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City Council-Agenda Packets-6/24/2017
City of Colleyville Page 1 City of Colleyville City Council Worksession Agenda City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Tuesday, June 27, 2017 5:00 p.m. Executive Conference Room Third Floor City Hall 1.CALL TO ORDER 2.PRESENTATION AND DISCUSSION 2a Visioning and discussion of the Parks, Recreation, and Open Space Master Plan 3.ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Friday, June 23, 2017 by 5:00 p.m. Christine Loven Assistant City Secretary A quorum of any Colleyville board, commission, or committee may be present at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1133, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 City of Colleyville Colleyville City Council Worksession Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 2a Agenda Date 06/27/2017 Number Type Presentation and Discussion Department Parks and Recreation Title Visioning and discussion of the Parks, Recreation, and Open Space Master Plan Strategic Plan 1.1 Actively involve and engage stakeholders Explanation The Parks and Recreation Master Plan consultant, Brandstetter Carroll Inc., will guide the City Council through a visioning session and facilitate discussion, per the attached discussion outline, regarding the direction of the Parks, Recreation, and Open Space Master Plan. Attachments 1.Disscussion Outline 2.Participation Group Types 3.Complete Master Plan Proposal 4.Project Scope of Work 5.Contract Agreement COLLEYVILLE PARKS, RECREATION, TRAILS & OPEN SPACE MASTER PLAN City of Colleyville, Texas COUNCIL DISCUSSION Agenda 1.Introductions 2.Brief overview presentation of the Master Plan process 3.Discussion We have reserved time for community leaders to have a discussion with representatives of Brandstetter Carroll Inc., the consulting firm that has been hired to lead the City of Colleyville through the process of developing a Parks, Recreation and Open Space Master Plan including a Trails Plan. The purpose of these discussions is to obtain thoughts on the current offerings by the City of Colleyville and ways in which the City could improve its facilities and services to meet the needs of Colleyville residents for the next ten years. The Plan will involve a variety of public engagement methods to identify the needs of the residents. Please be prepared to discuss the following: •From your perspective as a community leader, what unmet park and recreation needs have your constituents discussed with you? •What questions would you like to see answered through this Master Plan process? •What do you feel are the strengths and weaknesses of the Parks and Recreation Departments? •What do you perceive as the largest unmet needs for parks and recreation services in Colleyville? •Pretend it is 2027 and you are extremely pleased with what the City has accomplished over the last ten years. What has happened to result in this success? What is your vision for the future of the parks and recreation services in Colleyville? We have set aside 45 minutes to 1 hour for the discussion hoping that this will provide adequate time for a full discussion of the issues that are important to you. Discussion Outline Colleyville Parks, Recreation & Open Space Master Plan Qualitative Public Engagement Process Brandstetter Carroll Inc. Engagement Type Selection Method Participants Engagement Method Goal Advantage Kick-Off Event & Public Workshops General invitation, email blasts, social media General public Regional locations; facilitated; Kick- off Event is Open House format Identify key issues and perceptions; promote the web interaction Open to all residents; Identify public perceptions; issues identification; priorities; gaps in services Stakeholder Groups Targeted user groups by invitation Partner organizations, user groups, sponsors, donors 1-3 participants from the same organization; 45-60 minutes; questionnaire; facilitated Identify key issues and perceptions; promote the web interaction Obtain in-depth information about organizations' trends, needs, and priorities In-Park User Surveys Targeted user groups at program locations Key park and facility user groups, partners Face-to-face interview; 1-2 page survey; Identify key issues; facility and program evaluation; promote the web interaction Users have first-hand knowledge of facilities and programs; can be facilitated by staff Staff Focus Groups Representative sample of staff & Management Team Representative sample of staff & Management Team Facilitated session with staff Identify key issues; Discuss staff perceptions of issues and needs. Staff are at the front lines of customer interface School Student Workshops Coordination with local schools High School Student leaders and 5th or 6th grade students Group discussion of facilities / programs currently used and vision for future needs Identify needs and gaps from the youth perspective. Students are often left out of the process. Their input is critical to the long-term growth of the Department Statistically Valid Mail Survey (Mail, Phone, Web Link) Random Selection of households Sample of all households Targeted number of 300+ returned with minimum of 100 per planning area. Statistically valid survey of participation, perceptions, preferences, priorities, needs, etc. Statistically valid; Represents whole community (including non- users); results geocoded for geographic trends analyses; allows cross tabulation by various factors Web/Handout Survey (Web Link, Printed Handout) General public; Email invitations; Handouts at various locations Web users and park/event participants Unlimited participation (goal is as many as possible) Maximum participation; similar questions to mail survey Reaches the largest number of people; allows more to participate Mind Mixer (Website) General public; Email invitations; Social media promotion General public; all previous groups; web users Unlimited participation (goal is as many as possible); changing topics; posting of findings for review. Maintain community engagement throughout the process. Quickly updated throughout process; allows all to participate at their convenience. Participation Group Types December 21, 2016 Qualifications to provide Professional Services for Parks, Recreation, and Open Space Master Plan Colleyville, Texas Complete Master Plan Proposal December 21, 2016 Heather Dowell Parks Manager 100 Main Street Colleyville, TX 76034 RE: City of Colleyville Parks, Recreation and Open Space Master Plan Dear Ms. Dowell: Brandstetter Carroll Inc. (BCI) is pleased to present this proposal for the development of a Park System Plan for the City of Colleyville, Texas. Having met with you several times, and having visited most of the park sites, we are offering a Project Team and a Scope of Services which will address the needs of the Colleyville community. As you review this document, please consider the following points: 1. BCI has been an industry leader in the development of CITIZEN DRIVEN planning. While Colleyville enjoys an excellent Park System with first class facilities, there may be some facilities and programs not offered. In our process, citizens will have many opportunities to share their thoughts, perhaps revealing unmet needs 2. BCI understands the desire of citizens to participate in passive recreation, including hiking and walking. All of our survey data points to a continued need for trails and open space. This trend is not new, but elected officials are finally responding to the voices of their constituents. 3. BCI has seen the connection between Parks and Recreation and Quality of Life. This translates into greater citizen well-being and enhanced property values. 4. BCI has a record of implementation as a result of their process. The Scope of Services describes an ACTION PLAN which focuses upon both citizen need as well as available resources for implementation. The firm has historically examined the effect of its planning recommendations on the budget of a city in order to determine the practicality of its proposals. 5. BCI believes in practical and detailed recommendations, such that the ACTION PLAN reflects the best practices in the industry and a detailed "game plan" for Colleyville. 6. BCI understands that the Final Report is not a design exercise, but a consensus building document, built around citizen needs bringing forth serious policy recommendations. BCI is offering a team of planning professionals who have worked together on previous studies including the Texas cities of Kyle, Allen, Austin (2) and Grand Prairie. Patrick D. Hoagland ASLA will serve as Project Manager, bringing over 30 years experience, and having completed over 50 similar plans and a national constituency. Kathleen Grove Prasser is a nationally recognized parks and recreation advocate, recently serving as the CEO of the National Recreation and Park Association. Her effectiveness in Citizen Engagement is recognized nationwide. Jim Waldbauer P.E. of BW2 Engineers is our trails consultant and he has completed numerous trails in the MetroPlex. The remaining BCI 2360 Chauvin Dr LEXINGTON KY 40517 859.268.1933 FX: 859.268.3341 308 East 8th St CINCINNATI OH 45202 513.651.4224 FX: 513.651.0147 1220 West 6th St Suite 300 CLEVELAND OH 44113 216.241.4480 FX: 216.736.7155 17300 Preston Rd Suite 310 DALLAS TX 75252 469.941.4926 FX: 469.941.4112 staff is well versed in the planning, design and implementation of recreational facilities and programs. Our plans become REALITY because we urge the decision makers to LISTEN to their people. We look forward to your due consideration. Very truly yours, Brandstetter Carroll Inc. Elizabeth Holser, AIA Dallas Principal TABLE OF CONTENTS i SECTION I. EXECUTIVE SUMMARY SECTION II. FIRM INFORMATION SECTION III. CONSULTANT TEAM SECTION IV. QUALIFICATIONS OF KEY PERSONNEL SECTION V. RELATED EXPERIENCE AND REFERENCES SECTION VI. APPENDIX Se c t i o n I Ex e c u t i v e S u m m a r y Section I Executive Summary EXECUTIVE SUMMARY Section I 1 PRIMARY CONTACT The primary contact for this project will be Elizabeth Holser. Street Address: 17300 Preston Road, Suite 310, Dallas, TX 75252 Phone Number: 469.941.4926 Fax Number: 469.941.4112 Email Address: eholser@bciaep.com Web Address: www.brandstettercarroll.com PROJECT APPROACH Brandstetter Carroll Inc.’s vast experience has clearly identified that successful Master Plans are ones in which the community is truly engaged throughout the process and the recommendations are based upon the community engagement. To accomplish this, there must be a progression as shown