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HomeMy WebLinkAboutParks and Rec Advisory Board-Agenda Packets-2/4/2008City of ~ e ._. _ ~~ Texas PARKS AND RECREATION ADVISORY BOARD AGENDA Monday, February 4, 2008 6:00 p,m. For the meeting conducted at the Park Annex located at 5109 Bransford Road AGENDA NUMBER AGENDA ITEM 1. CaH to Order 2. Approval of the January 7, 2008 Parks and Recreation Advisory Board Minutes 8• Discussion and Consideration of Old City Hall Property 4. Discussion and Consideration of Trail Opportunities 5• Recreation, Athletics, Tennis and Seniors' Reports 6• Park Operations and Capital Improvement Status Reports 7. Citizen Comments/Presentations Regarding Items not on the Agenda's 8. Adjournment *(This time is allocated for citizens to informally address the Board on matters not on the agenda that require no formal action. Each presentation will be limited to a maximum of five (5) minutes. Board members may not respond to citizens who speak regarding matters not on the agenda.) i certify that the above agenda was posted on the bulletin board at City Hall on February A, 2008: ~~y"""'~ '~ '' ' "`'~ ~ .-..-----.------=-- Il~ 4 Q 7'r.xa=~ PARKS AND RECREATION ADVISORY BOARD MINUTES Monday, January 7, 2008 6:00 p.m. Pat Harn called the meeting to order at 6:04 p.m. on Monday, January 7, 2008 the Parks and Recreation Office. ROLL CALL: Pat Hom, Franklin Hyde, Steve Dalri, Peter Coyne, Deena Dendy, Brian Estridge, Vince Rosen and Charlie Warren, GISD Liaison ABSENT: Joe Ben Hassell, Councilman Tony Licata and Councilman Mike Taylor STAFF: Monica Walsh, Director of Parks and Recreation, Luke DeFilippis, Recreation Supervisor, and Wanda Drexel, Administrative Secretary Call to Order 2. Approval of the December 3, 2007 Parks and Recreation Advisory Board Minutes Vince Rosen moved to approve the December 3, 2007 Parks and Recreation Advisory Board minutes. Steve Dalri seconded the motion. The vote was unanimous. 3 Introduction of Parks and Recreation Advisory Board members appointed for the term December 2007 to December 2009 Peter Coyne, Deena Dendy, Brian Estridge and Franklin Hyde 4. Discussion and Consideration of Old City Hall Property Monica Walsh announced on January 22, 2008 at 6:30 p.m. at the Colleyville Center there would be a Neighborhood Meeting to discuss the Old City Hali Property. She requested that two (2} Park Board members be present at this meeting. Franklin Hyde and Pat Horn volunteered to attend. She also informed the board that flyers had been sent to neighbors surrounding the property and to the sports associations. Two representatives from the Baseball Association were present to answer any questions. Parks and Recreation Advisory Board January 7, 2007 Page 2 of 2 5. Discussion and Consideration of Trail Opportunities After discussion it was decided that someone from the Colleyville Sidewalk Committee would be invited to the next Park and Recreation Advisory Board meeting to explain their recommendation. Franklin Hyde made a motion to put Discussion and Consideration of Trail Opportunities on the February 4, 2008 agenda. Vince Rosen seconded. The vote was unanimous. 6. Recreation, Athletics, Tennis and Seniors' Reports Luke DeFilippis provided an overview of the current and proposed recreation programs and activities available to citizens of Calleyville and surrounding areas. 7. Park Operations and Capital Improvement Status Reports Monica Walsh, Director of Parks and Recreation, presented a status report on current projects. She also announced the McPherson Park Ribbon Cutting, January 26, 2008 at 10:00 a.m. The invitations have been mailed and also will be emailed to the Park and Recreation Advisory Board. 8. Appoint Parks and Recreation Advisory Board Chairman and Vice Chairman Vince Rosen nominated Pat Horn as Chair; however, he declined. Vince Rosen then nominated Steve Dalri as Chair. Deena Dendy seconded. The vote was unanimous. Steve Dalri nominated Joe Ben Hassell as Vice Chair. Vince Rosen seconded. The vote was unanimous. 9. Adjournment Vince Rosen moved to adjourn at 7:13 p.m. Steve Dalri seconded the motion. The vote was unanimous. Respectfully submitted and approved: rI'l aru~a, ...~1. .C~frv. ice .~ Wanda Drexel, Administrative Secretary ~,~` CITY O1~ CCJLLEYVILLE ''~"'' PA RKS AND R~'CREA TION Meeting Agenda # .~..~ .rs'3`"'~n~r..... 2/4/08 3 caUQyville parks and recreation r }, • Department: Parks and Recreation Subject: Discussion and Consideration of Old City Hall Property Staff will update board on the public meeting. The public meeting was held on Tuesday, January 22, 2008, 6:30 p.m. at the Colleyville Center. There were approximately 50 people in attendance. The meeting began with introductions of City staff and Parks and Recreation Advisory Board members. Pat Horn discussed the purpose of the meeting. Monica Walsh discussed the process, Comprehensive Parks, Recreation and Open Space Master Plan and handed out a summary of facility priority items. The public input process had about 25 people speak regarding the property. The majority of responses were related to selling the property, developing it residentially, no ballfields, natural area and small park for families. Other responses included ballfields without lighfis, dog park, tennis courts, botanic garden, and use Comprehensive