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HomeMy WebLinkAboutCity Council-Agenda Packets-1/8/2008f 100 Main Street l-~--_ City of Colleyville Colleyville, Texas 76034 ~`"' (817) 503-1000 ~`~~~`~ Agenda www.colleyville.com ,,•. , City Council Tuesday, January 8, 2008 CITY COUNCIL CHAMBERS PRE COUNCIL MEETING EXECUTIVE SESSION 5:30 P.M. EXECUTIVE CONFERENCE ROOM THIRD FLOOR PC-1 Discussion of guest bingo callers for senior citizen Meals on Wheels luncheons PC-2 Update and discussion of the City Council Work Plan for Community Relations regarding the City of Colleyville Speaker's Bureau and Board, Commission and Committee appointment process PC-3 Discussion of` the Sign Board of Appeals recommendations regarding electronic sign regulations PC-4 Discussion of appointing an ad hoc citizen committee to evaluate development of a commuter facility in conjunction with the Cotton Belt Commuter Rail Line PC-5 Discussion of the January 8, 2008, City Council regular agenda items 1. EXECUTIVE SESSION - In accordance with Texas Government Code Chapter 551, Subchapter D Sec. 551.071 -Legal -Consultation with Attorney on Legal Issues Raised by Public Hearing or Action Items on the Agenda Sec. 551.071 -Legal -Discussion of pending litigation -Village Monticello Partners, Ltd. v. City of Colleyville Sec. 551.071- Legal -Discussion of pending litigation .- Texas Propane Gas Association, and Henderson Butane, L.P., d/b/al Henderson Oil & Butane v. City of Colleyville Sec. 551.071 -Legal -Discussion of potential litigation -Barbara Turner v. City of Colleyville City of Colleyville Page 1 Printed on 1/3/2008 City Council Agenda January 8, 2008 Sec. 551.071 - Legal -Discussion of pending or contemplated litigation -Claim 607 Frontier Court Sec. 551.071 - Legal -Discussion of pending litigation -Raul Rodriguez v. City of Colleyville (Bill Hudgins) Sec. 551.072 - Property -Deliberate the purchase, lease, sale, exchange or value of real property regarding the former City Hall at 5400 Bransford Road Sec. 551.087 - Economic Development -Discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay or expand within the City RESUME REGULAR MEETING 7:30 P.M. COUNCIL CHAMBERS INVOCATION: Deacon Rick Griego, Good Shepherd Catholic Community PLEDGE OF ALLEGIANCE: City Attorney Matthew Boyle 2. EXECUTIVE SESSION: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - Resolution R-08-2927 3. CORRESPONDENCE, REPORTS OF MEETINGS ATTENDED BY THE COUNCIL AND CITY OFFICIALS AND ANNOUNCEMENTS, PROCLAMATIONS OR PRESENTATIONS Proclamations In recognition of the Colleyville Center 10th Anniversary -Lin Przybyl, Manager, Colleyville Center Presentations In recognition for service on the Parks and Recreation Advisory Board - Ms. Connie Hampton, Ms. Sheryl Black and Mr. Bob Leininger In recognition for service on the Celebrate Colleyville Steering Committee - Mr. Pete Challinor, Mr. Jerome Davis, Mr. Stanley Hall, Mr. Michael Muhm, Mr. Richard Myers, Ms. Ret Stansberger and Mr. Jason Williams City of Colleyville Page 2 Printed on 1/3/2008 City Council Agenda January 8, 2008 In recognition for service on the SH26 Advisory Committee - Mr. Curtis Young In recognition for service on the Colleyville Traits and Sidewalks Committee - Ms. Deena Dendy In recognition for service on the Colleyville Center Advisory Committee - Mr. Chuck Baudrau and Ms. Sheryl Black In recognition for service on the Traffic Safety Advisory Committee - Mr. John Groce, Jr., Mr. Bill Hodges and Mr. Keith Kithsiri Texas Turfgrass Association's 2007 Baseball Field of the Year Award for City of Colleyville Parks and Recreation Department -Chuck Majors, Parks Superintendent and Troy Crawford, Parks Supervisor Announcements The City of Colleyville is conducting an Open House on January 10, 2008 at all municipal facilities. Light refreshments and tours will be available during business hours. Ribbon cuttings and tour of the two new fire stations: Central Fire Station at 5209 Colleyville Boulevard and Fire Station Number 2 at 5212 Pool Road, will be conducted January 12, 2008 from 10:00 a.m. - 2:00 p.m. 4. CONSENT: READING AND PUBLIC HEARING -Resolution R-08-2928 4a Approval of the minutes of the regular City Council meeting held on December 18, 2007 4b Approval of a construction change order for fire stations with Gilbane Building Company, in an amount not to exceed $85,483.00, and authorizing the City Manager to execute the change order 5. ORDINANCE(S): SECOND READING AND PUBLIC HEARING 5a 0-07-1650 Approval of amendments to the Water and Sewer Policy and Procedures Manual of the City of Colleyville relative to Fire Hydrant Meter Use City of Colleyville Page 3 Printed on 1/3/2008 City Council Agenda January 8, 2008 5b 0-07-1651 Approval of an Ordinance supporting the Regional Transportation Council's Clean Fleet Policy 5c 0-07-1652 Approval of a request to amend the zoning and development requirements of the Planned Unit Development of The Villas at Oak Pointe Addition located at Oak Pointe Drive and Colleyville Boulevard, Case Z-07-037 6. ORDINANCE(S): FIRST READING AND PUBLIC HEARING 6a 0-08-1653 Approval of a request for a zoning change from PUDR-Planned Unit Development Residential and R40-Single Family Residential to R20-Single Family Residential of 2.8 acres on Lot 1, Block 1 of the Burbank Addition located at 200 Black Drive, Case Z-07-035 6b 0-08-1654 Approval of a request for an amendment to a Special Use Permit for an accessory building on Tracts 1A01 D, 1A5 and 1 B04 of Abstract 1182 of the W.C. Newton Survey and Tract 1 B04 of Abstract 356 of the Isaac Carodine Survey located at 816 W. L.D. Lockett Road, Case Z-07-036 7. RESOLUTION(S): READING AND PUBLIC HEARING 7a R-08-2929 Approval of a request for a refund of the sidewalk escrow funds for Lots 1 and 2, Block 1 of the Braemar Addition located at 5008 and 5012 Fry Lane, Case G-08-001 8. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA 9. REPORTS: Colleyville Trails and Sidewalks Committee Minutes -September 25, 2007 Colleyville Trails and Sidewalks Committee Worksession Minutes - October 30, 2007 10. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR THE MEETING OF JANUARY 8, 2008 -Reading and Public Hearing -Resolution R-08-2930 City of Colleyville Page 4 Printed on 1/3/2008 City Council Agenda January 8, 2008 ADJOURNMENT: I hereby certify the above agenda was posted on January 4, 2007, by 5:00 p.m. Cynthia Singleton, TRMC, C City Secretary the bulletin boards at City Hall on Friday, Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1133, and reasonable accommodations will be made to assist you. City of Colleyville Page 5 Printed on 1/3/2008 N) .y ~ - ~ , ~ City of Col leyvi I le Colleyv0'~I a Texas 76034 (817) 503-1000 ~~~~~ Agenda Briefing www.colleyville.com File Number: File Type: Pre Council Status: Pre Council Version: 1 Agenda Date: 01/08/2008 Controlling Body: City Council Requester: Parks and Recreation Agenda No.: PC-1 Final Action: Department File Name: Discussion of guest bingo callers for senior citizen Meals on Wheels luncheons Attachments: History of Legislative File Version: Date: Acting Body: Action Text: 1 01/08/2008 City Council Title Discussion of guest bingo callers for senior citizen Meals on Wheels luncheons Explanation Metroport Meals on Wheels (MMOW) provides luncheons at the Colleyville Senior Center on the first and third Friday of each month for area seniors. Each luncheon is concluded by playing bingo. Senior volunteers, guest callers and prizes are arranged by MMOW. At the request of City Councilmember Mike Taylor, this item provides for Debra Minea, Senior Center Advisory Committee Chair, to discuss the program and seek City Council's involvement with guest bingo callers. City of Colleyville Page 1 Printed on 1/2/2008 ~~-~='=~ 100 Main Street ~ City of Colleyville Coll 8117) 503X1000 034 r'"'" Agenda Briefing www•colleyville.com File Number: File Type: Pre Council Status: Pre Council Version: 1 Requester: Office of the City Secretary Agenda Date: 01/08/2008 Agenda No.: PC-2 Controlling Body: City Council Final Action: File Name: Update and discussion of the City Council Work Plan for Community Relations regarding the City of Colleyville Speaker's Bureau and Board, Commission and Committee appointment process Attachments: History of Legislative File Version: Date: Acting Body: Action Text: 01/08/2008 City Council Title Update and discussion of the City Council Work Plan for Community Relations regarding the City of Colleyville Speaker's Bureau and Board, Commission and Committee appointment process Explanation During the September 18, 2007 Pre Council meeting, staff presented a plan, in support of the City Council 2007 Work Plan for Community Relations, to provide information and services to the citizens in an efficient and customer friendly manner and encourage citizen involvement. A survey by the North Texas Office of Research Services revealed that 98% of Colleyville citizens have computers and prefer to receive information and services via technology and mailings and as needed. In addition to providing information on the City's web site, cable channel and in the Colleyville Communicator, staff is establishing a Speaker's Bureau. Civic organizations, clubs, homeowner associations or neighborhood groups may request a department director to make a presentation during meetings. The Speaker's Bureau will be developed in phases beginning April 2008. Phase I will include Public Works, Economic Development and Colleyville Leisure (Parks and Recreation, Colleyville Center and Library); Phase II, Police, Fire and Community Development; Phase III, Finance, Office of the City Manager and Office of the City Secretary. It will be promoted on the City's web site, cable channel, Colleyville Communicatorand during the Colleyville Area Chamber of Commerce monthly meetings. The 2007 City Council Work Plan for Community Relations also included consolidation of board, commission and committee terms to December and September, an extended advertising period, an updated Application for Appointment form and the development of an Interview Guide for the board, commission and committee interview process. On the basis City of Colleyville Page 1 Printed on 12/31/2007 Agenda Briefing Continued that during the September and December appointment periods City Council did not interview all applicants, staff is seeking direction regarding the City Council's desire for the development of an Interview Guide. City of Colleyville Page 2 Printed on 12/31/2007 „~ -~~' "' 100 Main Street ~ ~ City of CoIIeyviIIe Coll 8117) 03X1000 034 "`~°` Agenda Briefing vwvw.colleyville.com File Number: File Type: Pre Council Status: Pre Council Version: 1 Requester: Community Development Department Agenda Date: 01/08/2008 Agenda No.: PC-3 Controlling Body: City Council Final Action: File Name: Discussion of the Sign Board of Appeals recommendations regarding electronic sign regulations Attachments: History of Legislative File Version: Date: Acting Body: Action Text: 01/08/2008 City Council Title Discussion of the Sign Board of Appeals recommendations regarding electronic sign regulations Explanation At the October 2, 2007 City Council meeting, Council directed the Sign Board of Appeals to examine the electronic sign regulations located within Chapter 7, Sign Regulations of the Land Development Code. Staff mailed public hearing notices to over 500 businesses and homeowners associations regarding the discussion of the electronic sign regulations that took place at the November 13, 2007 Sign Board of Appeals meeting. Five speakers addressed the Board regarding the regulations. The majority of public comments were in favor of reducing the minimum amount of time required between message changes and in favor of allowing messages to scroll. The Board tabled the item until the December 11, 2007 meeting. At the Sign Board of Appeals meeting held on December 11, 2007, the Board made the following recommendations with regard to the existing electronic sign regulations: (1) Increase the message change frequency to once every 24 hours from once every five minutes. (2) Create a time and temperature sign change interval to once every 3 seconds. There is currently no interval requirement. The regulations below are all references to electronic signs found in the Land Development Code. The regulations regarding Moving and Flashing Signs, Section 7-215(H), Prohibited Signs, have been updated to reflect the recommendations of the Sign Board of Appeals. Text that has been marked with strikethroughs are old regulations that are proposed to be City of CoIIeyviIIe Page 1 Printed on 1/2/2008 Agenda Briefing Continued changed while new language is in bold-underlined characters: Section 7-150 Permanent Freestanding Signs -Sign Classifications & Regulations 7-150(A)5. Changeable Reader Board: A general business sign may include a changeable reader board area, provided the combined gross surface area does not exceed the maximum allowable message area and provided that no more than fifty (50%) percent of the maximum allowable message area may be used as a changeable reader board area. A permit is not required to change the message on a changeable reader board. For purpose of this regulation, a changeable reader board may include an electronic message area. 7-150(B)1c. Changeable Reader Board: An on-premises institutional sign may include a changeable reader board area, provided the combined gross surface area does not exceed the maximum allowable sign area and provided that no more than fifty (50%) percent of the maximum allowable sign area may be used as a changeable reader board area. A permit is not required to change the message on a changeable reader board. For purpose of this regulation, a changeable reader board may include an electronic message area. Section 7-155 Special Purpose Sign Districts and Regulations 7-155(A)1d. Changeable Reader Board: A freeway pole sign may include a changeable reader board area, provided the combined gross surface area does not exceed the maximum allowable sign area and provided that no more than fifty (50%) percent of the maximum allowable sign area may be used as a changeable reader board area. A permit is not required to change the message on a changeable reader board. A changeable reader board may include an electronic message area. Section 7-215 Prohibited Signs 7-215(H). Moving and Flashing Signs - No person shall erect or allow to be displayed upon premises owned or controlled by him any illuminated, animated, moving or flashing sign. Exception: Only a sign, which has illumination, that is turned on and off, changes in light intensity, color or copy, at a rate equivalent to, or no more often than once ever {~~•° ~~` w,;^~ ~+°° every 24 hours, is permitted. It is further provided that a sign, which uses illumination to provide time of day and/or temperature, only shall not constitute a flashing sign, and shall remain static for not less than three seconds. City of Colleyville Page 2 Printed on 1/2/2008 ~~'" 100 Main Street ~J ~ ~ City of C o I I eyv i I I e Coll ~81~7) 03X1000 034 ~j ~~~~~~~" Agenda Briefing ~~colleyville.com File Number: File Type: Pre Council Status: Pre Council Version: 1 Requester: Office of the City Manager Agenda Date: 01/08/2008 Agenda No.: PC-4 Controlling Body: City Council Final Action: File Name: Discussion of appointing an ad hoc citizen committee to evaluate development of a commuter facility in conjunction with the Cotton Belt Commuter Rail Line Attachments: Draft Resolution Establishing Citizen Committee for Commuter Rail Study.pdf Letter of request to be included dated December 27, 2007.pdf History of Legislative File Version: Date: Acting Body: Action Text: 01/08/2008 City Council Title Discussion of appointing an ad hoc citizen committee to evaluate development of a commuter facility in conjunction with the Cotton Belt Commuter Rail Line Explanation At the December 18, 2007 Pre Council meeting, Council requested the Mayor submit a letter of interest to the Fort Worth Transit Authority (The T), requesting the City of Colleyville be included in the environmental assessment for possible commuter rail facilities. City Council also expressed a strong desire to include acommunity-based element to on-going deliberations regarding commuter rail service and the overall impact it may have on the City and citizens. In support of this public engagement approach, City Council may appoint a citizen based committee charged with engaging the general public through a series of mediums. This item is provided as an opportunity for discussion and consideration of the establishment of an ad hoc citizen's advisory committee to evaluate the potential development of a commuter facility in conjunction with the Cotton Belt Commuter Rail Line and the impact this type of facility might have to the community. Consideration of this item may include the committee structure, scope, purpose and timeline for completion and recommendations to City Council. The number of individuals serving on the committee is less critical than the credibility and background of the members. However, it is suggested the committee have seven to thirteen (7-13) voting members. In considering committee membership, the City Council may want to consider members with a broad background related to the issue. To achieve this, it is recommended the City Council consider the following as appropriate .background profiles for membership: Banking/Finance, Former Elected Official, Business, Citizen, HOA City of Colleyville Page 1 Printed on 1/2/2008 Agenda Briefin_g Continued Representative, General Street Contractor, Civil Engineering, Planning and Zoning Commissioner, Developer/Broker and Urban Planning/Public Administration. Considering the success of the 2006 Street CIP Citizens Planning Committee, a similar committee is proposed for appointing a Cotton Belt Commuter Rail Committee: • the Chairperson from three standing committees o Planning & Zoning Commission o SH26 Advisory Committee o Traffic Safety Committee • seven citizen appointments individually selected by the Mayor and City Councilmembers for immediate appointment • the remaining three appointees would be nominated by the Mayor and/or City Councilmembers, but voted on by all seven members In support of the committee's work, three additional representatives may be appointed. While not having a vote, these members would participate in the committee discussions. • Colleyville Trails and Sidewalks Committee Chair • Colleyville Area Chamber of Commerce Representative • Fort Worth Transit Authority Representative As part of the overall discussion, the City Council will need to begin a discussion on how the report will be used and an action plan/calendar for implementation. Following the submittal of the report, staff recommends the City Council engage in a series of community meetings and other avenues to ascertain the interests of the public in formalizing a corresponding financing plan as appropriate. City of Colleyville Page 2 Printed on 1/2/2008 RESOLUTION R-08-XXXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLELYVILLE, TEXAS ESTABLISHING AND APPOINTING AN AD HOC COMMUTER RAIL STUDY COMMITTEE, IDENTIFYING THE GOALS OF THE COMMITTEE, ESTABLISHING A DATE FOR THE REPORT SUBMITTAL, AND DECLARING AN EFFECTIVE DATE WHEREAS, the City Council wishes to establish an ad hoc committee to study the viability of a commuter rail facility and identify possible funding; and WHEREAS, the City Council desires the ad hoc committee to consist of a broad representation of citizens from all areas of the community. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT an ad hoc Commuter Rail Committee is formed. The Committee will be composed of seven (7) to thirteen (13) members appointed by the City Council in addition to three (3) non-voting advisory members. Committee members shall be residents of the City of Colleyville. The following citizens are appointed: (Insert Committee Appointment Names) Sec. 2. THAT is appointed as temporary Chair to convene the first meeting at which time a permanent Chair is to be selected by the Committee members Sec. 3. THAT the City Manager and or his designee shall provide administrative support services to the ad hoc Commuter Rail Study Committee Sec. 4. THAT the Committee shall use its best efforts to issue a final report to the City Council by January 2009. Upon issuance of the final report, the work of the committee will be completed and the terms of the Committee members will be concluded. Sec. 5. THAT the Committee responsibilities will include, but not be limited to the: 1. Promotion of the active involvement of the general citizenry through the use of, but not limited to, focus groups, town hall meetings and surveys. 2. Review of possible commuter rail facility locations in conjunction with work by the Fort Worth Transportation Authority (The T). 3. Evaluation of environmental assessment data collected by The T. Resolution R-08-XXXX Page 2 of 2 Sec. 4. Evaluation of need for sound walls, quiet zones, quad gating and other enhancements in conjunction with the development of the Fort Worth to Grapevine commuter rail line. Sec. 5. THAT the Committee will have as its purpose, a recommendation of possibly funding a commuter rail line facility by allocation of available cash, debt financing and or the creation of new transportation related funding sources provided by the State of Texas. Sec. 6. THAT this resolution is in effect immediately from and after its adoption. AND IT IS SO RESOLVED PASSED BY A VOTE OF AYES, NAYS AND ABSTENTIONS ON THIS THE DAY OF 2008. ATTEST: Cynthia Singleton, TRMC, CMC City Secretary CITY OF COLLEYVILLE David Kelly Mayor December 27, 2007 Mr. Richard L. Ruddell President/Executive Director Fort Worth Transportation Authority 1600 E. Lancaster Avenue Fort Worth, Texas 76102-6720 Dear Dick: This correspondence serves as written notification that the City of Colleyville wishes to be a participating agency in the Southwest-to-Northeast Rail Corridor Environmental Impact Statement (EIS). As you are aware, Colleyville is very interested in this process and committed to the project. Colleyville staff has notified the Fort Worth Transportation Authority Director of Planning Curvie Hawkins, of two possible sites for consideration as a commuter rail stop. Ms. Kelly Cooper, Assistant City Manager, will be Colleyville's contact person and will work in concert with all City departments to provide you with the input needed to carry out your mission and keep our elected officials and citizens informed. We are excited about this project and the possible study conclusions. Should you have questions or need additional information, please contact Kelly Cooper at 817.503.1115 or via email: cooperk@ci.colleyville.tx.us. Staff will contact you in the near future to discuss dates and times to meet with your consultants to begin the process for Colleyville. Sincerely, David Kelly Mayor Cc: Bill Lindley, City Manager Colleyville City Council Curvie Hawkins, Director of Planning, Fort Worth Transportation Authority ~ ~~ t /+ 100 Main Street ~~~~ _~ R City ~f Co~~eyV~~~e Colleyville, Texas 76034 (817) 503-1000 ;,..°., Agenda Briefing www.colleyville.com File Number: File Type: Pre Council Status: Pre Council Version: 1 Agenda Date: 01/08/2008 Controlling Body: City Council Requester: Office of the City Agenda No.: PC-5 Final Action: Secretary File Name: Discussion of the January 8, 2008, City Council regular agenda items Attachments: History of Legislative File Version: Date: Acting Body: Action Text: 1 01/08/2008 City Council Title Discussion of the January 8, 2008, City Council regular agenda items City of Colleyville Page 1 Printed on 12/28/2007 \(V ,~ 100 Main Street '~~~~~~~ - City ~f Co~~eyvi~~e Colleyville, Texas 76034 ~,~- ~' (817) 503-1000 ~~,~~- Agenda Briefing www•colleyville.com File Number: Version: 1 Requester: Office of the City Secretary File Type: Executive Session Agenda Date: 01 /08/2008 Agenda No.: 1 File Name: Executive Session -Legal Consultation -January 8, 2008 Attachments: History of Legislative File Final Action: Version: Date: Acting Body: Action Text: 1 01/08/2008 City Council Title Sec. 551.071 -Legal -Consultation with Attorney on Legal Issues Raised by Public Hearing or Action Items on the Agenda Sec. 551.071 -Legal -Discussion of pending litigation -Village Monticello Partners, Ltd. v. City of Colleyville Sec. 551.071- Legal - Discussion of pending litigation -Texas Propane Gas Association, and Henderson Butane, L.P., d/b/a/ Henderson Oil & Butane v. City of Colleyville Sec. 551.071 -Legal -Discussion of potential litigation -Barbara Turner v. City of Colleyville Sec. 551.071 -Legal -Discussion of pending or contemplated litigation -Claim 607 Frontier Court Sec. 551.071 -Legal -Discussion of pending litigation -Raul Rodriguez v. City of Colleyville (Bill Hudgins) Sec. 551.072 -Property -Deliberate the purchase, lease, sale, exchange or value of real property regarding the former City Hall at 5400 Bransford Road Sec. 551.087 - Economic Development -Discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay or expand within the City Status: Executive Session Controlling Body: City Council City of Colleyville Page 1 Printed on 12/28/2007 RESOLUTION R-08-2927 A RESOLUTION APPROVING COUNCIL ACTION REGARDING EXECUTIVE SESSION ITEMS AT, THE REGULAR CITY COUNCIL MEETING OF JANUARY 8, 2008 WHEREAS, following discussion in Executive Session, and in full accordance with the requirements of the Open Meetings Act, the City Council determines that the following action is in the best interests of the health, safety and welfare of the public. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the following actions of the City Council are hereby adopted and approved: a. THAT AND IT IS SO RESOLVED. APPROVED BY A VOTE OF AYES, NAYS AND ABSTENTIONS ON THIS THE DAY OF 2008. ATTEST: Cynthia Singleton, TRMC, CMC City Secretary CITY OF COLLEYVILLE David Kelly Mayor _;~z- ^~ ~.__ .