of any alley. Alleys should intersect streets at right angles or radially to curved streets where
sharp changes in alignment cannot be avoided. Property line corners shall be cut off fifteen feet (15’) on
each side to permit safe vehicular movement. Dead-end alleys shall be prohibited except where prior
development of land adjoining the subdivision permits no other reasonable design; under such
circumstances alleys shall be provided with turnaround or back-around facilities at the dead-end adequate
to permit clear maneuvering of sanitation trucks, utility service vehicles and emergency vehicles. Alleys
shall be not less than the following widths:
1. Twenty feet (20’) where residential building sites are provided on both sides;
2. Twenty-two feet (22’) wherever residential development abuts commercial or industrial areas;
3. Twenty-four feet (24’) where commercial or industrial development abuts on both sides.
Section 9.18 Easements
DA. Easements – Easements for drainage and utility construction, service, and maintenance shall be provided
in locations approved by the City and affected utilities according to the following standards:
1. Easement for the use of public utilities of not less than seven and one-half (7.5') feet in width shall be
provided on each lot and extend along the entire length of the rear property line. Easements shall
connect with easements already established on adjoining properties or extend to connect with a public
right-of-way. No lot shall be shown with an easement which prevents proper development and full
utilization of the lot as a suitable building site for the intended zoning district.
Colleyville, Texas, Land Development Code
Chapter 9 – Subdivision Design & Public Facilities Page 9 - 12
2. For lots of more than two hundred (200) feet deep, the utility easement shall be not less than sixteen
(16) feet wide.
3. The width of any drainage easement shall be determined by the Director of Public Works or designee
or in accordance with the need for drainage improvements established by any drainage study.
4. All utility easements shall be dedicated as utility and/or drainage easements.
5. When an easement is granted for public purposes as a separate instrument, the following statement of
restrictions shall be placed in dedication instrument:
Utility Easements
Any public utility, including the City of Colleyville, shall have the right to move and keep moved all or part of any
building, fences, shrubs, other growths or improvements which in any way endanger or interfere with the
construction, maintenance, or efficiency of its respective systems on any of the easements shown on the plat;
and any public utility, including the City of Colleyville, shall have the right at all times of ingress and egress to and
from and upon said easements for the purpose of construction, reconstruction, inspection, patrolling, maintaining
and adding to or removing all or part of its respective systems without the necessity at any time of procuring the
permission of anyone.
EB. Easements Adjacent to State Highways – When a proposed water or sewer line or drainage facility will be
placed adjacent to a public road maintained by the Texas Department of Transportation, a separate specific
use easement shall be provided for each utility or drainage facility.
FC. Emergency Access Easements – Emergency access easements shall have a clear unobstructed width to
accommodate a pavement section of not less than twenty-four (24) feet in width. The emergency access
easement shall connect at each end to a dedicated public street or shall have a suitable size turnaround at
the dead-end, and appropriate turning space at inside corners to permit free movement of emergency
vehicles. An emergency access easement may be used as a driveway to gain access to parking or loading
spaces, but shall not be used for parking. All emergency access gates shall provide for an opening of not
less than twenty four (24) feet wide by fourteen (14) feet in height and include a locking and opening
mechanism acceptable to the Fire Department. (03-20-07 / O-07-1613)
G. Alleys – Alleys shall be provided in commercial and industrial districts and at the rear of multifamily
residential building sites for adequate circulation. Where approved by the Fire Marshal, an emergency
access easement not less than twenty-four feet (24’) in width shall be provided for emergency vehicle
access in lieu of any alley. Alleys should intersect streets at right angles or radially to curved streets where
sharp changes in alignment cannot be avoided. Property line corners shall be cut off fifteen feet (15’) on
each side to permit safe vehicular movement. Dead-end alleys shall be prohibited except where prior
development of land adjoining the subdivision permits no other reasonable design; under such
circumstances alleys shall be provided with turnaround or back-around facilities at the dead-end adequate
to permit clear maneuvering of sanitation trucks, utility service vehicles and emergency vehicles. Alleys
shall be not less than the following widths:
1. Twenty feet (20’) where residential building sites are provided on both sides;
2. Twenty-two feet (22’) wherever residential development abuts commercial or industrial areas;
3. Twenty-four feet (24’) where commercial or industrial development abuts on both sides.
H.D. Mutual Access Easements (O-02-1336 / 04-16-02)
1. Purpose – The purpose of this requirement is to provide public access to adjacent properties by
reducing the number of driveway cuts and potential traffic accidents on adjacent streets.
2. Applicability – This Section shall be applicable to properties abutting and that may derive access from
a Collector Street or Arterial Street as shown on the Master Thoroughfare Plan.
Colleyville, Texas, Land Development Code
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3.Requirement – The City shall require the dedication of a mutual access easement to provide cross
access to adjacent properties or shared use of a driveway to conform with the minimum driveway
standards contained in Chapter 14 of this Land Development Code.
4.Easement Dimensions – Easements for shared driveways shall be 16 feet in width and 35 feet in length,
but may vary given the shape of the particular tract. Easements extending across the entire width of
the property shall not be less than 24 feet in width.
Section 9.19 Private Utilities
A. Newly Installed Utilities Required to be Underground (O-17-xxxx / xx-xx-17)
1.All newly installed gas, electric, telephone utilities, street lighting, cable television, and fiber lines shall
be underground.
2.All electric, telephone, cable, and fiber utilities shall be placed in the rear easement. Mechanical
equipment, transformers, and other visible installations will not be permitted in the front yards of any
lots.
3.All support equipment (transformers, amplifiers, switching devices, etc.) necessary for underground
installations shall be pad mounted or placed underground. Nothing in this section shall restrict or
prohibit the placement, erection, or construction of street lighting poles or standards above ground,
provided all lines and wires used to provide such lighting are placed underground.
4.All above ground equipment shall be screened from public view, in such a manner that the ground
equipment cannot be seen from a public right-of-way. Said screening shall be completed at the time of
installation by the utility company and/or developer.
