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City Council-Agenda Packets-4/1/2008
~,,,_~„ ~.~ l`t~~ r~'' _1. ...., City of Colleyville Agenda City Council 100 Main Street Colleyville, Texas 76034 (817) 503-1000 www.colleyville.com Tuesday, April 1, 2008 CITY COUNCIL CHAMBERS PRE COUNCIL MEETING EXECUTIVE SESSION 5:30 P.M. EXECUTIVE CONFERENCE ROOM THIRD FLOOR PC-1 Discussion of the date of administering the Oath of Office to newly elected Councilmembers PC-2 Discussion of the April 1, 2008, City Council regular agenda items 5:30 P.M. -COMMUTER RAIL COMMITTEE APPLICANT INTERVIEWS 1. EXECUTIVE SESSION - In accordance with Texas Government Code Chapter 551, Subchapter D Sec. 551.071 - Legal -Consultation with Attorney on Legal Issues Raised by Public Hearing or Action Items on the Agenda Sec. 551.071 - Legal - Discussion of pending litigation - Village Monticello Partners, Ltd. v. City of Colleyville Sec. 551.071 - Legal - Discussion of pending litigation - Raman Chandler v. City of Colleyville Sec. 551.071 -Legal -Discussion of potential litigation -Barbara Turner v. City of Colleyville Sec. 551.071 -Legal -Discussion of pending litigation -Raul Rodriguez v. City of Colleyville (Bill Hudgins) Sec. 551.087 - Economic Development - Discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay or expand within the City RESUME REGULAR MEETING 7:30 P.M. COUNCIL CHAMBERS City of Colleyville Page 1 Printed on 3/28/2008 City Council Agenda April 1, 2008 INVOCATION: Pastor Lloyd McCutcheon, Assembly of God PLEDGE OF ALLEGIANCE: City Attorney Matthew Boyle 2. EXECUTIVE SESSION: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - Resolution R-08-2954 3. CORRESPONDENCE, REPORTS OF MEETINGS ATTENDED BY THE COUNCIL AND CITY OFFICIALS AND ANNOUNCEMENTS, PROCLAMATIONS OR PRESENTATIONS Proclamation In recognition of Grapevine-Colleyville Independent School District Education Foundation Day -Janice Kane, Executive Director, G-CISD Education Foundation 4. CONSENT: READING AND PUBLIC HEARING -Resolution R-08-2955 4a Approval of the minutes of the regular City Council meeting held on March 11, 2008 4b Approval of an Interlocal Agreement with the City of Euless for paving improvements on Heritage Avenue, and authorize the City Manager to execute the agreement 4c Approval to enter into a janitorial services agreement with Member's Building Maintenance LTD, in an amount not to exceed $78,500.00, and authorizing the City Manager to execute the agreement 5. ORDINANCE(S): SECOND READING AND PUBLIC HEARING 5a 0-08-1668 Approval of an amendment to Ordinance 0-92-880 regarding setting fees and charges for City services and facilities, Case G-08-011 6. ORDINANCE(S): FIRST READING AND PUBLIC HEARING 6a 0-08-1669 Approval of a request to amend the PUDC-Planned Unit Development Commercial zoning district for the Colleyville Place Assisted Living facility on Tract A-1, Block 2 of the Highland Acres Addition located at 5314 Bransford Road, Case Z-08-009 City of Colleyville Page 2 Printed on 3/28/2008 City Council Agenda April 1, 2008 6b 0-08-1670 Approval of a request for a Special Use Permit for an accessory building on Lot 1, Block 1 of the Pleasant Glade Farm Addition located at 3400 Glade Road, Case Z-08-011 6c 0-08-1671 Approval to declare unopposed candidates in the May 10, 2008, General Election elected to office and canceling the election 7. RESOLUTION(S): READING AND PUBLIC HEARING 7a R-08-2956 Consideration of appointments to the Commuter Rail Committee 7b R-08-2957 Consideration of appointments to the Celebrate Colleyville Steering Committee 8. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA 9. REPORTS: Traffic Safety Advisory Committee Minutes -January 8, 2007 Zoning Board of Adjustment Minutes -December 11, 2007 Colleyville Trails and Sidewalk Committee Minutes -December 11, 2007 Library Board Minutes -February 11, 2008 Planning and Zoning Commission Minutes -February 25, 2008 Planning and Zoning Commission Minutes -March 10, 2008 10. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR THE MEETING OF APRIL 1, 2008 - Reading and Public Hearing -Resolution R-08-2958 11. ADJOURNMENT: I hereby certify the above agenda was posted on the bulletin boards at City Hall on Friday, March 28, 2008, by 5:00 p.m. Cynthia Singleton, TRMC, CMC City Secretary Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. Cify of Colleyville Page 3 Printed on 3/28/2008 City Council Agenda April 1, 2008 If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1133, and reasonable accommodations will be made to assist you. City of Colleyville Page 4 Printed on 3/28/2008 z-'- 100 Main Street ~` ~~ ~~ City of Colleyville Colleyville, Texas 76034 = ~~ (817) 503-1000 ~~~~~- Agenda Briefing www.colleyville.com File Number: File Type: Pre Council Status: Pre Council Version: 1 Requester: Office of the City Secretary Agenda Date: 04/01/2008 Agenda No.: PC-1 Controlling Body: City Council Final Action: File Name: Discussion of the date of administering the Oath of Office to newly elected Councilmembers Attachments: History of Legislative File Version: Date: Acting Body: Action Text: 03/26/2008 City Council 04/01/2008 City Council Title Discussion of the date of administering the Oath of Office to newly elected Councilmembers Explanation On February 5, 2008, the City Council approved Resolution R-08-2939 calling a General Election to be held on May 10, 2008, for the purpose of electing Councilmembers to Place 3 and Place 4. According to the Texas Election Code, if no person has made a declaration of write-in candidacy and that each candidate on the ballot is unopposed for election to office, the City Secretary will certify that each candidate on the ballot is unopposed for election to office. Under these circumstances, Subchapter C, Chapter 2 of the Texas Election Code authorizes the City Council to declare the candidates elected to office following the time the election results would be canvassed and cancel the May 10, 2008, General Election. On March 18, 2008, the City Secretary signed the Certification of Unopposed Status. According to the City Charter, terms of office shall commence at the beginning of the first regular meeting of the City Council following the canvass of the election as provided by Article 4. A proposed ordinance to declare unopposed candidates in the May 10, 2008 General Election elected to office and cancel the election will be on the April 1 and April 15, 2008, City Council regular agenda for consideration. Candidates may not take office until after the date the election is conducted. On the basis the Mayor has a City business scheduling conflict with the second regular City Council meeting on May 20, 2008, it is proposed the Oath of Office be administered to the City of Colleyville Page 1 Printed on 3/27/2008 Agenda Briefing Continued newly elected Councilmembers, Place 3 and Place 4 during the June 3, 2008 City Council meeting. The Mayor confirmed the June 3, 2008 date with the Councilmembers-Elect. City of Colleyville Page 2 Printed on 3/27/2008 tea, City of Colleyville Colley~leaTexas76034 ~:s~e~ ~ (817) 503-1000 '""" Agenda Briefing vwwv.colleyville.com File Number: File Type: Pre Council Status: Pre Council Version: 1 Agenda Date: 04/01/2008 Controlling Body: City Council Requester: Office of the City Agenda No.: PC-2 Final Action: Secretary File Name: Discussion of the April 1, 2008, City Council regular agenda items Attachments: History of Legislative File Version: Date: Acting Body: Action Text: 1 04/01/2008 City Council Title Discussion of the April 1, 2008, City Council regular agenda items City of Colleyville Page 1 Printed on 3/26/2008 ~ "'_ 100 Main Street ~: y-'' -±`~ City of Colleyvil a Colleyville, Texas 76034 ~~~ (817) 503-1000 ~'~~~~~ Agenda Briefing www.colleyville.com File Number: File Type: Executive Session Status: Executive Session Version: 1 Requester: Office of the City Secretary Agenda Date: 04/01/2008 Agenda No.: 1 File Name: Executive Session -Legal Consultation -April 1, 2008 Attachments: History of Legislative File Controlling Body: City Council Final Action: Version: Date: Acting Body: Action Text: 1 04/01/2008 City Council Title Sec. 551.071 -Legal -Consultation with Attorney on Legal Issues Raised by Public Hearing or Action Items on the Agenda Sec. 551.071 -Legal -Discussion of pending litigation -Village Monticello Partners, Ltd. v. City of Colleyville Sec. 551.071 - Legal -Discussion of pending litigation -Raman Chandler v. City of Colleyville Sec. 551.071 -Legal -Discussion of potential litigation -Barbara Turner v. City of Colleyville Sec. 551.071 -Legal -Discussion of pending litigation -Raul Rodriguez v. City of Colleyville (Bill Hudgins) Sec. 551.087 -Economic Development -Discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay or expand within the City City of Colleyville Page 1 Printed on 3/25/2008 RESOLUTION R-08-2954 A RESOLUTION APPROVING COUNCIL ACTION REGARDING EXECUTIVE SESSION ITEMS AT THE REGULAR CITY COUNCIL MEETING OF APRIL 1, 2008 WHEREAS, following discussion in Executive Session, and in full accordance with the requirements of the Open Meetings Act, the City Council determines that the following action is in the best interests of the health, safety and welfare of the public. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the following actions of the City Council are hereby adopted and approved: a. THAT AND IT IS SO RESOLVED. APPROVED BY A VOTE OF AYES, NAYS AND ABSTENTIONS ON THIS THE DAY OF 2008. ATTEST: Cynthia Singleton, TRMC, CMC City Secretary CITY OF COLLEYVILLE David Kelly Mayor 4~} ~~~ City of Colleyville Colley00lle, Texas 76034 ~,, ~ (817) 503-1000 ~'"" Agenda Briefing www•colleyville.com File Number: File Type: Presentation or Status: Presentations or Proclamation Proclamations Version: 1 Agenda Date: 04/01/2008 Controlling Body: City Council Requester: Office of the City Agenda No.: 3 Final Action: Secretary File Name: Proclamations and Presentations -April 1, 2008 Attachments: Grapevine-Colleyville ISD Education Foundation Day Proclamation.pdf History of Legislative File Version: Date: Acting Body: Action Text: 1 04/01/2008 City Council Title Proclamation In recognition of Grapevine-Colleyville Independent School District Education Foundation Day -Janice Kane, Executive Director, G-CISD Education Foundation City of Colleyville Page 1 Printed on 3/26/2008 Y. ~r~OCY~11~~tIDri ~ ~ CITY OF Colleyville, ~- Texas WHEREAS: the Grapevine-Colleyville ISD Education t' Foundation, founded in 1998, is a unified philanthropic organization of citizens ~, that shares a vision of enhancing education in the Grapevine-Colleyville Independent School District; and WHEREAS, the Grapevine-Colleyville ISD Education Foundation works to increase private support for educational activities by generating and distributing resources for programs and projects that either can not be funded or have been under funded by the normal operating budget; and x, ~~: WHEREAS, the Grapevine-Colleyville ISD Education Foundation uses its resources to facilitate and recognize student achievement and skill development, to recognize and encourage staff excellence and to expand community involvement from individuals, busnesses and civic organizations; and WHEREAS, the Grapevine-Colleyville ISD Education Foundation demonstrates outstanding leadership and effectiveness in support of students and staff in the Grapevine-Colleyville Independent School District by its contributions to- date of over $750,000 in grants and awards that have affected every student and more than half of the teachers and established a perpetual giving endowment fund for the future of over $850,000. NOW, THEREFORE, I, DAVID KELLY, MAYOR OF THE CITY OF COLLEYVILLE, TEXAS, on behalf of the Colleyville City Council and citizens of Colleyville, do hereby proclaim on its tenth anniversary, April 1, 200$ as GRAPEVINE-COLLEYVILLE ISD EDUCATION FOUNDATION DAY recognizing the start of another decade of commitment and efforts to provide ongoing support to education in the Grapevine-Colleyville Independent School District. ~:, ~~: r: ~. IN WITNESS WHEREOF, I do hereby set my hand and seal of the City of Colleyville, Texas, affixed this 1st day of April 2008. Mayor ~) cur or Il~ T(X~5 RESOLUTION R-08-2955 A RESOLUTION APPROVING COUNCIL ACTION UNDER CONSENT ITEMS AT THE REGULAR COUNCIL MEETING OF APRIL 1, 2008 WHEREAS, Council has taken action on certain items on the agenda under Consent Items. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the agenda decisions approved by Council action under Consent Items as follows are hereby adopted: a. Approval of the minutes of the regular City Council meeting held on March 11, 2008 b. Approval of an Interlocal Agreement with the City of Euless for paving improvements on Heritage Avenue, and authorize the City Manager to execute the agreement c. Approval to enter into a janitorial services agreement with Member's Building Maintenance LTD, in an amount not to exceed $78,500.00, and authorizing the City Manager to execute the agreement AND IT IS SO RESOLVED. APPROVED BY A VOTE OF AYES, NAYS AND ABSTENTIONS ON THIS THE DAY OF 2008. ATTEST: CITY OF COLLEYVILLE Cynthia Singleton, TRMC, CMC David Kelly City Secretary Mayor -~ "~'"` City of Colleyville `~' ~ City Council Minutes -Draft r ~~, City Council 100 Main Street Colleyville, Texas 76034 (817) 503-1000 www.colleyville.com Tuesday, March 11, 2008 CITY COUNCIL CHAMBERS The Pre Council meeting of the Colleyville City Council was called to order by Mayor David Kelly on March 11, 2008, at 5:41 p.m. PC-1 PC-2 ROLL CALL: Councilmembers Carol Wollin, Tony Licata, Tom Hart and Mike Taylor were present. Mayor David Kelly, City Manager Bill Lindley, Assistant City Manager Kelly Cooper, Police Chief Tommy Ingram, Fire Chief Mike Johnston, Public Works Director Steve Chutchian, Finance Director Terry Leake, Community Development and Business Strategies Director Chris Fuller, Economic Development Manager Scott Welmaker, Communications Manager Mona Gandy, Audio Visual Technician Lawrence Gise, City Attorney Michael Kallas and City Secretary Cynthia Singleton were also present. Mayor Pro Tem Jon Ayers and Councilmember Rich Hendler were absent. Presentation of the Monthly Financial Report -February 2008 Finance Director Terry Leake presented the February 2008 Financial Report and answered questions of the City Council. Discussion and review of funding options for proposed Street Capital Improvement Plan (CIP) program Finance Director Terry Leake presented funding options for the proposed Street Capital Improvement Plan (CIP) program and answered questions of the City Council. There was general discussion regarding the purchase and financing of the fire ladder truck. City Manager Bill Lindley provided information regarding managing the bond rating and General Fund reserve level. There was general discussion regarding the sidewalk and trail construction plan and funding, Tax Increment Financing Fund related to SH26 reconstruction and communication methods for providing information regarding the CIP plan to citizens. City of Colleyville Page 1 Printed on 3/27/2008 City Council City Council Minutes -Draft March 11, 2008 It was determined that Mayor Kelly and Councilmembers Wollin and Taylor would tour cities to view the fiberglass utility poles. PC-3 Presentation of Economic Development Quarterly Update Economic Development Manager Scott Welmaker presented an update of Economic Development Initiatives and answered questions of the City Council. PC-4 Discussion of setting a date for a joint meeting of the City Council and Planning and Zoning Commission City Council determined that a Joint City Council and Planning and Zoning Commission meeting would be held April 7, 2008, at 7:00 p.m. to continue discussions regarding SH26 redevelopment. PC-5 Presentation and discussion of City Council Budget Calendar Community Development and Business Strategies Director Chris Fuller presented the 2009 City Council Budget Calendar. City Council will advise staff by Friday, March 14, 2008, of any scheduling conflicts with the proposed calendar. PC-6 Discussion of the March 11, 2008, City Council regular agenda items Mayor Kelly announced that Agenda Item 5a requires a super majority vote, which is six votes, for approval. There being no further discussion, Mayor Kelly adjourned the Pre Council meeting at 7:10 p.m. City of Colleyville Page 2 Printed on 3/27/2008 City Council City Council Minutes -Draft March 11, 2008 The regular meeting of the Colleyville City Council was called to order by Mayor David Kelly on March 11, 2008, at 7:10 p.m. ROLL CALL: Councilmembers Carol Wollin, Tony Licata, Tom Hart and Mike Taylor were present. Mayor David Kelly, City Manager Bill Lindley, Assistant City Manager Kelly Cooper, Police Chief Tommy Ingram, Fire Chief Mike Johnston, Public Works Director Steve Chutchian, City Engineer Chad Bartee, Finance Director Terry Leake, Community Development and Business Strategies Director Chris Fuller, Community Development Coordinator Ron Ruthven, Communications Manager Mona Gandy, Audio Visual Technician Lawrence Gise, City Attorney Michael Kallas and City Secretary Cynthia Singleton were also present. Councilmember Rich Hendler arrived at 7:28 p.m. Mayor Pro Tem Jon Ayers was absent. 1. EXECUTIVE SESSION - In accordance with Texas Government Code Chapter 551, Subchapter D Sec. 551.071 - Legal -Consultation with Attorney on Legal Issues Raised by Public Hearing or Action Items on the Agenda Sec. 551.071 - Legal - Discussion of pending litigation - Village Monticello Partners, Ltd. v. City of Colleyville Sec. 551.071 -Legal -Discussion of pending litigation -Raman Chandler v. City of Colleyville Sec. 551.071 -Legal -Discussion of potential litigation -Barbara Turner v. City of Colleyville Sec. 551.071 -Legal -Discussion of pending litigation -Raul Rodriguez v. City of Colleyville (Bill Hudgins) Sec. 551.072 -Property -Deliberate the purchase, lease, sale, exchange or value of real property regarding the former City Hall at 5400 Bransford Road Sec. 551.072 -Property -Deliberate the purchase, lease, sale, exchange or value of real property regarding the former Fire Station at 1900 Hall Johnson Road City of Colleyville Page 3 Printed on 3/27/2008 City Council City Council Minutes -Draft March 11, 2008 Sec. 551.087 - Economic Development - Discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay or expand within the City Mayor Kelly explained that the Executive Session had been called in accordance with the Texas Government Code Chapter 551, Subchapter D, Section 551.071, Legal, Section 551.072, Property and Section 551.087, Economic Development. He further explained that there would be no decisions made or action taken during this time. The meeting was recessed at 7:11 p.m. and reconvened at 7:40 p.m. INVOCATION: Bishop Mark Gottfredson, Church of Jesus Christ of Latter Day Saints PLEDGE OF ALLEGIANCE: City Attorney Michael Kallas 2. EXECUTIVE SESSION: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - Resolution R-08-2951 This resolution was not needed. 3. CORRESPONDENCE, REPORTS OF MEETINGS ATTENDED BY THE COUNCIL AND CITY OFFICIALS AND ANNOUNCEMENTS, PROCLAMATIONS OR PRESENTATIONS Councilmember Wollin invited everyone to the ARTSNET concert featuring Brothers 3 on March 20, 2008, 7:00 p.m. at the Colleyville Center and additional information may be accessed on the City's web site at experiencecolleyville.com Mayor Kelly invited children to participate in the City's Candy-free Hoppin' Good Egg Hunt, March 15, 2008, 3:00 p.m. at City Park. Councilmember Licata announced the Fort Worth Transportation Authority will conduct a public information session on the southwest and northeast rail corridor, March 19, 2008, 6:30 p.m. at the Grapevine Community Center. Mayor Kelly presented a Proclamation to Jeffrey and Michael Dyson in recognition of The Blue Shoe Project Day in Colleyville on October 16, 2008. Mr. Michael Dyson expressed appreciation for the recognition of The Blue Shoe Project, which introduces youth to blues music. City of Colleyville Page 4 Printed on 3/27/2008 City Council City Council Minutes -Draft March 11, 2008 Mayor Kelly presented a Proclamation to Ms. Julie Donovan, representing Tarrant County Meals on Wheels, in recognition of March for Meals Awareness Month. Ms. Donovan invited citizens to support the Meals on Wheels program by volunteering to deliver meals to the elderly and disabled. Mayor Kelly encouraged everyone to participate in the Meals on Wheels program and announced area Mayors will deliver meals on March 19, 2008. Police Chief Tommy Ingram announced the Stop Thief Program, which encourages citizens to conceal valuables and lock vehicles to discourage vandalism, presented City Council with the placard to hang in their vehicle as a deterrent to crime and announced Police Academy alumni will distribute the placards March 15, 2008, 10:00 a.m. to 4:00 p.m. at Market Street. Mayor Kelly stated many burglaries are a result of cars being left unlocked and the Stop Thief Program will encourage citizens to lock their cars. 4. CONSENT: READING AND PUBLIC HEARING -Resolution R-08-2952 4a Approval of the minutes of the regular City Council meeting held on March 4, 2008 4b Approval of a lease purchase agreement with Baystone Financial Group/Kansas State Bank of Manhattan through Houston-Galveston Area Council of Governments Purchasing Co-Operative (HGAC) for the lease of a Ford F-450 Frazer ambulance, in the amount of $176,150.00 4c Approval to accept an offer for right-of-way purchase from the Texas Department of Transportation (TxDOT), and authorize the City Manager to execute all associated documents 4d Approval of aCity-Developer Agreement with Villas of Colleyville, LLC, for the Villas of Colleyville Addition, and authorize the City Manager to execute the Agreement Mayor Kelly read Resolution R-08-2952 in its entirety. Mayor Kelly opened the public hearing. There was no one present wishing to speak concerning this item and Mayor Kelly closed the public hearing. City of Colleyville Page 5 Printed on 3/27/2008 City Council City Council Minutes -Draft March 11, 2008 Councilmember Taylor moved to approve Resolution R-08-2952. Councilmember Wollin seconded the motion. The motion carried by the following vote: Aye: 6 -David Kelly, Carol Wollin, Tony Licata, Rich Hendler, Tom Hart, Mike Taylor Absent: 1 -Jon Ayers 5. ORDINANCE(S): SECOND READING AND PUBLIC HEARING 5a Approval of a request for a Special Use Permit for a charitable donation station on Tract 2C03, Abstract 206 of the B.B.B. and C. Ry Survey located at 4917 Colleyville Boulevard, Case Z-08-003 Mayor Kelly read the caption of Ordinance 0-08-1666. Community Development Coordinator Ron Ruthven provided an overview of the request for a Special Use Permit and the revised site plan and stated since the Planning and Zoning Commission recommended denial, the request can only be approved by a supermajority vote of the City Council, which is at least six (6) affirmative votes of those present. Mayor Kelly opened the public hearing. Mr. David Bostick, President and Mr. Paul Enuke, Goodwill Industries of Fort Worth, Inc., presented the organization's mission statement, facility locations and the proposed site plan and building elevation plan. There was no one present wishing to speak concerning this item and Mayor Kelly closed the public hearing. Discussion ensued regarding a screening wall, cross access easement, expansion of space and loading and unloading area. Mayor Kelly moved to deny Ordinance 0-08-1666. Councilmember Taylor seconded the motion. City of Colleyville Page 6 Printed on 3/27/2008 City Council City Council Minutes -Draft March 11, 2008 The motion carried by the following vote: Aye: 5 - David Kelly, Carol Wollin, Tony Licata, Tom Hart, Mike Taylor Nay: 1 -Rich Hendler Absent: 1 -Jon Ayers City Manager Bill Lindley stated staff will assist the applicant to identify potential locations for the donation station. 5b Approval of a request to amend the zoning and development requirements of the Planned Unit Development of Lot 9, Block 6R of the Woodbriar Estates West Addition located at 99, 101 and 103 Cheek Sparger Road, Case Z-08-007 Mayor Kelly read the caption of Ordinance 0-08-1667. Mayor Kelly opened the public hearing. There was no one present wishing to speak concerning this item and Mayor Kelly closed the public hearing. Mayor Kelly moved to approve Ordinance 0-08-1667. Councilmember Hart seconded the motion. The motion carried by the following vote: Aye: 5 -David Kelly, Carol Wollin, Tony Licata, Rich Hendler, Tom Hart, Mike Taylor Absent: 1 -Jon Ayers 6. ORDINANCE(S): FIRST READING AND PUBLIC HEARING 6a Approval of an amendment to Ordinance 0-92-880 regarding setting fees and charges for City services and facilities, Case G-08-011 Mayor Kelly read the caption of Ordinance 0-08-1668. Community Development and Business Strategies Director Chris Fuller provided an overview of the proposed amendment to include an application fee for a gas well permit. Mayor Kelly opened the public hearing. City of Colleyville Page 7 Printed on 3/27/2008 City Council City Council Minutes -Draft March 11, 2008 There was no one present wishing to speak concerning this item and Mayor Kelly closed the public hearing. Discussion ensued regarding gas and oil well permit fees and potential sites for drilling activity. 7. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA There was no one present wishing to speak concerning this item. 8. REPORTS: There was no discussion of this item. 9. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR THE MEETING OF MARCH 11, 2008 -Reading and Public Hearing -Resolution R-08-2953 This resolution was not needed. 10. ADJOURNMENT: There being no further business before the City Council, Councilmember Wollin moved to adjourn. Councilmember Hart seconded the motion. The motion carried by the following vote: Aye: 6 -David Kelly, Carol Wollin, Tony Licata, Rich Hendler, Tom Hart, Mike Taylor Absent: 1 -Jon Ayers Mayor Kelly adjourned the meeting at 8:27 p.m. APPROVED BY A VOTE OF AYES, NAYS AND ABSTENTIONS ON THIS THE DAY OF 2008. Minutes taken and prepared by: Cynthia Singleton, TRMC, CMC City Secretary City of Colleyville Page 8 Printed on 3/27/2008 ;;~~~, Clt of Colle V~~~e 100 Main Street ~ Y Y Colleyville, Texas 76034 (817) 503-1000 ~'~'" Agenda Briefing www.colleyville.com File Number: File Type: Resolution Status: Consent Agenda Version: 1 Requester: Engineering Department Agenda Date: 04/01 /2008 Agenda No.: 4b Controlling Body: City Council Final Action: File Name: Approval of an Interlocal Agreement with the City of Euless for paving improvements on Heritage Avenue, and authorize the City Manager to execute the agreement Attachments: Interlocal Agreement Between the City of Colleyville and the City Of Euless, Texas for the Construction of Heritage Avenue Improvements Between Cheek-Sparger and Glade Road.pdf History of Legislative File Version: Date: Acting Body: Action Text: 03/26/2008 City Council 04/01/2008 City Council Title Approval of an Interlocal Agreement with the City of Euless for paving improvements on Heritage Avenue, and authorize the City Manager to execute the agreement Explanation Reading and Public Hearing The City of Euless previously submitted a conceptual development plan to City staff that details proposed residential and retail development east of the existing alignment of Heritage Avenue and south of Glade Road. The proposed plan also included the proposed construction of approximately 1,700 linear feet of Heritage Avenue by the City of Euless within the City of Colleyville, as a new two lane concrete street with adequate drainage facilities and a concrete trail on the east side. Heritage Avenue currently has a 50-foot wide right-of-way situated completely within the City of Colleyville. The east side of the street is adjacent to the west boundary of the City of Euless. The existing asphalt pavement section is severely deteriorated and routinely requires extensive maintenance by staff to permit safe vehicle movement. A portion of the street is situated within the floodplain of Little Bear Creek and must be gated during high intensity rainfall events. During discussions with the City of Euless, an Interlocal Agreement was prepared for the design and construction of the portion of Heritage Avenue south of Glade Road. The new street would be constructed entirely within the existing 50-foot wide dedicated right-of-way of Heritage Avenue within the City of Colleyville, and is intended to provide access to the Glade Park development in Euless at three locations and future development of properties in Colleyville. The Agreement includes the following components: City of Colleyville Page 1 Printed on 3/27/2008 Agenda Briefing Continued 1. Euless will fund all design and construction related to improvements performed on Heritage Avenue. 2. Euless will provide engineering plans and specifications for the Heritage Avenue improvements, which must be approved by Colleyville. 3. Proposed construction of Heritage Avenue will consist of a 24 foot wide concrete street that will be placed within the existing 50 foot right-of-way in Colleyville and include necessary intersection improvements at Glade Road. 4. The construction of Heritage Avenue will extend approximately 1,700 linear feet south of the existing concrete pavement at Glade Road (adjacent to the Super Target in the Heritage Town Crossing Center). 5. A 12-foot wide concrete trail will be constructed adjacent and east of the proposed street improvements. 6. The proposed Heritage Avenue will include the construction of three intersections to accommodate the development in Euless. 7. All construction will be performed in accordance with the Colleyville Land Development Code and will include performance, payment and maintenance bonds issued to Colleyville in the full amount of the contract cost. 8. The proposed 12-foot wide trail will remain the maintenance responsibility of Euless and Colleyville will be responsible for permanent maintenance of the street. 9. The section of Heritage Avenue extending to the proposed Red River Drive in Euless (approximately 1,700 linear feet from Glade Road) will be completed on or before the end of the second calendar quarter of 2009. Euless anticipates a subsequent request for Heritage Avenue to be extended another 500 linear feet to the proposed Colorado Drive in Euless, as part of the Townhome Phase II development, with construction to be completed by the first quarter of 2012. The firm of Freese and Nichols, Inc. was asked to evaluate the condition of the existing two-lane bridge located south of the proposed Heritage Avenue improvements. The subsequent report stated that the bridge is structurally sound and capable of enduring increased traffic as a result of proposed new development on the east and west side of Heritage Avenue. At this time, staff intends to request Tarrant County assistance in performing rehabilitation of the existing asphalt pavement on the remaining portion of Heritage Avenue south to Cheek Sparger in Fiscal Year 2010. Financial Impact It has been determined that there is no financial impact of the proposed roadway improvements by the City of Euless. Recommendation The City of Euless approved the Interlocal Agreement at their March 11, 2008, City Council Meeting. Staff recommends approval. City of Colleyville Page 2 Printed on 3/27/2008 STATE OF TEXAS COUNTY OF TARRANT INTERLOCAL AGREEMENT BETWEEN THE CITY OF COLLEYVILLE AND THE CITY OF EULESS, TEXAS FOR THE CONSTRUCTION OF HERITAGE AVENUE IMPROVEMENTS BETWEEN CHEEK-SPARGER AND GLADE ROAD This Interlocal Agreement (the "Agreement") for the construction of paving, drainage, traffic signalization, street lighting and landscaping improvements on Heritage Avenue is made and entered into by and between the City of Colleyville, Texas, a municipal corporation located in Tarrant County, Texas ("Colleyville") and the City of Euless, Texas, a municipal corporation located in Tarrant County, Texas ("Euless") PREAMBLE WHEREAS Colleyville has an approved Master Thoroughfare Plan, in which is included a four (4) lane undivided thoroughfare to be known as Heritage Avenue between Glade Road and Cheek-Sparger Road, which is located within the boundaries of Colleyville; WHEREAS an agreement was made on December 21, 1927 between Tarrant County and certain residents of Tarrant County, establishing full rights to the permanent use of a fifty foot (50') strip of land as a right-of-way for the development of a roadway section; WHEREAS a roadway originally known as Cheek-Sparger Road was constructed in 1928 and has been in continuous operation as a thoroughfare since it was originally constructed and is known currently as Heritage Avenue (hereinafter the "Avenue"); WHEREAS Chapter 791, Texas Local Government Code, as amended (the "Act"), provides authorization for municipalities to contract with one another for the performance of governmental functions and services under terms of the Act; WHEREAS a Developer, Glade 121 L.P., has filed with Euless, respective applications for Platting and a Planned Development Zoning change for property INTERLOCAL AGREEMENT 02/12/08 abutting the east side of the Heritage Avenue right-of way that would enable construction of a mixed use commercial and residential development on 193.3 acres located in Euless (known as the Glade Parks Development); WHEREAS Colleyville and Euless have need, due in part to the imminent construction of the Glade Parks Development and the desire to establish connections for streets originating in the Glade Parks Development into Heritage Avenue, to construct road improvements to Heritage Avenue (hereinafter the "Project"), conforming to those particular construction and development standards set forth herein and existing requirements of the Colleyville and Euless; WHEREAS Euless shall cause financing to be provided by Glade 121, L.P. for the Project as provided herein; WHEREAS Colleyville and Euless have engaged in multiple meetings and discussions resulting in the resolution of all construction and development matters upon the terms set forth herein, and the Parties now seek to memorialize all such agreements and resolutions in order to clarify the Parties' respective intentions, expectations and obligations concerning the Project. AGREEMENT NOW, THEREFORE, for and in consideration of the mutual covenants, terms and conditions set forth herein, and the mutual benefits to each party, the receipt and sufficiency of which are hereby acknowledged, Colleyville and Euless hereby contract, covenant, warrant and agree as follows: ADOPTION OF PREAMBLE All of the matters stated in the preamble of this Agreement are found to be true and correct are hereby incorporated into the body of the Agreement by reference as though fully set forth in their promises and agreements reached between the Parties, all of which are expressly set forth herein. II. OBLIGATIONS OF THE PARTIES: On behalf of Euless, Glade 121 L.P. will submit to Colleyville for review and approval, construction plans and specification submittals for the Heritage Avenue improvements. 