below and as outlined in the Scope of Services: Brandstetter Carroll Inc. (BCI) will use a variety of public engagement methods to gain the input needed for a successful plan. These methods include: An engaged Steering Committee FUN and interactive public workshops that are community events, not just the typical evening meetings. Stakeholder groups of interested groups and individuals to gain insight on the particulars of their organization’s trends and needs. Web based and handout surveys EXECUTIVE SUMMARY Section I 2 Web based community engagement through MySidewalk, which is a web site specifically for your project which allows interaction in a variety of ways, such as instant polls and idea generation. Promotion through social media. Public presentations of interim findings and the draft and final reports. These methods build a solid platform on which to build strong recommendations that will be supported by the community. PROPOSED SCOPE OF SERVICES The Brandstetter Carroll Inc. Team proposes the following Scope of Services for the City of Colleyville Parks, Recreation and Open Space Master Plan. Upon selection, the Team would work closely with City Staff to refine the scope to meet its specific needs. EVALUATE PHASE 1. Planning Context a. Master Plan Steering Committee – The City will appoint a Master Plan Steering Committee to work with the Consultants throughout the process. The Consultants will meet with them regularly with updates of the findings and the Committee will assist in establishing the future vision, goals and objectives, and priorities. The Steering Committee should include all members of the Parks and Recreation Advisory Board along with representatives from Parks and Recreation Department, Schools, City Council, and other organizations. b. Demographic Analysis - Using information provided by the City of Colleyville, the Council of Governments, and other sources, perform an analysis of the demographic and population characteristics of Colleyville. 1. Using ESRI Business Analyst Software and by coordinating with the Colleyville City Staff, identify the demographic and land use trends and characteristics within the City limits. Information may include: Demographic characteristics (quantity, ages, race, etc.) Five year population projections Household size Average or median household income and per capita income c. Review of Previous Studies - Review all previous studies that will be provided by the Owner that pertain to the delivery of parks, recreation and leisure services, including, but not limited to: Comprehensive Plan, previous Master Plans, annual reports, Park Board Strategic Plan, program guides, newsletters, policies, use agreements, brochures, School District plans, and other planning studies. Summarize the key findings of each report to be included in an appendix to the report. d. Review Progress on the 2011 Parks, Recreation and Open Space Plan – Review the recommendations of the 2011 Plan and identify the status of the recommendations, including the trail and linkage connections. e. City of Colleyville Policy Review - Perform a review of City of Colleyville policies, and any mandated plans as they may impact park and recreation facilities, programs and services. f. Management Structure – Perform a review and analysis of the City of Colleyville’s existing management structure, staff levels, and operations. EXECUTIVE SUMMARY Section I 3 g. Funding Analysis - Review the past five year’s budgets and the proposed future operating and capital budgets. h. Benchmarking Comparisons to Similar Systems - Using the NRPA (National Recreation and Parks Association) ParkMetrics (formerly called PRORAGIS) program, compare facilities, programs, operating budgets, etc. with other like agencies throughout Texas and similar agencies throughout the nation. Currently Colleyville is not included on the NRPA database for this program, but over 20 other cities in Texas have participated providing a quality database for comparison. i. Report and Presentation - Prepare a report summarizing this phase and present it to the Master Plan Steering Committee. 2. Existing Parks, Facilities, and Programs Analysis a. Parks, Open Space and Facilities Inventory - Inventory all existing parks and recreation facilities offered in and adjacent to the City of Colleyville, including parks and facilities operated by others including GCISD Schools. Make site visits to all of the City of Colleyville facilities with the purpose of identifying the existing conditions and assessing opportunities for improvements. A detailed Qualitative Assessment form will be completed for each City of Colleyville owned facility. b. Trails Inventory – Identify and map existing and planned trails and linkages in the City and immediate surrounding area including the North Texas Regional Veloweb. c. Recreation Programs Assessment - Use public input, staff input and the Consultant’s observations to perform a review of current program and service offerings, levels of usage, attendance, and customer satisfaction levels. The Needs Assessment Survey will be utilized to identify existing satisfaction levels. The Stakeholder Groups in the Needs Analysis Phase will be part of this analysis. Identify the core programs that should be offered, competition for these program users, customer satisfaction, and the potential for market growth. d. Program Provider Analysis – The analysis will also include identification of other providers of community and recreation services and recommendations for minimizing duplication and enhancing possibilities for partnerships where appropriate. e. City-Wide Park and Recreation Facilities Map – Prepare a map using GIS software which illustrates all of the city-owned parks and recreation facilities and trails as well as those of the Schools and other providers in the area. f. Geographic Distribution – Service Gap Analysis – Prepare an analysis of the current service gaps by mapping the locations of current parks by park-type categories using walk and drive times. Specific facilities will also be mapped and will be overlaid with population density dots to compare the household locations with the facility locations. Individual maps will be prepared for picnic shelters, trails, playgrounds, soccer fields, aquatic facilities, baseball/softball diamonds, aquatic facilities, recreation centers, and more to identify the distribution of the specific facilities throughout the community. A Composite Service Areas Map will be prepared which identifies the overall service delivery throughout the City. g. Report and Presentation - Prepare a report summarizing this phase and make a presentation of the findings to the Master Plan Steering Committee. EXECUTIVE SUMMARY Section I 4 ENGAGE PHASE 1. Needs Assessment a. Kick-Off Event – In conjunction with the Parks and Recreation Department, conduct an event (possibly combined with an existing program event) in which participants will complete surveys, interact with Staff and the Consultants, use play money to vote on their priorities for various improvements, and become informed about the project interactive web site and on- line surveys. b. Initial Public Workshop - Conduct a more traditional public workshop at a convenient location to identify the public perception of park facilities and programming needs. The purpose of this public workshop will be to solicit input from the citizens and users regarding their concerns and opinions about existing facilities and programs, and their desires for future facilities and programs. The workshops will be interactive and involve all participants in a variety of methods. c. Staff Input - Conduct meetings, employee survey, and interviews with the City of Colleyville staff members regarding their perceptions of the public’s needs and concerns, and the potential for improved services, facilities, programs, and public access. Identify the strengths, weaknesses, service needs and impediments (SWOT) to current operations. Staff will be invited from the following City Departments: Parks and Recreation, Public Works Department, Administration, Police, and Planning Commission. The public input process will assist in this exercise. d. Stakeholder Groups - Conduct up to 12 stakeholder group meetings and round table discussions with various special interest and user groups. The City of Colleyville will provide invitations and meeting space for these meetings. Anticipated groups may include: program users, parents of children in programs, partner organizations, organized athletic league officials, the park board, cultural arts organizations, School Board, senior citizens, YMCA, and other organizations to be identified between the Consultant, Steering Committee, and City of Colleyville. Questions will be prepared in advance to be approved by the Steering Committee. The questions will be sent to the stakeholder group participants for discussions with their organizations before the actual focus group. e. School Student Workshops – Conduct workshops in the schools to receive ideas and gain the perspective of youth from groups of fifth and sixth graders and high school students. The City will assist in establishing these meetings. f. MySidewalk Web Based Public Engagement Program –Set up and manage a web site to solicit public engagement. BCI currently uses MySidewalk, which is a web based on-line community collaboration program whereby residents can find out about the project, input their ideas, second ideas, respond to instant polls, respond to web surveys, and much more. The web site will be specifically for the City of Colleyville. g. Household Needs Assessment Survey (Optional)– The input from the workshops, stakeholder groups and staff input will be utilized to develop a statistically valid mail and/or phone survey with a minimum of 300 responses from planning areas of Colleyville. Surveys will be mailed to at least 1,500 households. The base survey included in this proposal is a 5-6 page survey. The responses will be geocoded to allow analysis by geographic area. Cross tables will be generated to analyze specific items such as priorities of families with children, households with seniors, etc. The survey will be used to identify: Current satisfaction levels with programs and facilities; Participation and satisfaction with current programs; Parks currently used; EXECUTIVE SUMMARY Section I 5 Needs for various indoor and outdoor facilities and programs; Identification of the most needed indoor and outdoor facilities; Identification of the primary functions that should be performed by