HomeMy WebLinkAboutParks and Rec Advisory Board-Agenda Packets-4/10/2017City of Colleyville Page 1
City of Colleyville
Parks and Recreation
Advisory Board
Agenda
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Monday, April 10, 2017
6:00 p.m.
Colleyville Public Library
110 Main Street - 2nd Floor
1.CALL TO ORDER
2. APPROVAL OF MINUTES
February 6, 2017
3.REGULAR AGENDA ITEMS
3a Update on Utility Bill Donation
3b Update on Voluntary Park Fund and Park Land Dedication
3c Consideration of forming Nature Center Pond Naming Committee and
current request by the Friends of Nature Center
4.REPORTS
4a Recreation, Athletics, and Senior Center report
4b Parks Report
5.CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON
THE AGENDA
6.ADJOURNMENT
I hereby certify this agenda was posted on City Hall bulletin boards April 7, 2017
by 5:00 p.m.
Julie Prewitt
Administrative Support Specialist
A quorum of the Colleyville City Council and/or any other Colleyville Board,
Commission, or Committee may be in attendance at this meeting.
Any matter on this agenda may, at the discretion of the governing body, be
opened for public comment and discussion.
If you plan to attend this public meeting and have a disability that requires special
accommodations, please advise the Administrative Assistant at least 48 hours in
Parks and Recreation
Advisory Board Agenda April 10, 2017
City of Colleyville Page 2
advance at 817.503.1180, and reasonable accommodations will be made to assist
you.
City of Colleyville Page 1
City of Colleyville
Parks and Recreation
Advisory Board
MINUTES DRAFT
City Hall
100 Main Street
Colleyville, Texas
76034
817.503.1000
www.colleyville.com
Monday, February
6, 2017
6:00 p.m.
Colleyville Public Library
110 in Street - 2nd Floor Meeting Room
1. CALL TO ORDER
Parks Manager, Heather Dowell, called the meeting of the Parks and Recreation
Advisory board to order on February 6, 2017, at 6:03 p.m.
ROLL CALL
Present: Board Members Cliff LeBlanc, John Hillebrand, Mitali Mandlekar, Natalie
Genco, Jim Hasenpflug and Hillary Schwanbeck. City staff: Recreation and City
Events Manager Lisa Escobedo, Parks Manager Heather Dowell and Administrative
Support Specialist Julie Prewitt.
Absent: Board Members Rich Hendler and Ajit Purandare. Youth Sport
Associations Liaisons: Colleyville Baseball Association representative Brenton
Johnson, Colleyville Girls Softball Association representative Matt Koch, Colleyville
Lacrosse Association representative Erika Davis-Noble, and Colleyville Soccer
Association representative Patrick Dunagan.
2. APPROVAL OF MINUTES
July 18, 2016
Board member Hillary Schwanbeck moved to approve the July 18, 2016 meeting
minutes as written. Board Member Mitali Mandlekar seconded the motion. The
motion carried unanimously.
3. REGULAR AGENDA ITEMS
3a Introduction of new Parks and Recreation Advisory Board members
Parks Manager, Heather Dowell, facilitated introductions around the room, starting
with city staff. The Parks and Recreation Advisory Board have five new members:
Rich Hendler, Cliff LeBlanc, John Hillebrand, Natalie Genco and Jim Hasenpflug.
3b Election of a Parks and Recreation Advisory Board Chair and Vice Chair
Parks and Recreation Advisory
Board MINUTES February 6, 2017
City of Colleyville Page 2
Parks Manager, Heather Dowell, reviewed Section 3.2 of the Parks and Recreation
Advisory Board Bylaws with the board indicating the need to elect a Chair and
Vice-Chair. Manager Dowell asked if anyone would like to make a motion to elect.
Board member Natalie Genco wanted to know if we could defer until next meeting.
Manager Dowell stated that board members could self-nominate. Board member
Mitali Mandlekar nominated Hillary Schwanbeck as Chair, and board member
Hillary Schwanbeck nominated Mitali Mandlekar as Vice Chair. Board member Cliff
LeBlanc moved to elect Hillary Schwanbeck as the 2017 Chair and Mitali Mandlekar
as Vice Chair for the Parks and Recreation Advisory Board. Board Member John
Hillebrand seconded the motion. The motion carried with a unanimous vote.
Parks Manager, Heather Dowell, turned the running of the meeting over to newly
elected Chair Hillary Schwanbeck.
3c Recommendation and consideration of representatives to serve on
Subcommittees
Chair Hillary Schwanbeck informed the board of the need to make a
recommendation to City Council for two board members to fill open seats on the
Park Land Dedication Committee and three members to fill open seats on the
Colleyville Tree Board.
Board member Cliff LeBlanc asked if Board Member Natalie Genco already counted
as a member of the Colleyville Tree Board, since she is already a member. Board
member Natalie Genco stated her term ends when the new term starts and would
like to continue to be on the Colleyville Tree Board.