2. The Heritage Avenue Improvements will include construction within the existing 50' right of way of a two (2) lane, reinforced concrete, 25' (twenty- five) back to back section, extending approximately one thousand seven hundred feet (1700') south from the existing concrete section of Heritage INTERLOCAL AGREEMENT 02/12/08 Avenue adjacent to the Heritage Town Crossing Center's Super Target, consistent with the cross section included in Exhibit A.. 3. As part of the Heritage Avenue Improvements, a five foot (5") wide reinforced concrete sidewalk will be constructed on the east side of Heritage Avenue. Portions of this sidewalk are permitted to be located within the nine and one- half foot (9.5') parkway on the eastside of Heritage Avenue. Euless shall be perpetually responsible for the maintenance of said sidewalk. 4. The following streets located within the Glade Parks Development would make connections into Heritage Avenue as identified on the Glade Parks Final Plat, including: Brazos Blvd; Red River Drive; and Colorado Drive. Brazos Blvd. will be constructed with a divided approach within 60' of right of way and likely striped as a three (3) lane divided approach. Brazos Blvd. would be located approximately 1300' from Glade Road. Red River Drive and Colorado Drive will be constructed as a two (2) lane 31' back to back section within 50' of right of way. Red River Drive is located approximately 1730' from Glade Road. Colorado Drive is located approximately 2230' from Glade Road. 5. The Heritage Avenue Improvements shall be constructed, in accordance with the approved set of construction plans, on behalf of Euless by Glade 121 L.P. in conjunction with the construction of the Glade Parks Development in Euless. 6. The Heritage Avenue Improvements are planned to be completed on behalf of Euless by Glade 121 L.P. in conjunction with the construction of the Glade Parks Development in Euless. The section of Heritage Avenue extending to Red River Drive (approximately 1730' from Glade Road) will be completed on or before the end of the second quarter of 2009. The section of Heritage Avenue extending to Colorado Drive (approximately 2230' from Glade Road) will be completed as part of the Townhome Phase II development, expected on or before the first quarter of 2012. 7. The construction contract shalt require Performance, Payment, and Maintenance Bonds in the full amount of the contract cost issued to Colleyville. 8. Colleyville and Euless shall coordinate all construction inspection and construction management work. 9. Colleyville and Euless agree that the construction to be done within Colleyville shall be in accordance with Colleyville's Land Development Code including, but not necessarily limited to, providing proper barricades, traffic control during construction, detours, testing, dust control, project scheduling, and project clean up after the contractor is completed. INTERLOCAL AGREEMENT 02/12/08 INDEMNIFICATION AND HOLD HARMLESS 1. Colleyville and Euless will be responsible for acts of each respective City's employees. 2. To the extent allowed by law, Colleyville agrees to indemnify and hold Euless harmless from any claim by a third party for damages arising from or resulting from the construction or maintenance, in accordance with terms set forth in this agreement, of any portion of the Project lying in the City of Colleyville. 3. The provisions of this indemnification shall not apply to acts of gross negligence or willful misconduct by the indemnified party. 4. The provisions of the indemnification are solely for the benefit of the parties hereto and not intended to create or grant any rights, contractual or otherwise, to any other person or entity. 5. Further, the indemnification and hold harmless contained herein shall not be deemed a waiver of any sovereign immunity allowed pursuant to Tex. Civ. Proc. And Rem. Code Section 101.001 et. Seq., or otherwise. INTERLOCAL AGREEMENT 02/12/08 AGREED and SIGNED as of this day of 2008. City of Colleyville, Texas By: Its: Mayor City of Colleyville ATTEST: City Secretary City of Colleyville (SEAL) APPROVED AS TO FORM: City Attorney City of Colleyville City of Euless, Texas By: Its: Mayor City of Euless ATTEST: City Secretary City of Euless (SEAL) APPROVED AS TO FORM: City Attorney City of Euless INTERLOCAL AGREEMENT 5 02/12/08 <`"`"~~ 100 Main Street City of Colleyville Colle ville, Texas 76034 {`~ ~171F, y . (817) 503-1000 °~~° Agenda Briefing www•colleyville.com File Number: File Type: Resolution Status: Consent Agenda Version: 1 Agenda Date: 04/01/2008 Controlling Body: City Council Requester: Building Services Agenda No.: 4c Final Action: File Name: Approval to enter into a janitorial services agreement with Member's Building Maintenance LTD, in an amount not to exceed $78,500.00, and authorizing the City Manager to execute the agreement Attachments: Tarrant County Bid No 2007-161.pdf History of Legislative File Version: Date: Acting Body: Action Text: 1 03/26/2008 City Council 1 04/01/2008 City Council Title Approval to enter into a janitorial services agreement with Member's Building Maintenance LTD, in an amount not to exceed $78,500.00, and authorizing the City Manager to execute the agreement Explanation Reading and Public Hearing The City of Colleyville currently has a Cooperative Purchasing Agreement with Tarrant County, which allows the City to take advantage of contracts bid by the County. On September 25, 2007, Tarrant County Commissioners Court awarded Bid No. 2007-161 to ABM Janitorial Services. On October 16, 2007, City Council approved Resolution R-07-2896, approving a janitorial services agreement with ABM Janitorial Services, through the Tarrant County Cooperative Purchasing Program, in an amount not to exceed $125,605.00. On February 15, 2008, Tarrant County Purchasing notified the City that ABM Janitorial services is terminating their Janitorial Services Contract as of March 28, 2008. As the secondary awardee on Tarrant County Bid No. 2007-161, Member's Building Maintenance, LTD, has agreed to take over this contract as primary vendor effective April 1, 2008. Member's Building Maintenance, LTD, agreement of acceptance of this bid option through the Cooperative Purchasing Agreement allows the City of Colleyville the same firm, fixed pricing, terms and conditions offered to Tarrant County from April 1, 2008 until September 30, 2008. The janitorial services agreement with Member's Building Maintenance will include the Justice Center, City Hall, Public Library and Senior Center. City of Colleyville Page 1 Printed on 3/27/2008 Agenda Briefing Continued Financial Impact This bid award incurs an increase in hourly rates of $1.79 per hour for an hourly rate of $14.03, resulting in an increase of $7,732.00 in hourly wages for the remainder of Fiscal Year 2008 (FY2008). The encumbered balance available in the current janitorial services agreement will be adequate to cover the increase in hourly rate due to the year-to-date savings experienced in ancillary services. It has been determined that funding for this agreement is currently encumbered in the FY 2008 Building Services Budget, line item 6285. Expenditures for janitorial services in FY 2008 April through September are estimated to be $78,500.00. Recommendation Approval City of Colleyville Page 2 Printed on 3/27/2008 r~ A ~~: ~H ~ ~: REFERL•lVCE NUIvIBL•R COMMISSIONERS COURT COMMUNICATION PAGE 1 OF $ DATE: 9~25~2Ofl7 SUBJECT: BID N0. 200'1-161-ANNUAL CONTRACT FOR JANITORIAL SERVICES - FACILITIES MANAGEMENT -PER UNIT PRICE COMMISSIONERS COURT ACTION REQUESTED: It is requested that the Cotnmissioners Court award Bid No. 200'1-I61, Annual Contract for Janitorial Services, for Facilities Management to the following vendors at the per unit price: Group I Buildings Primary Secondary Alternate Group 2 Buildings Primary Secondary Alternate Group 3 Buildings BACKGROUND: ABM Janitorial Services CTJ Maintenance, Inc. Member's Building Maintenance, LTD ABM Janitorial Services CTJ Maintenance, Inc. General Building Maintenance Company, Inc. Primary ABM Janitorial Services Secondary Member's Building Maintenance, LTD AIternate General Building Maintenance, Company, Inc. Notice of the County's intent to bid was advertised in local newspapers, as required by State statute, and posted on the Internet and at the American Indian Chamber of Commerce, the Fort Worth Metropolitan Black Chamber of Commerce, the Fort Worth Hispanic Chamber of Commerce, and the Tarrant County Asian American Chamber of Commerce. Twenty-six (26) vendors were contacted and requested to participate in this bid process. Bid specifications were electronically transmitted to twenty-two (22) firms. Four {4) firms picked up specifications. The mandatory pre-bid conference held on August b, 2007, was attended by thirteen (I3) vendors and representatives of Purchasing, Facilities Management, and the Public Health WIC Clinics. Seven (7) bids and one (1) no-bid were received. Group i buildings include: Tarrant County Administration Building, 1895 Courthouse, Criminal Courts Building, Criminal Justice Building, Justice Center, Taylor Parking Garage, West Weatherford Annex, Calhoun Parking Garage, Tan•ant County Family Law Center, Tarrant County Plaza Building, and Tarrant County Plaza Parking Garage. SUBMITTED BY: Purchasing PREPARED BY: Gwen Peterson, C.P.M., A.P.P. APPROVED BY: ;~~oUN;.~•. COMMISSI~.~IERS COURT ~~? a•. COMMUNICATION • REFERENCE NUMBER: DATE: 9/25/2007 PAGE 2 QF Group 2 buildings include: Andersen Building; Charles Griffin Subcourthouse; Charles Griffin Azznex; Resource Connection Buildings 1100, 1200, 1300, 1400, 1801, and 2100; Southwest Subcourthouse; and Miller Street Administration. Group 3 buildings include: Mansf eld Subcourthouse, Medical Examiner's Office, Medical )examiner's Annex, Northeast Subcourthouse, Northeast Annex, Northwest Subcourthouse, Northwest Annex, 3uvenite Center, Southeast Subcourthouse, New Southeast Subcourthouse, Elections Center, Sheriff s South Patrol, Sheriff's North Patrol, Mansfield Boot Camp, and Public Health WIC Clinics. The bid received from United Building Maintenance could not be considered, because the required signed addendum was not returned with the bid response. The other six (6) bids were evaluated by Facilities Management, Purchasing, and the County Auditor to determine if the frrnis had the required management capability and financial strength to service Tarrant County under this large annual contract. The Auditor's review included a rating of the firms' financial stability on a scale of 1 (not financially stable) to 5 (very financially stable). Please reference the attached signed email from the Auditor's Office dated August 27, 2007, stating their Endings. The Evaluation Committee evaluated each firm's bid based on the evaluation criteria set forth in the specifications, with the following results (please reference memo from Facilities Management dated September 13, 2007): ABM Janitorial Services received the strongest financial ranking from the County Auditor, with 5 of 5 possible points. Their price structure falls within the FY 2008 budget established by Facilities Management for janitorial services. All references spoke highly of ABM Janitorial Services. Of the bidders meeting specifications, ABM Janitorial Services submitted the lowest overall price for ail three {3) groups of buildings. CTJ Maintenance, Inc. was rated 4 of a possible 5 for financial stability by the County Auditor and submitted the second lowest overall price for Groups 1 and 2 Buildings. They received 6 of 10 possible points for customer references and positive responses from supplier and financial references. Member's Building Maintenance Company, LTD was rated 4.5 of 5 for financial stability by the County Auditor and submitted the third lowest price for Group 1. Buildings and the second lowest price for Group 3 Buildings. They received 7 of 10 possible points for customer references and 10 of 10 possible points for financial references. General Building Maintenance Company, Inc. was rated 3.5 of 5 for financial stability by the County Auditor and submitted the third lowest price for Group 2 and 3 Buildings. They currently provide janitorial services for all of the buildings covered by this contract. All references spoke very highly of this company. The remaining companies were eliminated from further consideration based on bid price submitted; therefore, it is the joint recommendation of Purchasing and Facilities Management that Bid No. 2007-161, Annual Contract for Janitorial Services, be awarded to the vendors listed above at the per unit price. FISCAL FtVIPACT: The term of this contract is rivo (2) years with options to renew for three (3) additional one-year periods. Annual expenditures are estimated to be approximately $2,000,000. Funding is available in the FY 2008 budget. This contract is to go into effect October I, 2007. RFB No. 2007-161 Annual Cnnfrar.t Fnr.tanitnrial SPrvires Description of Specification{s} prices Requested ABM Janitorial Services CTJ Maintenance, InC. Member's Building Maintenance, LT General Building Maintenance Oriental Building Services, Inc. James Enterprise Attended Mandatory Pre-Bid Conference Yes Yes Yes Yes Yes Yes Acknowledgement of Addenda #1 ?? Yes Yes Yes Yes Yes Yes Bidder agrees to provide pricing to other Governmental entities ?7 Yes Yes Yes Yes Yes Yes Bidder agrees to accept secondary award in absence of primary ?? Yes Yss Yes Yes Yes Yes Minority Vendor No Yes Yes Na Yes Yes Aroof of Workers Compensation Insurance Yes Yes Yes Yes Yes Yes Section 1 A. BID PRICING 1. Itemization of Labor Cost Per Hour - Groun 1 Buildings with One Protect Manaoer Direct wages to employee 58.19 $8.19 $8.19 $6.19 $8.20 No Bid Federal, State Unemployment Tax, FICA, Medical Tax on Employee 51.03 $0.61 $0.85 $D.74 $0.79 No Bid Workers Compensation and General Liability on Employee $0.34 $0.82 $0.97 $D.53 $0.49 No Bid Medical, Dental, Life Insurance, per Employee, if applicable SD.DD $0,00 $0.00 $0.00 $0.00 No Bid Retirement, Pension, etc., per Employee, if applicable $0.14 $D.DD $0.00 50.65 $0.00 No Bid Chemicals, Supplies, Equipment Depreciation S0.3D $1.15 $0.81 $1.26 50.65 No bid Contractor's Overhead, Profit S1.73 $1.27 $1.12 51.03 51.93 No Bid Other $D.00 $0.59 $0.90 $i.2D $1,49 Na Bid Total Labor Rate Per Hour Billed Ta County $11.73 512.63 $12.84 $13.60 $13.55 No Bid 2. Itemization of Labor Cost Per Hour -Group 1 Buildings with Two Project Managers Direcl wages to employee $8.19 $8.19 $8.19 $8.19 $8.20 No Bid Federal, State Unemployment Tax, FICA, Medical Tax on Employee $1.03 $0.61 $0.85 $0.74 $0.79 No Bid Workers Compensation and General Liability on Employee $0.34 $0.82 $0.97 $0.53 50.49 No Bid Medical, Dental, Life Insurance, per Employee, if applicable $D.DD $0.00 $0.00 $0.00 $D.00 No Bid Retirement, Pension, etc., per Employee, if applicable $0.28 $0.00 $0.00 $0.65 $0.00 No Bid Chemicals, Supplies, Equipment Depreciation $0.30 Si.15 $0.81 $1.26 $0.65 No Bid Contractor's Overhead, Profit $2.10 $0.98 $1.12 $1.03 $1.93 No Bid Other $0.00 $1.30 $1.21 $1.65 $2.05 No Bid TotaE Labor Rate Per Hour Billed To County $12.24 $13.05 $13.15 $14.05 $14.11 No Bid 3. Itemization of Labor Cost Per Hour -Group 2 Buildings with One Project Manager Direct wages to employee $8.19 $8.19 $8.19 $8.19 $8.20 $8.19 Federal, State Unemployment Tax, FICA, Medical Tax on Employee $9.03 $0.61 $0.85 $0.74 50.79 $D.98 Workers Compensation and General Liability on Employee $0.34 $0.82 $0.97 $0.53 SD.49 $0.50 Medical, Dental, Life Insurance, per Employee, if applicable $0.00 $0.00 $0.00 $0.00 $0.00 SOAD Retirement, Pension, etc., per Employee, if applicable $0.94 50.00 $0.00 $0.65 $0,00 $0.50 Chemicals, Supplies, Equipment Depreciation $0.30 $1.69 $0.74 $1.26 $1.15 $1.20 Contractor's Overhead, Profit $9.73 $1.23 $1.14 $1.11 $2.33 $2.95 Other $0.00 $0.80 $2.21 $1.57 $1.92 $1.25 Total Labor Rate Per Hour Billed To County $11.73 $13.34 $14.10 $14.05 $14.88 $15.57 4. itemization of Labor Cost Per Hour -Group 2 Buildings with Two Project Managers Direct wages to employee $8.19 58.19 $8.19 $8.19 $8.20 $8.19 Federal, State Unemployment Tax, FICA, Medical Tax on Employee $1 .D3 $0.61 $0.85 $0.74 $0.79 $0.98 Workers Compensation and General Liability on Employee $D.34 $0.62 $0.97 $0.53 $0.49 $0.50 Medical, Dental, Life Insurance, per Employee, if applicable $0.00 $0.00 SO.DO $0.00 $D.00 $0.00 Retirement, Pension, etc., per Employee, if applicable $D.28 $D.00 $0.00 $0.65 $0.00 $0.50 Chemicals, Supplies, Equipment Depreciation $0.30 $1.69 $0.74 $1.26 $1.15 $1.20 Contractor's Overhead, Profit $2.10 51.23 $1.14 $1.11 $2.33 $2.95 Other $0.00 $1.42 $4.03 $3.14 $3.47 $2.55 Total Labor Rafe Per Hour Billed To County $12.24 $13.96 515.92 $15.62 $16.43 $16.87 RFB No. 2007-161 cont. Annual Contract For Janitorial Services ABM CTJ Member's General Oriental Jarnes Janitorial Maintenance, Building Building Buiiding Enterprise Description of Specification{s) Prices Requested Services Inc. Maintenance i_ro Maintenance Services, Inc. I5. Itemization of Labor Cost Per Hour - Grauo 3 Buildings with One Proiect Manager Direct wages to employee $8.19 $8.19 $S.i9 $8.19 $8.20 $8.19 Federal, State Unemployment Tax, FICA, Medical Tax on Employee $1.03 $0.61 $0.85 $0.74 $0.79 $D.98 Workers Compensation and General Liability on Employee $0.34 $0.82 $0.97 $0.53 $0.49 $0,40 Medical, Dental, Life Insurance, per Employee, if applicable $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Retirement, Pension, etc., per Employee, if applicable $0.14 $0.00 $0.00 $0.65 $0.00 $0.65 Chemicals, Supplies, Equipment Depreciation $0.30 $1.86 $0.64 $1,26 $1.20 $1.45 Contractor's Overhead, Proft $1.73 $1.39 $1.10 $1.Ofi $2.24 $3.05 Other $0.00 $0.86 $1.34 $0.90 $0.93 $1.35 Total Labor Rate Per Hour Billed To County $11.73 $13.73 $13.09 $13.33 $13.85 $16,07 6. Itemization of Labor Cost Per Hour -Group 3 Buildings with Two Project Managers Direct wages to employee $8.19 $8.19 $8.19 $8.19 $8.20 $8.19 Federal, State Unemployment Tax, FICA, Medical Tax on Employee $1.03 $0.61 $0.85 $0.74 $0.79 $0.98 Workers Compensation and General Liability on Employee $0.34 $0.82 $0.97 $0.53 $0.49 $0.4D Medical, Dentai, Life insurance, per Employee, if applicable $0.00 $0.00 $D.00 $0.00 $0.00 $0.00 Retirement, Pension, etc., per Employee, if applicable $0.28 $0.00 $0.00 $0.65 SD.00 $0.65 Chemicals, Supplies, Equipment Depreciation $0.30 $1.86 $0.64 $1.26 $1.20 $1.45 Contractor's Overhead, Profit $2.10 $1.39 $1.10 $1.06 $2.24 $3.05 Other $0.00 $1.48 $2.28 $1.80 $1.72 $2.70 Total Labor Rate Per Hour Billed To County $12.24 $14.35 $14.03 $14.23 $14.fi4 $17.42 Maintenance Technicians 7. Hourly Labor Rate for Maintenance Technicians -Group 1 $15.80 $12.26 $13.97 $13.42 $13.75 No Bid 8. Hourly Labor Rate for Maintenance Technicians -Group 2 $15.80 $12.52 $14.37 $13.51 $13.75 $14.55 9. Hourly Labor Rate for Maintenance Technicians -Group 3 $15.80 $12.78 $14.37 $13.51 $13.75 $14.55 10. Cost per Square Foot for Additional Floor Maintenance a. Strip 8 wax -- No furniture moving required $0.135 $0.165 $0.2D $0.22 $0.18 $0.16 b. Strip ~ wax -- Furniture moving required $0.15 $0.195 $0.25 $0.27 $0.23 $0.21 c. Not Water Extraction Carpet Leaning -- No furniture move $0.055 $0.21 $0.15 $0.15 50.12 $0.16 d. Hot Water Extraction Carpet Cleaning -- Furniture move $D.075 $0.24 50.20 $0.21 $D.19 $0.21 e. Propane Burnishing pf Terrazzo Floors $0.08 $0.135 $0.05 $0.015 $0.05 $0.098 11. FINANCIAL INFORMATION Requested Financial Information Included with Bid Yes Yes Yes Yes Yes Yes Tarrant County Auditor's Financial Stability Ranking From 1 (poor) - 5 (excellent) 5 4 4.5 3.75 4 1 References Janitorial Service References (Scale 1-10) 10 being the best 8 6 7 9 7.75 Supplier References (Scale 1-10) 10 being the best 10 9 0 10 0 Financial References (Scale 1-10) 10 being the best 4 1D 10 10 6 1 endor Notes: inancial reference did not answer all questions upplier references did not respond to questionnaire upplier references did not respond to questionnaire Inadequate Financial Information Provided 8 Supplier references did not respond SelviceMaster Building Services -Submitted an email stating that they would not be submitting a bid United Building Maintenance -Eliminated due to #ailure to submit a signed addendum. From: Ronald D. Bertel Sent: Monday, August 27, 20x7 11:SS AM To: Gwen Peterson Cc: Renee Tidwell Sulbject: IANITORIAL BID FINANCIAL ANALYSIS.xIs Based on my review of the proposal content for these vendors as documented on the attached worksheet I would offer the following ratings for the proposed bidders (based on the suggested 1-5 rating scale): ABM Members Building Maintenance LTD CTJ Maintenance Driental Building Service General Building Maintenance Co James Enterprise 5 4.5 4 4 3.75 7 (Additional information would be required if this vendor were deemed to be successful bidder) If you )lave further question, please feel free to call. audit review compiled management issued current assets current liabilities net current assts Total assets Total Liabilities equity sales net income before taxes audit review compiled management issued current assets current liabilities net current assts Total assets Total Liabilities equity sales net income before taxes ctLmaintenance zoos 2DO5 x x 5 1,fi 12, 001 51.234,194 5 995,288 5 794,211 S 61fi,713 5 439,983 5 1,624,09A 51,248,976 S 1050,313 S 949,236 5 573,781 5 299,740 53,786,772.94 52,687,157 S 298,283.73 5 164,895 7.8% 6.1% oriental buildi n services 20D6 2005 x x 5 387,727 S 186,084 S 148,781 S 16,071 5 238,94fi S 170,013 S 733,295 5 404,291 S 152,281 5 16,D71 5 581,014 5 388,22D 5 2.,885,504 52,060,914 S 280,899 S 228,073 10% 11% members buildin maintenance LTB '- ' Zoos ~ zoos zooa x x x review Iikety but report not included S 1,225,208 5 1,A11,025 5i,382,489,OD 5 1,069,129 S 572,125 5661,884.00 5 156,079 S 838,900 5 720,605 5 2,378,987 S 1,746,329 51,673,776 5 1,352,778 5 616,032 5733,138 5 1,226,209 5 1,130,297 5 940,638 511,955,462 S 7,811,095 56,379,D61 5 151,034 S 215,252 596,825 1.3°/6 2.8% 1.5% General buildin maintenance Co, Inc. 2007 2D06 2005 x x x 5 444,786 5 435,107 5 489,8D8 5 161,519 5 148,904 5 230,142 5 283,267 5 286,197 5 259,666 S 473 930 S 464,245 541113 5 161,519 S 148,904 S 245,768 S 312,411 5 315,341 5 295,345 5 3,744,122 S 3,651,795 5 3,309,951 5 (2.930 5 23,525 5 40 948 1% 1% James enter rise zoos Zoos x x 5 3D,89D S 45,479 S 226,400 S 103,317 S (195,510 5 57,838 S 28Q,954 5 299,543 5 226,400 5 103,317 S 58,554 5 196,226 5 2,232,157 5 2,A74,022 S 342,265 5 180,764 15% 7% includes 5141,456 Other income and 5-75382 other expenses that are not explained, ___ _ ABM _ 2006 2005 2004 X X X 5 631,741,000 5 521,453,000 5 319,285,000 5 275,074,OD0 S 312,456,000 5 246,379,D00 5 1,016,274,000 5 903,710,000 S 475,027,000 S 427,784,000 5 541,247,000 5 475,926,000 S 2,712,668,DD0 52,586,566,000 52,375,149,00( 5 157,741,000 5 64,386,000 5 44,996,00[ 6% 2% 2°. c.o.. • •,~ GOUIV°•• ~ ~,~,,IYI~~ ~LJ • Yj t •~ t~ 0 .~ ~. 7~' •• •c s. uc~••c ~18. 1 i~ t/tl Vl \~~ DEPARTMENT OE rACILITIES MANAGEMENT DAVID PHFLLIPS DiRGCTOR To: Gwen Peterson, Senior Contracts Administrator From: Michael Amador, Assistant Director -Support Services Date: September 13, 2007 Subject: Recommendation RFB # 2007-161 After evaluating the bids for Janitorial Services, Facilities Management recommends that RFB # 2007-161 be awarded as follows: Group f Primary -ABM Secondary -CTJ Alternate -MBM Gr_ oup 2 Primary -- ABM Secondary -CTJ Alternate --GBM Group 3 Primary -ABM Secondary -MBM Alternate -GBM Thank you for all your as 'tan a concerning this matter. ichael Amador Facilities Management Assistant Director -Support Services l0U W. WRATII1rRFORD FORT WORTIi, TEXAS 76196 (817) 884-2878 .. *.:~ TAKINGS IMPACT ASSESSMENT CHECKLIST Complete this form for any county action that involves the adoption of a regulation, policy, guideline, court resolution or order. ProjectlRegulation Name: Bid No. 2007-161 Annual Contract for Janitorial Services County Department: PURCHASING Contact Person: .lack Beacham C.P.M. A.P.P. Phone Number for Contact Person: (817) 884-1133 Type of T1A Performed: SHORT TEA or 1=ULL TIA. Circle one after answering the questions in Sections II and III Belo . *twwwwwwwww,t,k*ww,rwww***ww*w*www,t*,tww*~r**wwwwwwww*www****t***wwwwww,tw*w**wwwt**ww*w******wwwwwwwww*,t**www*wwww [. Stated Purpose Attach to this checklist an explanation of the purpose of the regulation, policy, guideline, court resolution or order. ww,tww*wwwwww*,t****w****+twww,tw~t*w*w*ww**ww****wwwwww,r,~wwwwwwww**wwwwwww*wwwwwwwwww*,t*,tw*,t*w*wwwww*ww*ww*wwwww,r Note: The remainder of this Takings Impact Assessment Checklist should be completed in consultation with the Criminal District Attorney's Office. Il. Potential Effect on Private Reat Property 1. Does the county action require a physics[ invasion, occupation or dedication of real property? Yes No ~ 2. Does the county action limit or restrict a real property right, even partially or temporarily? Yes No ~ If you answered yes to either question, go to Section lll. if you answered no to both, STOP HERE and circle SHORT TIA at the top of the form. wwwww**wwwww**wwwwwwwwwwwwwwwwwwww**wwwwwwwwwwww*,~*wwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwww*wwwwwwwwwww****wwwww*ww "~ 100 Main Street srx~~E€A'~Y97 . ~ City ~f Co~~eyvi~~e Coll (817) 03X1000 034 Agenda Briefing ~,wv~,.colleyville.com File Number: 0-08-1668 File Number: 0-08-1668 Version: 1 Requester: Community Development Department File Type: Ordinance Agenda Date: 04/01/2008 Agenda No.: 5a Status: Second Reading Controlling Body: City Council Final Action: File Name: Approval of an amendment to Ordinance 0-92-880 regarding setting fees and charges for City services and facilities, Case G-08-C11 Attachments: Gas Well Permit Fee Survey Ordinance 0-08-16G`3 History of Legislative File Version: Date: Acting Body: Action Text: 1 03/11 /2008 City Council 1 04/01/2008 City Council Title Approval of an amendment to Ordinance 0-92-880 regarding setting fees and charges for City services and facilities, Case G-08-011 Explanation Second Reading and Public Hearing There were no speakers regarding this request at the March 11, 2008 meeting. First Reading and Public Hearing Departments must continuously re-evaluate and update their fee schedules to reflect current industry standards and costs necessary to perform inspections and related administrative tasks. Due to the increased interest in gas and oil well drilling throughout the Metroplex, staff recently compared the general permit fees for gas and oil well permit applications with other neighboring municipalities. The attached gas well permit fee survey identifies the general permit fees assessed in Grapevine, Keller, Southlake, North Richland Hills and other municipalities that have adopted a gas well ordinance. Based on these findings and discussion with various planners and experts, staff recommends a general permit fee be set to five thousand dollars ($5,000.00). This price reflects the immense amount of time (site plan review, document reviews, citizen interaction, etc.) and labor (site monitoring, inspections, enforcement, etc.) that would be required if construction and operation of a well was approved in Colleyville. City of Colleyville Page 1 Printed on 3iz6izooa Agenda Brief-nq Continued (O-OS-1668) Also included on the survey, is information pertaining to the existence of gas wells in each community. Staff contacted each planning department to inquire about the past or present existence of an operational gas well. Those municipalities that answered yes are marked by a "Y". This is important to note as it allows staff to gauge the effectiveness of a city's ordinance. Those cities that have had experience in gas well application and operation are more likely to have current industry standard permit fees. Financial Impact It has been determined that if approved, the application fee for a gas well permit will be $5,000.00. Recommendation Approval City of Colleyville Page 2 Printed on 3/26/2008 N Z m a~ s ~ 0 3 o ~ r ~ ~ ~, "' o LL d D O d A VI N~ 3~ °o ~ Y }~~ z 00 LL ~ ,n Efl ~ O 00 Z ~ N p . c ... m y ° ~ N 0 o o a_ i i n z _ ~ o } w ifl I ~ = ~ I is I o z I .... __ = o ~ L o ° j cl ~ ml ~ n ~ p ~ Y ~ I - - ----- ~ o ~ ~ I > `~ o O N o O C ~ N C ~ Z ~ 2 ~ I Z O V O ~ ` a I ~ d v a~ °' __ ~ } ~~ z m } ~ I z m Z ~ I 'L° z°° ~ a~ ~ p (7 ~ °i ~ ~ ~ y ~ ~. a °o I ~ ~ ~ ~ a C7 -- - ~ - - I I m o o ~ 3 s 0 l ~ r a ~ ~ i ~ I ~O l6 D ~ 2 = N ip L d ~ d ~ > ~p W ,~ > t0 W ~, O O U o U o L ~ ` v L L I- m ~- m 0 a ~ 0 ~O a i 2 L a i 2 is L Y •~ > O W O ~. « ~ o N OL (_. L N Q. ~ L ~ Q- ~ a o°a3 a o°a~ ORDINANCE 0-08-1668 AN ORDINANCE AMENDING ORDINANCE 0-92-880, WHICH SETS FEES AND CHARGES FOR CITY SERVICES AND SECTIONS OF THE CITY OF COLLEYVILLE CODE OF ORDINANCES, AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the City of Colleyville charges fees for miscellaneous services and materials as authorized by Ordinance 0-92-880 and it is desirous to update and add to those fees; and WHEREAS, all statutory and constitutional requirements for the passage of this Ordinance have been adhered to, including but not limited to the Open Meeting Act; and WHEREAS, the City Council determines that the passage of this Ordinance is in the best interests of the health, safety and welfare of the public. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT all matters stated hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. Sec. 2. THAT from and after the effective date of this Ordinance, Chapter 2 Section 2-26 (g) of the City of Colleyville Code of Ordinances shall be revised with the following addition: Gas and oil well permit fee . . $5,000.00 Sec. 5. THAT the effective date of this ordinance shall be April 1, 2008. AND IT IS SO ORDERED. The first reading and public hearing being conducted on the day of 2008. The second reading and public hearing being conducted on the day of 2008. ATTEST: Cynthia Singleton, TRMC, CMC City Secretary CITY OF COLLEYVILLE David Kelly Mayor Ordinance 0-08-1668 Page 2 of 2 APPROVED AS TO FORM AND LEGALITY: Matthew C. G. Boyle City Attorney ~~ti'1 - 100 Main Street ('~ ~ City of C o I I eyv i I I e Colleyville, Texas 76034 ~j (817) 503-1000 ~~~~~= Agenda Briefing www.colleyville.com File Number: 0-08-1669 File Number: 0-08-1669 File Type: Ordinance Status: First Reading Version: 1 Requester: Community Development Department Agenda Date: 04/01/2008 Agenda No.: 6a Controlling Body: City Council Final Action: File Name: Approval of a request to amend the PUDC-Planned Unit Development Commercial zoning district for the Colleyville Place Assisted Living facility on Tract A 1, Block 2 of the Highland Acres Addition located at 5314 Bransford Road, Case Z-08-009 Attachments: Location and Zoning Map Notification List Ordinance 0-08-1669 History of Legislative File Version: Date: Acting Body: Action Text: 1 03/10/2008 Planning and Zoning Commission 1 03/26/2008 City Council 1 04/01/2008 City Council Title Approval of a request to amend the PUDC-Planned Unit Development Commercial zoning district for the Colleyville Place Assisted Living facility on Tract A-1, Block 2 of the Highland Acres Addition located at 5314 Bransford Road, Case Z-08-009 Explanation First Reading and Public Hearing The applicant is requesting to amend the existing PUDC-Planned Unit Development Commercial zoning ordinance for the Colleyville Place Assisted Living Center located at 5314 Bransford Road in order to change the permitted state license class for assisted living facilities within the existing PUDC ordinance from Type B to Type A. No other amendments to the zoning ordinance are being requested. The original PUDC zoning ordinance, Ordinance 0-02-1379, for this assisted living facility was approved in December 2002, and it allowed for a maximum of 32 residents. Ordinance 0-02-1379 stipulated that the state license be a Type A license only. Subsequently, Ordinance 0-02-1379 for this assisted living facility was amended by Ordinance 0-07-1632 on September 4, 2007, which stipulated that the state license class be a Type B license only. However, the original applicant did not receive a Type B license from the state and, therefore, the current applicant wishes to have the facility remain as a Type A license. The applicant has no plans to make any changes to the building or site and, as such, the originally approved site plan will not change. City of Colleyville Page 1 Printed on 3/27/2008 Agenda Briefing Continued (0-08-1669) The difference between a Type A and Type B facility is based upon the condition of the resident of the assisted living facility as defined by the State of Texas (see below). Generally speaking the resident of a Type A facility must be physically able and mentally coherent enough to move themselves from one place to another without assistance. Whereas, the resident of a Type B facility may require assistance in order walk or get out of bed but would not be bedridden or completely immobile. State Requirements. Assisted living facilities are regulated by the State of Texas through the Texas Department of Aging and Disability Services. The following are the State definitions for Type A and Type B assisted living facilities: Type A: In a Type A facility a resident: (A) must be physically and mentally capable of evacuating the facility unassisted. This may include the mobile non-ambulatory persons such as those who are in wheelchairs or electric carts and have the capacity to transfer and evacuate themselves in an emergency; (8) does not require routine attendance during nighttime sleeping hours; and (C) must be capable of following directions under emergency conditions. Type 8: In a Type 8 facility a resident may: (A) require staff assistance to evacuate the facility; (8) be incapable of following directions under emergency conditions; (C) require attendance during nighttime sleeping hours; or (D) not be permanently bedfast, but may require assistance in transferring to and from a wheelchair. In order to make the PUDC ordinance more flexible for the operation of the assisted living facilty given the changing needs of their residents, staff recommends that this PUDC ordinance amendment allow the facilty to operate as a Type A or Type B facility. Any change in license type would still be subject to a complete inspection of the facility to determine compliance with all state and local codes with final approval required by the State of Texas Department of Aging and Disability Services, and the City's Building Official and Fire Marshal. This would eliminate the need for the facility to request an amendment to the PUDC ordinance whenever a change in license type is needed. Site Plan. The applicant has not made any changes to the conceptual site plan from the original PUDC ordinance. Master Plan. The Colleyville Master Plan designates the future use of this area for public/institutional uses. Surrounding and Development. The surrounding properties are residential, church, public park and office uses. The property to the west is zoned R20-Single Family Residential and developed as single family residential. The property to the north is zoned CN-Neighborhood Commercial and PUDR-Planned Unit Development Residential and developed as office and City of Colleyville Page 2 Printed on 3/27/2008 Agenda Briefing Continued (0-08-1669) single family residential uses. The property to the east is zoned AG-Agricultural and developed as a public park. The property to the south is zoned CN-Neighborhood Commercial and developed as a church. Public Notification. Staff notified 11 property owners within 200 feet of the subject property regarding this request. Notice was published in the Fort Worth Star-Telegram as required by state law and the Land Development Code. Staff has received no letters to date. Planning and Zoning Commission Recommendation. The Planning and Zoning Commission recommended approval of the request at the March 10, 2008, meeting by a vote of 7-0. Summary. Staff recommends that the PUDC ordinance allow for a Type A or Type B license subject to final approval for any change in State license type requiring approval by the State of Texas Department of Aging and Disability Services, and the City's Building Official and Fire Marshal. Financial Impact It has been determined that there is no financial impact. Recommendation Approval City of Colleyville Page 3 Printed on 3/27/2008 Location and Zoning Map Notification List OWNER_NAME Colleyville, City Of Curry Investments Lp Roberts, Shirley A Valverde, Ricardo Etux Norma McClure, Billy J Etux Janice J Kiesling, Robert Etux Sandra Houston Victorious Living Chur Hall, Denise Lynn Teel, Van E Church Of Jesus Christ Lds Slater, John L Danyel Anderson, applicant OWNER OWNER OWNER_ADDR OWNER CITY STATE ZIP SITUS_ADDR 100 Main St Colleyville TX 76034 5201 Bransford Rd 8528 Davis Blvd Ste 134 North Richland Hills TX 76180 5318 Bransford Rd 101 Timberline Dr N Colleyville TX 76034 101 Timberline Dr N 408 Timberline Dr N Colleyville TX 76034 408 Timberline Dr N 404 Timberline Dr N Colleyville TX 76034 404 Timberline Dr N 5316 Bransford Rd Colleyville TX 76034 5316 Timberline Dr N 5314 Bransford Rd Colleyville TX 76034 5314 Bransford Rd 407 Timberline Dr N Colleyville TX 76034 407 Timberline Dr N PO Box 242 Colleyville TX 76034 405 Timberline Dr N 50 E North Temple Salt Lake City UT 84150 5312 Bransford Rd 404 Timberline Dr S Colleyville TX 76034 404 Timberline Dr S 14710 Timber Forest Houston TX 77044 applicant Public hearing notices were mailed on Thursday, Feb. 28, 2008 by Amy Shelley Signature ORDINANCE 0-08-1669 AN ORDINANCE AMENDING ORDINANCE 0-07-1632 CONDITIONS, AND AUTHORIZING A CHANGE OF STATE LICENSE FROM TYPE B TO TYPE A AND TYPE B; PROVIDING FOR THE VIOLATION OF THIS ORDINANCE; PROVIDING A SAVINGS CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the City Council approved Ordinance 0-02-1379 on December 17, 2002, to establish the zoning of Tract A1, Block 2, Highland Acres Addition; and WHEREAS, the City Council approved Ordinance 0-07-1632 on September 4, 2007, amending Ordinance 0-02-1379 to permit a change of state license for assisted living facilities from Type A to Type B on Tract A1, Block 2, Highland Acres Addition; and WHEREAS, the applicant has requested an amendment to Ordinance 0-07-1632 to permit a change of state license for assisted living facilities from Type B to Type A and B, under Case Z-08-009; and WHEREAS, the City of Colleyville deems it necessary, for the purpose of promoting the health, safety, morals, or general welfare of the City to enact a new zoning ordinance; and WHEREAS, the City Council has appointed a Planning and Zoning Commission to recommend the boundaries of the various original zoning districts and appropriate regulations be enforced therein and to recommend a new zoning ordinance; and WHEREAS, the Planning and Zoning Commission has divided the City into districts and has prepared regulations pertaining to such districts in accordance with a comprehensive plan and designed to lessen congestion in the streets; to secure safety from fire, panic, and other dangers; to promote health, general welfare; to provide adequate light and air; to prevent the overcrowding of land; to avoid undue concentration of population; to facilitate the adequate provision of transportation, water, sewerage, schools, parks, and other public requirements; and WHEREAS, the Planning and Zoning Commission, has given reasonable consideration, among other things, to the character of the districts and their peculiar suitability for particular uses, with a view to conserving the value of buildings and encouraging the most appropriate use of land throughout the City; and WHEREAS, the Planning and Zoning Commission of the City of Colleyville and the City of Colleyville City Council, in compliance with the Charter of the City of Colleyville, and State Law with reference to changes to zoning Ordinance 0-08-1669 Page 2 of 4 classifications under the Zoning Ordinance Regulations and Zoning Map, having given the requisite notices by publication and otherwise, and after holding due hearings and affording a full and fair hearing to all the property owners generally, and to the persons interested and situated in the affected area and in the vicinity thereof, the governing body of the City of Colleyville is of the opinion that said change in zoning should be made. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT all the foregoing premises and findings are found to be true and correct and are incorporated into the body of this ordinance as if copied in their entirety. Sec. 2. THAT the Comprehensive Zoning Ordinance of the City of Colleyville, Texas, be, and the same is hereby amended by amending Ordinance O- 07-1632 regarding permitted uses authorizing an assisted living facility. Sec. 3. THAT the Comprehensive Zoning Ordinance of the City of Colleyville, Texas, be, and the same is hereby amended by changing the zoning of Tract A1, Block 2. Highland Acres Addition, as depicted in the attached Exhibit "A" labeled Zoning and Location Map and Exhibit "B" labeled Zoning Exhibit. Sec. 4. THAT the above described tract of land shall be subject to the following amended condition: 1. GENERAL REGULATIONS FOR ASSISTED LIVING CENTER a. This facility shall be licensed as a Type A and/or Type B Assisted Living Center by the Texas Department of Aging and Disability Services as required by the Texas Health and Safety Code. Proof of such licensing shall be required prior to the approval of a change to the Certificate of Occupancy for this property. b. Prior to any change to the Certificate of Occupancy for the facility, an inspection, conducted by a certified third party entity paid for by the property owner and approved by the Building Official, shall be completed to verify compliance with the codes and statutes associated with Type A and B licenses. c. Final approval for any change from, or to, Type Aand/or Type B shall require approval by the State of Texas Department of Aging and Disability Services, and the City's Building Official and Fire Marshal. Ordinance 0-08-1669 Page 3 of 4 Sec. 5. THAT the above described tract of land shall be used only in the manner and for the purposes provided by the Comprehensive Zoning Ordinance of the City of Colleyville as heretofore amended and as amended herein. Sec. 6. THAT any person, firm or corporation violating any of the provisions or terms of this ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning Ordinance of the City of Colleyville, and upon conviction shall be punishable by a fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense. Sec. 7. THAT if any section, paragraph, subdivision, clause, phrase or provision of this ordinance shall be judged invalid or unconstitutional, the same shall not affect the validity of this ordinance as a whole or any portion thereof other than that portion so decided to be invalid or unconstitutional. Sec. 8. THAT in addition to and accumulative of all other penalties, the City shall have the right to seek injunctive relief for any and all violations of this ordinance. Sec. 9. THAT it has been found that there has been a change in conditions in the above described property, it is now necessary that it be given the above zoning classification in order to permit its proper development and in order to protect the public interest, comfort and general welfare, and requires that this ordinance shall take effect immediately from and after its passage. Sec. 10. THAT Ordinance 0-02-1379 and Ordinance 0-07-1632 shall remain in full force and effect, except where amended by this ordinance. AND IT IS SO ORDERED. The first reading and public hearing being conducted on the day of 2008. The second reading and public hearing being conducted on the day of 2008. ATTEST: Cynthia Singleton, TRMC, CMC City Secretary CITY OF COLLEYVILLE David Kelly Mayor Ordinance 0-08-1669 Page 4 of 4 APPROVED AS TO FORM AND LEGALITY: Matthew C. G. Boyle City Attorney EXHIBIT A -ZONING AND LOCATION MAP EXHIBIT B -ZONING EXHIBIT ~an~+~~a~cNE N~~r- ....-. 9 P~akYaa ~ q 4 i L7 { ..~. .. ,~. ~ ..._ 1 t ~ ~ 4 ~ ~ y ~ s j4 ~ 1 ~ ~~~--- __ .. -, ~ - ., . .. ~ ....' ...- ...... _ . ~.. f ~~;; - ~i • ~.-~? ors ~T~v ~. 3tilGA! i f1?6i1E ~ ~, ~~ B~AC+NG } t i ~ L ~" ~~. ~ 3 ~~` s avw.s~c Ott ~,. ~ ' ~,, ~~~ ~~ ~+~~~~ ~~~~~ 100 Main Street ~, ~~~~, ,« Y V y Colleyville, Texas 76034 (817) 503-1000 ~~~~ Agenda Briefing ~~coiieyviue.com File Number: 0-08-1670 File Number: 0-08-1670 Version: 1 Requester: Community Development Department File Type: Ordinance Agenda Date: 04/01/2008 Agenda No.: 6b Status: First Reading Controlling Body: City Council Final Action: File Name: Approval of a request for a Special Use Permit for an accessory building on Lot 1, Block 1 of the Pleasant Glade Farm Addition located at 3400 Glade Road, Case Z-08-011 Attachments: Location and Zoning Map Notification List Statement of Planning Objectives Documents Provided by Applicant Ordinance 0-08-1670 History of Legislative File Version: Date: Acting Body: Action Text: 03/10/2008 Planning and Zoning Commission 03/26/2008 City Council 04/01/2008 City Council Title Approval of a request for a Special Use Permit for an accessory building on Lot 1, Block 1 of the Pleasant Glade Farm Addition located at 3400 Glade Road, Case Z-08-011 Explanation First Reading and Public Hearing Gary Cantrell submitted a request for a Special Use Permit (SUP) to construct a 4,000 square foot detached accessory building on 9.4-acres located at 3400 Glade Road. The applicant is requesting the accessory building to replace the three dilapidated existing accessory buildings on the premises. The total size for all three existing accessory buildings on the property is approximately 3,000 square feet. The applicant states that these existing structures will be demolished upon approval of the SUP. The proposed accessory building will be used for the storage of tools, furniture, tractors, trailers, fish feed, the housing of cattle, and miscellaneous items of personal value to the owner. The Land Development Code only allows up to a 2,500 square foot accessory building for a lot of this size. The accessory building will be no higher than 20 feet and will consist of metal siding and a metal roof. The applicant is requesting to begin construction of the proposed accessory building prior to demolition of the other structures in order to protect the items from damaging weather. Staff agrees with the request subject to demolition of all existing accessory buildings on the subject property within 180 days of building permit issuance. City of Colleyville Page 1 Printed on 3/26/2008 Agenda Briefing Continued (0-08-1670) Existing Conditions. The property is zoned AG-Agricultural and is currently developed as a single family residence. Surrounding Zoning and Development. The properties to the east, west, and a portion of the south are zoned PUDR-Planned Unit Development Residential and are developed as single family residences. The remaining southern portion and the properties to the north are zoned RD-Two Family Residential and are developed as condominiums. Public Notification. Staff mailed notices to 40 adjacent property owners regarding this request. Notice was published in the Fort Worth Star-Telegram as required by state law and the Land Development Code. Staff has received no letters regarding this request. Planning and Zoning Commission Recommendation. The Planning and Zoning Commission recommended approval of the request at the March 10, 2008, meeting by a vote of 7-0. Summary. Other than exceeding minimum size requirements, the accessory building complies with the development regulations stated within the Land Development Code including building setback, lot coverage and building height requirements. Additionally, staff recommends approval of the SUP request due to the large size of the subject property (9.4 acres) and the lack of any opposition to the request. Financial Impact It has been determined that there is no financial impact. Recommendation Approval with the condition that the existing accessory buildings located on the subject property be demolished within 180 days of building permit issuance. City of Colleyville Page 2 Printed on 3/26/2008 Location and Zoning Map it}501~503~5D5~3507 ¢30~, > 5302 53~~3D's Q 3 ~ _-' - 3:03`. AG 5300 3301 530Dz- 5206 =(1?D5 5204' 5204 5203 !2 5262` 3p1 3 30b 5204 5203 - - '~ °3'+DD 3Q 30 3D 31C 3104 ~ 201 ', 300_ 10 ~ 109 107 t(~ 5202 ~ !~1g 20 ,~ ?''~ ' 5105 ti~ 5107 5103 5024 5025 5105 UDR 5020 5021 5101 6 5103 r 5016 5017 r ~tUD 5009 5101 5012 5013 50 U7 5005 500 5008 5DD9 I 5005 5002 ( 5004 5005 5003 I 5003 4 51L~ 5204 520T 40 40 50 50" 5D 50 5 :5303.- 5202 5205 5203 D 36 4U 200 5201 l h ~ 3406 31 31 4D 40 SITE 5112 5117 / 5113 AG ~ 51DS 5109 5104 5105 51Du 3400 5101 5016 5017 5012 5013 3408 i 5008 S~ 5009 5004 iy 5005 5317 5313 5311 5309 r 5303 ~r ,\ DL UO 5008 201 12 AG 113 ~' 5008 145017 c SDOD 5001 - o ~ 0 3708 .5001 000 ~ 5001 n: r, v~~i ~ ~ ~~~- 4GD9 4907 4916 3808 3612 4906 3200 202 2043206 3DD 3302 3304 -4904 4 4905 PU ,'~ ~~ c 4}04 4flD5 4912 {~ f 3209 4904 3106 ~ 4902. 49Q3 3613 4flD2-_' d4 D3 4908 3605 3609 4902 3104 3201 203 2i~5 207 301 303 3305 g90p 4ypi 4GDD 901 4904 4905 48 D? ~8U3 4900 3102 480rl~ 4303 3604 36 U3 g12 4900 3100 200 202 304 3206 300 302 304 ,4500. 4801 4300. 4301 h . 4804 31[10 _ 4812 ;f `~_ 505 3513 016 012 1008 5004 SDOD Notification List OWNER_NAME OWNER ADDR OWNER CITY OWNER STATE OWNER 21P SITUS_ADDR Churches In Covenant Intemati 2644 E Trinity Mills Rd Carrollton TX 75006 5008 Roberts Rd Baucom, Kerry Etvir Chris 5200 Bugle Ln Colleyville TX 76034 5200 Bugle Ln McCroskey, Teresa Louise 3401 Huntington Dr Colleyville TX 76034 3401 Huntington Dr Harada, Seiji Etux Maria L 3309 Huntington Dr Colleyville TX 76034 3309 Huntington Dr Chen, Larry L 6608 Meade Dr Colleyville TX 76034 3307 Huntington Dr Moriarty, Kenneth Etux Mary 5201 Bugle Ln Colleyville TX 76034 5201 Bugle Ln Ponder, Bill C Etux Rachel Lee 3406 Huntington Dr Colleyville TX 76034 3406 Huntington Dr Molaison, Jennifer L 3404 Huntington Dr Colleyville TX 76034 3404 Huntington Dr Heygood, Susan B 3402 Huntington Dr Colleyville TX 76034 3402 Huntington Dr Carpenter, Robert Etux Leslie 3400 Huntington Dr Colleyville TX 76034 3400 Huntington Dr Hisey, Douglas Etux Laura 3314 Huntington Dr Colleyville TX 76034 3314 Huntington Dr Bullard, Michael M & Christine 3312 Huntington Dr Colleyville TX 76034 3312 Huntington Dr Nye, Steven & Carolyn 3310 Huntington Dr Colleyville TX 76034 3310 Huntington Dr Vu, Hai-Lang & Laura Remias 3308 Huntington Dr Colleyville TX 76034 3308 Huntington Dr Ray, Austin L Etux Carolyn S 3306 Huntington Dr Colleyville TX 76034 3306 Huntington Dr Primas, Marvin 2704 Cleamteadow St Bedford TX 76021 5117 Auburndale Ave Primas, Marvin 2704 Clearmeadow St Bedford TX 76021 5112 Aubumdale Ave Cantrell, Gary and Karen, applicant 3400 Glade Rd Colleyville TX 76034 3400 Glade Rd Glade Road Estates Ltd Ptn 545 E John Carpenter Fwy Irving TX 75062 5029 Strathmore Terr Primas, Marvin 2704 Clearmeadow St Bedford TX 76021 5108 Aubumdale Ave Netrer, Jeffrey Etux Candace F 4105 Martin Pkwy Colleyville TX 76034 5025 Strathmore Terr Davis, Paul Jr Etux Demmie =5104 Auburndale Ave Colleyville TX 76034 5104 Auburndale Ave Panorama Properties Ltd 502 N Carroll Ave Ste 120 Southlake TX 76092 5100 Aubumdale Ave Didarali, Amirali & Salima B D 5021 Strathmore Ter Colleyville TX 76034 5021 Strathmore Terr Grantham, Margaret F 3408 Glade Rd Colleyville TX 76034 3408 Glade Rd McKee, Robert & Venna McKee 5017 Strathmore Ter Colleyville TX 76034 5017 Strathmore Terr Ramsey, J Douglas 6134 Clear Creek Dr Garland TX 75044 5016 Aubumdale Ave Osborne, Kerry Etux Jill 5013 Strathmore Ter Colleyville TX 76034 5013 Strathmore Terr Martin, Thomas Patrick 5012 Aubumdale Ave Colleyville TX 76034 5012 Auburndale Ave Landon, Mary M PO Box 1331 Bedford TX 76095 5009 Strathmore Terr Rader, Michael Etux Marilyn 5008 Auburndale Ave Colleyville TX 76034 5008 Aubumdale Ave Heffron, Keith Etux Estela 1111 Lexington Ave Apt 2026 Flower Mound TX 75028 5005 Strathmore Terr Glade Family Ltd 3400 Glade Rd Colleyville TX 76034 3404 Glade Rd Nelson, Keith M Etux Terry B 5004 Aubumdale Ave Colleyville TX 76034 5004 Auburndale Ave Phillips, Stephanie Etvir S K 5001 Strathmore Ter Colleyville TX 76034 5001 Strathmore Terr Glade Road Estates Ltd Ptn 545 E John Carpenter Fwy Irving TX 75062 Strathmore Terr HOA, Open Space Schmidt, John W Etux Judith M 3304 Saint Albans Cir Colleyville TX 76034 3304 St Albans Cir Bryant, Zack T Etux Lynn W 3302 Saint Albans Cir Colleyville TX 76034 3302 St Albans Cir Phillips, Tommy D Etux Carole 3300 Saint Albans Cir Colleyville TX 76034 3300 St Albans Cir Smith, Johnny E 3206 Saint Albans Cir Colleyville TX 76034 3206 St Albans Cir Sheppard, Jeffrey Etux Chrisri 3204 Saint Albans Cir Colleyville TX 76034 3204 St Albans Cir Public hearing notices were mailed on Thursday, Feb. 28, 2008 by Amy Shelley Signature Statement of Planning Objectives Re: 7x08-011 SUP for Accessory Building -3400 Glade Road 1. The purpose of this SUP request is to allow owner to build a new barn to replace the 5 existing o!d and ugly buildings currently scattered on the property. Building specifications and builder installation information is attached for your review. Basically, the building will be 40' X 100', concrete flooring, peak height 20', and wall height 14'. Probably have ivy white walls and green roof and trim. Accessories include roof vents, insulation, overhead doors, walk doors, windows and skylights. The building will be used for storage of tools, furniture, tractor, trailer, cattle and fish feed and miscellaneous stuff. 2. Construction will begin within 12 months after approval of the SUP. The 5 existing old buildings will be demolished immediately after the roof is complete on the new building. 3. The new building will have no economic impact to the city and no traffic impact to the roads. DEVELOPMENT SCHEDULE: PROPOSED OWNERSHIP: UTILITY PROV~$IUNS: to be constructed in Summer/Fa112008 Karen and Gary Cantrell Electric-provided by TXU Water- tap private line to house Sewer- n/a Gas- n/a ECONOMIC DEVELOPMENT INFO: n/a TRAFFIC IMPACT ANALYSIS: n/a i BLOCK 1 ANT ACRES -158, PACE 78 R.T.C.T. NED SU i' D ~E~ I 6' D. t U. ESYT. I ` =y _ s/r wv,J I 1 i' D. t U_ESYf~ Ir o. i' c u ~~ I ~ - - I D / /' ~ ,~. ,, ~ I. vOl. 3857, PACE 358 i - ~ :RI N 89'S2'01 W PP .~ s/~ Pi"w[~ N D.R.T C.T .•_'',. ,.~ ~ 180.70 • 'j,~ o I ~ -fi i ~ , PP p ~ ~ j~ ~ 3 w ~ ~ };~ $~ `~ /j /~ ~ LOT 1, BLOCK 1 ~ + Z ti.~t i AL~RE$ ~ SCALE IN FEET ~3=p ~ 0 1 INCH ~ 100 FEET ~ ~ '= ~/ i .. ~t-$ ~ ~ ~ s .$ $~ LOT 2, BLOCK 1 PLEASANT ACRES CAB. B, SUOE 248 P.R.T.C.T. ZONED SU lo•atu. BLOCK 3 ~~TF~r ode ~by6~p 'aa \ T ,6 N 89'S6'30"E 535.72 \ 1/Y INi - ~~ ~ -1 \ RCP•i~ RCS '~ ~s -) i wnrEa wtu wrll ELECTRIC PUMP ~~ ~J60 iNTEN RF~CE I / 57.0 cows. ~- ED ~YE - - - _ / -60~ JERRY GRANTHAM and wife,' yE MARGARET F. GRANTWUa vOl. 4189, PACE 164 I D.R.T.C.T. 1/Z' IRF 20NED AG :.r 1r: •y~ ,O 1 •!i ~ U1 1 N DAVID L. BAILIFF, yp I~ TRUSTEE • t t~ VOL. 10,124 \ PACE 697 ~ ' o u D.R.T.C.T. d,~ = _ +l1ZONED AC ll W Li/E • N 88'4S'4p' o \\ V) '.~ ~ I V ~' Q '3~ ~ 8 200.OS ;;.: 7r IRi 1/Y IRF V! wr I,mI YANDELI « MI , . , _ ~: ae 17'OS uo.4 ~ ,-.. ~-w.. r vu1FA ~wE ~ , _ R0.6. ~ ~ GLAD ROAD (COUNTY IRO. 3036)'- j i : ~ u ~ -- QQ r- -- \ - R E ['', E N V !6Y'S ~ R d I u I o ~ a ~ ~~ R LoT 4 N LOT ; a . I LOT 1 J `` LoT t t-EB o 8 ~~~~~ WOOODUVO HILLS PLOT PLAN Z WOODLAND HILLS FOURTH dL FIFTH FlUNC I NINTH FILING Per . ........... CAB. A, SLIDE 1 - 2 ~ CAB. A, SLIDE 1 - 2 ~ T. P.R.T.C P.R.T.C.T. 1 III I I . 70NE0 RA r wtER IJNE RECEIVED FFF 0 ~ 1I1(}, Per ............. Mueller' Inc Steel Building Systems & Components Salesperson: Charlie Haggerton Submittals Building Quotation Date: 1110/2008 Job #: • Erection Drawings Qty: 3 o UL-90 Not Eligible for Preapproval • Anchor Bolt Plan Qty: 3 o Design Calculations • Desgn Certification o Mueller Supplied Components Designed to meet TX Windstorm Criteria • Next Business Day Mail (where available) o See Additional Architectural Drawings Customer Data Customer: Gary Cantrell End User: Cust. No: Name: Mai Address: 3400 Glade Rd. Jobsite Address: City, State, Zip: Colleyville,Tx 76034 City, State, Zip: , Contact: Gary County: Day Phone: 817-571-4834 General Contr. Home Phone: - Address: Cell Phone: 817-888-7739 City, State, Zip: Fax - Customer Type: Retail Email: GARY K~SBCGLOBAL.NET Ship Vla: Mueller Truck Weight: 31,101 Ibs Building Details Building Type: • RF o SS o LT Eave Ht Roof Slope Girt Type Width: 40.000' Peak Offset: 20.000' Front Side: 16.000' 5.000 in 12 Flush Length: 100.000' Back Side: 16.000' 5.000 in 12 Flush Sidewall Bay Spacing 5 ~ 20.0000' Frame lD Frame Type Load Width Col Type" Rafter Type' Frame Line # Int Col's 1 Rigid Frame 25.000' Tapered Tapered 1 2 3 4 - 2 Rlgtd Frame 25.000' Tapered Tapered 5 6 - 'May change due to engineering requkements Building Code (Provided by customer): Design Code: IBC'03 Closed/Open: P Exposure: Importance -Wind: Seismic Zone: Importance -Seismic: Seismic Coefficient: importance -Snow: C 1.00 D 1.00 0.23 1.00 Building Loads: Dead Load: 2.50 psf Live Load: 20.00 psf Load Reduction: Yes Ground Snow: 5.00 psf Collateral 0.00 psf Wind Load: 90.00 mph Stepped elevations or structures within 20 feet? • Yes o No Special Serviceability requirements? o Yes • No MBMA Intended Use: Binding Use Class~ation: Standard Building Description of building use: Barn Other Loads: Extension Dead Load: 2.50 psf Extension Live Load (SW): 20.00 paf Extension Live Load (EW): 20.00 psf Crane Load? o Yes • No Floor Load1 o Yes • No Parapet /Mansard? o Yes • No (Attach Separate Data She WESICHARLIEH~Cantrell3 Page 1 of 3 40 x 100 x 16 / 16 Frame Coating Main Columns 8 Rafters • Red o~dde -lot-Dippttd Galdd End Frames Purlins, Girts, Eave Struts • Red o~ade Pra-Galvanized o Hot-Dipped Galdd Left Right E~andable • Non-ExQ RF 0 0 Std. Endwall 0 0 CF Endwall 0 0 Base Condition • Angle • Trim o Channel o Girt Bracing Details Roof: Diagonal Bracing Left Endwall: Rigid Frame Front Sidewall: Diagonal Bracing Right Endwall: Rigid Frame Back Sidewall: Diagonal Bracing Framed Openings Note: Welded Clips Wall Bay Open Width Header Ht Sill Ht Offset Front Sidewall 1 12.000' 12.000' 0.000' 4.000' Front Sidewall 2 12.000' 12.000' 0.000' 4.000' Front Sidewall 3 12.000' 12.000' 0.000' 4.000' 'Note on framed openings: Mueller, Inc will supply the necessary reinforcement to brace framed openings against necessary loadirrgs. If the size d the framed openings are specified by ttre customer, Mueller, Inc will not be responsible far adaptability aF fd-up of Items kistaBed in these framed openings oltrer than stock overhead doors supplied by Mueiler,inc Purlin Extensions Wall Surface Length Soffit None Eave Extensions and Canopies Wall Bay St Bay End Height Width Slope Soffit None Open walls: 'Note: AH open walls wifl r~rrtain necessary cdumns unless otherwise noted. Left Endwall: o Yes . No Right Endwall: o Yes • No Front Sidewall: o Yes . No Back Sidewall: o Yes . No Partial Walls: Wall Bay Start Bay End Open Height Base None boor Framing Base Mgle • Red o~dde • Red o~dde ~~ f're-Galvanized a F're-Galvpniz©d o Hot-Dipped Galdd o Hot-Dipped Galdd Wall Bracing: Full Load WES\CHARLIEH\Cantrell3 Page 2 of 3 40 x 100 x 16116 Sheets 8 trim Roof Walls Color: tVY NY G Color: LST Lt S Panel: R Panel: R Ogug®: 26 Oaugo: _ 26 Quality: 30125 Yr.' Quality. 30 ! 25 Yr. • 'see specific details at www.muellerinc.com. Fasteners Roof Panel: TEK1.25 Lap: LAPTEK Type: Painted Ridge Covering • Peak Sheets o Ridge Row Insulation Roof: 3.00 Inch Walls 3.00 Inch Accessories Quan 3 2 2 3 2 Walls Panel: TEK1.25 Lap: LAPTEK Type: Painted Eave Condition Front Sidewall o Gutter ~ Downspouts • Eave Trim Type: Vinyl Reinforced Type: Vinyl Reinforced Descriotion o Hex Wire o Hex Wire soffit Color: Panel: Gauge: Quality: MUE RUD -12 X 12 C250 White WD: 3X7 COMPLETE WHT SOLID DOOR KR 3070 R TRIM PACKAGES gin Cont. Ridge Vent (Die-form Base) :White W/damper Hor.Slide 60301ns Mill Trim Gable: Eave: Comor: Jamb: Sofftt Panel: Lap: Type: NY hry G IVY NY G lvY nay a IVY Ivy G Back Sidewall o Gutter & Downspouts • Eave Trim WESICHARLIEH1Cantre113 Page 3 of 3 40 x 100 x 16 / 16 ORDINANCE 0-08-1670 AN ORDINANCE OF THE CITY OF COLLEYVILLE, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF COLLEYVILLE, TEXAS, AS HERETOFORE AMENDED; BY AMENDING THE OFFICIAL ZONING MAP BY AUTHORIZING A SPECIAL USE PERMIT FOR AN ACCESSORY BUILDING ON LOT 1, BLOCK 1, PLEASANT GLADE FARM ADDITION; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR INJUNCTIVE RELIEF; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City of Colleyville has received an application for a Special Use Permit under Case No. Z-08-011; and WHEREAS, the City of Colleyville deems it necessary, for the purpose of promoting the health, safety, morals, or general welfare of the City to enact a new zoning ordinance; and WHEREAS, the City Council has appointed a Planning and Zoning Commission to recommend the boundaries of the various original zoning districts and appropriate regulations be enforced therein and to recommend a new zoning ordinance; and WHEREAS, the Planning and Zoning Commission has divided the City into districts and has prepared regulations pertaining to such districts in accordance with a comprehensive plan designed to lessen congestion in the streets; to secure safety from fire, panic and other dangers; to promote health, general welfare; to provide adequate light and air; to prevent the overcrowding of land; to avoid undue concentration of population; to facilitate the adequate provision of transportation, water, sewerage, schools, parks and other public requirements; and WHEREAS, the Planning and Zoning Commission, has given reasonable consideration to, among other things, the character of the districts and their peculiar suitability for particular uses, with a view to conserving the value of buildings and encouraging the most appropriate use of land throughout the City; and WHEREAS, the Planning and Zoning Commission of the City of Colleyville and the City of Colleyville City Council, in compliance with the Charter of the City of Colleyville, and State Law with reference to changes to zoning classifications under the Zoning Ordinance Regulations and Zoning Map, having given the requisite notices by publication and otherwise, and after holding due hearings and affording a full and fair hearing to all the property owners generally, and to the persons interested and situated in Ordinance 0-08-1670 Page 2 of 4 the affected area and in the vicinity thereof, the governing body of the City of Colleyville is of the opinion that said change in zoning should be made. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT all the foregoing premises and findings are found to be true and correct and are incorporated into the body of this ordinance as if copied in their entirety. Sec. 2. THAT the Comprehensive Zoning Ordinance of the City of Colleyville, Texas, be, and the same is hereby amended by authorizing a Special Use Permit for an accessory building on Lot 1, Block 1 of the Pleasant Glade Farm Addition, as depicted on the Location and Zoning Map, attached as Exhibit "A", and the Plot Plan, attached as Exhibit "B" and as shown on the Building Elevations attached as Exhibit "C". Sec. 3. THAT the above described tract of land shown on Exhibit "A" shall be used only in the manner and for the purposes provided by the Comprehensive Zoning Ordinance of the City of Colleyville as heretofore amended, and as amended herein. Sec. 4. THAT the above described tract of land shall be subject to the following conditions: 1. General a. This Special Use Permit shall only apply to the use of an accessory structure. b. The accessory structure shall conform to the layout and specifications indicated on the attached Exhibit "B", labeled as Plot Plan and on the attached Exhibit "C", labeled as Building Elevations. c. The accessory structure shall not exceed 4,000 square feet of gross floor area. d. The accessory structure shall not exceed 20 feet in height. e. The accessory structure shall not be used as a residence, guest house or servants quarters. f. The accessory structure shall not be used for any commercial enterprise or activity. Ordinance 0-08-1670 Page 3 of 4 g. The accessory structure shall meet all requirements of the Land Development Code and Building Code, except where amended by this Special Use Permit. h. All existing accessory buildings located on the subject property shall be demolished within one hundred eighty (180) days of building permit issuance. Sec. 5. THAT any person, firm or corporation violating any of the provisions or terms of this ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning Ordinance of the City of Colleyville, and upon conviction shall be punishable by a fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense. Sec. 6. THAT if any section, paragraph, subdivision, clause, phrase or provision of this ordinance shall be judged invalid or unconstitutional, the same shall not affect the validity of this ordinance as a whole or any portion thereof other than that portion so decided to be invalid or unconstitutional. Sec. 7. THAT in addition to and accumulative of all other penalties, the City shall have the right to seek injunctive relief for any and all violations of this ordinance. Sec. 8. THAT it has been found that there has been a change in conditions in the above described property, it is now necessary that it be given the above zoning classification in order to permit its proper development and in order to protect the public interest, comfort and general welfare, and requires that this ordinance shall take effect immediately from and after its passage. AND IT IS SO ORDERED. The first reading and public hearing being conducted on the day of 2008. The second reading and public hearing being conducted on the day of 2008. ATTEST: Cynthia Singleton, TRMC, CMC City Secretary CITY OF COLLEYVILLE David Kelly Mayor Ordinance 0-08-1670 Page 4 of 4 APPROVED AS TO FORM AND LEGALITY: Matthew C. G. Boyle City Attorney Exhibit "A" -Location and Zoning Map Exhibit "B" -Plot Plan ~~~ &.) ~ lGl , y .