-~, 100 Main Street `- ~ City of Colleyville Coll (8 i~) 03X1000 034 ~~~~~~ Agenda Briefing www.colleyville.com File Number: File Type: Presentation or Proclamation Status: Presentations or Proclamations Version: 1 Requester: Office of the City Secretary Agenda Date: 01/08/2008 Agenda No.: 3 File Name: Presentations and Proclamations -January 8, 2008 Controlling Body: City Council Final Action: Attachments: Colleyville Center 10th Anniversary Proclamation.pdf Board, Commission and Committee Plaques.pdf Greetings to Texas Turfgrass Association attendees from Texas Governor Rick Perry. pdf History of Legislative File Version: Date: Acting Body: Action Text: 01/08/2008 City Council Title Proclamations In recognition of the Colleyville Center 10th Anniversary -Lin Przybyl, Manager, Colleyville Center Presentations In recognition for service on the Parks and Recreation Advisory Board - Ms. Connie Hampton, Ms. Sheryl Black and Mr. Bob Leininger In recognition for service on the Celebrate Colleyville Steering Committee - Mr. Pete Challinor, Mr. Jerome Davis, Mr. Stanley Hall, Mr. Michael Muhm, Mr. Richard Myers, Ms. Ret Stansberger and Mr. Jason Williams In recognition for service on the SH26 Advisory Committee - Mr. Curtis Young In recognition for service on the Colleyville Trails and Sidewalks Committee - Ms. Deena Dendy In recognition for service on the Colleyville Center Advisory Committee - Mr. Chuck Baudrau and Ms. Sheryl Black In recognition for service on the Traffic Safety Advisory Committee - Mr. John Groce, Jr., Mr. Bill Hodges and Mr. Keith Kithsiri City of Colleyville Page 1 Printed on 1/2/2008 Agenda Briefing Continued Texas TurFgrass Association's 2007 Baseball Field of the Year Award for City of Colleyville Parks and Recreation Department -Chuck Majors, Parks Superintendent and Troy Crawford, Parks Supervisor Announcements The City of Colleyville is conducting an Open House on January 10, 2008 at all municipal facilities. Light refreshments and tours will be available during business hours. Ribbon cuttings and tour of the two new fire stations: Central Fire Station at 5209 Colleyville Boulevard and Fire Station Number 2 at 5212 Pool Road, will be conducted January 12, 2008 from 10:00 a.m. - 2:00 p.m. City of Colleyville Page 2 Printed on 1/2/2008 ~o~~~cn~~tio~c CITY OF Colleyville, Texas WHEREAS: the City of Colleyville is a progressive community, being known as an "address of choice" in the metroplex; and WHEREAS, through the vision of City Council, City leaders, residents and civic organizations, Colleyville Center opened on January 10, 1998, known then as the Colleyville Community Center; and WHEREAS, the construction of Colleyville Center was the City's first major municipal construction project, costing $2 million; and WHEREAS, the original mission statement for the use of Colleyville Center, which was "to provide a flexible, professional environment designed to respond to the community's diverse needs", has been surpassed; and WHEREAS, Colleyville Center enjoys the designation of being the premier reception and meeting venue known throughout the metroplex and was featured in the June 2007 Fort Worth Business Press as a "Top Banquet and Meeting Facility. NOW, THEREFORE, I, DAVID KELLY, MAYOR OF THE CITY OF COLLEYVILLE, TEXAS, on behalf of the Colleyville City Council and citizens of Colleyville, do hereby recognize the COLLEYVILLE CENTER TENTH ANNIVERSARY and encourage our citizens to tour Colleyville Center and celebrate this success. IN WITNESS WHEREOF, I do hereby set my hand and seal of the City of _ , Colleyville, Texas, affixed this 8~h day of January 2008. ~~~~~~ Mayef C ~~~Y o, le Texas Presented to CONNIE HAMPTON In Appreciation for Dedication and Service on the Parks and Recreation Advisory Board 2003 - 2007 Presented to SHERYL BLACK In Appreciation for Dedication and Service on the Parks and Recreation Advisory Board 2006 - 2007 Presented to BOB LEININGER In Appreciation for Dedication and Service on the Parks and Recreation Advisory Board 2003 - 2007 Presented to PETE CHALLINOR In Appreciation for Dedication and Service on the Celebrate Colleyville Steering Committee 2006 - 2007 Presented to JEROME DAVIS In Appreciation for Dedication and Service on the Celebrate Colleyville Steering Committee 2006 - 2007 Presented to STAN LEY HALL I n Appreciation for Dedication and Service on the Celebrate Colleyville Steering Committee 2005 - 2007 Presented to MICHAEL MUHM In Appreciation for Dedication and Service on the Celebrate Colleyville Steering Committee 2005 - 2007 Presented to RICHARD MYERS In Appreciation for Dedication and Service on the Celebrate Colleyville Steering Committee 2005 - 2007 Presented to RET STANSBERGER In Appreciation for Dedication and Service on the Celebrate Colleyville Steering Committee 2007 Presented to JASON WILLIAMS In Appreciation for Dedication and Service on the Celebrate Colleyville Steering Committee 2007 Presented to CURTIS YOUNG In Appreciation for Dedication and Service on the SH26 Advisory Committee 2000 - 2007 Presented to DEENA DENDY In Appreciation for Dedication and Service on the Colleyville Trails and Sidewalks Committee 1999 - 2007 Presented to CHUCK BAUDRAU In Appreciation for Dedication and Service on the Colleyville Center Advisory Committee 2006 - 2007 Presented to SHERYL BLACK In Appreciation for Dedication and Service on the Colleyville Center Advisory Committee 2002 - 2007 Presented to JOHN GROCE, JR. In Appreciation for Dedication and Service on the Traffic Safety Advisory Committee 2006 - 2007 Presented to BILL HODGES In Appreciation for Dedication and Service on the Traffic Safety Advisory Committee 2005 - 2007 Presented to KEITH KITHSIRI In Appreciation for Dedication and Service on the Traffic Safety Advisory Committee 2006 - 2007 ~~~ STATE OF' TEXAS OFFICE OF THE GQVERNaR GY~eetrngs: 1 atn pleased to extend greetings #o all in attc:nciance at the annual confet•etlce of the Texas Turfgrass Association. I~ounded i~r ,lanuary 1947 at Texas A&M University, the Texas Turfgrass Association sought to create art effecti~~c state organiratiotr. Trcte tp i#s fot111ding mission, the association lends invaluable expertise thr-pt~gll education, enhancenlcni and maintenance; of standards, promotion of erlvironmetrtal awareness and f~rnding assislarrec to higher education institutions for scholarsllips and research. Conlprehensivc itt your scope, you con#inue fo a3~ake a difference. You are to be lauded for the sttecesses that you have realized, an accomplishment in which yot.t should #ake great pride especially today as you celebrate your 60`x' anniversary. The Lone S#ar State joins in exl~ressing its appreciafioti, for your success is our success. Anita joins me in extending l3esf ~~=isi7es for the future. Sincerely, l~ ~~ Rick Perry Govenror RESOLUTION R-08-2928 A RESOLUTION APPROVING COUNCIL ACTION UNDER CONSENT ITEMS AT THE REGULAR COUNCIL MEETING OF JANUARY 8, 2008 WHEREAS, Council has taken action on certain items on the agenda under Consent Items. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the agenda decisions approved by Council action under Consent Items as follows are hereby adopted: a. Approval of the minutes of the regular City Council meeting held on December 18, 2007 b. Approval of a construction change order for fire stations with Gilbane Building Company, in an amount not to exceed $85,483.00, and authorize the City Manager to execute the change order AND IT IS SO RESOLVED. APPROVED BY A VOTE OF AYES, NAYS AND ABSTENTIONS ON THIS THE DAY OF 2008. ATTEST: CITY OF COLLEYVILLE Cynthia Singleton, TRMC, CMC David Kelly City Secretary Mayor ~~~ City of Colleyville `"~'~ `~ City Council Minutes -Draft ,.~.:~ " City Council 100 Main Street Colleyville, Texas 76034 (817) 503-1000 www.colleyville.com Tuesday, December 18, 2007 CITY COUNCIL CHAMBERS The Pre Council meeting of the Colleyville City Council was called to order by Mayor David Kelly on December 18, 2007, at 5:39 p.m. ROLL CALL: Councilmembers Carol Wollin, Tony Licata, Rich Hendler, Tom Hart, and Mike Taylor were present. Mayor David Kelly, City Manager Bill Lindley, Police Chief Tommy Ingram, Police Lieutenant Rodney Cunningham, Fire Chief Mike Johnston, Public Works Director Steve Chutchian, Utility Superintendent Ken Tywater, Finance Director Terry Leake, Community Development and Business Strategies Director Chris Fuller, Economic Development Manager Scott Welmaker, Communications Manager Mona Gandy, Audio Visual Technician Lawrence Gise, City Attorney Matthew Boyle and City Secretary Cynthia Singleton were also present. Mayor Pro Tem Jon Ayers was absent. PC-1 Update and discussion of the Cottonbelt Commuter Rail Initiative Councilmember Tony Licata provided an overview of a meeting with representatives from The Fort Worth Transportation Authority (The T) regarding the viability of including the City of Colleyville in an environmental study which would analyze a rail stop at John McCain Road and SH26 or at Tinker Road. City Manager Bill Lindley requested Council's direction for participation in the study. He stated that although a formal letter of interest is required by The T for City sites to be included in the environmental study, it is not a commitment by the City and would not require funding. There was general discussion regarding obtaining public input and the economic development and environmental impact of a rail stop. City Council determined the City should participate in the environmental study. Cify of Colleyville Page 1 Printed on 1/2/2008 City Council City Council Minutes -Draft December 18, 2007 PC-2 Presentation of the Monthly Financial Report -November 2007 Finance Director Terry Leake presented the November 2007 monthly financial report and reported the percentage of current year taxes collected is ahead of the percentage collected for November 2006. PC-3 Update and discussion of SH26 improvements with recent cancellation of statewide projects by Texas Department of Transportation (TxDOT) City Manager Bill Lindley provided an update of the status of the SH26 improvements with the recent cancellation of statewide projects by the Texas Department of Transportation (TxDOT) due to funding issues. Mr. Lindley announced a meeting is scheduled Thursday, December 20, 2007, at 1:00 p.m., at the Tarrant County Northeast Precinct office with State Representative Vicki Truitt, Tarrant County Commissioner Gary Fickes and Mayor David Kelly. There was general discussion regarding the status of the acquisition of right-of-way along SH26. PC-4 Discussion of the December 18, 2007, City Council regular agenda items Mayor Kelly stated when considering the Parks and Recreation Advisory Board appointments to nominate according to Place 2, 4, 6 and 8 and the Rotary Club, ARTSNET and Colleyville Woman's Club recommended members for appointment to the Colleyville Center Advisory Committee. Mayor Kelly announced a Joint City Council and Planning and Zoning Commission meeting will be held December 19, 2007, at 5:30 p.m. at the Colleyville Public Library. There being no further discussion, Mayor Kelly adjourned the Pre Council meeting at 6:28 p.m. The regular meeting of the Colleyville City Council was called to order by Mayor David Kelly on December 18, 2007, at 6:28 p.m. City of Colleyville Page 2 Printed on 1/2/2008 City Council City Council Minutes -Draft December 18, 2007 ROLL CALL: Councilmembers Carol Wollin, Tony Licata, Rich Hendler, Tom Hart and Mike Taylor were present. Mayor David Kelly, City Manager Bill Lindley, Police Chief Tommy Ingram, Fire Chief Mike Johnston, Public Works Director Steve Chutchian, Utility Superintendent Ken Tywater, City Engineer Chad Bartee, Finance Director Terry Leake, Community Development and Business Strategies Director Chris Fuller, Community Development Coordinator Ron Ruthven, Communications Manager Mona Gandy, Audio Visual Technician Lawrence Gise, City Attorney Matthew Boyle and City Secretary Cynthia Singleton were also present. Mayor Pro Tem Jon Ayers was absent. 1. EXECUTIVE SESSION - In accordance with Texas Government Code Chapter 551, Subchapter D Sec. 551.071 -Legal -Consultation with Attorney on Legal Issues Raised by Public Hearing or Action Items on the Agenda Sec. 551.071 -Legal -Discussion of pending litigation -Village Monticello Partners, Ltd. v. City of Colleyville Sec. 551.071- Legal -Discussion of pending litigation -Texas Propane Gas Association, and Henderson Butane, L.P., d/b/a/ Henderson Oil & Butane v. City of Colleyville Sec. 551.071 -Legal -Discussion of potential litigation -Barbara Turner v. City of Colleyville Sec. 551.071 - Legal -Discussion of pending or contemplated litigation -Claim 607 Frontier Court Sec. 551.071 - Legal -Discussion of pending litigation - Raul Rodriguez v. City of Colleyville (Bill Hudgins) Sec. 551.072 - Property - Deliberate the purchase, lease, sale, exchange or value of real property regarding the former City Hall at 5400 Bransford Road Sec. 551.087 - Economic Development -Discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay or expand within the City City of Colleyville Page 3 Printed on 1/2/2008 City Council City Council Minutes -Draft December 18, 2007 Mayor Kelly explained that the Executive Session had been called in accordance with the Texas Government Code Chapter 551, Subchapter D, Section 551.071, Legal, Section 551.072, Property, Section 551.74, Personnel, and Section 551.087, Economic Development. He further explained that there would be no decisions made or action taken during this time. The meeting was recessed at 6:29 p.m. and reconvened at 7:41 p.m. INVOCATION: Pastor Dale Smith, Colleyville Presbyterian Church PLEDGE OF ALLEGIANCE: City Attorney Matthew Boyle 2. EXECUTIVE SESSION: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - Resolution R-07-2913 This resolution was not needed. 3. CORRESPONDENCE, REPORTS OF MEETINGS ATTENDED BY THE COUNCIL AND CITY OFFICIALS AND ANNOUNCEMENTS, PROCLAMATIONS OR PRESENTATIONS Mayor Kelly wished everyone a Merry Christmas and announced this is the last regular City Council meeting in 2007. Mayor Kelly invited citizens to participate in the Colleyville Citizen's Police Academy and to contact Officer Bill Hudgins and visit the City's web site for additional information. Councilmember Hendler announced the first regular meeting in January is January 8 and the second meeting is January 15, 2008. Councilmember Hendler wished everyone a Merry Christmas and a Happy New Year. 4. CONSENT: READING AND PUBLIC HEARING -Resolution R-07-2914 4a Approval of the minutes of the regular City Council meeting held on December 4, 2007 4b Approval of a waiver of the water well drilling requirements requested by Covington Partners, LLC, located at 712 West L.D. Lockett Road 4c Approval to purchase a concrete mixer truck through the BuyBoard Local Government Cooperative Purchasing program, in the amount of $89,347.00, and authorize the City Manager to execute the documents City of Colleyville Page 4 Printed on 1/2/2008 City Council City Council Minutes -Draft December 18, 2007 4d Approval of a request for a waiver of escrow funds for sidewalks at the Whittier Heights -Phase II Addition located adjacent to McDonwell School Road Mayor Kelly read Resolution R-07-2914 in its entirety. Mayor Kelly opened the public hearing. Mr. David Bagwell, P.O. Box 1672, Colleyville, Texas, spoke regarding the approval process for a Preliminary Plat and Final Plat and stated Consent item 4d is a collaborative effort between a developer and the City for the good of the community. There were no others present wishing to speak concerning this item and Mayor Kelly closed the public hearing. Councilmember Taylor moved to approve Resolution R-07-2914. Councilmember Hart seconded the motion. The motion carried by the following vote: Aye: 6 -David Kelly, Carol Wollin, Tony Licata, Rich Hendler, Tom Hart, Mike Taylor Absent: 1 -Jon Ayers 5. ORDINANCE(S): SECOND READING AND PUBLIC HEARING 5a 0-07-1649 Amending the Code of Ordinances by amending Chapter 90 by adding Section 90-04 imposing a tax on goods in transit Mayor Kelly read the caption of Ordinance 0-07-1649. Mayor Kelly opened the public hearing. There was no one present wishing to speak and Mayor Kelly closed the public hearing. Councilmember Hart moved to approve Ordinance 0-07-1649. Councilmember Taylor seconded the motion. City of Colleyville Page 5 Printed on 1/2/2008 City Council City Council Minutes -Draft December 18, 2007 The motion carried by the following vote: 6. 6a 6b Mayor Kelly read the caption of Ordinance 0-07-1651. Public Works Director Steve Chutchian provided an overview of the proposed ordinance supporting the Regional Transportation Council's Clean Fleet policy and answered questions of the City Council. Mayor Kelly opened the public hearing. There were no others present wishing to speak and Mayor Kelly closed the public hearing. Aye: 6 -David Kelly, Carol Wollin, Tony Licata, Rich Hendler, Tom Hart, Mike Taylor Absent: 1 -Jon Ayers ORDINANCE(S): FIRST READING AND PUBLIC HEARING 0-07-1650 Approval of amendments to the Water and Sewer Policy and Procedures Manual of the City of Colleyville relative to Fire Hydrant Meter Use Mayor Kelly read the caption of Ordinance 0-07-1650. Public Works Director Steve Chutchian provided an overview of the current Water and Sewer Policy, the proposed amendments to the policy and procedures manual related to fire hydrant use and answered questions of the City Council. Mayor Kelly opened the public hearing. Mr. David Bagwell, P.O. Box 1672, Colleyville, Texas, spoke regarding quality development, the proposed appeal process as stated in the proposed ordinance, the use a of fire hydrant meter for watering trees, in opposition to the proposed ordinance and expressed appreciation for the use of the fire hydrant meter. There were no others present wishing to speak and Mayor Kelly closed the public hearing. 0-07-1651 Approval of an Ordinance supporting the Regional Transportation Council's Clean Fleet Policy City of Colleyville Page 6 Printed on 1/2/2008 City Council City Council Minutes -Draft December 18, 2007 6c 0-07-1652 Approval of a request to amend the zoning and development requirements of the Planned Unit Development of The Villas at Oak Pointe Addition located at Oak Pointe Drive and Colleyville Boulevard, Case Z-07-037 Mayor Kelly read the caption of Ordinance 0-07-1652. Community Development and Business Strategies Director Chris Fuller provided an overview of the request to amend the zoning and development requirements for the Planned Unit Development of The Villas at Oak Pointe Addition and stated the Planning and Zoning Commission recommended approval. Mayor Kelly opened the public hearing. Mr. David Bagwell, P.O. Box 1642, Colleyville, Texas, spoke in support of the proposed ordinance and regarding compliance with the tree preservation ordinance and the average lot size. Mr. Tommy Dreiling, 90 Casa Lane, applicant, spoke regarding the history of the property, tree removal and preservation and regarding the request for a fifteen foot setback. There were no others present wishing to speak and Mayor Kelly closed the public hearing. Discussion ensued regarding the process for a tree recovery plan. Mr. Tommy Dreiling spoke regarding a tree recovery plan and answered questions of the City Council. Councilmember Licata asked the City Attorney what mechanisms are available to the City to ensure promises made regarding a tree recovery plan are actually enforced. City Attorney Matthew Boyle stated the general rule is every ordinance that ends up in your Code of Ordinances is enforceable both criminally and civilly. In addition to that, when you are talking about specific zoning approvals and zoning stipulations, you have the ability to take that to an additional level relative to the permitting process at the City level. Discussion ensued regarding erosion control, the tree buffer, the square footage of homes and the front setback. Cify of Colleyville Page 7 Printed on 1/2/2008 City Council City Council Minutes -Draft December 18, 2007 7. RESOLUTION(S): READING AND PUBLIC HEARING 7a R-07-2915 Consideration of a variance for Broadland Limited Partnership to retain the usage of three temporary fire hydrant meters located within Whittier Heights Mayor Kelly read Resolution R-07-2915 in its entirety. Public Works Director Steve Chutchian spoke regarding the history of the use of three temporary fire hydrant meters by Broadland Limited Partnership and the policy for use of temporary fire hydrant meters by developers and stated staff recommends denial of the request. Mayor Kelly opened the public hearing. Mr. David Bagwell, P.O. Box 1642, Colleyville, Texas, spoke regarding the preservation of trees and the use of temporary fire hydrant meters for an irrigation system. There were no others present wishing to speak and Mayor Kelly closed the public hearing. Discussion ensued regarding the process for the developer to set a permanent water meter, plan for a long term irrigation system and the timeframe for installation of an irrigation system. Mayor Kelly moved to approve Resolution R-07-2915, with the amendment to Section 1, setting the date of March 3, 2008, for one temporary fire hydrant meter to be permanently taken out of service within the Whittier Heights subdivision and returned to the City. Councilmember Hart seconded the motion. The motion carried by the following vote: Aye: 6 -David Kelly, Carol Wollin, Tony Licata, Rich Hendler, Tom Hart, Mike Taylor Absent: 1 -Jon Ayers 7b R-07-2916 Approval of an amendment to the Colleyville Pathways Plan to re-align Trail Number 29 Mayor Kelly read Resolution R-07-2916 in its entirety. City of Colleyville Page 8 Printed on 1/2/2008 City Council City Council Minutes -Draft December 18, 2007 Community Development and Business Strategies Director Chris Fuller provided an update regarding the proposed realignment of Trail 29 and staffs recommendation. Mayor Kelly opened the public hearing. Mr. Ron Shirley, 5611 Colleyville Boulevard, applicant, spoke regarding the realignment of the trail and the timing for construction of the trail during Phase II. Mr. David Bagwell, P.O. Box 1672, Colleyville, Texas, expressed appreciation for consideration of the proposed trail realignment. Mr. Tom Ha, 100 Hawks Ridge Trail, expressed appreciation for tabling this item on December 4, 2007, and the beauty and safety of the trail. There were no others present wishing to speak and Mayor Kelly closed the public hearing. Mayor Kelly expressed appreciation to the developers of The Reserve and Whittier Heights subdivisions and staff for the cooperative efforts to develop the trail. City Manager Bill Lindley stated, "Mr. Bagwell had talked about a lot for lot development. And that's very reasonable. My offer back to Mr. Bagwell, was recognizing he will have engineering fees associated with the replatting and redesign of this additional lot. Mr. Bagwell, in his design elements, always does immaculate developments. He already envisions on lot 12, a series of trees and other landscaping and so forth. I felt it was appropriate that we would consider two lots for the one lot. The supplemental, the first lot, is a trade off for the lot for lot. The additional lot provides a revenue source for Mr. Bagwell to accomplish the betterments that he envisions on lot 12, the planting of the trees that would be planted between lots 10 and 11 and I guess, lots 11 and 13, to provide more of a buffer, and so forth. Ultimately there is a little bit of self protection by the City, being able to develop two lots, when you pick up the lot value of an additional house and the home values by Mr. Bagwell's going in the range of a half million dollars, so we also net a tax value of an additional house coming in. He may come back and only plant the one lot additional, but I felt it was appropriate and fair to work with Mr. Bagwell to provide and staff would recommend to you that we would provide for two lots and once again, the additional lot ultimately providing a revenue source for Mr. Bagwell to accomplish his expenses related to the development." Mayor Kelly moved to approve Resolution R-07-2916, with Exhibit "A" being revised showing the Alternate "A" and "B" trail. City of Colleyville Page 9 Printed on 1/2/2008 City Council City Council Minutes -Draft December 18, 2007 Councilmember Wollin seconded the motion with a friendly amendment to add, "if the right-of-way is not dedicated within six months for Lot 12 it goes from Alternate "A" to Alternate "B". Mayor Kelly accepted the friendly amendment. City Attorney Matthew Boyle proposed the following language for clarification: If the necessary off-site land conveyance of Lot 12 is not made to allow for Alternate "A" to carry off-site within six months, the Alternate "B" alignment shall be the trail route. Mayor Kelly and Councilmember Wollin accepted the proposed amendment. The motion carried by the following vote: Aye: 6 -David Kelly, Carol Wollin, Tony Licata, Rich Hendler, Tom Hart, Mike Taylor Absent: 1 -Jon Ayers 7c R-07-2917 Approval of the Preliminary Plat for The Reserve at Colleyville being 92 acres out of the J. Harrell Survey located in the 1000 block of Murphy Road, Case P-07-059 Mayor Kelly read Resolution R-07-2917 in its entirety. Community Development and Business Strategies Director Chris Fuller provided an overview of the Preliminary Plat and stated staff recommended approval. Mayor Kelly opened the public hearing. Mr. Ron Shirley, 5611 Colleyville Boulevard, applicant, was present to answer questions of the City Council. Mr. David Bagwell, P.O. Box 1672, Colleyville, Texas, spoke regarding public notification of the proposed development and trail, tree removal, grading of land, development of the buffer and participation in the planning process. There were no others present wishing to speak and Mayor Kelly closed the public hearing. Community Development and Business Strategies Director Chris Fuller provided information regarding the public notification process. City of Colleyville Page 10 Printed on 1/2/2008 City Council City Council Minutes -Draft December 18, 2007 Mayor Kelly moved to approve Resolution R-07-2917 with the amendments: that the developer shall complete construction of the retaining wall adjacent to the Clairmont Addition, for drainage purposes, prior to acceptance of the first phase of development by the City and that off-site water and sewer lines, located in the remainder portion of the final plat, shall be placed within utility easements by separate instrument, prior to acceptance of the first phase of development by the City. Councilmember Wollin seconded the motion. There was general discussion regarding the timeline for trail construction. City Attorney Matthew Boyle proposed the following amendment to the resolution: That the location of Trail 29 shall be revised to be consistent with the Colleyville Pathways Plan as revised this evening. Mayor Kelly and Councilmember Wollin accepted the proposed amendment. The motion carried by the following vote: Aye: 6 -David Kelly, Carol Wollin, Tony Licata, Rich Hendler, Tom Hart, Mike Taylor Absent: 1 -Jon Ayers 7d R-07-2918 Approval of the Final Plat for Phase I of The Reserve at Colleyville being 47 acres out of the J. Harrell Survey located in the 1000 block of Murphy Road, Case P-07-060 Mayor Kelly read Resolution R-07-2918 in its entirety. Community Development and Business Strategies Director Chris Fuller stated the Final Plat is in compliance with the Preliminary Plat and the amended trail realignment and staff recommends approval with the construction of the retaining wall, off-site easements and the trail construction. Mayor Kelly opened the public hearing. Mr. David Bagwell, P.O. Box 1672, Colleyville, Texas, spoke regarding the process for approving Final Plats. There were no others present wishing to speak and Mayor Kelly closed the public hearing. City of Colleyville Page 11 Printed on 1/2/2008 City Council City Council Minutes -Draft December 18, 2007 Community Development and Business Strategies Director Chris Fuller stated a Preliminary Plat for this development was approved in March 2005. Mayor Kelly moved to approve Resolution R-07-2918, with the modification language that was in Phase I of the Plat. Councilmember Hart seconded the motion. 7e R-07-2919 The motion carried by the following vote: Aye: 6 -David Kelly, Carol Wollin, Tony Licata, Rich Hendler, Tom Hart, Mike Taylor Absent: 1 -Jon Ayers Consideration of appointments to the Parks and Recreation Advisory Board 7f R-07-2920 Mayor Kelly read Resolution R-07-2919 in its entirety. Mayor Kelly opened the public hearing. There was no one present wishing to speak and Mayor Kelly closed the public hearing. Councilmember Wollin moved to approve Resolution R-07-2919, appointing Peter Coyne to Place 2, Deena Dendy to Place 4, Brian Estridge to Place 6, and Franklin Hyde to Place 8 to the Parks and Recreation Advisory Board. Councilmember Taylor seconded the motion. The motion carried by the following vote: Aye: 6 -David Kelly, Carol Wollin, Tony Licata, Rich Hendler, Tom Hart, Mike Taylor Absent: 1 -Jon Ayers Consideration of appointment to the Celebrate Colleyville Steering Committee Mayor Kelly read Resolution R-07-2920 in its entirety. Mayor Kelly opened the public hearing. There was no one present wishing to speak and Mayor Kelly closed the public hearing. City of Colleyville Page 12 Printed on 1/2/2008 City Council City Council Minutes -Draft December 18, 2007 Councilmember Wollin moved to approve Resolution R-07-2920, appointing Robin Waggoner to the Celebrate Colleyville Steering Committee with a term expiring December 2009. Councilmember Hart seconded the motion. The motion carried by the following vote: Aye: 6 -David Kelly, Carol Wollin, Tony Licata, Rich Hendler, Tom Hart, Mike Taylor Absent: 1 -Jon Ayers 7g R-07-2921 Consideration of appointments to the SH26 Advisory Committee Mayor Kelly read Resolution R-07-2921 in its entirety. Mayor Kelly opened the public hearing. There was no one present wishing to speak and Mayor Kelly closed the public hearing. Councilmember Taylor moved to approve Resolution R-07-2921, appointing Joe Allen, Dorie Cranshaw, Robert Goble, Jeff Kavanaugh and Dee McNosky to the SH26 Advisory Committee with a term expiring December 2009. Councilmember Hendler seconded the motion. The motion carried by the following vote: Aye: 6 -David Kelly, Carol Wollin, Tony Licata, Rich Hendler, Tom Hart, Mike Taylor Absent: 1 -Jon Ayers 7h R-07-2922 Consideration of appointments to the Colleyville Trails and Sidewalks Committee Mayor Kelly read Resolution R-07-2922 in its entirety. Mayor Kelly opened the public hearing. There were no others present wishing to speak and Mayor Kelly closed the public hearing. Mayor Kelly moved to approve Resolution R-07-2922 appointing Judy Atwood, Gail Manion and Bahjat McElroy to the Colleyville Trails and Sidewalks Committee with a term ending December 2009. City of Colleyville Page 13 Printed on 1/2/2008 City Council City Council Minutes -Draft December 18, 2007 Councilmember Hart seconded the motion. 