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HomeMy WebLinkAboutColleyville Sidewalks Committee-Minutes-9/25/2007GItY o! COLLEYVILLE TRAILS AND SIDEWALKS COMMITTEE ® MEETING MINUTES -September 25, 2007 Y'ca.. CALL TO ORDER The meeting was called to order at 3:05 p.m. ROLL CALL Present: Gail Manion, Deena Dendy, Odilon Alvarado, David Klenzendorf, Jack Olsen, Judy Atwood, and Councilmember Liaison Tony Licata; Visitors: Charles Bethards - Kingswood HOA, Mike Matton -Kingwood HOA, and Alan Chernoff -Tiffany Park HOA Staff Present: Steve Chutchian, Jeremy Hutt, Matt McCombs and Kathy Moore APPROVAL OF MINUTES Gail Manion requested that Nancy Jane Langford be added to the attendance; verbiage was added to Agenda Item 4 concerning the 2008 Projects to be considered. Judy Atwood requested that her request for information concerning a sidewalk trail along Glade Road be added to Agenda item 2. Also, a spelling correction was made. Judy Atwood made a motion to accept the minutes with changes, and Jack Olsen seconded the motion. AGENDA ITEMS 1. Update on the 2007 Sidewalk Improvements Steve Chutchian gave an update on the 2007 Sidewalk Improvements. There are concerns on a few of the locations, one being the sidewalk on the west side of Pleasant Run Road at Beverly Drive down to Bogart Drive; this was not originally scheduled to be in place by the time school started, however the contractor worked to get it completed by the school opening date of August 27. The design plan for the crossing where the handicap ramp is called for an L-shaped section of sidewalk at the intersection so that the kids could come up the sidewalk to the crosswalk. We were able to expanded the landing area and add several additional feet of sidewalk up Beverly Drive. The second location is a crosswalk at Shelton Road and Pleasant Run Road, which was constructed as the Committee requested. However, when we got across to the east side of Pleasant Run Road, we had to add a couple of culverts into the ditch and created a landing on the east side of the ditch. Another problem encountered was that once the kids reached that point there are no sidewalks on that side of the street for Colleyville Trails and Sidewalks Committee Minufes -September 25, 2007 them to continue on to where the School's walk picks up; there is a trail planned in the future, but at this time there is no funding. Staff decided to use City Street Personnel to install a temporary sidewalk that connects the landing to the School District's walk. The third location was a sidewalk at Waller Lane and Cooks Lane which was designed to go all the way around the outer part of the turn at Cooks and Waller; however, we discovered that we did not have enough right-0f-way to build it as designed. We had to do a crosswalk at two locations, one is where the two streets come together and the other is at the location where you end it and you cross over into the walk that goes into the elementary school. We did talk with the Police Department on these modifications. We still have to complete the striping, but we anticipate that to be finished within the next few days. The fourth recommendation by the Committee was that if we had any money left over to use it on Tinker Road, which was an added alternate. However, this altemate was way over any unused funds. If the Committee still wants to consider doing Tinker Road, you may want to look at that for the future budget year. Steve Chutchian made the recommendation that if the Committee is considering changes to the 2008 budget; those changes need to be submitted to Council as soon as possible, so that construction can get underway earlier in the 2008 budget year. Gail Manion stated that the Cooks Lane Project was not what the Committee was hoping for; their hope was to eliminate the need for the kids to have to cross the street. She questioned if there was any prospect in the future to correct this and if the property owner was approached about granting an easement. Steve Chutchian stated that the property owner was not approached concerning the easement. Steve Chutchian reminded the Committee that the City is currently under design for the widening of Bogart Drive, and when construction begins on this project in the Spring of 2008, it will include afull-width trail on the east side of Pleasant Run Road from Bogart Drive up to where it end at the school's property. Additionally, we will be putting a sidewalk in from that same intersection at Pleasant Run Road and Bogart Drive along the north side of Bogart Drive down to Hall-Johnson Road. This will help completed that section. That project will most likely run through late Fall of 2008. Z. Update and Discussion of Sidewalk Priority Rankings Matt McCombs passed out box maps to all Committee members; the box map includes current sidewalk and trail locations, along with purposed locations. Matt McCombs stated that at the last meeting there was discussion on what projects the Committee wanted to look at doing in the long term. Staff has prepared what would be some good criteria for measuring the need for a sidewalk at any given location. In the agenda packet, the Committee was given a °Sidewalk Prioritization Worksheet" which is the bulk of the criteria that we will be looking at. Each criterion is assigned a point value and that is totaled on the second sheet, in addition there are five tie-breakers in the event of a tie. What this is aimed at doing is making sure that we have an active inventory of every potential sidewalk in Colleyville. Matt wanted to bring this worksheet to the Committee to make sure to get everyone's input, once we have a worksheet that Colleyville Trails and Sidewalks Committee Minutes -September 25, 2007 everyone agrees is a good standard, we will then go back to the box map and divide up the boxes, there are 51 boxes, when divided between the Committee and Matt each person will be responsible for approximately 6 boxes. Everyone will take a section and go out and use the worksheet to measure each project. Judy Atwood suggested that a trial run with some of their existing priorities be used to see how they will rank, and if the point values actually push where they want to