5.Where existing overhead service or lateral/distribution utilities lines are located within the land proposed
for development and the lines must be relocated to accommodate the development, the developer is
responsible for relocation and placement of the lines underground.
6.All new service lines shall be placed underground.
7.Overhead services will not be permitted to cross public rights-of-way. All such crossings of a right-of-
way will be required to be completed by methods as approved by the city.
8.Temporary construction service may be provided by overhead electric lines and facilities without
obtaining a variance or exception, provided that when the underground utility service to any portion
of a subdivision is completed, prior to issuance of a certificate of occupancy, or at time of a final
inspection, such overhead electric lines and facilities are promptly removed.
Section 9.1820 Traffic Impact Analysis
When a proposed subdivision plat is estimated to generate more than 1,000 vehicle trips per day, a traffic
impact analysis shall be required with the earliest submittal of a plat application. The traffic impact analysis
shall be prepared in accordance with the requirements of the Director of Public Works or designee. The purpose
of the traffic impact analysis is to determine the need for traffic mitigation measures which may include, but are
not limited to, dedication of additional right-of-way, construction of turning lanes, or construction of traffic control
facilities. This requirement may be waived when a traffic impact analysis was submitted at the time the current
zoning was adopted and the traffic impact analysis is less than one year old. Any mitigating measures required
shall be the responsibility of the developer, unless a cost-sharing agreement is approved by the City.
Section 9.1921 Sidewalks
Colleyville, Texas, Land Development Code
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A. General Sidewalk Requirement
1. Sidewalks shall be constructed prior to completion of any primary structure for all lots that: (1)
are required as part of a Planned Unit Development or Special use Permit; or; (2) front on a
new street dedicated in conjunction with a subdivision plan; or, (3) front on an existing City
Street. Other than properties zoned as Planned Unit Developments or containing Special Use
Permits with specific sidewalk provisions, sidewalks shall be required to be constructed prior
to the final inspection. Any variance to the sidewalk construction requirements described above
shall be considered by the City Council.
2. The sidewalks shall be constructed adjacent to and within the public street right-of-way and
include curb ramps where applicable. Where no public right-of-way exists, the sidewalk shall
be located within a public access easement that provides accommodation of the future street
right-of-way dedication. When a subdivision is proposed with a masonry or other permanent
perimeter screening wall adjacent to a street, the sidewalk shall be constructed by the
developer at the same time as the screening wall. All sidewalks shall conform to the standards
and specifications contained in this Land Development Code.
3. When circumstances exist wherein it is not practical to construct a sidewalk, the developer may
be afforded the opportunity to escrow funds in an amount sufficient to pay for the construction
of a sidewalk at some future date.
4. The issuance of a building permit is contingent on the written commitment of the applicant to
construct a sidewalk or pay the required escrow amount.
B. Trails System Sidewalks – When a proposed sidewalk coincides with the general location of a future
sidewalk shown in the most recently approved Colleyville Trails System Plan, the sidewalk shall be
constructed in accordance with the design standards for a trails system sidewalk. The standards and
specifications for a trails system sidewalk are contained elsewhere in this Land Development Code. The
developer shall be required to provide additional street right-of-way dedication or a public access easement
of sufficient width to accommodate the trails system sidewalk. Where the trails system sidewalk will be
located at the rear or to the side of a lot, such as within a green-belt or similar open space, the developer
shall provide sufficient right-of-way or public access easement to accommodate the sidewalk.
Section 9.2022 Street Lighting
A. General Requirements – The developer shall be required to install, at no cost to the City, a street lighting
system at all street intersections, at the end of all cul-de-sac streets, and at additional locations in
accordance with the criteria contained elsewhere in Chapter 14 – Engineering Design Standards of this
Land Development Code. All City Lighting shall be consistent with standard light pole ONCOR Texas Style
Pole D with Luminaire F with a Finial Band. Any variance from this standard requires written approval from
the Director of Public Works or designee.
Section 9.2123 Amendments to This Chapter
Ord. Number Date Subject
O-00-1261 12/19/00 Cul-de sac street lengths
O-00-1261 12/19/00 Lot Drainage and Grading
O-00-1261 12/19/00 Fire Hydrants
O-00-1261 12/19/00 Divided Entryways
O-00-1280 08/08/01 Number of Subdivision Entryways
O-00-1214 12/18/01 Existing Unimproved Street Requirements
O-02-1336 04/16/02 Mutual Access Easements
O-06-1562 02/07/06 General Infrastructure Policy
O-07-1613 03/20/07 Emergency Access Gates
O-09-1712 03/03/09 Amendment to sidewalk regulations – Sections 9.12 and 9.19
Colleyville, Texas, Land Development Code
Chapter 9 – Subdivision Design & Public Facilities Page 9 - 15
O-12-1860 01/08/13 Amendment to sidewalk regulations adding appeal process to the
City Council from the P&Z
O-14-1907 02/18/14 Amendment to Sidewalk Regulations & General Update
O-17-xxxx Underground Utility Requirement
Colleyville, Texas, Land Development Code
Chapter 14 – Engineering Design Standards Page 14 - 37
should be contacted include U.S. Army Corps of Engineers, Tarrant County Water Control Board, TCEQ,
the Trinity River Authority, and FEMA.
Regardless of approvals obtained from those agencies listed above, no filling, development or construction
in any area subject to inundation by a lake shall occur without the approval of the City Manager. The City
Manager may require any studies necessary to determine that filling, development or construction will not
have a detrimental effect on adjacent, upstream or downstream properties and buildings. This subsection
in no way diminishes other requirements of this section.