Chair Hillary Schwanbeck requested an outline of the Park Land Dedication and
Colleyville Tree Board purposes and duties. Board member Natalie Genco gave an
overview of the Colleyville Tree Board. Parks Manager, Heather Dowell, gave an
overview of the Park Land Dedication Committee.
Board member Genco stated that there are generally two different funds used for
park development, Park Land Dedication and general fund. Parks Manager Dowell
clarified funds can be used from Voluntary Park Fund, Park Land Dedication,
Colleyville Economic Development Corporation (CEDC), and general fund which is
used for general maintenance and day to day projects. Manager Dowell concluded
when we consider large projects we come to the Park and Recreation Advisory
Board for Voluntary Park funds and to Park Land Dedication for Park Land funds.
Board member Cliff LeBlanc asked Manager Dowell if the additional money paid
with your utility bill is what goes into the Voluntary Park fund. Manager Dowell
confirmed.
Parks and Recreation Advisory
Board MINUTES February 6, 2017
City of Colleyville Page 3
Board member Mitali Mandlekar stated that the Park Land Dedication committee
looks at the land, location, and traffic flow to see if it is the right location for a
public park. Manager Dowell clarified the Park Land Dedication committee is
looking at how the funds are spent. When someone comes into Colleyville and
builds, they deposit a set fee into the Park Land Dedication Fund and those funds
can only be used for parks, improvements, buildings or amenities.
Board members Cliff LeBlanc and Jim Hasenpflug volunteered to serve on the Park
Land Dedication Committee.
Board member Jim Hasenpflug asked if the fund includes anything for acquisition
of land for parks, and does it fall under the purview of the Park Land Dedication
Committee. Manager Dowell stated if a property purchase was being considered
using Park Land Dedication funds it would be brought to the Park Land Dedication
Committee.
Board member Natalie Genco requested to know approximate Park Land
Dedication fund balance and how much is added to the fund each year. Manager
Dowell stated approximate $900,000 to $1 million is in the fund, updated reports
are due out soon. The fund is very limited due to not much new land development
occurring, and that is where funds originate. The Voluntary Park Fund was
projected to have $873,000, as of September 2016. The Voluntary Park Fund
receives approximately $100,000 in donations each year.
Board member Cliff LeBlanc asked how the donation made with the City of
Colleyville’s utility billing was allocated. Manager Dowell replied she believes the
donation is $4.00, it can be designated for the Voluntary Park fund, Library fund,
or the citizen can opt out. She will verify options and report back.
Board member Mitali Mandlekar made a motion to recommend Cliff LeBlanc and
Jim Hasenpflug to the Park Land Dedication Committee. Board member Natalie
Genco seconded the motion. The motion passed unanimously.
Board members Natalie Genco, Hillary Schwanbeck, and John Hillebrand
volunteered for the Colleyville Tree Board.
Board member Jim Hasenpflug moved to recommend Natalie Genco, Hillary
Schwanbeck, and John Hillebrand to the Colleyville Tree Board. Board member
Cliff LeBlanc seconded the motion. The motion passed unanimously.
The recommendations for Cliff LeBlanc and Jim Hasenpflug to serve on the Park
Land Dedication Committee and Natalie Genco, Hillary Schwanbeck and John
Hillebrand to serve on the Colleyville Tree Board will be passed on to City Council.
Parks and Recreation Advisory
Board MINUTES February 6, 2017
City of Colleyville Page 4
3d Discussion of future meeting dates
Chair Schwanbeck stated the dates for future meetings per the bylaws would be
April 3rd, July 3rd, and October 2nd.
Board member Jim Hasenpflug made a motion for the future 2017 meetings to be
April 10th, July 10th, and October 2nd. Mitali Mandlekar seconded the motion. The
motion passed unanimously.
3e Review recommendation of FY17 Parks, Recreation, Open Space, and
Trails Master Plan vendor candidate
Parks Manager, Heather Dowell, gave a briefing to the board covering the Parks,
Recreation, Open Space, and Trails Master Plan history, explaining the timing of
undergoing an update to the plan. Manager Dowell recommended the board
support the recommendation of Brandstetter Carroll Inc. as the best candidate to
present to City Council. Brandstetter Carroll Inc. was selected from a candidate
pool of four (4) groups by a committee comprised of six (6) staff members from
different expertise throughout the city. The goal is to have a contract in place this
month to present to City Council, start work in March, and start plan
implementation in 2018.
Board member Natalie Genco asked what firm prepared the last Parks, Recreation
and Open Space Plan and when. Manager Dowell stated Halff Associates prepared
the plan in 2011.
Board member Cliff LeBlanc asked if Halff Associates sent in a proposal for the
current Request for Proposal (RFP). Manager Dowell replied, they did not.
Board member Natalie Genco wanted to know how much of the last Parks,
Recreation and Open Space Master Plan was accomplished. Manager Dowell
informed the board that there was not a good implementation plan included with
the 2011 plan. The current RFP includes the necessity of an implementation plan
to be included, indicating what the citizens are looking for at this time.