the City of Colleyville regarding parks, recreation, open space, trail linkages, programs and facilities; Specific questions pertaining to any proposed new facilities. The survey will be facilitated by ETC Institute which has performed over 700 similar surveys and worked with BCI on over 25 projects. h. Web Based Survey – Conduct a shorter web based survey asking similar questions to the Household Needs Assessment Survey. Whereas the statistically valid mail survey will reach a selected, random sample of residents, the goal of this survey is to engage as many residents as possible. The survey will utilize the BCI subscription to Survey Monkey. Questions will be approved by the Master Plan Steering Committee. The City of Colleyville will promote the use of the web survey through email blasts, newsletter announcements, placement on their web page, setting up a computer terminal in City Hall for use by patrons, and other methods. i. Needs Analysis Report - Prepare a summary report of the Needs Analysis for review by the Master Plan Steering Committee. j. Needs Assessment Presentation – Conduct a public workshop presentation of the preliminary findings of the Needs Assessment effort. The purpose of this meeting will be to inform the public of preliminary findings prior to the development of specific recommendations. ENVISION PHASE 1. Vision, Goals and Objectives – Working with the Master Plan Steering Committee, Parks and Recreation Department, Parks and Recreation Advisory Board, and City Council - The Consultant will: Vision, Goals & Objectives - Using all of the previous findings, identify the following: Develop a new mission statement for the Parks and Recreation Department; Identify the Future Vision for Parks and Recreation in Colleyville; Identify Proposed Level of Service Standards for park land and specific recreation facilities; Identify Short Term Goals and Objectives; Identify Long Term Goals and Objectives. PLANNING PHASE 1. Physical Planning, Program, and Services Recommendations - The Consultant will: a. City Wide Park and Facility Improvement Recommendations - Prepare a City wide map illustrating proposed general locations of new parks by park type categories (mini-park, neighborhood, community, special use, or linear park). b. Individual Park Recommendations and Costs– Identify the specific needed improvements at each park or recreation facility. Prepare an opinion of probable construction cost for each capital improvement recommended in the plan. c. Park Concept Plans - Prepare park concept plans for up to five parks to illustrate improvements to existing parks and any new parks recommended in the Plan. Prepare text recommendations for improvements to other existing parks. d. Partnership Opportunities – Examine potential partnership opportunities with local schools, other park and recreation providers, and local businesses. EXECUTIVE SUMMARY Section I 6 e. Capital Improvement and Land Acquisition Priorities – Work with City of Colleyville staff and the Master Plan Steering Committee to prioritize, by selected facility type, the capital improvements and acquisitions. This process will identify the short range (0-2 years), mid-range (3-5 years) and long-range (6-10 years) recommendations. Proposed land acquisition will also be prioritized. f. Report – Prepare a summary report of the Recommendations stage. g. Presentations - Present the plan and recommendations to the Steering Committee and Park Board. 2. Action Plan - The Consultant will develop: a. Phased Implementation Plan with specific strategies and recommendations for: Guidelines for prioritization of future capital improvements; Land acquisition; Trail recommendations; Parks, greenway and open space land acquisition; Facility recommendations; Park and facility operations recommendations; Programs and services recommendations; Budgeting and funding/financial management recommendations and priorities; This process will identify the short range (0-2 years), mid-range (3-5 years) and long- range (6-10 years) action steps along with the responsible party and potential funding sources The strategies will be referenced to the City Comprehensive Plan. b. Funding Recommendations – Identify potential funding sources and their applicability for the recommendations in the Master Plan. c. Draft Master Plan - Prepare a Draft Master Plan for review by the city staff and Master Plan Steering Committee. d. Action Plan Presentation - Make a presentation of the Draft Action Plan and Final Needs Assessment recommendations to the Master Plan Steering Committee and other groups as identified. e. Final Master Plan - Following the reviews of each of the separate reports, prepare a Final Master Plan that includes all components of the planning process. f. Final Presentations - Make presentations of the Final Master Plan to the Master Plan Steering Committee, Public, Parks and Recreation Advisory Board, Planning and Zoning Commission, and Colleyville City Council. g. Executive Summary - Prepare an Executive Summary that summarizes the findings, recommendations, and actions. 3. Deliverables - Final deliverables will include: a. A Service Area Map showing existing and proposed residential areas, existing park locations, existing park service areas, and proposed parks, walkways, bikeways and recreation facility locations. These items may be included as one map or separated into several maps, depending upon the clarity of the information and the need for separate maps. b. Twenty (20) copies of the Draft Master Plan c. Twenty (20) copies of the Final Master Plan and Executive Summary including all of the previous reports. EXECUTIVE SUMMARY Section I 7 d. Four digital copies of all reports and graphics for use by the Owner. e. Maps will be prepared in digital shapefile format using ESRI ArcGIS 10.2 for use by the Owner. f. BCI has the in-house capability to print the reports and dry-mounted display boards at a relatively low cost compared to outsourcing. PROJECT SCHEDULE A proposed project schedule is provided on the following pages. This schedule identifies the delivery of the Draft Master Plan at the end of eight months. This schedule is driven by the public engagement process and a main factor is the length of the Statistically Valid Household Assessment Survey. The schedule can be accelerated if necessary. PROJECT FEE PROPOSAL The following table identifies the overall hours and fee by phase. PHASE HOURS FEE EVALUATE PHASE Planning Context 93 $12,700 Existing Parks, Facilities, and Programs Assessment 167 $17.385 ENGAGE PHASE Needs Assessment 147 $22,615 ENVISION PHASE Strategic Plan 55 $8,215 PLAN PHASE Physical Planning, Programs, and Service Recommendations 96 $8,870 Action Plan 262 $27,400 TOTAL 732 $97,815 Optional Statistically Valid Needs Assessment Survey $14,720 TOTAL WITH OPTIONAL SERVICES $111,720 EXECUTIVE SUMMARY Section I 8 SCHEDULE EXECUTIVE SUMMARY Section I 9 QUALITATIVE PUBLIC ENGAGEMENT PROCESS Section II Firm Information Se c t i o n I I Fi r m I n f o r m a t i o n FIRM INFORMATION Section II 10 FIRM OVERVIEW Brandstetter Carroll Inc. (BCI) began in 1979 in Lexington Kentucky, with the express purpose of providing architectural, engineering and planning services to cities, counties and other units of local government. Since that time, the firm has grown to include a staff of over 55 people with additional offices in Dallas, Texas, Cincinnati and Cleveland, Ohio. BCI has completed over $2.6 Billion in construction volume including all phases of public infrastructure for local public clients. BCI actually began by providing planning and design services for parks and recreation clients on a regional basis. The firm has been a leader in the evolution of Park System Planning, spearheading the first "Master Plan for Service Delivery" for the Cincinnati Recreation Commission in 1996. This plan raised Citizen Participation to new levels by holding local meetings in over 17 city neighborhoods. This plan resulted in the implementation of over $60 Million in improvements over 10 years. Many other communities around the nation followed this example, creating a new paradigm in the industry. This became a prototype Vision Plan. BCI has taken other leading roles in the development of park facilities in aquatics, recreation center design, senior facilities and facilities for special populations. The firm has also recently assisted several cities in implementing voter- approved bond levies for capital construction. Finally, BCI has assisted many cities in forming partnerships with nonprofit providers (P3) in the implementation of joint facilities and programs. Some of these providers include The Cleveland Clinic, Parma Hospital, The Kroger Company, The Salvation Army and several YMCAs . PRINCIPALS The following individuals are Principals of BCI. Lawrence W. Brandstetter, AIA President Michael E. Carroll, AIA Senior Vice President Bruce G. Brandstetter, P.E. Senior Vice President Monica G. Sumner, RA, CID Vice President Benjamin E. Brandstetter, P.E., LEED GA Vice President Nancy K. Nozik, AIA Principal Richard T. Parker, AIA, LEED AP Principal Patrick D. Hoagland, ASLA Principal Elizabeth S. Holser, AIA Principal FIRM INFORMATION Section II 11 NUMBER OF PERSONNEL Administrative 10 Transportation Engineer 2 Architect 16 Interior Designer 2 CADD Technician 9 Landscape Architect 4 Civil Engineer 7 Technician Analyst 5 Construction Inspector 4 LEED AP/LEED GA 10 TECHNICAL RESOURCES All BCI offices maintain appropriate hardware and updated software to produce the documents required for managing, designing, and producing the professional services provided to clients. BCI is proficient in the following software applications that may be used on this project: Microsoft Excel Microsoft Word Adobe InDesign Bluebeam Adobe Photoshop Revit Sketch-up AutoCAD Masterspec Arc GIS 10.5 ESRI Business Analyst Microsoft PowerPoint Section III Consultant Team Se c t i o n I I I Co n s u l t a n t T e a m CONSULTANT TEAM Section III 12 ORGANIZATIONAL CHART STAFF TIME COMMITMENT The following table identifies the estimated percent of the staff person’s overall time that will be dedicated to the project over the duration of the project. Team Member Percent of Time Patrick Hoagland 30% Elizabeth Holser 20% Keith Rodenhauser 30% Monica Sumner 5% Mark Horman 10% Charles Schneider 5% Kathleen Prasser 15% James Waldbauer 15% Chris Tatham 5% CONSULTANT TEAM Section III 13 KATHLEEN (GROVE) PRASSER, GROVE CONSULTING INC. – STRATEGY & PUBLIC ENGAGEMENT CONSULTANT Ms. Prasser has assisted BCI on several community engagement