~, iA ~ .:~~ fA % 6137 •,? ~ 61~T li.~ kp _,_._.. .,~, T ~ ~... , ~ _~,~ ,~~,, ~ ~ ~ ~ tit t ::~;~~w: ms's ~ ~ 's- f ~~ ~' ,%roZ ..w- ~ ~.~ ~: t` Z - .~ ~ 1 _ _ ~ ~nt[N 7Mtil ~'~~ y ~•^ `~ ;r jJ ~- ~¢~ ~ g} _ 1 7 .". 9 7 t ~'"' /' 9 : 1 p ~ t LOT 4; &.0Ck~y11 i / ~;~ _ ~ ~ t ~ ~, ! ~., - ! 4 ~ICt4 - 404 f'EEf t r t ( s r a ~i`.~,'`r ' ~~ ~' ~, ~ ~ ~ f i j~ ~? ti;rl~~i ~ t~' ' ~' n:.NC'. Navin ~ ~ ~ f 1 ~_ ...A.~: »^'` , i~E 2s ( ~ ~ .w ~ + ~iY AWN MM aN~ Pik. `'" b _Fy;,~f„ ~ .' '".~ wAZGt+ir`' ~' "fwv'Ts+.W itC ~~ , 1 r ._. oN,cr j ~ l!t a` ,-Y xr 10'11,4 ~: 11 i f h dA' I>T.53 (~j '~ v Y s r SE }; .' t ~ ~ H tX4 i 7h.1 i, :~ Fuwf CS7 ~ ~ ~ ~tl ~`p '.ui , j w ^>+"ra;,'~'NCe.. _ , ept 'OY oG.a -,7.t ~~~ xs ;'.~.-4-.~ °~' i,.+~* w mss,- A.Q.B. ___. ;~ . ~. d..,_,~. , _. ._a- ~... ....... . C,IAD~ RRhD'-~{COUf~tTYl RU. 3D36)-i- <_ ___m tc ttra t.; 1'~ti~ (~ ]~ ~ ~ L DT t ` $ ~ ~~~~1 ~~~t {~pc.iT 1 iti l^ ~ Nu!'M +;yf~ ,. ~ f J1,3 C~7. A. 4 =OC t - fi CAH. ~. 5ti C t n r r R,T; e ,tt , r • 1 >rr.ED ~on Exhibit "C" -Building Elevations ~~:.~~~ .~ ,` ~ rT~.~ City of Colleyville Agenda Briefing File Number: 0-08-1671 100 Main Street Colleyville, Texas 76034 (817) 503-1000 www.colleyville.com File Number: 0-08-1671 Version: 1 Requester: Office of the City Secretary File Type: Ordinance Agenda Date: 04/01/2008 Agenda No.: 6c Status: First Reading Controlling Body: City Council Final Action: File Name: Approval to declare unopposed candidates in the May 10, 2008, General Election elected to office and canceling the election Attachments: Ordinance 0-08-1671.pdf History of Legislative File Version: Date: Acting Body: Action Text: 03/26/2008 City Council 04/01/2008 City Council Title Approval to declare unopposed candidates in the May 10, 2008, General Election elected to office and canceling the election Explanation First Reading and Public Hearing On February 5, 2008, the City Council approved Resolution R-08-2939 calling a General Election to be held on May 10, 2008, for the purpose of electing Councilmembers to Place 3 and Place 4. According to the Texas Election Code, the deadline to file for a place on the ballot is March 10, 2008 and the deadline for awrite-in candidate to file declaration is March 17, 2008. In the event that no person has made a delcaration of write-in candidacy and that each candidate on the ballot is unopposed for election to office, the City Secretary will certify that each candidate on the ballot is unopposed for election to office. Under these circumstances, Subchapter C, Chapter 2 of the Texas Election Code authorizes the City Council to declare the candidates elected to office following the time the election results would be canvassed and cancel the May 10, 2008, General Election. Financial Impact It has been determined that canceling the election will provide for a savings of $7,045.00 in the Fiscal Year 2008 General Fund Budget, Office of the City Secretary, Line Item 6215. Recommendation Approval City of Colleyville Page 7 Printed on 3/27/2008 ORDINANCE 0-08-1671 AN ORDINANCE DECLARING UNOPPOSED CANDIDATES IN THE MAY 10, 2008, GENERAL ELECTION ELECTED TO OFFICE AND CANCELING THE ELECTION; AND DECLARING AN EFFECTIVE DATE WHEREAS, a General Election for the City of Colleyville was called for May 10, 2008, for the purpose of electing Councilmembers to Places 3 and 4; and WHEREAS, the City Secretary has certified in writing that there is no proposition on the ballot, that no person has made a declaration of write-in candidacy and that each candidate on the ballot is unopposed for election to office, as depicted in Exhibit "A"; and WHEREAS, under these circumstances, Subchapter C, Chapter 2 of the Texas Election Code authorizes the City Council to declare the candidates elected to office and cancel the election; and WHEREAS, the City of Colleyville is authorized by law to adopt the provisions contained herein, and has complied with all prerequisites necessary for the passage of this Ordinance; and WHEREAS, all statutory and constitutional requirements for the passage of this Ordinance have been adhered to, including, but not limited to the Open Meetings Act. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the following candidates, who are unopposed in the May 10, 2008, General Election, are declared elected to office and shall be issued Certificates of Election following the time the election would have been canvassed: Stan Hall Councilmember, Place 3 Jon Ayers Councilmember, Place 4 Sec. 2. THAT the May 10, 2008, General Election, for the purpose of electing Councilmembers to Places 3 and 4, is hereby cancelled, and the City Secretary is directed to cause a copy of this Ordinance to be posted on election day at each polling place that would have been used in the election and is further directed to notify the Tarrant County Elections Administration by sending a copy of this Ordinance. Ordinance 0-08-1671 Page 2 of 2 Sec. 3. THAT the effective date of this Ordinance shall be immediate upon its passage. AND IT IS SO ORDERED. The first reading and public hearing being conducted on the day of 2008. The second reading and public hearing being conducted on the day of 2008. ATTEST: Cynthia Singleton, TRMC, CMC City Secretary APPROVED AS TO FORM AND LEGALITY: CITY OF COLLEYVILLE David Kelly Mayor Matthew C.G. Boyle City Attorney EXHIBIT 'A' CITY OF COLLEYVILLE, TEXAS 2008 GENERAL ELECTION CERTIFICATION OF UNOPPOSED STATUS On February 5, 2008, the City of Colleyville City Council passed Resolution R-08- 2939 calling an election to be held on May 10, 2008, for the purpose of electing Councilmembers to Places 3 and 4. 2. As set forth in and in accordance with Section 143.007 of the Texas Election Code (the "Code"), persons desiring to have their name placed on the election ballot were required to file with the City Secretary, the person's sworn application not later than 5:00 p.m. on March 10, 2008. During that period of time, the only applications for a place on the ballot filed with the City were from the following persons: Stan Hall Councilmember, Place 3 Jon Ayers Councilmember, Place 4 3. In addition to persons desiring to have their name placed on the ballot, persons desiring to declare themselves as a write-in candidate were required to file with the City Secretary a declaration of such candidacy on or before 5:00 p.m. on March 17, 2008. No such declarations were filed. 4. The purpose of the election being to elect two (2) persons to the office of City Council, Councilmembers Places 3 and 4, and there being only one candidate for each of the two Places open for election, only one (1) candidate's name would be placed on the ballot for each of the two (2) available offices. 5. No proposition is to appear on the May 10, 2008, election ballot. THEREFORE, pursuant to the above and in accordance with Section 2.052 of the Texas Election Code, I do hereby certify to the City of Colleyville City Council that the following persons are unopposed for election to the office of City of Colleyville City Council: Stan Hall Councilmember, Place 3 Jon Ayers Councilmember, Place 4 SIGNED this the 18th day of March 2008, at ~•• ~~ p.m. ~~ Cy hia gleton, City Secr ary, TR C, CMC Ci of Colleyville, Texas i u} o~ '- City of Colleyville 100 Main Street ~ ~' ~~' 1n ~ Colleyville, Texas 76034 "~'~~~ ~ ~ ~"` (817) 503-1000 ~~~•~- Agenda Briefing www.colleyville.com File Number: R-08-2956 File Number: R-08-2956 Version: 1 Requester: Office of the City Secretary File Type: Resolution Agenda Date: 04/01/2008 Agenda No.: 7a Status: Resolution Controlling Bgdy: City Council Final Action: File Name: Consideration of appointments to the Commuter Rail Committee Attachments: Commuter Rail Committee Applications for Appointment.pdf Resolution R-08-2942.pdf Resolution R-08-2956.pdf History of Legislative File Version: Date: Acting Body: Action Text: 1 03/26/2008 City Council 1 04/01/2008 City Council Title Consideration of appointments to the Commuter Rail Committee Explanation Reading and Public Hearing On February 5, 2008, City Council approved Resolution R-08-2942, establishing the Commuter Rail Committee. The Committee was charged with studying the viability of a commuter rail facility and identifying possible funding sources. The resolution provided for a thirteen (13) member committee to be appointed by the City Council. The positions were advertised February 6 through March 6, 2008 and twenty-six (26) applications were received. The applicants are listed below and the applications are attached. • Michael Muhm • Louis Miller • Kristen O'Regan • Sean Bryan • Fred Mills • Paul Vigiletti • James Day • Greg Appel • John Leeper • Jeffrey Moschel • Roger Nelson • Urmesh Shah • Steve Dalri • Thomas J. Smith • Clif Davis • John Gooding • Dan Swart • Linda Baker • Sue Anne Martinez • David Grimes • Kristin Robertson • Joyce Hammill • Bartley Butler • Dee McNosky • John Paul Burnett • Thomas Roth City of Colleyville Page 1 Printed on 3/27/2008 Agenda Briefing Continued (R-08-2956) It is recommended the City Council appoint a thirteen (13) member committee and provide the committee with the names of applicants as possible resources during the study. By taking this approach, City Council is able to leverage citizen involvement without creating an overly large committee that becomes difficult to coordinate. This item also provides an opportunity for City Council to select a date for a Joint City Council and Commuter Rail Committee meeting. Ray Turco and Associates is available to meet with the committee and the City Council to present the results of the telephone survey. Staff recommends scheduling a joint meeting either Tuesday, April 22, 2008 or Tuesday, April 29, 2008. These dates are available for Mr. Turco and should provide adequate time to notify committee members. Financial Impact It has been determined that there is no financial impact. Recommendation Approval City of Colleyville Page 2 Printed on 3/27/2008 02%06/2008 1d: 06 817-488-8829 M. t, MIJHt~1 FACE 0~ APPLICATION t=DR APPOINTMENT Rt3R CITY CCIUNCIL ,APPOII~#TEd BDARDS, CO1rIM19510NS ANd COMMITTEES rlannFng end Zoning Commission enai Zoning Board pf Adjustment applica-,ts are required ~ ~! and Business CanRict of interest farms two r2) business days after ttre applkatlon deadline. un the v^lty'S website at 11tlJZ.'llwww.colleY~iltEi.co~tile:JFfnencla!%2gD;sclos ° 20!`orm, y Con!acting the t;;ty Sec,~tary at 817.5p3. ! 130. FEB 0 6 2008 Board,_Commission 4r Committee: (only-the with Current openings) /~ CITY SECRETARY'; If ygg are ' li t n id~-~~ a board. ~rrlnission or commRiee other thasi your first C lease list ~,elow.. z. 3. _ Name: Ms. Mrs.~ _.~~~.1.Ldt.~--..__~~.~~~}~.-.._.._._----_----- Address: ~ _~.--tJ~iVY ~ - i~~ar~ _._.r-- ~ ~. Home Telephona:'_L~~'"~ Z-_ Wnrk Telephone:~i'~= ,_~?.~ ~-- By providing an e-mail addrQ~a, you art consenting to the retea8® of youre-mail ddress by the Clty.c~ ~-mail Address:.,, i~~f ~ (~`St~..s' ~ -` Fax:~~ _,~~~'~, i ~'?- ! ~`-~ - Knowledge, experience yr education applicable to Board, Commission or Committee func#ion: ~-- L/ Check if additiranaf materials are Dc you understand that attendance vn~.e positions have tin fiilad, you must reapply for future epenin~s. ' All information provided is pu6tic pursuant to the Trrxaa PubNa Information ACt. Ple~aae retun~ complQted appACatlotl to: CitySacretary, 7dd A~lafn Street. Cotteyvilte, Tsrae 76034, taco: 817.503.7f130 Fax. 8?7.303.t13t1 singletonc~cl.colleyvillg.tx. us Other information: (City service and experience, civic organizations, interest in sf?n~ing): Feh 07 08 03:30p p. t APPLICATION FOR APPOINTMENT FOR CITY COUNCIL APPOINTED BOARDS, CrOI4IMISSIOhIS AND COMMITT'EE$ Planning and. Zoning C~unmission and Zoning 8oara of Adjustment applicants are req~.rired ±o t7e Financial Disclarure ano 8us~nass Conflic~` of interest forms twc (2) business days elier the application deadline. These loans are avai;abie on :he City's website et tom://wwiv.collevvifle crm/ri;esi!'i,hancial~2CDisrlosi,re%2Ct rr». for by contacfinq the Crty Se~cretery at 8t7.5t)3,1?30. _ _ _ _` ~osrdF Commission nr Committee: (only those with current openings) tame: Ms. Mrs. Mr, ~~~%.f ~'• ~~ ~w --- '- ~'~' C Address: ~o z ~ ! ~ ~ . Nome Telephone: ~e~r7•s7~~~~~ Work Telephone: Sl?- f~1%l 1 f By providing an e-mail address, you are conesnting to the release of your a-mail address by the City. E-mail Address: lov:tm; l j~,r o!r ~a.[~u.. _ Fax: _~/J- ~~ - s"?~`~ Knowledge, experience or education applicable to [3oard, Commission or Committee funct'son: 3 ~' ~ eT~.u,% ~-.~~r ~ ~~ ~+..oa ~ r ~m ~~ao- e, R A , rt_ 1_~~0__ ~~» ,_., Other informatio^. (City service and experience, civic organizations, interest in serving): CAIIE~ u, !It E.~ OY~~n~r1 ~.9 i (Lt V ~~+~ st /,~._~t_~.~t_JG/ W-C _____,~ Check if additional materials are attached. Do you understa t t attendance and activ? support rs requr~e or e v p. Signature: ___ Date:~~_ Once posltlons have been filled, you must reapply for future openings. Ali information prowideti is public pursuant to the Texas Public Information Act. --melon ~.,.~: ~•s56~,i. ~,~, "° d f a'h a oointee7 "`~'~' Please return completed application io: Clry Secretary, 1/10 Main Street, Colteyvitla, Texas 760.34, Office: 817.503.1130 Fax: 817.503.1139 si'ngietonc c~ci_colleyvllle.tx.us ~~L~U APPLICATION FOR APPOINTMENT r EtS ~ 20~~ FOR CITY COUNCIL APPOINTED BOARDS, COMMISSIONS A _._ • __ ____ __ __ Planning and Zoning Commission and Zoning Board of Adjustment applicants one regained to file Financial Disclosure and Business Conflict of Interest forms two (2) business days aRer the application deadline. These forms are available on the City's website at or by contacting the City Secretary at 817.503.1130. Board, Commi/ss"ion or Committee: 1. ~ ~fa-'~.~ ~rr~it.~G+~! If you are willing to be considered for a board commission or committee other than your first choice, alease list below. 2. 3. Name: Ms. Mrs. Mr. with current~~penings) __r~~d~pi,€r-/, Ili Address: `~ I ~ 13 F (!£(~ ~ ~~ l~ Home Telephone: ~'~ 32-J~iZ- •'~~ Work Telephone: By pra~idMtg an e-mail address, you are oorrsarrting to the release of your a-mail address by the City. E-mail Address: Fax: Knowledge, experience or education applicable to Board, Commission or Committee function: ;- -~---r Other information: (City service and experience, civic organizations, interest in serving):)/ / ,,C.~ ` < 'r ,: ~ • _ ,_ „~~' y.- ~ t S.. !' -:~ ~ ~ ~+, ~ ~ ~ 1 t,~ ,,~ .. ~- .~.E ask , ~ s ?~. ,~h , ~' ~..,. v'd,%V ~ J) ~'1 i1-. 1.. ;~4~.--'~ ..,7 • ~ ~./ o~ ~t 1 !(rE'~'t r~.,l y4''1 r j~f ~.. f f _; t.~ l,:..._. ~~L1J %j 3C l ~~ L•~iv~i.,~l~L~f~' t ~, i,/}~ •. J -)y" ~-', b' r L Fit D~C~-f.'/.: •• ''~-~~." y Check"if addition ~ G at materrals are attached. Do you understand that attendance and active support is required for each appointee? ~~~ ~.._.;' ~ '' ~ a~~~ Signature: =•~~.._.. ___ Date:___ Opce positions have been filled, you must reapply for future openings. All information provided is public pursuant to the Texas Public Information Act. ~~ Pease return completed applicatlor.• !~:. City Secretary, tt)D Main Street, Corteyvitle, Te~ras 76034, Ofllce: 817.503.1 f3a Fax: 817.503.1 i3S sfnglet+arte@ra, co/feyvill~ tx. ns APPLICATION FOR APPOINTMENT FOR CITY COUNCIL APPOINTED BOARDS, COMMISSIONS AND COMMITTEES Planning and Zoning Commission and Zoning Board of Adjustment applicants are required to file Financial Disclosure and Business Conflict of Interest forms two (2) business days after the application deadline on the City's website at htt ://Www.colle ville.com~leslFinancial 20Disclosure%20form. it Secretary at 817.503.1130. Board, Commission or Committee: (only those with current openings) 1. Cotton- Belt Corrtrnuter Rail Committee 2 3. Name: Mr. Sean Bryan Address: 7506 John McCain Road, Colleyville TX 76034 Home Telephone: 817/485-6479 Work Telephone: 8171878-3579 r Ea $ 200 By providing an a-mail address, you are consenting to the release of your a-mail address by the City. E-mail Address: bryskC~tx.rr.com I Fax: 817/878-9779 Knowledge, experience or education applicable to Board, Commission or Committee function: I previously served on the Street Capital Improvement Committee and so have experience reviewing Colleyville status and needs, soliciting citizen comment and input, and preparing a report for the City Council. Other information: (City service and experience, civic organizations, interest in serving): I have lived in Colleyville for 3.5 years, am a graduate of Leadership Colleyville, and represent my employer in the Colleyville Chamber of Commerce ^ Check if additional materials are attached. Do you understand that attendance and active support is required for each appointee? Date: February 8, 2008 Once positions have been filled, you must reapply for future openings. All information provided is public pursuant to the Texas Public Information Act. Please return completed application fo: City Secretary, 100 Maln Street, Co/leyvllle, Texas 76034, Office: 817.503.1130 Fax: 817.503.1139 sing/efonc~cLco-leyvllle. tx.us APPLICATION FOR APPOINTMENT FOR CITY COUNCIL APPOINTED BOARDS, COMMISSIONS AND COMMITTEES Planning and Zoning Commission and Zoning Board of Adjustment applicants are required to file Financial Disclosure and Business Conflict of Interest forms two (2) business days after the application deadline. These forms are available on the City's website at htt :/M~ww.colle villa.comffiles/Financia!%20Disclosure%20fo -t ,4 Secretary at 817.503.1130. n __ ~ +~ Lr.w..l t.. r Board, Commission or Committee: (only those with current openin FEg ~; ~ 200r 1.Commuter Rail Committee 2 3 Name: Mr. Fred Mills Address:5400 Linden Ct., Colleyville, TX 76034 Home Telephone:817-545-6862 _ Work Telephone: _(Cell) 817-320-6862 By providing an a-mail address, you are consenting to the release of your a-mail address by the City. E-mail Address:fred-mariemills@tx.rr.com Fax: Knowledge, experience or education applicable to Board, Commission or Committee function: Retired from Verizon Communications after a 35 year career in both line and staff managerial positions. Knowledge in utility right-of--way, and outside plant construction. Held field positions such as Service Facilities Manager, Customer Service Manager, as well as staff positions including Manager Customer Contact and Manager Systems Support. Education: BBA Kent State University MBA University of Dayton Other information: (City service and experience, civic organizations, interest in serving): Past Director -Arbor Estates Homeowners Association, Colleyville, TX Check if additional materials are attached. Do you understand that attendance and active support is required for each appointee? _Yes Signature: ftidG', ~1~!~ Date: 2/11/08 Once positions have been filled, you must reapply for future openings. APPLICATION FOR APPOINTMENT FOR CITY COUNCIL APPOINTED BOARDS, COMMISSIONS AND COMMITTEES Planning and Zoning Commission and Zoning Board of Adjustment applicants are required to file Financial Disclosure and Business Conflict of Interest forms two (2) business days after the application deadli on the City's website at htt ://www.colle ville.com/I`iles/Financial%20Disclosure%20for i ~ Secretary at 817.503.1130. Board, Commission or Committee: (only those with current opening ~ FEB 1' ~ 200$ If you are willing to be considered for a board, commission or committee other than your fi 2. _ ___ 3. Name: Ms. Mrs. Mr ~p~ ~ ~ ~; r i ~ a°..'T"t~ Address: ~(7~ ~~t_~J/tYl@r-~Irt ~ ~o~r~~ Nl°yv~~~~v TX X60 3 ~- Home Telephone: ~1'7 - ~~ S - -7 ~ I `7 1f Telephone: g t7 -G 8 ~ - ~ ~ -? ~ By providing an a-mail address, you are consenting to the release of your a-mail address by the City. E-mail Address: per„ 1 r y v a~ -1-x v tr. c.~r-~-+ Fax: Knowledge, experirrence or education applicable to Board, Commission or Committee function: i Q~St,,,u.,Q t a„y~~.t' ~oG v~e~' ~/10.t t~- flQ r S cl~'~ ~'Pt~2 hrr~ 7 ~ tic~lr-_ ~C C'~n1n10 ~~~c ~ C ~n.w-n. Other information: (City service and experience, civic organizations, interest in serving): Check if additional materials are attached. Do you understan~lt~,at attendance and active support is required for each appointee? Signatur Date: - e`1-~- D l'~ Once itions a been filled, you must reapply for future openings. All information provided is public pursuant to the Texas Public Information Act. Please return completed application to: City Secretary, 100 Maln Street, Colleyville, Texas 76034, Office: 817.503.1130 Fax: 817.503.1139 singletonc@ci. colleyville. tx. us APPLICATION FOR APPOINTMENT FOR CITY COUNCIL APPOINTED BOARDS, COMMISSIONS AND COMMITTEES Planning and Zoning Commission and Zoning Board of Adjustment applicants are re i and Business Conflict of -nterest forms two (2) business days after the application de on the City's website at htt :/M~ww.colle ille.com~les/Financial%ZODisclosure%20f df or by contacting the Secretary at 817.503.1130. FEB 1 4 200fi Boa/r}dY, }C~o-~mmission~~or nCommittee: (only those w~it}h current openin 'L CITY SECRETARY'S 2 3. Name: 'k~t..Mi'fi, Mr. . ~ !~ V~1 i? ~ ~, ~A ~ Address: ,~,F,K- o..S~177~~c/ ~r n A 11~ ~ ~~.~)l.. Home Telephone: !7- 4~t8-/02 7 Work Telephone: By providing an a-mail address, you are consenting to the release of your a-mail address by the Clty. E-mail Address: Fax: Check if additional materials are attached. Do you understand that attendance and active support is required for each appointee? _~ Signature: Date: ~ ~/~--~ Unce positions have been filled, you must reapply for future openings. All information provided is public pursuant to the Texas Public Information Act. Please return completed applicatlon to: City Secretary, 100 Main Street, Colleyville, Texas 76034, Office: 817.503.1130 Fax: 817.503.1139 singletonc@ci.cofleyville. tx. us Knowledge, experience or education applicable to Board, Commission or Committee function: .. APPLICATION FOR APPOINTMENT FOR CITY COUNCIL APPOINTED BOARDS, COMMISSIONS AND COMMITTEES Planning and Zoning Commission and Zoning Board of Adjustment applicants are required to file Financial Disclosure and Business Conflict of Interest forms two (2) business days after the application deadline. These forms are available on the City's website at http://www.colleyville.com/files/Financial%20Disclosure%20form.pdf or by contacting the City Secretary at 817.503.1130. Board, Commission or Committee: (only those with current openings) 1. Cotton Belt Commuter Rail Committee If you are willing to be considered for a board. commission or committee other than your first choice, please list below. 2. 3 Name: Mr. Greg Appel Address: 404 Lloyd Circle Colleyville, TX. 76034-3545 Home Telephone: 817-428-1337 ~ Work Telephone: 817-706-4484 By providing an a-mail address, you are consenting to the release of your a-mail address by the City. E-mail Address: gappel@sbcglobal.net I Fax: Knowledge, experience or education applicable to Board, Commission or Committee function: Appointed to the Colleyville Economic Development Corporation Board Other information: (City service and experience, civic organizations, interest in serving): ^ Check if additional materials are attached. Do you understand that attendance and active support is required for each appointee? Date: 2-11-08 Once positions have been filled, you must reapply for future openings. All information provided is public pursuant to the Texas Public Information Act. Please return completed application to: City Secretary, 100 Main Street, Colleyville, Texas 78034, Office: 817.503.1130 Fax: 817.503.1139 singl etonc@ci. Colleyville. tx. us APPLICATION FOR APPOINTMENT FOR CITY COUNCIL APPOINTED BOARDS, COMMISSIONS AND COMMITTEES Planning and Zoning Commission and Zoning Board of Adjustment applicants are required to file Financial Disclosure and Business Conflict of Interest forms two (2) business days after the application deadlin on the City's website at htt ://www.colle ille.com/files/Financial%20Disclosure%20fonn. t t Secretary at 817.503.1130. (-'-- Board, Commission or Committee: (only those with current openings Commuter Rail- Station Study Committee If 2 3. Name: Mr. John Leeper Address: 7401 Pebble Hill Drive, Colleyville, TX 76034 Home Telephone: 817-421-8794 I Work Telephone: r EB 1 8 200$ 817-798-8926 By providing an a-mail address, you are consenting to the release of your a-mail address by the City. E-mail Address: jleeper2@verizon.net (Fax: 817-421-8794 Knowledge, experience or education applicable to Board, Commission or Committee function: BCE -University of Minnesota -Minneapolis; Registered Professional Civil Engineer - Minnesota (33 + years); 41 + years with BNSF Railway Company (retired end of 2006); five years on Board of Directors -American Railway Engineering and Maintenance of Way Association; worked with City of Denver Light Rail Project Other information: (City service and experience, civic organizations, interest in serving): Promotion of commuter rail service within the Fort Worth /Dallas Metroplex; past member of Pebble Hill Plantation Estates Homeowners Association; Review Committee -International Heavy Haul Association; past youth soccer coach. ^ Check if additional materials are attached. Do you understand that attendance and active support is required for each appointee? ^YeS Date: February 18, 2008 Once positions have been filled, you must reapply for future openings. All information provided is public pursuant to the Texas Public Information Act. Please return completed application to: City Secretary, 100 Maln Street, Colleyville, Texas 76034, Office: 817.503.1130 Fax: 817.503.1139 sing/etonc@ci. Colleyville. tx. us APPLICATION FOR APPOINTMENT FOR CITY COUNCIL APPOINTED BOARDS, COMMISSIONS AND COMMITTEES Planning and Zoning Commission and Zoning Board of Adjustment applicants are required to file Financial Disclosure and Business Conflict of Interest forms two (2) business days after the application deadline. These forms are available on the City's website at htt :/hvww.colle ville.com/files/Financial%20Disclosure%20for Secretary at 817.503.1130. ~r Board, Commission or Committee: (only those with current openi 1. COTTON BELT COMMUTER RAIL COMMITTEE 2 3 Name: Mr. Jeffrey S. Moschel Address: 6209 Westcoat Dr. Colleyville, TX 76034 Home Telephone: 817-577-0220 F E~ 1 ~ 200; Work Telephone: 972-717-2426 By providing an a-mail address, you are consenting to the release of your a-mail address by the City. E-mail Address: jeffemoschel@aol.com ,Fax: Knowledge, experience or education applicable to Board, Commission or Committee function: Currently serving second year of three year term on the First Presbyterian Church Preschool Board Grapevine, Texas. Other information: (City service and experience, civic organizations, interest in serving): I have always had a general interest for Mass Transit in the DFW area and would like to apply to be a member of the Cotton Belt Commuter Rail Committee to study the possible inclusion of a commuter rail station for our city. ^ Check if additional materials are attached. Do you understand that attendance and active support is required for each appointee? Yes Date: February 19, 2008 Once positions have been filled, you must reapply for future openings. All information provided is public pursuant to the Texas Public Information Act. Please return completed appllcation to: City Secretary, 100 Main Street, Co/leyville, Texas 76034, Office: 817.503.1130 Fax: 817.503.1139 s/ngletonc@ci, colleyville. tx. us APPLICATION FOR APPOINTMENT FOR CITY COUNCIL APPOINTED BOARDS, COMMISSIONS AND COMMITTEES Planning and Zoning Commission and Zoning Boan•J of Adjustment applicants are required to Financial Disclosure and Business Conflict of Interest forms two (2) business days after the application deadlfne. on the City's website at httn://www.collevville.com/files/Financial%20Disclosure%20form.pdf i Secretary at 817.503.1130. Board, Commission or Committee: (only those with current openings) FE~i 1 9 2003 ~, Cod+o _ ~ • _ _ A _,S_ If ou are wil in o e con i red r a a i omm' oth r th n ur fi 2. 3. Name:.MS,~rks Mr. Address: i15~ q ~-4~2-rw~t~0 ~'. ~ (.~ al _ Home Telephone: ~ 1 ~' S? 7- 1 q t io Work Telephone: BY providing an e-mail address, yoDu are consenting to the release of your a-mail address by the City. E-mail Address: RoG~e.~. ® f~C~•~~t~l~~•.'C0~-~+1 Fax: Knowledge, experience or education applicable to Board, Commission or Committee function: fJ Vd IU ,''vczc~ ;rJdus~~. _ ~u f~ iZ s cry lva~~s~c.s c o~b~ l~ i ~~ r~. s Other information: (City service and experience, civic organizations, interest in serving: ~Et P~UGP~ - ~D S - (~~-~ st~J~ t" G r1~ i ~,L~ Idt~ ~ l ~ q' S - ~ 7 \~.t~ C~ llirc.,u,1lZ. ~ra~~ fz.~ ( ~.DO~- ,prfsZaJf' Check if additional materials are attached. Do you under nd that attendance and active support is required far each a pointee? ~~ Signature: I~..J Date: ~ Q I d0~ b ce positions have been filled, you must reapply for future openings. All information provided Is public pursuant to the Texas Public Information Act. Please return completed application, to: City Secretary, 100 Maln Street, Colleyvl-le, Texas 7603, t3Hlce: 817.503.1130 Fax: 817.503.t139 sinyletonc~ci.colleyville.ix,us F~~3-20-2f105 ~9: 21 From: Ta ~ ~ D ~~ ~ U ~f ~ 1 F E9 ~ 4 200f~ APPLIGATIgN FqR APPgINTMEN FOR CITY COUNCIL APtaO1NTED BOARDS, COMMISSIO 5 AN~iZCeR~~RLt'~S Pfenninq arrd Zoning Ca.mrnissforr and Zoning t?oerd W Adjustment oppliosnts are required is [i1Q Financial Qisclosura and t3uslness ContRct of lntenest forms two (2) business days after the aAAlicatlon deadline. These fGrrrf.4 are avalispie on the t;,lty's wetuite st htta:lM~ww col etnHlb.COrr Ites/Fi~gnoiat% isclosura4r20lam.odf or by contacting the City SQCrvtaery art 817.603.1130. Board, Commiselon or Committee: (only thoa with current openings) ~~y,Qyl are wii~jq.to ben cernsidered br a boald, corrxr~i~lon or carnr~ittae to tier~han v ur fu chdca. olesse Ilst b6~ 2. 3. Narne: Ms. Mrs.(~1~ U ~'m@.,S ~ ~ ~ h Address: ~~~ f"AQmQ~'' ~~rt" A CIL~ Home Telephon9: ~i-7 ~!'8~ ~1 i i2- Work Telephone: „~i~7 ~O ~~ 4jy~ (, _ iay providing ten a-mail aOdrQSS, you sue e;oneeMing to the release of your e•medl addnsa by the Clty. E-mail Address: Fax: Knowledge, experience or education applicable to board, Commission or Committee function: -- ; oca t ~r yr .~tiv.s iu't1„n ~ N 4 ~n r~.~:4~; Ord 1t;~. - - - drta,n: ~ c1- ~ S~~tt,'w~c~, ~,'L. ~~r~~ 4~.~ ~'e ~SG~p,ti 1« c,,,~tc '+~~ 'T ~~' -~ri~y r"avt;wig ~~di.+tA arch C~+-~ - y1~1t "To lat,r k w ~'~ a'~~ ~rc~ t.~;ve1 ~ ~~-: ci ~~L Other information: (City Service and experience, civic crgani221tions, interest in serving): _ L'urr~}a_~tll.,.y~e_ onJ ~nnu r~-- ~~tAn Q,~ ~~a~!.rSYW~ ooSi'~I.'ew5 a~` t~va ~. Mti ~ A U Q,. ~.fw~ Q,J ~..I.mn rn i ~.Y.:~. j N ~ra,~ o.~ ',~~ rY1d l n+ t~ b n~" t r ~l/~ i~f ~ _~sl,t rv4 . ~_~1:~} U'P ~.v, iu,r,.ve~` ~A it'4 Jug ~~~t S S~iC ~ C~,~ 4 fJ ~.~~ _ Check if additional materials are attached. CJ Do you understand that attendance and active support is required for each appalntee? ~,+ Signature: ~~~'` Oate:T a ~ o l o~ _,_ Once positignt have been tilleid, you must reapply for future opetnings. all irfnrmattan provided is public pursuant to the Texan Public tnfeYrmation Act. Ptaaae rewm e:ompieted appiieativn to: CitySecrofory, t00 Main Street; Colleyville, Texat:7t)094, OfAer 897.303.f?30 fax' 8?7.503.173& :ingtotanc(~ci.collayvitie. tx. ens ~E13-19-2QG13 TL'E ~J2:5E,P11 Peoples Bank Colle7ville FAX N0. El APPLICATION FOR ~-PP0INTM'vN7 FOR CITY GOUNCit. APPOIN't~t] BOAROS. COMMISStdNS Planning end zoning ComtNsalon and ZaninQ 9aarYi of Aayustment applicants are required to file Ffnanetai t)isciasun: end Business Con>rct of interest lhrms two (2) twslnesa gays after the eppliCatJon deadline. These fontts are avalJahJe on the Clry~ wetslte of ht A~~~tiv reflavvilJe crm/llJa • in rJcial962 Dlsolnw~u~~OifoLrn,~J or by contacting the City Sac,etary ai 87 7.5p3.1130. Board. Commission for C~±ommittee/: (only thhose with current openings) . _~~~sA /.~vIT CI]rM rsiu~ft/ ~r f -o,.+.w ~ 7/CG i f Y~~+ are ~+illfna to be co~wdered tar a and cg~,mlbafon or~ommlt~ee other than fur fret chr.>oe, pie i~pelow. - __ __ 2. 3. Name: Ms. Address: 1~314c Nd/ ~,s,~~ ...~. - Home Telephone: ~~.~ ~'7 k~ -Work Telephone: ~/~~'~Z.TJ By providing en e•matl address, you are consenting to the release of your e•rrw~tl address by tFw City. E-mail Address: _ ~ ~`r; ~7 O. ~~~,.~; f , ~~ .~ Fax: ,•~'l ~ 6~ (. • /Ss ~' Knowledge, ex~p1erience or edulcartionlapplicable to Board, Commission or Codm (mittee function: .(~~le,,..~ C//16~t,w~~.Z t~T ~J{~~y~l'{. ~ LS .~ ~CC.~fs-!.~'~r/~.. TTeltfiA.ti.. ~it.1~ / / ~~ C.~.t //t yL'1 ! ~ 'S til r4 / ~f' L ~ ~/T~ f'1 t. ~o GC C~ ~ 0 Gi a ~l o /1.. Other information: (City service and experience, civic organizations, interest in serving): ( - / `E C'r~y _'~~/~'vT r~-~ ~Pm~IsS /.•~n d. IC Ise Ca.7'y ~ ~ ~/~C~i I C-~u~~I~fi ~s.1~ Lta.Ja.. J i d. , .M7~" ` ~`~'-~~'~L.r ~./ 7 '~/ ~ /t/ {X ~ / ~ ._ _ i/ i•.1 A~. (.Y~ 4f ~ ~~ fn ~~+~ 7~ /~~Co Check if additionai materials are attached. Do you understa that atte ance and active support is required for each appointee? _ Signature; Date: ~.~~~°~ _.._ j .. once postllnns have bean iflled, you must reaptaly !vr future openlnye. Atl tntormatton provided 1s pubNc pursuant to the'rexas Pubilc inforrnetion ACt. Pleaso retur~t completed epplJcatlor- to: City Secreta1y,100 MalrJ Streak ColleyvJUe, Texas 7608, QlFioe: BiT.SQ3.1130 Fax: d17.