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HomeMy WebLinkAboutLibrary Board-Agenda Packets-2/11/2008~.i1~' n~ ..-.____ :r_.. ~„ ~l -~ 7e~~a': PUBLIC NOTICE COLLEYVILLE PUBLIC LIBRARY BOARD AGENDA FEBRUARY 11, 2008 7:00 P.M. COLLEYVILLE PUBLIC LIBRARY 110 MAIN STREET I. Call to Order II. Approval of January 14, 2008 Minutes III. Librarian's Report A. Monthly Statistics B. Donations C. Programs IV. Colleyville Public Library Space Reorganization Plan Development Update V. Colleyville Public Library Long-Range Plan Progress Report Update VI. Friends of the Colleyville Public Library Report VII. Colleyville Public Library Foundation Report VIII. Next Meeting Date IX. Suggested Items for Future Meetings X. Citizen Comments" XI. Adjournment "(This time is allocated for citizens to informally address the Board on matters on the agenda that require no formal action. Each presentation will be limited to a maximum of five (5) minutes. Board members may not respond to citizens who speak regarding matters not on the agenda.) I certify that this notice was posted on the bulletin boards at City Hall on Thursday, February 7, 2008, at 5:00 p.m. -.. Mary E. Rodne Library Director COLLEYVILLE PUBLIC LIBRARY BOARD MINUTES January 14, 2008 I. CALL TO ORDER -Chair Pat Jones called the meeting of the Colleyville Public Library Board to order at 7:00 p.m. ROLL CALL -Members present: Pat Jones, Karen Birkes, Steve Isbell, Susan Potter, Richard Roxburgh, Mary Alice Rippe and Nancy Bowen Alternates present: Thad Bolline Alternates absent: Jerome Davis Ex-Officio Members present: Ginny Tigue Ex-Officio Members absent: Mayor David Kelly, Steve Banta, Dr. Larry Darlage, Nancy Coplen and Ret Stansberger Council Liaison Present: Tony Licata Staff present: Mary Rodne II. Approval of November 12, 2007 Minutes - A motion was made by Nancy Bowen and seconded by Richard Roxburgh to approve the November 12, 2007 minutes as presented. Motion approved unanimously. III. LIBRARIAN'S REPORT a. Monthly Statistics Library Director Rodne distributed Colleyville Public Library Usage Statistics, for review and discussion. In November and December, patrons had checked out a total of 28,628 items, 164 Colleyville residents registered for library cards, library patron visits totaled 16,588, attendance for programs totaled 1,657 and volunteer hours totaled 396.15 hours. Rodne noted that the total circulation of library materials this year was 9% higher than the total circulation of library materials last year at this time. b. Donations: Director Rodne reported that the Library had received a total of $175 in donations in November and December. The donations included: $25 from Nelson and Magdalena Moore for the purchase of children's books; $50 from the Robert Haas Family, and $100 from David Brandt for a Microsoft Matching Grant. Rodne noted that the donations from the Robert Haas Family and David Brandt would be used to purchase adult non-fiction books. c. Programs Director Rodne announced that registration for Youth Services Winter/Spring 2008 Programs started on January 14, and that the programs would be starting the week of January 21, 2008. Youth Services Winter/Spring 2008 Program brochures were distributed, and it was noted that program registration was going very well. Also, 2008 flyers for the Library's two monthly book discussion groups for adults were distributed for review and discussion. Rodne noted that the Library had held a very successful Movie Marathon on January 2, 2008, from 10:30 a.m. - 4:00 p.m., and that around 105 had attended throughout the day. Director Rodne also reported that the Library's first Holiday Open House event held on December 8, 2007, had been very successful and well received by the 400 who attended the event. IV. REVIEW AND DISCUSSION OF THE COLLEYVILLE PUBLIC LIBRARY BOARD MEETING DATE SCHEDULE Director Rodne distributed the 2008 Library Board meeting schedule for review. Discussion ensued. A motion was made by Nancy Bowen and seconded by Susan Potter that regular meetings be held monthly as scheduled except for the months of July, September and December. Consensus was not to hold meetings these months unless needed. Motion approved unanimously. V. DISCUSSION OF COLLEYVILLE PUBLIC LIBRARY