efforts including: Fairfax, Virginia, Lexington, Kentucky and Grand Prairie, Texas. Her particular style is conducive to the generation of "group thinking" and response. In addition, her enthusiasm for public recreation and subsequent "Quality of Life" enhancement has been the core of her professional career since her days as Parks Director in Manassas Virginia, through her time as CEO of NRPA on to her nationwide consulting practice. Ms. Prasser will assist the City in leading the strategic planning process to develop an updated mission, vision, and goals. She will also utilize her outstanding facilitation skills in the public engagement phase. Ms. Prasser brings over 30 years’ experience to the Team. Prior to starting Grove Consulting Inc. in 2008, she had been the CEO for the National Recreation and Park Association in Ashburn, Virginia. Her career began as Recreation Director in Manassas, Virginia. Following that, she served in several Human Resource and Organizational Development positions in the private sector including the Canadian International Bank Corporation. Her experience with BCI includes the BCI Strategic Plan in 2011 as well as several planning assignments including the City of Fairfax, Virginia Park System Plan and City of Lexington Parks and Recreation Master Plan. BW2 ENGINEERING INC. – TRAILS CONSULTANT BW2 provides professional surveying and engineering services for a wide range of projects, including pedestrian hike and bike trail planning and design, water system improvements, wastewater system planning and design, roadway (paving) infrastructure design, hydraulics design for drainage improvements, and civil infrastructure design for site development projects (for municipal facilities). The principals of BW2, Jim Waldbauer, P.E., Mike Burge, P.E., and Jack Wilder, R.P.L.S., have worked together for over 25 years in the Dallas Metroplex area including several years at a large, Texas-based consulting engineering firm. BW2’s client base consists almost exclusively of municipal and governmental clients and other design professionals who work directly for municipal and governmental clients. BW2 has experience with numerous municipalities such as the Cities of Addison, Allen, Carrollton, Cedar Hill, Coppell, Garland, Grapevine, Highland Village, Little Elm, Lucas, McKinney, Mesquite, Plano, Prosper, Richardson, and Sachse, and other agencies such as Dallas County, Dallas Area Rapid Transit (DART), D/FW International Airport, and the Trinity River Authority (TRA). In addition, BW2 personnel are pre-certified with the Texas Department of Transportation (TxDOT) for both engineering and surveying services. ETC INSTITUTE – SURVEY CONSULTANT The efforts of ETC Institute will be led by Chris Tatham, who has over 20 years of experience in market research and consulting experience in a wide range of parks, recreation, sports, fitness, health and general governmental projects. He has overseen the completion over 600 parks and recreation needs assessments, master plans, strategic plans, and feasibility studies. Mr. Tatham has designed and managed nearly 2,000 community surveys in more than 700 communities. Section IV Qualifications of Key Personnel Se c t i o n I V Qu a l i f i c a t i o n s o f K e y P e r s o n n e l Section IV 14 EDUCATION The Ohio State University, B.S. Landscape Architecture REGISTRATION Registered Landscape Architect: Texas –2781 Commonwealth of Kentucky – 316, Ohio –663, Commonwealth of Virginia –0406001787, Tennessee –0487, West Virginia – 352, CLARB –1339, Georgia – LA001486, New Jersey - 21AS00096200 Council of Landscape Architectural Registration Boards Certificate AFFILIATIONS American Society of Landscape Architects (KY Chapter –President, 1984 and Trustee, 1991-1996) Kentucky Recreation and Park Society Ohio Parks and Recreation Association PATRICK D. HOAGLAND, ASLA Principal-in-Charge PARKS AND RECREATION NEEDS ANALYSIS AND SYSTEM MASTER PLANNING City of Austin Aquatic Facilities Needs Assessment Austin, Texas City of Austin Aquatics Master Plan Austin, Texas City of Grand Prairie Parks, Recreation, and Open Space Master Plan Grand Prairie, Texas Somerset County Park Commission Capital Facilities Plan Somerset County, New Jersey Morris County Park Commission Strategic Plan Morris County, New Jersey Princeton Parks and Recreation Master Plan and Community Park Design Princeton, New Jersey Dayton Parks, Recreation and Culture Master Plan Dayton, Ohio Master Plan for Service Delivery Cincinnati Recreation Commission Cincinnati Parks and Greenways Master Plan Cincinnati Park Board Preservation and Recreation Needs Assessment and Action Plan Franklin Township, New Jersey Fairfax Parks, Recreation, Open Space, Trails, and Cultural Arts Master Plan Fairfax, Virginia Muhlenberg County Parks and Recreation Master Plan (Established New Parks and Recreation Department) Muhlenberg County, Kentucky Bowling Green Parks & Recreation Master Plan Bowling Green, Kentucky Strongsville Parks & Recreation Master Plan Strongsville, Ohio Westlake Parks & Recreation Master Plan Westlake, Ohio Morris County Park Commission Strategic Plan Section IV 15 EDUCATION Texas Tech University, College of Architecture Bachelor of Architecture, 1990 REGISTRATION Registered Architect: State of Texas, #17103 PROFESSIONAL AFFILIATIONS American Institute of Architects: Member # 30204881 Texas Society of Architects Dallas Chapter AIA ELIZABETH S. HOLSER, AIA Project Manager MUNICIPAL/RECREATION Grand Prairie Parks, Recreation and Open Space Master Plan Grand Prairie, TX Ford Pool Allen, TX Grapevine/Colleyville ISD Natatorium Grapevine, TX City of Plano Senior Citizen’s Center Plano, TX City of Plano –Harrington Park Improvements/Pavilion Plano, TX University of Texas at Austin –Gregory Gymnasium Additions and Renovations Austin, TX Temple ISD -Temple High School Stadium and Athletic Facility Renovation Temple, TX Brownsville Public Library –New Main Library Brownsville, TX Brownsville Public Library –Southmost Branch Library Brownsville, TX NON-PROFIT ORGANIZATIONS/RELIGIOUS Christ The King Parish Community Center Dallas, TX University Park United Methodist Church –Multi- purpose/Gymnasium and Education Additions Dallas, TX First United Methodist Church of Rockwall, Phase II Education Building/Playgrounds Rockwall, TX Stonebriar Community Church Master Plan +Phase I Worship Frisco, TX Stonebriar Community Church Master Plan -Phase II Children’s Education Building Frisco, TX Park Cities Presbyterian Church Development Studies Dallas, TX Ford Pool Site Plan Section IV 16 EDUCATION National-Louis University, Evanston, IL Master of Science, Management Bachelor of Arts, Applied Behavioral Science CAREER HIGHLIGHTS •President, Grove Consulting, LLC (2008-present) •CEO/COO, National Recreation & Park Association (2003-2008) •Human Resources & Organization Development, Canadian Imperial Bank of Commerce (2001-2003) •Human Resources & Organization Development, Network Equipment Technologies, Inc. (1997-2001) •Human Resources, Synectics Corp (1994-1997) •Human Resources, TeleLink Research, Inc. (1989-1994) •Director, City of Manassas Recreation & Parks (1991-1992) •Management Analyst, Fairfax County Park Authority (1980-1991) AFFILIATIONS Association of Change Management Professionals Society of Human Resource Management KATHLEEN (GROVE) PRASSER Strategy & Public Engagement STRATEGIC PLANNING City of Fairfax Recreation & Parks Strategic Master Plan City of Fairfax, VA Grand Prairie Recreation & Parks Strategic Master Plan Grand Prairie, TX Lexington –Fayette Urban County Government Recreation & Parks Strategic Master Plan Lexington, KY Fairfax County Park Authority Board of Directors Strategic Planning Fairfax, VA Fairfax County Office of Emergency Management Strategic Plan Fairfax, VA Almond Board of California Strategic Plan Modesto, CA USDA National Organic Program Strategic Plan Washington, DC COMMUNITY &STAKEHOLDER ENGAGEMENT City of Fairfax Recreation & Parks Strategic Master Plan City of Fairfax, VA Grand Prairie Recreation & Parks Strategic Master Plan Grand Prairie, TX Lexington –Fayette Urban County Government Recreation & Parks Strategic Master Plan Lexington, KY US Forest Service Washington, DC Walter Reed National Military Medical Center, National Intrepid Center of Excellence Bethesda, MD Federal Aviation Administration, Future Flight Program Stakeholder Engagement Strategy Washington, DC City of Fairfax Strategic Plan Section IV 17 EDUCATION University of Kentucky, Bachelor of Architecture REGISTRATION Registered Architect: Commonwealth of Kentucky # 5641 Certified Interior Designer: Commonwealth of Kentucky #55 AFFILIATIONS AIAS, 1988 -1993 President Student Body -College of Architecture, ‘92,’93 NCARB (Intern Development Program) President Local Chapter-Business Network International Advisory Committee, Lexington Community College Architectural Technology Program, 2001 –2003 President Spindletop Homemakers 2007 -2008 Kentucky Library Association Member Lexington Architectural Review Board 2008-2010 President Spindletop Community Association 2010 –2012 MONICA G. SUMNER Consulting Architect RECREATION/COMMUNITY CENTERS/AQUATIC Kyle Vista Recreation Center, Park Design & Operations Plan Kyle, Texas Hamburg Pavilion YMCA Lexington, Kentucky Jessamine County YMCA Nicholasville, Kentucky Ray and Joan Kroc Community Center Ashland, Ohio Don Umerley Civic Center Addition Rocky River, Ohio Tri-Health Indoor and Outdoor Aquatic Addition Cincinnati, Ohio Groveport Recreation Center Groveport, Ohio Mt. Washington Community Center Cincinnati Recreation Commission Madisonville Community Center Cincinnati Recreation Commission Bowling Green Recreation Center Bowling Green, Kentucky Paducah Recreation Center Feasibility Study Paducah, Kentucky Paradise Cove Family Aquatic Center Richmond, Kentucky Tipp City Aquatic Center Tipp City, Ohio Marietta Family Aquatic Center Marietta, Ohio Groveport Outdoor; Indoor Aquatic Centers Groveport, Ohio Shelbyville Indoor and Outdoor Aquatic Center Shelbyville, Kentucky Mt. Lookout Swim Club and Pool Cincinnati, Ohio Parky’s Pirate Cove Cincinnati, Ohio Kyle Vista Recreation Center Section IV 18 EDUCATION University of Texas University of Kentucky, B.S.C.E. Major Area of Study –Hydrology and Hydraulics REGISTRATION Professional Engineer: Commonwealth of Kentucky #22599 CERTIFICATIONS Certified Pool Operator, Ohio Aquatic Council, LTD—2008 SPECIALTIES Site Development and Utilities Aquatic Facilities Design Aquatic Mechanical Design Water and Waste Water Treatment CHARLES L. SCHNEIDER, P.E. Project Engineer