~03.113p sfngtetoncf~cJ.coJlayyllle.tx.us APPLICATION F'OR APPOINTMENT FOR CITY COUNCIL APPOINTED BOARDS, COMMISSIONS AND COMMITTEES Planning and Zoning Commission and Zoning Board of Adjustment applicants are and Business Conflict of Interest forms two (2) business days after the application ~ on the City's website at htty:/i4vww.collevville com~les/Financial%20Disclosure%' Secretary at 817.503.1130. FEB 2 5 =~~?nf3 Board, Commission or Committege: (only those with current openings 1. ~~tl_NA U__ ~N"~~. _ Jt~!VLSt!~l _ _ C~IiIIV L'1rJ~ _ ~N CRE ARY'S If you are willing to be considered for a board commission or committee other than your first choice ulease list below 2. 3. Name: Ms. Mrs Mr. + ~A,t IBS ~. art 1 T-~-- Address: 10(1 ` j "7 1~5C1~41tj y .J~(Z,,(YE s,~yY I t.lL= Home Telephone: ~'~ - 7~~- 9,~~j~ 1AjTelephone: g/'j - ~6S ~~ By providing an a-mall address, you are consenting to the release of•your a-mail address by the City. E-mail Address: Fax: Other information: (City service and experience, civic organizations, interest in serving): ~Xnebt~trro ~uj•U {~ L..~InF~,I._ ~/e ,a/s.~ /,;, Check if additional materials are attached. Do you understand t att nda a and active support is required for each appoin ee? LAS Signature: / Date:°~ c~~ Q Once po iti ns have been filled, you must reapply for future openings. All informatio provided is public pursuant to the Texas Public Information Act. Please return completed application to: City Secretary, 100 Main Street, Colleyville, Texas 76034, Office: 817.503.1130 Fax: 817.503.1139 sing/etonc@cl. colleyville. tx. us Knowledge, experience or education applicable to Board, Commission or Committee function: APPLICATION FOR APPOINTMENT FOR CITY COUNCIL APPOINTED BOARDS, GOMMISS[ONS AND COMMITTEES Planning and Zoning Commission and Zoning Board of Adjustment applicants are required to file Financial Disclosure and Business Conflict of Interest forms two (2} business days after the application deadline. These forms are available on the City's website at htt ://www.colle ville.com/files/Financial%20Disclosure%20form. >~~ Secretary at 817.503.1130. Board, Commission or Committee: (only those witfi current openings FEB 2 ~ Z00`5 1. Commuter Rail Study Committee CIjY sfc ~YARY's If you are willin to be considered for a board commission or committee other than our fi t choice ea elow. 2 3. Name: Mr. Clif Davis Address: 205 Adams Ct, Colleyville, TX 76034 Home Telephone: 817-788-2255 I Work Telephone: 214-920-8003 By providing an a-mail address, you are consenting to the release of your a-mail address by the City. E-mail Address: clif.davis@jacobs.com I Fax: 214-638-0447 Knowledge, experience or education applicable to Board, Commission or Committee function: o BS Civil Engineering, 1976, Texas A&M University o Texas Registered Professional Engineer o Transportation Program Manager with Jacobs Carter Burgess in Dallas office 0 30 years experience in planning, design and construction of transportation infrastructure projects including highways, toll roads and rail transit systems o Rail Transit projects include DART Light Rail System and the proposed Austin San Antonio Commuter Rail program Other information: (City service and experience, civic organizations, interest in serving): 1984-1995: City of Highland Village, TX -City Council Member (`88 `90); Citizen's Bond Committee; Parks Master Plan Task Force Chairman 1995-2005: Austin, TX Business Organizatians -Greater Austin Chamber of Commerce Board of Directors; Real Estate Council of Austin Board and Executive Committee; Capital Area Transportation Coalition Board and Executive Committee 2005-2008: D/FW, TX -Business Organizations -Greater Dallas Transportation and Infrastructure Committee; North Texas Commission Logistics Committee Interest in Serving: I am an advocate of rail transit as an alternative mode of transportation to augment our congested highway system. As a daily commuter, I believe that the residents of Colleyville would benefit from a commuter rail station in our city as a means to access Dallas, Ft. Worth and D/FW Airport. However, I realize that rail transit must have reasonable benefits compared to its cost and that a means of funding needs to be determined to avoid over taxing our citizens. Reference: Oscar Trevino, Mayor of Richland Hills and Chair of the Regional Transportation Council (RTC) Check if additional materials are attached. Do you understand that attendance and active support is required for each appointee? Yes^ Date: February 24, 2008 Once positions have been filled, you must reapply for future openings. All information provided is public pursuant to the Texas Public Information Act. Please return completed application to: City Secretary, 100 Main Street, Co/leyville, Texas 76034, Office: 817.503.1130 Fax: 817.503.1139 sing/etonc~ci.colleyville.tx.us APPLICATION FOR APPOINTMENT FOR CITY COUNCIL APPOINTED BOARDS, COMMISSIONS AND COMMITTEES Planning and Zoning Commission and Zoning Board of Adjustment applicants are and Business Conflict of Interest forms two {2) business days after the application i on the City's website at http://www.col/ewille.com/fles/Finanaal%20Disclosur~(; Secretary at 817.503.1130. Board, Commission or Committee: (oniy those with current ope 1. Committee to study Commuter Rail Station F Eg 2 0 200f; If you are willing to be considered for a board. commission or committee other than your first choice please list below. 2. 3 Name: Mr. John Gooding Address: 1007 Hidden Oaks Ct. Home Telephone: 817 503 2408 Work Telephone: none By providing an a-mail address, you are consenting to the release of your a-mail address by the City. E-mail Address: john.gooding~tx.rr.com I Fax: Knowledge, experience or education applicable to Board, Commission or Committee function: Retired from Burlington Northern Sante Fe Railroad with 32 years experience in operations . Positions ranged from first line manager up to several senior management positions. Other information: (City service and experience, civic organizations, interest in serving): Currently President of Hidden Oaks Homeowners Association after serving 2007 as 1 ~ Vice President. ^ Check if additional materials are attached. Do you understand that attendance and active support is required for each appointee? yes^ Date:_Feb 20, 2008, Once positions have been filled, you must reapply for future openings. APPLICATION FOR APPOINTMENT FOR CITY COUNCIL APPOINTED BOARDS, COMMISSIONS AND COMMITTEES Planning and Zoning Commission and Zoning Board of Adjustment applicants are required to file Financial Disclosure and Business Conflict of Interest forms two (2) business days after the application deadline. These forms are available on the city's website at htt :/Nvww.colle ville.com/files/Financial%20Disclosure%20form. QT~y~n Secretary at 817.503.1130. L5 U Board, Commission or Committee: (only those with current openings ~. Commuter Rail Committee If you 2. 3 Name: Mr. Dan Swart Address: 6811 Milton Dr. Home Telephone: 817-522-3038 F EB 2 2 200; Work Telephone: 8178-310-3744 By providing an a-mail address, you are consenting to the release of your a-mail address by the City. E-mail Address: Daniel.swart@mail.doc.gov I Fax: 817-310-3757 Knowledge, experience or education applicable to Board, Commission or Committee function: Currently a resident of Monterra. My home is next to the property being considered for the a possible rail station. I served as HOA president for 3 years and vice president for 1 year. I work for the US Department of Commerce. Senior official for 18 years dealing with international trade. Other information: (City service and experience, civic organizations, interest in serving): Graduate of Leadership Colleyville. ^ Check if additional materials are attached. Do you understand that attendance and active support is required for each appointee? Yes^ Date:_February 21, 2008 Once positions have been filled, you must reapply for future openings. APPLICATION FOR APPOINTMENT FOR CITY COUNCIL APPOINTED BOARDS, COM COMMITTEES Planning and Zoning Commission and Zoning Board of Adjustment applicants are required to file Financial Disclosure and Business Conflict of Interest forms two (2) business days after the __ _ __ application deadline. These forms are available on the City's website at http://www.collewille.comffiles/Financial%20Disclosure%20form.pdf or by contacting the City Secretary at 817.503.1130. Board, Commission or Committee: (only those with current openings) 1. Cotten Belt Commuter Rail Committee if you are willing to be considered for a board, commission or committee other than your first choice, please list belor 2. 3. Name: Linda Baker Address: 4900 Behrens Rd., Colleyville, TX 76034 Home Telephone: (817) 545-6898 Work Telephone: (214) 253-4424 By providing an a-mail address, you are consenting to the release of your a-mail address by the City. E-mail Address: I Fax: Knowledge, experience or education applicable to Board, Commission or Committee function: My knowledge of demographic trends from working for the United States Bureau of the Census would contribute to the discussions regarding the commuter rail. In addition, the Kaiser Foundation provided an Ekistics (the study of human habitations) educational cour which I completed. FEB 2 5 200~t M SSIOI~d~ TARY'S Other information: (City service and experience, civic organizations, interest in serving): APPLICATION FOR APPOINTMENT FOR CITY COUNCIL APPOINTED BOARDS, COMMISSIONS AND COMMITTEES Planning and Zoning Commission and Zoning Board of Adjustment applicants are and Business Conflict of Interest forms two (2) business days after the application ~ on fhe City's website at htta://www.collewille.co~les/Financial%20Disclosure%; Secretary at 817.503.1130. ~ . le%brr~c 2. Committee: (only tfiose wi /~C y /~~//t t~~tt/ii?A ( o ~e/lrrhll~/' Q!~ / nvr~ i current openings Disclosure .. f_=R '~ 7 ~~!1f, 3. ~ '')) /y~~ Name: Ms Mrs. Mr. lK ~/fylY/~ r/F~f''~1/~t'Z Address: _ /~/d ~laJ~~°!~/Aisr T,~ i ~ ~ ~l~~yy~ ~~P, 76~3~ Home Telephone: ~~7 ~~Z • /~7~e Work Telephone X72. x,53. ~/,~~ By providing an a-mail address, you are consenting to the release of your a-mail address by the City. E-mail Address: S~~~rfi'GG~S~Cq~oba/, rI~ f Fax: Knowledge, experience or education jalp~plicable to Board~~Commission or Committee fu/n~ction: ,~P.Q l~~rrlii~ Cliff/dpr~Gllf C del rl'e, i~l~ Tl'~Sil~[ ~1 i C ~~it ~'1 ~C / ~ / ,i,,.~es~ ~ _ __ ~itr r_~~ ~uhdk fi rn r `t/yr,-~~, -s ~(4r~~-ccs ~/9 a 4 U~r~ ~°/7lliG~' (~/~/ (, /~i~D/rrq `_I ,der~i Cc!J ( /'~-',ft/7 7 (u,~z) ad6~.) _ /~ Check if additional materials are attached. Do you understand that attendance and active support is required for each appointee? ~' Signatur . ~ ~ Date: 2"/f Dd' Once positions have`been filled, you must reapply for future openings. All information provided is public pursuant to the Texas Public Information Act. Please return completed application to: City Secretary, 100 Main Street, Colleyville, Texas 76034, OfFice: 817.503.1130 Fax: 817.503.1139 sing/etonc~ci. colleyville. br, us vtner information: (City service and experience,.~cLi~vic organizations, interest i/n /serving): C~ ~ TO 4 ~ ~'di T ~c/U~'k ~O)?1/yi r~Sfio h ?~~' Gv~A?lCrl i/! 2oO~o. SUE ANNE MARTINEZ 1816 Maplewood Trail • Colleyville, TX 76034 Cell: 817.542.1576 • Email: samarti66(a'2sbcalobal.net SUMMARY Senior Pricing Manager responsible for identifying and analyzing multiple Sales initiatives that will drive improvements in productivity, cost, and/or performance. Also experienced in Product 8~ Marketing Management across industries including advertising, medical devices, telecom, publishing, and consulting. Known for bringing a fresh prospective along with research skills and strong follow through. Well-organized, results oriented professional with proven strong communication skills and demonstrated success in: • Competitive & Market Analysis • Contract Analysis & Administration •S Product Marketing • Business & Market Development • Analytical & Problem Solving • Operational Budget Planning • Strategic Pricing & Promotions • Project Management KEY ACCOMPLISHMENTS • Work with the Executive Management Team with analysis and development of domestic & international Sales programs of significant impact, pricing programs, competitive analysis, program results & activity trending, and implementing new pricing programs. Provide pricing analysis and support to marketing & sales teams. :• Determined product pricing and promotion priorities based on targeted growth, ROI, sales input, market research & competitive analysis that contributed more than $5 million in annual revenues. Assured that acquisition and retention promotions were managed within financial guidelines and continued to be profitable. • Received individual contributor & team awards for developing and 3aunching new promotions by synthesizing customer input, competitive analysis, and improving product functionality, creating new incremental sales over $200k. • Managed cross-functional team to develop critical insights on domestic & international markets and product positioning to address competitive activity in untapped markets with targeted goals, resulting in addition of mid-range market segment to competitive matrix. :• Involved in all Go-To-Market activities related to the development and launch of emerging solutions by bundling products/services for select distribution channels and segmentation groups. Able to take projects through the entire cycle from SOW to launch. • Researched and developed innovative pricing tactics in order to position company as leader and enhanced ability to compete in ever-challenging market. PROFESSIONAL EXPERIENCE Idearc Media, Dallas, TX Pricing Manager 2005 • Assess market conditions and formulate the pricings strategies and programs that wil- help the Mid-Atlantic region meet its goals. Ability to anticipate market dynamics and to react to them in the competitive environment. :• Developing comprehensive pricing plans to maximize revenue opportunities, maintain or improve margins, improve brand awareness, improve market share, and communicate attributes while minimizing issues within the marketplace through response, planning and execution tactics. S.A. Martinez Page 2 • Responsible for protecting the value of products and ensuring effective communication of that value to the marketing & sales teams. . Medtronic, Inc., Fort Worth, Texas Financial Sales Analyst 2004 -2005 • Provide pricing support through sales analysis by running ad-hoc queries and calculating monthly ASP, gross margins, product mixes and price distribution reports. • Conduct monthly and quarterly reporting on sales & operations analysis for meetings with executive management. Includes reporting on actual versus forecast & quota analysis. :• Provide financial modeling support for capital acquisition program and act as liaison for MPSS for alternative. corporate financial services. • Structure customer proposals for capital funding and assist with completing clients' risk analysis. • Track and administer tool surcharges and leasing payments based on contractual obligations and opportunity related agreements. • Provide support on order exceptions (pre and post sales) to domestic and international sales teams. :• Complete Revenue/expense analysis and financial accrual processing. Sprint Business Solutions, !ruing, Texas Senior Program Manager (Promotion) 2002 - 2004 Program Manager (Promotion) 2000 - 2002 Program Specialist I I 2000 - 2000 :• Built and maintained pricing models that captured price points & promotions for domestic & international products, as well as competitive products. • Ensured coordination between sales, marketing, and billing groups to address executive escalations, emerging markets i~ enterprise customers' special requests for pricing, and promotion contract details in a timely manner. • Developed marketing communications for promotion and product changes, including writing articles and summaries; approving collateral for print; and disseminating information to internal & external customers. • Prioritized product needs for market research & analysis through interaction with upper level management by consistently reviewing potential profit margins, presenting findings and recommending action to executive team. • Forecasted and tracked portfolio-specific financial results for strategic planning & ad-hoc reporting. Coyle Kelly ~ Associates, Austin, Texas Research/Marketing Manager 1998 - 2000 • Provided marketing research, created presentations on new market areas, analyzed competitive environment, determined appropriate reference tools for research, and aligned ideas with upper management to develop client strategies & business cases. Sheshunoff Information Services, Inc., Austin, Texas Revenue Analyst 1997 -1998 • Contributed accurate historical data that were used in periodic and annual plan processes in preparation of Annual Revenue Plans, Budgets and Periodic Forecasts. S.A. Martinez Page 3 EDUCATION 8c PROFESSIONAL DEVELOPMENT Saint Edward's University, Austin, Texas Bachelor of Business Administration, General Business (Accounting & Finance), 1995 Company Sponsored Training: Project Management, Marketing for data and wireless products, Leadership Courses, Behavioral Management Self-Initiated Learning: ASQ -Certified Quality Improvement Associate, Fort Worth, Texas, June 2005 Graduate, Leadership Development Course, Fort Worth Hispanic Chamber of Commerce, 2002 Participant, Power Pipeline, Foundation for Women's Resources, Austin, Texas, 1999 COMPUTER SKILLS Advanced skills with Microsoft Word, Excel, Access, PowerPoint, and Publisher; Intermediate skills with Hyperion Essbase, SAP, Business Objectives. AFFILIATIONS Member, American Society for Quality, Fort Worth, Texas, 2005 Catechism Teacher, Good Shepherd Catholic Community, Colleyville, Texas, 2007 Board of Directors, Gill Children's Services, Fort Worth, Texas, 2003 ^ Secretary, Board of Directors, 2005 ^ Member, Finance Committee, 2003-2004 ^ Member, Nominations Committee, 2005 ^ Member, Personnel Committee, 2005 Board of Directors, Communities in School of Greater Tarrant County, Fort Worth, Texas, 2003 - 2006 • Co-Chair, Community Relations Committee, 2005 ^ Member, Development Committee, 2005 Member, Hispanic Women's Network of Texas, Fort Worth, Texas, 2004 ^ Historian, Executive Board, 2005 ^ Editor, Latina Voces Newsletter, 2005 ^ Member, Special Events Committee, 2005 ^ Member, Development Committee, 2005 Member, Alumni Association, Nolan Catholic High School, Fort Worth, Texas, 2004 - 2005 ^ Chair, Records and Recognition Committee, 2005 ^ Member, Personal and Development Committee, 2005 Volunteer, All Saints Catholic School, Fort Worth, Texas, 2004 Volunteer, Fort Worth Hispanic Chamber of Commerce, Fort Worth, Texas, 2003 - 2005 Committee Member, Marketing & Development, Latin Arts Association, Fort Worth, Texas, 2003-2004 APPLICATION FOR APPOINTMENT FOR CITY COUNCIL APPOINTED BOARDS, COMMISSIONS AND COMMITTEES Planning and Zoning Commission and Zoning Board of Adjustment applicants are required to file Financia! Disclosure and Business Conflict of Interest forms two {2) business days after the application dead ' on the City's website at htt :/M~ww.colle vine.com/files/Financial%20Disclosure%20fo e Secretary at 817.503.1130. r-- Board, Commission or Committee: (only those with current open 1. Cotton Belt Commuter Rail Committee 2 3 Name: Mr. David B. Grimes Address: 6610 Emerald Drive, Colleyville, TX 76034 Home Telephone: 817.424.3327 FHB 2 7 2~Oss Work Telephone: 972.302.7228 By providing an a-mail address, you are consenting to the release of your a-mail address by the City. E-mail Address: dgrimes001 @yahoo.com I Fax: Knowledge, experience or education applicable to Board, Commission or Committee function: Combination of mechanical engineering education with an MBA. Broad-based business experience. Currently employed in the railway industry (BNSF) Other information: (City service and experience, civic organizations, interest in serving): My interest in serving on this committee stems from several sources: (1) Promoting the long-term best interests (e.g., social, economic) of the City of Colleyville; (2) Improving overall mass transportation services in the DFW Metroplex and the City of Colleyville; (3) Continuing the City of Colleyville's leadership role in providing leading-edge civic services to their residents (and serving as a role model to other communities); and ~a> Enabling environmentally friendly transportation alternatives to the residents of Colleyville. ^ Check if additional materials are attached. Do you understand that attendance and active support is required for each appointee? Date: Once positions have been filled, you must reapply for future openings. All information provided is public pursuant to the Texas Public Information Act. Please return completed application to: Cify Secretary, 100 Main Street, Colleyville, Texas 76034, Office: 817.503.1130 Fax: 817.503.1139 singleton c@cl, colleyvllle. tx. us APPLICATION FOR APPOINTMENT F'OR CITY COUNCIL APPOINTED BOARDS, COMMISSIONS AND COMMITTEES Planning and Zoning Commission and Zoning Board of Adjustment applicants are required to file Financial Disclosure and Business Conflict of Interest forms two (2) business days after the application deadl" on the City's website at htt ://www. coils ville. com/files/Financial%20Disclosure%20for • ~ g Secretary at 817.503.1130. Board, Commission or Committee: (only those with current opening OAK ' 3 200E 1. Cotton Belt Commuter Rail Committee C__ " I Y S ARY` 2. 3. Name: Ms. Kristin Robertson Address: 604 Saddlebrook Drive Home Telephone: 817-577-7027 I Work Telephone: 817-577-7030 By providing an a-mail address, you are consenting to the release of your a-mail address by the City. E-mail Address: I Fax: Knowledge, experience or education applicable to Board, Commission or Committee function: President of the Board of Trustees, Pathways Church, Southlake, TX 2005-2007 Adult Sunday School teacher, Pathways Church, Southlake, TX 2008 -present VP, Finance, DFW Chapter, HDI (formerly, Help Desk Institute) 2002-present President, DFW Chapter, Association of Support Professionals, 1998 -present Member, Board of Directors, Women's Business Council Southwest, 2003-2006 President, Southlake Toastmasters Club, 2001 Participant, Leadership Colleyville, 2000-2001? President, KR Consulting, Inc. 1998-present (I run my own speaking, training and consulting business.) Published author, Spectacular Support Centers: Best Practices for Small to Mid-Sized Help Desks and Technical Support Centers Various volunteer positions such as Room Mother, Assistant Cub Scout leader, Brownie group leader, etc. 1997- 2001 Other information I am interested community. (City service and experience, civic organizations, interest in serving): in serving because public transportation is important to the future of this ^ Check if additional materials are attached. Do you understand that attendance and active support is required for each appointee? Yes^ Date: Once positions have been filled, you must reapply for future openings. Summary of Experience Kristin E. Robertson President KR Consulting, Inc., Colleyville, Texas Kristin Robertson founded KR Consulting to help customer support center managers better serve their customers. Her firm offers management consulting services and training seminars for support center personnel. As a member of the faculty of HDI (formerly, Help Desk Institute) for five years, Ms. Robertson conducted certification training ofboth frontline analysts and managers. She also offers a curriculum of other support industry-related seminars and is a frequent speaker at conferences and meetings. Ms. Robertson is an auditor for the prestigious Service Capability & Performance Support Center Standards program that certfies large technical support centers against a criteria set. of over 110 elements, and conducts approximately ten audits of world-class support centers annually. Ms. Robertson is the author of Spectacular Support Centers: Best Practices for Small to Mid-Sized Help Desks and Technical Support Centers. This book, published in 2007, examines a spectrum of topics from structuring effective work flows to human resource issues. She marketed the book through a book tour that consisted of speaking at HDI local chapters across the US. Her passion is to help companies establish world-class support operations by designing and implementing best practices in processes, human resource programs and technology. Clients include: • Southwest Airlines ADS Environmental Services • Medtronic Progress Energy • Hewlett Packard The Telvista Company • 7-Eleven Check Point Software Technologies • AIG Technologies St. John's Regional Medical Center • AT&T Internet Services Kinetic Concepts, Inc., • Blockbuster Jenkens & Gilchrist, PLC • Washington Mutual Final Draft • Southwest Airlines Affiliated Computer Systems • Brinker International Banctec For 7-Eleven, Inc. (formerly, Southland Corporation), Ms. Robertson facilitated a re- assessment of 7-Eleven's outsourced call center services and created the blueprint for consolidating 5 disparate help desks with one provider. Ms. Robertson assisted a new customer service call center select and justify the purchase of a Customer Relationship Management software solution. She assisted in gathering requirements and gaining approval for the rollout of the solution enterprise-wide. She served as Project Manager for Phase One of the CRM implementation. For Brinker International, she created a business case for consolidating the receipt of facilities maintenance calls at one call center. This project culminated in the delivery of an in-depth Cost/Benefit analysis that examined the expected costs of creating an in-house call center versus the costs of outsourcing the effort. The Cost/Benefit Analysis also included a Summary of Experience: Kristin Robertson ~ 2 comprehensive return on investment calculation, which influenced the company to make a decision to outsource the call center. Ms. Robertson returned to Brinker to assess the effectiveness of the outsourcer's proof of concept pilot program. For AIG Technologies, the IT business unit of insurance, giant AIG, Ms. Robertson facilitated customer service skills training for over 200 level two and level three technicians, helping to increase the unit's customer satisfaction. She also assessed their operational effectiveness. For various outsourcers, Ms.-Robertson has conducted assessments of current procedures and recommended improvements, written Request For Proposal responses and marketing materials, and lent expertise to the creation of contractual agreements. At Prodigy Communications, Inc. (now SBC Internet Services), where she completed a long- term consulting- engagement, she- helped design and implement the complete service offering for a new product. She worked closely with an outsourcing vendor to create a premium service, and managed tasks such as creating processes, defining an internal support organization, and developing a policies and procedures manual. For Hewlett Packard's Richardson, Texas site, Ms. Robertson implemented a new IT help desk. She managed all start-up tasks, including creating processes, researching and implementing new technology solutions, and hiring the first representatives. Ms. Robertson is certified through several industry organizations including HDI, the Support & Service Professionals Association and EXIN, the ITIL examination organization. Her certifications include Certified Support Manager, Support Center Manager, Support Center Team Lead, Support Center Analyst, and ITIL Foundations. Fidelity Investments, Dallas, Texas Ms. Robertson served for two years as the Director of the Electronic Product Information Center, a 120-member department of a call center division employing over 4,500 agents across four sites. She was responsible for preparing the group to support the release of a new interactive telephone system and two new Internet-based consumer software products that provided electronic trading functions and access to portfolio information to retail customers. By creating processes and structure that enabled efficient technical support, she was able to differentiate the group from brokerage-related departments in the Fidelity Investments Retail call center. She was the key decision-maker in purchasing new technology (Vantive Support) and retaining an outsourcing firm to augment internal staffing. Advent Software, San Francisco, California Over anine-year tenure with this portfolio management accounting software firm, Ms. Robertson held positions of increasing responsibility in the Client Services area. As Vice President of Client Services, a position she held for five years, Ms. Robertson managed a call center of 45 highly professional software support representatives. She also managed the client education, software documentation and the client beta testing programs. As company spokesperson, she spoke to audiences nationwide on the topic of compliance with new performance presentation standards. As the Client Services Manager for three years, she launch an implementation consulting service, managed the software customization process, created a Regional client education program, and managed the growing call center. Summary of Experience: Kristin Robertson ~ 3 Ross Systems, Palo Alto, California For this maker of accounting software systems, Ms. Robertson served for two years as a Software Support Representative. Her duties included software installation, implementation, client education, and technical support. Bank of Boston, Boston, Massachusetts As Programmer/Analyst for a major Boston bank, Ms. Robertson supported, programmed, tested and de-bugged Trust Accounting systems for two years. She also supported customers in the PC Resource Center. Professional and Academic Ms. Robertson is Vice President, Finance of the Dallas/Fort Worth chapter of the Association for Support Professionals/HDI (Help Desk Institute). She served on the faculty of Remedy Corporation's Executive Services division from 1999-2000. She was licensed as a National Association of Securities Dealers Series 7 from 1995-1997. Ms. Robertson served on the board of directors of the Women's Business Council -Southwest from 2002 to 2005. She holds a Bachelor of Arts degree from Washington University in St. Louis, a Master of Music degree from New England Conservatory of Music, and a certificate in Business and Management from University of California at Berkeley. APPLICATION FOR APPOINTMENT FOR CITY COUNCIL APPOINTED BOARDS, COMMISSIONS AND COMMITTEES Planning and Zoning Commission and Zoning Board of Adjustment applicants are required to file Financial Disclosure and Business Conflict of Interest forms two (2) business days after the application deadline. These forms are available on the City's website at htt ://www. colle ville. com/files/Financial % 20Disclosure % 20for Secretary at 817.503.1130. n Board, Commission or Committee: (only those with current open 1.-Cotton -Belt Commuter Rail Committee 2 3 Name: Mrs. Joyce Hammill Address: 6307 Edinburgh Drive, Colleyville, TX 76034 Home Telephone: 817-481-6337 Work Telephone: N/A MAR - 4. 200E By providing an a-mail address, you are consenting to the release of your a-mail address by the City. E-mail Address: joycehammill(u~tx.rr.com I Fax: N/A Knowledge, experience or education applicable to Board, Commission or Committee function: Lived for a time near a commuter rail station and grew up using mass transit. Worked for Xerox for 25 years where I held various positions including those requiring feasibility studies for product installation and that of Project Manager. Other information: (City service and experience, civic organizations, interest in serving): Currently on: SH26 Advisory Committee Have served on: Street Capital Improvement Plan Committee Colleyville Boulevard Task Force Committee Hall-Johnson Landscape Committee Currently a Colleyville Garden Club Board Member and Master Gardener ^ Check if additional materials are attached. Do you understand that attendance and active support is required for each appointee? YES Date: March 3, 2008 Once positions have been filled, you must reapply for future openings. All information provided is public pursuant to the Texas Public Information Act. Please return completed applJcation to: City Secretary, 100 Main Street, Colleyville, Texas 76034, Office: 817.503.1130 Fax: 817.503.1139 singletonc a~cl.colleyvil/e.tx.us APPLICATION FOR APPOINTMENT FOR CITY COUNCIL APPOINTED BOARDS, COMMISSIONS AND COMMITTEES Planning and Zoning Commission and Zoning Board of Adjustment applicants are required to file Financial Disclosure and Business Conflict of Interest forms two (2) business days after the application dea on the City's website at htt ://www.colle ville.com/9`iles/Financial%20Disclosure%20fo Secretary at 817.503.1130. Board, Commission or Committee: (only those with current opening~`I BAR T 6 200fS 1. Cotton Belt Commuter Raif Committee 2 3 Name: Mr. Bartley K. Butler Address: 1509 Caldwell Creek Home Telephone: 817-421-2858 Work Telephone: 214-756-1050 By providing an a-mail address, you are consenting to the release of your a-mail address by the City. E-mail Address: bart.butler@gmail.com I Fax: (866) 880-9626 Knowledge, experience or education applicable to Board, Commission or Committee function: I have nearly 15.75 years experience in business activities, ranging from operations management to business development. Currently I am employed at Ernst & Young, LLP in Dallas as a Senior Manager in the State and Local Tax group. I am a graduate of the University of Texas at Austin with a BBA in Marketing with emphasis in Finance. Other information: (City service and experience, civic organizations, interest in serving): I have lived in Colleyville for nearly 1.5 years. I am an active participant in civic organizations through my employment at Ernst & Young, most notably the United Way of Dallas and March of Dimes. I also serve as President of the Toastmasters organization at Ernst 8~ Young's Dallas office. I feel that I have a responsibility to the city to assist in boards and committees involving the future development of the city and believe I can be an asset in helping shape direction on issues that can affect our quality of life. ^ Check if additional materials are attached. Do you understand that attendance and active support is required for each appointee? y Date: 3-6-08 Once positions have been filled, you must reapply for future openings. APPLICATION FOR APPOINTMENT FOR CITY COUNCIL APPOINTED BOARDS, COMMISSIONS AND COMMITTEES Planning and Zoning Commission and Zoning Board of Adjustment applicants are required to file Financial Disclosure and Business ConBict of Interest forms two (2) business days after the application deadline. These forms are available on the City's website at htty:/iWww.colleyville codes/Financial%20Disclosure%20form ndf or by contacting the City Secretary at 817.503.1130. Board, Commission or Committee: (only those with current openings) 1 ~t^1.mn...,.... X.Qi.,~ ~~..