7i R-07-2923 The motion carried by the following vote: Aye: 6 -David Kelly, Carol Wollin, Tony Licata, Rich Hendler, Tom Hart, Mike Taylor Absent: 1 -Jon Ayers Consideration of appointments to the Colleyville Center Advisory Committee 7j R-07-2924 Mayor Kelly read Resolution R-07-2923 in its entirety. Mayor Kelly opened the public hearing. There was no one present wishing to speak and Mayor Kelly closed the public hearing. Councilmember Licata moved to approve Resolution R-07-2923, appointing Suzanne Harrington representing the Colleyville Woman's Club, Connie Nichols representing ARTSNET, John Gray representing the Colleyville Rotary Club, Evelyn Englert, Muriel Havran, Mark Johnson, Deena Dendy and Dorie Cranshaw to the Colleyville Center Advisory Committee with a term expiring December 2009. Mayor Kelly seconded the motion. The motion carried by the following vote: Aye: 6 -David Kelly, Carol Wollin, Tony Licata, Rich Hendler, Tom Hart, Mike Taylor Absent: 1 -Jon Ayers Consideration of appointments to the Traffic Safety Advisory Committee Mayor Kelly read Resolution R-07-2924 in its entirety. Mayor Kelly opened the public hearing. There was no one present wishing to speak and Mayor Kelly closed the public hearing. Councilmember Wollin moved to approve Resolution R-07-2924, appointing Dorie Cranshaw and Scott Evans to the Traffic Safety Advisory Committee with a term expiring December 2009. Mayor Kelly seconded the motion. City of Colleyville Page 14 Printed on 1/2/2008 City Council City Council Minutes -Draft December 18, 2007 The motion carried by the following vote: Aye: 6 -David Kelly, Carol Wollin, Tony Licata, Rich Hendler, Tom Hart, Mike Taylor Absent: 1 -Jon Ayers 7k R-07-2925 Consideration of appointments to the Historical Preservation Committee Mayor Kelly read Resolution R-07-2925 in its entirety. Mayor Kelly opened the public hearing. There was no one present wishing to speak and Mayor Kelly closed the public hearing. There was no action taken on this item. 8. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA There was no one present wishing to speak concerning this item. 9. REPORTS: Colleyville Center Advisory Committee Minutes -August 27, 2007 Parks and Recreation Advisory Board Minutes -November 5,2007 Zoning Board of Adjustment Minutes -November 13, 2007 Sign Board of Appeals Minutes -November 13, 2007 Planning and Zoning Commission Minutes -November 26, 2007 There was no discussion of this item. 10. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR THE MEETING OF DECEMBER 18, 2007 -Reading and Public Hearing -Resolution R-07-2926 This resolution was not needed. 11. ADJOURNMENT: There being no further business before the City Council, Councilmember Licata moved to adjourn. Councilmember Hart seconded the motion. The City Council wished everyone a happy and safe holiday. City of Colleyville Page 15 Printed on 1/2/2008 City Council City Council Minutes -Draft December 18, 2007 The motion carried by the following vote: Aye: 6 -David Kelly, Carol Wollin, Tony Licata, Rich Hendler, Tom Hart, Mike Taylor Absent: 1 -Jon Ayers Mayor Kelly adjourned the meeting at 10:12 p.m. APPROVED BY A VOTE OF AYES, ABSTENTIONS ON THIS THE DAY OF Minutes taken and prepared by: Cynthia Singleton, TRMC, CMC City Secretary NAYS AND z~~~. City of Colleyville Page 16 Printed on 1/2/2008 .:~ ~~, :. ~. 100 Main Street /;~, ~' ~ City of Colleyville Colleyville, Texas 76034 t!~.,j (817) 503-1000 r`~'" Agenda Briefing www•colleyville.com File Number: File Type: Resolution Status: Consent Agenda Version: 1 Agenda Date: 01/08/2008 Controlling Body: City Council Requester: Agenda No.: 4b Final Action: File Name: Approval of a construction change order for fire stations with Gilbane Building Company, in an amount not to exceed $85,483.00, and authorizing the City Manager to execute the change order Attachments: Gilbane Construction Change Order AIA Document.pdf History of Legislative File Version: Date: Acting Body: Action Text: 1 01/08/2008 City Council Title Approval of a construction change order for fire stations with Gilbane Building Company, in an amount not to exceed $85,483.00, and authorizing the City Manager to execute the change order Explanation Reading and Public Hearing The Council approved a construction agreement in the amount of $4,541,183.00 with Gilbane Building Company on December 5, 2006, for the construction of two fire stations. Construction began in January 2007 and was completed in December 2007. Throughout the development of the construction budget, a contingency fund was established to provide for construction agreement work orders and changes which would be required upon construction completion and move-in. Staff is requesting approval of a change order in an amount not to exceed $85,483.00. The change order will provide for the following: • Modification of underground utilities to accommodate revisions in storm sewer, electrical, natural gas and water line placement • Modification of electrical wiring to accommodate additional outlets in watch offices, emergency management office and Maltese Cross lighting • Phone drops in dormitories • Time clock for outside lighting control at Central Fire Station • Modification of millwork to add space for plans storage and emergency management workspace • Modification of mechanical and electrical provision for the addition of a Self City of Colleyville Page 1 Printed on 1/2/2008 Agenda Briefing Continued Contained Breathing Apparatus (SCBA) compressor for Station No. 2 • Modification of mechanical and exhaust revisions for ventilation of apparatus bays at the Central Fire Station • Modification of TxDOT required change of drive approach from concrete to asphalt • Modification of CMU bond beam to concrete over apparatus bay door • Modification of insulation, fire stopping, and attic space to conform to energy requirements • Modification of fire sprinkler riser to accommodate exterior wall valves • Modification of fence height to conform to zoning buffer requirements • Modification and addition of waterproof thermostat covers for apparatus bays Financial Impact It has been determined funds are available in the contingency fund contained in the total project budget. Recommendation Approval City of Co/leyville Page 2 Printed on 1/2/2008 `. AIA Document G7 01~' - 2 0 01 Change Order PROJECT (Name and address): CHANGE ORDER NUMBER: 001 ~ OWNER: Colleyville Fire Stations DATE: December 27, 2007 ARCHITECT: Highway 26, Colleyville, Texas Poole Rd., Colleyville, Texas 1 """ "CANT'RACT~It"®' TO CONTRACTOR (Name and address): ARCHITECTS PROJECT NUMBER: 0511 " " "`""` FIELD: D CONTRACT DATE: December 06, 2006 3 OTM~' ~ CONTRACT FOR: Construilion Manager THE CONTRACT W CHANGED AS FOLLOWS: ~ , (Include, where applieable, arty undisputed amount attributable to previously executed Construction Char/gf Directive) see attached Change Order request 'The original Guaranteed Maximum Price was S 4,541,183.00 The net change by previously authorized Change Orders ' s ' ° °"0~~ Tha Guaranteed Maximum Price prior to this Change Order was S 4 541,183,00 The Guaranteed Maximum Price will be increased by this Change Order in the amount of s 85,483.00 The new Guaranteed Maximum Price including this Change Order will be S 4,626,666.00` _:. The Contract Time will be unchanged by Zero (0) days. The date of Substantial Completion as of the date of this Cheage Order therefore is January 02, 2008 NOTE: This Change Order does not include changes in the Contract Sum, Contrail Time or Guaranteed;Meximtim Price which have been authorized by Construction Change Directive until the cost and time have been agreed upon by both the'09vncr and Contractor, in which case a Change Order is executed to supersede the Construction Change Directive. ^ ° ,,. -.,..~ _, - :_. NOT VALID UNTIL SIGNED BY THE ARCHTECT, CONTRACTOR AND OWNER. Wiginton Hooker Jeffry, P.C. -Architects Gilbane Building Company Colleyville Fire'Depaztment ARCHITECT (Firm name) CONTRACTOR (Firm name) OWNER (Firmm name)-.. 500 N. Central Expressway, Ste. 300 1705 W. Northwest Highway, Ste. 230 1900 Ha11-Johnson Plano, Texas 75074 Grapevine, Texas 76051 Collewille, Texas 76034 ADDRESS ADDRESS ADDRESS., BY (Sigwture) 8Y (Signature) BY (Sig7latiere) Anthony M. Jeffry Edward W. Rittmayer Chief Mlke Johnston (Typed name) (Typed name) (Typed name) .,. _ ..- December 27, 2007 ~" "" ` " ' DATE DATE DATE AlA DoaaaMt 0'701 - 1001. CapYrlght O 1979r LA, 1000 atl 1001 by 7Ra Amariean InatltYN or AreR1G0U. Ail sigRG raaaertl. 101WIa0: TRla AIA Dmaer,t is prvtaottl by U.O. OepyrlW,t lar aM IONrnailm,al 7saatlu. UmufJrs[Satl s~etion or dlatzibutien oL CRla A7Aa 1 Daausant, er any pertiae of 1t, arY a cult Se aarara civil atl orladnal paMltlp, atl rill b• peeaaeutad to tRa nralrs arW,! paaalbla under tM lar. 7Ria draft wee produeatl Dy AIA aeftra[e •[ 19:19:20 on 12/27/20D7 under Order Ib.l OD0277191 1 rRicR arplraa an 1/9/2009, and is ,wt for ruala. ,~~ l1ew, 111099179337 Ibane December 28, 2007 Mr. Tony Jeffre Wiginton Hooker Jeffre, P.C. 500 North Central Expressway, Suite 300 Plano, Texas 75074 RE: Colleyville Fire Stations Subject: Change Order No. 1 - CCA's 2, 3, 4, 5, 6, 7, 11, 12R, 13R, 14R, 16, 17R, l8, 20, 21R, 25, 29, 30R, 31, 33, 36, 38, 39, 4Q 41, 45, 46, 47, 48, 50, 52, 56, 57, 58 & 59 Dear Mr. Jeffre: Attached are copies of Construction Change Authorizations, captioned above, which have been reviewed and accepted by WHJ and City of Colleyville, acknowledging additional work beyond the original scope of work. The following is a brief summary of each CCA. Summary Original GMP $ 4,541,183.00 Changes to Date $ 0•~ Current GMP $ 4,541,183.00 This Change: CCA/CR 2 Delete 92 wax myrtle shrubs at $ (3,320.00) Administration Building CCA/CR 3 Change aluminum mullions from 2" (3,400.00) to 4" CCA/CR 4 Delete 10 trees at Central Fire Station (1,992.00) CCA/CR 5 Increase height of cedar fence at CFS 1,338.00 from 6' to 8' CCA/CR 6 Lower Storm sewer, inlets and 4,758.00 detention pond at Central Fire Station CCA/CR 7 Delete cast stone coping at Fire (1,126.00) Station #2 CCA/CR 11 Change irrigation controller to Hunter (284.00) CCA/CR 12R Add thermostat covers at Fire Station 497.00 #2 and Central Fire Station CCA/CR 13R Provide additional MEP for SCBA at 3,462.00 Fire Station #2 CCA/CR 14R MEP revisions at Central Fire Station 7,643.00 Apparatus Bay exhaust fan CCA/CR 16 Orifice plate at Pong Discharge 161.00 CCA/CR 17R Revise concrete approach per 4,324.00 TXDOT review drawing comments CCA/CR 18 Revise CMU bond beam to concrete 4,685.00 Gillwne Building Comparry ~ Lakeview Plaza II ~ 1705 West Northwest Highway, Suite 230, Grapevine, TX 76051 ~ Tel: 817-421-5466 ~ fax: 817-421-1198 Change Order Requests December 28, 2007 Page 2 of 3 CCA/CR 20 Central Fire Station routing of 21,097.00 secondary service to existing transformer CCA/CR 21R Additional mechanical installation per 1,416.00 ASI 4 CCA/CR 25 Lower waterline that is shown on 1,935.00 civil at a different location that what exist in the field. CCA/CR 29 Add time clock for exterior lites 2,529.00 CCA/CR 30R ASI 6 . provide mechanical and 4,146.00 electrical changes at Central Fire station rooms 109, 122 and 123 and Fire Station 2 room 104. Revise CFS millwork at room 109. CCA/CR 31 ASI 7 millwork and electrical changes 5,966.00 CCA/CR 33 Add fue hose valves at each fire 1,385.00 station per the Fire Marshal's drawing review comments CCA/CR 36 Millwork and electrical changes as 2,230.00 noted in ASI 8 CCA/CR 38 Credit to route power from electrical (3,847.00) room and thru ambulance bay with exposed pipe at Appazatus bay. CCA/CR 39 Add telephone box and conduit at 563.00 CFS dorm rooms CCA/CR 40 Add pipe for natural gas delivery 3,653.00 CCA/CR 41 Omit ice machine at Training and add (935.00) water for refrigerator connection at Breakroom CCA/CR 45 Revise mezzanine platform to 8,539.00 accommodate water heater, enclose mech. mezzanine and add fire safmg at top of gyp bd. furrdowns CCA/CR 46 Delete sidewalk paving from east end (2,700.00) of pazking lot to side walk adjacent to Pool Road CCA/CR 47 Provide 120V single phase 20 amp 2,117.00 circ to tower for future lights at CFS Change Order Requests December 28, 2007 Page 3 of 3 CCA/CR 48 Credit for demo that was budgeted for (571.00) CR 20. Labor was not required CCA/CR 50 Offset water tap at Fire Station #2 3,430.00 CCA/CR 52 Provide gyp bd enclosure at all fiat ' 10,090.00 downs. This change also includes upcharge for additional labor to install fire safing noted in CR 45. CCA/CR 56 Delete one set of address signage that (1,544.00) was to install at monumental sign CCA/CR 57 Install fire stops behind cornice fascia 3,714.00 CCA/CR 58 Provide additional duct detectors, 3,287.00 speaker volume controls and strobes CCA/CR 59 Grade changes at south Swale, CFS 1,963.00 TOTAL THIS CHANGE $ 85,483.00 New GMP $ 4,626,666.00 Project Substantial Completion date shall be adjusted to December 21, 2007. It is our understanding that the Temporary Certificate of Occupancy and possession of the Fire Stations occurred on this date. Please issue a change order to incorporate this work into our contract. If you have any questions, please call. Sincerely, Gilbane ' ding~Comp y t- ,rG'" Edward W. Rittmayer Senior Project Manager Attachments: Change Order Number 1 CCA's Copy: CR Files Correspondence File vau~ia a~\~i YV1f,IL1J\V \/V1\11 La1\1 CONSTRUCTION CHANGE AUTHORIZATION PROJECT NAME: Colleyville Fire Stations OWNER: City of Colleyville ADDRESS: 100 Main Street Colleyville, TX 76034 PROJECT NO: 144040000 CCA NO: 2 DATE OF ISSUANCE: 6/I3/07 ORIGINATOR: Gll-BANE BUILDING COMPANY ARCHITECT: W iginton Hooker Jeffry Archite [n order to expedite the work and avoid delays in the Work which will affect Contract Sum and/or Contract Time, the Contract Documents arc hereby amended to include the additional Work described below, which is beyond the current scope of the Work. Upon Owner approval, G/LBANE BUILDING COMPANY wil! proceed wish the Work prorrrptly. Costs as incurred are in addition [o the current contract Sum and will be invoiced and paid on a monthly basis and identified as separate items within the requisition. Final cos[ of the Werk involved and change in Sum and Time (if any) will be submitted for inclusion in a final Change Grde: adjusting the Contract Sum and/or Time. DEFINITION: This work was originally priced as part of our value analysis. The pricing is the same as provided in November 2006. ATTACHMENT'S: Bauer's Quotation The following information is provided by GII.BANE BUILDING COMPANY Method of determining change in Conlracr. ® Guaranteed Maximum Price ^ Cost Plus Fee ^ Unit Price ^ Lump Sum ^ Other Change In Contract Sum Dollar Amount: 3,320.00- ® Fixed ^ Maximum ^ Estimated ^ Time and Material Change In Contract time Time(Days): 0 ^ Fixed ^ Maximum ® Estimated Description Cost Code Contractor Dollar Amount 2 Delete wax M rtle Shrubs Landsca e & Irri anon 10202900 Bauer's Lawn and Landsca a Inc 3,320.00- _ __ PCO q O I Total 3,320.00- _ . CCA Total 3,32D 00- Owner: ' ~~ Colleyville Fir ~ epanment Company: GILB NE BUIL COMPANY AfCl11ICCl: Wigil n Hooker Jeffry Distribution: Owner Architect CR File CCA File Date: ?-~~ ~~(' Uate: ~ (/ o Date: ~'~"Y'- r GILBANE BUILDING COMP.INY Other CFS CCA Ldoc Page l of I ~1raLl.J ["~i\L' LV1LL11\l7 1. V1~lIC t11\ Y CONSTRUCTION CHANGE AUTHORIZATION PROJECT NAME: Colleyville Fire Stations PROJECT NO: 144040000 OWNER: City of Colleyville CCA NO: 3 ADDRESS: 100 Main Street DATE OF ISSUANCE: 6/13107 Colleyville, TX 76034 ORIGINATOR: GILBANE BUILDING COMPANY ARCHITECT: Wiginton Hooker Jeffry Archite In order to expedite the work and avoid delays in the Work which will affect Contract Sum and/or Contract Time, the Contract Documents are hereby amended to include the additional Work described below, which is beyond the current scope of the Work. Upon Owner approval, G/LBANE BUILD/NG COMPANY will proceed wit/~ tGe Work prompt/y. Costs as incurred are in addition to the current contract Sum and will be invoiced and paid on a monthly basis and identified as separate items within the requisition. Final cost of the Work involved and change in Sum and Time (if any) will be submitted far inclusion in a final Change Order adjusting the Contract Sum and/or Time. DEFINITION: PCO 002 Reduce Aluminum mullion from 4 1/2 to 2 wide. ATTACHMENTS: E-mail dated February 12, 2007 and Royal Glass Co. quotation. The following information is provided by GILBANE BUILDING COMPANY. Method ot'detennining change in Contract: ®Gttaranteed Maximum Price ^ Cost Plus Fee ^ Unit Price ^ Lump Sum ^ Other Change In Contract Sum Dollar Amount: 3,400.00- ® Fixed ^ Maximum ^ Estimated ^ Time and Material Change In Contract time Timc(Days): 0 ^ Fixed ^ Maximum ® Estimated CR No. Descri lion Cost Code Contractor Dollar Amount 3 Chan a Alum Mullions to 2 inch Central Alum Frames/Ent/Glass 10808100 Ro al Glass Com an ____ 3,000.00- FS if2 Alum frames/Eni/Glass 20808100 Ro al Glass Com an 400.00- ___ PCO 02 Total 3,400.00- _ CCA Total 3,400.00- CCA144041H100.3 DOC Page I of 2 V 1LDH1~ 1. D U 1LlJllr li L V1V11'A1~1 Y CONSTRUCTION CHANGE AUTHORIZATION Owner: ~G'~-C -~- v Dater City of Cofley~ill Company: ~~ ~ ~ / Date: G f l d GILBANE BU (NG COMPANY Architect: Date: ~Q(Q , O`'1 W igi on Hooker Je chile Distribution: Owner Architect GILBANE BUILDING COMPANY CR File CCA File Other CCAl4a04oooo-l.DOC Page 2 of 2 1.11LDL-11Ni'~ DU1L1J11r1T l.V1YlrHlr Y CONSTRUCTION CHANGE AUTHORIZATION PROJECT NAME: Colleyvillc Fire Stations OWNER: City ot'Collcyvilk ADDRESS: 100 Main Street Colleyville, TX 76034 ARCHITECT: Wiginton Hooker Jeffry Archite PROJECT NO: 144040000 CCA NO: 4 DATE OF ISSUANCE: 6/13/07 ORIGINATOR: GILBANE BUILDING COMPANY In order to expedite the work and avoid delays in the Work which will affect Contract Sum and/or Contract Time, the Contract Documents are hereby amended to include the additional Work described below, which is beyond the curcent scope of the Work. Upon Owner approval, GILBANE BU/LD/NG COMPANY will proeerd with the Wark prnnrprly. Costs as incurred are in addition to the current contract Sum and will be invoiced and paid on a monthly basis and identified as separate items within the requisition. Final cost ot'the Work involved and change in Sum and Time (it'any) will be submitted for inclusion in a final Change Order adjusting the Contract Sutn and/or Timc. DEFINITION: Delete 10 trees at Central Administration as noted on L I.1 of CCD b 1 documrnt. ATTACHMENTS: PCU 03 and Baucr quotation The Collowing information is provided by GILBANE BUILDING COMPANY. Method of determining change in Contract: ® Guaranteed Maximum Price ^ Cos[ Plus Fee ^ Unit Price ^ Lump Sum ^ Other Change In Contract Srm Dollar Amount: 1.992.00- ® Fixed ^ Maximum ^ Estimated ^ Time and Material Change In Contract time Time(Days) 0 ^ Fixed ^ Maximum ® Estimated CR No. Descri tioa Cost Code Contractor Dollar Amount 4 ~Pletr Trecs Landsca e & lrri anon 10202900 Bauer's Lawn and Landsca a hx 1,992.00- CR k 4 Total 1,992.00- _ CCA Total 1,992.00- Owner: ~~~ City of Collcyville Company: GILBANE BUILDING COMPANY AfCh1[CCl: W iginto ooker Jeffry Arch' e Distribution: Owner Architcci CR File CCA File Date: ' ~ V-~- Date: ~~ ~~ Date: ~ GILBANE. B'v'ILDING COMPANY Other CCA144040000-4.DOC Page t of 1 V L~iLAl\1J VV1LL11\V <. V1111 l11\ 1 CONSTRUCTION CHANGE AUTHORIZATION PROJECT NAME: Colleyville Fire Stations PROJECT NO: 144040000 OWNER: City of Colleyville CCA NO: S ADDRESS: t00 Main Street DATE OF ISSUANCE: 6/13/07 Colleyville, TX 76034 ORIGINATOR: GBCO ARCHITECT: Wiginton Hooker Jeffry Archite In order to expedite the work and avoid delays in the Work which will affect Contract Sum and/or Contract Time, the Contract Documents are hereby amended to include the additional Work described below, which is beyond the current scope of the Work. Upon Owner npprovnl, GILBANE BUILDING COMPANY wil! proceed with the Wark promptly. Costs as incurred are in addition to the current contract Sum and will be invoiced and paid on a monthly basis and identified as separate items within the requisition. Final cost ot'the Work involved and change in Sum and "time (if'any) will be submitted for inclusion in a final Change Order adjusting the Contract Sum and/or Time. DEFINITION: Increase height of Cedar fence tiom 6' to 8' per owner's direction ATTACHMENTS: PCO N04 and Bauer s quotation The following information is provided by GILBANE BUILDING COMPANY. Method of determining change in Contract: ^ Guaranteed Maximum Price ®Cost Plus Fee ^ Unit Price ^ Lump Sum ^ Other Change In Contract Sum Dollar Amount: 1,338.00 ® Fixed ^ Maximum ^ Estimated ^ "Cime and Material Change In Contract time T ime(Days ): 0 ^ Fixed ^ Maximum ®Estimated CR No. Descri lion Cost Code Contractor Dollar Amount 5 Increase Hei ht of Cedar Fence Landsca e & Irri anon 10202900 Bauer's Lawn and Landsca a Inc 1.245.00 __ Fee 99999900 Gilbane 93.00 PCO 04 Total 1.318.00 CCA Total 1,338.00 Owner: iq- of Colleyville/ Company: J GILBANE. BUILDI 'OMPANY Architect: Wigin HookerJeffrvArchite Distribution: Owner Architect CR File CCA File Date: ~ % ~~~ '~ Date: __ ~~ Date: ~' ~4 ~~ GILBr\NF. (;liILDING COMPANY Other CCAI44040000.S.DOC Page 1 of I GILBANE BUILDING COMPANY CONSTRUCTION CHANGE AUTHORIZATION PROJECT NAME: Colleyville Fire Stations PROJECT NO: 144040000 OWNER: City of Colleyville CCA NO: b ADDRESS: 100 Main Street DATE OF ISSUANCE: 6/13/07 Colleyville, TX 76034 ORIGINATOR: GBCO ARCHITECT: Wiginton Hooker Jeffry Archite In order to expedite the work and avoid delays in the Work which will affect Contract Sum and/or Contract Time. the Contract Documents are hereby amended to include the additional Work described below, which is beyond the current scope of the Work. Upar Owner approval, GILBANE 80/LDING COMPANY wil! proceed witd the Work prunrprly. Costs as incurred are in addition to the current contract Sum and will be invoiced and paid on a monthly basis and identified as separate items within the requisition. Final cost of the Work involved and change in Sum and Time (if any) will be submitted for inclusion in a Final Change Order adjusting the Contract Sum and/or Time. DEF[NITION: Lower RCP Storm water line, curb inlets and detention basin 1.5 feet. ATTACHMENTS: PCO OS and Tribal estimate Thr following information is provided by GILBANE BUILDING COMPANY. Method of determining change in Contract: ^ Guaranteed Maximum Price ®Cost Plus Fee ^ Unit Price ^ Lump Sum ^ Ottter Change In Contract Sum Change In Contract time DollarAmounr 4,756.00 Time(Days): 0 ® Fixed ^ Maximum ^ Fixed ^ Maximum ^ Estimated ^ Time and Material ®Estimated CR No. Descri lion Cost Code_ Contractor Dollar Amount 6 Lower Storm Sewer S stem ~- Eanhwork & Site Utili 10202500 TRI DAL Excavation LTD 4,426.00 __ Fee _ 99999900 Gilbane 332.00 __ PCO OS Total 4,758.00 CCA Total 4,758.00 Owner: /U`- '-'~ Date: _~/~ City of Colleyville Company GILBANE BUtLDING_~ Architect: C Wigint Hooker Jeffry Distribution Date: _~ Date: ~(E• ~~ Owner Architect GILBANE BUILDING COMPANY CR File CCA File Other c;U1v5'!'1tUC;TlUN CHANGE AUTHORIZATION PROJECT NAME: Colleyville Fire Stations PROJECT NO: 144040000 OWNER: City ot'Colleyville CCA NO: 7 ADDRESS: 100 Main Strcct DATE OF ISSUANCE: 6/13/07 Collcyvillc, TX 76034 ORIGINATOR: GBCO ARCHITECT: Wiginton Hooker Jeffry Architc In order to expedite the work and avoid delays in the Work which will at'tict Contract Sum and/or Contract Time, the Contract Documents are hereby amended to include the additional Work described below, which is beyond the avrent scope of'the Work. Upon Owrrer npp-oval, GILBANE BUILDING COMPANY w!!! proceer! wilk thr Work prornpdy. Costs as incurred are in addition to the current contract Sum and will be invoiced and paid on a monthly basis and identified as separate items within the requisition. Final cost of the Work involved and change in Sutn artd Time (if any) will be submitted for inclusion in a final Change Order adjusting the Contract Sum and/or Time. DEFINITION: Delete cast stone coping at Fire Station #2 and as noted in RFI 2 and email dated May I7, 2007. ATTACHMENTS: E-mail dated 1.l 1.2007, RFl 2 and Gay and Son estimate The following information is provided by GILBANE BUILDING COMPANY. Method of determining change in Contract: ^ Guaranteed Maximum Price ^ Cost Plus Fee ^ Unit Price ®Lump Sum ^ Other Change In Contract Sum Dollar Amount: 1,126.00- ® Fixed ^ Maximum ^ Estimated ^ Time and Material Change In Contract time Time(Days): U ^ Fixed ^ Maximum ® Estimated CR No. Descri lion Cost Code Contractor Dollar Amount 7 Delete Cast Stone Mason 20404000 Ga & Son Mason Inc 1,126.00-. PCO 06 Total I ,126AU- CCA Total I,126.00- Owner: ~'G L~- t City of Colleyv' le Company: GILBANE BUILDING C 1 Architect: Wiginton ookerleffryArchite Distribution: Owner CR File CCA 14404 WUU-7. WC Architect CCA File Date: ~ ~ ~_y'-~ Date: G ~ 01 Date: ~ ~ ~~ GILBANE BUILDING COMPANY Other Page I of 1 ~1LBANE BUYLDINC COMPANY CONSTRUCTION CHANGE AUTHORIZATION PROJECT NAMl; Caltt:yvillc Fire Stations PROJECT NO: 144040000 OWNER: L'ity u(Ctdlcyvillc CCA NO: 12R ApDRESS: 100 Main Strcd UATF. OF IcSi)ANCE: G/25/07 Cblleyvillc, TX 7(illl4 ORIGINATOR: WH) • nSl 1 ANCI11'fN:(7: Wiginltm Nookcr )etTry Archilc In nnler to expedite the wwk and avoid delays In the Wnrk which will affeCl Cunlnra Jam tnNtu t:nntract Time, the Cunh:tcr Doctunmts are Ix:reby tuncndcd to include the htlditiottal W ark dewibed below, which is beyond the anrottt scope of the Work. ppan Ownr- op/uuvul, G/LBitNt' BWLn/NG COMPi1NY wi// pncrrd wi(h fhr Work pronqu/y. Cwts as inarrcd are in :alditiun to tho wrrmn wutntct Sum and will he invoieetl atxl ptid on a monthly hams told idrntifi~d as xcparatc items within IIK rcyutsdnm. hinal cost of the Wnrk invnlval sad change in titan and'fime (if any) will he suhmined fitr inclusion in a !'awl Change Order adjusting thr Cuntruut Sum and/or lima. DEFINITION: As nyucstcd by Atil I provide thcrntosta( at~en fur bath fire stations as stated in the MGP memorandum atnched In ASI 1 ATTACI IMI:NTC: Cl)J Mechanical tidrvire) prtgwsal IM fnllnwmE mfinmation is praviJed by GIL$ANt: t)1111.DIN(S ('OMPANY. Metlxxl of tlelcmtining ChatlQi is Contract: ^ Guaranteed Maximwn Yritx ®Cost Plus Fee ^ I Init Price ^ Lump Swn ^ Other ChnnEe In CentrNt Sum Dollar Amount: 497.00 ® Fi:cerl ^ Moximum ^ Iistimated ^ Time and Mattcrial Chaagt In Contract titer TintgUays): 0 ^ Fixed ^ Mwaitnum ® Gstimatcd CR Ku. Dtaeri lion - ~ C'url Cudc "" t:nntraclnr DoR ar Anmrnt _ T htmmnstat t:nven Mechanical _ 11515150 CliS Mechanical lervias low rated 3(Ig (p Mechanical ZISISISU CBSM i : h lS i l _ . I°ee ~- 9995N/9lN) t c an ca ttv ces nu+rtt~rhlttl Gilhane )54.W ~ I'C017'I'ntal .._.__ 3S.Uu --- 4)7.110 i~ Owner + City of Cullcyvill . Company: _ GILbA ~ Il.l)INt: :UMPATIY Arehlloel: Wigin n 1looker 1dF + h' c DsuihuNon: Own Archilcrt Clt I~ik C.CA file Datr ~~ ~~ Dale: ~~ ~ .G Uatc: p~ I GILRA.NF, RU[LnING C'OMI'ANY Outer CCA11/04o1N10-IZ.DOC Fags: 1 of 1 GILBANE BUILDING COMPANY U CONSTRUCTION CHANGE AUTHORIZATION rao/ecT NAp7e: f'Nkywle Fue Sutku rItOJRCT Ho: u60d0000 OWN1J1: Cilye(CeOayrlik CCA110: i3R AUUNYYII! IW Mek Strcot aATRQF URUAIdC[a bRIR/117 L'oOeyrllk.TX 76071 CMICINATOR: owner ARf.111T1[(.T; Wlgi«Ier Neiiv (eRry Mdrk k «der to eepolu dr wYrk ud ewid ddlgn u tla wart wkkh will eaaa l:«nrxt vun endN+r f:lmbea T6ti, dr t•.nnrua 17ncwee«o nw uaeby e1nelWed w Igdwk We eJdiYend Werk dewmdbed below, waen N beyond 011 eurtedl eupe of ON WaA. 1/Mn Owwer *rr~wY, C/LRANII Rf//I.D/N!.' C(/Mf.WY wNf pocadMM Me Wsn1 pr..