PARK AND AQUATIC DESIGN Ford Pool Allen, Texas Kyle Vista Recreation Center and Park Kyle, Texas City of Austin Aquatic Facilities Needs Assessment Austin, Texas Oak Grove Park Centerville-Washington Park District, Ohio Patricia Allyn Park Clearcreek Township, Ohio Kincaid State Park Lodge Study Pendleton County, Kentucky Grant County Park Grant County, Kentucky Beech Acres Park, Anderson Park District Anderson Township, Ohio Colerain Park Colerain Township, Ohio Veterans Bartlett Park Newport, Kentucky Plain City Family Aquatic Center Plain City, Ohio Lincoln Park Pool Marion, Ohio Community Park Pool Redevelopment Princeton, New Jersey Paradise Cove Family Aquatic Center Richmond, Kentucky Aquatic and Recreation Complex at The Heights Huber Heights, Ohio Indian Acres Family Aquatic Center Marietta, Ohio Roosevelt Commons Indoor Natatorium Dayton, Ohio Fairview Commons Sprayground Dayton, Ohio Clippard Park and Sprayground Colerain Township, Ohio Austin, Texas Aquatic Facilities Master Plan Section IV 19 KEITH E. RODENHAUSER Planner Mr.Rodenhauser is a Planner and GIS Specialist in the Recreation, Planning and Landscape Architecture Division.His responsibilities include GIS mapping and analysis,demographic analysis,public engagement facilitation,environmental planning,and related analyses.Mr.Rodenhauser is proficient in geoprocessing,map production,spatial analysis,statistical analysis,land use,zoning, watershed management,land conservation,and development regulations. PARKS, RECREATION, TRAIL, & OPEN SPACE PLANNING City of Grand Prairie Parks, Recreation, and Open Space Master Plan Grand Prairie, Texas City of Austin Aquatics Master Plan Austin, Texas Monroe Parks and Recreation Master Plan Monroe, Ohio Bowling Green Parks and Recreation Master Plan Bowling Green, Kentucky Lofino Plaza Needs Assessment Beavercreek, Ohio Recreation Center Study Frankfort, Kentucky Morris County Preservation Trust Analysis & Strategy Report Morris County, New Jersey Strategic Plan for Parks, Recreation, Open Space, Trails, Events, and Cultural Arts Fairfax, Virginia Westlake Parks and Recreation Master Plan Westlake, Ohio Aquatic Facilities Needs Assessment and Strategic Plan Austin, Texas Great Miami River Trail Monroe, Ohio Lexington Parks and Recreation Master Plan Lexington, Kentucky Portage Park District Master Plan Portage County, Ohio EDUCATION University of Cincinnati Master of Community Planning Environmental Planning Graduate Certificate –Geographic Information Systems The Ohio State University, BA Sociology PREVIOUS EMPLOYMENT North Avondale Neighborhood Association Planning Intern Bond Hill CURC, Planning Intern PREVIOUS PROJECTS Comprehensive Plan for the Village of Morrow Morrow, Ohio Neighborhood Business District Analysis for North Avondale Neighborhood Association Housing Assessment for Bond Hill CURC United Way GIS Analysis Safe Routes to Schools Plan for Fairfield Township, Ohio AFFILIATIONS American Planning Association Ohio Chapter APA Westlake, Ohio Parks and Recreation Master Plan Section IV 20 MARK E. HORMAN, ASLA Park Planner PARKS AND RECREATION SYSTEM MASTER PLANNING Dayton Parks, Recreation and Culture Master Plan Dayton, Ohio Osborne and Sunset Parks Master Plans Willoughby, Ohio South Park Master Plan Brunswick, Ohio Boardman Parks and Recreation Master Plan Boardman Township Park District, Ohio Beavercreek Parks and Recreation Master Plan Beavercreek, Ohio Franklin Township Preservation and Recreation Needs Assessment and Action Plan Franklin Township, New Jersey Belle Mead GSA Depot Master Plan Somerset County, New Jersey Middletown Parks and Recreation Master Plan Middletown, New Jersey Morris County Park Commission Strategic Plan Morris County, New Jersey Capital Facilities Plan, Somerset Park Commission Somerset County, New Jersey Princeton Parks and Recreation Master Plan Princeton, New Jersey Harrison County-Cynthiana Master Plan Cynthiana, Kentucky Miles Property Master Plan Louisville/Jefferson County, Kentucky PARK DESIGN Charles Pointe Park Bridgeport, West Virginia Colerain Park Expansion Colerain Township, Ohio Clippard and Groesbeck Parks Colerain Township, Ohio Oak Grove Park Centerville-Washington Park District Winton Woods Harbor Renovation Hamilton County, Ohio Sailorway Park Vermilion, Ohio Sycamore Township Nature Park Sycamore Township, Ohio Tipp City Park Tipp City, Ohio Patricia Allyn Park Warren County, Ohio Millennium Park Danville, Kentucky EDUCATION University of Kentucky B.S. Landscape Architecture REGISTRATION Registered Landscape Architect: Commonwealth of Kentucky AFFILIATIONS Council of Landscape Architectural Registration Boards - Kentucky State Board of Examiners and Registration of Landscape Architects Governor Appointed: 1984-1987, Re- appointed: 1987-1990, 1990 – 1993 Elected Kentucky delegate to the National Meeting of the Council of Landscape Architectural Registration Boards 1985, 1986, 1987, 1988, 1990 President of the Kentucky State Board of Examiners and Registration of Landscape Architects, 1991-1993 Additional: Participated in the joint authorship of Kentucky's newly ratified registration laws and CLARB National Committee on Continuing Education for Landscape Architects Section IV 21 Section IV 22 Section V Related Experience and References Se c t i o n V Re l a t e d E x p e r i e n c e a n d R e f e r e n c e s 23Section V PARKS AND RECREATION MASTER PLAN Grand Prairie, Texas Brandstetter Carroll Inc.assisted the City of Grand Prairie,Texas with the preparation of an update to their Parks,Recreation,and Open Space Master Plan which was expanded to include a master plan for trails.The plan, Project Discovery:Creating a Grand Park System,involved a variety of public input methods,including surveys (statistically valid and web-based),public workshops/events, stakeholder group meetings,and an online public engagement website (powered by mySidewalk).The project also included detailed mapping analysis to determine gaps in service,detailed demographic and social needs analysis,a benchmarking analysis (to similar Texas departments),and a review of parks and recreation trends.Finally,BCI helped develop level of service guidelines, park concepts with detailed cost estimates, and a strategic plan that contained a series of goals,objectives,and specific actions intended to aid in the implementation of the master plan.These recommendations will guide the CAPRA accredited Parks,Arts,and Recreation Department as they endeavor to meet the needs of Grand Prairie residents over the next ten years and beyond. Project Details Owner:City of Grand Prairie Contact:Mr. Tim Shinogle, Superintendent of Park Planning 400 College Street P.O. Box 534045 Grand Prairie, Texas 75053-4045 972.237.8100 Key Dates:February 2016 to present 24Section V BCI lead the City of Austin through an assessment of all aquatic related facilities.The comprehensive process included an evaluation of 36 current pools of varying age and condition,with many being over 40 years old. The process identified strategies to better serve the City residents based upon an extensive public engagement process;analysis of neighborhood trends and needs;and extensive evaluation of their existing facilities,especially analyzing factors such as compliance with VGB,ADA and State and local health codes. The goal was to develop strategies and recommendations to allow the City to provide quality aquatic experiences for the next 20 years and beyond.BCI assembled a team of local design professionals to supplement the firm’s aquatic expertise. AUSTIN, TEXAS AQUATIC FACILITIES PLANNING City of Austin, Texas Parks and Recreation Department AQUATIC FACILITIES NEEDS ASSESSMENT -2014 AQUATICS MASTER PLAN -2016 Upon the success of the Needs Assessment,BCI is now continuing planning work for the City’s aquatic facilities.This project dives deeper into service delivery for the citizens. The study will consider which pools will remain operational,which pools might get replaced or renovated,staffing models,rates and charges,and many other things related to delivering quality aquatic programming and services to the citizens of Austin . The planning project is currently underway and is to be completed in early 2017.Bartholomew Pool –suggested upgrades Map of pool locations –excerpt from study West Enfield Pool –suggested improvements Project Details Owner:City of Austin Contact:Mr. Reynaldo Hernandez, JR. RLA 919 West 28 ½ Street Austin, TX 78705 512.974.9464 Reynaldo.hernandex@austintexas.gov Key Dates:Needs Assessment:January 2013- December 2014, Master Plan: January 2016-Present 25Section V Brandstetter Carroll Inc.was selected to conduct a feasibility study for renovating the Ford Pool Complex for the City of Allen,Texas in 2007.Allen, Texas is located in Collin County,Texas approximately 20 miles northeast of Dallas.In 2014, The City of Allen asked BCI to update the study to create a “community”pool feel instead of a Family Aquatic Center. City officials called upon Brandstetter Carroll Inc.to conduct a detailed feasibility study to modernize the existing Ford Pool Complex in order to increase attendance and its overall revenue.As part of the process,Brandstetter Carroll Inc.worked with National polling experts in order to develop a citizen driven survey,and will be conducting several public meetings to discuss the aquatic needs of the citizens of Allen. FORD POOL COMPLEX RENOVATION MASTER PLAN Allen, Texas Project Details Owner:City of Allen Contact:Mr. Tim Dentler, Director 301 Century Parkway Allen, TX 75013 214.509.4700 tdentler@cityofallen.org Key Dates:Master Plan completed 2014 Currently under construction 26Section V LEXINGTON PARKS AND RECREATION MASTER PLAN Lexington, Kentucky BCI was selected for this assignment to develop a long range Master Plan for the CAPRA Accredited system serving over 300,000 residents with over 100 parks and 4,415 acres of park land.The system includes a variety of neighborhood and community parks with athletic complexes,golf courses,nature parks, arts facilities,aquatic facilities,community centers,trails,and a wide variety of programs and special events.The process involved a detailed assessment of all of the City’s parks and recreation facilities,programs assessment, extensive public engagement,an active Citizen Steering Committee,benchmarking to other communities,strategic visioning and detailed Action Plan.The Plan is scheduled to be completed by the end of 2017. Project Details Owner:City of Lexington Contact:Monica Conrad, Director of Lexington Parks and Recreation 859.425.2255 mconrad@lexingtonky.gov Key