~.~C C~~CT1n.yL. 1 J~ e ~ By providing an a-mail address, you are consenting to the release of your e-mail address by the City. E-mail Address: a •4--,n1 nS r •+ ~ .. I . ca ~ Fax: Knowledge, experience or education applicable to Board, Commission or Committee function: Other information: (City service and experience, civic organizations, interest in serving}: Check if additional materials are attached. Do you understand that attendance and active support is required for each appointee? Signature:__ ~~ ~t~ fJb~jC~ Date: Once positions have been filled, you must reapply for future openings. All Information provided is public pursuant to the Texas Public Information Act. Please return completed application to: City Secretary, 100 Main Street, Colleyville, Texas 78034, Office: 817.505.1130 Fax: 8!7.503.1139 singletonc~ci.colleyv/l/e.lx.us Address: ,~L ~'`R ~a l Aso ~~,~ l~wL._ Home Telephone: (~ ~ ~~ ~ ~; (~ - 3 -7 ~.'7 Work Telephone:~~~ 3 ~'L) O Co ~ cc.9-Q APPLICATION FOR APPOINTMENT FOR CITY COUNCIL APPOINTED BOARDS, COMMISSIONS AND COMMITTEES Planning and Zoning Commission and Zoning Board of Adjustment applicants are require 1 ~c~i~lc~e and Business Conflict of Interest forms two (2) business days after the application deadlin 18'D18' on fhe City's website at htt ://www.colle ville.corn~iles/Financial%20Disclosure%20form. by contacting the City Secretary at 817.503.1130. MaR 1 1 2~~8 Board, Commission or Committee: l;only those with current openings} - CI AIR1f S 1. Cn~~~ltLlE ~RAtL STUo(1P CeMwli~Y EE If you are willino to be considered for a board commission or committee other than your first choice please list below 2. ,~1A 3. >vlA~ Name: Ms. Mrs. Mr. aohnl Pqui i3uRraEiT Address: Ge i SEslct4t y a Q-uE Home Telephone: __ P!~ 2~I 19zq Work Telephone: zr y ~s S 3~zy By providing an a-mall address, you are consenting to the release of your a-mall address by the City. E-mail Address: _~_~u,t,K,e ~ @ ,~ ps , ~a,..~ Fax: Knowledge, experience or education applicable to Board, Commission or Committee function: LoGL~~ IVttIP fZti~o~kd? SrNCf /9 51 _ ra/ot/Eo) w rT,t Ti{f c,r~ srnre~E ~wN w~,~k~a4, w r~~ rtASfB~GC /sacck ~ ~~AtncS ~ Pstrcf Rao ~FutE Df 2r+eT.aF..~r~ Other information: (City service and experience, civic organizations, interest in serving): _~4~~~V1LCC C~a.43 GLLIB FIRST CLpiS JAR GGPA Check if additional materials are attached. Do you understand thQat attendance and active support is required for each appointee? ds Signature: P~ ~~ Date:_ a~o /off Once positions have been filled, you must reapply for future openings. All information provided is public pursuant to the Texas Public Information Act. Please return completed application to: City Secretary, 100 Main Street, Colleyvflle, Texas 76034, Office: 817.503.1130 Fax: 817.503.1139 singletonc~ci. colleyville. tx. us " fr~rti~f '-~ c-a~?~1- g I ~ S,ZB' N21i' APPLICATION FOR APPOINTMENT FOR CITY COUNCIL APPOINTED BOARDS, COMMISSIONS AND COMMITTEES Planning and Zoning Commission and Zoning Board of Adjustment applicants are required to file Financial Disclosure and Business Conflict of Interest forms two (2) business days after the application deadline. These forms are available on the City's website at httA:/hvww.collewille.com/filesJFinancial%20Disclosure%20form.pdf or by contacting the City Secretary at 817.503.1130. Board, Commission or Committee: (only those with current openings) If ou are wilfin to be considered for a board commission or committee other than our 1 I 2. 3. MAR 1 2 2008 Name: Ms. Mrs. fir. ~I o ~ As ~ o f CITY SECRE Address: _G~l a 9 1M e~~ ~/'- ~ ~ l ~~y v~l ~c ~T~ r ~[~ c 3 ~' Home Telephone: ~~ 7 ~ ~ ~ --1 ~($ b Work Telephone: g 17 S~ ~-- ~ ~f' 33 By providing an a-mai l address, you are consenting to the release of your a-mail address by the City. E-mail Address: -~'"r'~~ "~ ~'' Ce~~-'~~ ~~-- ~ ~'t Fax: Knowledge, experien~.c~ej or education applicable to Board, Commission or Committee function: ~Gt lrot I 'cG /L W ~ I '` ~'~'I:~ISS ~ "~S' ~ °~' Co rv~h~ i.i:~ V$ i Other information: (City service and experience, civic organizations, interest in serving): Check if additional materials are attached. Do you understand tha attendance and active support is required for each appointee? '~'c S Signature: ~ Date: 3 1/~" 8 ~ Once positions have been filled, you must reapply for future openings. All information provided is public pursuant to the Texas Public Information Act. Please return comp/e#ed application fo: City Secretary, 100 Maln Street, Col/eyville, Texas 76034, Office: 817.503.1130 Fax: 817.503.1139 singletonc@ci. colleyville. tx. us RESOLUTION R-08-2942 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS :STABLISHING AN AD HOC COMMUTER RAIL STUDY COMMITTEE, IDENTIFYING THE GOALS OF THE COMMITTEE AND ESTABLISHING A DATE FOR THE REPORT SUBMITTAL EREAS, the City Council wishes to establish an ad hoc committee to study the viability of a commuter rail facility and identify possible funding; and EREAS, the City Council desires the ad hoc committee to consist of a broad representation of citizens from all areas of the community. W, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LLEYVILLE, TEXAS: ec. 1. THAT an ad hoc Commuter Rail Committee is formed. The Committee will be composed of a minimum of thirteen (13) members appointed by the City Council. Committee members shall be residents of the City of Colleyville. ec. 2. THAT the City Manager and or his designee shall provide administrative support services to the ad hoc Commuter Rail Study Committee 3. THAT the Committee shall use its best efforts to issue a final report to the City Council by December 2008. Upon issuance of the final report, the work of the committee will be completed and the terms of the Committee members will be concluded. ec. 4. THAT the Committee responsibilities will include, but not be limited to the: 1. Promotion of the active involvement of the general citizenry through the use of, but not limited to, focus groups, town hall meetings and surveys. 2. Review of possible commuter rail facility locations in conjunction with work by the Fort Worth Transportation Authority (The T). 3. Evaluation of environmental assessment data collected by the T. 4. Evaluation of need for sound walls, quiet zones, quad gating and other enhancements in conjunction with the development of the Fort Worth to Grapevine commuter rail line. 5. THAT the Committee will have as its purpose, a recommendation of possibly funding a commuter rail ,line facility by allocation of available cash, debt financing and or the creation of new transportation related funding sources provided by the State of Texas. 1' Resolution R-08-2942 Page 2 of 2 ;AND IT IS SO RESOLVED. APPROVED BY A VOTE OF ,~ AYES, _~ NAYS AND ~ ABSTENTIONS ON THIS THE,,~~'~S DAY OF 2008. ATTEST: r" ~ _ , ynthia Singleton, TRMC, CMC City Secretary CITY OF COLLEYVILLE ,~ ' David Kelly Mayor RESOLUTION R-08-2956 A RESOLUTION APPOINTING MEMBERS TO THE COMMUTER RAIL COMMITTEE WHEREAS, the City Council approved Resolution R-08-2942, establishing the ad hoc Commuter Rail Committee to study the viability of a commuter rail facility and present a report to City Council; and WHEREAS, the Committee will be composed of thirteen (13) members with a term ending December 2008 or upon issuance of the final report to the City Council; and, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the following persons are hereby appointed to the Commuter Rail Committee to serve until December 2008 or upon issuance of the final report to City Council. AND IT IS SO RESOLVED. APPROVED BY A VOTE OF AYES, NAYS AND ABSTENTIONS, THIS THE DAY OF 2008. ATTEST: Cynthia Singleton, TRMC, CMC City Secretary CITY OF COLLEYVILLE David Kelly Mayor ' 100 Main Street ~;~` ~~ City of Colleyville Colleyville, Texas 76034 ::,,~~ ~~ (817) 503-1000 -•' Agenda Briefing www.colleyville.com File Number: R-08-2957 File Number: R-08-2957 Version: 1 Requester: Office of the City Secretary File Type: Resolution Agenda Date: 04/01/2008 Agenda No.: 7b Status: Resolution Controlling Body: City Council Final Action: File Name: Consideration of appointments to the Celebrate Colleyville Steering Committee Attachments: Celebrate Colleyville Steering Committee roster.pdf Celebrate Colleyville Steering Committee Applications for Appointment.pdf Resolution R-08-2957.pdf History of Legislative File Version: Date: Acting Body: Action Text: 1 04/01/2008 City Council Title Consideration of appointments to the Celebrate Colleyville Steering Committee Explanation Reading and Public Hearing There are four (4) positions whose terms expired December 2007 and one position with an unexpired term of December 2008 on the Celebrate Colleyville Steering Committee. The positions were advertised February 6 through March 6, 2008. There are two (2) applicants whose names are listed below and the applications are attached: • Pete Challinor • Sue Anne Martinez Financial Impact It has been determined that there is no financial impact. Recommendation Approval City of Colleyville Page 1 Printed on 3/24/2008 Celebrate Colleyville Steering Committee VACANT TERM: -December 2008 VACANT TERM: -December 2009 VACANT TERM: -December 2009 Nancy Carroll 32 Villages Lane Colleyville, TX 76034 W: 817.732.1515 H: 817.503.7237 ncarrollna txtitleattorney.com TERM: July 2007 -December 2008 VACANT TERM: -December 2009 VACANT TERM: -December 2009 Chuck Baudrau 6008 Bettinger Colleyville, TX 76034 W: 817.366.9216 H: 817.605.8979 F: 817.251.6366 cbaudrau anyahoo.com TERM: February 2008 -December 2009 Jennifer Patterson 509 Frontier Court Collevyille, Texas 76034 W: 817.812.2853 H: 817.577.7420 M: 972.741.9169 lennifer(a~imarketinacorp.com TERM: April 2007 -December 2008 Revised 02-14-2008 Sherry Pipkin 3947 Spring Garden Drive Colleyville,Texas 76034 W: 214.630.9625 H: 817.864.0009 F: 214.684.3490 shernrp1(a~hotmail.com TERM: February 2008 -December 2009 Lions Club Tom Westerman 308 Oak Valley Colleyville, TX 76034 H: 817.485.0911 M: 817.300.0881 00026011(a~airmail.net TERM: December 2006 - 2008 Robin Waggoner 6417 Remington Parkway Colleyville, Texas 76034 H: 817.428.1149 robinwaggoner(a~sbcalobal.net TERM: December 2007 - 2009 COUNCIL LIAISON Carol Wollin 4600 Dartmoore Lane Colleyville, TX 76034 H: 817.281.3058 wollinc@ci.colleyville.tx. us Revised 02-14-2008 deb 09 OS 06;02~ °ete Chal!inor 817-684-773 p.t Application for Appointment I rte 1 For City council Appointed Boards, Commissions a L-___._____ Comrnitt+~es cin s ~~ Planning and Yoning Commission and Zoning 9oard of Adjustment applicants era ragoired to frle Finsnclel DisC~asurg and Business Conflict a></r~terest larrns two (2J business days after tie appllcat/on dey~11ne. These Norms are available on the Cltyb website At http://www. cal~eyvrlle. comb'ties/Fina~7clat°~20DISC1osUre°;rCtorm. pdf cx by co~taattng the City Secretary at 8 7.503.1730. Board, Commission or Committee: (only tliose with cr~rrerrt openings) 1. Celebrate ColleyLvilie Steering Cornrnittee Name: Ms. Mrs. Mr. Pete Ghallinar Address: 3403 Queensburv Wav. Colfeynrille, Texas 76034 Home Telephane: X3'17.291.9911 Work Telephone: 817.29'6.99'11 By providing ~n ~a-mat! address, you ere consenting to lire relea9e of your e~nsil address by the City. ' E-mail Address: ~etechaliinnr~sbcclobal.net Fax: Knowledge,;experience or education applicable to Board, Commission or Committee functiom Small business owner previous term Qn Celebrate Collewille Steering Committee Other information: (City service and experience, civic organizations, interest in serving): Col~eStville Lions flub coordinator for Lions Club Run assisted with eoc~rdination for Lrons_~C,ub Breakfastvvlth Santa _ Check if additional materials. err attached. Do you understand th an nd active support i5 reciuired for each appointee? Yes ~ / Signature: 4nts pas( a have been filled, you must reapply lot future openings. Ali infonnetio~ provided is public pursuant to kite Texas Public InfarmQtion Act. Please raisum i completed app(Icativn !o: City' Becre¢a-~, t 00 Male S`lwot, Cotteyrllle, i'exlirs ~6f134, (~f/ce: 817. SQ3. f? 30 Fax: 817.SU3.1'139 i singletonr~J c.~lleyvilfe.bc.as i APPLICATION FOR APPOINTMENT FOR CITY COUNCIL APPOINTED BOARDS, COMMISSIONS AND COMMITTEES Planning and Zoning Commission and Zoning Board of Adjustment applicants are require financial Disclosure and Business Conflict of Interest forms two (2) business days after the application deadlin on the City's website at htt ://www.colle ille.co~fes/Financial%20Disclosure%20fomt. a ty Secretary at 817.503.1130. Board, ommission or Committee: (only those wi current openings) FED ~ 7 200 'S If ou are willin to be con'sLider/e1 or a board commission/oar committee other than our fi 2. ~IToh <~T L~.~rru~r Qi~ L0~/~i//~rG 3. Name: Ms Mrs. Mr. ~ilK '~hC ~~1rlt2 Address: /~//v ~Ia~~°k/4<~ ~~ i ~ , C 0~/G~Jy% ~/P, 76~,~~ Home Telephone: lJi7.5^~2• /SAG ~ Work Telephone 9~2. ~5~. la/3~' By providing an a-mail address, you are consenting to the release of your a-mail address by the City. E-mail Address: S~k9~rfi'GG~S~Cq~dba~~Ie>t Fax: Knowledge, experience or education applicable to Board, Commission or Committee function: ,~P.~R~<r,(~i: ~ev~/d rnei'/fC ~url'P ~l,J rl'is .tr~,•c ~lrk~,~r C~~~.-rG(~~t) o~tt~ r ~~ ~ , h~ ~uhd~ fi rn r `t/~~~ ~s ~(~'QU~c~s ~19~ a OGtr~ l~~~/71~ilCY (r/~r (rl'1i~A/i'CH `.J ~,IB/!/iC'~J ( ~~~f'C/~~ _~ Check if additional materials are attached. Do you understand that attendance and active support is required for each appointee? J' Signatur l it2 Date: 2~/~"D~' ~~ Once positions have`been filled, you must reapply for future openings. - All information provided is public pursuant to the Texas Public Information Act. Please return completed application to: City Secretary, 100 Main Street, Colleyville, Texas 76034, Office: 817.503.1130 Fax: 817.503.1139 singl a tonc@ci. coll eyville. fx. us Other informatioLn: (City service and experience, civic organizations, interest i/n/serving): ~L'7~'!~ Ta ~ 011 ~~ ~r~ `(JO/~ ~Gr17/Yr~~Sfioh?ar Gvl~'I7Cr1 fill ZGD6. SUE ANNE MARTINEZ 1816 Maplewood Trail • Colleyville, TX 76034 Cell: 817.542.1576 • Email: samarti66Ca7sbcs~lobal.net SUMMARY Senior Pricing Manager responsible for identifying and analyzing multiple Sales initiatives that will drive improvements in productivity, cost, and/or performance. Also experienced in Product & Marketing Management across industries including advertising, medical devices, telecom, publishing, and consulting. Known for bringing a fresh prospective along with research skills and strong follow through. Well-organized, results oriented professional with proven strong communication skills and demonstrated success in: • Competitive & Market Analysis :• Contract Analysis & Administration • Product Marketing • Business & Market Development • Analytical & Problem Sowing :• Operational Budget Planning s• Strategic Pricing & Promotions • Project Management KEY ACCOMPLISHMENTS :• Work with the Executive Management Team with analysis and development of domestic & international Sales programs of significant impact, pricing programs, competitive analysis, program results & activity trending, and implementing new pricing programs. Provide pricing analysis and support to marketing & sales teams. • Determined product pricing and promotion priorities based on targeted growth, ROI, sales input, market research & competitive analysis that contributed more than $5 million in annual revenues. Assured that acquisition and retention promotions were managed within financial guidelines and continued to be profitable. :• Received individual contributor & team awards for developing and launching new promotions by synthesizing customer input, competitive analysis, and improving product functionality, creating new incremental sales over $200k. • Managed cross-functional team to develop critical insights on domestic & international markets and product positioning to address competitive activity in untapped markets with targeted goals, resulting in addition of mid-range market segment to competitive matrix. • Involved in all Go-To-Market activities related to the development and launch of emerging solutions by bundling products/services for select distribution channels and segmentation groups. Able to take projects through the entire cycle from SOW to launch. :• Researched and developed innovative pricing tactics in order to position company as leader and enhanced ability to compete in ever-challenging market. PROFESSIONAL EXPERIENCE Idearc Media, Dallas, TX Pricing Manager 2005 • Assess market conditions and formulate the pricings strategies and programs that will help the Mid-Atlantic region meet its goals. Ability to anticipate market dynamics and to react to them in the competitive environment. :• Developing comprehensive pricing plans to maximize revenue opportunities, maintain or improve margins, improve brand awareness, improve market share, and communicate attributes while minimizing issues within the marketplace through response, planning and execution tactics. S.A. Martinez Page 2 :• Responsible for protecting the value of products and ensuring effective communication of that value to the marketing & sales teams. Medtronic, Inc., Fort Worth, Texas Financial Sales Analyst 2004 -2005 •3 Provide pricing support through sales analysis by running ad-hoc queries and calculating monthly ASP, gross margins, product mixes and price distribution reports. ~o Conduct monthly and quarterly reporting on sales & operations analysis for meetings with executive management. Includes reporting on actual versus forecast & quota analysis. :• Provide financial modeling support for capital acquisition program and act as liaison for MPSS for alternative corporate financial services. • Structure customer proposals for capital funding and assist with completing clients' risk analysis. • Track and administer tool surcharges and leasing payments based on contractual obligations and opportunity related agreements. • Provide support on order exceptions (pre and post sales) to domestic and international sales teams. :• Complete Revenue/expense analysis and financial accrual processing. Sprint Business Solutions, Irving, Texas Senior Program Manager (Promotion) 2002 - 2004 Program Manager (Promotion) 2000 - 2002 Program Specialist I I 2000 - 2000 • Built and maintained pricing models that captured price points & promotions for domestic & international products, as well as competitive products. :• Ensured coordination between sales, marketing, and billing groups to address executive escalations, emerging markets & enterprise customers' special requests for pricing, and promotion contract details in a timely manner. • Developed marketing communications for promotion and product changes, including writing articles and summaries; approving collateral for print; and disseminating information to internal & external customers. :• Prioritized product needs for market research & analysis through interaction with upper level management by consistently reviewing potential profit margins, presenting findings and recommending action to executive team. •: Forecasted and tracked portfolio-specific financial results for strategic planning & ad-hoc reporting. Coyle Kelly & Associates, Austin, Texas Research/Marketing Manager 1998 - 2000 :• Provided marketing research, created presentations on new market areas, analyzed competitive environment, determined appropriate reference tools for research, and aligned ideas with upper management to develop client strategies & business cases. Sheshunoff Information Services, Inc., Austin, Texas Revenue Analyst 1997 -1998 :• Contributed accurate historical data that were used in periodic and annual plan processes in preparation of Annual Revenue Plans, Budgets and Periodic Forecasts. S.A. Martinez Page 3 EDUCATION & PROFESSIONAL DEVELOPMENT Saint Edward's University, Austin, Texas Bachelor of Business Administration, General Business (Accounting & Finance), 1995 Company Sponsored Training: Project Management, Marketing for data and wireless products, Leadership Courses, Behavioral Management Self-Initiated Learning: ASQ -Certified Quality Improvement Associate, Fort Worth, Texas, June 2005 Graduate, Leadership Development Course, Fort Worth Hispanic Chamber of Commerce, 2002 Participant, Power Pipeline, Foundation for Women's Resources, Austin, Texas, 1999 COMPUTER SKILLS Advanced skills with Microsoft Word, Excel, Access, PowerPoint, and Publisher; Intermediate skills with Hyperion Essbase, SAP, Business Objectives. AFFILIATIONS Member, American Society for Quality, Fort Worth, Texas, 2005 Catechism Teacher, Good Shepherd Catholic Community, Colleyville, Texas, 2007 Board of Directors, Gill Children's Services, Fort Worth, Texas, 2003 ^ Secretary, Board of Directors, 2005 ^ Member, Finance Committee, 2003-2004 ^ Member, Nominations Committee, 2005 ^ Member, Personnel Committee, 2005 Board of Directors, Communities in School of Greater Tarrant County, Fort Worth, Texas, 2003 - 2006 ^ Co-Chair, Community Relations Committee, 2005 • Member, Development Committee, 2005 Member, Hispanic Women's Network of Texas, Fort Worth, Texas, 2004 ^ Historian, Executive Board, 2005 ^ Editor, Latina Voces Newsletter, 2005 ^ Member, Special Events Committee, 2005 ^ Member, Development Committee, 2005 Member, Alumni Association, Nolan Catholic High School, Fort Worth, Texas, 2004 - 2005 ^ Chair, Records and Recognition Committee, 2005 ^ Member, Personal and Development Committee, 2005 Volunteer, All Saints Catholic School, Fort Worth, Texas, 2004 Volunteer, Fort Worth Hispanic Chamber of Commerce, Fort Worth, Texas, 2003 - 2005 Committee Member, Marketing & Development, Latin Arts Association, Fort Worth, Texas, 2003-2004 RESOLUTION R-08-2957 A RESOLUTION APPOINTING MEMBERS TO THE CELEBRATE COLLEYVILLE STEERING COMMITTEE WHEREAS, four (4) positions on the Celebrate Colleyville Steering Committee have an expiring term of December 2007; and WHEREAS, one (1) position on the Celebrate Colleyville Steering Committee has an unexpired term of December 2008. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the following person(s) are hereby appointed to the Celebrate Colleyville Steering Committee to serve a term expiring December 2009. Sec. 2. THAT the following person is hereby appointed to the Celebrate Colleyville Steering Committee to serve an unexpired term of December 2008. Sec. 3. THAT remaining open positions will be advertised in accordance with the City Council Rules of Procedure. AND IT IS SO RESOLVED. PASSED BY A VOTE OF AYES, NAYS AND ABSTENTIONS ON THIS THE DAY OF 2008. ATTEST: Cynthia Singleton, TRMC, CMC City Secretary CITY OF COLLEYVILLE David Kelly Mayor 'o='w Clt of Colle V~~~e 100 Main Street ~ Y Y Colleyville, Texas 76034 (817) 503-1000 ~~~~~~ Agenda Briefing www.colleyville.com File Number: File Type: Report Status: Reports Version: 1 Agenda Date: 04/01/2008 Requester: Office of the City Agenda No.: 9 Secretary File Name: Reports -April 1, 2008 Controlling Body: City Council Final Action: Attachments: 9-Reports.pdf Traffic Safety Advisory Committee Minutes -January 8, 2007.pdf Zoning Board of Adjustment Minutes -December 11, 2007 Colleyville Trails and Sidewalks Committee Minutes -December 11, 2007 Library Board Minutes -February 11, 2008 Planning and Zoning Commission Minutes -February 25, 2008 Planning and Zoning Commission Minutes -March 10, 2008 History of Legislative File Version: Date: Acting Body: Action Text: 1 03/26/2008 City Council 1 04/01/2008 City Council Title Traffic Safety Advisory Committee Minutes -January 8, 2007 Zoning Board of Adjustment Minutes -December 11, 2007 Colleyville Trails and Sidewalk Committee Minutes -December 11, 2007 Library Board Minutes -February 11, 2008 Planning and Zoning Commission Minutes -February 25, 2008 Planning and Zoning Commission Minutes -March 10, 2008 City of Colleyville Page 1 Printed on 3/28/2008 COLLEYVILLE TRAFFIC SAFETY ADVISORY COMMITTEE MINUTES- January 8, 2007 1. CALL TO ORDER. The meeting of the Traffic Safety Advisory Committee was called to order at 7:04pm in the courtroom of the Colleyville Justice Center at 5201 Riverwalk Drive. In attendance were: Jody Short Sue Kijowski Keith Kithsiri John Groce, Jr. Councilman Mike Taylor-Council liasion Tommy Ingram (Police Chief/COC Staff Rep) 2. Approval of July 10, 2006 meeting minutes. Motion to accept by Sue Kijowski, seconded by Keith Kithsiri and approved by unanimous committee vote. 3. Discussion Items: A. Chairman Short reported on the Streets Capital Improvements program which was to be presented to the City Council on January 9, 2007. B. The committee discussed changing the committee to "ad hoc" status. C. Vote to become "ad hoc" committee motion by John Groce, second by Sue Kijowski with unanimous committee vote. D. Annual meeting date was set for the first Monday in February each year. 4. Citizen Comments: No citizen comments were received. 5. Adjournment: The TSAC meeting adjourned at 7:52pm. APPROVED THIS -4th DAY OF -February- 2008, BY A VOTE OF 4_ AYES, _0 NAYS AND _0 ABSTENTIONS. Minutes taken and prepared by: Tommy C. Ingram Chief of Police ='~ ~~ City of Colleyville ig~, Minutes -Final raw r~ Zoning Board of Adjustment 100 Main Street Colleyville, Texas 76034 (817) 503-1000 www.colleyville.com Tuesday, December 11, 2007 6:30 PM City Council Chambers 6:30 P.M.- WORKSHOP EXECUTIVE CONFERENCE ROOM THIRD FLOOR LEGAL BRIEFING BY CITY ATTORNEY REGARDING FLOW CHART DISCUSSION OF ZONING BOARD OF ADJUSTMENTS TOPICS STAFF COMMENTS, REPORTS AND DISCUSSION ITEMS BOARD MEMBER'S COMMENTS AND REPORTS 7:00 P.M. REGULAR MEETING 1. CALL TO ORDER The Zoning Board of Adjustments meeting of the City of Colleyville was called to order by Chairman McNosky on December 11, 2007 at 7:00 p.m. 2. ROLL CALL Present: Board members Lisa Kenney, Skip Reynolds, Ed Moore, Rich Munson, Dee McNosky, Kevin Sams (Alternate 1) and Uton Dellosso (Alternate 2) Staff Present: Ron Ruthven and Amy Shelley 3. PLEDGE OF ALLEGIANCE 4. APPROVAL OF MINUTES Board member Kenney moved to approve the November 13, 2007 meeting minutes as written. Board member Moore seconded. The motion carried by the following vote: Aye: 5 -Kenney, Reynolds, Moore, Munson, McNosky Cify of Colleyville page ~ Printed on 3H4/2008 Zoning Board of Adjustment Minutes -Final December 11, 2007 5. TABLED AGENDA ITEM 5a Case A-07-021 - Request for a variance from the regulations of the Colleyville Land Development Code regarding landscape buffer requirements on Tracts 3D, 3D2, 3D3, 3E, 3E2 and 3E3, Abstract 963 of the A.J. Lott Survey located at 70 13, 7015 and 7017 Colleyville Boulevard Board member Moore moved to remove case A-07-021 from the tabled items. Board member Munson secon ded. The motion carried by the following vote: Aye: 5 -Kenney, Reynolds, Moore, Munson, McNosky Ron Ruthven presented the case and briefed the Board members. Chairman McNosky opened the public hearing at 7:07 p.m. Kip Whitman, the applicant, came forward to present the case and brief the Board members. Mr. Whitman presented a letter to the Board members from TxDot for permission to landscape in TxDot's right of way. Board member Kenney questioned Mr. Whitman regarding if there have been issues worked out with the rear neighbors? Mr. Whitman stated the neighbor did not want a living fence. Mr. Whitman stated he will put up an overlapping, 1 x 6 plank fence that will allow air flow. He stated they are going to plant live screening in front of the fence. He stated he hoped that the neighbor will like it. Board member Kenney stated there was a possibility with reducing the rear setback to 15 feet instead of the requested 10 feet? Mr. Whitman stated the five feet would still make the whole development move five feet closer in. Board member Kenney questioned if the underground detention system is dictating the request? Mr. Whitman stated no, it is the parking lot, however, the detention system is under the parking lot. Board member Moore stated it would be reducing the parking lot. Mr. Whitman stated it would reduce the availability for the two restaurants. Board member Moore questioned staff if there is a 20 foot setback for underground detention? Ron Ruthven replied that would not affect the setback requirements. City of Colleyville page 2 Printed on 3/14/2008 Zoning Board of Adjustment Minutes -Final December 11, 2007 Chairman McNosky questioned staff regarding if the underground detention can be placed beyond the 20 foot setback since the parking lot and dirt will cover it? Ron Ruthven replied he would have to refer that to the Engineering Department for approval. Board member Moore stated setbacks are one thing for above the ground, but the detention system is underground, which is another thing. Mr. Whitman stated the underground detention system is considered a utility. Mr. Ian Norfolk, the Engineer for the project, stated the underground system is considered a structure, much like a building . Chairman McNosky stated the same restrictions would apply. Board member Moore stated the cars parked in the parking area along Colleyville Boulevard, at night, will be shining their lights into the traffic. Mr. Whitman stated that not being a good idea, but the landscaping should eliminate that issue, or help with it. Mr. Whitman used a presentation to give examples of his develo pments. Board member Dellosso questioned Mr. Whitman regarding if the rear parking spaces were removed, does that reduce the size of the build ing? Mr. Whitman replied that it could potentially reduce the size of the building. He stated the widening of Colleyville Boulevard has caused this issue, it caused the development to loose 20 feet in the front of the development. Chairman McNosky questioned staff regarding if the letter from TxDot that Mr. Whitman presented at first, is what the Board was looking for regarding permission? Ron Ruthven replied the Board was wanting an agreemen t, the letter does not state that it is an agreement. Mr. Whitman stated if the request were to be denied, then he stated he could not use it and the development would be forced back and the whole project has to be rethought. Board member Moore questioned Mr. Whitman regarding what is the amount of setback on the front that is being requested? Mr. Whitman replied coming back 15 feet. If that is granted, they are at the point of 5 feet of their own buffer with islands to landscape. Mr. Whitman stated they are asking to use 15 feet of TxDot's right of way for the landscape buffer and then they will use 5 feet of their own property to finish the 20 foot buffer requirement. Board member Moore stated the Board could not do that. Board member Munson questioned Mr. Whitman regarding what is the required landscape buffer by ordinance? Mr. Whitman replied 20 feet. Board member Munson stated that being different than the 40 foot building line. Mr. Whitman concurred. City of Colleyville Page 3 Printed on 3/14/2008 Zoning Board of Adjustment Minutes -Final December 11, 2007 Discussion occurred between Board member Munson and Mr. Whitman regarding the setbacks indicated on the drawings. Board member Munson stated he keeps hearing the 20 feet, where does that come into with the setbacks? Ron Ruthven replied the 20 feet is a landscape buffer requirement that has nothing to do with the 40 foot building setback requirement. Discussion occurred between Board member Munson and staff regarding the underground structure and parking with regards to the setback. Board member Munson stated without having the neighbor to the east, he stated he would like to hear it from the neighbor regarding if he is comfortable with what is being suggested. Board member Munson questioned Mr. Whitman regarding the parking to the rear, would he be willing to eliminate the 11 parking spaces, maybe reconfigure the design of the fire lane, keep the design of the building, but move those parking spaces to somewhere else in the development? Mr. Whitman replied the development is about 4 to 6 parking spaces rich, but to loose several would make the development tight. He stated those spaces to the good are handicap spaces. Discussion occurred between Board member Munson and Mr. Whitman regarding the site grade. Mr. Whitman stated the site will be above grade as it comes down to meet the highway. Board member Munson stated being sensitive to adjacent neighbors. Mr. Whitman concurred. Board member Moore questioned Mr. Whitman regarding the neighbor that was here last month, is he the neighbor