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HomeMy WebLinkAboutCity Council-Minutes-2/7/1978 )JJeJ j.'lk-~ f:~1; The February 7, 1978 meeting of the Colleyville City Council was called to order by Mayor John Andrews at 7:30 p.m. at the Colleyville City Hall annex. Councilperson Gillham gave the invocation and Mayor Andrews lead the Pledge of Allegiance to the flag. Roll Call: Councilperson sent. City Manager Thomas L. City Secretary LaVada Johnson CITY COUNCIL MINUTES FEBRUARY 7, 1978 Welch, Vanover, Foreman, Thompson and Gillham were pre- Forrest, Director of Public Works Bill LeGrand, and were also present. Approval of Minutes: January 7, 1978 Councilperson Thompson moved the minutes of January 17, 1978 be approved as written. Councilperson Vanover seconded. The vote was: Ayes: Welch, Vanover, Foreman, Thompson, Gillham None: None City Managers Report: 1. The City Manager reminded the Council of the Texas Municipal League meeting on February 8 and asked that those planning to attend please let him know immediately. 2. He also asked if the Council could meet with the Planning and Zoning in joint sessions on February 20, 1978. The Council agreed to meet on this day. 3. The Council was reminded that the Fireman's Banquet was Saturday, February 11, 1978 and that the Fireman needed a head count of those planning to attend. 4. The City Manager reported that the audit had been completed and would be pre- sented by the City Auditer, Milburn Ray, at the next meeting. He gave each councilperson a copy of the audit to study prior to that meeting. 5. The City Manager informed the Council that the Street and Drainage Program had been extended two months by Tarrant County Manpower and that this would save the City several thousand dollars. He also reported that the City could be approved for a Man- power Grant for three Park Employees to maintain and restore the Park and City Grounds through the summer. He requested the Council support this program should it be approved. 6. He informed the Council that the $50,000.00 note borrowed in November to defray operating expenses would be paid as per the resolution. 7. The City Manager req uested that items 3, 5, and 11 under new business be taken off the agenda. Items 3 and 5 were not complete and 11, a zoning change request, had been removed by the owner. Mayor Andrews asked if the City Manager had information on City Hall. Forrest reported that Mr. Hard~ns bottom line price was $750.00 and that for this he would fur- nish some materials to improve the building. The City Manager said he felt this was to higt but recommended that the City stay here rather than move in the Police/Fire Stations. After some discussion, Councilperson Welch moved to continue renting the present City Hall on a month to month basis until the Council makes a decision on a new City Hall or buying this building Councilman Gillham second~d. Votes were. Ayes: Welch, Vanover, Foreman, Thompson, ~illham. Noes: None Mayor Andrews asked that item 2 concerning City Hall Proposals be deleted. OLD BUSINESS: 1. Report from Council on Notes Councilman Gillham)as spokesman for the Counci11 reported to the public on the financial transaction involving the notes authorized by the Council under Resolutions R-77-l35 and under R-76-l33. Asking everyone to leave out "personalities" and to think as a community, Councilman Gillham answered specific questions made by Mr. Dave Hanken at the December meeting. Using reports submitted from each councilmember, the city attorney and the City Manager, Councilman Gillham reported that in looking back many of the actions concerning these two notes may have been mistakes but that he could find only one Charter violation. He explained that the $60,000.00 note borrowed to purchase street equipment had been extended over the fiscal year and this seemed in conflict with Charter pnnvisions . T CITY COUNCIL MINUTES FEBRUARY7, 1978 PAGE 2 He noted however that the attorney had reported that this violation may have been rati- fied by the Council in the Budget Appropriation Ordinance authorizing certain funds to be set and to pay this note. He said he felt there had been serious problems created by the lack of communication between the Mayor and the Council but no other legal viola- tions. Councilman Gillham, speaking for the Council, instructed the City Manager to have drafted a set of procedures that would handle internal control, specifically the commun- ication between Counci1 and Manager and required council action. He suggestpi! that it was