~fQ~. Cwre a ine+rtad ore k adNduu w dw ewron ewNW Suq elul will or inruical end paid un a madhl7 bade eqd Idrnnfled u ecperelC Ilerlw wduq rkc rqui.:tiert F'md coat o(Ike Wurlt Wrdredaud dwye in $wn rul Tiglc (If Iqy) will be abaNkd (« kxlelkn Iq a llael Cbeege UNke udjudinl{ We l'ednel %we endlor'I'iine. DfFINITIpN: M I>iro Slelion 2 provide ck'dricol f« SCRA COIIIpMlS« In Work Rd«n 106 N iudiebkd 67 ASI 1. n1TnCIMFM3: 'l'ode e:amAeur erhnr.e.wd ASI I TAP folbwinp Infonmlleu V preridsd by pIL9ANE BUR.DR10 COMPANY. MCNed of lklamkdeb ekol:de iq C«IY«r. ^ Ueerenlml MuMuwllMee OD Coa I'Ne Fa l3lldl lYlce Q Lw:o 9:eq ^ Olber Cbeq+1. CenrM Slv CkdeRe IA Cannel WRe LkOw Argoun: ],46iW TidINLMYek 0 Mulyd ^ Mulqulm ®Fived p MnNllnln Fiduultl ^ fiele wd Mekriel ^ Faaimeud CR Nm .. Cya Cwe CoAllceeer De4r Awelrn I )R RprMe M6P (« SCRA M FS2 Medgwiwll ~~~~ 21l I31l0 CtlS Madumkel Swkell d 22A2 U0 _ ~ ~ a -- 1 0 . A' c E ' • C . 931.00 241, i--~ ... (:N d I.l anal ] 162.fq Owger: / ._ ../_. ILUe: U ~ ~~~ Clry a/CMkyvpk calmegy. ~~ ~r pwe: a.a.~~ l:I1J1ANli 111 1.1! :~l MVANY Arohllea: _771t1~~,i ~ -~ Oqu. ~• t~ WiRlglgll Hecker JeiRy reb _ DislnbeYUq: Owea ArdMeet OILtlANE tlU1LU1NU L'OMI'ANY EUe CCn hik pd~ CCAIN01040?13.DDC 1'gYd 1 of I b.2:a++d 95986992L6'S:el :w•+d L2%ST l0B2-BT-9f11! GILBANE BUILDING COMPANY I CONSTRUCTION CHANGE AUTHORIZATION PROJECT NAME: Colleyville Fire Stations OWNER: City of Colleyville ADDRESS: 100 Main Street Colleyville, TX 7b034 PROJECT NO: 144040000 CCA NO: 14R DATE OF ISSUANCE: 8/23/07 ORIGINATOR: GILBANE BUILDING COMPANY ARCHITECT: Wiginlon Hooker ]effry Archite !n order to expedite the work and avoid delays in the Work which will affat Contract Sum and/or Contract Timc, the Contract Documents are hereby arnended to include the additional Work desa ibed below, wltieh is beyond the current scope of fire Work Upa+ Owner approval, GILBANE BUILDING COM1fPANYwiff proceed with the Work prontpRy. Costs as incurred arc in addition to the current contract Sum and will be invoiced and paid on a monthly basis and identified as separate items within the requisition. Final cast of the Work involved and change in Sutn and Time (if arty) will be subtnitted for inclusion in a final Change Order adjusting tltc Contract Sum and/or Time. DEFINITION: At Central Administration, perform MEP revisions at the Apparatus Bay area as indicated in ASI 2. Provide new VF-3 fan and associated grilles and louver. CBS's price includes demo, haul aff and patch of masonry wall. ATTACIiMENTS: ATS, CBS backup The following inforntatiott is provided by GILBANE BUILDMG COMPANY. Method of determining change in Contract: ^ Guaranteed Maximum Price ®Cost Plus Fee ^ Unit Price ^ Luntp Sum ^ Other Change In Contract Sum Change la Contract time Dollar Amount: 7,643.00 Time(Days): 0 ®Fixed ^ Maximum ^ Estimated ^ Tim d M i l ®Fixed ^ Maximum e an ater a ^ Estimated CR No. Desert lion Cost Code Contractor Dollar Amount ]4R CFS ML-P Revision A aratus Ba Mechanical 11515150 CBS Mechanical Services Incur orated G 046 00 Electrical 1 1616110 A T's Electric Com an Inc , . 1 064 00 Fee 99999900 Gilbane , . 533.00 CCA Total 7,643.00 Owner City of Colleyvil Company: GILBANE BU LD G COMPANY Architect Wigi on Hooker Jeffry chile Distribution: Owner Architect CR File CCA Filc Date: is ~ Date: , Z3 , Date: ~ - ~i~}'rJr] GILBANE BUILDING COMPANY Other CCA1440400W14.DOC Page 1 of 1 ~.,viv~ i>tcu~. t tiny ~riAavu~: AU•1~HUKlGA'1'lUN PROJECT NAME: Colleyville Fire Stations PROJECT NO: 144040000 OWNER: City of Colleyville CCA NO: 16 ADDRESS: 100 Main Street DATE OF ISSUANCE• 7/12/07 Colleyville, TX 76034 ORIGINATOR• [EG ARCHITECT: Wigittton Hooker Jeffry Archite -n order to expedite the work and avoid delays in the Work which will affect Contract Sum and/or Contract Time, the Contract Documents are hereby amended to include the additional Work described below, which is beyond the current scope of the Work Uport Owrrer upprovu/, GILBANE BUILDING COMPANY wl!! proceed wile !Ire Work pronrpNy. Costs as incurred are in addition to the current contract Sum and will be invoiced and paid on a monthly basis and identified as separate items within the requisition. Final cost of the Work involved and change in Sum and Time (if any) will be submitted for inclusion in a final Change Order adjusting the Contract Sum and/or Time. DEFINITION: Furnish on orifice plate at Central Fire Station detention pond per IEG's attached detail. ATTACHMENTS: IEG drawings and Trade estimates The following information is provided by GILBANE BUILDING COMPANY. Method of determining change in Contract: ^ Guaranteed Maximum Price ®Cost Plus Fee ^ Unit Price ^ Lump Sum ^ Other Change In Contract Sum Dollar Amount: 161.00 ® Fixed ^ Maximum ^ Estimated ^ Time and Material Change In Contract time Time(Days): 0 ® Fixed ^ Maximum ^ Estimated CR No. Descri lion Cost Code Contractor Dollar Amount 16 Pond Dischar a Orifice Plate Structural Metals 10505200 Stelco Industries Inc 150.06 Fee 99999900 Gilbane 11.00 CR u 16 Total 161.00 CCA Total 161.00 Owner: City of Colleyvi e Company: G LBANE BUILDING COMPANY Architect: Wigitit Hooker Jeffry chit Distribution: Owner Architect CR File CCA File Date: / ~ "'L V ~~ / Date: '7 f I Z. D-7 Date: l • l~Y~,~ L GILBANE BUILDING COMPANY Other CCAI44040000-16.DOC Page I of t GILBANE BUILDING COMPANY CONSTRUCTION CHANGE AUTHORIZATION l•ta;O.le(a NAMt3: Cnncwillc Firc Station: PROJECT NO: 144040000 OWNER: City of Cnllcyvilla CCA NO: 11R AULItES5: 1 W Mein Strcct DATF. OF ISSUANCE: 1!10/07 Cbllcyvilh:. TX 76074 ONI(:INATpR: (7RCu ARCHITECT; WiginlunHuukcrlcRryArdtitt In wdtx to cxpcdiu Ute work and avoid delays in U,e Wwk which wilt at'tcet CoatncL Sum endlor Conh'act'I'ima, the Cnutrncl [)uuumcnls era herMy tuttcaded lu include the additional Wprlc dtswibed below, which is bcyunU Ike curtrnt scope oTthe Wnrk. Upon Ownrr uppruvul, CILRANi:' Rll1I.A1Nr COMPM'Ywflf prdcrrd wlli !hr IYurk prumplly. ('nst: nv inwtrtul uc in addition u, U,e arrteol contact tium and well bo invoiced and paiA nn a monthly tutxu and identified xa scpuate items within d,c rsyuisiGtm. Final cost nt~tha Wnrk ;nvolvetl nnA change 6, Swn turd Timc (it'any) will ttc cuhmittaA litr incursion in a final Chattgr. Orikr a,ipnting the Conlrtd Sum and/M'1'ime. OT? FwrrlpN: I'tt reviseA T><Dstt dtawuigs, install wp11d(npproach at I Itty 26, aAAitinnnl cut xt apprauh, cquipotent time to t><cuvule rur ! 0" usphuh in lieu of 7" enncrate nnA h:ud offof dht slxiilc e? rcyuircU. ('rtdil wncretc. rpproach ATTA(:11 M I iNT$: l'ri-Uat ecGmute, TAS cstlntate The fnflowittR illlormaliim is pruvided by UILLIANI; DUILDING C17M1'ANY. Mtahud ot'detcrmininQ change in Contract: Company: ~ au.a >: n-r 1J1,ic (;OM7ANY )'11 AlClllteeT: y~ / ~ w ~/ \ i' Wijj~n Hucktt.IC rchilc Uisvihution: Owt kt C('AtNU6000U-17.DOC Hato:. /, ~ , V 0 ~ ~~ Date: ~ ~' m Architect CC'A Fila page 1 of 1 GILPANE PL11LD1NG CUMFANY Ulhtx ^ (i~tnranlecA Maxhuunt Vricd ®Cusl Plus F'cc ^ Unit price ^ Lump Stnn ^ Gthar f'banee in Conh•net Stnu CbanRe la Contract luny I)nllru Amt,unt: 4,324.I1U Thnc('Daysj: 0 ® ~iRIXI ^ Maximum ^ Rlimxted ^ Fixed ^ Maximum ^ Tiuw lard Material ~J Estintatad GILBANE BUILDING COMPANY CONSTRUCTION CHANGE AUTHORIZATION a'NUJI;CT NAME: Culleyvillt Fite tiunip+x OWNIiN: (:ity of CNleyvillE ALURESti: llltl Maur Slrcel Culleyvillc, l'X 761)14 Alt(:IIITRCT: WiEinlunHookerleJTryAr~irilc PROJECT NU: IaaUaOUW CCA NO: 2UR I]ATF. OF ISSUANCE: R/4n/U7 ORIGINATOR: WHJAS[4 In tvdor to expaditc Urc work and nvold delays 4n t1ro Wr,+rk whlelr wilt alTect Cunlrwa Sure antYm Convact'1'ime, rho Conlreot Poeumrnts are hereby amended to inclndc the additiuaal W nrk deSCribCd below, which is heyorrd the ctmrnt scope of the Wurk. Upve Uwnri upprnv¢!, C,JI.ILaNf: IlUJLDJNG COMPANY will prw:eed wilA Jhr Wnrk prnnrprJy, Cnsrs v. incurred ate in additiinr lu the currurl contract tium anA will be invoiced mtd paid un u uwnWly buxix and idanitied as scpante items within the reyuisitim:. Final cost ol'the Wurk involved and ChanYe in Sum turd Thnc (if any) will Iw submiacd !ur incluxion in a final C:hnngc Order urljualing the Crnttnet Snm anrltor Tune. DGFINITION: I'mvide xnd install 3.S conduit as noted in,4S! 4, SkE-1 from cxiaing'I'XI I tran5l'nrmer tv elccnital r'oonr. Ar+re under existing paviog. Prive includes budpct for demo rmrl relmlr slab ou gra:le al electrical rtwln ATTAI'HMY:N'I'~: ASI 4 SKf;-1 ,owl AT$ cxlimatn The f ~Ik+witt@ infonnatirnt is tvuvidcJ by (31LDANf•. DI IILp1NG (.:OMPANY. Mclhtxl of dttcrmining ebony-e in Contract: ^ Guaranteed M:l%imnm Print ®Cmt Plus Fee ^ Unil Price; ^ t.ump %um ^ Q4hG Change In Cnntnct 4um Change In Contrsut time Uuller Amount: :1,1197.(1(1 '1'imc(Uays); 11 Fixed ^ Mnxinuutt Fixed ^ Mnsimum ^ Hxtimatcd ^ Time and Mararlal ~ Estimated CN No. Dacriptian Coat Corte Cuntractur Uatlar A mount _ ?(IR CFS Routing tiecundury Service ~~~ _-, Concrete ._ 10303.1110 TAS Commtxeixl Contaete Contittuetipn LP 531.00 Eleclricul I IGIG110 A 1's Electric (CumtrnllY lnc •- 19.1194.00 h're ~J99999(10 Gilbuu _ 1,472.00 CR A 2U 1'ulul ___ 21.097.00 Uwncr. ~ ~ ~ Y r~ 1 ... Lhllc: . (:i y nl'(.nlleyvilie Company' , GIt.t1 CRLi OCOMI'ANY An:hded ,. , ., Wi tton Hooker J ry Arc 'le Di.tr~hulrun: cr Architect Ck Filc CCA Flle Date: ~ ~~~ Cl'A1Wt14r1(XW~2U.llUC' NngC 1 Of 1 6ii?:~fiad 9590S99?L6'T~ol GILBANE RCnLDlNO COMt'nNv Other :wo~j £b:60 L002-T0-~ 1T1L1)Hl~l'r 1SU1LLll~h I.VlV12'Hl~ Y CONSTRUCTION CHANGE AUTHORIZATION PROJECT NO: 1440x0000 PROJECT NAME: Collcyvillc Fire Stations CCA NO: ? t R OWNER: Ciry of Collcyvillc DATE OF ISSUANCE: 7127/07 ADDRESS: 100 Main Street ORIGINATOR: nS1 a Col{eyville, TX 76034 ARCHITECT: Wiginton Hooker)effry Architc In order to expedite the work and avoid delays in the Work which will atTeet Contract Sum attd/or Contract Time, the Contract Documents arc Itcreby amended to include the additional Work described below, which is beyond the current scope of the Work. Upau Owner npprovol, GILBANE BUILDING COMPANY wttt procerrl tvirN the Work promptly. Costs as incurred are in addition to the current contract Sum and wit! be invoiced and paid an a monthly basis and identified u separate items within the requisition Final cost of the Work involved and change in Sum and Time (if any) will be submitted Cor inclusion in a final Change Order adjusting the Contract 5ttm and/or Timc. DEFINITION: PCO26 Include work indiented by ASl 04, specifically, added air intake ventilation, exhaust work and grilles. ATTACHMENTS: CBS estimate The following information is provided by GILBANE BUILDING COMPANY. Method of determining change in Contract: ^ Guaranteed Maximum Price ®Cost Plus Fee ^ Unil Price ^ Ltmtp Sum ^ Other Change la Contract Suta Dollar Amount: 1,416.00 ® Fixed ^ Maximum ^ Estimated ^ Time and Material CRNo. Description 21 ASl 4 Mechanical Fee Owner: City ofColleyville Company: Architect: Chaoge la Contract time Time(Days): 0 ^ Fixed ^ Maximum ® Estimated Cost Codc Contractor 21515150 CBS Mechanical Services Incorporate=_ 99999900 Gilbane CCA Total Date: ~ °2 ~ -y Date: ~ 13.0 Dater 1,317 GILBANE BUILDING COMPAN Y Other Page 1 of I CCA144040000-21.DOC Owner Architect Distribution: CR File CCA File \..V1~U11\V<.11V1\ <,11H1\l.Ii.` L-~U li1Vi(1GH11V1V PROJECT NAME: Colleyville Fire Stations PROJECT NO: 144040000 OWNER: Ciry of Colleyville CCA NO: 25 ADDRESS: 100 Main Street DATE OF ISSUANCE: 9/27/07 Colleyville, TX 76034 ORIGINATOR: WHJ ARCHITECT: Wiginton Hooker Jeffry Archite In order to expedite the work and avoid delays in the Work which will affect Contract Sum and/or Contract Time, the Contract Documents are hereby amended to include the additional Work described below, which is beyond the current scope of the Work. Upon Owner approval, GILBANE BUILDING COMPANY wilt proceed wilh the Work promptly. Costs as incurred are in addition to the curent contract Sum and will be invoiced and paid on a monthly basis and identified as separate items within the requisition. Final cost of the Work involved and change in Sum and Time (if any) will be submitted for inclusion in a final Change Order adjusting the Contract Sum and/or Time. DEFINITION: Connection to the existing water line is at a different location than indicated on the civil drawings and is lowered To accommodate the future Pool Road trail. ATTACHMENTS: TAS estimate The following information is provided by GILBANE BUILDING COMPANY. Method of determining change in Contract: ® Guaranteed Maximum Price ^ Cost Plus Fee ^ Unit Price ^ Lump Sum ^ Other Change In Contract Sum Change In Contract time Dollar Amount: 1,935.00 Time(Days): 0 ® Fixed ^ Maximum ®Fixed ^ Estimated ^ Maximum ^ Time and Material ^ Estimated CR No. Descri lion Cost Code Contractor . Dollar Amount 25 Lower water line at FS2 Earthwork & Site Utili 20202500 TRI DAL Excavation LTD 1,800.00 Fee 99999900 Gilbane ]35.00 r CCA Total 1,935.00 Owner: Company: Architect: Distribution: Owner CR File CCA144040WU-25.DOC Architect CCA File Page 1 of l Date: / ~~ ~`V Date: ~. ~ L, 0 Date: GILBANE BUILDING COMPANY Other Wiginton Hooker Jeffry Archite GILBANE BUILDING COMPANY coNSTRUCTiON CHANGE AUTIiORIZATIQI~I v PRUSF,QTNAMI: ColltyvillcPirc8teGons OWNQR: AUUflES.S; t°ay of t:.uHcyvillc 1t1U Main Street t=ullcyvllle, lX 76034 ARC'HITE(~; WiglnWn Hooka•)c1Ly AmhY PROJRCT NQ: 144040ppp DATE OF' 1S UAN ~. 29 ORICMATURr W ~Ib07 t n 11) t'csDaus In tKdcr to cxptWnc Iho wtgk m rn RFI 3? amertdcd ra ' ~ td avad days in Ute Wnrk wh' melt d1c additional Wot* dckmbo,l rah will alTecr C below, which is onrraq Jant arttl/nr Contract Time, the Contras! U/+r+n pwne. ep~rr. Lyon') the uurrtnt scope of the Wr>~, l~:uments arc hereby ~ C/I.BA/V,F BU/LA/1W: CUMP.4Npwiq protYed wlrb rbr iVori Costs a$ inct,rred toe in aAdillnn to the nrrartt connatt Sum and wiq Muoyrr/p, Nu m4uixitiwr. FirW co udjusting the Contrast S nnifinyc Work involvt,M and cJlun a in S ~' invpiCed and paid mt a or Tiros. g um and Time (ifany) will be x bmirkA ur4inc udcion ~ rifled ac xw'uate itcras within UEIrINIT)UN; n o final C:hengc Order Provide and loan!! new lime cluck and csrnrctor to ~ymtrel all cxtrtinr IiRAtrag as inytruUal in Itl+i 32 etsponse A'CfACI{MF.WT~. It,FI 32 wA'frade (;tullrtctor epimlres 71tc following infemwtiott is 17ovidcd by Gn,BANf? 8I11LLING COMNANY. McNnd ot'deterulining change in Contract: canlx,,,y: Architect O t3uaraekeA Mnximunl Price ®Cosr Plns Fee ~ {!nit ]'rice ~ ),wnp Sum ~ U[her Change In C'outract tiara 17sllarAmotmt 2.529.00 ® Fixed O~a4tnlted OMaxlmunr ^ Time and Material pr"I` `----~-~ C~ ~ - =,-- page 1 of 1 Chaagele Contra M time fitnc{Days): 0 ® FixeA O rsti,natcA ^ Maximum nat..: l ~~ `~~ Date: _ ~~c 7 lJalc: _ '~~ ' ~. Q~- Rib:aeerl 9S9DK99~Jf,'S:ol :wc.r4 gS:91: )Gt(l2-AGt-WIN ~,~ - ., • "~ uI~ANr; dUU.D1N0 CnMPA,NY GILBANE BUILDING COMPANY CONSTRUCTION CHANGE AUTHORIZATION PRO,IECTNAME: ColleyvilleFircSWiom PRO]ECTNO: 144040000 OWNER: City of Colleyville CCA NO: 30R ADDRESS: IOOMain Street DATE OF ISSUANCE: 8!7!07 Colleyville, TX 76034 ORIGINATOR: A516 ARCHITECT: WigintonHookerJeffryArchite In order to expedite the work end avoid delays in the Work which will affect Convaa Sum and/or Convect Time, the ContraU Documents ere hereby amended [o include the additional Work described below, which is beyond the curtent scope of the Work. Upon Owner approval, CILBANE BUILDING COMPANY wit! proceed whA the Work pramptty. CnsLS es incurred are in addition to the current wntract Sum and will be invoyxd and paid On a monthly basis and identified 8a separate items within the requisition. Final cost of the Work involved and change in Sum and Time (if any) will be submitted for inausion in a final Change Order adjusvng the Contract Sum and/or Time. DEFMITION: Revised ASI 6 pricing to provide mechanical and electrical changes az CFS rooms 109, 122 and 123 and Firc Station 2, room 104. Revise casework az room 109. ATTACHMENTS: Trade Contractor estimates The following information is provided by GILBANE BUILDING COMPANY. Mcthud of dctctmining change in Contract: ®Guarenteed Maximum Price ^ Cost Plus Fcc ^ Unit Price ^ Luntp Sum ^ Other Change In Contntt Saro Change la Contnet timm Dollar Amount: 4,146.00 Time(Days): 0 ^ Fixed ®Maximum ®Fixed ^ Maximum ^ Estimated ^ Time and Material ^ Fsti d CR No. Descri tlva Cost Code Contnetor Dollar Amoaot 30 AS16 Wood & Plastic 10606000 Odom Construction Services Inc 434.00- Mechanical 11515150 CBS Mechanical Services In need 2 419.00 Electrical 11616110 A Ts Electric Com Ina 325.00 Mechanical 21515150 CBS Mechanical Services Inco ed 1,322.00 Elearicsl 21616110 A Ts Electric Comm Inc 225.00 Fee 99999900 Gilbane 289.00 CCA Total 4,146.00 Owner. ~~ J Date: K~ `~ r ~ v City of Colleyville Company: ~ Date: ~ • ~. ~ G \~E UILDING COMPANY Architect: ~ 1 ~~,1]lr- D.re: (yO t •~, Wigi nHookerJctllyA kite , Distribution: Owner Architect CR File CCA Filc GILBANE BUILDING COMPANY Other CCA144040000-30.Dt7C Page 1 of 1 GILBANE BUILDING COMPANY CONSTRUCTION CHANGE AUTHORIZATION PROJECT NAME: Colleyville Fire Stations PROJECT NO: 144040000 OWNER: Ciry afColleyville CCA NO: 31R ADDRESS: 100 Main Street DATE OF ISSUANCE: 8123/07 Colleyville, TX 76034 ORIGINATOR: ASI 7 ARCHITECT: Wiginton Hookerleffry Archite fn order to expedite the work and avoid delays in the Work which will affect Contract Sum and/or Contract Time, the Contract Documents arc hereby amended to include the additional Work described below, wlticlm is Aeyond tlme curtent scope of the Work. Upon Owner npprrval, G/LSANE BU/LD/NG COMPANY w!!! proceed widr the Work pronrpUy. Costs as intoned arc in addition to the current contract Sum and will be invoiced attd paid on a tnanthly basis and identified as separate items within the requisition. Fina( cost of the Work involved and change in Sum and Time (if any) will he submitted for inclusion in a final Change Order adjusting the Contract Sum and/or Time. DEFMITION: Electrical and millwork changes at Fire Station 2, roam 109 and Central Firc Station, rooms I IS, 149, 105 and 109. ATTACEIMENTS: No Attachments Included The following information is provided by GILBANE BUILDING COMPANY. Method of determining change in Contract: ^ Guaranteed Maximum Price ®Cost Plus Fee ^ Unit Price ^ Lump Sum ^ Other Change In Contract Sum Dollar Amount: i "',..~^ S ~~ f L, u0 ®Fixed '`~ ^ Maximum ^ Estimated ^ Time and Material Change [n Contract time Time(Days): 0 ® Fixed ^ Maximum ^ Estimated CR No. Descri lion Cost Code Contractor Dollar Amount 3lR ASI 7 Wood & Plastic Electrical 10606000 11616110 Odom Construction Services Inc A T's Glectric Com Inc 1,175.00 2,043.00 Wood & Plastic Electrical Fee 20606000 21616110 99999900 Odom Construction Services Inc A T's Electric Cam an Inc Gil6ane 1,175.00 1,155.00 416.00 CR # 31 Total 5.966.00 Owner: ~ ` City of Colleyville t ~ 1 _ - .~..~..~ Company: !,.J .%t' GILBAINE~U LDi\NG COMPANY •\ Architect: W igi on Hooker Jeffry cltite Distribution: Owner Architect CR File CCA File Date: ~~ `~'~~~ / Date: G . ~'Z U Date:. ~ n7 GILBANE BUILDING COMPANY Other CCAla4040000-3LDOC Page I of 1 GILBANE BUILDING COMPANY CONSTRUCTION CHANGE AUTHORIZATION YNOJKta' NAME: Cnueyville Fire Stations OWNER: Cily nl'Cnllcyvilk AUUNE55: l0U Main Street Culltyville, TX 70031 ARCHITECT: Wiglnron NonAer laftry Arehila PROJECT NO: I41MM)00 C(:A NII: l:t DATE UIr ISSUANCE: 8/9/07 ORIGINw1'Ott.: Fire M%rshall In order m expedite tho work mul avoid delays in the Wurk which will ttfkct Control tium rnMOr Conlrnct Thnt, tIx Contract Ooewnenu ara htreby amenAU1 to inclttdc the additional WurM described below, which is hcymmd the cnrront scope of the Wa~k. Upon Oweerppprovrl, till.NitNF. ktllLOlN(r COMPANYwiNproceed w/rA tht Workpi•Orgptly, Costs as inrunrd are m addiGmt W Una currant wnlracl Sum and will he invoiced nnA paid On a monthly basis and identified as separate ittms within the requisition. Final cost of the Work involvtd atd i;bungc in Sum md'I'imc (if any) will he submitted fM inclusion in a final Change Ordtr udjwtiu% the cunlracl Sum anNor Time. DEFINITION: Add Z Piro hose vulv~y, ())per building at F'irc Marshalls request l0 Hush out the fire line. A'1'fAC'I /MtN'1\: Genesis !"uc Protections cstinwtt t'hc. Collowiag infonnaliou is provided by GILtiAN1; ts1111.UlNti COMI'ANV. MethnA or Attcnninine chwiec in Canract: ^ lituranteed Maximum Price ®C:ost Plus Fee ^ Unir Price ^ Lump Swn ^ Uther Change to t_"entnct Sum Dollar Amount: I,J%S.IN) ^ FixeA ^ Mnximttat ® E-limrtcJ ^ Time anA Mtupipl Ckae~e le Contract time 1'intt(Ooys): 0 ® Fiatd Q Maximum ^ Estimated o, __._ ._ Dnrrlpdae Cost Caoe _.... _ Caetnetor UtAlrr Awnunt , -. .._.._ :Ia Fire Prote~ikul ' Genesix FItE PrMtetion ~ ~ ~ ~ ~ -- 1.288.00 _ F ct 999799tN1 _ fiilhtute ~ 97.00 CCA lbtal ._ __ _ 1,315.A0 Owner: _- City of collcyvi !c (:nmpony: GILBANE B I D G COMPANY Architeu: _ Wigi nn Nnnkcr.lctfry chile Disvibution: Owner Architect CR Filc CCA Pile Dutc ~ ~~ ~~ a~ Dot,:: _9.$.07 Date: D,S. ~lr~;+~ OILBANIi 2U1LDlNC COMPANY Othtr CCAI44U40t100.30.UOC Page I of I l.~2:a~vd 95905992L6'S:ol :wo~j 8St0T L1702-b2-sJf1H GILBANE BUILDING COMPANY CONSTRUCTION CHANGE AUTHORIZATION PROJECT NAME: Colleyville Fire Stations PROJECT NO: 144040000 OWNER: City of Colleyville CCA NO: 36 ADDRESS: 100 Main Street DATE OF ISSUANCE: 11!19107 Colleyville, TX 76034 ORIGINATOR: AS18 ARCHITECT: Wiginton Hooker Jeffry Archite In order to expedite the work and avoid delays in the Work which will affect Contract Sum and/or Contract Time, the Contract Documents ere hereby amended to include the additional Work described below, which is beyond the current scope of the Work. Upon Owner opprova/, GILIJA1vE BU/LDING COMPANY wi(J proceed with tht Work promptly. Cosu as incurred are in addition to [he current contract Sum and will be invoiced and paid on a monthly basis and identified a4 separate items within the requisition. Final cost of the Work involved and change in Sum and Time (if any) will be submitted for inclusion in a final Change Order adjusting the Contract Sum and/or Time. DEFINITION: Millwork and electrical changes as noted in ASI 6 ATTACHMENTS: No Attachments Included The following information is provided by GILBANE BUILDING COMPANY. Method of determining change in Contract: ® Guaranteed Maximum Price ^ Cost Plus Fee ^ Unit Price ^ Lump Sum ^ Other Change Io Contract Sum Dollar Amount: 2,231.00 ® Fixed ^ Maximum ^ Estimated ^ Time and Material Change In Contract time Time(Days): 0 ® Fixed ^ Maximum ^ Estimated CR No. Descri lion Cost Code Contractor Dollar Amount 36 ASI S Wood & Plastic 10606000 Odom Construction Services Inc 792.00 Electrical 11616110 A Ts Electric Com ]nc 1 283.00 Fee 99999900 Gilbane 156.00 CCA Total 2,231.00 Owner. Date: la - ~ 7 ~ ~ 7 ity of Colleyvill q ~7 Company: Date: 1/. ! 1. V GILB E ING COMPANY Architect: ~~ Date: ZQ W igi on Hooker Jeffry Archite Distribution: Owner Architect CR File CCA File GILBANE BUILDING COMPANY Other CCA1440411000.36.DOC Page 1 Of 1 GILBANE BUILDING COMPANY CONSTRUCTION CHANGE AUTHORIZATION PROJECT NAME: Colleyville Fire Stations OWNER: City of Colleyville ADDRESS: 100 Main Street Colleyville, TX 76034 PROJECT NO: 144040000 CCA NO: 38 DATE OF ISSUANCE: 12/28107 ORIGINATOR: Field Condition ARCHITECT: Wiginton Hooker Jeffry Archite In order to expedite the work and avoid delays in the Work which will affect Contract Sum and/or Contract Time, the Contrad Documents are hereby amended to include the additional Work described below, which is beyond the current scope of the Work. Upon Owner approval, GILBANE BUILDING COMPANY will proceed with the Work promptly. Costs as incurred aze in addition to the current contract Sum and will be invoiced and paid on a monthly basis and identified as separate items within the requisition. Final cost of the Work involved and change in Sum and Time (if any) will be submitted for inclusion in a fmal Change Order adjusting the Contract Sum and/or Time. DEFINITION: Revised routing of electrical service from electrical room to Apparatus Bay. New route has exposed boxes and conduit at Ambulance bay. ATTACHMENTS: No Attachments Included The following information is provided by GILBANE BUILDING COMPANY. Method of determining change in Contract: ® Gttazanteed Maximum Price ^ Cost Plus Fee ^ Unit Price ^ Lump Sum ^ Other Change In Contract Sum Dollar Amount: 3,847.00- ® Fixed ^ Maximum ^ Estimated ^ Time and Material CR No. Descri lion Cost Code Contractor Dollar Amount 38 Credit for routin at A azat Electrical 11616110 A Ts Electric Com an Inc 3,847.00- CR # 38 Total 3,847.00- CCA Total 3,847.00- Owner: City of Colleyville Company: GILBANE BUILDING COMPANY Architect: Wiginton Hooker Jeffry Archite Distribution: Owner Architect CR File CCA File CCA144040000-38.I>OC Page 1 of 1 Change In Contract time Time(Days): 0 ® Fixed ^ Maximum ^ Estimated Date: Date: Date: GILBANE BUILDING COMPANY Other GILBANE BUILDING COMPANY CONSTRUCTION CHANGE. AUTHORIZAT'YON PRO.iRCI' NAME: Colleyville FirC Stations UWNER: CiryofC.nlleyvillc ADDRI!SS: Inn Mxin Stroct coucyvtuc, Tx ~6o3e YROJYt:I' NU: l44t1400W CCn NO: 39 DATE OF 13SUANCE: it/23A)7 ORIGINATOR: GILBANE BUILDING ARCHITECT; Wtginlon Haokcr Jcftiy Arehile COMPANY In nrAa m nepcAite rite woh and uroid delays is the Work which will afRet C.ontraet Sam anNOr Contract Time, the Contract Uocumenm are herehy amcndod to include the additional Work daaibed below, which is beyond the currem scope of the Work, llpox t7rvnrr ryprural, G1L8AArE BUILDING COAIPAM' wflJlrracctrA wJrh nc~ WOrA prompr7y. Casts as incurred are in nAAition to the ewrrnt wnlruct Sum and will he invoitxA and paid nn a ttwndtly basis and identified to separate nuns wi[hin tlK rcyuisilion Nina[ cost of the Work invnlveA and rJ,9ttge in Sum and Time (if any) will be submiacd for lndusion in a final Chwtge Order adjusting the Contract Sum and/or Time. Ul;NINI'I'IUN~ Add tdcpbate back box, stub u,nduit above cailNg in Anrms at Fire Stadun ll 2 wul Admin. bldg,. ATTA(:NM1rN1S: No Anaclurrcnts b,cludcA The fnflawine infnrnuNOO is tu'oaided by GILBANE FJUILUIN(i COMPANY. Method o2 determining change in Contract: ^ Guaronteal Maximum Nrice ®Cost Plus Fec ^ Unit Nda (] Lump Sum ^ Ofher CltaaRe Jo f:ontract Sum Change /n Contract bate Dollar Aun,wd: 563.00 Pixed Timc(Days): 0 U Maximum ®Pixed Gsliuiotcd ^'1 ime and Matedal ~ Maximum ^ EsWuotcd io. Aesa•i rtiou Cost Code Add telephone to dorms Contra ar ~ ~ Lunar Amouat Elecn~ieat „x,~, ~„ ... _. __ 1 Owner: /~.{ ~~ Z 7r.~7 .._ Dnlc: CiryofCOlleyvi e ~ --- Company: _ 7 Date: _ b ..~Z~C-+-- G[f,RA . NU 1NG MPANY Architect: Wrg,r ton Hadkcr J~ itc Dale: i.lismhunou: Owner Architect CR Filc CCA Filc GILBANE t3UILDING COMPANv other rcnlt4tw0aipig,p0~ Page 1 of t b.b:aeed 86LLtZbtj6:o1 :wo~~ i?2:JR JG1G17-aa_.,~c V~LBANE BUILllING COMPANY CONSTRUCTION CHANGE AUTHORizATION PROJECT.' NAMR: ColleyvlpeFlrc Statimfs AWNBR; Giry of Coltryvtllt ADDRESS: 100 Maln S[rcct Colleyv0ta T)( 76034 PROJECT NO: 1440400AIf CCA NO: al DATE OF ItS.Sl1AN(,'F.; 9/13!07 ()RIf:1NnTOR: G[LBnNE tlI11LI71NQ ARCMI't'F.(.:T; WiginlunHookrrJaffryArehite C'UMI'ANY -- order to expcdi(o the work and avpiA delays 6f the Wank which will atlect (;nntrset Sum apd/or Coultati Time, Ufc Contract nntumcnts ate herby unentled to include the additional Work tk~scribcd helnw, which is beyafd ttw wmrt stolx of the Wtuk. Upvn Owner approval, GlLBANEBU/LDJNG COMPANY wlf(prvuxed with the Wwk prarr~rfy. I:nsts as incunnd ara in adJitiuu to Ufe eunent contract Sum :ofd will 1X invoittd and paid nn a monthly basis vtd idantilirJ r, sepurrlt items within the requisilinn. Final cast of (Ifs Wtuk involved pad change in Sum sntl Time (if any) will be submitkd for inclusion in a Iinal c'hnnge Order feltwliaK the t:nntraef. Sum aad/ar Timt. DEFINITION: provide gas bHwean rrlocrtcd gas meter tmd lxdldiog. Rafer to RF[ 40 ATTACNM<;N'1'S: CBS estimate The following information •s provided by G1I,BANE BUILUIN(1 COMPANY, Mcthnd of Aetarnuning chungc in Contract: ® Ciuarantead M;taimum Price ^ l:osl Plus Fee ^ Tlnit 1•'rlce Change In CnatractSuuf Dollar Amotwt: 3,653.D0 ®Fixa1 ^ MBXirttYm ^ I:c[imateA ^ Thne wfd Malcrial Uwncr: Company: City IUMPANY ^ Lump Swn ^ Other Cbaaje In Coubacl tint Tifne(Drya): 0 ® Fixed ^ Maximum ^ Estintattd f7Pla: ~~'~/ Date: .1' .0'r . ArChitCCl: Date: ~.~`~ Wlpi Ion Huukt:r Jc ' rchlte T ~~ Ihstnh~~uon: Owart Architect GILBANE BUILDING COMPANY CIt hale CCAPIIe t)thcr ccnlaauaoWO.ao.ooc Pagd 1 of I 5~2~a8ed 9590S992L6'T~ol :wo~,j L2~2T L0e2-£T-d35 G-ILBANE BUILDING COMPANY CONSTRUCTrON CHANGE AUTHORIZATION PROJECT NAME: Collryrilk Firc Stations Pft(1.IF.CT NO: 144040000 OwNFR: City of Collcyville CCA NO: 41 ADDRESS: 100 Main Street DATE OF ISSUANCE: 8f24/U7 Cnlleyvltle, TX 76034 00.