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HomeMy WebLinkAboutCity Council-Minutes-4/4/2017City of Colleyville Page 1 City of Colleyville City Council Agenda City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Tuesday, April 4, 2017 WORKSESSION 4:30 PM EXECUTIVE CONFERENCE ROOM THIRD FLOOR CALL TO ORDER WS-1 Presentation of the 2017 citizen survey results WS-2 Senior Center facility usage WS-3 Presentation and discussion of the Integrated Mosquito Management Program WS-4 Follow-up discussion of bids received for solid waste and recycling services and contractor experience WS-5 Discussion of the April 4, 2017, City Council regular agenda items 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with attorney on legal issues raised by public hearing or action items on the agenda Section 551.071 - Legal - Consultation with City Attorney regarding contemplated litigation concerning pending construction activity and operations of the TexRail project within the City Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities Section 551.074 - Personnel - Deliberate the appointment, employment, evaluation and duties of the Municipal Court Judge Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information that the City has received from business prospects that the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect City Council Agenda April 4, 2017 City of Colleyville Page 2 REGULAR MEETING 7:30 P.M. CITY COUNCIL CHAMBERS INVOCATION: Pastor Josh Anderson, Colleyville Presbyterian PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-17-4108 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition Proclamation in recognition of Child Abuse Prevention Month - Shellie McMillon, Director of Community Engagement, Alliance for Children Proclamation in recognition of the Grapevine-Colleyville Future Farmers of America members and advisors - FFA Advisors Heather Bemenderfer, Taylor McGrew, and GCFFA students, and Mayor Richard Newton, and Councilmembers Nancy Coplen and Bobby Lindamood Recognition of employees' years of service 4. CONSENT: READING AND PUBLIC HEARING - Resolution R-17-4109 4a Approval of the minutes of the regular City Council meeting of March 21, 2017 5. ORDINANCE(S): FIRST READING AND PUBLIC HEARING 5a Ordinance O-17-2008 Consideration of a Special Use Permit for a servants or caretakers quarters and a Special Use Permit to allow for an accessory building larger than permitted on Tract 3H, Abstract 211, BBB & C RY Survey, located at 5513 Lowrie Road, Case ZC17-002 5b Ordinance O-17-2009 Approval of an ordinance to amend the appointment of an Associate Municipal Court Judge City Council Agenda April 4, 2017 City of Colleyville Page 3 6. RESOLUTION(S): READING AND PUBLIC HEARING 6a Resolution R-17-4110 Suspension of the April 21, 2017 effective date of Oncor Electric Delivery Company's requested rate change for the maximum period allowed by law 6b Resolution R-17-4111 Consideration of an appointment to the Planning and Zoning Commission 6c Resolution R-17-4112 Consideration of an appointment to the Colleyville Economic Development Corporation 6d Resolution R-17-4113 Consideration of entering into contract negotiations with a specific contractor for solid waste and recycling services 7. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA 8. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR APRIL 4, 2017 - READING AND PUBLIC HEARING - RESOLUTION R-17-4114 9. ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards March 31, 2017 by 5:00 p.m. Amy Shelley, TRMC City Secretary A quorum of any Colleyville board, commission, or committee may be present at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1133, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 City of Colleyville City Council Minutes City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Tuesday, April 4, 2017 Mayor Richard Newton called the Colleyville City Council Worksession to order on Tuesday, April 4, 2017, at 4:30 p.m. ROLL CALL: Mayor Richard Newton, and Councilmembers Tammy Nakamura, Bobby Lindamood, Nancy Coplen and Mike Taylor Absent: Mayor Pro Tem Chris Putnam at Roll Call arrived at 5:03 p.m., and Councilmember Jody Short City Manager Jennifer Fadden, Assistant City Manager/Director of Public Safety Mike Holder, Interim Assistant City Manager and Executive Director of Economic Development and Communications Mark Wood, Fire Chief Brian