O. Lot Drainage and Grading – Grading and drainage of all residential lots shall be designed in a manner
which will allow one lot to drain across an adjacent lot and into a permanent structure, such as a concrete
flume, lined channel, or proper inlet to an adequate drainage facility, or to a street right-of-way. If an
approved drainage structure is not present, it will be required of the developer to construct the necessary
facilities. (O-00-1261 / 12/19/00)
1. Sheet flow techniques shall be used for lot to lot drainage where possible. (O-00-1261 / 12/19/00)
2. Single lots shall accommodate their own drainage into an approved structure where topographic
elevations allow this to occur. (O-00-1261 / 12/19/00)
Section 14-175 Miscellaneous
A. Trench Safety – In conformance with House Bills 662 and 665 as passed by the Seventieth Legislature
Regular Session of the State of Texas, all construction projects within the City of Colleyville or its
extraterritorial jurisdiction as provided by the Municipal Annexation Act (Article 970a, Vernon's Texas Civil
Statutes) shall contain provisions for trench safety. On construction projects in which trench excavation will
exceed a depth of five (5) feet, the uniform set of general conditions must require that the bid documents
and the contract include detailed plans and specifications for adequate safety systems that meet
Occupational Safety and Health Administration standards and that these plans and specifications include a
pay item for these same safety systems.
B. Underground Utilities – All newly installed distribution lines, cables, etc. or other conduits for utilities other
than those listed above shall be installed below ground within the subdivisionand in accordance with the
regulations found in Section 9.19 Private Utilities. Transmission lines or major cables to provide utilities
such as electric, telephone, and cable television to the area as a whole may be located above ground on
the perimeter of the subdivision being served. The installation of these utilities shall conform to commonly
accepted construction standards and be subject to review by the Director of Public Works.
Section 14-180 Drainage Studies and Engineering Certification
A. Preliminary Drainage Analysis Guidelines – The purpose of a Preliminary Drainage Analysis is to determine
the need for drainage facilities and/or drainage easements either within the proposed development or
offsite. A Preliminary Drainage Analysis is required for every subdivision plat or a development requesting
a building permit on a parcel which does not have a previously approved drainage analysis, unless the
Director of Public Works has waived this requirement due to existing conditions. The Preliminary Drainage
Analysis shall consist of the following information:
1. A topographical map drawn at a scale of I" = 200' which depicts the watershed that drains to and across
the subdivision or development. The map must include the subdivision and an area extending a
minimum of 200' in all directions from the proposed subdivision. Sheets shall be either 18” X 24" or 24”
X 36" in size and may contain sheet to sheet match lines. The map must include contour lines at five
(5‘) foot vertical intervals in terrain with a slope of two (2%) percent or more, or two (2’) foot vertical
intervals in terrain with a slope of less than two (2%) percent. Data from the City topographic maps will
be acceptable where available. Data from USGS Quad sheets may be acceptable only where City
topographic maps are not available. The datum for “0” topography shall be that of the United States
Coast and Geodetic Survey or the City of Colleyville GIS datum.
The map shall indicate any offsite or adjoining areas outside the limits of the area being developed
April 21, 2017
SENT VIA EMAIL on Friday, April 21, 2017
Christine Lopez
L e g a l N o t i c e s
Fort Worth Star-Telegram
400 W. Seventh Street
Fort Worth, TX 76102
Dear Christine:
Please publish and furnish an affidavit (N.E. Section):
Saturday, April 22, 2017
The City of Colleyville Planning and Zoning Commission gives notice of a Public Hearing on Monday,
5/8/17 at 7:00 p.m. at City Hall, 100 Main Street, Colleyville, Texas:
Case ZC17-003 - Consideration of a zoning change from the AG- Agricultural zoning district to the
R20-Single Family Residential zoning district on Tract 2A, Abstract 1692, in the Joseph White Survey,
located at 816 Shelton Drive
Case GC17-015 - Consideration for approval of amendments to the Land Development Code
regarding a proposed requirement that newly installed utilities be underground; specifically Chapter 9
– Subdivision Design & Public Facilities, Section 9.17 Street Design Criteria, proposed Section 9.18
Easements, proposed Section 9.19 Private Utilities, and Chapter 14 – Engineering Design Standards,
Section 14-175 Miscellaneous
The City Council will hold a Public Hearing on the above items on 6/6/17 and 6/20/17 at 7:30 p.m. at
City Hall, 100 Main Street, Colleyville, Texas.
All interested citizens will be given the opportunity to speak and be heard.
CITY OF COLLEYVILLE
Araceli Botello
Planning Technician
Legal Notice
ORDINANCE O-17-2015
AMENDING CHAPTER 9 – SUBDIVISION DESIGN & PUBLIC FACILITIES
AND CHAPTER 14 – ENGINEERING DESIGN STANDARDS OF THE LAND
DEVELOPMENT CODE; PROVIDING A SAVINGS CLAUSE; PROVIDING A
SEVERABILITY CLAUSE; PROVIDING FOR INJUNCTIVE RELIEF;
PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED TWO THOUSAND
DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN
EFFECTIVE DATE
WHEREAS,the City Council of the City of Colleyville approved Ordinance O-
00-1214 on April 18, 2000, adopting the Land Development
Code; and
WHEREAS, the City of Colleyville desires to amend Section 9.17 Street
Design Criteria, Proposed Section 9.18 Easements, Proposed
Section 9.19 Private Utilities, and Section 14-175 Miscellaneous
of the Land Development Code to require that newly installed
utilities be underground; and
WHEREAS, notice of a public hearing before the City Council was published
in a newspaper of general circulation in Colleyville at least 15
days before such hearing.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1.THAT Chapter 9 – Subdivision Design & Public Facilities, Sections
9.17, 9.18, and 9.19 and Chapter 14 - Engineering Design
Standards, Section 14-175 of the Land Development Code, are
hereby amended to read as depicted in the attached Exhibit “A”.
Sec. 2.THAT any person, firm or corporation violating any of the provisions
or terms of this ordinance shall be subject to the same penalty as
provided for in the Comprehensive Zoning Ordinance of the City of
Colleyville, and upon conviction shall be punishable by a fine not to
exceed the sum of Two Thousand Dollars ($2,000.00) for each
offense.