the Managers responsibility to keep the Council informed but it was also the obliga- tion of thp Council to stay informed. He said that the only legal question was how the Council would handle the five year note and that the decision 1 must be made this year. Councilmclll Gillham concluded by saying he felt Colleyville was a "Great Little Cityll and that inquiries of this nature, particularly when meant constructively, "lOuld only be for the good of the City. He asked that the Council say so now if their opinion differed from his. Councilperson Welch said the report was basicly accurate but that she still had sev- eral questions that were unanswered. She said she had agreed that Councilman Gillham would speak for the group, however, so that this was not the time to give her opinion. Councilman Vanover said the report explained it like it was. Councilman Foreman agreed with the report, noting that on several occasions when he was out of town for long periods the Mayor had been at City Hall a half a day everyday. Councilman Thompson said the report was basically correct and that the citizens should remember that they were "amaturesll at running the city and would make mistakes. 4. Municipal Utility Service Contract with Woodbriar West. Mr. John Barfield representinp- Mayfair North Joint Venture. came before the Council to give answers to any questions concerning the City-Developer Contract covering the Woodbriar West development. The City Manager reported that the contract was the same as it was approved by the Council at the last meeting and submitted to them at the work session and that be recommended approval. Councilman Foreman moved the contract be approved as written. Councilman Vanover seconded. The votes were: Ayes: Welch, Vanover, Foreman, Thompson, Gillham Noes: None 6. 2nd Reading and Public Hearing-Ordinance 0-78-274 (Z-77-l3l) Luther L. Beard Rezoning from AG to ML 7201 Colleyville Blvd. Mayor Andrews read the preamble to Ordinance 0-78-274 and opened the Public Hearing. No one spoke so the hearing was closed. 7. 2nd Reading and Public Hearing-Ordinance 0-78-275 (Z-77-l43) Sonic Drive-In Re-zoning from CN to CO Corner of Glade Road and HWY 121. Mayor Andrews read the preamble to Ordinance 0-78-275 and opened the Public Hearing. Mr. T. O. Tutt spoke against the zoning change because of the increase in traffic and Mrs. Dulce Moore asked about the cleanliness. Mr. Richard Ervin, representing the Sonic, answered their questions and the Public Hearing was closed. 8. 2nd Reading and Public Hearing-Ordinance 0-77-276 (Z-77-l32) Mamie Foster AG to CN property between Drug Store and Hickory Junction. Mayor Andrews read the preamble to Ordinance 0-77-276 and opened the meeting for the Public Hearing. There being no comments the meeting was closed. Ir CITY COUNCIL MINUTES FEBRUARY 7,1978 PAGE 3 9. 2nd Reading and Public Hearin,-,..nrdinance 0-77-277 (Z-77-l40) Llovd Brothprs Rezoning from R-40 to R-20 at the corner of Westcoat and White Drive. Mayor Andrews read the preamble to Ordinance 0-77-277 and opened the meeting for public hearing. There being no comments the Hearing was closed. 10. 2nd Reading and Public Hearing-Ordinance 0-78-278 (Z-77-l4l) Joe D. Brewer Rezoning from Ag to R-20 on Cheek-Sparger Road. Mayor Andrews read the preamble to Ordinance 0-78-278 and opened the meeting for Public Hearing. There being no comments the Hearing was closed. NEW BUSINESS: 1. New Business-Office Building-Permission to operate on septic tank-Earl McKinney, McMasters Builders, Inc. Mr. Charles Gunn representing M. McKinney reported that running the sewer to the Office Building was not feasible and requested the Council grant him permission to use an approved septic tank. When asked, City Manager, Tom Forrest recommended approval because the size of the building, and its sewer requirements, would be small and because the sewer system was too far away to be economically feasible for this one building. Mr. Gunn assured the Council that he would tie on the sewer system as soon as it was available. The City Manager explained the Water and Sewer Policy was being followed and that the Council could permit the use of septic tanks in certain circumstances. Councilman Vanover moved to allow Mr. McKinney to use septic tanks and Councilman Foreman seconded. The vote was: Ayes: Welch, Vanover, Foreman, Thompson, & Gillham Noes: None 2. New Business-Office Building-Permission to operate on septic tank-Charlie Davidson. Mr. Charlie Davidson came before the Council and requested the use of septic