Riley, Assistant Police Chief Robert Hinton, Interim Chief Financial Officer Winston Duke, Human Resources Director Rachel Huitt, Public Works Director Jeremy Hutt, City Engineer Cheryl Taylor, Environmental Compliance Officer Randy Bright, Community Development Director Ben Bryner, Recreation and Library Director Mary Rodne, Recreation and City Events Manager Lisa Escobedo, Accounting Manager Karen Hines, Parks Manager Heather Dowell, Marketing Coordinator Dustin Dangli, SH26 Coordinator James Hubbard, Strategic Services Manager Adrienne Lothery, Information Systems Manager Chris Pena, City Attorney Whitt Wyatt, and City Secretary Amy Shelley WS-1 Presentation of the 2017 citizen survey results Strategic Services Manager Adrienne Lothery presented this item and answered questions of the City Council. Andrea Thomas of National Service Research was available to answer questions as well. Councilmember Coplen asked Ms. Thomas if there has always been a 3.3 percent error. Ms. Thomas replied the previous year’s surveys were at three percent. This year, the responding went down, the error went up. Councilmember Taylor asked staff if “enhance opportunities for community gatherings” was ranked the lowest on question Q7b. Ms. Thomas replied yes. Councilmember Coplen asked if the area of residence exhibit was divided by population. Manager Lothery replied no, the geographic locations are based on the garbage and recycling schedule. City Council Minutes April 4, 2017 City of Colleyville Page 2 Councilmember Taylor asked staff if the percentage is the number of households. Manager Lothery replied no, it is the percentage of respondents. Councilmember Taylor asked staff if “work outside of Colleyville” means anything outside or across the City limits. Manager Lothery replied yes. Councilmember Coplen asked staff if the Parks Master Plan process has begun. Parks Manager Heather Dowell replied yes. Councilmember Coplen asked staff if the plan will include sidewalks. Manager Dowell replied the plan will address trails, and will work in conjunction with the comprehensive plan. Councilmember Lindamood asked staff about the savings with the paperless survey. Manager Lothery replied there was a smaller difference overall of about $1,500. Mayor Newton stated the survey was good with good results. He suggested staff and City Council should look at the comments. People would like more information on Planning and Zoning Commission items, and generally what is happening in the City. We should think about the communication of those items with an effort to educate everyone about email. There is an opportunity to set objectives to double those numbers. There is a strong migration to the use of electronic and social media communications. He stated being curious about what other cities are doing, and what they are doing that is valuable, such as Southlake with their SPIN signs. Interim Assistant City Manager/Executive Director of Economic Development and Communications Mark Wood recently presented the communication strategy to the City Council, and that strategy needs to be better communicated to the community. The common themes were roads, better communication to citizens in upcoming zoning decisions, and taxes. People perceive their taxes are high, and that this is due to City taxes. While in reality, the City portion is only 15 percent of their total tax bill. There is a need to consistently communicate what the City tax rate is, and how we manage the total City tax revenue by adjusting the tax rate. We also need to make the case and consistently communicate the services the City provides using the tax revenue the City generates. Councilmember Lindamood stated some of the comments about wanting things done, have already been put in place. Staff is going to be able to do a lot with the new website to make communications better. Councilmember Taylor asked staff what is on the zoning signs. Community Development Director Ben Bryner replied information about a zoning change request on the property, and to call this number. Councilmember Taylor stated information seems to be lacking on the signs, because he sees more information on other cities signs. City Council Minutes April 4, 2017 City of Colleyville Page 3 Councilmember Taylor stated he would like something for Facebook that City Councilmembers could share about signing up for emails about City information. Mayor Newton encouraged staff