Sec. 3.THAT if any section, paragraph, subdivision, clause, phrase or
provision of this ordinance shall be judged invalid or
unconstitutional, the same shall not affect the validity of this
ordinance as a whole or any portion thereof other than that portion
so decided to be invalid or unconstitutional.
Ordinance O-17-2015
Page 2 of 2
Sec. 4.THAT in addition to and accumulative of all other penalties, the City
shall have the right to seek injunctive relief for any and all violations
of this ordinance.
Sec. 5.THAT this ordinance shall take effect immediately from and after
its passage.
Sec. 6.THAT all other provisions of the Land Development Code shall
remain in full force and effect, except as amended herein.
AND IT IS SO ORDERED.
The first reading and public hearing being conducted on the 11th day of July
2017.
The second reading and public hearing being conducted on the 18th day of July
2017.
PASSED AND APPROVED BY A VOTE OF ___ AYES, ___ NAYS, AND ___
ABSTENTIONS ON THIS THE 18TH DAY OF JULY 2017.
Mayor Richard Newton Mayor Pro Tem Bobby Lindamood ____
Place 1, Tammy Nakamura Place 5, Nancy Coplen ____
Place 3, Kathy Wheat Place 6, Mike Taylor ____
Place 4, George Dodson
ATTEST:CITY OF COLLEYVILLE
Amy Shelley, TRMC Richard Newton
City Secretary Mayor
APPROVED AS TO FORM AND LEGALITY:
Whitt L. Wyatt
City Attorney
Exhibit “A”
{Add letter ‘D’ to this section}Section 9.17Street Design Criteria
D. Alleys – Alleys shall be provided in commercial and industrial districts and
at the rear of multifamily residential building sites for adequate circulation.
Where approved by the Fire Marshal, an emergency access easement not
less than twenty-four feet (24’) in width shall be provided for emergency
vehicle access in lieu of any alley. Alleys should intersect streets at right
angles or radially to curved streets where sharp changes in alignment
cannot be avoided. Property line corners shall be cut off fifteen feet (15’)
on each side to permit safe vehicular movement. Dead-end alleys shall be
prohibited except where prior development of land adjoining the
subdivision permits no other reasonable design; under such circumstances
alleys shall be provided with turnaround or back-around facilities at the
dead-end adequate to permit clear maneuvering of sanitation trucks, utility
service vehicles and emergency vehicles. Alleys shall be not less than the
following widths:
1. Twenty feet (20’) where residential building sites are provided on both
sides;
2. Twenty-two feet (22’) wherever residential development abuts
commercial or industrial areas;
3. Twenty-four feet (24’) where commercial or industrial development
abuts on both sides.
{Create this section for existing regulations pertaining to easements}
Section 9.18 Easements
A. Easements – Easements for drainage and utility construction, service, and
maintenance shall be provided in locations approved by the City and
affected utilities according to the following standards:
1. Easement for the use of public utilities of not less than seven and one-
half (7.5') feet in width shall be provided on each lot and extend along
the entire length of the rear property line. Easements shall connect with
easements already established on adjoining properties or extend to
connect with a public right-of-way. No lot shall be shown with an
easement which prevents proper development and full utilization of the
lot as a suitable building site for the intended zoning district.
2. For lots of more than two hundred (200) feet deep, the utility easement
shall be not less than sixteen (16) feet wide.
3. The width of any drainage easement shall be determined by the Director
of Public Works or designee or in accordance with the need for drainage
improvements established by any drainage study.
4. All utility easements shall be dedicated as utility and/or drainage
easements.
5.When an easement is granted for public purposes as a separate
instrument, the following statement of restrictions shall be placed in
dedication instrument:
Utility Easements
Any public utility, including the City of Colleyville, shall have the right to move and keep moved
all or part of any building, fences, shrubs, other growths or improvements which in any way
endanger or interfere with the construction, maintenance, or efficiency of its respective
systems on any of the easements shown on the plat; and any public utility, including the City
of Colleyville, shall have the right at all times of ingress and egress to and from and upon said
easements for the purpose of construction, reconstruction, inspection, patrolling, maintaining
and adding to or removing all or part of its respective systems without the necessity at any
time of procuring the permission of anyone.
B. Easements Adjacent to State Highways – When a proposed water or sewer
line or drainage facility will be placed adjacent to a public road maintained
by the Texas Department of Transportation, a separate specific use
easement shall be provided for each utility or drainage facility.
C. Emergency Access Easements – Emergency access easements shall have
a clear unobstructed width to accommodate a pavement section of not less
than twenty-four (24) feet in width. The emergency access easement shall
connect at each end to a dedicated public street or shall have a suitable
size turnaround at the dead-end, and appropriate turning space at inside
corners to permit free movement of emergency vehicles. An emergency
access easement may be used as a driveway to gain access to parking or
loading spaces, but shall not be used for parking. All emergency access
gates shall provide for an opening of not less than twenty four (24) feet
wide by fourteen (14) feet in height and include a locking and opening
mechanism acceptable to the Fire Department. (03-20-07 / O-07-1613)
D. Mutual Access Easements (O-02-1336 / 04-16-02)
1.Purpose – The purpose of this requirement is to provide public access to
adjacent properties by reducing the number of driveway cuts and
potential traffic accidents on adjacent streets.
2.Applicability – This Section shall be applicable to properties abutting and
that may derive access from a Collector Street or Arterial Street as
shown on the Master Thoroughfare Plan.
3.Requirement – The City shall require the dedication of a mutual access
easement to provide cross access to adjacent properties or shared use
of a driveway to conform with the minimum driveway standards
contained in Chapter 14 of this Land Development Code.
4.Easement Dimensions – Easements for shared driveways shall be 16
feet in width and 35 feet in length, but may vary given the shape of the
particular tract. Easements extending across the entire width of the
property shall not be less than 24 feet in width.