[CtNATOR: WHl rcrbul AItC:t11TECT: Wi~irtWn Hooka Jeffry Archite In nMa to expnlite the work and avoid delnya is the Work which wi0 affect Cmttract Swu mtd/nr Cunlratt Timr. the Contract Docttmen« ore hereby amended to ;nchtde flu additinltal Work dexribcd below, which is heytnnl Ibo current swipe of the Work. Upon t>t-nrr approvN, G!L&INE BUILDING COhfPANYw(((proceed tvdh rke Work pron~lr(g, Costa tls incurred rre in additloa to the cwrent eotwux yum atnl wiil be invoiced and paid Oh o monthly haait and idcntlfieA tic seporoto irons widtili the requlsirloo. r'lltal curt of llle Wurk Invnlvad and ehnnge in Sum and Tintt (il'any) will be submitted for inehtcinn in o linnl C.han~e Ocdur adjuriing the Cnntrnet cum andlor Tinle. DEFINI'1'ItIN: Gclcte iccmakcr at colYee bar and add watnline tvld it:cmaka box st hrcakroom refrldgtroWr. ATfACHAtKN'fl•: Nn Attav9uncuts lnduded Thc fullnwinF information is Provldcd by CII,RANE BUlLUING Ct1MllANY. Mrthud u! dclcrmining changa in Ctntract. ~ Guaranteed Maaimum Price ®(:lttt Plus Fee ^ Uttit Pries ^ hump Sum ^ Other Ckonga In ('nnlract 5ttm Dollar Amount: 735.00• ® Fixed ^ Maximum ts[imateA ^'1'imc ald Mntcrirl C-t No. Oeaeri ttinn 4I _~ _ thttit f ettmaY.ar at eatTeo bm' Woad itt I'Iaalc itestdentiel A liatues ~~~ Mcehanlt:il ,. (JWIk`i. Cnntpany: MYhited: Cltnnge In Coatrttet time Timo(nays): 0 ®FixeJ ^ Maximum ^ Gstimatcd Cost Coda Cnneraeter 10606000 f)dom t:nnamtxitm Services Inc t l 111400 Stotts A tliattae l iS15150 f;A$ Mechanical Suvicra low tolrttcd CCA Taal City 0f Callcyvil l G1LItAN B~~'I,N'C CgMPANY V `~~ Wigu atHuokarJelliy~iltite DislribuHun: Owner Aruhitui cR Foe CCA Fae ~~~ Uate: Date: ~ t Uatc: • X0•'0 Uollar Amount .uo 1,2i{8,00• 75].110 9J 5_00- tiILRANR HIIIt.nINO COMPANY fkhcr l1'AI44aa0gUUdI.DUC Page 1 oY 1 GILBANE BUILDING COMPANY CONSTRUCTION CHANGE AUTHORIZATION PROJECT NAME: Colleyville Fire Stations OWNER: City of Colleyville ADDRESS: 100 Main Street Colleyville, TX 76034 PROJECT NO: 144040000 CCA NO: 45 DATE OF ISSUANCE: 9/28/0? ORIGINATOR: Energy Inspector ARCHITECT: W iginton Hooker Jeffry Arthite In order to expedite the work and avoid delays in the Work which will affect Contract Sum and/or Contract Time, the Contract Documents are hereby amended to include the additional Work described below, which is beyond the current scope of the Work. Uporr Owner approval, GILBANE BUILDING COMPANY wJU proettd wltd the Work promptly. Costs as incurred are in addition to the current contract Sum and will be invoiced and paid on a monthly basis and identified as separate items within the requisition. Final cost of the Work involved and change in Sum and Time (if any) will be submitted for inclusion in a fmal Change Order adjusting the Contract Sum and/or Time. DEFINITION: 1) CFS -Remove plywood decking at mezzanine, cut bottom cord of truss and add bracing as engineered to support relocated hot water heater. 51,543.00 2) CFS -Extend studs and gypsum board from 36" affto deck, completely enclosing mechanical mezzanine. Add R-19 insulation to walls and below deck. Add 3'x4' accss door to mezzanine wall. 51,232.00 3) CFS and FS2 -Add mineral wool fire safmg at top of gypsum board between each stud-CFS $3,956.00 Fs#2 $I,zlz.oo , Total cost of change with Giblane mark-up is $8,539.00 ATTACHMENTS: LRL estimates The following information is provided by GILBANE BUILDING COMPANY. Method of determining change in Contract: ® Guaranteed Maximum Price ^ Cost Plus Fee ^ Unit Price ^ Lump Sum ^ Other Change In Contract Sum Dollar Amount: 8,539.00 ® Fixed ^ Maximum ^ Estimated ^ Time and Material Change In Contract time Time(Days): 0 ® Fixed ^ Maximum ^ Estimated CR No. Deseri lion Cost Code Contractor Dollar Amount 45 Enclose Mezz. and add insul G sum D walUAce Cei 10909250 LRL Ente rises Inco orated 7,943.00 Fee 99999900 Gilbane 596.00 CR # 45 Total 8,539.00 CCAt4404o000~45.DOC Page 1 of 2 GILBANE BUILDING COMPANY CONSTRUCTION CHANGE AUTHORIZATION Owner: of Colleyville Date: ~ - ~ ,~~ Company: '/'t] ~b~l.H`a t/ GiL NE BUILDING COMPANY Architect: Wight ton Hooker Je y Archite Distribution: Owner Architect CR File CCA File Date: 828• Date: l9 . 0 ~_ GILBANE BUILDING COMPANY Other CCAwaoaoooo-as.noC Page 2 of 2 GILBANE BUILDING COMPANY CONSTRUCTION CHANGE AUTHORIZATION PROJECT NAME: Colleyville Fin Stations OWNER: City of Colleyville ADDRESS: 100 Main Street Colleyville, TX 76034 PROJECT NO: 144040000 CCA NO: 46 DATE OF ISSUANCE: 11/12/07 ORIGINATOR: Field Condition ARCHITECT: Wiginton Hooker Jeffry Archite In order to expedite the work and avoid delays in the Wotk which will affect Contract Sum and/or Contract Time, the Contract Documents an hereby amended to include the additional Work described below, which is beyond the current swpe of the Work. Upon Owner approval, GILBANE BUILDING COMPANY will proceed with rlie Work promptly. Costs as incursed aze in addition to the current contract Sum and will be invoiced and paid on a monthly basis and identified as separate items within the requisition. Final cost of the Work involved and change in Sum and Time (if any) will be submitted for inclusion in a fmal Change Order adjusting the Contract Sum and/or Time. DEFINITION: Delete sidewalk paving from east end of pazking lot to the sidewalk adjacent to Pool Road. ATTACHMENTS: Trad Contractor Estimate The following information is provided by GILBANE BUILDING COMPANY. Method of determining change in Contract: ®Guarenteed Maximum Price ^ Cost Plus Fee ^ Unit Price ^ Lump Sum ^ Other Change In Contract Sum Dollaz Amount: 2,700.00- ®Fixed ^ Maximum ^ Estimated ^ Time and Material Change In Contract time Time(Days): 0 ® Fixed ^ Maximum ^ Estimated CR No. Descri lion Cost Code Contractor Dollar Amount 46 Delete en sidewalk at FS2 Concrete 20303300 TAS Commercial Concrete Construction LP 2,700.00- CCA Total 2,700.00- Owner: / // ~ i 5 ~ Date• ~ - City of Colleyville Company: Date: ~ 1.17 A Z GIL ANE G COMPANY Architect: ~ a Date: ~Z.O ~. t7, Wiginto Hooker Jeffry rchite Distribution: Owner Architect CR File CCA File GILBANE BUILDING COMPANY Other CCAI44040000-46.DOC Page 1 of 1 GILBANE BUILDING COMPANY CONSTRUCTION CHANGE AUTHORIZATION PROJECT NAME: Colleyville Firc Stations PROJECT NO: 144040000 OWNER: City ofColleyville CCA NO: 47 ADDRESS: 100 Main Strcct DATE OF ISSUANCE: 1 I!1/07 Colleyville, TX 76034 ORIGINATOR: CoC Fire Dept ARCHITECT: Wiginton Hooker Jeffry Archite Tn order to expedite the work and avoid delays in the Work which will affect Contract Sum and/or Contract Time, the ContaU Documents are Ixrcby amended to include the additional Work described below, which is beyond the current scope of the Work. Upoa Owner approval, G/LBAN6 BUILDING COMPANY wrU proceed with the Work prorrptfy. Costs as incurred are in addition to the current contract Sum and will be invoiced and paid on a monthly basis and identified as sepaate items within the requisition. Final cost of the Work im~olved and change in Sum and Time (if any) will be submitted for inclusion in a final Change Order adjusting the Contract Sum and/or Time. DEFINITION: Provide 120V single phase 20 amp circ to tower for fuNrc lights at Central Fire Station ATTACHMENTS: No Attachments Included The following information is provided by GILBANE. BUILDING COMPANY. Method of determining change in Contact: ® Guaranteed Maximum Price ^ Cost Plus Fee ^ Unit Price ^ Lump Sttm ^ Other Change In Contract Sum Dollar Amount: 2,117.00 ® Fixed ^ Maximum ^ Estimated ^ Time end Material Change (n Contract time Time(Days): 0 ® Fixed ^ Maximum ^ Estimated CR No. Descri lion Cost Code Contractor Dollar Amount 47 Add wr to tower to li ht si Electrical 11616110 A Ts Electric Com an Inc 1,969.00 Fee 99999900 Gilbane 148.00 CR # 47 Total 2 117.00 Owner: (.//1L---1.a Date: o / '~~ City of Collcyvillc Company: Date: ~~• ~• ~~ G1LB NE DING COMPANY Architect: 1 l~lGl Date: ~Z.~ (. °~ Wigin n Hooker Jeffry Archile Distribution: Owner Architect CR File CCA File GILBANE BUILDING COMPANY Other CCAI44lk[0000-47.DOC Page 1 Of I GIL$ANE BUILDING COMPANY CONSTRUCTION CHANGE AUTHORIZATION PROJECT NAME: Coffeyville Fire Stations OWNER: CiryofColleyville ADDRESS: 100 Main Street Colleyvilie, TX 76034 PROJECT NO: 144040000 CCA NO: 52 DATE OF ISSUANCE: 10/09/07 ORIGINATOR: Energy Inspector ARCHITECT: Wiginton Hooker Jeffry Architt In order to expedite the work and avoid delays in the Work which will affd the cur ant s ope o~the Work. t Time, the Contract Documents are hereby amended to include the additional Work deuribed below, which is bey Upon Owrrer approval, GILBANE BUILDING COMPANY will prpcred with the Work prornptly Costs as incurred arc in addition to the current contract Sum and will be invoiced and plaid ~ submitted forsin fusion tin a~ al Change Order wrthto the requisition. Final cost of the Work involved and change in Sum and Time (if any) adjusting the Contract Sum and/or Time. DEFINITION: CFS -Add 1,260 sf gyp. bd. and insulation to enclose furrdowns. Note that this estimate includes an a or upcharge to compensatc for additional time required to install fire sating above ceiling grid. CR 45 cost for Ere sating was provided prior to ceiling grid installation. F52 -Add 480 sf of gyp and insulation to enclose furrdowns. Note that this estimate incl d CR 45 cost far upcharge to compensate for additional time required to install fire safng above ceilin8 Br fire safng was provided prior to ceiling grid installation. ATTACHMENTS: LRL estimate end CR 45 The following information is provided by GILBANE BUILDING COMPANY. Method of determining change in Contract: ^ Cost Pltts Fee ^ Unit Price ^ Lump Sum ^ Other ® Guaranteed Maxtmum Pnce Change to Contract time Change In Contract Sum Time(Days): 0 Dollar Amount: S 10,847.00 ®Fixed ^ Maximum ® Fixed ^ Maximum ^ Timc and Material ^ Estimated ^ Estimated Cost Code Contractor Dollar Amount CR No. Descri lion 52 Encls furrdowns to mat code 10909250 LItL Ent rises lnco orated 5 7412.00 CFS - G sum D walVAcc Cei 20909250 LRL Ente 'ses Inco rated $ 2 S 7 FS 2 - G um D alVAcc Cei 99999900 Gilbanc ~~,~ Fee 52 Total CR # SS ~j oC ~ ~ Wit/ ~ Of1'1~~~ Date: Owner. ill g,_' ~ -~v IS~~ Ci f Ilcyv Datc: f o g .Q't F r o' ~ a ,G0 Company: GILB UILDING COMPANY _ Date- 12. 6 Architect: W igin n Hooker ]effry rchite GILBANE BUILDING COMPANY Distribution: Owner CR File Architect CCA File Other Page i of I CCAt 44040000-52.1X)C GILBANE BUILDING COMPANY CONSTRUCTION CHANGE AUTHORIZATION PROJECT NAME: Colleyville Fire Stations PROJECT NO: 144040000 OWNER: City of Colleyville CCA NO: 56 ADDRESS: 100 Main Street DATE OF ISSUANCE: 11/19/07 Colleyville, TX 76034 ORIGINATOR: Owner ARCHITECT: Wiginton Hooker Jeffry Archite In order to expedite the work and avoid delays m the Work which will affect Contract Sum and/or Contract Time, the Contract Documents are hereby amended to include the additions] Work described below, which is beyond the cunent scope of the Work. Upon Owreer approval, GILBANE BUILDING COMPANY will proceed wltli the Work promptly. Costs as incurred are in addition to the current contract Sum and will be invoiced and paid on a monthly basis and identified as separate items within the requisition. Final cost of the Work involved and change in Sum and Time (if any) will be submitted for inclusion in a fmal Change Order adjusting the Contract Sum and/or Time. DEFINITION: Delete one set of letters at entry sign. Install one set of entry sign letters on side of building as directed by the azchitect. ATTACHMENTS: No Attachments Included The following information is provided by GILBANE BUILDING COMPANY. Method of determining change in Contract: ® Guaranteed Maximum Price ^ Cost Plus Fee ^ Unit Price ^ Lump Sum ^ Other Change In Contrect Sum Dollar Amount: 1,544.00- ® Fixed ^ Maximum ^ Estimated ^ Time and Material Change In Contract time Time(Days): 0 ® Fixed ^ Maximum ^ Estimated CR No. Descri lion Cost Code Contractor Dollar Amount 56 Dlt 1 set of Ins at en si Graphics 11010400 Environmental Signage Solutions dba ASI 1,544.00- CCA Total 1,544.00- Owner: City of Colleyville Company: GILBA E ~~~~uu~~ G COMPANY Architect: ~ tiLtu~ Wig' on Hooker Jeffry Archite Distribution: Owner Architect CR File CCA File Date: / ~ ~ ~ / '~ Date: 11.19.07 Date: X2.0 ~ • ~[ GILBANE BUILDING COMPANY Other CCA144040000-56.DOC Page I of 1 GILBANE BUILDING COMPANY CONSTRUCTION CHANGE AUTHORIZATION PROJECT NAME: Colleyville Fire Stations OWNER: City ofColleyville ADDRESS: 100 Main Street Collryville, TX 76034 PROJECT NO: 144040000 CCA NO: 57 DATE OF ISSUANCE: 12/28/07 ORIGINATOR: Building Inspector ARCHITECT: Wiginton Hooker Jeffry Arehile In order to expedite the work and avoid delays in the Work which will affect Contract Sum and/or Contract Ttme, the Contract Documents are hereby amended to include the additiorcal Work described below, which is beyond the current scope of the Work. Upon Owner approval, GILBANE BUILDING COMPANY wAl proceed with the Work promptly. Costs as incurred are in addition to the curent conttact Sum and will be invoiced and paid on a monthly basis and idemified as separate items within the requisition. Final cost of the Wotk involved and change in Sum and Time (if any) will be submitted For inclusion in a final Change Order adjusting the Contract Sum and/or Time. DEFINITION: Incidental [o the thin) party energy inspection, the Design Team was directed to fabricate and install fire stops every 5' at Cascia behind the aluminum wmice. This change involves fabrication and installation of 160 fire stops. ATTACHMENTS: LRL changc onler request The following information is provided by GILBANE BUILDMG COMPANY. Method of dctcrtnining change in Contract: ® Guaranteed Maximum Price ^ Cost Plus Fee ^ Unit Price ^ Lump Sum ^ Other Change Ira Contnct Sum Dollar Amount: 3,714.00 ® Fixed ^ Maximum ^ Estimated ^ Time and Material Change In ContnM time Time(Days): 0 ® Fixed ^ Maximum ^ Esti CR No. Descri lion Cost Code Contractor Dollar Amount 57 Install fire sto at Cmrl Fire Station um walVAcc Cei 10909250 LRL Ent ses htco rated 3,714.00 CR # 57 Total 3,714.00 CCA Total 3 714.00 Owner: Company: Architect: Date: City of Collryville Dale: GILBANE BUILDING COMPANY Date: Wiginton Hooker Jeffry Arehite Distribution: Owner Architect GILBANE BUILDMG COMPANY CR File CCA File Other CCAI44040000-57.DOC Page 1 of 1 GILBANE BUILDING COMPANY CONSTRUCTION CHANGE AUTHORIZATION PROJECT NAME: Colleyville Fire Stations OWNER: City ofColleyville ADDRESS: 100 Main Street Colleyville, TX 76034 PROJECT NO: 144040000 CCA NO: 58 DATE OF ISSUANCE: 12/28/07 ORIGINATOR: Field Conditions ARCHITECT: Wiginton Hooker Jeffry Archite [n order to expedite the work and avoid delays in the Work which will affect Contract Sum and/or Contract Time, the Contract Documents aze hereby amended to include the additional Work described below, which is beyond the current scope of the Work. Upon Owner approval, GILBANE BUILDING COMPANY will proceed with Jke Work promptly. Costs as incurred aze in addition to the current contract Sum and will be invoiced and paid on a monthly basis and identified as separate items within the requisition. Final cost of the Work involved and change in Sum and Time (if any) will be submitted for inclusion in a final Change Order adjusting the Contract Sum and/or Time. DEFINITION: The following items were added to the fire alarm contractor's scope of work; added two duct detectors and one heat detector, four control modules, two volume controlsand one strobe and wire. ATTACHMENTS: AT's estimate The following information is provided by GILBANE BUILDING COMPANY. Method of determining change in Contract: ® Guaranteed Maximum Price ^ Cost Plus Fee ^ Unit Price ^ Lump Sum ^ Other Change In Contract Sum Dollar Amount: 3,287.00 ® Fixed ^ Maximum ^ Estimated ^ Time and Material Change In Contract time Time(Days): 0 ® Fixed ^ Maximum ^ Estimated CR No. Descri lion Cost Code Contractor Dollar Amount 58 Additional duct detectors Electrical 11616110 A T's Electric Com an Inc 3,287.00 CR # 58 Total 3,287.00 CCA Total 3,287.00 Owner: Date: City of Colleyville Company: Date: GILBANE BUILDING COMPANY Architect: Date: Wiginton Hooker Jeffry Archite Distribution: Owner Architect GILBANE BUILDING COMPANY CR File CCA File Other CCA144040000-S8.DOC Page 1 of 1 GILBANE BUILDING COMPANY CONSTRUCTION CHANGE AUTHORIZATION PROJECT NAME: Colleyville Fire Stations PROJECT NO: 144040000 OWNER: City of Colleyville CCA NO: 59 ADDRESS: 100 Main Street DATE OF ISSUANCE: 12/28/07 Colleyville, TX 76034 ORIGINATOR: ASI 4 ARCHTTECT: Wiginton Hooker Jeffry Archite In order to expedite the work and avoid delays in the Work which will affect Contract Sum and/or Contract Time, the Contract Documents are hereby amended to include the additional Work described below, which is beyond the current scope of the Work. Upon Owner approval, GILBANE BUILDING COMPANY will proceed with the Work promptly. Costs as incurred are in addition to the current contract Sum and will be invoiced and paid on a monthly basis and identified as separate items within the requisition. Final cost of the Work involved and change in Sum and Time (if any) will be submitted for inclusion in a final Change Order adjusting the Contract Sum and/or Time. DEFINITION: ASI 4 grade changes on south side of property due to civil engineering revisions to facilitate proper drainage at the Swale. The flowline of the Swale had previously been staked and cut to original elevations. ATTACHMENTS: Tri-Dal Invoice The following information is provided by GILBANE BUILDING COMPANY. Method of determining change in Contract: ® Guaranteed Maximum Price ^ Cost Plus Fee ^ Unit Price ^ Lump Sum ^ Other Change In Contract Sum Dollar Amount: 1,963.00 ® Fixed ^ Maximum ^ Estimated ^ Time and Material Change In Contract time Time(Days): 0 ® Fixed ^ Maximum ^ Estimated CR No. Descri lion Cost Code Contractor Dollar Amount 59 Grade chan es at south Swale Earthwork & Site Utili 10202500 TRI DAL Excavation LTD 1,963.00 CR # 59 Total 1,963.00 CCA Total 1,963.00 Owner: Date: . Ciry of Colleyville Company: Date: GILBANE BUILDING COMPANY Architect: Date: Wiginton Hooker Jeffry Archite Distribution: Owner Architect GILBANE BUILDING COMPANY CR File CCA File Other ccniaaoaoooo-s9.noc Page 1 of 1 ~4:.~~r ~.v ~- ~ r,•:.. City of Colleyville Agenda Briefing 100 Main Street Colleyville, Texas 76034 (817)- 503-1000 www.colleyville.com File Number: 0-07-1650 File Number: 0-07-1650 Version: 1 Requester: Public Works Department File Type: Ordinance Agenda Date: 01/08/2008 Agenda No.: 5a Status: Second Reading Controlling Body: City Council Final Action: File Name: Approval of amendments to the Water and Sewer Policy and Procedures Manual of the City of Colleyville relative to Fire Hydrant Meter Use Attachments: Ordinance 0-03-1406 Ordinance 0-07-1650 History of Legislative File Version: Date: Acting Body: Action Text: 12/18/2007 City Council 01/08/2008 City Council Title Approval of amendments to the Water and Sewer Policy and Procedures Manual of the City of Colleyville relative to Fire Hydrant Meter Use Explanation Second Reading and Public Hearing One person spoke regarding this request at the December 18, 2007 City Council meeting. First Reading and Public Hearing Prior to June 2003, the ordinance governing usage of fire hydrant meters for construction purposes did not specifically address the time limit for a customer to return the meter. The individual meter was locked and chained onto the fire hydrant by the City while in use by the customer. In addition, City staff manually read the meter each month on site for billing and records. In June, 2003, Ordinance 0-03-1406 was adopted by Council and it limited the use of a fire hydrant meter by the customer to a maximum period of six (6) months and subject to City Manager approval. This ordinance also included new provisions for billing, meter reading, and use of backflow devices to protect the City's drinking water system. It became the responsibility of the customer to connect and remove the meter from the fire hydrant. In addition, the ordinance was developed to permit a customer to use a fire hydrant meter beyond the six month construction period on a temporary basis, as approved by the City Manager. In order to reduce the instances whereby a customer may repeatedly request extensions of City of Colleyville Page 1 Printed on 12/31/2007 Agenda Briefing Continued (0-07-1650) time for use of a fire hydrant meter and to provide better tracking of the meter's location by City staff, Ordinance 0-07-1650 was developed to amend Section 3A, 3C and Section 4 of the Water and Sewer Policy and Procedures Manual of the City. Specifically, the ordinance amendment limits the use of a fire hydrant meter to ninety (90) cumulative days, unless approval for an additional thirty (30) days is approved by the Director of Public Works. Financial Impact It has been determined that there is no financial impact. Recommendation Approval City of Colleyville Page 2 Printed on 12/31/2007 ORDINANCE 0-03-1406 AN ORDINANCE AMENDING SECTION 3A and ~ 3C AND SECTION 4A OF THE WATER AND SEWER POLICY AND PROCEDURES MANUAL OF THE CITY OF COLLEYVILLE RELATED TO THE PROCEDURES AND FEE STRUCTURE OF FIRE HYDRANT METERS AND ESTABLISHING AN EFFECTIVE DATE WHEREAS, the purpose of the fire hydrant meter is to provide for the temporary use of large volumes of water necessary for utility and street construction; and WHEREAS, in some cases, the temporary use of the fire hydrant meter has been extended after construction is completed for a period of up to six (6) months, for the purpose of serving as a "temporary irrigation system" for the project; and WHEREAS, City Council desires to establish a procedure and fee structure for the fire hydrant meters within the City. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT Section 3A of the Water and Sewer Policy and Procedure Manual of the City of Colleyville, Texas, which is "Appendix A" to Chapter 11 of the Colleyville Code be amended to read as follows: Rates for fire hydrant meters The use of fire hydrant meters shall only be used within the Colleyville city limits. The use of the fire hydrant meters shall be limited to six (6) months. A customer may submit a written request to the Public Works Department for use of a fire hydrant meter for a period longer than six (6) months, subject to City Manager approval. The minimum bill for the water usage for the fire hydrant meter is $60.00 for the first 20,000 gallons of water used. The customer shall be in possession of and responsible for the meter. The customer will be responsible for bringing the meter to the City Hall or Public Works Service Center by the 20i of the month for reading. The customer is required to use a proper fire hydrant wrench for operation of the fire hydrant. Ordinance 0-03-1406 Page 2 of 3 The customer will be required to provide for any backflow device necessary to meet the current City ordinance for protection of the City's drinking water supply. The City of Colleyville, Tarrant County and Texas Department of Transportation (TxDOT) shall be exempt for the provisions of this policy. Sec. 2. THAT Section 3C of the Water and Sewer Policy and Procedure Manual of the City of Colleyville, Texas, which is "Appendix A" to Chapter 11 of the Colleyville Code be amended to read as follows: In the event the meter is not delivered to the City for reading, a penalty fee would be imposed as follows: $100.00 15t missed reading $200.00 2"d missed reading $300.00 3~d missed reading After the third missed reading, the security deposit will be forfeited and the City of Colleyville will revoke the use of the fire hydrant meter. Sec. 3. THAT Section 4A of the Water and Sewer Policy and Procedure Manual of the City of Colleyville, Texas, which is "Appendix A" to Chapter 11 of the Colleyville Code be amended to read as follows: The use of a connection for a permanent or semi-permanent irrigation system shall be prohibited. A connection used for surface piping shall be limited to day use only. When a meter is connected when not in use, the meter will be removed from the fire hydrant and the security deposit will be forfeited. Any evidence of tampering or damage to the meter shall be documented at the time of reading and the meter shall be kept for repair. The customer shall be required to remit an additional security deposit of $750.00 for the use of another meter. This deposit will be applied to the repair of the damaged meter. Upon completion of repair, the remaining monies will be applied to the account, if needed. If there is no outstanding balance on the account, the monies shall be remitted to the customer. Ordinance 0-03-1406 Page3of3 Sec. 4. THAT this ordinance will become effective six (6) months from the date of City Council approval for current customers and effective immediately for new customers. AND IT IS SO ORDERED. The first reading and public hearing being conducted on the ~''~- day of_ 2003. The second reading and public hearing being conducted on the day of 2003. ATTEST: Cynthia Singleton, TRMC City Secretary AP VED AS TO FORM AND LEGALITY: Ross T. Foster City Attorney Mayor ORDINANCE 0-07-1650 AN ORDINANCE AMENDING THE WATER AND SEWER POLICY AND PROCEDURES MANUAL OF THE CITY OF COLLEYVILLE RELATIVE TO FIRE HYDRANT METER USE AND ESTABLISHING AN EFFECTIVE DATE WHEREAS, the purpose of the fire hydrant meter is to provide for the temporary use of large volumes of water necessary for utility and street construction; and WHEREAS, in some cases, the temporary use of the fire hydrant meter has been extended significantly after construction in violation of the letter and spirit of City policy which prohibits the permanent or semi-permanent use of such meters; and WHEREAS, the City Council reaffirms its policy that fire hydrant meters shall not be used on either a permanent or semi-permanent basis; and WHEREAS, the City Council desires to revise the City's policy and procedures for the use of fire hydrant meters within the City. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT Section 3A of the Water and Sewer Policy and Procedure Manual of the City of Colleyville, Texas, which is "Appendix A" to Chapter 11 of the Colleyville Code, be amended to read as follows: Rates for fire hydrant meters The use of fire hydrant meters shall only be used within the Colleyville city limits. The use of the fire hydrant meters shall be limited to a period of no more than ninety (90) cumulative calendar days. Under special conditions, a customer may submit a written request to the Public Works Department for use of a fire hydrant meter for a period longer than ninety (90) cumulative calendar days subject to Public Works Director approval. In considering special condition(s), the Public Works Director shall not consider requests which may relieve aself-created or personal hardship, failure of performance by a contractor, nor for financial reasons. In considering the customer request, the Public Works Director shall solicit the recommendation by the Fire Chief and Fire Marshal in consideration of the request. Further, the Public Works Director shall consider alternative means available to the customer; providing a continued use of the meter if required. If special condition(s) are approved by the Public Works Director, in no case shall the meter be used for more than an additional thirty (30) calendar days. The Public Works Director shall provide a Ordinance 0-07-1650 Page 2 of 3 written ruling within fifteen (15) working days of receipt of the customer's written request. In the event a request for special condition(s) is denied by the Public Works Director, customer shall, within fourteen (14) calendar days, make written appeal to the City Manager of the Public Works Director's decision. The City Manager shall render a written decision within thirty (30) working days of receipt of the customer's appeal. Such decision by the City Manager shall be final and not appealable to the City Council. For purposes of this ordinance, written communication shall be considered that deposited with the United States Postal Service for delivery. The user must submit in writing, the location of where the meter will be used and such meter shall be used exclusively at the location on record with the City. For purposes of this ordinance, the use of a meter shall be allowed cumulatively for only one location within an individual subdivision and or development. For a period of ninety (90) cumulative calendar days after a meter is returned and read by the City, a user shall not be permitted to check out another meter for use at the same designated location, as defined herein. The minimum bill for the water usage for a fire hydrant meter is $60.00 for the first 20,000 gallons of water used. The customer shall be in possession of and responsible for the meter. The customer will be responsible for bringing the meter to the City Hall or Public Works Service Center by the 20th of the month for reading. The customer is required to use a proper fire hydrant wrench for operation of the fire hydrant. The customer shall be responsible for any damage and repair, as reasonably determined by the City, to the fire hydrant by the use of a temporary water meter. The customer will be required to provide for any backflow device necessary to meet the current City ordinance for protection of the City's drinking water supply. The City of Colleyville, Tarrant County and Texas Department of Transportation (TxDOT) shall be exempt from the provisions of this policy. Ordinance 0-07-1650 Page 3 of 3 Sec. 2. THAT this ordinance will become effective immediately upon approval of the City Council. AND IT IS SO ORDERED. The first reading and public hearing being conducted on the 2007. The second reading and public hearing being conducted on the 2008. ATTEST: Cynthia Singleton, TRMC, CMC City Secretary APPROVED AS TO FORM AND LEGALITY: CITY OF COLLEYVILLE David Kelly Mayor day of day of Matthew C. G. Boyle City Attorney '~.,~ `., 100 Main Street ,,.,~, ~.;y~ City of Colleyville Colleyville, Texas 76034 (817) 503-1000 ' ~~~ Agenda Briefing www.colleyville.com File Number: 0-07-1651 File Number: 0-07-1651 Version: 1 Requester: Engineering Department File Type: Ordinance Agenda Date: 01/08/2008 Agenda No.: 5b Status: Second Reading Controlling Body: City Council Final Action: File Name: Approval of an Ordinance supporting the Regional Transportation Council's Clean Fleet Policy Attachments: Ordinance 0-07-1651 History of Legislative File Version: Date: Acting Body: Action Text: 1 12/18/2007 City Council 1 01/08/2008 City Council Title Approval of an Ordinance supporting the Regional Transportation Council's Clean Fleet Policy Explanation Second Reading and Public Hearing No one spoke regarding this request at the December 18, 2007 meeting. First Reading and Public Hearing The Dallas-Fort Worth Metroplex is a federally designated non-attainment area related to pollutant ozone and air quality that impacts public health in this region. The Regional Transportation Council (RTC) is a regional transportation policy body associated with the North Central Texas Council of Governments (NCTCOG) and is responsible for air quality conformity. The RTC approved a resolution in October 2005 that creates a Clean Fleet Vehicle Policy. The RTC Resolution endorses the need for government entities in the non-attainment area to adopt a Clean Fleet Vehicle Ordinance on a local level. The resolution stipulates that all future transit, congestion mitigation and air quality improvements, surface transportation mobility and local funds should be reserved for government entities that adopt such an ordinance. The RTC has authorized the NCTCOG staff to develop, implement and report on surveys and tracking programs to assess compliance with the resolution. The City of Colleyville has purchased three hybrid vehicles for replacement of older vehicles in the fleet as part of an ongoing program to reduce emission levels. It will be recommended to City Council that additional hybrid vehicles be placed in the existing fleet City of Colleyville Page 1 Printed on 12/20/2007 Agenda Briefing Continued (0-07-1651) in subsequent budget years. This goal is consistent with the RTC and NCTCOG stipulations in the proposed ordinance. The City of Colleyville submitted applications in August 2007 for RTC funding for design and construction of specific intersection and roadway improvements within the community, as well installation of quad-gates fora "Quiet Zone" designation along the Cottonbelt rail system. NCTCOG advised the City that consideration of RTC funding for any of these improvement projects would be contingent upon the adoption of a local Clean Fleet Ordinance. As a result, Ordinance 0-07-1651 was prepared for City Council consideration, and includes certain attainment requirements for replacement, operation and maintenance of vehicles in the existing municipal fleet. Specific provisions of the proposed ordinance include the following: 1. Vehicle acquisitions for fleet expansion or replacement of existing model year 2004 or newer shall be not less than the current model year or engine standard. 2. Vehicle acquisitions to replace model year 2003 or older vehicles must show at least a 25% reduction in Nitrogen Oxides (NOx) emissions rate compared to the vehicle being replaced. 3. Vehicle idling is allowed only for safety, emergency response, vehicle maintenance, equipment activity and warm-up in cold temperatures. 4. Existing vehicles with the lowest NOx emissions shall be driven the most number of miles. 5. Non-emergency vehicles shall drive no more than the posted speed limit and avoid rapid acceleration. 6. Annual emission and safety inspections must be performed for all vehicles. 7. NCTCOG must be provided with an annual update of fleet size and activity. 8. The City acknowledges that failure to adopt and comply with the Clean Fleet Vehicle Policy will result in the City not being eligible for future clean vehicle funding from the RTC. Upon formal adoption of the Clean Fleet Vehicle Ordinance, a copy of the minutes reflecting Council action must be submitted to NCTCOG staff in order to continue being considered for RTC funding of the requested street, intersection and rail improvements. Financial Impact It has been determined that adoption of the proposed ordinance provides the City with current and future consideration of funding by the RTC for transportation and air quality related improvements. Recommendation Approval City of Colleyville Page 2 Printed on 12/20/2007 ORDINANCE 0-07-1651 AN ORDINANCE CONSISTANT WITH THE REGIONAL TRANSPORTATION COUNCIL CLEAN FLEET POLICY; PROVIDING FOR MEASURES RELATED TO ACQUISTITIONS, OPERATIONS, MAINTENANCE AND COMPLIANCE VERIFICATION WHEREAS, the Regional Transportation Council, comprised primarily of local elected officials, is the regional transportation policy body associated with the North Central Texas Council of Governments, and has been and continues to be a forum for cooperative decisions on transportation; and WHEREAS, the Regional Transportation Council supports the adoption and implementation of the Clean Fleet Policy, which was resolved on October 13, 2005; and WHEREAS, the Dallas-Fort Worth area is a federally designated nonattainment area for the pollutant ozone and air quality impacts the public health of the entire region; and WHEREAS, the Regional Transportation Council is responsible for air quality conformity; and the Clean Air Act Amendment of 1990 requires that, in air quality nonattainment areas, transportation plans and improvement programs conform to the applicable air quality implementation plan; and WHEREAS, the City of Colleyville wants to set achievable goals and provide workable, cost effective solutions to improve the Dallas-Fort Worth Metropolitan Area air, and implement those measures as soon as practicable to improve air quality; and WHEREAS, approximately fifty percent of the nitrogen oxide (NOx) emissions in the Dallas-Fort Worth nonattainment area come from on-road vehicles. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the following shall hereby be applied within the City of Colleyville. 1. ACQUISTITION a. Vehicle acquisitions for fleet expansion or replacement of model year 2004 or newer shall be newest model year or engine standard only. b. Vehicle acquisitions to replace model year 2003 or older vehicles must show at least a 25% reduction in Nitrogen Oxides (NOx) emissions rate compared to the vehicle being replaced. (Waivers are possible when new technologies or achievements of the required emission reduction are not possible.) Ordinance 0-07-1651 Page 2 of 3 c. Aftermarket technologies and conversions are acceptable for fleet expansion and fleet replacements. Aftermarket technologies and conversions must be Environmental Protection Agency (EPA) and/or CARB verified or certified or technology equivalent or better, as determined by the North Central Texas Council of Governments (NCTCOG) staff. d. Conversions must comply with the provisions of EPA Memorandum 1A and Addendum Revision (June 25, 1974 and June 1, 1998) 2. OPERATIONS a. Vehicle idling is allowed only for safety, emergency response, vehicle maintenance, equipment activity, warm-up/operations in cold temperature and manufacturer recommended minimum idle/warm-up times. b. Vehicles with the lowest NOx emissions that are capable of performing the required operational demands shall drive the most miles. c. Fleet manager shall abide by the latest refueling time/season guidance published by NCTCOG Air Quality Planning. d. Non-emergency vehicles shall drive no more than the posted speed limit and avoid rapid acceleration. e. All drivers shall be trained on air quality appropriate operational requirements. 3. MAINTENANCE a. Perform annual emission and safety inspections for all vehicles, even for vehicles with no state mandated inspection requirements. b. All vehicles with over 100,000 miles must have emission inspections every 25,000 miles thereafter. c. Perform manufacture's recommended maintenance. d. Mandatory participation in any diesel or other Texas Commission on Environmental Quality or NCTCOG inspection/maintenance program, including applicable test or pilot programs. 4. COMPLIANCE VERIFICATION a. Public sector entity shall provide NCTCOG with an annual electronic update of fleet size and activity in a format established by NCTCOG. b. The City of Colleyville acknowledges that entities not adopting and complying with the Clean Fleet Vehicle Policy and/or reporting requirements will not be eligible for future clean vehicle funding. Sec. 2. That this Ordinance shall be in effect immediately upon its adoption. Ordinance 0-07-1651 Page 3 of 3 AND IT IS SO ORDERED. The first reading and public hearing being conducted on the 2007. The second reading and public hearing being conducted on the 2008. ATTEST: Cynthia Singleton, TRMC, CMC City Secretary APPROVED AS TO FORM AND LEGALITY: CITY OF COLLEYVILLE David Kelly Mayor day of day of Matthew C. G. Boyle City Attorney From: Bryan White [mailto:bwhite@arborilogical.com] Sent: Tuesday, December 18, 2007 2:09 PM To: kelly@dreilingrealty.com Subject: RE: Silveroak Land Company Contacts Kelly, Thanks for the opportunity to meet with you and Mr. Dreiling. To qualify myself as meeting the requirements outlined by the ordinance, I have a Bachelor of Science degree in Forestry, worked for Arborilogical Services for 10 years and have a Certified Arborist license through -the International Society of Arboriculture. During our meeting you had requested my attendance at a City Council meeting. I need to know times and dates for this meeting. The fees associated for this type of service is $150.00 an hour with a 4 hour minimum. You had also requested a report detailing what is in the protected strip, its condition and recommendations for care to maintain the protected area. Report cost is $180.00. I can also provide a proposal for the recommendations. After our meeting I was able to walk areas of the protected strip to see what species are contained within the protected zone. The majority of the species are Post Oak, Blackjack Oak, and Eastern Red Cedar, with a little bit of Cherry Laurel and Privot. A lot of the area has Greenbrier (thorny vine) growing up into the canopies of the trees. Although the vine is native and does provide some wildlife benefits, with as dense as it has become it is competing with the trees and in my opinion should be removed with some selection to allow for some of the better trees to develop. Secondly, the ordinance states that this area should be maintained in a manner consistent with the crosstimbers region. Because Privot has developed within the strip and is not a native species, I would recommend removal of Privot from the strip. As with any development site there is always impact to the root system of the existing trees which is stressful. To help the trees through the stress, feeding is the tool that is used to help regenerate and redevelop new root system in other areas. I would recommend feeding of the trees in the strip but because of the amount of material needed to cover the area adequately it may be more cost effective to select key trees within the strip for feeding. These trees would be selected based upon health, size, location and benefit to the area. Overall I would classify the current condition of the protected zone as moderate because the impact from development, apparent stress related to the previous two years of drought and the amount of competition within the strip for available space (light), moisture and nutrients. The area that was recently cleared around block 2 lots 36 and 37 is a lot more open than its surrounding areas but in my opinion resembles to a degree the type of management for the protected area that I would recommend. The vines, dead trees and some of the competition has been removed leaving a selected group of trees to maintain the protected strip. I have know idea what was present before the area was cleared but I would make one recommendation in that more of the smaller trees be left to ensure a replacement forest for the larger aging trees. This information covers in general what would be recommended for the protected area and would be included in a report if the fees associated with producing are acceptable to you. I would like to be able to have a report in your hands by January the 18tH Please let me know how you would like to proceed. 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O ,~ O cOD ~ ~ Q Z -~~ ~ Q- 1 U Z ~ ^ _Yl ~ a. ~ C9 ~ ~ ~ -_- _ F ~' ~ ~ m ~ ~ ~~ ~ ~ ~ ~ ~ ~ n ~ ~ ~ ~ o ~ ~ ~ ~-+ ~ S 3 lU ~ ~ ~• O 'a S ~ ~ a.. ~ m ~ ~ o v ~ c ~ o ~C O ' t7~ N = C ~ _.~-~ ,a a ~ _ c~ ~ .. r ~ ~ • ~ a~ as '~ , ~ O ' ~ r ~ i a ._ (~ -.'' a- o ^, ~ 3 S H O a 0 ~,• v as n O 4 c ~ fi ~4p! < a -a Q. ~ ~Q y y `n Ar ~ Q !D ~~ ~ n~ o --_~ 3 `~ ~ 3a N ~ '~ „- O '~"! ~ ~ ~ ~~ ~~ 4 ~. y ~~ 2a y ~ ~. C ~- a '.. ~ _ ~~ O ~ m~ ~' o c~ a~ N, c ~ `' n N N ~+ a. °~ ~ ~ n A a ~ ~ 3 ~ N y ~D Z c M "~ 3 ~ ~ a o ,J"i i~ ~'~ °:. ~D o~ r« 7 fL a 0 a \~ ~ ~ ~ c m g ~ ~ 3 3 .. Q d ,-r O ~` ro ~ Q- ~.~ ~ Z ~ c~ ~ c ~ ~, ,~ CL ~ ~ n a,,. ~~ ~ ~ n ~. j '-. ~ ~ m m Q- ~ D °' ~ m ~ ~ ~ ~ ~ a ~ 3 ~ o •• p c ~ ~ O ~ ,~ Z ~ ~ ~ ; . cD ~ c~ y a as ~1 `D ~ t ~ a ~f- o ~1 -+ C n~ z ~ t of Colle V~~~e 100 Main Street C ~~^~~° i y Y Colleyville, Texas 76034 (817) 503-1000 Agenda Briefing www•colleyville.com File Number: 0-07-1652 File Number: 0-07-1652 File Type: Ordinance Status: Second Reading Version: 1 Agenda Date: 01/08/2008 Controlling Body: City Council Requester: Community Agenda No.: 5c Final Action: Development Department File Name: Approval of a request to amend the zoning and development requirements of the Planned Unit Development of The Villas at Oak Pointe Addition located at Oak Pointe Drive and Colleyville Boulevard, Case Z-07-037 Attachments: Location and Zoning Map Notification List Applicant's Request Ordinance 0-06-1584 • Letters of Opposition Letters Regarding Tree Preservation Ordinance 0-07-1652 History of Legislative File Version: Date: Acting Body: Action Text: 1 12/10/2007 Planning and Zoning Commission 1 12/18/2007 City Council 1 01/08/2008 City Council Title Approval of a request to amend the zoning and development requirements of the Planned Unit Development of The Villas at Oak Pointe Addition located at Oak Pointe Drive and Colleyville Boulevard, Case Z-07-037 Explanation Second Reading and Public Hearing There was one person who spoke in favor of the request at the December 18, 2007 meeting. First Reading and Public Hearing James Dreiling submitted a request to amend Ordinance 0-06-1584 PUDR-Planned Unit Development on approximately 19.78 acres, located in the 1600 block of Oak Pointe Drive, platted as the Villas at Oak Pointe. Zoning. Ordinance 0-06-1584 was approved by City Council on August 2, 2006. The development contains 74 lots, which consist of 25 single family attached lots (townhomes) and 49 single family detached lots. All streets within the development are privately owned, maintained and gated. City of Colleyville Page 1 Printed on 12/31/2007 Agenda Briefing Continued (0-07-1652) Ordinance Amendment. The applicant is seeking to amend the existing ordinance to reduce the garage setback requirement. The existing ordinance requires a 20-foot setback for garages that are oriented toward the front of the lot. The applicant is requesting to reduce the setback to 15 feet. The proposed 15-foot garage setback will only affect the 49 detached lots, as the 25 townhome lots will only have rear entry garages. Tree Preservation. Ordinance 0-06-1584 required a 30 foot wide Tree Preservation Buffer along portions of the perimeter of the development. The ordinance also requires that on or before the first day of June beginning in 2007, and on an annual basis for a period of five years, the Oak Pointe property owners association (and its successors and assigns) shall cause aTexas-licensed arborist, who is expert in Cross Timbers silviculture, (The "Expert") to provide a written general evaluation of native hardwood and evergreen trees in the 30' Tree Preservation Buffer (the "Buffer") and include recommendations for sustaining and enhancing the natural ecological integrity of the Buffer, with emphasis on preserving native tree species growing therein. The Oak Pointe property owners association shall be obligated to promptly and faithfully carry out each recommendation of the Expert at an aggregate cost not to exceed twice the amount of the most recent unexpended contribution of funds for such purposes received by it from the Broughton Maintenance Association, Inc., its successor, and other contributing person or organization, if any. The developer is currently contracting with aTexas-licensed arborist to evaluate the Buffer areas. Master Plan. The Colleyville Plan designates the subject property for single family uses. Surrounding Properties. The surrounding properties consist of a variety of land uses. Properties to the south and east are developed as residential uses. The property to the west, adjacent to Colleyville Boulevard, is developed as office uses. The property to the north is developed as industrial storage uses. Public Notification. Staff mailed notices to 50 adjacent property owners regarding this request. Notice was published in the Fort Worth Star-Telegram as required by state law and the Land Development Code. Staff has received five letters of opposition and two letters regarding tree preservation for this request. Planning and Zoning Commission Recommendation. The Planning and Zoning Commission recommended approval of the front yard setback by a vote of 5-1. Summary. Staff feels that the impact of reducing the front yard setback to 15-feet will be minimal and has proven to be feasible in other recently approved developments within the City (Rosewood Villas and the Villas of Colleyville). Financial Impact It has been determined that there is no financial impact. Recommendation Approval of the front setback reduction to 15-feet for front facing garages. City of Colleyville Page 2 Printed on 12/31/2007 Location and Zoning Map Notification List ACCOUNT OWNER NAME OWNER ADDR OWNER CITY OWNER STATE OWNER ZIP SITUS ADDR 40998665 Additional Self Storage Lp 7411 Hines PI Ste 100 Dallas TX 75235 1801 Industrial Blvd 40332020 Avalon Comm Properties Llc 3145 Geary Blvd Ste 531 San Francisco CA 94118 6219 Colleyville Blvd 40192954 Broughton Ltd Partnership 8222 Douglas Ave Ste 605 Dallas TX 75225 5801 Burnham Cir 40154408 Broughton Ltd Partnership 8222 Douglas Ave Ste 605 Dallas TX 75225 6215 Burnham Cir 40154394 Broughton Ltd Partnership 8222 Douglas Ave Ste 605 Dallas TX 75225 6212 Burnham Cir 40154386 Broughton Ltd Partnership 8222 Douglas Ave Ste 605 Dallas TX 75225 6210 Burnham Cir 40154351 Broughton Ltd Partnership 8222 Douglas Ave Ste 605 Dallas TX 75225 6204 Burnham Cir 40154343 Broughton Ltd Partnership 8222 Douglas Ave Ste 605 Dallas TX 75225 6200 Burnham Cir 40154297 Broughton Ltd Partnership 8222 Douglas Ave Ste 605 Dallas TX 75225 1904 Grosvenor Ln 40154211 Broughton Ltd Partnership 8222 Douglas Ave Ste 605 Dallas TX 75225 1800 Grosvenor Green 40154319 Broughton Ltd Partnership 8222 Douglas Ave Ste 605 Dallas TX 75225 1912 Grosvenor Ln 40192814 Broughton Ltd Partnership 8222 Douglas Ave Ste 605 Dallas TX 75225 1803 Grosvenor Green 40154289 Capobianco, Ernie -1900 Grosvenor Ln Colleyville TX 76034 1900 Grosvenor Ln 40154246 Cline, Robert E 1611 Hart Ct Ste 100 Southlake TX 76092 1808 Grosvenor Green 40154238 Cline, Robert E Etux Debra 1611 Hart Ct Ste 100 Southlake TX 76092 1804 Grosvenor Green 07557922 Colleyville Properties Llc 3145 Geary Blvd Ste 531 San Francisco CA 94118 6225 Colleyville Blvd 07557914 Colleyville Properties Llc 3145 Geary Blvd Ste 531 San Francisco CA 94118 6221 Colleyville Blvd 40331970 Colleyville Square Ptnrs II 99 Main St Ste 200 Colleyville TX 76034 6215 Colleyville Blvd 40331989 Colleyville Square Ptnrs II 99 Main St Ste 200 Colleyville TX 76034 6207 Colleyville Blvd 40154270 Garabedian, Michael Etux Cindy PO Box 1038 Colleyville TX 76034 1820 Grosvenor Green 06148220 Jostes, Charies Scott 6300 Wyatt Dr Colleyville TX 76034 6300 Wyatt Dr 06994660 Kac Colleyville Jv 4008 Cochran Heights Ct Dallas TX 75220 Colleyville Blvd 06905188 Loftin, Stacey B Etux Ronda 6306 Wyatt Dr Colleyville TX 76034 6306 Wyatt Dr 06619223 Moore, Bobby Family Ltd Prtn 6113 Colleyville Blvd Colleyville TX 76034 6113 Colleyville Blvd 07011202 Pleasant Run Creek Jv 5104 Chelsea Dr Colleyville TX 76034 6301 Colleyville Blvd 07907303 Pmt Partners Ix Ltd 1585 Kapiolani Blvd Ste 1218 Honolulu HI 96814 6201 Colleyville Blvd 40154327 Procacano, Kevin A & K Denise 6104 Burnham Cir Colleyville TX 76034 6104 Burnham Cir 07907338 Realty Capital Colleyville Sq 99 Main St Ste 200 Colleyville TX 76034 6213 Colleyville Blvd 06638260 Rogers, Kirk A Etux Maria 2001 Reynolds Dr Colleyville TX 76034 2001 Reynolds Dr 07907311 Rohrs, Russel F Etal 17731 Sampson Ln Huntington Beach CA 92647 6209 Colleyville Blvd 04472454 Silveroak Land Company Lp, applicant 61 Piazza Ln Colleyville TX 76034 1900 Sanders Ln, Subject Property 05712688 Silveroak Land Company Lp 61 Piazza Ln Colleyville TX 76034 Sanders Ln, Subject Property 04472551 Silveroak Land Company Lp 61 Piazza Ln Colleyville TX 76034 1812 Sanders Ln, Subject Property 04472586 Silveroak Land Company Lp 61 Piazza Ln Colleyville TX 76034 1806 Sanders Ln, Subject Property 04472543 Silveroak Land Company Lp 61 Piazza Ln Colleyville TX 76034 1716 Sanders Ln, Subject Property 04472535 Silveroak Land Company Lp 61 Piazza Ln Colleyville TX 76034 1612 Sanders Ln, Subject Property 04472519 Silveroak Land Company Lp 61 Piazza Ln Colleyville TX 76034 1701 Sanders Ln, Subject Property 04472667 Silveroak Land Company Lp 61 Piazza Ln Colleyville TX 76034 1713 Sanders Ln, Subject Property 04472594 Silveroak Land Company Lp 61 Piazza Ln Colleyville TX 76034 1805 Sanders Ln, Subject Property 04472616 Silveroak Land Company Lp 61 Piazza Ln Colleyville TX 76034 1813 Sanders Ln, Subject Property 04472608 Silveroak Land Company Lp 61 Piazza Ln Colleyville TX 76034 1817 Sanders Ln, Subject Property 04472489 Silveroak Land Company Lp 61 Piazza Ln Colleyville TX 76034 1905 Sanders Ln, Subject Property 04472470 Silveroak Land Company Lp 61 Piazza Ln Colleyville TX 76034 Sanders Ln, Subject Property 40154378 Sjw Construction Co Llc 304 Van Oaks Dr Colleyville TX 76034 6208 Burnham Cir 40154335 Stalnaker, Lisa Etvir Kurt 6108 Bumham Cir Colleyville TX 76034 6108 Bumham Cir 40154300 Steinford, Sherri Ann 1908 Grosvenor Ln Colleyville TX 76034 1908 Grosvenor Ln 40154254 Talisman Homes Inc PO Box 780 Colleyville TX 76034 1812 Grosvenor Green 40154262 Talisman Homes Inc PO Box 780 Colleyville TX 76034 1816 Grosvenor Green 04009789 Texas Longevity Housing Lp 1604 N Hills Blvd Ofc Hurst TX 76053 6405 Colleyville Blvd 04009762 Texas Longevity Housing Lp 1604 N Hills Blvd Ofc Hurst TX 76053 6401 Colleyville Blvd Notifications were mailed on Thursday, November 29, 2007 by Amy Shelley. Signature SiCveroak.Gand Company 12/13/2007 City of Colleyville c% Development Review Committee Attn: Chris Fuller, Development Coordinator Subject: Villas at Oak Pointe The Villas at Oak Pointe Block 1, Lots 28-32 Block 2, Lots 11-24, 26-45 Block 3, Lots 1-10 Dear Chris, We kindly request that you consider granting a variance for the above listed properties to allow fora 15' front set back for a front facing garage. We would also ask that you consider a variance to allow us to not include city sidewalks between the said properties. We understand that under City Ordinance 0-46-1584, page 3 of 6, item 4, B, D, Front Building Line calls fora 20 foot set back for front facing garages. While we can easily comply with all of the other set back conditions we must ask for a variance in order to achieve our goals for this new Colleyville neighborhood. To begin, the stylistic intent of this neighborhood is French Eclectic. Given the narrow lot dimensions and our desire to create atrue-to-style neighborhood we desire to have the set back for a front facing garage to be adjusted on the above mentioned lots from 20' to 1 S'. The front facing garages in the Rosewood Villa and Riverwalk subdivisions would be an example of how the garages would look if granted the 15' set back variance in the Villas at Oak Pointe development. We sincerely appreciate your consideration in granting this variance for The Villas at Oak Pointe. Should you have any questions, comments or concerns, we will be available by phone or in person anytime in order to expedite this request. Sincerely, .--_ James T. Dreiling Silveroak Land Company, LP 90 Casa Lane Colleyville, Texas 76034 Phone: (817)514-1 SOS Fax: (817)514-9025 ORDINANCE 0-06-1584 N ORDINANCE AMENDING THE ZONING ORDINANCE OF THE CITY OF OLLEYVILLE, TEXAS, BY AMENDING THE OFFICIAL ZONING MAP AND HANGING THE ZONING OF APPROXIMATELY 19.78 ACRES OUT OF THE J. L. YAS SURVEY, ABSTRACT 180, FROM THE AG-AGRICULTURAL DISTRICT TO HE PUDR-PLANNED UNIT DEVELOPMENT-RESIDENTIAL DISTRICT; PROVIDING OR A PENALTY FOR VIOLATIONS AND AUTHORIZING PUBLICATION EREAS, an application for a zoning change was filed by Sage Group, Inc., on May 1, 2006, under Case No. Z-06-012; and EREAS, the City of Colleyville deems it necessary, for the purpose of promoting the health, safety, morals, or general welfare of the City to enact a new zoning ordinance; and EREAS, the City Council has appointed a Planning and Zoning Commission to recommend the boundaries of the various original zoning districts and appropriate regulations be enforced therein and to recommend a new zoning ordinance; and EREAS, the Planning and Zoning Commission has divided the City into districts and has prepared regulations pertaining to such districts in accordance with a comprehensive plan designed to lessen congestion in the streets; to secure safety from fire, panic, and other dangers; to promote health and general welfare; to provide adequate tight and air; to prevent the overcrowding of land; to avoid undue concentration of population; to facilitate the adequate provision of transportation, water, sewerage, schools, parks, and other public requirements; and REAS, the Planning and Zoning Commission, has given reasonable consideration, among other things, to the character of the districts and their peculiar suitability for particular uses, with a view to conserving the value of buildings and encouraging the most appropriate use of land throughout the City; and WHEREAS, the Planning and Zoning Commission of the City of Colleyville and the City of Colleyville City Council, in compliance with the Charter of the City of Colleyville, and State Law with reference to changes to zoning classifications under the Zoning Ordinance Regulations and Zoning Map, having given the requisite notices by publication and otherwise, and after holding due hearings and affording a full and fair hearing to all the property owners generally, and to the persons interested and situated in the affected area and in the vicinity thereof, the governing body of the City of Colleyville is of the opinion that said change in zoning should be made. Ordinance 0-06-1584 Page 2 of 6 NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: THAT all the foregoing premises and findings are found to be true and correct and are incorporated into the body of this ordinance as if copied in their entirety. 