and City Councilmembers to read the comments to see if there are themes or items which can be addressed. Ms. Thomas agreed and stated the satisfaction with the quality of life is extremely high, compared to other cities. WS-2 Senior Center facility usage Recreation and City Events Manager Lisa Escobedo presented this item and answered questions of the City Council. Councilmember Taylor asked staff about the naming of the Oklahoma room. Manager Escobedo replied she did not know. Councilmember Taylor suggested the Alamo Room, or something fitting to Texas. Mayor Newton asked staff if the utilization of the rooms takes place when staff is at the Senior Center. Manager Escobedo replied yes, usually 8 a.m. to 5 p.m. Mayor Newton asked staff if there are some small rooms which could be utilized for small meetings and without impacting staff time. Manager Escobedo replied yes, there are times during the non-programming sessions in which rooms are available. Councilmember Taylor stated the purpose of this item was to identify the down time or dead space in which other uses could be there, and if we are truly utilizing the facility to the best use to the tax payers. This is all good information, but it does not answer that question. Mayor Newton said this is not meant to take away business from Colleyville Center. Councilmember Nakamura stated there are smaller subcommittees that would like to have meetings, and in a place in which they do not have to pay. Councilmember Taylor stated we need to know the room capacity, such as a conference setup or seating. The organizations, Colleyville related, could have their monthly board meetings and such at the Senior Center. Mayor Newton stated staff would have to define those time windows when the areas/rooms are available. Councilmember Coplen agreed, persons could call and check availability. Councilmember Taylor stated there may be nights during the week that could be available, maybe by request, which would require staff to be present. City Council Minutes April 4, 2017 City of Colleyville Page 4 Mayor Newton suggested looking at when the small rooms are not being utilized. Manager Escobedo replied Monday through Thursday recreation programs are being held and staff is there until 9:00 p.m. Councilmember Coplen asked staff how the land behind the Senior Center is being utilized. Manager Dowell replied the land is being used for practices and it is a first come first serve basis and anyone is allowed. Councilmember Taylor stated it would be convenient if we could direct people to call a number to check the availability of space. Mayor Pro Tem Putnam suggested maybe just a note on the senior page of the new website. Councilmember Nakamura suggested a disclaimer of “subject to availability.” Councilmember Taylor stated the larger groups will have to remain at the Colleyville Center. Councilmember Nakamura agreed. Councilmember Lindamood stated the meeting space at Market Street is there, but it is too loud. Mayor Newton suggested staff bring back their recommendations, and then City Council can decide what they want to do. WS-3 Presentation and discussion of the Integrated Mosquito Management Program Public Works Director Jeremy Hutt presented this item and answered questions of the City Council. Councilmember Taylor asked staff about the differences in the mosquito traps. Director Hutt explained the differences in the Gravid and BG Sentinel traps, how they are used, and how they operate. Mayor Newton asked staff what is included in the free site assessments by Colleyville staff. Director Hutt replied the site assessment is free of charge, and staff will walk the property to identify things which may be a breeding ground for mosquitos. Councilmember Taylor asked staff if all cities are doing the same preventative measures, given the County numbers have dropped. Director Hutt replied yes, 2012 was the beginning when things started happening, and since then there has been a lot of public awareness with a much more assertive effort in this area. Councilmember Lindamood asked staff if the four positive samples are in one sitting or spread out. Director Hutt replied for the adulticide to be applied, there would have to be two positive samples at one location. City Council Minutes April 4, 2017 City of Colleyville Page 5 Councilmember Lindamood asked staff how much time there is between each sample taken. Director Hutt