{Create this section with proposed new language for underground utilities}
Section 9.19 Private Utilities
A. Newly Installed Utilities Required to be Underground (O-17-xxxx / xx-xx-17)
1. All newly installed gas, electric, telephone utilities, street lighting, cable
television, and fiber lines shall be underground.
2. All electric, telephone, cable, and fiber utilities shall be placed in the rear
easement. Mechanical equipment, transformers, and other visible
installations will not be permitted in the front yards of any lots.
3. All support equipment (transformers, amplifiers, switching devices, etc.)
necessary for underground installations shall be pad mounted or placed
underground. Nothing in this section shall restrict or prohibit the
placement, erection, or construction of street lighting poles or standards
above ground, provided all lines and wires used to provide such lighting
are placed underground.
4. All above ground equipment shall be screened from public view, in such
a manner that the ground equipment cannot be seen from a public right-
of-way. Said screening shall be completed at the time of installation by
the utility company and/or developer.
5. Where existing overhead service or lateral/distribution utilities lines are
located within the land proposed for development and the lines must be
relocated to accommodate the development, the developer is
responsible for relocation and placement of the lines underground.
6. All new service lines shall be placed underground.
7.Overhead services will not be permitted to cross public rights-of-way.
All such crossings of a right-of-way will be required to be completed by
methods as approved by the city.
8. Temporary construction service may be provided by overhead electric
lines and facilities without obtaining a variance or exception, provided
that when the underground utility service to any portion of a subdivision
is completed, prior to issuance of a certificate of occupancy, or at time
of a final inspection, such overhead electric lines and facilities are
promptly removed.
{Amend this section and refer to proposed section for underground utilities}
Section 14-175 Miscellaneous
B. Underground Utilities – All newly installed distribution lines, cables, etc. or
other conduits for utilities other than those listed above shall be installed
below ground within the subdivision and in accordance with the regulations
found in Section 9.19 Private Utilities. Transmission lines or major cables
to provide utilities such as electric, telephone, and cable television to the
area as a whole may be located above ground on the perimeter of the
subdivision being served. The installation of these utilities shall conform to
commonly accepted construction standards and be subject to review by the
Director of Public Works.
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 6a Agenda Date 07/11/2017 Number Resolution R-17-4150
Type Resolution
Department Community Development
Title
Consideration of a replat, being Lots 2R1, 2R2, and 2R3, Block 1, of the Morris
Addition, a replat of Lot 2, Block 1, of the Morris Addition, located at 7201 Pleasant
Run Road, Case PC17-006
Strategic Plan
4.1 Protect Colleyville's semi-rural residential character
Explanation
Reading and Public Hearing
Waguih Guirguis, the applicant, requests approval of a replat of the Morris Addition on
approximately 6.48 acres, located at 7201 Pleasant Run Road. The applicant proposes
to subdivide one lot into three lots with the intention of constructing a single family
home on each lot.
Existing Conditions/Background: The subject property is currently zoned R-40
Single Family Residential district and is a platted lot of the Morris Addition. The
property is generally located on the east side of Pleasant Run Road and north of John
McCain Road.
A rezoning request from the AG-Agricultural district to the R-40 Single Family
Residential district was approved by City Council on October 18, 2016.
The replat up for consideration proposes to create three lots for future residential
development.
Lot Dimensions and Setbacks:
Per Section 3.24 G, Schedule of District Regulations in the Land Development Code,
the R-40 zoning regulations require the following standards:
Minimum Lot Area: 40,000 square feet
Minimum Lot Width: 150 feet
Minimum Lot Depth: 150 feet
Minimum Front Yard Setback: 40 feet
Minimum Side Yard Setbacks: 15 feet
Minimum Rear Yard Setback: 25 feet
Maximum Lot Coverage: 20 percent
City Council Agenda Briefing 6a
City of Colleyville Page 2
As submitted, the proposed plat meets all of the requirements of the Land
Development Code.
Surrounding Development: The properties to the north, south, and east are zoned
AG-Agricultural district and developed with single family homes. The properties to the
west are zoned AG-Agricultural district and R-40 Single Family Residential district and
developed with single family homes.
Fees: Park Land Dedication fees are required in the amount of $1,802 per residential
lot. Park Land Dedication fees are due prior to filing the plat for record. Impact Fees
are also required per Chapter 13 (Impact Fees) of the Land Development Code and are
due prior to the issuance of a Building Permit.
Tree Preservation: Any future subdivision of the subject property must comply with
Chapter 5 (Tree Preservation) of the Land Development Code. Where any tree is slated
for removal, no site grading, dirt disturbance or new construction may occur on the
property until a Tree Removal Permit has been issued that is associated with an
approved Tree Preservation Plan.
In addition to the requirements for submittal of a Tree Removal Permit and Tree
Preservation Plan, future development on the site must maintain the minimum existing
protected tree canopy coverage as required in Chapter 5.
Public Notification: Staff mailed notices to all property owners within 200 feet of the
subject property on Friday, May 26, 2017. Notice was published in the Fort Worth Star-
Telegram as required by State law and the Land Development Code on Saturday, May
27, 2017. To date, no correspondence has been received.
Planning and Zoning Commission Recommendation: The Planning and Zoning
Commission recommended approval of the plat at the June 12, 2017 meeting by a vote
of 5-0.
Staff Recommendation: The proposed replat meets the requirements of the Land
Development Code, staff recommends approval.
Financial Impact
There is no financial impact to the City.
Recommendation
Approve
Attachments
1.Aerial Map
2.Zoning Map
3.Future Land Use Map
City Council Agenda Briefing 6a
City of Colleyville Page 3
4.Plat Exhibit
5.Notification Map
6.Notification List
7.Property Owner Notification
8.Legal Notice
9.Resolution R-17-4150
JOHN MCCAIN
PL
E
A
S
A
N
T
R
U
N
800
7201
7101
7409
7200
512
600
7304
7112
7401
7302
7300
7100
7210
7300
7110
813801
7114
PC17-006
7201 PLEASANT RUN ROAD
Subject Property
I 1 inch = 167 feet
Vicinity Map
^
DISCLAIMER: This map and information contained in it were developed exclusively for use by the City of Colleyville. Any use or reliance on this map by anyone
else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist.