push. Councilman Licata suggested that priority/public benefit of the sidewalk and the difficulty of the sidewalk should be two different measures. He also agrees that the Committee needs to do a trial run and work with this tool and look at some of the results to see if it will accomplish what the Committee is aiming for. This will help to figure out where the worksheet needs some tweaking to make it a workable tool. This will enable the Committee to use it as justification for future decisions. Discussion continued concerning the "Sidewalk Prioritization Worksheet" and how it will work and possible modifications that will need to be made. It was agreed that this will be a good process and it will bring forward the hidden needs that often get overlooked. Gail Manion also pointed out that during the ranking process, if they find incorrect information on the box map, it should be noted whereas that information can be updated at the same time. The purpose is to take a new look at the entire City, which will enable the Committee to better serve the community. Gail Manion asked if the Committee was willing to do a trial run, taking one box each to see how well the tool works. Odilon Alvarado made a motion that the Committee members each take one box and Matt will update the worksheet that will be used for their trial run. They also agreed that they will meet in one month to have a work session to review their findings and determine how well the process works in identifying the needs of the City. Deena Dendy seconded the motion, the vote was unanimous. Councilman Licata gave a brief overview of some possible funding through the Colleyville Economic Development Corporation (CEDC) budget, which is tied to a half- cent sales tax dedication which includes things such as parks and recreation...which includes trails. There is a long-term five year plan that comes from the trail plan. This year there is $170,000 dedicated to the L.D. Lockett Trail connector which is supposed to connect the L.D. Lockett Trail to the Webb House. Also projected in two years is an amount of $500,000 for a segment of trail along Pleasant Run Road. Councilman Licata would like the Committee to look at changing the timing of the two trails and move the Pleasant Run Road Trail ahead of the L.D. Lockett Trail. Gail Manion asked to entertain a motion to reiterate the priority of the Pleasant Run Trail north of the school to Tinker Road over the section south of the school and over the Webb Crossing; she also requested that the Engineering Department look at that section again and give updated estimates. Jack Olsen moved to make the motion and David Klenzendorf seconded the motion, the vote was unanimous. Noting that this will be contingent on the Safe Route to School Grant, but it will be useful information to know how far the money will go. Matt stated that we could possibly know something on the grant by the scheduled work session on the October 30. Colleyville Trails and Sidewalks Committee Minutes -September 25, 2007 3. Update of the Sidewalk Escrow Process Matt McCombs gave a brief update on the Sidewalk Escrow Process. Staff has currently implemented an Engineering Practice of building sidewalk instead of escrowing funds for future sidewalks. Staff feels that the Land Development Code supports this process. There are a few developments that are already in the final stages of completion, which have already been granted; but all other existing developments will move forward with the building of sidewalks. Judy Atwood questioned the status of the escowed funds on two Glade Road houses. 4. Consideration of a Sidewalk Proposal from Kingswood Estates Mr. Charles Bethards who is on the Board of Directors for the Kingswood Homeowners Association spoke on behalf of the Kingwoods HOA. Their problem is a 70' gap of sidewalk along the south side of Kingswood Lane where it approaches Riverwalk Drive. Their request is to have this section of sidewalk included in the FY08 sidewalk list of projects for consideration. Mr. Bethards stated that since the development at Market Street the traffic along Riverwalk Drive has dramatically increased, along with pedestrian traffic, which increases the need for this section of sidewalk. They feel that this section of sidewalk should have been put in with the construction of Riverwalk Drive, which would have closed the missing section. The estimated cost is $1500. Gail Manion stated that the Committee was not yet at the point of determining what their priority projects will be for the upcoming year, but they would certainly add this to their projects to consider. The Committee should have their priority projects determined by January 2008. 5. Consideration of a Sidewalk Proposal from Tiffany Park Mr. Alan Chernoff who is the Vice-President of the Tiffany Park Homeowners Association spoke on their behalf. Their request is that the Committee considers the construction of a missing section of sidewalk along Brown Trail, behind the Walgreens. The property is owned by the Colleyville Assembly of God Church and they are in support of having this sidewalk connection. The sidewalk section is approximately 100' long and would require no additional drainage improvements. This improvement would benefit several subdivisions and citizens within the City. The preliminary cost estimate was $1500 to $2000, based on the footage. Gail stated that the Committee would add this request to the list of projects to consider in FY08. 6. Suggestions for future Agenda Items Gail would like to add as a future agenda item, the sidewalks around the school; she feels that since school has started they need to re-look at the school, and review their priority list. Colleyville Trails and Sidewalks Committee Minutes -September 25, 2007 STAFF REPORTS The committee set a work session for Tuesday, October 30, 2007 at 4:00 p.m. and a regular quarterly meeting for Tuesday, December 11, 2007 at 3:00 p.m. CITIZEN COMMENTS There were no Citizen comments. ADJOURNMENT The meeting adjourned at 4:57 p.m. Respectfully Submitted, ~• Kathy E. oore Administrative Assistant Approved on: December 11, 2007 Colleyville Trails and Sidewalks Committee Minutes -September 25, 2007