2. THAT the Master Plan, the Land Development Code of the City of Colleyville, Texas, and the Official Zoning Map are hereby amended insofar as they relate to certain land located in Colteyville, Texas, as depicted on the attached Zoning and Location Map, labeled as Exhibit "A", and described by Metes and Bounds, labeled as Exhibit "B". by changing the zoning of said property from the AG-Agricultural zoning district to the PUDR-Planned Unit Development Residential zoning district. 3. THAT the Official Zoning Map of the City of Colleyville be amended to incorporate the zoning change approved herein. 4. THAT the above described tract of land shall be subject to the following conditions: 1. GENERAL a. The purpose of this PUDR is for 25 single-family attached town homes and 49 single-family detached lots, constructed at a maximum density of 3.7 dwelling units per acre. b. A maximum of 74 dwelling units shall be allowed within this PUDR and no more than one dwelling unit shall be allowed per each platted lot. c. This property is subject to all the regulations contained in the Colleyville Land Development Code, except where amended by this Ordinance. 2. CONCEPTUAL PLAN AND PLATTING a. The street layout and arrangement of lots of the subdivision shall be generally consistent with the Conceptual Site Plan, labeled as Exhibit "C", which shall not be considered the preliminary plat. The actual street and lot arrangement may differ from that shown on Exhibit "C" to accommodate topographic, drainage or other conditions. b. The developer shall submit and receive approval from the City a Preliminary and Final Plat in accordance with the requirements of the Land Development Code prior to development of this PUDR. 3. PERMITTED USES a. Single-family attached-homes with no more than one dwelling unit allowed per each platted lot Ordinance 0-06-1584 Page 3 of 6 b. Single-family attached-homes with no more than one dwelling unit allowed per each platted lot c. Open space 4. RESIDENTIAL LOT REQUIREMENTS AND SETBACKS A. Single-family attached residential lot requirements and setbacks shall comply with the following provisions. Building line setbacks established by the Conceptual Site Plan, labeled as Exhibit "C", shall control where such building line setback is different from the following requirements. a. Minimum Lot Size b. Minimum Lot Width c. Minimum Lot Depth d. Front Building Line e. Side Building Line f. Rear Building Line g. Maximum Lot Coverage h. Maximum Height 2,700 square feet 30 feet 90 feet 5 feet none 5 feet or 18 feet for rear facing garage 90 percent 35 feet B. Single-family detached residential lot requirements and setbacks shall comply with the following provisions. Building line setbacks established by the Conceptual Site Plan, labeled as Exhibit "C", shall control where such building line setback is different from the following requirements. a. Minimum Lot Size b. Minimum Lot Width c. Minimum Lot Depth lots or outside corner lots, d. Front Building Line e. Side Building Line 6,440 square feet 56 feet 115 feet, except for cul-d-sac which shall be minimum of 95 feet 15 feet or 20 feet for front facing garage 3 and 7 feet (maintain 10 feet separation) f. Rear Building Line 15 feet g. Side Building Line-comer lots 15 feet h. Maximum Lot Coverage 58 percent i. Maximum Height 35 feet 5. OPEN SPACE a. This development shall provide not less than twenty two (22.%) percent common open space, which shall generally be configured as shown on the Conceptual Site Plan, labeled as Exhibit "C". All open space areas shall be landscaped and maintained by the Homeowner's Association. Ordinance 0-06-1584 Page 4 of 6 b. c. d. No more than 25 percent of the open space areas shall be utilized for storm water detention or retention. This PUDR shall provide a 30 foot wide Tree Preservation Buffer as shown on the Conceptual Site Plan, labeled as Exhibit "C". On or before the first day of June beginning in 2007, and on an annual basis for a period of five years, the Oak Pointe property owners association (and its successors and assigns) shat! cause aTexas- licensed arborist, who is expert in Cross Timbers silviculture, (The "Expert") to provide a written general evaluation of native hardwood and evergreen trees in the 30' Tree Preservation Buffer (the "Buffer") and include recommendations for sustaining and enhancing the natural ecological integrity of the Buffer, with emphasis on preserving native tree species growing therein. The Oak Pointe property owners association shall be obligated to promptly and faithfully carry out each recommendation of the Expert at an aggregate cost not to exceed twice the amount of the most recent unexpended contribution of funds for such purposes received by it from the Broughton Maintenance Association, Inc., its successor, and other contributing person or organization, if any. 6. SCREENING a. A six (6) feet in height, wooden screening fence shall extend along a portion of the northern boundary line and a portion of the eastern boundary line (where adjacent to the area zoned AG and R-20- the two existing residential properties on either side of the northeast corner) of this PUDR, as shown on the Conceptual Site Plan, labeled as Exhibit "C" b. A six (6) feet in height, masonry wall shall extend along the western boundary line and a portion of the northern boundary line (where adjacent to property currently zoned ML, PUDC, CC-1 and CC-2) of this PUDR, as shown on the Conceptual Site Plan, labeled as Exhibit N~11. c. A six (6) feet in height, wrought iron fence shall extend along the southern boundary line and a portion of the eastern boundary lines (where adjacent to the Broughton PUD-R) of this PUDR, as shown on the Conceptual Site Plan, labeled as Exhibit "C ". 7. OTHER a. Retention ponds constnacted in this development shall contain not less than one aeration device, such as a fountain, waterfall or underwater device, which shall be approved by the Colleyville Engineering Department. b. An emergency access right-of-way or easement shall be provided to connect this development with Sanders Lane on the east side of the Ordinance 0-06-1584 Page 5 of 6 development. Said emergency access shall be gated and constructed in accordance with the requirements of the Land Development Code. The gate shall include an Opticom automatic opening system. c. No roof mounted air conditioning mechanical equipment shall be allowed on the single-family attached dwelling units. d. No carports shall be allowed on the single-family attached dwelling units. 5. THAT the above described tract of land shall be used only in the manner and for the purposes provided by the Comprehensive Zoning Ordinance of the City of Colleyville as heretofore amended, and as amended herein. ec. 6. THAT any person, firm or corporation violating any of the provisions or terms of this ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning Ordinance of the City of Colleyville, and upon conviction shall be punishable by a fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense. 7. THAT if any section, paragraph, subdivision, clause, phrase or provision of this ordinance shall be judged invalid or unconstitutional, the same shall not affect the validity of this ordinance as a whole or any portion thereof other than that portion so decided to be invalid or unconstitutional. 8. THAT in addition to and accumulative of all other penalties, the City shall have the right to seek injunctive relief for any and all violations of this ordinance. ec. 9. THAT it has been found that there has been a change in conditions in the above described property, it is now necessary that it be given the above zoning classification in order to permit its proper development and in order to protect the public interest, comfort and general welfare, and requires that this ordinance shall take effect immediately from and after its passage. D IT IS SO ORDERED. first reading and public hearing being conducted on the ,,1~ ~ day of ~~ 2006. second reading and public hearing being conducted on the ~ '`'"~'" day of LGc~.~_._o ~' 2006. Ordinance 0-06-1584 Page 6 of 6 ATTEST: ynthia Singleton, TRMC ity Secretary ROVED AS TO FORM AND LEGALITY: CITY OF COLLEYVILLE David Kelly Mayor hew C. G. Boyle Attorney Exhibit A -Zoning and Location Map Exhibit B -Metes and Bounds Description FIELD NOTES Description for a tract of land in the J. L Byers Survey, Abstract Number 180, City of Colleyville, Tarrant Courtly, Texas, and cormrising the folbwing tracks of land: that trect described in a deed to Michelle and Kim Smith, recorded in Volume 16398, Page 320. Deed RecorcJs, Tenant County, Texas; that trect described in a deed to Charles E. and Pauline Neece, recorded in Volume 3125, Page 326, Deed Records, Tarrant County, Texas; that tract described in a deed to Ruth V. Heidel, recorded in Volume 14630, Page 44, Deed Records, Tarrant County, texas; that trail described in a deed to Ronny D. and Vicky A. McPherson, rBCOrded in Volume 13285, Page 97, Deed Records, Torrent County, Texas; that tract described in a deed to H. E. Rickman, Jr., recopied in Volume 3152, Page 463, Deed Records, Tarrant County, Texas, that tract described in a deed to Terrance L and Dana L Stilson, recorded in Volume 6408, Page 211, Deed Reaords, Tarrant County, Texas; that tract described in a deed to Ronald Harold and Bobbie Jean Arxlerson, recopied in Volume 4729, Page 631, Deed Records, Tarrant County, Texas; that trail described in a deed to David W. Stringer, recorded in Volume 15727, Page .156, Deed Records, Tarrant Courrty, Texas; that trail described in a deed to Jennie Lou Stowe, recorded in Volume 5193, Page 721, Deed Recordg, Tarrant .County, Texas; that trail described in a deed to George Fledge and Joy M. Cannedy, recopied in Volume 10838, Page 1388, Deed Records, Tarrant County, Texas; that tract described G1 a deed to Ronny D. and Vicky A McPherson, recorded in Volume 12880, Page 221, Deed Records, Tarrant County, Texas; that trail described in a deed to Gary and Brenda Bass, recorded in Volume 16245, Page 340, Deed Records, Torrent County, Texas; and a portion of that trect described in a Right Of Way Easement do Tarrant County, recorded in Volume 1819, Page 346, Deed Records, Tarrant County, Texas; and being described as one (1) trail by metes and bounds as follows: BEGINNIt~K3 at a 5r8" hop pin totstd with pp tnelaad,'DONVD~Y" fbr the occupied rtortlteast comer of sea Byss survey, and lbrthe rtorQteast comer of said Smllh tract; THENCE Sottttt 00 degree 28 mhxttes 21 seconds East a diebrwe of 198.34 feet tD a 12" htm pin Aottttd wtlh cap trwrrasd,'BMI' for the rtottttsast comer of said Heidei tract; 173ENCE South 00 dege+ae 41 minntaa 09 sooonds Err a distanao of 617.64 foal to a S/8" iron pm foaa~d with cap madded, "'8oondrrr Mait~' far the eaathesst oanoraf said Haidel treat; THEI~iCE South 89 dagioos 12 a-iaska 33 sooonds West a distaooe of 262.34 feat to a SB" iron pis found with cap iuaekod,'g3ME" tcc Wa sostharost opener of said Fleidel trsot and fa the sadheast ooeaer of said MoPhaeson tract reooedod in Noboru 13285, Page 97; T1~1Jt^,E: South 89 degives 27 misotes 11 seconds Wat a distamoe of 333.31 foot to a S/$" iron pin foaad with cap mad~'BMP' forthe sosthort caeca of said Stdson trao~ 1"11ENC2~ 3ooth 89 de~ooos 36 miantas 48 sooouds Walt a distasoe af263.34 fuel to a S/8" iroa pipo Eosad £ar the soolhwost corner of said Stiltao beet aed far the senlhaast opener of said Harold acrd Anderson tract; Metes and Bounds Description, (cont'd) THENCE Sauth.89 44 minutes 20 seconds West a distanoa of 88.09 foot to a S/8" iron piper fgqud i~c tha ~aaffivsat~Qarnoc:a€aai~iroi¢'ri~d l,adonon #ragt.~+p~d.fgc.~,y~t ooraaor c[Lot 4R-2.4, Bloat !l, Ca~~ayvilfa. Ad~icii, io~oo~trs to the :aoar+dod is Csbind A, 31ide 8387, PLt Reoaeda, Tarrant County, Tmns; THENCE North 432.91 fod to a 1R" iron pipo foaad fa tha na~ceast oorncr of Lot 4R-2-i, Block A-, of said Collayvilla Shopping VilLga Addition; THENCE Nacffi 89 dogmas 36 minutes 33 sooands West a distanoo of 26995 foot to tha sauthvwest oocnoc of said Stoaro tract and to the so~rthoast ooraer of Lot 1R, Bloak A, Cotiayvillc Shopping Vdlaga Addition, aaaar+diag to tha plat:ooardod in Gbiad A, Slido 3776, PLt Reoar+ds, Tammt Cooaty, Taws; THENCE North 00 dagraa 34 minutes 33 aeoondr Wat at 189.73 foot pealing ffia nodhoast comer of acid Lot 1R, in ail, a toW distaaoe of 219.96 fed to ffia narffiwast ooraer of said 5tawe tract; THENCE South 89 deppreea 48 minutes 13 sooands East a diataaoe of 146.64 fod ak-ag the north lino of said Stawa trod to the roost lino of said Eledga and Cannedy trout; THENCLr NORTH a diatanoo of 171.21 foot to a i/Z" iron pin found fnr tha norffiwest corner of said Elodga cad Carmody tcsot; THENCE North 89 dograea SS miauta 13 saoonb East a distance of 279.93 foal to a 1/Z" irnn pia fomrd fa the saathwest oaraer of Lat R-14-1, Bloat 1, Collayvdie Industrial Padr, aaoordiag to the plat r+eootded ffi C.sbirrot B, slide 606, Plat Reoocda, Tarrant County, Taws; THENCE south 89 degrees 58 ntkxrtes o6 seoorxis East a distance of 389.28 ket to a 5J8" iron pin found; THENCE North 89de~+ees 53 mimes 56 seconds East a distance of 83.96 feet to a 5J8" iron pin fburxi for the sourest comer of Lot 1, Bock 1, Fair Haven EstaE~es, Taooording to the plat recorded to (:abinst A, Side 2773, Plat Records, Tarrant Coemty, THENCE North 89 degees 54 mirxitss 24 seoonda East a dletance of 56.86 feet to a 5Jg' irat pin found w~h yeNowcap forthe nortl comer of saki Smith track THENCE North 89 degrees 58 mirx~ss 13 seconds East a disbar~ce of 262.70 feet to the POINT OF BEGINNING, said described tract cor~linirg approxknateg-19.78 aches of land, of whk~t approximabeiy 0.64 of an acre Is oornah>ed vrilhin saki rigFtt-0f-way easement. Fleld holes papered amI04 by Roprr W. FwR R.P.LB I~Mniber 4ra4. bMeol an M» p~lous surveys sad puDle rocadL ~ A.a i+~smc Exhibit C --Conceptual Site Plan t~ ~, r ~ ~ ~ ~ 3 r ~+.:..~ ~ ~. ~~ - .~ ~ ~~~~ i t~.t~ ~ _..~ ~ t L "q "~~ . ~. c. ~ - .§' ~. ~., s ~~~~ uxY--' ---~ i fit ~ - } ~~ ~ r ~ ,: ~ ~ '~ ,~ ~... ~ _ 7 "~ :~..~ s 3 Yv.~ . ~~.•~ ~r' Y '~ 3%f ~ M k, g 3 ~ ~.. h f ~. ~ ~ ~ `~ ~1a~h~~4'° JF j E ,` - s 3 ~~ F ~ } 3~} ~ °~ .4 i t: it ~ s ~~! , it E 1 ; ~- ~ ?i E ~ t~ xa, g:} : ~ ~, ~~,~,~ ~ ~ .3 . ~.: :.....: i Letters of Opposition -----Original Message----- From: Daniel Keeney, APR Sent: Monday, December 10, 2007 10:20 AM To: Chris Fuller Cc: David Bagwell David Bagwell Company 8222 Douglas Avenue Suite 605 Dallas, TX 75225' Subject: Opposition to Proposed Rezoning Dear Mr. Fuller: As a resident of the Broughton subdivision in Colleyville (1804 Arrington Green), I would like you to be aware of my opposition to the rezoning proposal from the developer of The Villas at Oak Point. The original plan for the property called for smaller villas with a substantial tree buffer between The Villas at Oak Point and Broughton. The proposal to radically increase the size of the homes in The Villas at Oak Point without significantly changing the lot size means the homes would be pushed to the lot line, making it impossible to have a reasonable tree buffer. In fact, the developer already has destroyed a number of the mature native trees that would have served as an effective tree buffer. Clearly, the developer has failed to work in good faith with either the City or the neighboring Broughton subdivision. This proposed change is unacceptable and I hope you will require the developer to live up to his prior commitments before causing further harm to the City of Colleyville and its residents. Sincerely, Dan Keeney, APR DPK Public Relations 214-432-7556 (DFW Area) 832-467-2904 (Houston) 254-230-4621 (Waco) www.dpkpr.com rrom: ven~se rrtx.ou.nw Sent: Friday, December 07, 2007 6:08 PM To: Chris Fuller Cc: David Keliy; Jon Ayers; Carol Wollin; Tony Licata; Rich Hendler; Tom Hart; Mike Taylor Subject: NOTICE OF PUBLIC HEARING -Oak Pointe Addition Importance: High Date: December 7, 2007 , TO: City of Collsyville Planning and Zoning Community Development Department 100 Main Street Colleyville, TX 76034 From: Kevin and Denise Procaccino 6104 Burnham Circle Colieyville, TX 76034 817-442-8572 Re: Notice of Public Hearing -Oak Pointe Addition Oak Pointe Dr. and Colleyville Blvd. Requests Zoning: Amend the zoning and development requirements of the PUDR-Planned Unit Development Residential of the Villas at Oak Pointe Addition Zoning Case Number: Z-07-037 To The Members of the Colleyville Community Development Department (CCDD) , We received a letter stating that the Villas at Oak Pointe development that adjoins the Broughton subdivision on the north and west side was requesting a zoning change for the property. First due to a previous family commitment we will be unable to attend the Planning and Zoning meeting on December the 10th, but we would request that this email be admitted as part of the public record. As for the rezoning request, 1 have two concerns. First is that the original agreement with the Villas at Oak Pointe developer was that they were to preserve. and maintain a tree buffer between the two properties and from what has transpired the agreement has been grossly violated. So if the CCDD feels compelled to approve the rezoning request I would mandate that the ORIGINAL agreement for the buffer be enforced and a replanting of trees begin as soon as weather permits. The final depth of that buffer has also been in question. I have heard numbers of both 40' and 60' deep, the deeper the better. My second concern is with request to allow larger homes on the smaller lots. What this means to us on Burnham Circle is no privacy what so ever. To achieve the larger homes the builder/developer must increase the square footage of the homes to be built, but with the higher finished floor pads, lot constraints, topography, and setback requirements that can only be achieved by building larger two-storv.homes. Homes that will be in affect three stories high in relationship to the sxis>in9 and fu~re t+arnss on Burnham Circle. That allows unrestricted views into our hack ~s and any privacy is in affect lost. For these two reasons we must formally oppose the requested rezoning of the Villas at Oak Pointe, and formally request that the tree preservation buffer be restored. Please feel free to contact us with regard to this email and we look forward to a formal opposition from the CCDD on this rezoning request. Sincerely, Kevin and Denise Procaccino 6104 Burnham Circle Home owners in Broughton (817) 442-8572 From: Trine Gwynn ~~ Sent: Saturday, Decem er To: Chris Fuller Cc: David Kelly; Jon Ayers; Carol Wollin; Tony Licata; Rich Hendler; Tom Hart; Mike Taylor Subject: NOTICE OF PUBLIC HEARING -Oak Pointe Addition /Zoning Case Number: Z-07- 037 TO: City of Coileyville Planning and Zoning Community Development Department 100 Main Street Cotleyville, TX 76034 From: Hugh and Trina Gwynn 1820 Camden Green Colleyvilie, TX 76034 817-251-0814 Re: Notice of Public Hearing -Oak Pointe Addition Oak Pointe Dr. and Colieyville Blvd. Requests Zoning: Amend the zoning and development requirements of the PUDR-Planned Unit Development Residential of the Villas at Oak Pointe Addition Zoning Case Number: Z-07-037 To The Members of the Colteyville Community Development Department (CCDD) , We received notification from our neighbors and our developer of request for a zoning change for the property. We would like to request that this email be admitted as part of the public record. We have discussed this change with our neighbors that are directly impacted by the zoning change and share their concerns: First, that the original agreement with the Villas at Oak Pointe developer was that they were to preserve and maintain a tree buffer between the two properties and from what has transpired the agreement has been grossly violated. So ff the CCDD feels compelled to approve the rezoning request I would request that the ORIGINAL agreement for the buffer be enforced and a replanting of trees begin as soon as weather permits. The final depth of that buffer has also been in question. I have heard numbers of both 40' and 60' deep, the deeper the better. Second, we are concerned with the request to allow larger homes on the smaller lots. This decreases the privacy and possibly the desirability and home values of the homes in Broughton. To achieve the larger homes the builder/developer must increase the square footage of the homes to be built, but with the higher finished floor pads, lot constraints, topogrstphy, and aback requirements thaf can only be achieved by building larger t,~yt rr homes. For these two reasons we must formaNy oppose the requested rezoning of the Vllias at Oak Pointe, and formaNy request that the tree preservation buffer be restored. Please feel free to contact us with regard to this email and we look forward to a formal opposition from the CCDD on this rezoning request. Sincerely, Hugh and Trine Gwynn 1820 Camden Green Home owners in Broughton (817) 251-0814 From: Sent: Monday, December 10, 2007 10:57 AM To: Chris Fuller Cc: David Kelty Subject: Broughton Residence......... Dear Chris...... I am writing this email to you today with great concern over the aesthetic degradation that is occurring at the North end of the Broughton Development. The developer up there has managed to destroy a great deal of the natural trees that formed a beautiful barrier between the Broughton Development and that of the Villas of Oak Pointe. As a significant tax payer to the Colleyville community I would more than appreciate your cooperation in holding the developer accountable for the replacement of these trees. I would also like to think we would all like to see more than just "Starter" trees being brought in as the replacement and more mature trees that will quickly provide us with a natural screening as was the original intent of the native trees. I hope this email does not fall on deaf ears and is taken very seriously as many of the Broughton residents are truly upset over this situation. Thank you for your time and attention to this matter. Best Regards, Darin Oltrogge Check out AOL Money 8 Finance's list of the hottest products and top money wasters of 2007. From: GENSH@aol.com Sent: Monday, December 10, 2007 4:43 PM To: Chris Fuller Cc: Jon Ayers; David Kelly; Carol Wollin; Tony Licata; hendlern@ci.mlleyville.tx.us; Tom Hart; Mike Taylor Subject: Public Hearing, 10 Dec 07, Agenda Item 8c, Oak Pointe Rezoning Request December 10, 2007 TO: City of Colleyville Planning and Zoning Commission Community Development Department 100 Main Street Colleyville, TX 76034 From: Stephen and Kimberly Gensheimer 6208 Bumham Circle (Broughton) Colleyville, TX 76034 817-416-4384 Reference: Notice of Public Hearing -Public Hearing Agenda Item 8c --Approval of a request to amend the zoning and development requirements of the Planned Unit Development of The Villas at Oak Pointe Addition located at Oak Pointe Drive and Colleyville Boulevard,Case Z-07-037 Dear Members of the Colleyville Planning and Zoning Committee and Community Development Department (CCDD), As new Broughton residents, we were recently made aware of a letter of property re-zoning request affecting the Villas at Oak Pointe development (adjoining Broughton subdivision on the north and west side). We appreciate the Committee's formal announcement of Public Hearing to discuss this request, however, we are unable to attend the Planning and Zoning hearing on 10 December 2007. We respectfully request this email be included as part of the public record and our concerns be considered in any decision. Regarding the zoning request, we have two concerns: first, as we understand the situation, the original agreement with the Villas at Oak Pointe developer was to preserve and maintain a green vegetation/tree buffer between the two properties. As Burnham Circle's newest residents with property adjoining the subject green/tree zone, we've seen whatever trees and vegetation originally in-place continually "chipped away" or removed as the Oak Pointe development continues--as we understand the original agreement, the continual reduction of any previous green zone appears to be a gross violation of intent and agreement. If the Committee and CCDD seriously consider approving the Oak Pointe re-zoning request, it would be our recommendation that the original agreement for an acceptably sized buffer be enforced and a replanting of trees begin as soon as weather would allow. We have heard the depth of this buffer was supposed to be at least 40 to 60 feet in depth; that, in our opinion, would certainly be sufficient, and an obvious improvement from the currently existing and continually decreasing buffer we see behind our property today. A deeper zone would provide privacy and noise abatement, as well as provide a more attractive appearance to both communities; it is our opinion, that a deeper green zone is better than what exists right now...and needed) Our second concern is ttP~ request to allow largeomes on the smaller lots of Oak Pointe. This ultimately results in little to no privacy, especially with the reduction of the green zone! To achieve larger homes on the smaller lots of Oak Pointe and to meet setback requirements, the only available solution is to build larger two story homes. You are likely already aware that the topography /elevation in the Oak Pointe area adjoining Broughton is already such that a single story home would be looking down into Broughton yards. If the request to build larger homes is approved, the Oak Pointe homes will essentially be three stories high in relationship to the existing and future homes on Burnham Circle. Again, privacy is reduced significantly. For the reasons stated above, we must formally oppose the requested re-zoning of the Villas at Oak Pointe. From our perspective, the best solution is to ensure a tree buffer of reasonable depth with a reasonable number of good sized trees (more than sparse trees and ground cover with currently exists)--only then will the privacy, noise abatement and community attractiveness which brought my family to Colleyville and Broughton be achieved. [On a relevant note,. the reduction of the green zone also adds significantly to a drainage issue for the Broughton properties--with the Oak Pointe property elevation significantly higher than the Bumham Circle properties, we've already seen increase runoff from the higher elevation; a green zone of acceptable size and density can relieve part of this problem.] Please feel free to contact us regarding this email and we look forward to your support of our position regarding the re-zoning request for Oak Pointe, and ultimately the disapproval of the re- zoning request. Thank you for your time and consideration. Sincerely, Stephen and Kimberly Gensheimer 6208 Burnham Circle (Broughton) (817) 416-4384 See AOL's top rated recipes and easv wavs to stay in shape for winter. Letters Regarding Tree Preservation --Original Message----- From: David Bagwell David Bagwell Company 8222 Douglas Avenue Suite 605 Dallas, TX 75225 Sent: Sunday, December 09, 2007 1:51 PM To: jtd~dreilingreality.com Cc: Chris Fuller Subject: Tree Preservation (I am copying Chris Fuller, Director of Development and Business Strategies for the City of Colleyville, to ask that he provide the information herein to the Colleyville Planning and Zoning Commission in the 6:15 Pre-Commission workshop tomorrow evening or, according to his judgment, in the regular meeting before the P & Z completes its consideration of item 8c on its December 10, 2007 agenda. I also request of Chris that he make this information available to the Colleyville City Council in time for them to consider it in evaluating your request to amend the zoning and development requirements in Ordinance 0-06-1564.) BACKGROUND When Jeff Avery of The Sage Group proposed The Villas of Oak Pointe, for a variety of reasons, a number of property owners in Broughton opposed the concept of this small lot development on wooded land higher in elevation than Broughton. Primarily we were concerned that The Villas of Oak Pointe would needlessly destroy hundreds, if not thousands, of native trees and that it would crowd the homes built and to be built on the northern perimeter of Broughton, including those on the west side of Burnham Circle in Broughton. Jeff responded to our concerns by working out with City Staff and with me, representing property owners in Broughton, language in Ordinance 0-06-1584 that provides for a 30 foot tree preservation buffer on the south and east sides of The Villas of Oak Pointe site. Specifically, 0-06-1594 Section 5. Open Space, sub-paragraph d. reads as follows: "On or before the first day of June beginning in 2007, and on an annual basis for a period of five years, the Oak Pointe property owners association (and its successors and assigns) shall cause a Texas-licensed arborist, who is expert in Cross Timbers silviculture, (The 'Expert') to provide a written general evaluation of native hardwood and evergreen trees in the 30' Tree Preservation Buffer (the 'Buffer') and include recommendations for sustaining and enhancing the natural tree species growing therein. The Oak Pointe property owners association shall be obligated to promptly and faithfully carry out each recommendation of the Expert at an aggregate cost not to exceed twice the amount of the most recent unexpended contribution of funds for such purposes received by it from the Broughton Maintenance Association, Inc., its successor, and other contributing person or organization, if any." CURRENT CIRCUMSTANCES. As we understand it, Jeff Avery and The Sage Group are no longer involved in The Villas of Oak Pointe and you have assumed their responsibilities under Colleyville law. We believe no Texas-licensed arborist, who is expert in Cross Timbers silviculture, has been employed by you to provide a written general evaluation of native hardwood and evergreen trees in the 30' Tree Preservation Buffer with recommendations for sustaining and enhancing the natural tree species growing therein, although Ordinance 0-06-1584 Section 5. Open Space, sub-paragraph d requires that this be done "on or before the first day of June beginning in 2007". If this is a misapprehension, please pardon me. However, if such an evaluation has been done, close cooperation with the Broughton Maintenance Association, Inc. that is implicit in the zoning ordinance of The Villas of Oak Pointe has not been initiated by you as developer, which is what the zoning ordinance intends pursuant to Jeff's and my understa nding. Furthermore, to our great chagrin, we see that you have destroyed a many native trees by clear cutting substantial portions of the 30' Tree Preservation Buffer. Clearly, this goes against the stated purpose of Ordinance 0-06-1584 Section 5. Open Space, sub-paragraph d., which calls for "sustaining and enhancing the natural tree species growing" in the 30' tree preservation buffer. PROBLEM RESOLUTION We call on you to immediately rectify your tree destruction in the 30' Tree Preservation Buffer and to set in motion the tree preservation effort called for both in Chapter Five of the Colleyville Land Development Code and in the aforementioned Section 5. Open Space, sub-paragraph d. of zoning ordinance 0-06-1584, to which your property, and thus your actions as developer of The Villa of Oak Pointe, are subject. Because of your violations of zoning ordinance 0-06-1584 described above, we ask the Colleyville Planning and Zoning Commission to table your current request to amend the zoning and development requirements in Ordinance 0-06.