SPACE REORGANIZATION PLAN DEVELOPMENT PHASES Director Rodne reported that one of the tasks for the Library included in the 2008 Annual Work Plan for City of Colleyville included: develop a plan to reorganize the Library to utilize available space to provide better support for the Library's programs for children and adults. Rodne noted that Library staff had begun phase one of the Library's reorganization plan, which included preparing documentation that will become a guideline for a design consultant to transform the Library into a vital destination for Colleyville residents of all ages. It was noted that a series of meetings would be held to formulate Library reorganization goals, identify our unique story; our visitors and what they expect from our facility; and what is special about our community. It was noted that input would also be sought from the Library Board, the Friends of the Library, the Library Foundation and residents of Colleyville. VI. COLLEYVILLE PUBLIC LIBRARY SPACE LONG RANGE PLAN UPDATE Director Rodne reported that staff was working on a plan update which would be presented to the Library Board when completed. VII. FRIENDS OF THE COLLEYVILLE PUBLIC LIBRARY REPORT President Mary Alice Rippe reported that the Friends of the Library had held a General Meeting on November 13, 2007, in the Library, and that the featured speaker was Fiske Hanley II, a local author who wrote the book Accused American War Criminal. Rippe added that the speaker told amazing stories and that the program had been well received by those who attended. Rippe also noted that the Friends announced the winner of the American Authors Quilt silent auction at the Library Holiday Open House and that the silent auction generated $1,200 for the Library. Rippe added that the Friends also sold Quilt Calendars, which featured the quilt; Mr. Dewey books, and pictures with Mr. Dewey and Santa at the Holiday Open House. Rippe also announced that the Friends were planning to sponsor a new fundraiser, a Scholastic Book Fair in conjunction with the Library's 2008 Summer Reading Program in either June or July. VIII. COLLEYVILLE PUBLIC LIBRARY FOUNDATION REPORT President Ginny Tigue reported that the Library Foundation had sponsored three fundraisers in November and December; the Race to Read Fun Run, a Just Wright for Christmas Concert and the Foundation Annual mailer. Tigue noted that the Race to Read Fun Run held on November 10, 2007, had turned out to be a very successful fundraising event in which 341 runners participated, and noted that the Foundation was planning to sponsor another run at the same time next year. Tigue also reported that the Library Foundation had held another very successful fundraiser, a Just Wright for Christmas Concert featuring pianist Danny Wright, at the Colleyville Center on December 18, 2007. Tigue noted that this fundraiser had generated around $7,600, and that Danny Wright had expressed interest in doing another concert next year. Additionally, Tigue reported that there had been a good response to the annual mailer. It was noted that the Foundation would be holding a meeting at the end of the month to determine the amount of funding that the Foundation would be presenting to the Library in February. IX. NEXT MEETING DATE Chair Pat Jones noted that the next Library Board meeting was scheduled on February 11, 2008. X. SUGGESTED ITEMS FOR FUTURE MEETINGS None XI. CITIZEN COMMENTS None XII. ADJOURN: A motion was made by Karen Birkes and seconded by Steve Isbell to adjourn the meeting. Motion approved. The meeting of the Colleyville Public Library Board was adjourned at 7:47 p.m. N d0' M ~ 0 ~ _ ~ ~ ti ~!"~ O N C ~ ~ O N ~ ~ N N r N 6~9 E9 ER Eli E9 ~ M ~ O M ~ v N O ~ O ~ ~ ~ ER Efi ~ ~ O ~ O M O M ~ M N ~ E9 ~ r ~ L ~ ~ ~U 0 Z ~ ~ / I.L 'a N pOj O 00 O ~ ' ~ ~ N r N n ~ i r Eli ER t 0 ER '~7 Eli ~ E/i MM W R ~ ~ O ~ O O O O O O ~ J W O , N a ~ a w ' o 0 0 0 W W a ~ ~ co `~ o Sri cc ti J a Q ~ v J ~ o ti M ~ .Q a ~ ~ ~ ` ° v ~ W J N'a °o o °o °o ~ O M U J U ~ r ~ ~ ~ '~ '~ ~ ~ O <D ~ O ~O O 00 et M ~ ~ O r N r r ~ ER E9 ER ER ~ '~ N1 ~ r ~ ~ ti ~ '~ !Q 'C M N '~ ~O ~ ~C 00 Q1 ~ ~ ~ > m ~ ~ d ~+ ~ r E9 r E9 r Eli r Eli ~ ~ J ~ 0 U L ^. 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