Dates:Scheduled to be completed by the end of 2017 27Section V CITY OF FAIRFAX STRATEGIC PLAN FOR PARKS, RECREATION, TRAILS, OPEN SPACE, EVENTS AND CULTURAL ACTIVITIES City of Fairfax, Virginia BCI assisted the City of Fairfax,Virginia in preparing their first Strategic Plan for Parks,Recreation,Tails, Open Space,Events and Cultural Arts.The first phase included the establishment of a Strategic Vision which was based upon extensive public engagement.The process involved public workshops/events and over 20 stakeholder groups which involved over 500 residents.In addition, nearly 2,400 residents participated in an on-line community engagement web site (hosted by MindMixer)which allowed residents to share ideas, vote on instant polls,and respond to drafts of the Plan.A statistically valid survey was performed by George Mason University.Phase 2 included detailed facility assessments,Gap Analysis Mapping,development of Level of Service Guidelines,park concept planning,and a detailed Action Plan with goals,objectives and 130 detailed strategies in a timeline format. Project Details Owner:City of Fairfax Contact:Mitzi Taylor, CPRP, Special Event and Athletic Manager 10455 Armstrong Street Fairfax, Virginia 22030 703.385.7858 mitzi.taylor@fairfaxva.gov Key Dates:February 2016 to Completion in January 2014 28Section V Brandstetter Carroll Inc.prepared a comprehensive Parks &Recreation Master Plan for the Borough and Township of Princeton and the Princeton Recreation Department.The process involved extensive public input with over 35 stakeholder group meetings,public workshops,focus groups of teens,and a statistically valid household needs assessment.The process also involved the evaluation of improvements to their outdoor pool,needs for an indoor recreation center, and potential to develop synthetic turf athletic fields to meet many of the community’s needs.The process identified strong needs for preservation of open space,trail systems,athletic fields,and indoor recreation facilities. PRINCETON PARKS AND RECREATION MASTER PLAN Princeton, New Jersey Project Details Owner:Princeton Recreation Department Contact:Ben Stentz, Director Princeton Recreation Department 380 Witherspoon Street Princeton, New Jersey 08540 609.921.9480 bstentz@princetonnj.gov Key Dates:February 2007 to June 2008 29Section V Brandstetter Carrol Inc.recently completed a city- wide parks and recreation Master Plan for this city of 33,000 residents.Extensive public engagement was used to develop a new vision for the future of parks and recreation services and to prepare an Action Plan which established implementation steps and priorities for park improvements.Public engagement included over 3,000 participants in a project web site,700 statistically valid surveys,545 web surveys,over 150 participants in interactive public workshops,and over 20 stakeholder groups to identify a clear vision for the future.Concept plans were prepared for the major parks. WESTLAKE PARKS AND RECREATION MASTER PLAN Westlake, Ohio Clague Park Project Details Owner:City of Westlake Contact:Bob DeMinico, Director of Parks and Recreation 28955 Hilliard Blvd. Westlake, Ohio 44145 440.808.5699 bdeminico@cityofwestlake.org Key Dates:February 2014 to November 2014 (adoption in February 2015) 30Section V The study investigated current conditions and usage levels for all facilities and programs,evaluated the quality and service delivery of programming, recommended future facility and programming improvements,and identified strategies and administrative policies necessary for implementation of recommendations.This project included the development of a city-wide Social Needs and Conditions Index for each of the city's forty-eight statistical neighborhoods for evaluating both the total population and target populations such as teens and senior citizens.The final plan is a product of extensive public participation by utilizing statistically valid telephone surveys,26 community-based workshops, focus groups representing special needs and concerns,a "Blue Ribbon”Advisory Committee and CRC s staff.To date,all of the new development projects in the $60 million 10 year Capital Plan have been accomplished. CRC MASTER PLAN FOR SERVICE DELIVERY Cincinnati Recreation Commission, Ohio Project Details Owner:City of Cincinnati Contact:Dan Jones, Planning and Development 805 Central Avenue, Suite 800 Cincinnati, Ohio 45202 513.352.4045 dan.jones@cincinnati-oh.gov Key Dates:May 1995 to June 1996 Section VI Appendix Se c t i o n V I Ap p e n d i x ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? INSR ADDL SUBR LTR INSD WVD PRODUCER CONTACT NAME: FAXPHONE (A/C, No):(A/C, No, Ext): E-MAIL ADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY)(MM/DD/YYYY) AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATION AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE EACH OCCURRENCE $ DAMAGE TO RENTEDCLAIMS-MADE OCCUR $PREMISES (Ea occurrence) MED EXP (Any one person)$ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER:GENERAL AGGREGATE $ PRO-POLICY LOC PRODUCTS - COMP/OP AGGJECT OTHER:$ COMBINED SINGLE LIMIT $(Ea accident) ANY AUTO BODILY INJURY (Per person)$ OWNED SCHEDULED BODILY INJURY (Per accident)$AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $AUTOS ONLY AUTOS ONLY (Per accident) $ OCCUR EACH OCCURRENCE CLAIMS-MADE AGGREGATE $ DED RETENTION $ PER OTH- STATUTE ER E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE $ If yes, describe under E.L. DISEASE - POLICY LIMITDESCRIPTION OF OPERATIONS below INSURER(S) AFFORDING COVERAGE NAIC # COMMERCIAL GENERAL LIABILITY Y / N N / A (Mandatory in NH) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1988-2015 ACORD CORPORATION. All rights reserved.ACORD 25 (2016/03) CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) $ $ $ $ $ The ACORD name and logo are registered marks of ACORD 12/13/2016 (859) 273-1549 (859) 272-0075 25127 Brandstetter Carroll Inc 17300 Preston Rd Ste 310 Dallas, TX 75252 A 1,000,000 BOP2744362 04/23/2016 04/23/2017 300,000 10,000 1,000,000 2,000,000 2,000,000 1,000,000A BAP2379693 04/23/2016 04/23/2017 5,000,000A CXS2117619 04/23/2016 04/23/2017 5,000,000 0 A WCP2213992 04/23/2016 04/23/2017 500,000 500,000 500,000 A Ohio Stop Gap BOP2744362 04/23/2016 Employers Liability 1,000,000 The following applies to the Workers' Compensation coverage under Item 3.C. Other States Insurance: All States not shown in 3.A. except AK, CA, HI, LA, ME, NV, NH, ND, OH, RI, VT, WA, WY. City of Colleyvillel 100 Main St 2nd Floor Engineering Office Colleyville, TX 76034 BRANCAR-03 EEVERMAN Energy Insurance Agency, Inc. P O Box 55268 Lexington, KY 40555 eia@energyinsagency.com State Auto Property and Casualty Insurance Co X 04/23/2017 X X X X X X X X X SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME: CONTACT (A/C, No): FAX E-MAIL ADDRESS: PRODUCER (A/C, No, Ext): PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSR THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS AUTOSAUTOS NON-OWNED HIRED AUTOS SCHEDULEDALL OWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT ER OTH- TORY LIMITS WC STATU- LIMITS(MM/DD/YYYY) POLICY EXP (MM/DD/YYYY) POLICY EFF POLICY NUMBERTYPE OF INSURANCELTR INSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) GENERAL LIABILITY COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO- JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2010/05)© 1988-2010 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD 12/13/2016 Pearl Insurance 1200 E Glen Ave Peoria Heights IL 61616 Brandstetter Carroll Inc. 17300 Preston Road Suite 310 Dallas TX 75252 Continental Casualty Company 20443 A Professional Liability N Y AEH288364175 11/27/2016 11/27/2017 $1,000,000 per claim/$2,000,000 aggregate $50,000 deductible As written in the policy: Insurer hereby waives subrogation rights against the Insured’s client to the extent that the Insured had a written agreement to waive such rights prior to a claim or circumstance. City of Colleyville 100 Main Street Second Floor, Engineering Office Colleyville TX 76034 Controlling Name of Interested Party4 Nature of interest City, State, Country (place of business) Intermediary (check applicable) CERTIFICATE OF INTERESTED PARTIES 1295FORM 1 of 1 1 OFFICE USE ONLY 2 Complete Nos. 1 - 4 and 6 if there are interested parties. Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. Name of business entity filing form, and the city, state and country of the business entity's place of business. Brandstetter Carroll Inc. Dallas, TX United States Name of governmental entity or state agency that is a party to the contract for which the form is being filed. Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 3 City of Colleyville Parks Master Plan RFCPMP-2016 CERTIFICATION OF FILING Holser, Elizabeth Dallas, TX United States X Signature of officer administering oath 6 AFFIX NOTARY STAMP / SEAL ABOVE Signature of authorized agent of contracting business entity Title of officer administering oath I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct. Sworn to and subscribed before me, by the said _____________________________________, this the ____________ day of ______________, 20________, to certify which, witness my hand and seal of office. AFFIDAVIT Printed name of officer administering oath Check only if there is NO Interested Party.5 Version V1.0.277www.ethics.state.tx.usForms provided by Texas Ethics Commission Lawrence W. Brandstetter 20 December 16 Revised 11/30/2015Form provided by Texas Ethics Commission www.ethics.state.tx.us FORM CIQ OFFICE USE ONLYThis questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a). By law this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code. A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a misdemeanor. CONFLICT OF INTEREST QUESTIONNAIRE For vendor doing business with local governmental entity Date Received A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income, other than investment income, from the vendor? Yes No B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer or a family member of the officer AND the taxable income is not received from the local governmental entity? Yes No 7 Check this box if the vendor has given the local government officer or a family member of the officer one or more gifts as described in Section 176.003(a)(2)(B), excluding gifts described in Section 176.003(a-1). Signature of vendor doing business with the governmental entity Date Name of vendor who has a business relationship with local governmental entity.1 Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.) 