AERIAL MAP
JOHN MCCAIN
PL
E
A
S
A
N
T
R
U
N
AG
AG
R-40
R-40
PUD-R
800
7201
7101
7409
7200
512
600
7304
7112
7401
7302
7300
7100
7210
7300
7110
813801
7114
PC17-006
7201 PLEASANT RUN ROAD
Subject Property
AG Agricultural
PUD-R Planned Unit Development, Residential
R-40 Single Family Residential (40,000 sq. ft. min) I 1 inch = 167 feet
Vicinity Map
^
DISCLAIMER: This map and information contained in it were developed exclusively for use by the City of Colleyville. Any use or reliance on this map by anyone
else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist.
ZONING MAP
JOHN MCCAIN
PL
E
A
S
A
N
T
R
U
N
800
7201
7101
7409
7200
512
600
7304
7112
7401
7302
7300
7100
7210
7300
7110
813801
7114
PC17-006
7201 PLEASANT RUN ROAD
Subject Property
ResidentialI1 inch = 167 feet
Vicinity Map
^
DISCLAIMER: This map and information contained in it were developed exclusively for use by the City of Colleyville. Any use or reliance on this map by anyone
else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist.
FUTURE LAND USE MAP
Pl
a
t
E
x
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i
b
i
t
JOHN MCCAIN
JO
W
I
L
L
PL
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A
S
A
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T
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U
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CE
D
A
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OVERLO
O
K
WA
L
D
O
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FOREST MEADOW
7409
800
406
7201
7404
304
7504
74017400
501
304
7404
7200
7405
7204
7302
7304
7101
7331 7327
7208
512506 508
7404
600
486 7112
405
7412
7100
901
7210
500
401 6916
7100
813
7408
7000 801
7312
7300
405
7313
7300
7114
7204
7308
7113
7408
7201
7112
505
7309
509
7401
7300
7113
7408
500
7205
7304
7109
7208
7200
7204
7105 7112
617601
7200
7200
7204
613
7305
7404
71087101
7113
7701
7304
7713
7705
7110
7109
7208
7300
505
7301
605
1008
501
609
7308
7209
7213
7312
7117
400 508
7700
7212
7208
401
520500516404508408504
7400
7205
7201
7708
7709
7701
7209
7112
7604
7608
7705
7600
7612
7700
7704
7109 7108
401
504416412408508404
405
7721
7709
517
400
513
7704
512
7713
7717
7323
320 516
7408
7108
7309
7301
7317
700
7113
7201
315
960
600
PC17-006
7201 PLEASANT RUN ROAD
Subject Property
200ft Buffer
Properties within 200ftI1 inch = 417 feet
Vicinity Map
^
DISCLAIMER: This map and information contained in it were developed exclusively for use by the City of Colleyville. Any use or reliance on this map by anyone
else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist.
NOTIFICATION MAP
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TRINITYCHCENTEROFSANTAANA 2442MICHELLEDR TUSTIN,CA 92780 7200PLEASANTRUNRD
TRINITYCHRISTIANCENTERINC 2442MICHELLEDR TUSTIN,CA 92780 7409PLEASANTRUNRD
TRINITYCHRISTIANCENTERINC 2442MICHELLEDR TUSTIN,CA 92780 7409PLEASANTRUNRD
TRINITYCHRISCTRSANTAANA 2442MICHELLEDR TUSTIN,CA 92780 7300PLEASANTRUNRD
MORRIS,STEPHEN 7201PLEASANTRUNRD COLLEYVILLE,TX 76034 7201PLEASANTRUNRD
TRINITYCHRISTIANCENTERINC 2442MICHELLEDR TUSTIN,CA 92780 7401PLEASANTRUNRD
HARRISON,CYNTHIA 800JOHNMCCAINRD COLLEYVILLE,TX 76034 800JOHNMCCAINRD
TRINITYCHRISTIANCENTERINC 2442MICHELLEDR TUSTIN,CA 92780 7401PLEASANTRUNRD
TRINITYCHRISCTRSANTAANA POBOXASANTAANA,CA 92711 7302PLEASANTRUNRD
MILLER,DOUGLASL 7112PLEASANTRUNRD COLLEYVILLE,TX 76034 7112PLEASANTRUNRD
GOIN,DONALD 7101PLEASANTRUNRD COLLEYVILLE,TX 76034 7101PLEASANTRUNRD
TRINITYCHRISCTRSANTAANA 2442MICHELLEDR TUSTIN,CA 92780 7304PLEASANTRUNRD
MITCHELL,EDWARD 600JOHNMCCAINRD COLLEYVILLE,TX 76034 600JOHNMCCAINRD
WILLIAMSBURGESTATEHOA 7113WALDONCOURT COLLEYVILLE,TX 76034 COURTESYNOTICE
GUIRGUIS,WAGUIH 75MAINSTREET COLLEYVILLE,TX 76034 APPLICANT
GRAPEVINEͲCOLLEYVILLEISD 3051IRAWOODSAVEEGRAPEVINE,TX 76051 STATELAWREQUIRED
Public hearing notices were mailed
Friday, May 26, 2017 by Araceli Botello
Notification List
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The City of Colleyville has scheduled public hearings concerning the above referenced request on the following
dates and location:
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This notice has been sent to all owners of real property within 200 feet of the request as such ownership appears
on the last approved tax roll and all homeowners associations within 200 feet. Action by the Planning and Zoning
Commission serves as a recommendation to the City Council and is not a final action on the request.
