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HomeMy WebLinkAboutCity Council-Minutes-4/17/2017  City of Colleyville                                                                                                  Page 1   City of Colleyville City Council  Worksession Agenda City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Monday, April 17, 2017 6:00 p.m. Executive Conference Room Third Floor ­ City Hall 1.CALL TO ORDER 2.PRESENTATION AND DISCUSSION    2a Presentation and discussion of the Glade Road Project 3.ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Thursday,  April 13, 2017 by 5:00 p.m. Amy Shelley, TRMC City Secretary A quorum of any Colleyville board, commission, or committee may be  present at this meeting.  Any matter on this agenda may, at the discretion of the governing body, be  opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires  special accommodations, please advise the City Secretary at least 48 hours in  advance at 817.503.1133, and reasonable accommodations will be made to assist  you.  City of Colleyville Page 1 City of Colleyville City Council Worksession Minutes City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Monday, April 17, 2017 6:00 p.m. Executive Conference Room Third Floor – City Hall Mayor Richard Newton called the Colleyville City Council Worksession to order on April 17, at 6:00 p.m. ROLL CALL: Mayor Richard Newton, and Councilmembers Tammy Nakamura, Bobby Lindamood, Jody Short, Nancy Coplen and Mike Taylor Absent: Mayor Pro Tem Chris Putnam City Manager Jennifer Fadden, Assistant City Manager/Director of Public Safety Mike Holder, Interim Assistant City Manager/Director of Economic Development and Communications Mark Wood, Public Works Director Jeremy Hutt, and City Secretary Amy Shelley 2. PRESENTATION AND DISCUSSION 2a Presentation and discussion of the Glade Road Project Public Works Director Jeremy Hutt presented this item and answered questions of the City Council. Chad Gartner, TranSystems, was also available to answer questions of the City Council. Councilmember Taylor asked staff if the contract is awarded in June, will they be able to get much work completed during the summer, prior to school starting in August. Director Hutt replied staff plans to have timelines as special provisions in the bid document to allow for the school traffic. Councilmember Lindamood asked staff about the start date, he believed it was going to start in June rather than July. Director Hutt replied he is still pushing to make this date, but it will depend on when the items fall into place with City Council meeting dates. Councilmember Taylor asked staff about the process. Director Hutt replied staff is planning to award the contract at the first City Council meeting in June. Mayor Newton stated we can call a special meeting to deal with the contract, if necessary, rather than waiting for a regular meeting in order to save a week or two. Councilmember Lindamood asked staff if the work can begin as soon as the contract is awarded. Director Hutt replied yes. City Council Minutes April 17, 2017 City of Colleyville Page 2 Councilmember Nakamura asked staff when school starts. Director Hutt replied August 21. Mayor Newton asked staff how long it takes to finish, once started. Director Hutt replied a lot of work for 1-A is for the bridge widening, and existing curb and gutter work within the parkway, but the driving factor is associated with the drainage culvert. Mr. Gartner added there may be some other work to be completed after school has started, such as sidewalks. Councilmember Taylor stated being concerned about the intersection at Bransford Road and Glade Road, as things never go as planned. Councilmember Coplen asked staff about the cost of the interim maintenance for Glade Road, $142,000 or $198,000. Director Hutt replied he would provide the numbers. City Manager Jennifer Fadden stated $198,000 has been allocated in capital improvements for the roadway between Stafford Drive and Jim Mitchell Trail. Councilmember Lindamood asked staff if the section from Stafford Drive to Pool Road (Phase 1-B) could be skipped in order to save money. Director Hutt replied staff can look at working backwards. Mayor Newton asked staff how much does that section cost. Director Hutt replied $60,000, conservatively. Councilmember Taylor suggested looking at where the delineation lines are so that drainage