tanks in his new building. Mr. Davidson noted that he was in an isolated area surrounded by Hurst and a great distance from the Sewer System. After several questions on the size of tanks and building, Councilman Vanover moved to permit Mr. Davidson to operate on septic tanks Councilman Thompson seconded. The votes were: Ayes: Welch, Vanover, Foreman, Thompson, & Gillham Noes: None 3. Request for Sewer on Black Drive. City Manager, Tom Forrest, reported that he had received a petition in accordance with the Water and Sewer Policy requesting sewer on Black Drive. He explained that the sewer would cost and est:i!mited $10,000.00 dollars and the City should be able to recover all but $2,000.00 or $3,000.00 of this amount. He requested the Council determine whether or not sewer extension funds could be used for this purpose. He noted that there would be 11 to 15 homes on this street serviced by the sewer. Councilman Foreman asked that the City Manager look into the cost or possibilities of the City extending the line. The City Manager reported that he could not say at this time but that the city crews were obligated with the water lines construction from now until summer. Councilperson Welch said there was a definite need for the sewer ,<lith the spring rains coming. Councilman Thompson moved to table the item until it could be determined the best way to put it in, either city or contractor. Motion died for lack of a second. Councilman Vanover moved the Council approve the construction of the sewer line on Black Drive. Councilman Foreman seconded. The vote was: Ayes: Noes: Welch, Vanover, Foreman, Thompson & Gillham None llh r CITY COUNCIL MINUTES FEBRUARY 7, 1978 PAGE 4 Councilperson Vanover noted that this was to let the citizens on Black Drive know the sewer would be put in. Now it would be up to the City Manager. 4. Maintenance work on Hall Road. Water Tank City Manager Forrest requested the Council authorize the City to accept bids for repair work on the Hall Road elevated storage tank. He noted that the budget only allowed $3,000.00 for this purpose and that proposals had been slightly over this. Also, State Law required bids on purchases over $3,000.00. Councilperson Foreman moved bids be let for repair work on the Hall Road Tank. Councilperson Gillham seconded the motion. The vote being: Ayes: Noes: Welch, Vanover, Foreman, Thompson, Gillham none 5. Water and Sewer Review: The City Manager explained that, as per the Rate Ordinance 0-77-266 the Council was to review the rates in February. He suggested that there were three reasons for this: (1) insufficient records and figures in October to be accurate and fair, (2) to determine if the sewer customers were paying their fair rate, and (3) in case EPA required the City to go to a consumption rate rather than a flat rate for sewer charges. He explained that there were still incomplete records to make definite statements on the rates and that it could take a year to make such determinations that he felt the customers were paying a reasonable rate for services and that the EPA had postponed rate requirements for 18 months. Councilperson Welch reported that she had studied this matter with the City Staff and after consjdering all alternatives she felt no changes could be made at this time. She felt progress was being made and moved to schedule another water and sewer rate review the first meeting in May. Councilperson Thompson seconded the motion. Councilperson Foreman commented that the review was good but that anticipation of lower rates under present conditions would be over optimistic. Councilperson Gillham explained the consumption method of determining sewer rates and noted that some customers had been forced to tie on to the sewer. Councilperson Welsh emphasized the increase in revenues from the Woodbriar Estates for the sewer fund. The vote being: Ayes: Noes: Welch, Vanover, Foreman, Thompson, Gillham none 6. 1st Reading and Public Hearing - Ordinance 0-78-280 (2-78-147) Lloyd Brothers Rezoning AG to R-40 Cooks Lane Mayor Andrews read the preamble to Ordinance 0-78-280 in its entirety an~ opened the Public Hearing. There being no comments the hearing was closed. Councilperson Thompson noted that the Park Fund presently had $4,786.00. Councilperson Thompson moved the meeting be adjourned. Councilperson Gillham seconded the motion. Vote being: Ivj Ayes: Noes: Welch, Vanover, Foreman, Thompson, Gillham none RdJ:;:llia~ LaVada Johnson City Secretary ~ ~/, IO!' Approved on: -,----,- ,-._-.._--, --- '.. ...._'...----.. ----