The application is on file for public examination in the Community Development Department at 100 Main Street,
Colleyville, Texas. For additional information, please contact the Community Development Department at
817.503.1052. Please reference the zoning case number when requesting information.
Ben Bryner
Community Development Director
bbryner@colleyville.com
Property Owner Notification
May 26, 2017
6(179,$(0$,/RQ)ULGD\0D\
Christine Lopez
Legal Notices
Fort Worth Star-Telegram
400 W. Seventh Street
Fort Worth, TX 76102
Dear Christine:
Please publish and furnish an affidavit (N.E. Section):
Saturday, May 27, 2017
The City of Colleyville Planning and Zoning Commission gives notice of a Public Hearing on Monday,
6/12/17 at 7:00 p.m. at City Hall, 100 Main Street, Colleyville, Texas:
Case PC17-006 - Consideration of a replat, being Lots 2R1, 2R2, & 2R3, Block 1, of the Morris
Addition, a replat of Lot 2, Block 1, of the Morris Addition, located at 7201 Pleasant Run Road
The City Council will hold a Public Hearing on the above items on 7/11/17 at 7:30 p.m. at City Hall,
100 Main Street, Colleyville, Texas.
All interested citizens will be given the opportunity to speak and be heard.
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Araceli Botello
Planning Technician
Legal Notice
RESOLUTION R-17-4150
APPROVING A REPLAT FOR LOTS 2R1, 2R2, AND 2R3, BLOCK 1, OF
THE MORRIS ADDITION
WHEREAS,the Planning and Zoning Commission recommended approval of
the replat for Lots 2R1, 2R2, and 2R3, Block 1, of the Morris
Addition on June 12, 2017.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT the replat for Lots 2R1, 2R2, & 2R3, Block 1, of the Morris
Addition on approximately 6.48 acres, attached as Exhibit “A" -
Plat Exhibit, is hereby approved.
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF ___ AYES, ___ NAYS, AND ___ ABSTENTIONS ON
THIS THE 11TH DAY OF July 2017.
Mayor Richard Newton Mayor Pro Tem Bobby Lindamood
Place 1, Tammy Nakamura Place 5, Nancy Coplen
Place 3, Kathy Wheat Place 6, Mike Taylor
Place 4, George Dodson
ATTEST:CITY OF COLLEYVILLE
Amy Shelley, TRMC Richard Newton
City Secretary Mayor
Exhibit “A” - Plat Exhibit
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 6b Agenda Date 07/11/2017 Number Resolution R-17-4151
Type Resolution
Department City Manager
Title
Consideration of a resolution to deny Oncor Electric Delivery Company LLC's application
to change rates charged to customers located within the City of Colleyville
Strategic Plan
2.1 Provide responsive, efficient city services
Explanation
Reading and Public Hearing
The City of Colleyville, along with 158 other cities served by Oncor Electric Delivery
Company LLC, is a member of the Steering Committee of Cities Served by Oncor. The
Steering Committee has been the primary public interest advocate before the Public
Utility Commission, the Courts, and the Legislature on electric utility regulation matters
for the last 30 years.
On March 17, 2017, Oncor filed an application to change rates with cities retaining
original jurisdiction (including Colleyville). In the filing, the Company seeks to increase
system-wide transmission and distribution rates by $317 million or approximately 7.5
percent over present revenues. The Company asks the City to approve an 11.8
percent increase in residential rates and a 0.5 percent increase in street lighting rates.
If approved, a residential customer using 1000 kWh per month would see a bill
increase of about $6.68 per month.
On April 4, 2017, the City Council approved Resolution R-17-4110, suspending the
April 21, 2017 effective date of the Company’s rate increase for the maximum period
permitted by law (90 days). This allowed the City, working in conjunction with the
Steering Committee, to evaluate the filing, determine whether the filing complies with
law, and if lawful, to determine what further strategy to pursue.
The Steering Committee engaged the services of three consultants, Mr. Lane Kollen,
Mr. Richard Baudino, and Mr. Karl Nalepa, to review the Company’s filing. The
consultants identified numerous unreasonable expenses and propose significant
reductions to the Company’s request. Accordingly, the Steering Committee’s attorneys
recommend that all members adopt the attached Resolution denying the rate change.
Once the resolution is adopted, Oncor will have 30 days to appeal the decision to the
Public Utility Commission of Texas where the appeal will be consolidated with Oncor’s
filing (i.e. PUC Docket No. 46957) currently pending at the Commission.
City Council Agenda Briefing 6b
City of Colleyville Page 2
Financial Impact
Approval of the attached resolution will require Oncor to continue charging its existing
rates to customers within the City, pending a decision from the Public Utility
Commission regarding the anticipated appeal filed by Oncor.
Recommendation
Approve
Attachments
1.Resolution R-17-4110
2.Resolution R-17-4151
RESOLUTION R-17-4110
RESOLUTION OF THE CITY OF COLLEYVILLE SUSPENDING THE
APRIL 21, 2017, EFFECTIVE DATE OF ONCOR ELECTRIC DELIVERY
COMPANY'S REQUESTED RATE CHANGE; APPROVING COOPERATION
WITH THE STEERING COMMITTEE OF CITIES SERVED BY ONCOR TO
HIRE LEGAL AND CONSULTING SERVICES AND TO NEGOTIATE WITH
THE COMPANY AND DIRECT ANY NECESSARY
LITIGATION AND APPEALS
WHEREAS, on March 17, 2017, Oncor Electric Delivery Company (Oncor),
pursuant to PURA §§ 33.001 and 36.001 filed with the City of
Colleyville a Statement of Intent to increase electric
transmission and distribution rates in all municipalities
exercising original jurisdiction within its service area effective
April 21, 2017; and
WHEREAS, the City of Colleyville is a member of the Steering Committee
of Cities Served by Oncor ("Steering Committee") and will
cooperate with the 156 similarly situated city members and
other city participants, in conducting a review of the Company's
application, hire and direct legal counsel and consultants,
prepare a common response, negotiate with the Company prior
to getting reasonable rates, and direct any necessary litigation;
and
WHEREAS, PURA § 36. 108 grants local regulatory authorities the right to
suspend the effective date of proposed rate changes for ninety
90) days after the date the rate change would otherwise be
effective; and
WHEREAS, PURA § 33.023 provides that costs incurred by cities in
ratemaking proceedings are to be reimbursed by the regulated
utility.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT the April 21, 2017, effective date of the rate request
submitted by Oncor on March 17, 2017, be suspended for the
maximum period allowed by law to permit adequate time to
review the proposed changes and to establish reasonable rates.