and items are not placed in the ground, only to be dug up again. Mayor Newton stated that the interim maintenance pavement will be replaced at final construction, but this maintenance will provide a smooth surface for residents to drive on now. The cost of the interim maintenance is a sunk cost the entire City Council has already voted to do. Mayor Newton asked staff if they are looking for direction to see if the City Council is willing to invest $60,000 for interim maintenance (temporarily pave) for Phase 1-B (from the concrete to Bluebonnet Drive). Director Hutt replied yes. Councilmember Coplen stated she would like to wait until the right-of-way has been determined for this section. Mayor Newton asked staff if Phase 1-B includes geography outside of the Phase 1- B boundary. Director Hutt replied yes. Mayor Newton asked Mr. Gartner why the boundary is defined like that. Mr. Gartner replied the trunk line stops at the boundary limits shown today, and it is split between the current ditches. He stated the design was created so that Phase 2 could follow closely with Phase 1 to extend the storm drain as part of Phase 2. It may be necessary to extend the boundary of Phase 1-B to include the drain line. City Council Minutes April 17, 2017 City of Colleyville Page 3 Mayor Newton stated the scope of Phase 1-B would then be changed. Mr. Gartner agreed. Councilmember Lindamood asked staff if there is already a contractor in place. Director Hutt replied there is a contractor to use for the asphalt, interim maintenance. The work between Bluebonnet Drive and Jackson Road/Pool Road is scheduled for the end of the month. Councilmember Taylor asked staff if this decision is going to be voted on. Director Hutt replied this project is in the capital improvements plan. Councilmember Taylor stated being concerned about the current bar ditches holding additional water. Mayor Newton stated we are only talking about temporary pavement, which will not increase the amount of water. The only temporary pavement is in Phase 2. Mr. Gartner explained the following options: • Base Option - Curb and gutters with turn lanes, trail on the north side and sidewalk on the south • Alternate Option 1 – Ribbon curb with roadside ditches and no turn lanes, sidewalk on the north side from Montclair Street to Pool Road only, and a trail on the south • Alternate Option 2 – Alternate Option 1 with the addition of grate inlet along with the roadside ditches (storm drainage), sidewalk on the north side and trail on the south • Alternate Option 3 – Alternate Option 2 with the addition of left turn lanes, sidewalk on the north side and trail on the south • Alternate Option 4 – is a combination two options. The Base Option for Rose to Montclair and Alternate Option 3 for Montclair to Pool Road • Alternate Option 5 – Pavement reclamation with the addition of ribbon curbs and additional grading, limited pedestrian facilities (sidewalk from Behrens Road to Behrens Court, this creates a continuous sidewalk on the south side • Alternate Option 6 – Pavement reclamation only, no additional pedestrian facilities Councilmember Coplen asked Mr. Gartner if there is a difference in the number of left turn lanes within the options. Mr. Gartner replied Alternate Option 3 has one; Alternate Option 4 includes same number from the Base Option; Alternate Option 1 and 2, there are no turn lanes; Alternate Option 3, has turn lanes at Behrens and Chelsea, with none between to try to minimize the impact. Councilmember City Council Minutes April 17, 2017 City of Colleyville Page 4 Lindamood asked Mr. Gartner to minimize the impact of what? Mr. Gartner replied to minimize the width of the pavement. Councilmember Nakamura asked Mr. Gartner about the total number of turn lanes. Mr. Gartner replied nine. Councilmember Coplen asked Mr. Gartner if both entrances to Cranbrook will have turn lanes. Mr. Gartner replied no, just one, and used the exhibit to show how the turn lanes work in this area. Councilmember Lindamood asked Mr. Gartner about the curb in the Chelsea Park area. Mr. Gartner replied the barrier curb provides the smallest footprint. Councilmember Lindamood asked Mr. Gartner about the necessity for the trunk line. Mr. Gartner replied the trunk line improves the current storm drain system to meet the City code standards. Councilmember Coplen asked Mr. Gartner if all options have a sidewalk on the