2 3 Name of local government officer about whom the information is being disclosed. Name of Officer Describe each employment or other business relationship with the local government officer, or a family member of the officer, as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer. Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form CIQ as necessary. 4 6 5 Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an ownership interest of one percent or more. Revised 11/30/2015Form provided by Texas Ethics Commission www.ethics.state.tx.us CONFLICT OF INTEREST QUESTIONNAIRE For vendor doing business with local governmental entity A complete copy of Chapter 176 of the Local Government Code may be found at http://www.statutes.legis.state.tx.us/ Docs/LG/htm/LG.176.htm. For easy reference, below are some of the sections cited on this form. Local Government Code § 176.001(1-a): "Business relationship" means a connection between two or more parties based on commercial activity of one of the parties. The term does not include a connection based on: (A) a transaction that is subject to rate or fee regulation by a federal, state, or local governmental entity or an agency of a federal, state, or local governmental entity; (B) a transaction conducted at a price and subject to terms available to the public; or (C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and that is subject to regular examination by, and reporting to, that agency. Local Government Code § 176.003(a)(2)(A) and (B): (a) A local government officer shall file a conflicts disclosure statement with respect to a vendor if: *** (2) the vendor: (A) has an employment or other business relationship with the local government officer or a family member of the officer that results in the officer or family member receiving taxable income, other than investment income, that exceeds $2,500 during the 12-month period preceding the date that the officer becomes aware that (i) a contract between the local governmental entity and vendor has been executed; or (ii) the local governmental entity is considering entering into a contract with the vendor; (B) has given to the local government officer or a family member of the officer one or more gifts that have an aggregate value of more than $100 in the 12-month period preceding the date the officer becomes aware that: (i) a contract between the local governmental entity and vendor has been executed; or (ii) the local governmental entity is considering entering into a contract with the vendor. Local Government Code § 176.006(a) and (a-1) (a) A vendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship with a local governmental entity and: (1) has an employment or other business relationship with a local government officer of that local governmental entity, or a family member of the officer, described by Section 176.003(a)(2)(A); (2) has given a local government officer of that local governmental entity, or a family member of the officer, one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B), excluding any gift described by Section 176.003(a-1); or (3) has a family relationship with a local government officer of that local governmental entity. (a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator not later than the seventh business day after the later of: (1) the date that the vendor: (A) begins discussions or negotiations to enter into a contract with the local governmental entity; or (B) submits to the local governmental entity an application, response to a request for proposals or bids, correspondence, or another writing related to a potential contract with the local governmental entity; or (2) the date the vendor becomes aware: (A) of an employment or other business relationship with a local government officer, or a family member of the officer, described by Subsection (a); (B) that the vendor has given one or more gifts described by Subsection (a); or (C) of a family relationship with a local government officer. Project Scope of Work STATE OF TEXAS PROFESSIONAL SERVICES AGREEMENT COUNTY OF TARRANT § This Professional Services Agreement (the "Agreement") is made by and between the City of Colleyville, Texas ("City") and Brandstetter Carroll, Inc. ("Professional"), (each a "Party" and collectively the"Parties"), acting by and through their authorized representatives. Recitals: WHEREAS, the City desires to engage the services of Professional as an independent contractor and not as an employee in accordance with the terms and conditions set forth in this Agreement; and WHEREAS, Professional is hereby engaged to develop a comprehensive Parks, Recreation and Open Space Master Plan for the Parks and Recreation Department for the City of Colleyville, Texas in accordance with the terms of this Agreement(the"Project"). • NOW THEREFORE, in exchange for the mutual covenants set forth herein and other valuable consideration, the sufficiency and receipt of which is hereby acknowledged, the Parties agree as follows: Article I Term This term of this Agreement shall begin on the last date of execution hereof(the "Effective Date") and continue until completion of the services provided herein;unless otherwise terminated in accordance with the terms of this Agreement. Article II Contract Documents 2.1 This Agreement consists of the following contract documents: A. This Professional Services Agreement; B. The City's Request for Competitive Proposal RFCPMP-2016 (Exhibit"A"); C. The Scope of Service for the Project(Exhibit"B"); D. The Project Schedule (Exhibit"C"); E. Project Fee Proposal(Exhibit"D"). PAGE 1 CITY OF COLLEYVILLE/PROFESSIONAL SERVICE AGREEMENT RFCPMP-2016 Contract Agreement 2.2 The documents listed in Section 2.1 above shall be referred to collectively as Contract Documents". In the event there exists a conflict between any term, provision and/or interpretation of the Contract Documents,the documents shall take precedent and control in the order listed in Section 2.1 above. Article III Scope of Services 3.1 The Parties agree that Professional shall perform the services for the Project under this Agreement in accordance with the scope and conditions contained in Exhibit "B" which is attached hereto and incorporated herein(the "Scope of Services"). 3.2 The Parties acknowledge and agree that any and all opinions provided by the Professional in connection with the services represent the professional judgment of the Professional, in accordance with the standard of care applicable by law to the services performed hereunder. 3.3 Upon execution of this Agreement the City has the right to use the Professional's instruments of service, including but not limited to reports, maps, cost estimates, recommendations or other deliverables for the Project, provided that the City substantially performs its obligations, including prompt payment of all sums when due, under this Agreement. The City's employees, agents, contractors and subcontractors may reproduce applicable portions of the instruments of service for use in performing services or construction for the Project. Upon payment of all amounts due Professional hereunder, all deliverables, materials and reports prepared by the Professional in connection with this Agreement shall become the property of the City. The City shall have the right to publish, disclose, distribute and otherwise use such deliverables, materials and reports only for those purposes for which they were intended and in accordance with the provisions herein. Subject to the foregoing, Professional shall, upon completion of the services, or earlier termination,provide the City with the deliverables, drawings,reports,maps,and materials prepared by Professional as set forth in the Contract Documents. Article IV Schedule of Work Professional agrees to commence services immediately upon written direction from the City and to complete the required services in accordance with the current timeline established by mutual agreement of both the City and Professional, attached hereto as Exhibit "C" ("Project Schedule"). The Project Schedule may be amended by mutual written agreement of the Parties. Article V Compensation and Method of Payment 5.1 City shall compensate Professional in a total amount not to exceed $100,000.00 for the entire Project under this Agreement. City will authorize monthly payments to Professional within thirty (30) days of the receipt of a properly submitted, detailed invoice identifying all services completed prior to submission. Any errors, discrepancies or the invoicing of services not completed PAGE 2 CITY OF COLLEYVILLE/PROFESSIONAL SERVICE AGREEMENT RFCPMP-2016 may result in a delay in payment. Professional's compensation will be allocated in general conformance with the Project Fee Proposal attached hereto and incorporated herein as Exhibit"D". 5.2 City reserves the right to delay, without penalty, any partial payment when, in the opinion of City, Professional has not made satisfactory progress on the services in accordance with the Project Timeline. 5.3 Except as otherwise provided in this Agreement,Professional shall be responsible for all expenses related to the services provided pursuant to this Agreement including,but not limited to, travel, copying and facsimile charges,telephone, courier, internet and email charges. Article VI Devotion of Time; Personnel; and Equipment 6.1 Professional shall devote such time as reasonably necessary for the satisfactory performance of the work under this Agreement. Should the City require additional services not included under this Agreement,Professional shall make reasonable efforts to provide such additional services at mutually agreed charges or rates,and within the time schedule prescribed by the City, and without decreasing the effectiveness of the performance of services required under this Agreement. 6.2 To the extent reasonably necessary for Professional to perform the services under this Agreement,Professional shall be authorized to engage the services of any agents,assistants,persons, or corporations that Professional may deem proper to aid or assist in the performance of the services under this Agreement. The cost of such personnel and assistance shall be borne exclusively by Professional. 6.3 Professional shall furnish the facilities, equipment, telephones, facsimile machines, email facilities, and personnel necessary to perform the services required under this Agreement unless otherwise provided herein. 