Board member Natalie Genco requested to know the amount spent on the previous
Master Plan. Manager Dowell stated she does not have the cost associated with
the 2011 Master Plan. $100,000 has been budgeted this fiscal year for a new
Parks, Recreation, Open Space and Trails Master Plan.
Board Member Mitali Mandlekar wanted to know if Brandstetter Carroll Inc. had
prepared a Parks Master Plan before. Manager Dowell confirmed the candidate
has prepared many Parks Master Plans for cities of our size before and is currently
working with Grand Prairie.
Parks and Recreation Advisory
Board MINUTES February 6, 2017
City of Colleyville Page 5
Board member Natalie Genco asked if there was a sidewalk committee at this
time. Manager Dowell stated there is not a sidewalk committee at this time, but
they are working with public works and all the new comprehensive plan updates.
Freese & Nichols, Inc. is working on updating the City comprehensive plan
changes; we will be working with Freese & Nichols, Inc., public works, and our
citizens throughout all of this planning to create a cohesive plan.
Board member Cliff LeBlanc requested a clarification of the Parks and Recreation
Advisory Board’s function with this presentation. Manager Dowell stated to make
a recommendation to City Council that we believe this is a good candidate to move
forward with; the board is in an advisory position. As the plan moves forward the
firm will meet with the board to seek the board’s preferences.
Board member Mitali Mandlekar asked if the proposal submitted by Brandstetter
Carroll Inc. included an implementation strategy. Manager Dowell informed the
board the firm will create a plan, and prioritize all the desires laid out with pricing.
Board member Natalie Genco asked if Parks Manager Dowell had given the firm a
cap of how much could be spent to implement the new plan. Manager Dowell
stated no, we will review our budget and funding available during the plan
development so they can incorporate realistic goals.
Board member Cliff LeBlanc asked if there were any concerns if Brandstetter
Carroll Inc. could complete the project along with their other work commitments.
Manager Dowell replied she does not have any concerns, they have a large team
here in town and teams all over the country.
Board member Jim Hasenpflug wanted to know if the committee had reached out
to other cities referenced in the proposal inquiring about the firms’ work, and how
the firm followed through with their plans. Manager Dowell stated the committee
has not reached that step, it will be completed as part of the negotiations. This
recommendation is to start negotiations, if we find unfavorable information we will
move on to our second choice to start negotiations.
Board member Jim Hasenpflug inquired if the committee used a numerical scoring
system to reduce the RFP pool from 7 to 1, and how close was the scoring
between the firms. Manager Dowell informed the board there was a scoring
system used; in the first round deciding which 4 firms to interview, they were very
close. When the committee went through the interview process the top 2 were
close, but the second ranked firm wanted a lot more work and information from
the city. First ranked firm, Brandstetter Carroll Inc., citizen engagement concept
was outstanding and won.
Board member Jim Hasenpflug wanted to know if there was any benefit to
leveraging the two top firms against each other. Manager Dowell and board
Parks and Recreation Advisory
Board MINUTES February 6, 2017
City of Colleyville Page 6
member Mitali Mandlekar informed the board about government professional
negotiations ethics.
Board member Cliff LeBlanc inquired if the contract would have a fixed price.
Manger Dowell stated when we make the contract it will include the overall project
to be completed at a set price and line items detailing additional items the City
may want/need to add with a fixed price for each or an hourly rate.
Board member Cliff LeBlanc moved to recommend Brandstetter Carroll Inc. as the
vendor for the FY17 Parks, Recreation, Open Space and Trails Master Plan vendor.
Board member Jim Hasenpflug seconded the motion. The motion passed
unanimously.
The recommendation for Brandstetter Carroll Inc. will be passed on to City Council.
4. REPORTS
4a Recreation, Athletics, and Senior Center report
Recreation and City Events Manager, Lisa Escobedo, briefed the board covering
events from the past fall to present, starting with the Winter Ball held on January
27, 2017 with a safari theme.
Board member Natalie Genco asked how many attended. Manager Escobedo
stated 120 people participated.
Board member Jim Hasenpflug requested to know if the event breaks even or does
the city pay for part of the expense. Manager Escobedo informed the board the
event does use some budgeted funds from the recreation department and that she
does seek sponsors to help cover expenses. The event is held at the Colleyville
Center.
Board member Natalie Genco requested to know how much the Winter Ball cost
the city. Manager Escobedo stated this year’s budget was $3,000 to cover the DJ,
catering, decorations, picture supplies and a balloon artist.
Manager Escobedo updated the board on athletics: this past fall a high school fall
softball league brought good exposure and revenue to City Park. Girls fall
volleyball league held in the GCISD gyms had 24 teams and we are currently
enrolling for the spring league. Close to 300 girls have enrolled to date, which will
make 38 volleyball teams.
Board member Natalie Genco requested to know the cost per participant. Manger
Escobedo replied $75.00 per child.
Parks and Recreation Advisory
Board MINUTES February 6, 2017
City of Colleyville Page 7
The Tennis leagues continue to be popular and have steady growth. The Spring
Tennis leagues will begin in February into early March.