south side. Mr. Gartner replied yes. The Base Option and Option 4 have a sidewalk on the north side. Councilmember Lindamood asked Mr. Gartner about the difference from the east side of Montclair Drive with the Base Option and Option 4. Mr. Garter replied the Base Option is a barrier curb from beginning to end with enclosed, engineered drainage. Councilmember Lindamood asked Mr. Gartner about the curb with Option 4. Mr. Gartner replied Option 4 is a ribbon curb. Mayor Newton asked Mr. Gartner if he previously recommended Option 4. Mr. Gartner replied correct. Councilmember Lindamood asked Mr. Gartner if the sidewalk easement can be moved to the north a little. Mr. Gartner replied it could be considered. Councilmember Taylor asked Mr. Gartner if the Base Option is the most efficient, least intrusive, tightest footprint, full drainage system, reconstruction. Mr. Gartner replied yes. Councilmember Coplen asked Mr. Gartner if the Base Option runs through Chelsea Park, and then it goes to Option 3 from Montclair to Pool Road with Option 4. Mr. Gartner replied correct, but Montclair to Jim Mitchell. Councilmember Taylor asked Mr. Gartner about the reduction in the trail width. Mr. Gartner replied on the south side, from beginning to the end, the trail has City Council Minutes April 17, 2017 City of Colleyville Page 5 been reduced from 10 foot to 8 foot, and that is continued to the west end of Phase 2 to the east end. Councilmember Taylor asked Mr. Gartner about right-of-way impacts within the tightest part of the roadway. Mr. Gartner replied there are no right-of-way impacts. Councilmember Lindamood asked Mayor Newton about the difference in the pricing between the Base Option and Option 4. Mayor Newton replied Option 4 is $300,000 less. Mr. Gartner added the ribbon curb is cheaper than barrier curb. Councilmember Taylor asked Mr. Gartner if this was a best guess based on market pricing. Mr. Gartner replied yes, based on recent bids of similar items. Councilmember Nakamura asked Mr. Garter if Phase 2 is the most expensive phase. Mr. Gartner replied he believes so. Councilmember Lindamood asked Mr. Gartner if the sidewalk will be over the ditch from Camelot to Chelsea, going west. Mr. Gartner replied yes. Councilmember Lindamood suggested doing everything necessary to save trees. Councilmember Taylor suggested the planting of additional trees, where property owners will let us. Mayor Newton stated he would like the number of trees impacted to be reduced with Option 4. Councilmember Taylor stated being in favor of the Base Option with a modified trail. Councilmember Short stated being in favor of the Base Option or Option 4. Councilmembers Nakamura, Lindamood, and Coplen stated being in favor of Option 4. Mayor Newton asked Mr. Gartner for clarification of expanding Phase 1-B to Montclair. Mr. Gartner replied the expansion would include Bedford Road to Beldon Trail, as a single package. Mayor Newton asked about the benefit. Mr. Gartner replied building the entire trunk line will mitigate any drainage issues introduced with the new construction. Mr. Gartner suggested releasing the new design for Phase 2, with Option 4, and begin the utility coordination, as this portion will not hold up Phase 1-B. He stated the utilities in this area are unknown. City Council Minutes April 17, 2017 City of Colleyville Page 6 Mayor Newton stated he will do some internal processing to be sure to better understand this. Mayor Newton summarized the meeting: Phase 1-A construction will start this summer, with the difficult part being completed before school begins in the fall; Phase 1-B, right-of-way acquisition is underway, but yet to be completed; Phase 2, everyone is in a general agreement with Option 4; suggested extending Phase 1-B into Phase 2; with Option 4, save as many trees as possible, and Mayor Newton stated he wants a clear accounting of the TIF. Director Hutt stated staff will bring forward a contract amendment for TranSystems, given the design changes to the scope. Mayor Newton stated he wants to see what has been spent, and where it has been spent, on the project so far. 3. ADJOURNMENT There being no further business before the City Council, Mayor Newton adjourned the worksession at 8:00 p.m. APPROVED BY A VOTE OF 7 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE 2ND DAY OF MAY 2017. Minutes taken and prepared by: Amy Shelley, TRMC City Secretary