HomeMy WebLinkAboutClassification and Compensation Committee Agenda Packet - June 28, 2017City of Colleyville Page 1
City of Colleyville
Classification and
Compensation Committee
Agenda
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Monday, June 26, 2017
6:00 p.m.
Executive Conference Room
Third Floor – City Hall
1.CALL TO ORDER
2. APPROVAL OF MINUTES
June 7, 2017
3.PRESENTATION AND DISCUSSION
3a Final presentation of the Classification and Compensation Study
4.ADJOURNMENT
I hereby certify this agenda was posted on City Hall bulletin boards Friday, June
23, 2017 by 5:00 p.m.
Christine Loven
Assistant City Secretary
A quorum of the Colleyville City Council and/or any other Colleyville Board,
Commission, or Committee may be in attendance at this meeting.
Any matter on this agenda may, at the discretion of the governing body, be
opened for public comment and discussion.
If you plan to attend this public meeting and have a disability that requires special
accommodations, please advise the City Secretary at least 48 hours in advance at
817.503.1133, and reasonable accommodations will be made to assist you.
City of Colleyville Page 1
City of Colleyville
Classification and
Compensation Committee
Minutes - DRAFT
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Wednesday, June 7, 2017
6:00 p.m.
Executive Conference Room
Third Floor – City Hall
1. CALL TO ORDER
Human Resources Director Rachel Huitt called the meeting of the Classification and
Compensation Committee to order on Wednesday, June 7, 2017, at 6:00 p.m.
ROLL CALL: Mayor Richard Newton, Councilmembers Nancy Coplen, and Tammy
Nakamura; citizen committee members Bo Bottger, and Lenonna Nichols; staff
committee members Parks Manager Heather Dowell, Public Works Director Jeremy
Hutt, Assistant Police Chief Robert Hinton, Fire Battalion Chief Tim Folden,
Strategic Services Manager Rachel Huitt, Human Resources Director Rachel Huitt,
and City Secretary Amy Shelley
Absent: Committee member Scott Redfearn
2. APPROVAL OF THE MINUTES OF THE MAY 18, 2017 MEETING
Committee member Dowell made a motion to approve the minutes of the May 18,
2017 meeting. The motion was seconded by Mayor Newton. Approved by
acclamation.
3. PRESENTATION AND DISCUSSION
3a Review and discussion of the draft final report with implementation
options
Human Resources Director Rachel Huitt opened the discussion and briefed the
committee. Carolyn Long, Management Advisory Group provided draft final
reports.
Discussion ensued with the following agenda packet items: Exhibit A: Population
and FTE; Exhibit B: Cities with Step Pay; Exhibit C: Policies on Hiring; Salary
Survey Detailed Results; Proposed Pay Plans; and Class Comparison List
Consolidated by Pay Grade.
The Committee members asked questions about Hurst’s hiring policies; job titles;
differences between manager titles; labor pool versus contract labor; actual
salaries; differences between exempt employees in fire administration; step plans
for public safety versus general employees; strategies for evaluating the
City of Colleyville Page 2
Classification and
Compensation Committee Minutes - Draft March 6, 2017
information; criteria for moving through step plan positions; potential
implementation costs; and hiring policy considerations.
Director Huitt suggested the consultant should meet with the new city manager
prior to the next Committee meeting scheduled for June 26, 2017 at 6:00 p.m.
She explained the goal will be for the consultant to provide implementation costs
and direction given various scenarios. The consultant is tentatively scheduled to
meet with the city manager on June 21, 2017.
4.ADJOURNMENT
There being no further business before the Committee, the meeting adjourned at
8:36 p.m.
Minutes taken and prepared by:
Amy Shelley, TRMC
City Secretary
City of Colleyville Page 1
City of Colleyville
Classification and
Compensation Committee
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 3a Agenda Date 06/26/2017 Number
Type Presentation and Discussion
Department Human Resources
Title
Final presentation of the Classification and Compensation Study
Strategic Plan
1.4 Communicate thoroughly and strategically
2.2 Recruit and retain a highly-qualified workforce
Explanation
Management Advisory Group, the consultant, and staff will present the final
Classification and Compensation study.