replied there will be four static sites tested each week. Councilmember Lindamood asked staff if a positive sample will be tested weekly. Compliance Officer Bright replied the wait time is a month given, the life cycle of the mosquito, unless it is a static testing site. The site is monitored. Councilmember Taylor asked staff if static is a pond versus streams. Director Hutt replied static sites are tested every week on the same day of the week, and proposed two additional traps rotating throughout the City. Councilmember Taylor asked staff if the traps are in a standard place every year, or moved around the City. Compliance Officer Bright replied they stay in the same place. Councilmember Taylor asked staff if that is every year. Compliance Officer Bright replied yes; however, this year staff is proposing to move one. Councilmember Taylor asked staff if this is based on historical data to move it. Compliance Officer Bright replied currently these would be placed on all City owned properties so that response time is quicker than on private properties. Director Hutt added we have better control over City owned property than private properties. Councilmember Coplen asked staff if you get permission to access on private property, do you need to come back for the next year. Director Hutt replied access is granted through the duration of the current season. Councilmember Taylor asked staff if the traps are being placed in the proper location, not just because we have easier access. Director Hutt replied staff is looking at the entire area and how we can get good coverage. Residents are very cooperative and will let staff know if an issue is present. Councilmember Taylor asked staff if the same hits in the past are still being monitored. Director Hutt replied yes, and staff is going after those areas to address and monitor those sites. Councilmember Lindamood asked staff if we have enough test sites. Director Hutt replied yes, and staff is making sure that Tarrant County has the capacity to test another site. If there are significant concerns, staff will take sites out of rotation, to try to figure out those specific issues. Mayor Pro Tem Putnam stated staff does an outstanding job with monitoring the results and using the program. Director Hutt agreed. City Council Minutes April 4, 2017 City of Colleyville Page 6 Director Hutt stated staff will bring forward a revised program at the next City Council meeting. WS-4 Follow-up discussion of bids received for solid waste and recycling services and contractor experience Strategic Services Manager Adrienne Lothery presented this item and answered questions of the City Council. Mayor Pro Tem Putnam asked staff if the current vendor has proven the adjustments or price increases. Manager Lothery replied Progressive has not seen a price increase in some years, and those adjustments would come to City Council. Mayor Newton asked the City Councilmembers if their concerns were addressed. Councilmember Taylor replied his questions were answered. Councilmember Taylor asked CWD if the landfill rates go up, will Colleyville’s rates go up. Mr. Greg Raimer, CWD, replied it has not happened in the 33 years he has been doing business with those landfills. The advantage of not owning a landfill means we can use the closest landfill rather than driving further to get to one that is owned. Councilmember Taylor asked Mr. Raimer about the types of household hazardous waste that will be picked up by CWD. Mr. Raimer replied all toxics, paints, pool chemicals and cleaners, nothing radioactive, electronics, and light bulbs. Councilmember Taylor asked Mr. Raimer about appliances. Mr. Raimer replied not metal goods. Mayor Newton asked Mr. Raimer about the age of their vehicles. Mr. Raimer replied the average age is 4.5 years, with 135 large pieces of equipment, with 45 being CNG, and we have our own truck paint booth so they all look new. Councilmember Taylor asked Norm Bulaich, Progressive, how they can maintain the same number of service vehicles and service days but with an increase in service stops. Mr. Bulaich replied a fifth truck was added. Manager Lothery concurred and stated both Progressive and CWD propose to run five trucks. Councilmember Taylor asked Mr. Bulaich why things began to happen, such as missed or portions of streets missed. Mr. Bulaich replied over the last 14 years, service has been pretty good. Last year with the