Manager Escobedo continued to update the board on events at the Senior Center:
Annual Senior Health Fair was held September 9, 2016 with 40 plus vendors; over
sixty seniors enjoyed the first Senior Social Dance held on October 12, 2016; and
dinner, dancing and pictures with Santa was enjoyed by 52 seniors at the Annual
Senior Holiday Party held on December 14, 2016.
Board member Cliff LeBlanc asked if the events were held at night or during the
day and if we helped get the seniors home. Manger Escobedo stated the Senior
Holiday Party was held 6pm – 9pm. The seniors that participate are 50 plus years
old, all mobile on their own.
Board member Mitali Mandlekar inquired whether the seniors purchased tickets for
the events. Manager Escobedo replied, yes they do need to register. The Senior
Holiday Party was $15.00 per person.
Board member Cliff LeBlanc wanted to know if the participants were all Colleyville
residents or is it open. Manager Escobedo replied it is open to anyone that is a
Senior Center member.
Board member Natalie Genco asked, how much does the City subsidize the event
or does it pay for itself? Manager Escobedo stated we pay for the majority of the
event. We subsidize most of the recreation programs.
Upcoming events include AARP Tax Help, Colleyville Clean Sweep and annual
Bunny Brunch.
4b Parks overview of ongoing and accomplished projects
Parks Manager, Heather Dowell, stated her goal is to come to the board once a
year and inform the board about proposed projects and request the use of
Voluntary Park funds. Requested funds will be for bigger projects and items
beyond the parks maintenance budget.
Manager Dowell updated the board on the status of the projects covering the
funding requested and approved at the July 18, 2016 Parks and Recreation
Advisory Board meeting. The projects included: 7 new shade coverings which
have been installed and 4 new shade structures at Pleasant Run Park, trash and
recycle receptacles at Pleasant Run Park, improvements and implementation of
organic practices to the Pleasant Run fields and beds, repaint restroom interiors at
Sparger and City Park, installing a new fence at Sparger Park, and three new
scoreboards for the softball fields at City Park have been ordered.
Parks and Recreation Advisory
Board MINUTES February 6, 2017
City of Colleyville Page 8
Board member Cliff LeBlanc inquired whether any temporary shade was going to
be set up where the new shade structures are planned. Manager Dowell stated
no, they would tear up the fields trying to do anything now.
Board member Cliff LeBlanc asked if the Sparger Park floods and any concern with
using a wood fence. Manager Dowell replied yes, it floods terribly and the wood
fence allows the water to pass through and does not collect debris.
Manager Dowell then updated the board on a few of the other recent big projects,
with help from Colleyville Soccer Association they have improved the soccer
practice fields – regraded, added an irrigation system, and reseeded them. The
parks department has converted the Pleasant Run fields over to organic methods;
re-landscaped the Webb House in conjunction with the Garden Club to add in
native and adaptive plants and repair the drip system; worked on the City Park
beds adding native adaptive plants and fixed the drip system; installed mow strips
around all 9 ballfields at City Park; planted over 200 trees and then air-spaded
some trees to expose the root flare.
Board member Natalie Genco requested an explanation of the mow strips.
Manager Dowell stated they are a foot wide strip of concrete path placed under the
chain link fences surrounding the ball fields to keep the grass from growing up into
the fence keeping it neat and clean. It also saves staff time in maintenance.
Board member Natalie Genco asked to know if they had to take the fence down.
Manager Dowell stated they disconnected and pulled the fence out to work
underneath it.
Manager Dowell informed the board they have converted all the City Park athletic
fields over to organics in the spring and added more aeration processes. They
have also been reworking the soil to help the infields drain faster and added a new
drain to field 9, to limit closures from the fields being too wet.
Board member Cliff LeBlanc asked where the water goes from the new drain on
field 9. Manager Dowell stated it goes out with the other drainage towards the
pond.
Board member Natalie Genco praised the change to organics and asked whose
idea to make this change. Manager Dowell informed the board that organics was
brought in when she started with the city. This change has helped staff with
reactions to chemicals and the fields have responded tremendously, the grass is
thicker, not browning out as fast, and using less water. This spring we will take
the parks to organics, and they are working out a plan with the contractors.
The City received a grant from Coca Cola and Keep America Beautiful to install 18
new recycling bins in City Park dugouts and two at Reagan Park. This year they
Parks and Recreation Advisory
Board MINUTES February 6, 2017
City of Colleyville Page 9
have installed 39 recycling units in our parks. There will be a big media push this
spring when the recycle bins are put out talking about the grant and organics.
L.D. Lockett Park construction of restrooms and pavilion continues and should be
completed in April.
Other items this year will include redoing the landscape around the city to native
and adaptive, all spray will be taken out and changed out to drip, and put
appropriate compost in to have healthy soil.
Board member Cliff LeBlanc inquired if the council has been supportive of all the
changes. Manager Dowell let the board know that the council has been supportive
when she has presented her business plan.
The board expressed their appreciation of the positive changes Manager Dowell
has implemented and plans to do.
