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HomeMy WebLinkAboutLibrary Board-Agenda Packets-4/10/2017City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Monday, April 10, 2017 6:00 p.m. Colleyville Public Library 110 Main Street  1.CALL TO ORDER 2.APPROVAL OF MINUTES February 13, 2017 3.REGULAR AGENDA ITEMS 3a Update on the Colleyville Public Library Long­Range Plan 2016­2021 3b Discussion of Items for Future Agendas 4.REPORTS 4a Librarian's Report 4b Friends of the Colleyville Public Library Report 4c Colleyville Public Library Foundation Report 5.CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA 6.ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards April 7, 2017  by 5:00 p.m. Kristi Isbell, Administrative Assistant A  quorum  of  the  Colleyville  City  Council  and/or  any  other  Colleyville  Board,  Commission, or Committee may be in attendance at this meeting. Colleyville Library Board Agenda April 10, 2017 City of Colleyville                                                                                   Page 2 Any matter on this agenda may, at the discretion of the governing body, be  opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special  accommodations, please advise the Library Assistant at least 48 hours in advance  at 817.503.1150, and reasonable accommodations will be made to assist you.  City of Colleyville Page 1 City of Colleyville Colleyville Library Board MINUTES City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Monday, February 13, 2017 6:00 p.m. Colleyville Public Library 110 Main Street 1. CALL TO ORDER Chair Kay Newton called the meeting of the Colleyville Public Library to order at 6:05 p.m. ROLL CALL Present Board members: Chairperson Kay Newton, Molly Skinner, Billie Tuttle, Merry Graves, Seanna Billinger; City Staff: Mary Rodne, Library Director and Kristi Isbe ll, Administrative Assistant Absent Board members Linda Barton, Nancy Andrews, Joan Roberts 2. APPROVAL OF MINUTES November 14, 2016 A motion was made by Molly Skinner and seconded by Shanthi Kannan to approve the November 14, 2016 minutes. The motion was approved unanimously. 3. REGULAR AGENDA ITEMS 3a Update on the Colleyville Public Library Long-Range Plan 2016-2021 Director Mary Rodne explained that the Colleyville Public Library Long -Range Plan for 2016-2021 was approved by City Council in March 2016. Rodne stated, however, that an overview of the Long-Range Plan would be presented to City Council on March 7, 2017 at 5:30 p.m. in order to proceed with the reorganization project. (Rodne noted that this overview was originally scheduled for December 6, 2016, but rescheduled.) Rodne invited Library Board members to attend, if so desired. 3b Overview of the 2017 Summer Reading Program Mary Rodne confirmed that the Summer Reading Program theme would be under- the-sea related and work had begun on designing the logo. Discussion ensued regarding ocean themed decorations and programing ideas. Colleyville Library Board Minutes February 13, 2017 City of Colleyville Page 2 As a tie-in with the theme, Billie Tuttle suggested requesting a donation from a local aquarium and offered to make initial contact. Rodne reminded that NRH20 Family Water Park donated 500 free admission passes for the 2016 Summ er Reading Program and that it proved to be a very popular incentive for early registration. Rodne stated that the water park had confirmed the passes would be donated again for the 2017 program. Rodne added that Mary Alice Rippe, a Friends of the Colleyville Public Library volunteer, offered to contact professional sports teams early for donations. 3c Discussion of Items for Future Agendas The next regularly scheduled meeting was tentatively set for Monday, April 10, 2017. 4. REPORTS 4a Librarian's Report A. Monthly Statistics: Director Rodne provided an overview of the statistics for the months of November 2016 through January 2017. B. Donations: Rodne stated that the Library received a total of $350.00. In December, the Library received $200.00 from William and Beverly Schweikhard for the purchase of inspirational CD books; and, the Library received $100.00 from Mary Alice Rippe for the purchase of adult fiction material, in honor of her book club members. In January, the Library received $50.00 from the Saddlebrook Homeowner’s Association in memory of Nels Jahren. C. Library Programs: Rodne provided an update on the Spring Story Time registration and explained that most of the children’s classes were full; the adult Gardening and Get Crafty programs were underway and well received; and, registration limits had to be increased for the Holocaust program scheduled for April 20, 2017. Rodne highlighted the upcoming adult program, Accessorize with Style in May. Rodne described the Winter Reading Program, Catch a Dragon by the Tale, the dragon scales used to track the number of books read, and the small dragon prizes the children would receive upon completion of the program. 4b Friends of the Colleyville Public Library Report Kay Newton reported on behalf of the Friends of the Colleyville Public Library and stated that the Friends donated $500.00 in support of the Holocaust Program and $500.00 in support of the 2017 Summer Reading Program. Newton provided information on the annual book sale scheduled for May 6, 2017. Colleyville Library Board Minutes February 13, 2017 City of Colleyville Page 3 4c Colleyville Public Library Foundation Report Pat Jones reported on behalf of the Colleyville Public Library Foundation and stated that their participation in North Texas Giving Day 2016 was considered successful. Jones stated the Foundation would continue the Big Piggy Bank Fill and participation in the Amazon Smile program. Rodne stated that the Foundation had received a $10,000 donation from the Glaser Family Foundation, in support of the 2017 Summer Reading Program, and that the check would be presented and accepted at the March 7, 2017 City Council meeting. 5. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA There were no citizen comments/presentations regarding items not on the agenda. 6. ADJOURNMENT A motion was made by Billie Tuttle and seconded by Seanna Billinger to adjourn the meeting of the Colleyville Library Board at 6:24 p.m. The motion was approved unanimously. APPROVED BY A VOTE OF __ AYES, __ NAYS, AND __ ABSTENTIONS ON THIS THE ________ DAY OF _______________ _____. Minutes taken and prepared by: Kristi Isbell Administrative Assistant City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3a Agenda Date 04/10/2017 Number Type Regular Agenda Items Department Library Title Update on the Colleyville Public Library Long-Range Plan 2016-2021 Explanation Library Director Mary Rodne and Aaron Babcock, from Hidell Associates Architects, will provide an update on the Colleyville Public Library Long-Range Plan 2016-2021. City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3b Agenda Date 04/10/2017 Number Type Regular Agenda Items Department Library Title Discussion of Items for Future Agendas Explanation This item allows the opportunity for Library Board members to suggest items for consideration for future Library Board agendas and to confirm the next regularly scheduled meeting date. City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 4a Agenda Date 04/10/2017 Number Type Report Department Library Title Librarian's Report Explanation The reports provided are to update the Board members on the statistics for the months of February and March 2017. A. Monthly Statistics B. Donations C. Library Programs 1. Winter/Spring Reading Program 2017 2. Summer Reading Program 2017 Attachments 1.Library Statistics - February through March 2017 2.Volunteer Hours Summary - FY2016-2017 3.Summer Reading 2017 T-Shirt February 2017 February 2016 % Change (+/-) Current YTD Last Year to Date % Change (+/-) 6,574 8,447 -22%34,423 46,419 -26% 73 89 -18%463 442 5% 28,316 27,730 2%137,733 143,169 -4% 281.00 341.00 -18%1,426.00 1,575.00 -9% 105.00 111.00 -5%319.88 400.50 -20% 65 66 -2%260 249 4% 1,317 1,490 -12%5,999 5,406 11% Users Users 25 13 92%103 65 58% 228 241 -5%1,135 1,108 2% 67 85 -21%306 323 -5% 16,213 16,211 0%77,481 81,374 -5% Cloud Library 885 4,595 911 5,196 410 503 -18%1,940 2,408 -19% 88 41 115%429 209 105% 240 227 6%80,789 78,020 4% $1,374.09 $2,020.59 -32%$7,655.64 $8,970.10 -15% Children COLLEYVILLE PUBLIC LIBRARY MONTHLY STATISTICS COMPUTER USE REPORT TO LIBRARY BOARD/FEBRUARY 2017 USAGE STATISTICS Persons Visiting the Library Drive Up Transactions Total In-Library Transactions Study Room Hours Usage Volunteer Hours LIBRARY PROGRAMS PRESENTED PROGRAM ATTENDANCE Adult CARD REGISTRATIONS CIRCULATION TOTAL CIRCULATION Zinio OneClickdigital Overdrive COLLECTION LIBRARY RECEIPTS March 2017 March 2016 % Change (+/-)Current YTD Last Year to Date % Change (+/-) 7,380 8,995 -18%41,803 55,414 -25% 81 129 -37%471 551 -15% 31,800 29,220 9%169,533 172,389 -2% 128.00 314.00 -59%1,554.00 1,889.00 -18% 124.00 63.00 97%444.13 463.00 -4% 76 76 0%336 325 3% 1,532 1,375 11%7,531 6,781 11% Users Users 19 18 6%122 83 47% 243 281 -14%1,378 1,389 -1% 53 55 -4%359 328 9% 18,659 16,788 11%96,140 98,162 -2% Cloud Library 969 5,564 1,051 6,247 395 363 9%2,335 2,771 -16% 97 34 185%526 243 116% 311 466 -33%81,100 78,486 3% $1,554.33 $1,889.82 -18%$9,209.97 $10,859.92 -15% LIBRARY PROGRAMS PRESENTED PROGRAM ATTENDANCE OneClickdigital LIBRARY RECEIPTS Children Adult CARD REGISTRATIONS CIRCULATION TOTAL CIRCULATION Zinio COLLEYVILLE PUBLIC LIBRARY MONTHLY STATISTICS Overdrive COLLECTION COMPUTER USE REPORT TO LIBRARY BOARD/MARCH 2017 USAGE STATISTICS Persons Visiting the Library Drive Up Transactions Total In-Library Transactions Study Room Hours Usage Volunteer Hours MONTH VOLUNTEERS PER- SONS VOLUNTEENS PER- SONS NCL PER- SONS SCHOOL PER- SONS TEEN/ADULT COURT PER- SONS TOTAL TOTAL PERSONS October 0.00 0 0.00 0 0.00 0 22.25 8 2.75 1 25 9 November 0.00 0 10.00 1 0.00 0 30.25 9 19.25 2 60 12 December 2.00 1 5.75 3 0.00 0 57.75 18 17.00 2 83 24 January 3.38 2 3.75 2 0.00 0 41.00 16 0.00 0 48 20 February 3.50 1 9.00 3 0.00 0 69.00 23 23.25 2 105 29 March 5.00 1 14.25 4 0.00 0 78.50 24 26.50 4 124 33 April 0 0 May 0 0 June 0 0 July 0 0 August 0 0 September 0 0 FY Total 14 5 42.75 13 0.00 0 298.75 98 88.75 11 444.13 127 COLLEYVILLE PUBLIC LIBRARY VOLUNTEER HOURS FISCAL YEAR 2016-2017 full front 10.5” wide WHITE PALE ORANGE ORANGE BLACK SHOWN ON YOUTH MEDIUM City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 4b Agenda Date 04/10/2017 Number Type Report Department Library Title Friends of the Colleyville Public Library Report Explanation A representative from the Friends of the Colleyville Public Library will provide an update and report to the Colleyville Library Board members. City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 4c Agenda Date 04/10/2017 Number Type Report Department Library Title Colleyville Public Library Foundation Report Explanation A representative from the Colleyville Public Library will provide an update and report to the Colleyville Library Board members.