merger of Waste Connections, more capital was provided for us to manage the fleet and service better. More trucks have been added and we have made improvements to overcome any issues, but because of the volume of trash picked up, we are a little late in getting out of Colleyville. City Council Minutes April 4, 2017 City of Colleyville Page 7 Mayor Newton stated this item will be discussed more during the regular meeting when reviewing the resolution. WS-5 Discussion of the April 4, 2017, City Council regular agenda items There was no discussion of this item. Mayor Newton adjourned the worksession at 6:30 p.m. Mayor Newton called the Executive Session to order at 6:31 p.m., and called the roll. ROLL CALL: Mayor Richard Newton, Mayor Pro Tem Chris Putnam, and Councilmembers Tammy Nakamura, Bobby Lindamood, Nancy Coplen and Mike Taylor Absent: Councilmember Jody Short 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with attorney on legal issues raised by public hearing or action items on the agenda Section 551.071 - Legal - Consultation with City Attorney regarding contemplated litigation concerning pending construction activity and operations of the TexRail project within the City Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities Section 551.074 - Personnel - Deliberate the appointment, employment, evaluation and duties of the Municipal Court Judge Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information that the City has received from business prospects that the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect Mayor Newton explained the Executive Session had been called in accordance with the Texas Government Code, Chapter 551, Subchapter D, Section 551.071, Legal, Section 551.072, Real Estate, Section 551.074 Personnel, and Section 551.087, City Council Minutes April 4, 2017 City of Colleyville Page 8 Economic Development. He further explained there would be no decisions made or action taken during this time. Executive Session was adjourned at 6:31 p.m. The regular meeting of the Colleyville City Council was called to order by Mayor Newton at 7:31 p.m. ROLL CALL: Mayor Richard Newton, Mayor Pro Tem Chris Putnam, and Councilmembers Tammy Nakamura, Bobby Lindamood, Nancy Coplen and Mike Taylor Absent: Councilmember Jody Short City Manager Jennifer Fadden, Assistant City Manager/Director of Public Safety Mike Holder, Interim Assistant City Manager and Executive Director of Economic Development and Communications Mark Wood, Fire Chief Brian Riley, Assistant Police Chief Robert Hinton, Interim Chief Financial Officer Winston Duke, Human Resources Director Rachel Huitt, Public Works Director Jeremy Hutt, City Engineer Cheryl Taylor, Community Development Director Ben Bryner, Recreation and Library Director Mary Rodne, Parks Manager Heather Dowell, Marketing Coordinator Dustin Dangli, SH26 Coordinator James Hubbard, Strategic Services Manager Adrienne Lothery, Information Systems Manager Chris Pena, City Attorney Whitt Wyatt, and City Secretary Amy Shelley Mayor Newton expressed his appreciation to Pastor Molden and First Baptist Church Colleyville for the luncheon provided to the City staff on Friday, March 31st. INVOCATION: Pastor Dale Molden, First Baptist Colleyville PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-17-4108 This resolution was not needed. 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition Mayor Newton encouraged seniors to attend the 5th Annual Senior Synergy Expo on Thursday, May 4, 2017, from 8:30 a.m. to 2:00 p.m., with a free lunch. City Council Minutes April 4, 2017 City of Colleyville Page 9 Proclamation in recognition of Child Abuse Prevention Month – Jamie Harton, Volunteer Coordinator, Alliance for Children Mayor Newton presented a proclamation in recognition of Child Abuse Prevention Month to Jamie Harton, Volunteer Coordinator, Alliance for Children. Ms. Harton spoke regarding child abuse and thanked the Mayor and City Council for helping to bring awareness. Proclamation in recognition of the Grapevine-Colleyville Future Farmers of America members and advisors - FFA Advisors Heather Bemenderfer, Taylor McGrew, and GCFFA students, and Mayor Richard Newton, and Councilmembers Nancy Coplen and Bobby Lindamood Mayor Newton and Councilmembers Nancy Coplen and Bobby Lindamood presented a proclamation in recognition of the Grapevine-Colleyville Future Farmers of America members and advisors to FFA