Board member Cliff LeBlanc asked city staff if there were any concerns or risks
that had not been previously addressed. Manager Escobedo stated she is looking
forward to the Parks and Recreation Master Plan, to see where Recreation can go
and grow. Manager Dowell stated she also feels that we need the citizens to
speak up and let the city know what they want to help support the direction of
growth Manager Escobedo is looking to do. Manager Dowell is excited about the
prospects the master plan will bring and create, a plan for parks and recreation.
5. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON
THE AGENDA
There were no additional citizen comments/presentations regarding items not on
the agenda.
6. ADJOURNMENT
Board member Natalie Genco moved to adjourn the meeting, and board member
Jim Hasenpflug seconded. Motion carried unanimously. Chair Hillary Schwanbeck
adjourned the meeting at 7:54 p.m.
APPROVED BY A VOTE OF ___ AYES, ___ NAYS, AND ___ ABSTENTIONS ON THIS
THE ________ DAY OF ____________________.
Minutes taken and prepared by:
Julie Prewitt
Administrative Support Specialist
City of Colleyville Page 1
City of Colleyville
Parks and Recreation
Advisory Board
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 3a Agenda Date 04/10/2017 Number
Type Regular Agenda Items
Department Parks and Recreation Advisory Board
Title
Update on Utility Bill Donation
Explanation
At the February 6, 2017 board meeting, board members asked for clarification of
the donation that can be made with The City of Colleyville's utility bill.
The amount that can be donated is $4.00 per bill. The $4.00 is split evenly,
$2.00 to Voluntary Park Fund and $2.00 to Library Fund or the utility customer
may opt out.
The Voluntary Park fund was first started in 1976.
Attachments
1.Samply Utility Bill
Please detach and return bottom portion with your payment include account number on your check
CITY OF COLLEYVILLE
P.O. BOX 1016
COLLEYVILLE, TX 76034-1016
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CITY OF COLLEYVILLE
100 Main St.
Colleyville, TX 76034
Please remit and make checks payable to:
Service Address Bill Number Account # - Customer # Due Date Amount Due
04/15/2017
YOUR ACCOUNT WILL BE DRAFTED
Return Service Requested
Customer Name Service Address
Bill Number Bill Date Account Number - Customer Number Due Date
03/28/2017 04/15/2017
Description Previous
Read Date
Current
Read Date
Previous
Meter Reading
Current
Meter Reading
Usage In
100's of Gallons
Rates Per
1,000 Gallons Charge
WATER-RESIDENTIAL
BASE RATE
RATE STEP GALLONS
WATER VOLUMETRIC CHARGE
SEWER-RESIDENTIAL
GARBAGE PICKUP
RECYCLE PICKUP
GARBAGE/RECYCLE TAX
DRAINAGE-RESIDENTIAL
VOLUNTARY PARK/LIBRARY FUND 4.00
City of Colleyville
Utility Billing
P.O. Box 1016
Colleyville, TX 76034-1016
Utility Bill
OFFICE HOURS: 8:00 a.m. - 5:00 p.m. Monday - Friday with the exception of holidays.
An after-hours deposit is located in back foyer of City Hall 100 Main Street
AFTER HOURS EMERGENCY: (817) 743.4522 (after hours fee may apply)
CUSTOMER SERVICE - BILLING INQUIRIES: (817) 503.1020
GARBAGE/RECYCLE CUSTOMER SERVICE: (817) 222.2221
Residential yearly sewer calculations based on DEC., JAN., FEB., Water Usage.
Pay by phone @ 844-207-7417 or online at colleyville.com
UTILITY BILL
REMIT PORTION
Total Current Billing
Previous Balance
Penalty/Adjustments 0.00
Deposits 0.00
Less Payments Received
Total Amount Due
To avoid a 10% penalty, amount is due
in our office by 5:00 P.M. on or before
due date.
Services are subject to disconnection
with a previous balance.
YOUR ACCOUNT WILL BE DRAFTED
CITY OFFICES WILL BE CLOSED APRIL 14th IN OBSERVATION OF GOOD FRIDAY
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1
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BILLED USAGE
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City of Colleyville Page 1
City of Colleyville
Parks and Recreation
Advisory Board
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 3b Agenda Date 04/10/2017 Number
Type Regular Agenda Items
Department Parks and Recreation Advisory Board
Title
Update on Voluntary Park Fund and Park Land Dedication
Explanation
Parks Manager, Heather Dowell, will provide an update to the fund balances as of
February 28, 2017.