6.4 Professional shall be responsible for the professional quality, technical accuracy, and the coordination of all designs, drawings, specifications, plans and other services furnished by Professional under this Agreement. Professional shall, without additional compensation, correct or revise any errors or deficiencies in the design, drawings, specifications,plans and other services. Article VII Relationship of Parties It is understood and agreed by and between the Parties that in satisfying the conditions of this Agreement, Professional is acting independently, and that the City assumes no responsibility or liabilities to any third party in connection with these actions. All services to be performed by Professional pursuant to this Agreement shall be in the capacity of an independent contractor, and not as an agent or employee of the City. Professional shall supervise the performance of its services and shall be entitled to control the manner and means by which its services are to be performed, subject to the terms of this Agreement. As such, the City shall not: train Professional, require PAGE 3 CITY OF COLLEYVILLE/PROFESSIONAL SERVICE AGREEMENT RFCPMP-2016 I 1 Professional to complete regular oral or written reports, require Professional to devote its full-time services to the City, or dictate Professional's sequence of work or location at which Professional performs its work. Article VIII Insurance Professional shall provide and maintain for the duration of this Agreement and,for the benefit of the City(naming the City and its officers,agents and employees as additional insureds), insurance coverage as required by the City. Professional shall provide two (2) copies of the Certificate of Insurance verifying that Professional has obtained the required insurance coverage for the City prior to the Effective Date of this Agreement. Article IX Indemnification CITY SHALL NOT BE LIABLE FOR ANY LOSS,DAMAGE, OR INJURY OF ANY KIND OR CHARACTER TO ANY PERSON OR PROPERTY ARISING FROM THE SERVICES OF PROFESSIONAL PURSUANT TO THIS AGREEMENT. PROFESSIONAL HEREBY WAIVES ALL CLAIMS AGAINST CITY, ITS OFFICERS, AGENTS AND EMPLOYEES (COLLECTIVELY REFERRED TO IN THIS SECTION AS "CITY") FOR DAMAGE TO ANY PROPERTY OR INJURY TO, OR DEATH OF, ANY PERSON ARISING AT ANY TIME AND FROM ANY CAUSE OTHER THAN THE NEGLIGENCE OR WILLFUL MISCONDUCT OF CITY OR BREACH OF CITY'S OBLIGATIONS HEREUNDER. PROFESSIONAL AGREES TO INDEMNIFY AND SAVE HARMLESS CITY FROM AND AGAINST ANY AND ALL LIABILITIES,DAMAGES,CLAIMS,SUITS, COSTS (INCLUDING COURT COSTS, ATTORNEYS' FEES AND COSTS OF INVESTIGATION) AND ACTIONS OF ANY KIND BY REASON OF INJURY TO OR DEATH OF ANY PERSON OR DAMAGE TO OR LOSS OF PROPERTY TO THE EXTENT CAUSED BY PROFESSIONAL'S NEGLIGENT PERFORMANCE OF SERVICES UNDER THIS AGREEMENT OR BY REASON OF ANY NEGLIGENT ACT OR OMISSION ON THE PART OF PROFESSIONAL, ITS OFFICERS, DIRECTORS, SERVANTS, EMPLOYEES, REPRESENTATIVES, CONSULTANTS, LICENSEES, SUCCESSORS OR PERMITTED ASSIGNS (EXCEPT WHEN SUCH LIABILITY, CLAIMS, SUITS, COSTS, INJURIES, DEATHS OR DAMAGES ARISE FROM OR ARE ATTRIBUTED TO NEGLIGENCE OF THE CITY, IN WHOLE OR IN PART, IN WHICH CASE PROFESSIONAL SHALL INDEMNIFY CITY ONLY TO THE EXTENT OR PROPORTION OF NEGLIGENCE ATTRIBUTED TO PROFESSIONAL AS DETERMINED BY A COURT OR OTHER FORUM OF COMPETENT JURISDICTION). PROFESSIONAL'S OBLIGATIONS UNDER THIS SECTION SHALL NOT BE LIMITED TO THE LIMITS OF COVERAGE OF INSURANCE MAINTAINED OR REQUIRED TO BE MAINTAINED BY PROFESSIONAL UNDER THIS AGREEMENT. THIS PROVISION SHALL SURVIVE THE TERMINATION OF THIS AGREEMENT. PAGE 4 CITY OF COLLEYVILLE/PROFESSIONAL SERVICE AGREEMENT RFCPMP-2016 Article X Availability of Funds If monies are not appropriated or otherwise made available to support continuation of performance in a subsequent fiscal period, this Agreement shall be canceled and Professional may only be reimbursed for the reasonable value of any non-recurring costs incurred but not amortized in the price of services delivered under this Agreement or which are otherwise not recoverable. The cost of cancellation may be paid from any appropriations for such purposes. Article XI Termination Either Party may terminate this Agreement by giving thirty (30) days prior written notice to the other Party. In the event of such termination the Professional shall deliver to City all finished and unfinished documents, data, studies, surveys, drawings,maps,models,reports,photographs or other items prepared by the Professional in connection with this Agreement. Professional shall be entitled to compensation for any services completed to the reasonable satisfaction of the City in accordance with this Agreement prior to such termination. Article XII Miscellaneous 12.1 Entire Agreement. This Agreement constitutes the sole and only agreement between the Parties and supersedes any prior understandings, written or oral agreements between the Parties with respect to this subject matter. 12.2 Authorization. Each Party represents that it has full capacity and authority to grant all rights and assume all obligations granted and assumed under this Agreement. 12.3 Assignment. Professional may not assign this Agreement in whole or in part without the prior written consent of the City. In the event of an assignment by Professional to which City has consented, the assignee shall agree in writing with the City to personally assume, perform, and be bound by all the covenants, and obligations contained in this Agreement. 12.4 Successors and Assigns. Subject to the provisions regarding assignment, this Agreement shall be binding on and inure to the benefit of the Parties to it and their respective heirs, executors, administrators, legal representatives, successors and assigns. 12.5 Governing Law. The laws of the State of Texas shall govern this Agreement; and venue for any action concerning this Agreement shall be in the State District Court of Tarrant County, Texas. The Parties agree to submit to the personal and subject matter jurisdiction of said court. 12.6 Amendments. This Agreement may be amended by the mutual written agreement of the Parties. PAGE 5 CITY OF COLLEYVILLE/PROFESSIONAL SERVICE AGREEMENT RFCPMP-2016 12.7 Severability. In the event any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity,illegality or unenforceability shall not affect any other provisions,and the Agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been contained in it. 12.8 Survival of Covenants. Any of the representations, warranties, covenants, and obligations of the Parties, as well as any rights and benefits of the Parties, pertaining to a period of time following the termination of this Agreement shall survive termination. 12.9 Recitals. The recitals to this Agreement are incorporated herein. 12.10 Notice. Any notice required or permitted to be delivered hereunder may be sent by first class mail, overnight courier or by confirmed telefax or facsimile to the address specified below, or to such other Party or address as either Party may designate in writing, and shall be deemed received three(3) days after delivery set forth herein: If intended for the City: With Copy to: City Manager Whitt L. Wyatt City of Colleyville City Attorney 100 Main Street Nichols, Jackson, Dillard, Colleyville, Texas 76034 Hager& Smith, L.L.P. 1800 Ross Tower 500 N.Akard Dallas, Texas 75201 If intended for Professional: Elizabeth Holser,AIA Dallas Principal Brandstetter Carroll, Inc 17300 Preston Rd. Suite 310 Dallas, Texas 75252 12.11 Counterparts. This Agreement may be executed by the Parties hereto in separate counterparts, each of which when so executed and delivered shall be an original, but all such counterparts shall together constitute one and the same instrument. Each counterpart may consist of any number of copies hereof each signed by less than all, but together signed by all of the Parties hereto. 12.12 Exhibits. The exhibits attached hereto are incorporated herein and made a part hereof for all purposes. 12.13 Audits and Records. Professional agrees that during the term hereof the City and its representatives may, during normal business hours and as often as deemed necessary, inspect, audit, PAGE 6 CITY OF COLLEYVILLE/PROFESSIONAL SERVICE AGREEMENT RFCPMP-2016 examine and reproduce any and all of Professional's records relating to the services provided pursuant to this Agreement for a period of one year following the date of completion of services as determined by the City or date of termination if sooner. 12.14 Conflicts of Interests. Professional represents that no official or employee of the City has any direct or indirect pecuniary interest in this Agreement. Professional further agrees to complete and submit all conflicts of interest forms required by the City and/or Contract Documents. 12.15 Compliance with Federal, State & Local Laws. Professional shall comply in performance of services under the terms of this Agreement with all applicable laws, ordinances and regulations,judicial decrees or administrative orders,ordinances,and codes of federal,state and local governments, including all applicable federal clauses. 12.16 Force Majeure. No Party will be liable for any default or delay in the performance of its obligations under this Agreement if and to the extent such default or delay is caused, directly or indirectly, by fire, flood, earthquake, elements of nature or acts of God,riots, civil disorders, acts of terrorism or any similar cause beyond the reasonable control of such Party, provided that the non- performing Party is without fault in causing such default or delay. The non-performing Party agrees to use commercially reasonable efforts to recommence performance as soon as possible. 12.17 No Waiver of Rights. Neither City's review, approval or acceptance of, nor payment for any of the Services required under this Agreement, shall be construed to operate as a waiver of any rights under this Agreement or of any cause of action arising out of the performance of this Agreement,and Professional shall be and remain liable to City in accordance with applicable law for all damages to City caused by Professional's negligent performance of any of the services furnished under this Agreement. Signature page to follow] PAGE 7 CITY OF COLLEYVILLE/PROFESSIONAL SERVICE AGREEMENT RFCPMP-2016 EXECUTED this 22114 day of rtbr al 2017. COIIeyville City Council CITY OF COLLEYVILLE,TEXAS FEB 212017 B : Poi Approved y 4_4111 nt , City Manager Approved as to form. By: ittL. p .' tyAttorney WLW:2/ 7:83704) EXECUTED this day of 2017. PROFESSIONAL By: Name: -66scS 1 eR Title: es .s rT PAGE 8 CITY OF COLLEYVILLE/PROFESSIONAL SERVICE AGREEMENT RFCPMP-2016 EXHIBIT A Request for Competitive Proposal RFCPMP-2016 EXHIBIT A CITY OF COLLEYVILLE/PROFESSIONAL SERVICE AGREEMENT RFCPMP-2016