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HomeMy WebLinkAboutLibrary Board-Agenda Packets-6/12/2017City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Monday, June 12, 2017 6:00 p.m. Colleyville Public Library 110 Main Street  1.CALL TO ORDER 2.APPROVAL OF MINUTES April 10, 2017 3.REGULAR AGENDA ITEMS 3a Overview of the 2017 Summer Reading Program 3b Update on the Colleyville Public Library Long­Rang Plan 3c Discussion of Items for Future Agendas 4.REPORTS 4a Librarian's Report 4b Friends of the Colleyville Public Library Report 4c Colleyville Public Library Foundation Report 5.CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA 6.ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards June 8, 2017  by 5:00 p.m. Kristi Isbell Administrative Assistant A  quorum  of  the  Colleyville  City  Council  and/or  any  other  Colleyville  Board,  Commission, or Committee may be in attendance at this meeting.  Any matter on  this agenda may, at the discretion of the governing body, be opened for public  comment and discussion. Colleyville Library Board Agenda June 12, 2017 City of Colleyville                                                                                   Page 2 If you plan to attend this public meeting and have a disability that requires special  accommodations, please advise the Library Assistant at least 48 hours in advance  at 817.503.1150, and reasonable accommodations will be made to assist you.  City of Colleyville Page 1 City of Colleyville Colleyville Library Board MINUTES City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Monday, April 10, 2017 6:00 p.m. Colleyville Public Library 110 Main Street 1. CALL TO ORDER Chair Kay Newton called the meeting of the Colleyville Public Library to order at 6:03 p.m. ROLL CALL Present Board members: Chairperson Kay Newton, Nancy Andrews, Linda Barton, Seanna Billinger, Merry Graves, Shanthi Kannan, Joan Roberts; City Staff: Mary Rodne, Library Director, Kristi Isbell, Administrative Assistant; and, Aaron Babcock of Hidell Associates Architechts Absent Board members: Billie Tuttle, Molly Skinner 2. APPROVAL OF MINUTES February 13, 2017 A motion was made by Nancy Andrews and seconded by Seanna Billinger to approve the February 13, 2017 minutes. The motion as approved unanimously. 3. REGULAR AGENDA ITEMS 3a Update on the Colleyville Public Library Long-Range Plan 2016-2021 Aaron Babcock, of Hidell Associates Architects, provided informatio n on the Long- Range Plan process to date and requested input from the Library Board on the implementation of the Long-Range Plan. Babcock gave details regarding the citizen survey results, circulation statistics and trends by material type, flexible layout spacing, and customer friendly gathering spaces and study spaces. Board members provided feedback regarding ambiance; furniture, layout and spacing needs; browsing patterns; digital trends and technology needs; and, signage and direction. Babcock and Board Members defined priorities and Babcock explained the next steps in the development of the final implementation plan. 3b Discussion of Items for Future Agendas The next regularly scheduled meeting was tentatively set for Monday, June 12, 2017. Colleyville Library Board Minutes April 10, 2017 City of Colleyville Page 2 4. REPORTS 4a Librarian's Report A. Monthly Statistics: Director Rodne provided an overview of the statistics for the months of February and March 2017. B. Donations: Rodne stated that the Library had received a total of $12,030.00 in February and March. In February, the Library received $500.00 from the Friends of the Colleyville Public Library in support of the Holocaust Program to be held on April 20, 2017; $500.00 from the Friends of the Colleyville Public Library in support of the 2017 Summer Reading Program; and, $1,000.00 from the Colleyville Lions Club for the purchase of large print fiction. In March, the Library received $30.00 from John and Linda Carbonari for the purchase of adult fiction and $10,000 from the Colleyville Library Foundation from the Glaser Family Foundation in support of the Summer Reading Program. C. Library Programs: Rodne explained that the Winter Reading Program, Catch a Dragon by the Tale, was highly successful and the Library would replicate this type of reading incentive for the next winter program. Rodne provided information on the Summer Reading Program 2017, Reading Is JAWSOME! Also, Rodne provided details on the CloudLink Agreement which would provide access to $30,000 additional titles through 3M Cloud Library. 4b Friends of the Colleyville Public Library Report Kay Newton provided a report on behalf of the Friends of the Colleyville Public Library. Newton gave information on the Friends’ Book Sale, which would be held in conjunction with the Colleyville Garden Club Plant Sale and the Library’s Accessorize with Style program on Saturday, May 6. 4c Colleyville Public Library Foundation Report Director Rodne reported on behalf of the Colleyville Public Library Foundation and stated that the Foundation would define their fundraising efforts, if needed, upon completion of the implementation plan of the Colleyville Public Library Long-Range Plan 2016-2021. Colleyville Library Board Minutes April 10, 2017 City of Colleyville Page 3 5. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA There were no citizen comments/presentations regarding items not on the agenda. 6. ADJOURNMENT A motion was made by Nancy Andrews and seconded by Merry Graves to adjourn the meeting of the Colleyville Library Board at 7:34 p.m. The motion was approved unanimously. APPROVED BY A VOTE OF __ AYES, __ NAYS, AND __ ABSTENTIONS ON THIS THE ________ DAY OF _______________ _____. Minutes taken and prepared by: Kristi Isbell, Library Administrative Assistant City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3a Agenda Date 06/12/2017 Number Type Regular Agenda Items Department Library Title Overview of the 2017 Summer Reading Program Explanation Library Director Mary Rodne will provide an update on the 2017 Summer Reading Program, "Reading is JAWSOME!" City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3b Agenda Date 06/12/2017 Number Type Regular Agenda Items Department Library Title Update on the Colleyville Public Library Long-Rang Plan Explanation Library Director Mary Rodne will provide an update on the Colleyville Public Library Long-Range Plan 2016-2021. City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3c Agenda Date 06/12/2017 Number Type Regular Agenda Items Department Library Title Discussion of Items for Future Agendas Explanation This item allows the opportunity for Library Board members to suggest items for consideration on future Library Board agendas, and to confirm the next regularly scheduled meeting date. City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 4a Agenda Date 06/12/2017 Number Type Report Department Library Title Librarian's Report Explanation The reports provided are to update the Board members on the statistics for the months of April 2017 through May 2017. A. Monthly Statistics B. Donations C. Library Programs Attachments 1.Library Statistics - April through May 2017 2.Library Volunteer Hours Summary FY2016-2017 April 2017 April 2016 % Change (+/-)Current YTD Last Year to Date % Change (+/-) 5,306 6,379 -17%45,035 61,793 -27% 92 118 -22%563 669 -16% 25,001 25,158 -1%197,390 197,547 0% 200.00 276.00 -28%1,873 2,165 -13% 98.00 75.00 31%532.63 538.00 -1% 21 24 -13%357 349 2% 503 446 13%8,034 7,227 11% Users Users 24 12 100%146 95 54% 194 292 -34%1,572 1,681 -6% 61 52 17%420 430 -2% 14,559 14,910 -2%110,699 113,073 -2% Cloud Library 960 458 110%6,524 458 1324% 360 6,607 Zinio 311 353 -12%2,646 3,124 -15% 79 113 -30%605 356 70% 419 -642 165%81,519 77,844 5% $1,980.17 $1,955.65 1%$11,190.14 $12,815.57 -13% OneClickdigital COLLECTION LIBRARY RECEIPTS Drive Up Transactions Children Adult Overdrive TOTAL CIRCULATION Volunteer Hours LIBRARY PROGRAMS PRESENTED PROGRAM ATTENDANCE Total In-Library Transactions Study Room Hours Usage COMPUTER USE CARD REGISTRATIONS CIRCULATION COLLEYVILLE PUBLIC LIBRARY MONTHLY STATISTICS REPORT TO LIBRARY BOARD/APRIL 2017 USAGE STATISTICS Persons Visiting the Library May 2017 May 2016 % Change (+/-)Current YTD Last Year to Date % Change (+/-) 6,470 7,100 -9%51,505 73,030 -29% 88 82 7%651 751 -13% 28,411 28,875 -2%225,801 226,422 0% 275.00 303.00 -9%2,148.00 2,468.00 -13% 271.00 41.00 561%803.88 578.75 39% 35 35 0%392 384 2% 1,801 1,382 30%9,835 8,609 14% Users Users 34 13 162%180 292 -38% 268 279 -4%1,840 1,960 -6% 92 103 -11%512 533 -4% 17,375 17,643 -2%128,074 130,713 -2% 3M Cloud Library 1,271 893 42%7,795 1,351 477% 410 430 -5%3,056 3,604 -15% 80 126 -37%685 482 42% -8 1,019 -101%81,511 78,863 3% $1,756.94 $2,462.83 -29%$12,947.08 $15,278.40 -15% LIBRARY RECEIPTS CIRCULATION TOTAL CIRCULATION COLLECTION Zinio OneClickdigital PROGRAM ATTENDANCE COMPUTER USE Children Adult CARD REGISTRATIONS Drive Up Transactions Total In-Library Transactions Study Room Hours Usage Volunteer Hours LIBRARY PROGRAMS PRESENTED COLLEYVILLE PUBLIC LIBRARY MONTHLY STATISTICS REPORT TO LIBRARY BOARD/MAY 2017 USAGE STATISTICS Persons Visiting the Library MONTH VOLUNTEERS PER- SONS VOLUNTEENS PER- SONS NCL PER- SONS SCHOOL PER- SONS TEEN/ADULT COURT PER- SONS TOTAL TOTAL PERSONS October 0.00 0 0.00 0 0.00 0 22.25 8 2.75 1 25 9 November 0.00 0 10.00 1 0.00 0 30.25 9 19.25 2 60 12 December 2.00 1 5.75 3 0.00 0 57.75 18 17.00 2 83 24 January 3.38 2 3.75 2 0.00 0 41.00 16 0.00 0 48 20 February 3.50 1 9.00 3 0.00 0 69.00 23 23.25 2 105 29 March 5.00 1 14.25 4 0.00 0 78.50 24 26.50 4 124 33 April 2.00 1 10.25 5 0.00 0 45.50 16 30.75 2 89 24 May 155.25 4 4.50 3 33.00 14 58.75 17 19.75 3 271 41 June 0 0 July 0 0 August 0 0 September 0 0 FY Total 171 10 57.50 21 33.00 14 403.00 131 139.25 16 803.88 192 COLLEYVILLE PUBLIC LIBRARY VOLUNTEER HOURS FISCAL YEAR 2016-2017 City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 4b Agenda Date 06/12/2017 Number Type Report Department Library Title Friends of the Colleyville Public Library Report Explanation A representative from the Friends of the Colleyville Public Library will provide an update and report to the Colleyville Library Board members. City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 4c Agenda Date 06/12/2017 Number Type Report Department Library Title Colleyville Public Library Foundation Report Explanation A representative from the Colleyville Public Library will provide an update and report to the Colleyville Public Library Board members.