Attachments
1.Voluntary Park Fund as of 2-28-17
2.Park Land Dedication Fund as of 2-28-17
FINANCIAL STATUS OF VOLUNTARY PARK FUND AT 2-28-2017
FUND BALANCE AT 9-30-2016:$821,529
FY 2017 REVENUE
Donations:PROJECTED ACTUAL
October $13,136 $13,136
November $13,302 $13,302
December $14,119 $14,119
January $13,620 $13,620
February $13,236 $13,236
March $13,246 $0
April $13,256 $0
May $13,266 $0
June $13,276 $0
July $13,286 $0
August $13,296 $0
September $13,306 $0
Total Donations $173,660 $67,413
Interest income Received $2,500 ($2,245)
TOTAL $176,160 $65,167
FY 2016 EXPENDITURES
RECOMMENDED APPROVED EXPENDED
(PARKS BOARD)(COUNCIL)YEAR-TO-DATE
BALANCE OF COTTONBELT TRAIL PHASE III ~~$22,214 $22,214 $0 NOTES:
BALANCE OF MCPHERSON - PHASE II <<$10,212 $10,212 $0 Future projects for capital maintenance
BALANCE OF FY 2015 LASER LEVELING OF BASEBALL FIELDS ##$3,761 $3,761 $0
PARK IMPROVEMENTS >> - New Shade Structures $45,000 $45,000 $21,190 Heather to use this & include Reagan
PARK IMPROVEMENTS >> - Trash & Recycling Receptacles $36,000 $36,000 $34,856
PARK IMPROVEMENTS >> - Pleasant Run Landscape Improvements $20,000 $20,000 $1,110
PARK IMPROVEMENTS >> - Sparger Park Restroom Paint $12,000 $12,000 $5,162
PARK IMPROVEMENTS >> - Sparger Park Fence Replacement $15,000 $15,000 $4,759
PARK IMPROVEMENTS >> - 3 New Softball Scoreboards $9,000 $9,000 $0
TOTAL $173,187 $173,187 $67,078
UNENCUMBERED FUND BALANCE AT 2-28-2017 (COUNCIL APPROVED) $713,509
PROJECTED FUND BALANCE AT 9-30-2017 $824,502
AVAILABLE CASH BALANCE AT 2-28-2017 $819,618
- check
EXPENDITURE KEY:
~~ FY 2015 PROJECT/APPROVED JUNE 2001
<< FY 2015 PROJECT/APPROVED JAN 2006
## FY 2015 PROJECT/APPROVED NOV 2013
^^FY 2015 PROJECT/APPROVED JAN 2015 (R-15-3835)
**FY2015 PROJECT/APPROVED OCT 2015
^^^FY2016 PROJECT/APPROVED FEB 2016 (R16-3957)
>>FY2016 PROJECT/APPROVED AUG 2016 (R16-4017)
Must deauthorize funds if will
not spend left over funds.
FINANCIAL STATUS OF PARK LAND DEDICATION FUND AT 2-28-2017 FY17 Detail =>
Oct Nov Dec Jan Feb Mar Apr May June July August September Prior Balance
TOTAL REVENUES $4,726,156 4,726,156.00
TOTAL INTEREST INCOME REC'D $572,541 (2,669.51) (923.60) 1,939.98 - - 574,194.00
LESS EXPENSES:
KIDSVILLE DONATION $1,000 $1,000
LANDSCAPING NATURE CENTER $1,169 $1,169
NATURE CENTER TREES $1,035 $1,035
KIMSEY PARK APPRAISALS $4,700 $4,700
CITY PARK SOD $72,881 $72,881
TPWD KIMSEY PARK GRANT $8,800 $8,800
COTTONBELT TRAIL I $161,447 $161,447
COTTONBELT TRAIL I ROW ACQUISITION $32,323 $32,323
WEBB HOUSE RESTORATION $98,584 $98,584
COTTONBELT TRAIL II $147,006 $147,006
MC DONWELL SCHOOL TRAIL $162,790 $162,790
PARK PROPERTY $508,047 $508,047
CASTLETON TRAIL $18,956 $18,956
MC PHERSON PARK PHASE I $1,084,147 $1,084,147
LOG BARN $111,000 $111,000
SPARGER PARK TRAIL $82,838 $82,838
COTTONBELT TRAIL III $392,953 $392,953
PLEASANT RUN SOCCER COMPLEX IMPVS/PLAYGROUND $192,705 $192,705
LD LOCKETT / COTTON BELT TRAILHEAD IMPROVEMENTS $178,839 18,267.30 40,615.73 98,465.79 $21,490
WEBB HOUSE TRAIL $20,000 $20,000
COTTONBELT TRAIL III - 6950 COLLEYVILLE BLVD PURCHASE $150,000 $150,000
COTTONBELT TRAIL III - 6950 COLLEYVILLE BLVD PURCHASE-TIF REPAYMENT$250,587 $250,587
TOTAL EXPENSES $3,681,806 $3,524,457
LESS ENCUMBERANCES:
COTTONBELT TRAIL II $61,292 1/0123210-7162
COTTONBELT TRAIL III $21,549 2/ 0123210-7209; C. Green Scaping
PLEASANT RUN SOCCER COMPLEX IMPROVEMENTS $7,295 3/
LD LOCKETT / COTTON BELT TRAILHEAD IMPROVEMENTS $171,161 4/0123210-7162
COTTONBELT TRAIL III - TO REIMBURSE TIF (R-15-3877)$0 5/R-15-3877 stated $244,602 + all closing costs
TOTAL ENCUMBRANCES $261,297
TOTAL AVAILABLE AT 2-28-2017 $1,355,594
check
$1,616,891 cash available
$0 $1,616,891 cash operating (1110) + Inv-operating (1172)
NOTES:
1/ will be re-authorized to be used for LD Lockett Trailhead
2/ R-15-3891 change order done for $109,204.67
R-15-3921 $120,000 approved for completion of Cottonbelt Trail III
3/ R-14-3744 $200,000 for improvements at Pleasant Run soccer field including a playground
4/ R-14-3773 $350,000 for L.D. Lockett Park/Cotton Belt Trailhead Enhancement Project
5/ R-15-3877 for the amount to reimburse TIF Fund for purchase of property
Parkland Dedication Fund only used for Acquisition or Improvements
City of Colleyville Page 1
City of Colleyville
Parks and Recreation
Advisory Board
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 3c Agenda Date 04/10/2017 Number
Type Regular Agenda Items
Department Parks and Recreation Advisory Board
Title
Consideration of forming Nature Center Pond Naming Committee and current
request by the Friends of Nature Center
Explanation
Parks Manager, Heather Dowell, and the Parks and Recreation Advisory Board has
been approached by the Friends/Colleyville Nature Center Facebook group to
name the ponds at the Nature Center.