Attachments
1.Classification and Compensation Study Presentation
Classification and Compensation
Study
Committee Meeting
June 26, 2017
City of Allen City of Hurst
City of Arlington City of Irving
City of Bedford City of Keller
City of Coppell City of North Richland Hills
DFW Airport City of Plano
City of Euless City of Southlake
Town of Flower Mound Tarrant County
City of Grapevine Town of University Park
Grapevine-Colleyville ISD
Market Comparison
Percent Above/ Below Colleyville
Positions Min Mid Max Min Mid Max
Accountant 0.4%2.6%4.1%$ 50,196 $ 62,745 $ 75,294
Accounting Manager -4.7%0.4%3.6%$ 68,368 $ 88,878 $ 109,387
Accounting Technician -4.1%-1.6%0.1%$ 33,656 $ 42,070 $ 50,484
Administrative Assistant -6.5%-9.1%-10.9%$ 29,786 $ 35,744 $ 41,701
Administrative Secretary 0.7%1.9%2.6%$ 36,253 $ 45,316 $ 54,378
Adult Services Librarian 10.1%12.3%13.8%$ 53,678 $ 67,097 $ 80,515
Assistant Police Chief -15.8%-17.5%-18.8%$ 92,094 $ 103,606 $ 115,117
Building Inspector 1.5%4.3%6.1%$ 44,819 $ 56,135 $ 67,451
Building Official -12.5%-5.9%-1.7%$ 68,368 $ 88,878 $ 109,387
Code Enforcement Officer -30.3%-23.5%-25.8%$ 31,454 $ 39,318 $ 47,181
Community Devt Director -9.4%-6.0%-3.9%$ 92,891 $ 120,758 $ 148,625
Construction Manager 3.6%7.8%10.3%$ 68,368 $ 84,878 $ 109,387
Equipment Operator -3.1%0.3%2.5%$ 33,656 $ 42,070 $ 50,484
Human Resources Dir -8.6%-4.7%-2.3%$ 92,891 $ 120,758 $ 148,625
Human Resources Mgr -19.6%-17.5%-16.1%$ 53,678 $ 67,097 $ 80,515
Info Systems Analyst 2.0%3.9%5.1%$ 50,196 $ 62,745 $ 75,294
Meter Reader -12.4%-15.2%-17.1%$ 26,595 $ 31,913 $ 37,230
Meter Services Tech 4.9%6.6%7.8%$ 33,656 $ 42,070 $ 50,484
Municipal Court Admin -28.5%-25.4%-23.3%$ 50,196 $ 62,745 $ 75,294
Park Maintenance Worker 3.9%2.1%0.7%$ 29,786 $ 35,744 $ 41,701
Percent Above/ Below Colleyville
Positions Min Mid Max Min Mid Max
Parks Maintenance Supv -5.5%-2.6%-0.7%$ 50,196 $ 62,745 $ 75,294
Parks Manager -4.5%1.9%5.8%$ 68,368 $ 88,878 $ 109,387
Planning Technician -4.9%-2.6%-1.1%$ 39,743 $ 49,679 $ 59,615
Plans Examiner -0.9%1.0%2.3%$ 44,819 $ 56,135 $ 67,451
Principal Planner 0.0%1.8%3.1%$ 64,129 $ 80,162 $ 96,194
Public Works Director -4.1%-1.3%0.4%$ 97,535 $ 126,796 $ 156,057
PW Maintenance Worker 1.0%0.9%0.9%$ 29,786 $ 35,744 $ 41,701
PW Operations Supervisor 2.5%6.6%9.3%$ 53,678 $ 67,097 $ 80,515
Sign Technician 2.4%3.7%4.5%$ 36,253 $ 45,316 $ 54,378
Systems Administrator -17.4%-15.6%-14.5%$ 53,678 $ 67,097 $ 80,515
Urban Forester 4.0%7.1%9.2%$ 50,196 $ 62,745 $ 75,294
Fire Battalion Chief -26.7%-17.8%-10.8%$ 79,241 $ 89,146 $ 99,050
Fire Captain -20.6%-18.4%-16.6%$ 73,307 $ 78,805 $ 84,303
Fire Chief -8.5%-4.6%-2.3%$ 97,535 $ 126,796 $ 156,057
Fire Driver/Engineer -17.4%-13.9%-11.0%$ 61,547 $ 67,394 $ 73,241
Fire Marshal -17.8%-14.9%-12.5%$ 79,214 $ 89,146 $ 99,050
Firefighter/EMT -7.7%-10.7%-13.0%$ 49,348 $ 55,763 $ 62,178
Firefighter/Paramedic -10.4%-12.0%-13.3%$ 52,272 $ 59,067 $ 65,861
Police Chief -12.7%-9.4%-7.4%$ 97,535 $ 126,796 $ 156,057
Police Lieutenant -10.3%-9.1%-8.0%$ 84,537 $ 90,032 $ 95,527