to the south? Chairman McNosky stated he is the neighbor that would receive the encroachment more harshly. She stated the buffer zone would be between his property and the development. Board member Moore stated he is the neighbor to the east. Mr. Whitman used the exhibits on the screen to show the Board members the site grading in relation to the parking areas and Colleyville Boulevard and the adjacent neighbor. Board member Munson stated the existing ground in the rear parking. Mr. Whitman how much the develop ground for the parking in the rear? exactly, but about 3-4 feet above member Munson stated that being a lot. development will be above the Board member Munson questioned ~ment would be above the existing Mr. Whitman replied not knowing the neighbor's property. Board City of Colleyville page 4 Printed on 3H4/2008 Zoning Board of Adjustment Minutes -Final December 11, 2007 There being no one wishing to speak, the public hearing was closed at 7:51 p.m. Board member Reynolds questioned what staff has recommended? Ron Ruthven replied staff has recommended denial. Chairman McNosky stated because the land has not given the hardship, it is actually the developer's design that has caused the hardship. Ron Ruthven stated it is rare to grant variances on an undeveloped piece of property. However, he stated it is up to the Board. Chairman McNosky and Mr. Whitman discussed what was approved by the Planning and Zoning Commission. She stated the Board has very strict guidelines regarding variance requests. Board member Kenney stated being willing to grant the front request because the widening of Colleyville Boulevard has created a unique hardship. She stated having issues with granting the variance because the development does not have enough parking spaces. She concurred with Chairman McNosky about liking the design, however, she stated the Board can not grant a variance for what the statute does not allow. Chairman McNosky stated the Board has certain guidelines to adhere and this variance request is being asked because of the design of the building, not because of the contours of the land. Mr. Whitman stated the variance request is being asked for because of the widening of Colleyville Boulevard. He stated the 10 feet will not harm a neighbor. He stated the employees will park in the rear. He stated they will be responsible for maintaining the landscaping in the right of way. Board member Kenney stated that not being the issue. She stated the issue is because statute does not allow for the Board to grant the variance. Mr. Whitman stated oh no, the Board has the right to grant a variance that the Board deems appropriate. Board member Munson stated the Board is permitted to grant variances based on hardships which are beyond the property owner's control. Chairman McNosky stated the widening of the highway does create the hardship. Board member Munson stated the Board recognizes the hardship on the front because of the widening of Colleyville Boulevard. However, the area on the back is not a hardship which is imposed on the applicant because of topography, or the shape of the property. He stated having a problem with the four feet above grade with lights shining into the neighbors windows. City of Colleyville Page 5 Printed on 3/14/2008 Zoning Board of Adjustment Minutes -Final December 11, 2007 Mr. Whitman questioned Board member Munson if he would prefer, if he lived back there, to change the design, move the whole thing back and set it at the door step? Board member Munson replied no and with all due respect, that is your decision. Mr. Whitman stated not wanting to do that necessarily. Chairman McNosky stated even if the neighbor were here, the Board would not have the ability to grant the variance. Board member Kenney questioned Mr. Whitman if the large tree in the middle of the development would be destroyed if everything were to move back? Is this design of the parking lot an attempt to save the tree? Mr. Whitman replied yes. He stated this not being an attempt to save the tree to modify the entire building. He stated it is to take advantage of a piece of nature that happened to grow there. He stated this whole development is an attempt to make something special compared to the other junk that is being built around. He stated he does not want to sell the land, he wants to build the development that he can be proud of. He stated he wants to add to Colleyville not detract from it. Board member Munson questioned staff regarding if there is a commercial PUD ordinance available in Colleyville that would enable the City Council to modify the ordinance as it is now, related to the development that Mr. Whitman is wishing to do? Chairman McNosky stated that there is a matter of a few feet between her and the Village. Ron Ruthven replied the PUD developments allow for developments as this. Chairman McNosky questioned staff if Mr. Whitman could apply for a zoning change? Ron Ruthven concurred. Board member Munson stated to Mr. Whitman that there are certain guidelines and regulations that the Board has to adhere to and this is not one of them. Ron Ruthven stated the applicant did try to get, at least to the rear, a variance request from City Council, that was denied. He stated if the developer would like to do a PUD for this development, he can apply for it. He stated in a PUD request, waivers can be granted within the ordinance for the PUD request. It is up to City Council to approve those requests. Chairman McNosky questioned staff regarding why was the variance request to the rear denied by City Council? Ron Ruthven replied the denial of the Special Use Permit request did not have anything to do with Cify of Colleyville Page 6 Printed on 3H4/2008 Zoning Board of Adjustment Minutes -Final December 11, 2007 the rear variance request. Mr. Whitman stated they could not separate the two. Ron Ruthven stated the Board may approve this contingent upon anything that the Board would like. He stated the variance request could be separated, the front and the rear request. Board member Kenney moved to approve case A-07-021 to allow the developer to use the TxDot right of way for a landscape buffer. Board member Munson stated that motion could not be approved. However, he stated it could be approved to reduce front setback adjacent to Colleyville Boulevard. Board member Kenney stated she is not making a motion based upon TxDot approval. Board member Moore stated this request is for two variances. He stated the Board does not have the authority to split this into two cases. Board member Kenney and Chairman McNosky both agreed that staff has stated the Board may do so. Ron Ruthven stated the public notice addressed the landscape buffer requirements in general. He stated the Board can consider both as separate issues. Board member Munson stated the Board has placed conditions in the past. Board member Dellosso questioned Mr. Whitman if underground parking has been considered? Mr. Whitman stated it had been considered, however, he stated it was not recommended because of the water issues in the area. He stated it would be more costly. Board member Moore questioned Mr. Whitman if the parking could be two story? Mr. Whitman replied yes, but that would be an even bigger encroachment on the adjacent property owner. Board member Reynolds and Mr. Whitman discussed the differences between what could or could not be done if the variance is or is not approved. Board member Reynolds stated he would like to help the applicant, however, he stated wanting to make sure that what ever is approved will stand up to the rules. Board member Kenney moved to approve case A-07-021 with the front landscape buffer be reduced to five feet and did not make a motion to City of Colleyville page 7 Printed on 3H4/2008 Zoning Board of Adjustment Minutes -Final December 11, 2007 approve the rear variance request. Board member Reynolds questioned Mr. Whitman regarding if the motion is approved, will that solve part of the problem? Mr. Whitman replied yes. Chairman McNosky called for a second. Board member Reynolds seconded the motion. Board member Munson suggested that the motion be clariefied to state that the landscape buffer variance br granted only along Colleyville Boulevard. Both Board member Kenney and Board member Reynolds accepted the amendment. The motion carried by the following vote: Aye: 4 -Kenney, Reynolds, Munson, McNosky Nay: 1 -Moore Board member Reynolds stated the second request was not denied. Ron Ruthven stated the applicant will have to reapply fora variance request regarding the rear buffer. Mr. Whitman replied he would work with the adjacent neighbor to see if they could work something out. Chairman McNosky stated Mr. Whitman can work with staff regarding the process. She stated both issues have been seperated. Board member Munson questioned Mr. Whitman if the underground system will be gravity flow release or sump pumps? Mr. Whitman replied gravity flow release. Board member Munson suggested to Mr. Whitman that when he goes to talk to the adjacent neighbor that a cross section elevation be provided to him showing how the vertical elevations will be dealt with on the subject property as it relates to his property. Mr. Whitman agreed. 6. REPORTS AND COMMENTS Board member Reynolds stated that the timing on the former request was appropriate. Chairman McNosky concurred. City of Colleyville page g Printed on 3H4/2008 Zoning Board of Adjustment Minutes -Final December 11, 2007 7. ADJOURNMENT The meeting adjourned at 8:17 p.m. I hereby certify the above agenda was posted on the bulletin boards at City Hall on Thursday, December 6, 2007 by 5:00 p.m. Amy Shelley, Planning and Zoning Assistant The meeting minutes were approved on March 13, 2008. City of Colleyville page g Printed on 3H4/2008 City o/ Texas COLLEYVILLE TRAILS AND SIDEWALKS COMMITTEE MEETING MINUTES -December 11, 2007 CALL TO ORDER ROLL CALL APPROVAL OF MINUTES The meeting was called to order at 3:05 p.m. Present: Gail Manion, Odilon Alvarado, Jack Olsen, Judy Atwood, and Councilmember Liaison Tony Licata Staff Present: Steve Chutchian, Jeremy Hutt, Monica Walsh and Kathy Moore Before the approval of the minutes, Gail Manion announced that Matt McCombs was no longer with the City and Jeremy Hutt would be filling his position as the City Liaison for the Committee. Introductions were made and the meeting proceeded to the approval of minutes. Judy Atwood requested that the September 25, 2007 and the October 30, 2007 minutes reflect the comments made concerning how the City is handling the individual homes along Glade Road and the New Fire Station in regard to the sidewalks and trails. Comments will be added under the sidewalk escrowing of funds. Minutes were approved with corrections. AGENDA ITEMS 1. Update of Current Development Improvements Citywide Steve Chutchian spoke concerning City Improvements. To start with he reminded the Committee members that the amendment mailed to them was sent in error. The amendment is to the Trail Master Plan for Beddo Creek Trail (Trail 29) and is actually set to go to City Council for consideration on December 18, 2007. Originally the Developer of the Reserve at Colleyville planned to construct a ten foot wide trail along the northern boundary of his development which would terminate to the east at Whittier Heights, and to the west at the end of his development. The Developer of the Whittier Heights Addition asked the City to take a look at realigning the trail to provide better connectivity to Whittier Heights. In turn, the Developer at the Reserve at Colleyville agreed to work with the City on this, which lead to the amendment to the Trail Master Plan. The amendment will move Trail 29 (Beddo Creek) down within the right-of-way of Murphy Road until you get to the eastern limits of the Addition; then it would run south Colleyville Trails and Sidewalks Committee Minutes -December 11, 2007 staying within the Reserve of Colleyville, and will terminate in the Reserve of Colleyville adjacent to Lot 12 of Whittier Heights Addition. From that point, the City will be working with that Developer to connect the trail into Whittier Heights and the park. Discussion continued on possible solutions to continue the sidewalk/trail over to the park but all scenarios are speculative at this time. The Committee was reminded that no action was required of them; this update is just an FYI. Steve Chutchian continued with an update on the property along Heritage Avenue, between Glade Road and Cheek Sparger Road being developed by Buddy Sheppard. Zoning is now in place and he is ready to move forward with platting and engineering. Within this development is a requirement to put in a trail; he is currently working with the City on a new alignment for the trail. Staff would like to see this trail eventually tie into the trail coming up the creek from the City of Euless, which would provide a continuous trail system. But, at the current time there is not an exact location as to where the trail will run through this development. Mr. Licata spoke to add that there will be a sidewalk along Heritage Avenue and an eight foot trail going through this development at some path. This should provide good connectivity from Cheek Sparger Road up to Glade Road. It will also allow the kids living in this new development to walk up the trail to the intersection of Glade and Heritage, cross at the light and continue on to the schools. Steve Chutchian spoke about another trail that Euless plans to build along Little Bear Creek up to the Colleyville city limits, with the intension to connect to the trail being installed by the Developer. Steve Chutchian continued with an update on the Church Street Realignment Project. Construction on Phase-I is currently underway and construction bids will be opened for Phase-II on January 8, 2008, with Council scheduled to award the project at their January 15, 2008 meeting. Within the two combined Phases we will be putting in a ten foot wide trail from SH26 on the south side of the road all the way up to Pleasant Run Road. Also, in Phase-II we are including a trail that will run along the eastern boundary line of the old Hubbard property, which will run across the First Baptist Church property to their southern property line. Phase-I is scheduled to be complete by March 2008, and Phase-II should be complete by mid-summer. The last project for update is Bogart Drive. There is a trail scheduled to go along the south side of the road which now has an existing sidewalk; the plan is to convert that sidewalk into a full trail from Hall Johnson Road to Pleasant Run Road. Gail Manion questioned if it would be possible to move the trail to the north side of the road; she fells this would be a cost savings. Steve Chutchian stated that he would have no problem with that if Staff, Council and the Committee all agree to move it. This project will go out for bids sometime in the spring, with construction to begin in the early summer and continue through the end of the year. 2. Update of the Pleasant Run Trail Cost Estimates Gail Manion referred the Committee to the new cost estimates in their agenda packets, noting the cost with the right-of-way acquisition. She asked Mr. Licata to lead the discussion on where this money would best be spent. Mr. Licata reviewed the monies Colleyville Trails and Sidewalks Committee Minutes -December 11, 2007 available from CEDC Funds. In the FY08 CEDC budget, there is $170,000 available for trail work and in the FY10 budget there will be $500,000 available. The original plan was for the $170,000 to be used for the connection of the Webb House on L.D. Lockett Road. Because of the new school we are considering a change of priorities to use the FY08 funds on the Pleasant Run Trail to improve pedestrian access to the new school; thus deferring the work at the Webb House connection until FY10. Mr. Licata posed the question to the Committee "What is the best way to spend the $170,000 this year", reminding them that the money has to be spent on trails. Gail Manion pointed out that the original money slated for Pleasant Run Road was for the southern portion of Pleasant Run Road, south of Bogart Drive. No monies have been earmarked for the north part of Pleasant Run Road at this time. Monica Walsh commented that she didn't believe the Master Plan identified which section of Pleasant Run Trail the funds are to be used on. Gail Manion also questioned when the Safe Route to School grant applications will be offered again. Monica Walsh stated that the time frame varies and that she didn't expect it to come around again for quite some time. It was agreed that the Committee would set their priorities according to the funds that they know are available at this time, and be opportunistic when grant money becomes available. Gail Manion asked for comments and discussion. Mr. Licata added another point for guidance; as a Council we want to make sure that the public can see and sense the benefit of what we have just spent money on. So, if it turns out that we can't spend this money effectively on the Pleasant Run Trail, the Committee should feel free to make another recommendation that has other public benefits. Gail Manion asked Monica Walsh to review the Webb House Project and what she would be able to do with these funds. Monica Walsh stated that basically, it would tie the Webb House on Bransford Road into the Cottonbelt Trail. The trail goes right up to the caboose; from that point the trail would run across the park and the railroad tracks and connect into the Cottonbelt Trail. With this connection, people could utilize the parking at the Webb House or Bransford Park as a transition area. Gail Manion questioned the timing that would be required to deal with DART concerning the railroad tracks. Steve Chutchian stated that once engineering is completed and it is submitted to DART for review, it is not uncommon for it to take up to a year for final permitting. Judy asked what the expense would be to start the plan review. Steve Chutchian replied that there will be cost for the engineering design on the trail and the actual crossing. There may also be a cost for a licensing agreement to use their right- of-way for the trail, which could be an annual cost. Judy Atwood suggested that we could start the process now and we wouldn't have to actually write a check for the Webb House Trail until at least 2009-2010, which would put it in line with the available funds in 2010. Monica Walsh stated that she had $20,000 in Parkland Dedication Fees for the Webb House Trail that could be used for the engineering cost this year. Steve Chutchian thought the engineering cost would be in the $25,000-$30,000 range. Mr. Licata suggested that the $20,000 Parkland Fees and $10,000 from the $170,000 CEDC Funds be set aside for engineering cost. That leaves $160,000 in CEDC funds which the Committee will consider how to spend, if not used on the Webb House Trail. Gail Manion suggested that the Committee may need to consider also looking at the Colleyville Trails and Sidewalks Committee Minutes -December 11, 2007 pedestrian crossing at the railroad tracks on Pleasant Run Road, considering the time frame requirements by DART. She stated that eventually they would want to connect the Pleasant Run Trail to the soccer park and the Cottonbelt. Steve Chutchian commented that the funding for that section is much further down the road and it may be too early to consider. Mr. Licata restated the options: We can spend a small amount of money wisely for prepositioning the Webb House Trail, and we have two opportunities for the Pleasant Run Trail. One is to build northward from the school as far as we can get towards Tinker Road and the other one is to build southward from Bogart Drive and get as close as we can to the Village. Gail Manion pointed out that going southward from Bogart Drive there is an existing sidewalk that goes to Colleyville Terrace. Discussion continued on the different options for the $160,000. Judy Atwood made a motion to consider two areas of funding; the CEDC Funds of $170, 000 and $20,000 from Parkland Dedication Funds. Recommending that $20,000 from the Parkland Dedication Funds and $10,000 from the FY08 CEDC Funds be allocated for the engineering and permitting on the proposed trail at the Webb House. Additionally, the remaining $160,000 be allocated to build the concrete segments from Hardage Lane to Cooks Lane and from Cooks Lane south to the end of the existing asphalt trail. The Committee further recommends that in the bidding process staff consider bidding as added alternate, the repaving of the $17,000 segment that is currently black topped. Jack Olsen seconded the motion, the vote was unanimous. 3. Update and Discussion of the CIP Sidewalk Projects Gail Manion directed the Committee to a current sidewalk summary sheet for FY08 projects, the summary included cost estimates for the projects discussed in the past year. Steve Chutchian gave a brief review of the Sidewalk CIP Plan and what has occurred in the last fiscal year. In April 2007, the Committee voted to replace the current 2007 Sidewalk CIP Plan with sidewalks around the new school, thus moving all items on the approve plan down one year. As the plan stands for this year the sidewalk improvements are all along Glade Road, in order to make changes to this fiscal year a request will have to be presented to City Council. The Committee has the following options: They can recommend new projects that better serve the current priorities; this would replace the current FY08 scheduled projects. In turn, the displaced projects scheduled for FY08 can just go away or they can once again be moved down a year. Another option is to eliminate the five-year plan and submit a new Sidewalk CIP Five- Year Plan. Gail Manion stated that due to Matt McCombs departure, the priority worksheet was not at a stage in which they would be able to use as a tool in ranking projects for this year. The priority worksheet will be put on hold at this time. She asked everyone to look at the crossing guard /crosswalk count survey to help give an indication of what is being used and what they may need to do in the school area. Discussion continued concerning the survey. Colleyville Trails and Sidewalks Committee Minutes -December 11, 2007 A sidewalk summary of potential projects for FY08 was handed out to Committee members for review. Steve Chutchian pointed out that the budget had increased to $50,000 for FY08; this would make it possible to complete the bottom four projects on the sidewalk summary sheet due to the increase in funds. This would include the Bransford Crosswalk, Tinker, Kingswood and Brown Trail Projects. Due to budget restraints and the dangerous conditions along Beverly Drive and Shelton Road, the Committee felt they should consider doing part way down those streets. They could add sidewalks along Beverly Drive from Leta Lane to Pleasant Run Road. Along Shelton Road they could construct a sidewalk across two or three properties to Pleasant Run Road which would greatly improve safety. Discussion continued on positioning options, safety aspects and right-of-way issues. Judy Atwood added that she would like to see the two smaller projects located at the Kingswood Addition and Brown Trail (Tiffany Park) added to their recommendation. A motion was made by Jack Olsen to design and construct sidewalks along the south side of Beverly Drive from Pleasant Run Road to Leta Lane, this being the Committee's number one priority. The second priority being a sidewalk along the south side of Shelton Road from Pleasant Run Road going westbound two lots; the first two priorities will have a provision to adjust the footage if necessary to stay within the budget. The third priority is the Brown Trail connection; the fourth priority is the Kingswood Addition; and the fifth will be Tinker Road from Emerald Drive to Pleasant Run Road, which will be an added alternate. This will displace the current FY08 projects and move them down one year. Judy Atwood seconded the motion. The vote was unanimous. This represents the Committee's top five recommendations, keeping in mind that at a future date they can come back and ask Council to approve an updated list with their top ten to twenty projects. Steven Chutchian stated that staff will take these recommendations to Council for approval in January. In addition, Monica Walsh will take the trail recommendations that were voted on earlier, to the Parks Board Meeting on January 7, 2008; once approved by the Park Board it will move forward for Council approval sometime in February. This gives staff approximately seven months to design and construct the recommended trails and sidewalks. Gail Manion questioned if money has been escrowed for the Glade Road at Bedford Road Project on the Sidewalk CIP List. It was her understanding that when the retaining wall was built, funds for the sidewalks have been escrowed. Her question is if funds are escrowed for this project can the sidewalks be constructed this year? She requested that staff check the status and verify that funding is available. Judy Atwood brought up the houses on Glade Road, stating that to date no sidewalks have been installed. Also, she has concerns on the new fire station trail; the trail has not been installed and landscaping is going in. STAFF REPORTS The committee set their next meeting for Tuesday, March 11, 2008 at 3:00 p.m. CITIZEN COMMENTS Colleyville Trails and Sidewalks Committee Minutes -December 11, 2007 Jack Olsen asked to speak as a citizen concerning barbed wire on Trail 36. Matt McCombs took his concern to code enforcement and to date it still remains; it has now been thirteen months without resolution. Kathy Moore will talk with Kim Roby, city code enforcement officer concerning this matter and find out what the plan of action is. The barbed wire is located on the east side of Trail 36 (Castleton Trail) from the Cottonbelt north, behind the Pleasant Run soccer fields. ADJOURNMENT The meeting adjourned at 4:55 p.m. Respectfully Submitted, Kathy E. Moore Administrative Assistant Approved on: March 25, 2008 Colleyville Trails and Sidewalks Committee Minutes -December 11, 2007 COLLEYVILLE PUBLIC LIBRARY BOARD MINUTES February 11, 2008 I. CALL TO ORDER -Chair Pat Jones called the meeting of the Colleyville Public Library Board to order at 7:00 p.m. ROLL CALL -Members present: Pat Jones, Karen Birkes, Steve Isbell, Susan Potter, Mary Alice Rippe and Nancy Bowen Members absent: Richard Roxburgh Alternates present: Jerome Davis and Thad Bolline Ex-Officio Members present: Nancy Coplen Ex-Officio Members absent: Mayor David Kelly, Steve Banta, Dr. Larry Darlage, Ret Stansberger and Ginny Tigue Council Liaison absent: Tony Licata Staff present: Mary Rodne II. Approval of January 14, 2008 Minutes - A motion was made by Nancy Bowen and seconded by Karen Birkes to approve the January 14, 2008 minutes as corrected. Motion approved unanimously. III. LIBRARIAN'S REPORT a. Monthly Statistics Library Director Rodne distributed Colleyville Public Library Usage Statistics, for review and discussion. In January, patrons had checked out a total of 16,152 items, 73 Colleyville residents registered for library cards, library patron visits totaled 7,170, attendance for programs totaled 550 and volunteer hours totaled 208.25 hours. Rodne noted that the total circulation of library materials this year was 7% higher than the total circulation of library materials last year at this time. b. Donations Director Rodne reported that the Library had received a total of $220 in donations in January. The donations included: $20 from Kathleen Pappa for the purchase of a children's book in memory of Dylan MaKenna Barnard; $100 from Beverly Wood and Michael Karing for the purchase of fishing books to honor Kelye Stites on his Birthday, and $100 from Ann Maddux for the purchase of CD audio books. c. Programs Director Rodne reported that the Youth Services Winter/Spring 2008 programs had started the week of January 21, 2008 and that most of the programs were almost filled. It was noted that attendance had been higher than previous sessions at the Snacks and Stories program for school age children and the Bounce Time for toddlers. Rodne added that Snacks and Stories sessions had been averaging around 40-50 weekly and that Bounce Time had been averaging around 50-70 weekly. Additionally, it was noted that Valentine's Parties were being held in all the story times the week of February 11t", and that Friends of the Library volunteers were assisting at the parties. Director Rodne also reported that the Library's Princess Party event held on February 8, 2008, had been very successful and well received by the 325 who attended the event. Rodne thanked all those who had volunteered at the event and highlighted the wonderful decorating done by volunteer Kay Newton and library staff. IV. COLLEYVILLE PUBLIC LIBRARY SPACE REORGANIZATION PLAN DEVELOPMENT UPDATE Director Rodne reported that staff had been researching public library building consultants that specialize in the design of the new Innovative Library Service Model. Rodne noted that several consultants had presented proposals and added that staff was seeking several more proposals. Rodne presented an overview of new library service concepts, which focus on transforming the Library into a vital destination place for residents of all ages. Rodne added that the proposals will be presented at the March Foundation Meeting and that funding for the consultant fee would be discussed. V. COLLEYVILLE PUBLIC LIBRARY SPACE LONG RANGE PLAN UPDATE Director Rodne reported that staff members continued to work on a plan update which would be presented to the Library Board when completed. VI. FRIENDS OF THE COLLEYVILLE PUBLIC LIBRARY REPORT President Mary Alice Rippe reported that the Friends of the Library had held an Executive Board meeting on February 9, 2008 and that the main discussion items included activities for 2008. Rippe confirmed that the Friends were going to sponsor a new fundraiser, a Scholastic Book Fair in conjunction with the Library's 2008 Summer Reading Program the week of June 23 - June 28, 2008. VII. COLLEYVILLE PUBLIC LIBRARY FOUNDATION REPORT Director Mary Rodne presented a report for Ginny Tigue. Rodne announced that Cecilia Monacelli would be serving as the new President of the Library Foundation, but that Ginny Tigue would remain as the Foundation Liaison to the Library Board and City. Rodne added that the Foundation was going to present a $10,000 donation to the Library for the Summer Reading Program at the February 19, 2008, City Council Meeting. It was noted that the remaining funds raised by the 2007 fundraisers would go into the Foundation's special fund designated to complete the second floor. VIII. NEXT MEETING DATE Chair Pat Jones noted that the next Library Board meeting was scheduled on March 10, 2008. IX. SUGGESTED ITEMS FOR FUTURE MEETINGS None X. CITIZEN COMMENTS None XI. ADJOURN: A motion was made by Karen Birkes and seconded by Jerome Davis to adjourn the meeting. Motion approved. The meeting of the Colleyville Public Library Board was adjourned at 7:40 p.m. -~~~~~- Cit of Colle~/V~~~@ 100 Main Street ;.;,.~:~--- l 7 Colleyville, Texas 76034 f ~ ~ (817) 503-1000 __ _ Minutes -Final www.colleyville.com ~.Ra Planning and Zoning Commission Monday, February 25, 2008 6:15 PM City Council Chambers 6:15 P.M.- PRE-COMMISSION WORKSHOP EXECUTIVE CONFERENCE ROOM, THIRD FLOOR LEGAL BRIEFING BY CITY ATTORNEY REGARDING PLANNING, ZONING, PLATTING, AND LAND USE Discussion of the comprehensive review regarding zoning case recommendations, Case G-08-010 REVIEW OF REGULAR AGENDA ITEMS DISCUSSION OF PREVIOUS MEETING MINUTES 7:00 P.M. REGULAR MEETING 1. CALL TO ORDER The Planning and Zoning Commission meeting of the City of Colleyville was called to order by Chairman Byerly on February 25, 2008 at 7:00 p. m. 2. ROLL CALL Present: Commissioners Larry Knox, Dave Dudziak, Scott Redfearn, David Phelps, Denis Duffy, Jeff Byerly Absent: Commissioner Michael Clardy Staff Present: Chris Fuller, Ron Ruthven, Justin Bass, Robert McKeown and Jeremy Hutt 3. INVOCATION The invocation was given by Commissioner Phelps. 