Background on the Facebook group:
On August 3, 2016 four nature custodians Janet Hix, Richard Hix, John Ferris and
Judy Keown, formed a Facebook page named Friends/Colleyville Nature Center to
promote awareness of this beautiful refuge. Our mission is to enhance the quality
of life in our Northeast Texas community by engaging and educating the nearby
residents and visitors in the pleasures, preservation and protection of the
Colleyville Nature Center. Our page is found here:
https://www.facebook.com/groups/friendsofcnc/
To date we have 519 members and continue to gain more every day. Numerous
professional as well as amateur photographers post their magnificent photos to
this page.
The City of Colleyville has established procedures for naming facilities, park lands
and facilities, streets and renaming. Please review the attached briefing and City
policies concerning naming and renaming in consideration of the request made by
the Friends/Colleyville Nature Center Facebook group.
Attachments
1.Facility Naming Policy 05062014
2.City Council Resolution R-14-3744
3.Friends/Colleyville Nature Center March 13, 2017 Email
RESOLUTION R-14-3744
A RESOLUTION APPROVING CITY COUNCIL ACTION UNDER
CONSENT ITEMS AT THE REGULAR CITY COUNCIL MEETING OF
MAY 6, 2014
WHEREAS, City Council has taken action on certain items on the agenda
under Consent Items.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT the agenda decisions approved by City Council action
under Consent Items as follows are hereby adopted:
a. Approval of the minutes of the regular City Council meeting
of April 15, 2014
b. Approval of the minutes of the City Council Worksession of
April 16, 2014
c. Approval of a Facility Naming Policy
d. Approval of a change order to the engineering services
agreement with CTC, Inc., for the design of railroad quiet
zones at Bransford Road, Pleasant Run Road, and John
McCain Road, and authorize the city manager to execute the
agreement
e. Approval of a construction contract with Saber
Development, for Colleyville Boulevard (SH26) Water and
Sanitary Sewer Relocations - Phase 3, in an amount not to
exceed $3,269,859.75, and authorize the city manager to
execute the contract
f. Approval of an agreement between CTC, Inc. and the City of
Colleyville to provide maintenance services on the active
warning and advance pre-emption equipment installed at
the Fort Worth and Western Railroad crossings at Bransford
Road, Pleasant Run Road, and John McCain Road, and
authorize the city manager to execute the agreement
g. Approval of the use of Park Land Dedication Fund monies for
the Pleasant Run Soccer Field improvements
Resolution R-14-3744
Page 2 of 2
ND IT IS SO RESOLVED.
PPROVED BY A VOTE OF (0 AYES, 0 NAYS, AND 0 ABSTENTIONS
N THIS THE 6TH DAY OF MAY 2014.
TTEST: CITY OF COLLEYVILLE
1 1 • I '
my$ elley, TRMC David Kelly
ity Secretary Mayor
From: Janet Hix [mailto:jlhix@mac.com]
Sent: Monday, March 13, 2017 12:33 PM
To: rjhen52@gmail.com; cliff@leblanc.net; hille@sbcglobal.net; Mitali Mandlekar
<mitali.mandlekar@gmail.com>; nataliegenco@gmail.com; apurandoc@aol.com; jim@hasenpflug.net;
hillary.schwanbeck@gmail.com
Cc: John Ferris <johnsferris@yahoo.com>; RICHARD HIX <rbhix@mac.com>; Judy Keown
<Jkeownphotography@hotmail.com>; Heather Dowell <HDowell@colleyville.com>
Subject: Adoption of Pond Names at the Colleyville Nature Center
TO: Colleyville Parks and Recreation Advisory Board
Thank you for your service to the City of Colleyville!
The purpose of this letter is to make a formal request to adopt the following names for the 9
ponds located within the Colleyville Nature Center.
The Colleyville Nature Center (CNC) was established in 1989 by Herman Smith as a result of a
generous donation. Since this time the CNC has become one of the leading bird refuge sites in
Northeast Texas with 181 different bird species having been reported to Cornell University’s
eBird database. These reports were submitted by visitors to the Colleyville Nature Center over
the past 22 years.