Resolution R-17-4110
Page 2 of 2
Sec. 2. THAT the Executive Committee of the Steering Committee is
authorized to hire and direct legal counsel and consultants,
negotiate with the Company, make recommendations regarding
reasonable rates, and to intervene and direct any necessary
administrative proceedings or court litigation associated with
an appeal of a rate ordinance and the rate case filed with the
City or Public Utility Commission.
Sec. 3. THAT the City's reasonable rate case expenses shall be
reimbursed by Oncor.
Sec. 4. THAT it is hereby officially found and determined that the
meeting at which this Resolution is passed is open to the public
as required by law and the public notice of the time, place, and
purpose of said meeting was given as required.
Sec. 5. THAT a copy of this Resolution shall be sent to Oncor, Care of
Howard Fisher, Oncor Electric Delivery Company, LLC, 1616
Woodall Rodgers Freeway, Dallas, Texas 75202 and to Thomas
Brocato, Counsel to the Steering Committee, at Lloyd Gosselink
Rochelle & Townsend, P.C., P.O. Box 1725, Austin, Texas
78767-1725.
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF Lo AYES, 0 NAYS, AND DABSTENTIONS ON THIS
4TH DAY OF APRIL 2017.
Mayor Richard Newton Poi` Mayor Pro Tern Chris Putnam 2.
Place 1, Tammy Nakamura Ali...-. Place 5, Nancy Coplen
Place 2, Bobby Lindamood Ali- Place 6, Mike Taylor
Place 4, Jody Short
L TTEST: OF COLLEYVILLE
Amy ' elley, TR C Richard Newton
Secretary Mayor
RESOLUTION R-17-4151
RESOLUTION OF THE CITY OF COLLEYVILLE TEXAS FINDING THAT
ONCOR ELECTRIC DELIVERY COMPANY LLC’S (“ONCOR” OR
“COMPANY”) APPLICATION TO CHANGE RATES WITHIN THE CITY
SHOULD BE DENIED
WHEREAS, the City of Colleyville, Texas (“City”) is an electric utility
customer of Oncor, and a regulatory authority with an interest
in the rates and charges of Oncor; and
WHEREAS, the City is a member of the Steering Committee of Cities
Served by Oncor (“Steering Committee”), a coalition of
similarly situated cities served by Oncor that have joined
together to efficiently and cost effectively review and respond
to electric issues affecting rates charged in Oncor’s service
area; and
WHEREAS, on or about March 17, 2017, Oncor filed with the City an
application to increase system-wide transmission and
distribution rates by $317 million or approximately 7.5 percent
over present revenues. The Company asks the City to approve
an 11.8 percent increase in residential rates and a 0.5 percent
increase in street lighting rates; and
WHEREAS, the Steering Committee is coordinating its review of Oncor’s
application and working with the designated attorneys and
consultants to resolve issues in the Company’s filing; and
WHEREAS,through review of the application, the Steering Committee’s
consultants determined that Oncor’s proposed rates are
excessive; and
WHEREAS,the Steering Committee’s members and attorneys recommend
that members deny the Application.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT the rates proposed by Oncor to be recovered through its
electric rates charged to customers located within the City
limits, are hereby found to be unreasonable and shall be
denied.
Resolution R-17-4151
Page 2 of 2
Sec. 2.THAT the Company shall continue to charge its existing rates to
customers within the City.
Sec. 3. THAT the City’s reasonable rate case expenses shall be
reimbursed in full by Oncor within 30 days of the adoption of
this Resolution.
Sec. 4. THAT it is hereby officially found and determined that the
meeting at which this Resolution is passed is open to the public
as required by law and the public notice of the time, place, and
purpose of said meeting was given as required.
Sec. 5. THAT a copy of this resolution shall be sent to Oncor, Care of
Howard Fisher, Oncor Electric Delivery Company, LLC, 1616
Woodall Rodgers Freeway, Dallas, Texas 75202 and to Thomas
Brocato, Counsel to the Steering Committee, at Lloyd Gosselink
Rochelle & Townsend, P.C., P.O. Box 1725, Austin, Texas
78767-1725.
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF _ AYES, _ NAYS, AND _ ABSTENTIONS ON THIS
11TH DAY OF JULY 2017.
Mayor Richard Newton Mayor Pro Tem Bobby Lindamood
Place 1, Tammy Nakamura Place 3, Kathy Wheat
Place 4, George Dodson Place 5, Nancy Coplen
Place 6, Mike Taylor
ATTEST:CITY OF COLLEYVILLE
Amy Shelley, TRMC Richard Newton
Secretary Mayor
RESOLUTION R-17-4152
A RESOLUTION APPROVING CITY COUNCIL ACTION
UNDER BUSINESS AT THE REGULAR CITY COUNCIL MEETING OF
JULY 11, 2017
WHEREAS, City Council has taken action on certain items on the agenda
under Business.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF ___ AYES, ___ NAYS, AND ___ ABSTENTIONS ON
THIS THE 11 TH DAY OF JULY 2017.
Mayor Richard Newton Mayor Pro Tem Bobby Lindamood
Place 1, Tammy Nakamura Place 3, Kathy Wheat
Place 4, George Dodson Place 5, Nancy Coplen
Place 6, Mike Taylor
ATTEST:CITY OF COLLEYVILLE
Amy Shelley, TRMC Richard Newton
City Secretary Mayor