Advisors Heather Bemenderfer, Taylor McGrew, and GCFFA students. Recognition of employees' years of service Mayor Newton recognized employees’ years of service and the following certificates were presented: Chief Mike Holder recognized: Heather Dowell, Parks – 1 Year; Tracy Gordon, Police – 1 year; Chris Anderson, Police, 5 Years; Scotty Graves, Police – 10 Years; and Jeremy Hutt, Public Works – 10 Years. Karen Randolph, Municipal Court Administrator recognized Regina Warner, Municipal Court – 1 Year. Public Works Director Jeremy Hutt recognized: Angel Nuncio, Public Works – 1 Year; Gilberto Rolon, Public Works – 1 Year; and Jaime Gutierrez, Public Works – 5 Years. 4. CONSENT: READING AND PUBLIC HEARING - Resolution R-17-4109 4a Approval of the minutes of the regular City Council meeting of March 21, 2017 Mayor Newton read Resolution R-17-4109 in its entirety. Mayor Newton opened the public hearing at 8:03 p.m. There was no one present wishing to speak and Mayor Newton closed the public hearing at 8:03 p.m. City Council Minutes April 4, 2017 City of Colleyville Page 10 Councilmember Coplen made a motion to approve Resolution R-17-4109. Councilmember Nakamura seconded the motion. The motion to approve carried with the following vote: Aye: 6 – Mayor Richard Newton, Mayor Pro Tem Chris Putnam and Councilmembers Tammy Nakamura, Bobby Lindamood, Mike Taylor, and Nancy Coplen Absent: 1 – Councilmember Jody Short 5. ORDINANCE(S): FIRST READING AND PUBLIC HEARING 5a Ordinance O-17-2008 Consideration of a Special Use Permit for a servants or caretakers quarters and a Special Use Permit to allow for an accessory building larger than permitted on Tract 3H, Abstract 211, BBB & C RY Survey, located at 5513 Lowrie Road, Case ZC17-002 Mayor Newton read the caption of Ordinance O-17-2008. Community Development Director Ben Bryner presented this item and briefed the City Council. Mayor Newton asked staff if the current utilities are tied to the existing garage. Director Bryner replied yes. Mayor Pro Tem Putnam asked staff if the unit can be restricted from being used as a rental. Director Bryner replied it would be difficult for staff to know when it is being rented and enforced. Councilmember Taylor asked staff if there is one common electric meter. Director Bryner replied yes, and that is the stipulation the Planning and Zoning Commission wanted. Councilmember Lindamood asked staff if there was another structure being used as a mother-in-law suite. Director Bryner replied there is no record of another structure being used as livable space such as a full kitchen. Councilmember Lindamood asked staff about the square footage of the porch. Director Bryner replied 265 square feet. Joel Justice, 5513 Lowrie Road, applicant and property owner, presented this item and briefed the City Council. He stated the current structure is more like a pool cabana not a living quarter. City Council Minutes April 4, 2017 City of Colleyville Page 11 Councilmember Lindamood asked Mr. Justice if he is the original owner. Mr. Justice replied no, the original owner used the upstairs as his attorney’s office. Councilmember Taylor asked Mr. Justice if the other detached dwelling is used for storage. Mr. Justice replied the common pool house is their cantina. Councilmember Taylor asked Mr. Justice if the pool house is larger than what he is proposing to construct. Mr. Justice replied the new structure would be used for his mother’s home, and it would allow her to park in the garage and walk into her home without being in the rain. Councilmember Lindamood asked Mr. Justice if he would be good with removing the porch area. Mr. Justice said it would not be a deal breaker, but his mother likes to be able to walk outside and enjoy the backyard area. Mayor Newton stated if the garage had been built with a walkway from the home structure, this request would not be necessary. He stated if they were to sell this home, in the future, he would like to be assured the structure would not be rented. Mayor Newton opened the public hearing at 8:20 p.m. Lola Lawrence, 4105 Greenway Court, asked if this variance is for this site only. Mayor Newton replied yes. She asked if this is going to be used for servants/caretakers, but it also mentions family, which it will be. She asked if this type of request will override covenants of the HOA. Mayor Newton replied no. She stated being concerned the request could set a