On August 3, 2016 four nature custodians Janet Hix, Richard Hix, John Ferris and Judy Keown,
formed a Facebook page named Friends/Colleyville Nature Center to promote awareness of this
beautiful refuge. Our mission is to enhance the quality of life in our Northeast Texas community
by engaging and educating the nearby residents and visitors in the pleasures, preservation and
protection of the Colleyville Nature Center. Our page is found here:
https://www.facebook.com/groups/friendsofcnc/
To date we have 519 members and continue to gain more every day. Numerous professional as
well as amateur photographers post their magnificent photos to this page.
Currently, the CNC is one of the top 10 birding hotspots in Tarrant County. Visitors come from
all over the state to see and photograph birds; many that are not found where they live. For
example: two pair of Barred Owls are nesting in the CNC this spring. Coyotes, raccoons,
opossums, snakes and a huge assortment of dragonflies and other insects have been spotted here
too.
The many ponds and trails which enhance the CNC each hold their own unique characteristics
and beauty. Because the CNC is an expansive 46 acres, it was difficult to describe the location
of certain activities, meeting places, bird sightings or possibly an emergency, thus the pond
naming contest was created. The members of our Facebook group submitted pond name ideas.
The final pond names were decided upon by the administrators ensuring they encompass the
natural surroundings and essence of each individual pond.
See map below for the 5 west side ponds.
The ponds with numbers and proposed names are:
Long Pond (pond #1) is the ‘longest’ pond and is a popular pond for catching Wide-mouth Bass.
In the winter, the Double-crested Cormorants perch in the trees here. In the summer, Yellow-
crowned Night Herons encircle the pond searching for a crawfish meal. Great Blue Herons and
Great Egrets are seen here year-round. See Guideines, C5
Duck Haven pond (#2) is the evening gathering place for many of the ducks and geese who call
the Colleyville Nature Center their home. They can be seen taking flight each morning to other
areas after resting here overnight. Commonly found here are Mallards, American Wigeons,
woodpeckers and Mississippi Kites. A Belted Kingfisher pair live on the west side. See
Guidelines, C5
Anglers Pond (#3) is downstream from Long Pond. It was the site of the Junior Fishing Rodeo in
2016 and is stocked annually by the City of Colleyville. Anglers of all ages visit and catch
sizable catfish in this pond! A nesting pair of Red-shouldered hawks can be found here right
now! See Guidelines, C2
Pecan Pond (#4) located on the corner of Mill View and Mill Wood was named due to the
significant number of Pecan trees surrounding this small pond. Turtles sun on the banks of Pecan
Pond and last year a Green Heron nest was spotted on the south side. A local photographer won a
contest with her image of an immature Little Blue Heron on Pecan Pond. See Guidelines, C5
Peaceful Pond (#5) was named due to it’s secluded location and peaceful setting where a small
waterfall can be seen after a good rain. This pond has a reflection bench and is a quiet and
peaceful place to sit and enjoy the sights and sounds of nature. See Guidelines, C5.
See map below for the 4 east side ponds (right side).
Mill Pond (#6) is located near the CNC playground and parking lot on Mill Wood Drive. This is
one of the most visited ponds and was named for it’s location adjacent to the Mill Creek
neighborhood. Beautiful sunrise landscapes have been captured here! See Guidelines, C6 and
C7.
Herman’s Pond (#7) was named for the CNC’s benefactor, Herman Smith. Mill Pond overflows
into Herman’s Pond. A Black-chinned Hummingbird was seen here during the summer of 2016.
See Guidelines, C1.
Hidden Pond (#8) is truly hidden behind a stand of trees and many of the more skiddish varieties
of birds will visit this pond including the beautiful Wood Ducks. A bobcat family has been seen
here too! See Guidelines, C5.
Dry Pond (#9), the smallest pond, is named appropriately as many times during the year this
pond is dry and without water during times of low rainfall. Many a dragonfly has been
photographed on this pond! See Guidelines, C5.
We hope you agree this is a worthwhile pond-naming project!
Judy Keown, FB page founder
John Ferris, admin
Janet Hix, admin
Richard Hix, admin
City of Colleyville Page 1
City of Colleyville
Parks and Recreation
Advisory Board
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 4a Agenda Date 04/10/2017 Number
Type Report
Department Parks and Recreation Advisory Board
Title
Recreation, Athletics, and Senior Center report
Explanation
Recreation and City Events Manager, Lisa Escobedo, will provide a verbal update
on the previous quarter's and upcoming recreation, athletics, and Senior Center
activities.
Attachments
City of Colleyville Page 1
City of Colleyville
Parks and Recreation
Advisory Board
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 4b Agenda Date 04/10/2017 Number
Type Report
Department Parks and Recreation Advisory Board
Title
Parks Report
Explanation
Parks Manager, Heather Dowell, will provide a verbal update on previous quarters
accomplishments and give an overview of ongoing projects.
Attachments