Parks, Recreation and Open Space Master Plan priorities to address park. After public input process, staff mentioned all information would be discussed at the February Parks and Recreation Advisory Board meeting. ACTION TO BE TAKEN ^ Discussion Only ^ Procedural Change ^ Information Only ®Posslble City Council Policy Recommendation CITY OF COLLEYVILLE "'~"""` PARKS AND RECREATION ~r- '` "~-- Meeting Agenda # 02/04/08 4 calleyvtkle parks and recrec~tian ! + } , , M Department: Parks and Recreation Subject: Discussion and Consideration of Trail Opportunities Gail Manion, Chair of the Colleyville Trails and Sidewalk Committee will discuss the recammendatian on the Webb House and Pleasant Run Trail. Board to discuss trail opportunities concerning the Colleyville Ecanamic Development Capital Improvement Program budget related to Webb House Trail and Pleasant Run Trail. The Colleyville Trails and Sidewalk Committee recommended using CEDC funding for the Webb House Trail of $162,000 for Pleasant Run Trail construction. The remaining balance of $28,000 ($20,000 Parkland Dedication Fund and $8,000 CEDC Fund) for the Webb House Trail will allow the design process to begin. This recommendation is based on timing of Webb House Trail construction related to Pleasant Run Trail construction. ACTION TO 8E TAKEN ^ Discussion Qnly ^ Procedural Change ^ Information Only ~ Possible City Council Policy .Recommendation Page 1 of 1 ~,~'' CITY OF ~OLLEYVILLE '"~'"' PARKS At1/D RECREATION ~1Nr- Meeting Agenda # 02!04108 5 caller/villa parks and recreation _.~ • ,.. • Department: Parks and Recreation Subject: Recreation, AthEetics, Tennis and Senior's Reports I. Recreation A. On Monday, January 7, 2008 classes began far the winter/spring session. II. Athletics A. Contracts are being finalized with the Youth Sport Associations for the spring season. B. Enrollments for Spring Volleyball signups have begun with the season to start late March. III. Tennis A. On January 15, the winter semester of the junior development program began with 35 participants. B. For the month of January, 24 private lessons were offered to youths and adults. III. Senior Adul#s A. Metroport Meafs an Wheels luncheons and activity program continues on the first and third Friday of each month. In January, they had 209 participants who enjoyed the luncheons at the Senior Center. B. In January, 201 individuals visited the Senior Center 720 times with 40 attendances being class related. Out of the 201 individuals 66.66% were residents. C. In January, the Colleyville Senior Center began new hours of operations as follows: Monday Closed Tuesday 8:00 a.m. - 2:00 p.m. and 5:00 p.m. - 9:00 p.m. Wednesday -Friday 8:00 a.m. - 2:00 p.m. ACTION TO BE TAKEN ^ ©iscussion Onty ^ Procedural Change ® Information Only ^ Possible City Council Policy Recommendation Page 2 of 2 January Recreation Classes and Pro rams Enrollments Total Income Adult Enrichment g 13 $695 Youth Develo ment 19 56 $3,068 Tennis NA 51 $4,120 Athletic Pro rams 2 21 $1,600 Senior Adults 26 91 $970 S ecial Events 1 45 $1,420 Facility RentalslField Maintenance Fees NA NA $240 Volunteers 0 0 NA Totals 56 277 $12,913 ~~ I//colleyvilla perks and recrepfion Meeting Agenda # 02/04/08 6 Department: Parks and Recreation Subject: Park Operations and Capital Improvement Status Reports COTTONBELT TRAIL. PHASE II Project Description: Design of Cottonbelt Trail Phase II Consultant: Halff Associa#es, Inc. Contractor: N!A Status: Under design Substantial Completion: Spring 2008 McPHERSON PARK. FINAL PHASE Project Description: McPherson Park, Final Phase Consultant Newman, Jackson Bieberstein, Inc. Contractor: N/A Status: Design Substantial Completion: Winter 2009 ACTION TO BETAKEN ^ Discussion Only ^ Procedural Change ® Information Only ^ Possible City Council Policy Recommendation CITY OF Ct~LLLYViLLE PAR/~CS A111D RECREATIt~NI' Page 7 of 3 Parks and Operations Capital Improvement Status Reports Page 2 of 3 2048 Parks and Recreation CIP Projects-13 • Park Master Plan • Trails • McPherson Park Phase -Final Phase in design • Nature Center Sign - in progress • Webb House Trail - in progress • Log Barn -completed • Cottonbeft Trail Phase II - in design, 90% sent to TXDOT • Senior Center Open Space Area - in progress • Playground Safety Signs - in progress • Irrigation Monitoring System - in progress • McDonwell School Road Trail - in progress • ADA Ramp at L.D. Lockett House - in progress 2009 Parks and Recreation CIP Proiects-1 • McPherson Park Phase -Final Phase 2010 Parks and Recreation CIP Proiects-3 • Senior Center Open Space Area • LD Lockett Path • Pleasant Run Trail Parks and Operations Capital Improvement Status Reports Page 3 of 3 City Council Action January 8. 2008 Pre-Council: Discussion of guest bingo callers for senior citizen Meals on Wheels luncheons Proclamations: In recognition for service on the Parks and Recreation Advisory Board - Ms. Connie Hampton, Ms. Sheryl Black and Mr. Bob Leininger Texas Turfgrass Associations 2007 Baseball Field of the Year Award for City of Colleyville Parks and Recreation Department --Chuck Majors, Parks Superintendent and Troy Crawford, Parks Supervisor Announcements: The City of Colleyville is conducting an Open House on January 90, 2008 at all municipal facilities. Light refreshments and tours will be available during business hours.