precedence. There were no others present wishing to speak and Mayor Newton closed the public hearing at 8:22 p.m. To address Ms. Lawrence’s questions Mayor Newton stated that Mr. Justice’s mother will be living in the proposed structure, and the reason for the special approval is because of the kitchen space. The deed restrictions or covenants are not governed or enforced by the City, it is up to the HOAs. Setting a precedence will depend on a person’s view, and in this particular instance the square footage is only going over the permitted square footage very minimal, and most of it is porch space. This was a first reading, therefore, the City Council did not take any action. 5b Ordinance O-17-2009 Approval of an ordinance to amend the appointment of an Associate Municipal Court Judge Mayor Newton read the caption of Ordinance O-17-2009. City Council Minutes April 4, 2017 City of Colleyville Page 12 City Manager Jennifer Fadden presented this item and briefed the City Council. Mayor Newton opened the public hearing at 8:30 p.m. There was no one present wishing to speak and Mayor Newton closed the public hearing at 8:30 p.m. This was a first reading, therefore, the City Council did not take any action. 6. RESOLUTION(S): READING AND PUBLIC HEARING 6a Resolution R-17-4110 Resolution R-17-4110 - Suspension of the April 21, 2017 effective date of Oncor Electric Delivery Company's requested rate change for the maximum period allowed by law Mayor Newton read Resolution R-17-4110 in its entirety. Strategic Services Manager Adrienne Lothery presented this item and briefed the City Council. Mayor Newton opened the public hearing at 8:36 p.m. There was no one present wishing to speak and Mayor Newton closed the public hearing at 8:36 p.m. Mayor Pro Tem Putnam made a motion to approve Resolution R-17-4110. Councilmember Lindamood seconded the motion. The motion to approve carried with the following vote: Aye: 6 – Mayor Richard Newton, Mayor Pro Tem Chris Putnam and Councilmembers Tammy Nakamura, Bobby Lindamood, Mike Taylor, and Nancy Coplen Absent: 1 – Councilmember Jody Short 6b Resolution R-17-4111 Resolution R-17-4111 - Consideration of an appointment to the Planning and Zoning Commission Mayor Newton read Resolution R-17-4111 in its entirety. Mayor Newton opened the public hearing at 8:42 p.m. City Council Minutes April 4, 2017 City of Colleyville Page 13 There was no one present wishing to speak and Mayor Newton closed the public hearing at 8:42 p.m. Councilmember Taylor made a motion to approve Resolution R-17-4111 with the appointment of John Frazier to the Planning and Zoning Commission to September 2017. Mayor Pro Tem Putnam seconded the motion. The motion to approve carried with the following vote: Aye: 6 – Mayor Richard Newton, Mayor Pro Tem Chris Putnam and Councilmembers Tammy Nakamura, Bobby Lindamood, Mike Taylor, and Nancy Coplen Absent: 1 – Councilmember Jody Short 6c Resolution R-17-4112 Resolution R-17-4112 - Consideration of an appointment to the Colleyville Economic Development Corporation Mayor Newton read Resolution R-17-4112 in its entirety. Mayor Newton opened the public hearing at 8:47 p.m. There was no one present wishing to speak and Mayor Newton closed the public hearing at 8:47 p.m. Councilmember Taylor made a motion to approve Resolution R-17-4112 appointing John Terhoeve to the Colleyville Economic Development Corporation to September 2017. Councilmember Lindamood seconded the motion. The motion to approve carried with the following vote: Aye: 6 – Mayor Richard Newton, Mayor Pro Tem Chris Putnam and Councilmembers Tammy Nakamura, Bobby Lindamood, Mike Taylor, and Nancy Coplen Absent: 1 – Councilmember Jody Short 6d Resolution R-17-4113 Resolution R-17-4113 - Consideration of entering into contract negotiations with a specific contractor for solid waste and recycling services Mayor Newton read Resolution R-17-4113 in its entirety. City Council Minutes April 4, 2017 City of Colleyville Page 14 Strategic Services Manager Adrienne Lothery presented this item and briefed the City Council. Councilmember Coplen stated she would like the option of household hazardous waste pick up and leaf recycling. Mayor Pro Tem Putnam stated he would hate to add the leaf recycling for a year round expense when it is utilized seasonally. Mayor Newton stated he would prefer to stay with the 65 gallon recycle bin rather than the 95 gallon. City Manager Jennifer