4. PLEDGE OF ALLEGIANCE 5. APPROVAL OF MINUTES Commissioner Phelps moved to approve the meeting minutes. Commissioner Duffy seconded. City of Colleyville page 1 Printed on 3/11/2008 Planning and Zoning Commission Minutes -Final February 25, 2008 The motion carried by the following vote: Aye: 6 -Knox, Dudziak, Redfearn, Phelps, Duffy, Byerly Absent: 1 -Clardy 6. CITIZEN COMMENTS REGARDING ITEMS NOT ON THE AGENDA None 7. REGULAR AGENDA ITEMS 7a Approval of a minor plat for Lot 1, Block 1 of the Beden Addition on 3.0 acres in the S.C.H. Wilton Survey located at 2313 Glade Road, Case P-08-006 Justin Bass presented the case and briefed the Commission. Commissioner Redfearn moved to approve case P-08-006. Commissioner Knox seconded. The motion carried by the following vote: Aye: 5 -Knox, Dudziak, Redfearn, Phelps, Byerly Nay: 1 -Duffy Absent: 1 -Clardy 7b Approval of a minor plat for Lot 1, Block 1 of the Riverwalk at Glade Road Addition on 0.5 acres being Tract 4A01A, Abstract 936 of the Joseph M. Looney Survey located at 1100 Glade Road, Case P-08-007 Justin Bass presented the case and briefed the Commissioners. Commissioner Duffy moved to approve case P-08-007. Commissioner Phelps seconded. The motion carried by the following vote: Aye: 6 -Knox, Dudziak, Redfearn, Phelps, Duffy, Byerly Absent: 1 -Clardy 8. PUBLIC HEARING AGENDA ITEMS 8a Approval of a request for a zoning change from AG-Agricultural and R40-Single Family Residential to PUDR-Planned Unit Development Residential o n 18.2 acres being Lot 1, Block 1 of the River Valley Ranch Addition and Lots 1A and 1 B, Block 1 of the Tate Addition located at 1200 Murphy Road and 8600 to 8612 Precinct Line Road, Case Z-08-008 Ron Ruthven presented the case and briefed the Commissioners. City of Colleyville page y Printed on 3/11/2008 Planning and Zoning Commission Minutes -Final February 25, 2008 Commissioner Dudziak questioned staff regarding if the .58 acres in the southeast corner, as open space, does it comply with the open space requirements since it is in a median? Ron Ruthven replied open space is not allowed to be used in a median, however, median is not a definition in the Land Development Code. Commissioner Dudziak questioned staff regarding what is the width of the area? Ron Ruthven replied approximately 30 to 40 feet. Commissioner Dudziak stated his interpretation is that it is a median. Commissioner Duffy questioned staff regarding the loop with 21 feet of concrete with a 21 foot easement, can it come from the median? Ron Ruthven stated the applicant has not stated a reason for it. He stated the applicant has requested for the right of way to be the same width as the actual pavement width. He stated that staff has recommended against that request. He stated the recommendation is that it be 31 feet of pavement width curb back to curb back and 50 feet of right of way. Commissioner Duffy stated the entry way, if gated or not, does not meet the regulations for turn around. Ron Ruthven stated that if the applicant did want to have the development gated, at the time of platting, he would have to meet all of the requirements of the Land Development Code, unless a specific waiver was granted by the Commission. Commissioner Duffy stated the applicant intends to bull doze the entire lot and provide mitigation instead of protection. He stated the Commission would like to protect trees and only mitigate those in the right of way or the foot print of the house. Ron Ruthven stated the applicant has not submitted specific mitigation measures, nor has he requested any waivers to the tree preservation requirements of the Land Development Code. He stated the applicant will have to meet all tree mitigation requirements at the time of development. Commissioner Duffy stated the applicant does not appear to be phasing the development. Ron Ruthven stated the applicant has indicated that he will develop the subdivision in one phase. Commissioner Phelps questioned staff regarding if the HOA documents require a certified engineer study, done at platting or during the zoning process? Ron Ruthven replied during the platting process. Commissioner Byerly opened the public hearing at 7:35 p.m. Adam Buczek, the applicant, came forward to present the case and brief the Commissioners. Commissioner Duffy questioned Mr. Buczek regarding tree protection, City of Colleyville Page 3 Printed on 3/11/2008 Planning and Zoning Commission Minutes -Final February 25, 2008 the planning objectives state that there will be tree mitigation, will the project site be bulldozed down and then trees will be replanted? Mr. Buczek replied that is not correct. He stated they will do a tree survey that will account for every tree on the property and he stated they would follow the City's requirements. Commissioner Duffy questioned Mr. Buczek regarding if the drawing was accurate that depicted the trees? Mr. Buczek replied it is accurate. Commissioner Duffy stated every street and every house will go through a major cluster of trees. Mr. Buczek stated that there is no doubt that trees will have to come out. However, he stated there are some major tree lines on the property that will be saved. He stated there will be a trail system that will run through those areas. He stated the less than 6 to 8 inch caliper trees will be the ones removed and mitigated. He stated they are going to do whatever they will need to do to preserve the trees. Commissioner Duffy questioned Mr. Buczek regarding the traffic, he stated the standard is 9.7 per day, which the actual traffic numbers need to be evaluated again. Mr. Buczek stated the majority of the home buyers will be empty nesters or buyers who want a low maintenance lot. Commissioner Duffy questioned Mr. Buczek regarding if this development has been discussed with the Keller school district? Mr. Buczek replied yes, but they have not received any sign off letters. Commissioner Duffy questioned Mr. Buczek regarding how much of the western boundary of the water ponds is detention and utilization of open space? Mr. Buczek replied that they are well below the amount that can be used for open space for detention. Commissioner Duffy questioned Mr. Buczek regarding if he has discussed with North Richland Hills or Keller regarding the water that will be discharged into their system? Mr. Buczek replied yes, Keller is who they will be working with. Commissioner Duffy questioned Mr. Buczek regarding there will be a need for a sewer lift station and that this development will tap onto the Keller system? Mr. Buczek stated it is not for sure known. He stated he provided a letter from Keller regarding the requirement from Keller of a lift station. Mr. Buczek stated using the Bandit Trail sewer line. He stated if they were not able to tie into the Keller system, they will have to provide a sewer lift station. Mr. Buczek replied being willing to do what the City will require to avoid having to do a lift station. Commissioner Duffy questioned Mr. Buczek regarding the 21 feet of concrete for Cannon Court and 21 feet of right of way, is there any City of Colleyville Page 4 Printed on 3/11/2008 Planning and Zoning Commission Minutes -Final February 25, 2008 reason not to give the 50 foot of right of way? Mr. Buczek stated the 50 foot of right of way is off of the main entry off of Murphy Road. He stated if for some reason that the City needed to gain access for fire or whatever, across Cannon Court, he stated they could easily go across the open space, by pulling the fire hose, it is only about 50 feet of open space. Fire Marshal Rob McKeown replied he did not support that idea. Mr. Buczek stated if the 50 foot of right of way is required, then they will do so. He stated it would be better to have more open space with the parking only on one side of the street. He stated if the Commission wants two streets in there, he will provide two streets. Commissioner Dudziak questioned Mr. Buczek regarding the open space calculation, is the 0.5 acres a median? Mr. Buczek replied he could put this open space contiguous with the open space that is on the west side when entering in off of Murphy Road. Commissioner Dudziak stated there is not a solid definition for median. He stated he would like to see it moved to a more contiguous space. Commissioner Dudziak stated having the most concern for the project with the loss the commercial component that is outlined in the Master Plan. He stated Precinct Line is one of the most traveled thoroughfares in Colleyville. He questioned Mr. Buczek regarding if the commercial aspect could be incorporated into this development? Mr. Buczek replied they preferred to do all single family so that there would not be commercial abutting the residential. He stated he has been advised to do a right in and right out on the entrance from Precinct Line Road which would create an issue for commercial development there. Commissioner Dudziak stated he understood the concerns but stated not wanting to give up those commercial lots. Commissioner Duffy questioned Mr. Buczek regarding the entry from Murphy? Mr. Buczek replied there will be a six foot tall masonry screening wall, as indicated on the site plan, for the frontage from Murphy that would stop on the edge of the southeastern most lot to the middle of where the slip street is bent. He stated they would be able to come in from Murphy and see the open space lot in that entrance. He stated there would be a high end entrance to the community. He stated they have asked for the option of gating the community because some of the builders have indicated that they would like for the development to be gated and some have indicated that they do not want it gated. He stated he does not know, at this time, who the builders will be. Commissioner Duffy questioned Mr. Buczek regarding if he has looked at the ordinance regarding gates, distance from the main street and distance for turn around? Mr. Buczek replied he has not read it in full. Commissioner Redfearn questioned Mr. Buczek regarding what are the market demands for the villa type, empty nester, patio type homes? Mr. City of Colleyville Page 5 Printed on 3/11/2008 Planning and Zoning Commission Minutes -Final February 25, 2008 Buczek replied that the builders have indicated that they sell out of those type of lots very quickly. He stated the mayor of Keller has indicated that there are people in his office every week waiting for this type of product. Steve Polansky, 6713 Herbert Road, stated having concerns for the traffic on Murphy Road and the access on Murphy Road from Precinct Line Road. He stated not seeing that Murphy Road would be developed in this project. He stated having concerns for the removal of trees, an overlay of the site plan on the aerial would be nice to see. He stated the road width will become an issue with a narrow road when holidays are present and cars are parked on both sides of the street. He stated if the commercial lots are going to stay, he stated he would like to see them only gain access on Precinct Line Road, not Murphy Road. He stated the masonry walls on Murphy Road will not blend with the area. Ron Shirley, 5611 Colleyville Boulevard, Suite 260, stated he would like to see the m inimum lot sizes in the PUDR requirements remain, 13,000 minimum or 16,000 average. He stated having a concern for the Quinby's, the property just outside of Murphy Road and Precinct Line, he stated that is a prime location fora commercial piece. He stated the Quinby's have been approached fora commercial piece. He stated the lots should hav e a 100 foot frontage. Gary Quinby, 1212 W. Murphy Road, stated that they would like to retain the commercial property, retail property, so that someday, he may be commercial. There being no one wishing to speak, the public hearing was closed at 8:35 p.m. Mr. Buczek came forward to address the comments and concerns of the speakers. He stated that some of the concerns are for platting and that they are here requesting zoning. He stated they would be happy to incorporate more property, however, it is not feasible. He stated they are trying to do a beautiful project for the City. He stated they will comply with the tree protection or tree mitigation. Commissioner Phelps concurred with Commissioner Dudziak by preserving the commercial lots. He stated there may be issues with two entrances onto Murphy or on Precinct Line Road. He questioned staff regarding if there have been any alternatives for development regarding the access? Ron Ruthven replied the developer has not provided any alternatives to the development other than what has been presented during this meeting. Ron Ruthven replied there are two entrances required into this development per code requirements. Commissioner Phelps questioned Mr. Buczek regarding if there are any City of Colleyville Page 6 Printed on 3/11/2008 Planning and Zoning Commission Minutes -Final February 25, 2008 other type configurations by keeping the commercial lots? Mr. Buczek replied there is a challenge with having the commercial being adjacent to the residential. He stated two points of access are required. He stated not knowing how to have the drive thru from commercial to residential without loosing the open space amenity. He stated the topography becomes extremely steep. He stated they kept the second point of access to a minimum for safety reasons. Commissioner Phelps stated the entrance could be shifted to the north edge if the commercial is kept with this development. Mr. Buczek stated there is a water structure, water pump, that is the City of North Richland Hills that would limit that possibility. Commissioner Dudziak stated this is not the best use for this property. He stated there is a commercial potential for this property. Commissioner Dudziak moved to deny case Z-08-008. Commissioner Byerly seconded. Commissioner Byerly concurred with Commissioner Dudziak and stated the commercial property needs to be saved for this area. He stated he concurred with Mr. Shirley's density issues. He stated the larger, villas type properties are selling quickly, but not the smaller, villa type projects . He stated the Fire Marshal has issues with the setbacks. He stated he would be willing to continue the case if the developer is able to keep the commercial lots within the development, create larger lots that some PUDs have in the area and reconfigure the open space so that it is usable open space. Commissioner Duffy concurred and stated the applicant has stated he can not use the commercial lots with this development. He stated the applicant has had sufficient time to respond. Commissioner Knox stated having concerns for the density and the slip street. He stated some accommodations need to be considered to keep the commercial lots. Commissioner Phelps concurred and stated there are too many waivers that have been requested that would have to be reworked into the ordinance. He stated he would support the denial or the tabling of the case. He stated there are several issues that the developer would need to address. He stated there are issues with the density. Commissioner Redfearn concurred with Commissioner Phelps regarding density. He stated the market seems to be saturated with this type of development. He stated there are a lot of these type of developments that are going to be developed which have already been approved. City of Colleyville page 7 Printed on 3/11/2008 Planning and Zoning Commission Minutes -Final February 25, 2008 Commissioner Byerly questioned Mr. Buczek regarding if he thinks that he can work with the parameters that have been given and come back with an alternative plan? Mr. Buczek replied he could go back to the drawing board and come back with an alternative plan. He stated staff had recommended approval therefore they did not have any alternatives to the development to present to the Commission. Discussion occurred between the Commissioners regarding whether to continue or deny. Commissioner Duffy stated this presentation was not a good presentation. City of Colleyville page g Printed on 3/11/2008 Planning and Zoning Commission Minutes -Final February 25, 2008 The motion failed by the following vote: Aye: 3 -Knox, Redfearn, Duffy Nay: 3 -Dudziak, Phelps, Byerly Absent: 1 -Clardy Commissioner Byerly moved to continue case Z-08-008 to the next meeting. Commissioner Phelps seconded. Commissioner Phelps stated that the continuation of the case does not mean an approval. Commissioner Duffy stated once the zoning is gone through, the Commission will have little that they can add at the time of platting. Commissioner Redfearn questioned staff if there will be another public hearing at the next meeting since the presentation may be different? Commissioner Byerly stated the motion is to continue the case with no public hearing. City Attorney Kallas stated staff could renotice the case as a public hearing so that if the Commission wanted to have a public hearing, they could do so. Commissioner Duffy stated there were three speakers who spoke in opposition to the request. He stated the applicant will not be ready in two weeks to be able to answer questions. He stated not all of the issues will be able to be addressed. He stated the Commission should not stop were they are in their decision for this case. The motion failed by the following vote: Aye: 3 -Dudziak, Phelps, Byerly Nay: 3 -Knox, Redfearn, Duffy Absent: 1 -Clardy Commissioner Byerly stated some action needs to be taken tonight. He stated that the applicant has stated that he will take the concerns and address them with another presentation. He stated no one said they did not want to see the development at all. He stated he thought it would be better for the applicant to have another chance with the Commission other than taking a denial to City Council. Commissioner Duffy stated a recent denial went to City Council and the Commission did not have a shot at those revisions. He stated this was not a good presentation and stated he does not want to City of Colleyville page g Printed on 3/11/2008 Planning and Zoning Commission Minutes -Final February 25, 2008 have to go through this again. Commissioner Duffy moved to deny case Z-08-008. With no second, the motion failed. Commissioner Dudziak questioned staff regarding if the Commission were to deny the request, what is the process for the applicant to move forward? Chris Fuller replied there are four affirmative votes needed, regardless of how the Commission votes. He stated the request can be improved, deny the request as it is or continue to a date certain or a date that is not certain and staff will renotify the public hearing in order to give the applicant ample time to get the revisions. The applicant may appeal a denial to City Council in writing within 10 days of this meeting. The request would then move forward to City Council and it will require a supermajority vote, being 6 out of 7 votes. Commissioner Redfearn moved to table case Z-08-008 to a date uncertain so that the public hearing will be renotifiied. Commissioner Byerly seconded. The motion carried by the following vote: Aye: 5 -Knox, Dudziak, Redfearn, Phelps, Byerly Nay: 1 -Duffy Absent: 1 -Clardy 9. 10. STAFF COMMENTS, REPORTS AND DISCUSSION ITEMS None COMMISSIONERS' COMMENTS AND REPORTS Commissioner Dudziak questioned staff if a definition for "median" could be outlined. Ron Ruthven concurred. 11 ADJOURNMENT The meeting adjourned at 8:45 p.m. I hereby certify the above agenda was posted on the bulletin boards at City Hall on Thursday, February 21, 2008 by 5:00 p.m. Amy Shelley, Planning and Zoning Assistant The meeting minutes were approved on March 10, 2008. City of Colleyville Page 10 Printed on 3/11/2008 -~ Cit of Colle~/V~~~@ 100 Main Street ,~~,. ~ - 7 l Colleyville, Texas 76034 I,_ .l ~'v (817) 503-1000 Minutes -Final www.colleyville.com r.~ x~ Planning and Zoning Commission Monday, March 10, 2008 6:15 PM City Council Chambers 6:15 P.M.- PRE-COMMISSION WORKSHOP EXECUTIVE CONFERENCE ROOM, THIRD FLOOR LEGAL BRIEFING BY CITY ATTORNEY REGARDING PLANNING, ZONING, PLATTING, AND LAND USE REVIEW OF REGULAR AGENDA ITEMS DISCUSSION OF PREVIOUS MEETING MINUTES REGULAR MEETING 7:00 P.M. 1. CALL TO ORDER The Planning and Zoning Commission meeting of the City of Colleyville was called to order by Chairman Byerly on March 10, 2008 at 7:00 p.m. 2. ROLL CALL Present: Commissioners Larry Knox, Dave Dudziak, Scott Redfearn, Michael Clardy, David Phelps, Denis Duffy and Jeff Byerly Staff Present: Ron Ruthven, Justin Bass, Chris Fuller, Jeremy Hutt, Rob McKeown 3. INVOCATION The invocation was given by Commissioner Phelps. 4. PLEDGE OF ALLEGIANCE 5. APPROVAL OF MINUTES Commissioner Dudziak moved to approve the February 25, 2008 meeting minutes as written. Commissioner Redfearn seconded. The motion carried by the following vote: Aye: 7 -Knox, Dudziak, Redfearn, Clardy, Phelps, Duffy, Byerly 6. CITIZEN COMMENTS REGARDING ITEMS NOT ON THE AGENDA City of Colleyville page ~ Printed on 3/25/2008 Planning and Zoning Commission Minutes -Final March 10, 2008 None 7. PUBLIC HEARING AGENDA ITEMS 7a Approval of a Replat on Thompson Addition; Lot 77A of the Village at Boulevard, Case P-08-009 3.3 acres being Lots A-R and B-R of the EM 2, Block 1 of the Foster Addition; Lots 77 and Colleyville Addition located at 5204 Colleyville Ron Ruthven presented the case and briefed the Commission. Commissioner Byerly opened the public hearing at 7:03 p.m. There being no one wishing to speak, the public hearing was closed at 7:03 p.m. Commissioner Redfearn moved to approve case P-08-009. Commissioner Phelps seconded. The motion carried by the following vote: Aye: 7 -Knox, Dudziak, Redfearn, Clardy, Phelps, Duffy, Byerly 7b Approval of a request to amend the PUDC-Planned Unit Development Commercial zoning district for the Colleyville Place Assisted Living facility on Tract A-1, Block 2 of the Highland Acres Addition located at 5314 Bransford Road, Case Z-08-009 Ron Ruthven presented the case and briefed the Commission. Discussion occurred between staff and Commissioner Phelps regarding the request fora State license from Type A to Type B or Type A and Type B. Staff stated the applicant is in agreement with the recommendations. Commissioner Redfearn questioned staff regarding if there are any other type of assisted living facilities designated by the State? Ron Ruthven replied assisted living is either Type A or Type B. He stated there are other types of housing for the elderly that do not fall under an assisted living definition. Commissioner Byerly opened the public hearing at 7:06 p.m. Reginal Anderson, applicant, came forward to present the case and brief the Commission. Commissioner Redfearn questioned Mr. Anderson regarding if there are any other type of licenses mandated by the State? Mr. Anderson replied yes, they are mandated by the State for either Type A or Type B. City of Colleyville pays p Printed on 3/25/2008 Planning and Zoning Commission Minutes -Final March 10, 2008 There being no one wishing to speak, the public hearing was closed at 7:08 p. m. Commissioner Phelps moved to approve case Z-08-009. Commissioner Knox seconded. The motion carried by the following vote: Aye: 7 -Knox, Dudziak, Redfearn, Clardy, Phelps, Duffy, Byerly 7c Approval of a request for a Special Use Permit for a telecommunications tower on Tract 1A of Abstract 1077 and Tract 5A1A of Abstract 339 of the L.L. McLain Survey located at 3816 Bedford Court, Case Z-08-010 Ron Ruthven presented the case and briefed the Commission. Commissioner Clardy questioned staff regarding if the tower will be 200 feet from the Bedford residents? Ron Ruthven replied the tower will be within 200 feet of the actual structures in Bedford. Commissioner Phelps questioned staff regarding if the tower is 170 feet within a single family residence in Colleyville, is it 200 feet from the actual resident, as required in the code? Ron Ruthven replied the actual zoning district itself that it meets the distance from. Commissioner Byerly opened the public hearing at 7:10 p.m. Peter Kavanagh, applicant, came forward to present the case and brief the Commission. Commissioner Duffy questioned Mr. Kavanagh if the Bedford residents were notified, since it will serve their community? Mr. Kavanagh replied no. Commissioner Dudziak stated to Mr. Kavanagh that the code states the tower to be 200 feet away because of safety reasons in case the tower were to fall. Mr. Kavanagh replied the monopoles are designed to withstand wind and serve as a lighting rod as well because they are grounded. Commissioner Dudziak questioned Mr. Kavanagh regarding if there is a danger for the Bedford residents if the pole were to fall down? Mr. Kavanagh replied clearly if the pole were to fall down on a home, there is a potential danger. However, he stated the likelihood of that happening would be unusual. Commissioner Clardy questioned Mr. Kavanagh if the pole could be City of Colleyville Page 3 Printed on 3/25/2008 Planning and Zoning Commission Minutes -Final March 10, 2008 moved slightly to the west? Mr. Kavanagh replied they could probably do that, however, they have not discussed it with the property owner and they would need to talk with them first. Commissioner Redfearn questioned Mr. Kavanagh regarding what the reasons are for requesting the waivers for the landscaping and the paved parking spot? Mr. Kavanagh replied the waivers were requested because the school plans to put in a parking lot, and the pole would be at the corner. He stated they do not know when the school is planning to do the parking lot. He stated they concurred with staff regarding not granting the approval of the waivers. Commissioner Duffy questioned Mr. Kavanagh the power out for the pole? Mr. Kavanagh replied the maximum power for sending the radio signals is 100 watts. He stated the intent is to broadcast a very short distance, a mile or so. He then explained the use of the towers in the area regarding the use of the same channel frequencies. There being no one wishing to speak, the public hearing was closed at 7:22 p.m. Commissioner Duffy stated having concerns that the Bedford residents were not notified and they should have been notified. Commissioner Phelps stated the distance requirement is in the code for safety reasons. He stated having concerns for the adjacent residents. Commissioner Dudziak stated we should have a respect for the adjacent residents and stated he could not support this. City Attorney Kallas stated the decisions made tonight should not be made as a provision for the code that applies outside the jurisdiction of Colleyville. He stated the decision should be based on the code for the city of Colleyville. Commissioner Redfearn stated there is a waiver request because of the proximity to a Colleyville residential zoning district. Ron Ruthven concurred. Commissioner Byerly stated the notification to the City of Bedford has been set by City Council, the Commission has no control over that regulation, therefore it can not be denied because of that. Commissioner Clardy questioned the Commission if the request could be modified so that it at least meets the minimum distance from those residences, could it be moved to the west so that it is away from the neighboring residents? City Attorney Kallas replied if the Commission City of Colleyville page q Printed on 3/25/2008 Planning and Zoning Commission Minutes -Final March 10, 2008 wishes to enforce the City of Colleyville codes, then yes. He stated the applicant may be asked to bring back a different location than the one proposed. He stated the Commission may want to give the applicant some direction. Commissioner Byerly questioned for clarity, the Commission can require the pole to be 200 feet from the Colleyville residential zoning district but it is not a consideration how close it is to a Bedford residence? City Attorney Kallas replied he would not base a decision on the considerations relevant to Bedford in order to support any decision by the Commission as that being a basis for the decision. Commissioner Byerly stated waivers have been granted before regarding the distance as long as the distance was greater than the tower, if it were to fall. He stated based on the City Attorney's recommendation, the tower is within the City of Colleyville code. Commissioner Byerly moved to approve case Z-08-010 which grants the waiver for the distance but denies the waiver for the parking and landscaping. Commissioner Phelps seconded. Commissioner Dudziak stated the applicant should have to comply with the code. Commissioner Redfearn reviewed the drawings provided by staff and the applicant regarding the placement of the pole. Ron Ruthven stated the AG zoning district is considered a residential zoning district. Commissioner Byerly questioned staff regarding the owners of the adjacent properties within the City of Colleyville? Ron Ruthven replied Covenant Christian Academy has purchased many of the properties within this site. Commissioner Byerly questioned staff regarding how far is this away from the property not owned by the applicant? Ron Ruthven replied some of the property owners are affiliated with Covenant Christian Academy and some may not be. He stated 3804 Bedford Court would be about 100 feet from the subject property. He stated the 175 feet is from the R40 zoning district. He replied it is more than 200 feet from residentially zoned property not owned by the applicant within Colleyville. Commissioner Phelps stated it may be an issue with timing, these properties may change in the future which may solve the issues with safety for the neighbors. Commissioner Byerly stated the Commission can not be concerned for the neighbors in Bedford. Commissioner Dudziak questioned staff if there are no standards for the City of Colleyville Page 5 Printed on 3/25/2008 Planning and Zoning Commission Minutes -Final March 10, 2008 distance from a commercial property? Ron Ruthven replied no. The motion failed by the following vote: Aye: 3 -Knox, Phelps, Byerly Nay: 4 -Dudziak, Redfearn, Clardy, Duffy Commissioner Redfearn questioned Mr. Kavanagh regarding if the tower site could be moved within some broad area, what could that area be? Mr. Kavanagh used the drawings provided regarding the placement of the tower. He stated they could slide due west another 128 feet, which would place the pole from the rear of the east lots, about 170 feet from the pole to their back fence. He stated they would be very close to the Colleyville rule with the residents across Bedford. He stated they would have to review the request with the property owner requesting the construction of the pole. Commissioner Dudziak questioned Mr. Kavanagh regarding why the commercial property was not sought after for the location of the tower? Mr. Kavanagh replied that the shopping center was approached, however, there was not a place to put the tower. He stated, at first, the tower was going to be placed on the school property, in a different location. Mr. Kavanagh requested that the Commission hold their case until they have an opportunity to speak with the property owners to verify the new placement of the pole. Commissioner Dudziak moved to table case Z-08-010. Commissioner Knox seconded. The motion carried by the following vote: Aye: 6 -Knox, Dudziak, Redfearn, Clardy, Phelps, Duffy Nay: 1 -Byerly 7d Approval of a request for a Special Use Permit for an accessory building on Lot 1, Block 1 of the Pleasant Glade Farm Addition located at 3400 Glade Road, Case Z-08-011 Justin Bass presented the case and briefed the Commission. Commissioner Byerly opened the public hearing at 7:45 p.m. Gary Cantrell, applicant, came forward to present the case and brief the Commission. City of Colleyville Page 6 Printed on 3/25/2008 Planning and Zoning Commission Minutes -Final March 10, 2008 Commissioner Duffy questioned Mr. Cantrell regarding the drawing that shows the existing structures on the property, are the ones to the front of the property to be demolished? Mr. Cantrell explained the existing structures and which ones will or have already been demolished. Commissioner Duffy questioned Mr. Cantrell regarding what is the time frame regarding how long it will take to build the new building and demolish the old buildings? Mr. Cantrell replied he can have it completed within 180 days. Commissioner Dudziak questioned Mr. Cantrell regarding the cattle business that was stated in his letter? Mr. Cantrell replied he does not have a cattle business, however, he does have an AG exemption on the property. Commissioner Dudziak questioned staff if the ordinance precludes Mr. Cantrell from having the cattle? Ron Ruthven replied the Land Development Code allows grazing animals in the AG-Agricultural zoning district. Commissioner Phelps questioned Mr. Cantrell regarding if the structure will be metal? Mr. Cantrell replied yes. Commissioner Phelps questioned Mr. Cantrell regarding if the adjacent neighbors have been contacted regarding the metal structure? Mr. Cantrell replied he has not contacted the neighbors. Commissioner Phelps questioned Mr. Cantrell if the area where the new barn is to be constructed is heavily wooded? Mr. Cantrell replied it is. He stated his house can not be seen from the street and the neighbor will not be able to see it. Commissioner Phelps questioned Mr. Cantrell if the 180 day requirement can be met with regards to demolishing the old buildings? Mr. Cantrell replied yes. Commissioner Dudziak questioned Mr. Cantrell regarding what is the distance between the other residences? Mr. Cantrell replied there are houses surrounding his property and that the building would be constructed 60 feet from those resident's rear property line. There being no one wishing to speak, the public hearing was closed at 7:52 p.m. Commissioner Redfearn questioned staff regarding if the 60 foot setback for the barn is well beyond the required setback? Ron Ruthven replied City of Coffeyville Page 7 Printed on 3/25/2008 Planning and Zoning Commission Minutes -Final March 10, 2008 yes, an accessory structure can be placed within 5 feet of the property line. Commissioner Duffy moved to approve case Z-08-011. Commissioner Redfearn seconded. The motion carried by the following vote: Aye: 7 -Knox, Dudziak, Redfearn, Clardy, Phelps, Duffy, Byerly 8. STAFF COMMENTS, REPORTS AND DISCUSSION ITEMS None 9. COMMISSIONERS' COMMENTS AND REPORTS None 10. ADJOURNMENT The meeting adjourned at 7:53 p.m. I hereby certify the above agenda was posted on the bulletin boards at City Hall onThursday, March 6, 2008 by 5:00 p.m. Amy Shelley, Planning and Zoning Assistant The meeting minutes were approved on March 24, 2008. City of Colleyville Page 8 Printed on 3/25/2008 RESOLUTION R-08-2959 A RESOLUTION APPROVING COUNCIL ACTION UNDER BUSINESS AT THE REGULAR COUNCIL MEETING OF APRIL 1, 2008 WHEREAS, Council has taken action on certain items on the agenda under Business. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the agenda decisions approved by Council action under Business this date and not otherwise adopted by Ordinance and/or separate Resolution as follows are hereby adopted: a. THAT AND IT IS SO RESOLVED. APPROVED BY A VOTE OF AYES, NAYS AND ABSTENTIONS ON THIS THE DAY OF 2008. ATTEST: Cynthia Singleton, TRMC, CMC City Secretary CITY OF COLLEYVILLE David Kelly Mayor