Police Officer -8.3%-8.0%-7.8%$ 52,931 $ 61,400 $ 69,868
Police Sergeant -16.5%-15.1%-13.9%$ 69,082 $ 74,609 $ 80,135
-30%
-25%
-20%
-15%
-10%
-5%
0%
5%
10%
15%
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Market Competitive
Not Market Competitive
Colleyville Midpoint
Summary Numbers with Ranges
Bring to
Minimum
Add Move
in Range*
Totals
General Employees Pay Plan $153,148 $48,147 $201,295
Public Safety Employees Pay Plan $300,026 $155,701 $455,727
TOTALS $453,174 $203,848 $657,022
All employees staying in a range (no steps):
*Reflects longevity
within the position.
Summary Numbers with Public Safety Steps
All employees staying in a range (with steps):
Bring to
Minimum
Add Move
in Range*
Adjustment
to Step
Totals
General Employees Pay Plan $153,148 $48,147 $ -$201,295
Public Safety Employees Step Plan $300,026 $155,701 $106,395 $562,122
TOTALS $453,174 $203,848 $106,395 $763,417
*Reflects longevity
within the position.
Summary Numbers
To get all employees to minimum of the new ranges: $453,174
Add moving all employees within their ranges:$203,848
TOTAL $657,022
___________________________________________________
To add steps:$106,395
TOTAL w/steps $763,417
Preliminary Budget Impact
PROJECTED PROJECTED
FY 2018 FY 2019
TOTAL REVENUES $24,411,471 $24,193,984
TOTAL EXPENDITURES $24,096,176 $23,835,942
NET REVENUE *$315,295 $358,042
Net revenues = $315,295
Total all employees in ranges (no steps) = $657,022
Deficit = -$341,727
Net revenues = $315,295
Total all employees in ranges (with steps) = $763,417
Deficit = -$448,122
*Estimate based on 5%
ad valorem tax revenue
Discussion of Options
•Option #1: Cut other City expenditures to pay for all or part of the
implementation costs
•Option #2: Increase revenue by adjusting budget to capture more than
5% of ad valorem taxes (6% or 7%)
•Revenue estimates with 5% ad valorem tax revenue = $315,295
•Revenue estimates with 6% ad valorem tax revenue = $454,972
•Revenue estimates with 7% ad valorem tax revenue = $594,000
•Option #3: Partially fund using a portion of Net Revenue to fund some of
the implementation costs
•Bringing some employees closer to minimum of new range
•Provide for adjustments as reasonable
Staff Recommendations:
•Remain with ranges for all employees
•Option #3: Partially fund using a portion of Net Revenue
to fund some of the implementation costs
•Staff recommends an amount of $200,000
•Bringing some employees closer to minimum of the new range
•Provide for adjustments as reasonable (where increase adjustment would
be deemed excessive)
•Created a Committee with Colleyville residents,City Council members
and staff to evaluate the City’s Compensation &Classification system
•Changed from broad-banded titles to functional titles
•Updated job descriptions
•Analyzed where the City’s jobs compare to the market
•Created a new pay plan to align with market competiveness
•Strategically evaluated Public Safety step plans
•Considered cost and funding impacts
Project Accomplishments
Questions and Discussion