Fadden stated there may be some negotiations to be made with the vendor, especially if there is a price differential. There may be options to let the resident chose one or the other. Manager Lothery added there is not a significant price difference in the two. Mayor Newton asked Mr. Raimer if it is an option to the resident to choose the size of their recycle bin. Mr. Raimer replied it complicates the distribution significantly. Councilmember Taylor stated that is a one-time complication. Mr. Raimer stated he would prefer to give everybody one size, and then switch out the ones for the residents who want a large bin. Councilmember Taylor asked Mr. Raimer if the 95 gallon is wider, deeper, and higher. Mr. Raimer replied yes. Mayor Pro Tem Putnam asked Mayor Newton if his concern is about the inconvenience for storing the bin. Mayor Newton replied yes. Councilmember Nakamura agreed and stated her HOA does not like it when it is not stored in her garage. Councilmember Taylor stated the storing of the bin was a concern before too. Mayor Newton suggested providing the 65 gallon to everyone, and allow a larger bin on request. Mr. Raimer agreed. Councilmember Taylor asked Mr. Raimer about the household hazardous waste pickup. Mr. Raimer replied one specific day a month will be the pickup for the HHW, and customer service will mail the resident a package of instructions, phone numbers, and the date it will need to be ready. Package the materials and place by your door side for collection. This includes toxins, pool supplies, and electronics. Mayor Pro Tem Putnam asked staff about how many residents drop off annually at the Fort Worth site. Manager Lothery replied about 900 residents drop off items annually, and Colleyville is one of the highest per capita users. Councilmember Lindamood stated CWD can still pick up the Christmas trees; they use LPG trucks which is cleaner on our streets; they use five axle trucks, which is City Council Minutes April 4, 2017 City of Colleyville Page 15 easier on the asphalt streets; they are a mom-and-pop business and very helpful; and they have invested $2 million into having their own recycler. Mayor Newton asked staff if the Fort Worth HHW site will still be available to the residents if they chose to use it. City Manager Jennifer Fadden replied yes, which is a separate cost. Mayor Newton opened the public hearing at 9:13 p.m. Kathy Wheat, 206 Colton Court, spoke in support of this request and expressed her appreciation to the City Council for their mitigation of a core service received by the residents, especially the HHW. There were no others present wishing to speak and Mayor Newton closed the public hearing at 9:15 p.m. Councilmember Lindamood made a motion to approve Resolution R-17- 4113. Councilmember Nakamura seconded the motion. The motion to approve carried with the following vote: Aye: 6 – Mayor Richard Newton, Mayor Pro Tem Chris Putnam and Councilmembers Tammy Nakamura, Bobby Lindamood, Mike Taylor, and Nancy Coplen Absent: 1 – Councilmember Jody Short 7. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA David Groves, 5702 Ponderosa Street, spoke about having to build a sidewalk on his newly developed property that will lead to nowhere. Kathy Hadley, 204 Timberline Drive North, spoke about the following: the SH26 contractor is doing well and they are quick; the speed limit of 30 mph on Glade Road is fine, and she likes the bar ditches; continue to protect and preserve the way and reasons why people moved to Colleyville; and about being concerned about the freight trains moving through Colleyville. John Zeitlin, 1800 Glade Road, spoke about the following: thanked Mayor Pro Tem Chris Putnam for his willingness to step up for people’s property rights; asked for City Council to ask the candidates to be considerate before walking on their property to campaign; and for the protection of property rights. City Council Minutes April 4, 2017 City of Colleyville Page 16 8. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR APRIL 4, 2017 - READING AND PUBLIC HEARING - RESOLUTION R-17-4114 This resolution was not needed. 9. ADJOURNMENT There being no further business before the City Council, Mayor Newton adjourned the City Council meeting at 9:31 p.m. APPROVED BY A VOTE OF 7 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE 18TH DAY OF APRIL 2017. Minutes taken and prepared by: Amy Shelley, TRMC City Secretary