- 1584, which you told me on Friday you seek to accommodate even larger houses on your small lots, until such time as you provide an acceptable plan for immediately restoring the grove of native trees that you destroyed in the 30' Tree Preservation Buffer and until you otherwise perform in accord with Chapter Five of the Colleyville Land Development Code, in particular Section 5.11. B. and C. and Section 5.12 A. and B. It is essential, we believe, that an acceptable plan for these purposes be thoroughly referenced in any amended zoning and development requirements in Ordinance 0-06-1584. Because the fundamental composition of the 30' Tree Preservation Buffer is now different than anticipated when Jeff Avery, City Staff, and I worked out 0-06-1584 Section 5. Open Space, sub-paragraph d., we believe is also essential that the time period called out in that section be extended to ten years beginning June, 2008. That is, the period for annual written evaluation by a Texas-licensed arborist, who is expert in Cross Timbers silviculture, of hardwood and evergreen trees in the 30' Tree Preservation Buffer with recommendations for sustaining and enhancing them should be extended to June, 2018. I suggest your tree restoration plans for the 30' Tree Preservation Buffer should include (1) a scaled tree planting layout of the buffer area at, say, that shows existing trees, as well as proposed tree planting by species and common name and size at time of planting, (2) a drip irrigation system layout that meets TCE4 minimum standards to sustain trees proposed to be planted, (3) a timeline for accomplishing the restoration of trees in the 30' Tree Preservation Buffer, (4) diagrams that show planting and staking appropriate to the trees proposed, and (5) a written plan of action to maintain the irrigation system, fertilize, and otherwise care for the tree planting that establishes responsibility for accomplishing the objectives for this area that have been established already in zoning ordinance 0-06- 1584. The tree planting plan itself should make clear that no paved walkways are intended in the preservation area, as agreed by Jeff and as necessary to the furtherance of the objectives for it. Furthermore, it should identify what you propose to plant on the forest floor for sediment control and long term stability. The tree species proposed should be native, as the trees removed were native. Since one of the important aspects of the trees that you destroyed in the 30' Tree Preservation Buffer was screening of the houses to be built in The Villas at Oak Pointe near and above houses on the perimeter of Broughton, one of your objectives in the plan we call for should be immediate restoration of a tree screen. For this purpose, you will be unable to purchase most native species, except in small sizes that will take many years to grow to a height and breadth to effectively screen houses in The Villas of Oak Pointe from Broughton. However, you will be able to purchase large size Eastern Red Cedar for the screening purposes intended. I suggest that planting large Eastern Red Cedars in the 30' Tree Preservation Buffer closest to residential lots in The Villas of Oak Pointe will help to create an immediate screen, while planting of small post oaks, blackjack oaks, and other native trees in t he middle and southern parts of the 30' Tree Preservation Buffer will eventually restore this area to a semblance of its prior state. Please acknowledge receipt of this email and let me know if you intend to cooperate as I ask or have other ideas. From: Ernie Capobianco Sent: Thursday, December 13, 2007 10:27 AM To: Chris Fuller Cc: David Kelly; Jon Ayers; Carol Wollin; Tony Licata; Rich Hendler; Tom Hart; Mike Taylor; ~~, duffydc@sbcgiobal.net; jeff.byerly@tx.rr.com; redfearn@bigfoot.com; phelps-david@swbell.net; wilkesct2@tx.rr.wm; mike_clardy@sbcglobal.net; la knox@earthlink.net; Carol Wollin; Tom Hart; David we David Bagwell Company 8222 Dou las Avenue Suite 605 Dallas, TX 75225; Subject: Villas at Oak Pointe destruction -for 12/18 meeting RS: Villas at Oak Pointe destruction of hundreds of trees in violation of Ordinance. Dear Chris Fuller, As a citizen of the beautiful town of Colleyville, I count on the effectiveness and enforcement of city codes, e.g. Chapter Five of the Land Development Code, and the effectiveness of code enforcement by City Staff . I am writing specifically in response to the destruction of hundreds of trees behind our development in Broughton by the Villas at Oak Pointe. This is in violation of the original ordinance 0-06-1584 Section 5 Open Space. Why wasn't this ordinance enforced? This was brought to the P&Z's attention at the last meeting and again, was not .enforced. The ordinance specifically states, On or before the first day of June beginning in 2007, and on an annual basis for a period of five years, the Oak Pointe property owners association (and its successors and assigns) shall cause a Texas-licensed arborist, who is expert in Cross Timbers silviculture, to provide a written general evaluation of native hardwood and evergreen trees in the 30' Tree Preservation Buffer (the "Buffer") and include recommendations for sustaining and enhancing the natural ecological integrity of the Buffer, with emphasis on preserving native tree species growing therein." -- Where is the written evaluation? The records repeatedly show, that City Staff reported to the P & Z and to the Council and made clear to the developer the stringent requirements of Chapter Five of the Land. Development Code that, as citizens, we all took comfort that these requirements were pointed out in agenda items over and over. however, to our great disma~, they were not, in fact, enforced. As a r i result, the 30' Tree Preservation Buffer was nearly destroyed and the noble intent of Chapter Five of the Land Development Code was largely ignored in the areas"next to Broughton. Please review the letters that were ~ received from concerned property ow~ters, such as myself, at the time~of zoning, r •~ who .a ~ initialRy opposed angther developer's zoning request but withdf~w our opposition when tha~rdeveloper agreed to the 30' Tree Preservation Buffer that this different developer has largely destroyed. where's the justice in this? Where's the outrage? Proposed solution I would like to request that the City Council develop language for insertion in the amended conditions of PUD-R that would require the developer of The Villas of Oak Pointe to fulfill the 30' Tree Preservation Buffer they have substantially destroyed in violation of the obligations of Section 5.11. of the Land Development Code, which reads ".»C. Replacement trees shall be planted prior to the issuance of the certificate of Occupancy or project release" or post a fiscal security in the amount equal to the prevailing rate for installed trees with a one (1) year guarantee, plus fifteen percent (15~) to cover administrative costs." I suggest that, since the developer of The Villas at Oak Pointe has proven unreliable in fulfilling his obligations under Chapter 5 of the Land Development Code and under ordinance 0-06- 1584 Section 5 Open Space., subsections c. and d., the developer sot be permitted. to Start say houses nor his project released uatil, as 8ectioa 5.11. of the Land Development Code requires he has made good on his prior obligations, which now amounts to restoration of what was to have been a preservation area. Sincerely, Ernest and Brandy Capobianco 1 900 Grosvenor Lane Colleyville, TX 76034 214-561-5500 PZease 3ncZude this small Zn the packets yolay out to the City Council before the December 18th, 2007 (Tuesday nlQht) meetlny. This message is protected by the Electror-Ic Communkatlons PrNacy Act, 18 USCS § 2510 et seq., and may not be used, ospted or forwarded without the consent of the named redpierrt(s). This e-mail and arty flies transmitted wtth R are confldentlal and are intended sdely for the use of the IndNidual or entity m whom it is addressed. If the reader is not the Intended recipient ~ the person responsible for delNering the e-mail to the Intended recipient, be advised that you have receNed this e-mail in error and that any use, dissemination, forwarding, printlng, or copying of this e-mail and any flk attachments Is strktly prohibited. If you have received this e-mail in error, please Immediatey notify the sender by repy a-mall. You must destroy the original trarrsmisslon and Its contents. a9393156z ORDINANCE 0-07-1652 AN ORDINANCE AMENDING ORDINANCE 0-06-1584 CONDITIONS; PROVIDING FOR THE VIOLATION OF THIS ORDINANCE; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR INJUNCTIVE RELIEF; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City Council approved Ordinance 0-06-1584 on August 2, 2006, to establish the zoning for 19.78 acres out of the J. L. Byas Survey, Abstract 180; and WHEREAS, the developer has requested an amendment to Ordinance 0-06-1584, under Case Z-07-037; and WHEREAS, the City of Colleyville deems it necessary, for the purpose of promoting the health, safety, morals, or general welfare of the City to enact a new zoning ordinance; and WHEREAS, the City Council has appointed a Planning and Zoning Commission to recommend the boundaries of the various original zoning districts and appropriate regulations be enforced therein and to recommend a new zoning ordinance; and WHEREAS, the Planning and Zoning Commission has divided the City into districts and has prepared regulations pertaining to such districts in accordance with a comprehensive plan and designed to lessen congestion in the streets; to secure safety from fire, panic, and other dangers; to promote health, general welfare; to provide adequate light and air; to prevent the overcrowding of land; to avoid undue concentration of population; to facilitate the adequate provision of transportation, water, sewerage, schools, parks, and other public requirements; and WHEREAS, the Planning and Zoning Commission, has given reasonable consideration, among other things, the character of the districts and their peculiar suitability for particular uses, with a view to conserving the value of buildings and encouraging the most appropriate use of land throughout the City; and WHEREAS, the Planning and Zoning Commission of the City of Colleyville and the City of Colleyville City Council, in compliance with the Charter of the City of Colleyville, and State Law with reference to changes to zoning classifications under the Zoning Ordinance Regulations and Zoning Map, having given the requisite notices by publication and otherwise, and after holding due hearings and affording a full and fair hearing to all the property owners generally, and to the persons interested and situated in Ordinance 0-07-1652 Page 2 of 3 the affected area and in the vicinity thereof, the governing body of the City of Colleyville is of the opinion that said change in zoning should be made. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT all the foregoing premises and findings are found to be true and correct and are incorporated into the body of this ordinance as if copied in their entirety. Sec. 2. THAT the Comprehensive Zoning Ordinance of the City of Colleyville, Texas, be, and the same is hereby amended by amending Ordinance O- 06-1584. Sec. 3. THAT the Comprehensive Zoning Ordinance of the City of Colleyville, Texas, be, and the same is hereby amended by changing the zoning of 19.78 acres of The Villas at Oak Pointe Addition, depicted on the attached Exhibit "A" labeled as Location and Zoning Map. Sec. 4. THAT the above described tract of land shall be subject to the following conditions: 1. RESIDENTIAL LOT REQUIREMENTS AND SETBACKS a. Single-family detached residential lot setbacks shall comply with the following amended provision. a. Front Building Line 15 feet 2. OTHER a. Ordinance 0-06-1584 shall remain in full force and effect, except where amended by this ordinance. Sec. 5. THAT the above described tract of land shall be used only in the manner and for the purposes provided by the Comprehensive Zoning Ordinance of the City of Colleyville as heretofore amended and as amended herein. Sec. 6. THAT any person, firm or corporation violating any of the provisions or terms of this ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning Ordinance of the City of Colleyville, and upon conviction shall be punishable by a fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense. Sec. 7. THAT if any section, paragraph, subdivision, clause, phrase or provision of this ordinance shall be judged invalid or unconstitutional, the same shall Ordinance 0-07-1652 Page 3 of 3 not affect the validity of this ordinance as a whole or any portion thereof other than that portion so decided to be invalid or unconstitutional. Sec. 8. THAT in addition to and accumulative of all other penalties, the City shall have the right to seek injunctive relief for any and all violations of this ordinance. Sec. 9. THAT it has been found that there has been a change in conditions in the above described property, it is now necessary that it be given the above zoning classification in order to permit its proper development and in order to protect the public interest, comfort and general welfare, and requires that this ordinance shall take effect immediately from and after its passage. Sec. 10. THAT Ordinance 0-06-1584 shall remain in full force and effect, except where amended by this ordinance. AND IT IS SO ORDERED. The first reading and public hearing being conducted on the day of 2007. The second reading and public hearing being conducted on the day of 2008. ATTEST: Cynthia Singleton, TRMC, CMC City Secretary APPROVED AS TO FORM AND LEGALITY: CITY OF COLLEYVILLE David Kelly Mayor Matthew C. G. Boyle City Attorney Exhibit "A" -Location and Zoning Map '~, G ~~ _ .. City of Colleyville Agenda Briefing File Number: 0-08-1653 100 Main Street Colleyville, Texas 76034 (817) 503-1000 www.colleyville.com File Number: 0-08-1653 Version: 1 Requester: Community Development Department File Type: Ordinance Agenda Date: 01/08/2008 Agenda No.: 6a Status: First Reading Controlling Body: City Council Final Action: File Name: Approval of a request for a zoning change from PUDR-Planned Unit Development Residential and R40-Single Family Residential to R20-Single Family Residential of 2.8 acres on Lot 1, Block 1 of the Burbank Addition located at 200 Black Drive, Case Z-07-035 Attachments: Location and Zoning Map Notification List Zoning Exhibit Ordinance 0-08-1653 History of Legislative File Version: Date: Acting Body: Action Text: 12/10/2007 Planning and Zoning Commission 01/08/2008 City Council Title Approval of a request fora zoning change from PUDR-Planned Unit Development Residential and R40-Single Family Residential to R20-Single Family Residential of 2.8 acres on Lot 1, Block 1 of the Burbank Addition located at 200 Black Drive, Case Z-07-035 Explanation First Reading and Public Hearing Joel Lenamon submitted a request to rezone 2.8 acres of land located at 200 Black Drive including a portion of Black Drive right-of-way. The applicant is requesting to rezone the property from PUDR-Planned Unit Development Residential and R40-Single Family Residential to R20-Single Family Residential. Lot Layout The R20 zoning district requires a minimum lot area of 20,000 square feet, lot width of 100 feet and lot depth of 125 feet. This site contains sufficient area to accommodate the R20 zoning district development standards for four (4) lots and a public street that meets Land Development Code requirements. The developer intends to pursue development of five (5) lots by seeking the abandonment of the westernmost portion of Black Drive, as indicated on the attached zoning exhibit. Street Abandonment. As shown on the zoning exhibit, the developer proposes to abandon the portion of Black Drive that "dead ends" adjacent to the subject property. The abandonment process will require approval by City Council at a later date. If approved by the City Council, the developer intends to purchase the abandoned right-of-way and replat the properties to the lot configuration shown on the zoning exhibit. City of Colleyville Page 1 Printed on 12/31/2007 Agenda Briefing Continued (0-08.1653) Master Plan. The Colleyville Master Plan designates the future use of this area for single family residential type land uses. The proposed rezoning request is in conformance with the land use portion of the Master Plan. Surrounding Development Trends. The surrounding properties are single family residential. The property to the north is zoned PUDR-Planned Unit Development Residential and R40-Single Family Residential and contains single family homes; the properties to the south and west are zoned PUDR-Planned Unit Development Residential and contain single family homes, and the property to the east is zoned R40-Single Family Residential and is developed as a single family residence. Public Notification. Staff mailed notices to 24 adjacent property owners regarding this request. Notice was published in the Fort Worth Star-Telegram as required by state law and the Land Development Code. Staff has received no correspondence regarding this request. Planning and Zoning Commission Recommendation. The Planning and Zoning Commission recommended approval of the rezoning request at the December 10, 2007 meeting by a vote of 6-0. Summary. The proposed zoning request is compliant with the Master Plan. The proposed lots meet the R20 zoning district requirements. In the event that the portion of Black Drive proposed for abandonment is not approved by the City Council, the property could still be subdivided into four (4) lots. Financial Impact It has been determined that there is no financial impact. Recommendation Approval City of Colleyville Page 2 Printed on 12/31/2007 Location and Zoning Map ~~ ~~, ~ q8 pg 301 305 3fY7 313 i{~ 101 ~ 1 D5~ ~~ ,///~ 1D0 113 117 I21 125 Y 4.~5 Site aeD2 aeon 480a 4804 4800 4808 48D3 4764 f J_ 4801 48D3 aB05 48 D7 2D6 3D0 3M 3D8 JI2 4110 4702 ~~ ~ 470.5 ~ 47D9 47D3 4764 47D0 X708 4707 R4U ~! 4701 4703 /// x702 ~/~ >4705 a70fl / 4805 PU 4700 4703 470J '.271 264 200 ~. 208 210 7D5 d05 40D3 4701 _, 4700 4701 ` ` 48D4 _ ii Di 2~ ~~ -- 4805 ~~ 267 ~~ ~ 162 ~~ aoD4 aeu5 2D1 aoD7 .703 2D5. 4004. 104 \'~ 4605 708 110 112 2~ dG 02 ~~...\ 108 2R2. 2D4 4G D3 20tl 208 21D 212 ~ . ~~ asDl aooD tDf 4913 5R3 4e6~ Notification List OWNER OWNER OWNER ACCOUNT OWNER NAME OWNER ADDR CITY STATE ZIP 04103173 Haggard, C L 301 Glade Rd Colleyville TX 76034 06462111 Smith, Lester Jr 130 Mill Xing E Colleyville TX 76034 06462146 Savells, Patricia Ann 4809 Mill Creek Dr Colleyville TX 76034 06462480 Kilkelly, J T Etux Elizabeth 125 Mill Xing E Colleyville TX 76034 06462154 Williams, Reginald & Maryella 4807 Mill Creek Dr Colleyville TX 76034 06462162 Macpherson, Douglas Etux Andre 4805 Mill Creek Dr Colleyville TX 76034 06462499 Bentz, Gerald Etux Carolyn 4808 Mill Brook Dr Colleyville TX 76034 06462170 Crowder, William J Etux Sujata 4803 Mill Creek Dr Colleyville TX 76034 04103181 Freeman, Elva PO Box 84 Colleyville TX 76034 07328532 Navasota 200 Black Llc 200 Black Dr Colleyville TX 76034 06462189 Saiyed, Kalim Etux Jabeen 4801 Mill Creek Dr Colleyville TX 76034 06462197 Walker, Larry R Etux Natalie 4709 Mill Creek Dr Colleyville TX 76034 06462200 Hix, Richard B & Janet Lewis 4707 Mill Creek Dr Colleyville TX 76034 06462219 Campbell, Kenneth C & Darlene 4705 Mill Creek Dr Colleyville TX 76034 06462227 Lucchesi, Frank J Etux C 4703 Mill Creek Dr Colleyville TX 76034 06574947 Pickwoad, Lauren Midgley 210 Mill Wood Ct Colleyville TX 76034 06574939 Lobue, Paul M Etux Ellen M 208 Mill Wood Ct Colleyville TX 76034 06574920 Shields, Bradley S Etux Holly 206 Mill Wood Ct Colleyville TX 76034 06574912 Chang, Mike Etux Kuan Lan Chen 204 Mill Wood Ct Colleyville TX 76034 06574904 Grussendorf, Dianne Etvir Paul 202 Mill Wood Ct Colleyville TX 76034 06462235 Burbank, Joseph C Est & Teresa 4701 Mill Creek Dr Colleyville TX 76034 06574890 Jordan, Norvell L Etux Mary C 200 Mill Wood Ct Colleyville TX 76034 06574858 Friedman, Scott Etux Miki A 207 Mill Wood Ct Colleyville TX 76034 City of Colleyville Joel Lenamon, applicant Mill Creek HOA 100 Main Street Colleyville 4016 Gateway Drive, Suite 130 Colleyville 213 Mill Crossing West Colleyville SITUS_ADDR 301 Glade Rd 130 Mill Crossing E 4809 Mitl Creek Rd 125 Mill Crossing E 4807 Mill Creek Rd 4805 Mill Creek Rd 4808 Mill Brook Dr 4803 Mill Creek Rd 300 Black Dr 200 Black Dr, Subject Property Owner 4801 Mill Creek Rd 4709 Mill Creek Rd 4707 Mill Creek Rd 4705 Mill Creek Rd 4703 Mill Creek Rd 210 Mill Wood Ct 208 Mill Wood Ct 206 Mill Wood Ct 204 Mill Wood Ct 202 Mill Wood Ct 4701 Mill Creek Rd 200 Mill Wood Ct 207 Mill Wood Ct Portion of Black Drive ROW, TX 76034 Subject Property Owner TX 76034 applicant TX 76034 Notifications were mailed by Amy Shelley on Thursday, November 29, 2007. Signature 1 U R ~o ~~ N~g~= o s N ~ ~ .~ ~ ° ~ ~ W _.-.~~ N ~~ Q O ~ O q Q C ~ g ~~ w~ w > m a d J ~ ~ O X W ttt o Q Z ~ p m O ~~ v N ~~ ~ U ~~ s,~ N e~ M1~ O D ~ ~~ OI O w M N • + `/ j t/~ • w ~'• ~A • O r~• ~ , ~' ~~~~ ~M~• ~ •• • ~ ~O ~ ~1~• ,~~ 0~1~ 0;~: ^ . wO ~ _ 4~ •~ a~ ~h V Q ~ $ 2 N ~s n z o ~~~nn q~~~~ ~ bqo < k' ~~ ~ Zd mo ~ ~ mm ~ ~~ ~: i m :~~..~o..=~ ~~,H,n,~,., e~o+r~ermeis•caaz'aznoiruva~nanos~rreiu~~~a~ran~mrnosecaru~s~~~a~o aa«.,a ORDINANCE 0-08-1653 AN ORDINANCE OF THE CITY OF COLLEYVILLE, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF COLLEYVILLE, TEXAS, AS HERETOFORE AMENDED; BY AMENDING THE OFFICIAL ZONING MAP AND CHANGING THE ZONING ON LOT 1, BLOCK 1 OF THE BURBANK ADDITION AND APPROXIMATELY 0.24 ACRES OF BLACK DRIVE RIGHT-OF-WAY, FROM THE PUDR-PLANNED UNIT DEVELOPMENT RESIDENTIAL ZONING DISTRICT AND THE R40-SINGLE FAMILY RESIDENTIAL ZONING DISTRICT TO THE R20-SINGLE FAMILY RESIDENTIAL ZONING DISTRICT; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR INJUNCTIVE RELIEF; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City of Colleyville has received an application for rezoning under Case No. Z-07-035; and WHEREAS, the City of Colleyville deems it necessary, for the purpose of promoting the health, safety, morals, or general welfare of the City to enact a new zoning ordinance; and WHEREAS, the City Council has appointed a Planning and Zoning Commission to recommend the boundaries of the various original zoning districts and appropriate regulations be enforced therein and to recommend a new zoning ordinance; and WHEREAS, the Planning and Zoning Commission has divided the City into districts and has prepared regulations pertaining to such districts in accordance with a comprehensive plan and designed to lessen congestion in the streets; to .secure safety from fire, panic, and other dangers; to promote health, general welfare; to provide adequate light and air; to prevent the overcrowding of land; to avoid undue concentration of population; to facilitate the adequate provision of transportation, water, sewerage, schools, parks, and other public requirements; and WHEREAS, the Planning and Zoning Commission, has given reasonable consideration, among other things, to the character of the districts and their peculiar suitability for particular uses, with a view to conserving the value of buildings and encouraging the most appropriate use of land throughout the City; and WHEREAS, the Planning and Zoning Commission of the City of Colleyville and the City of Colleyville City Council, in compliance with the Charter of the City of Colleyville, and State Law with reference to changes to zoning classifications under the Zoning Ordinance Regulations and Zoning Map, having given the requisite notices by publication and otherwise, and after Ordinance 0-08-1653 Page 2 of 3 holding due hearings and affording a full and fair hearing to all the property owners generally, and to the persons interested and situated in the affected area and in the vicinity thereof, the governing body of the City of Colleyville is of the opinion that said change in zoning should be made. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT all the foregoing premises and findings are found to be true and correct and are incorporated into the body of this ordinance as if copied in their entirety. Sec. 2. THAT the Comprehensive Zoning Ordinance of the City of Colleyville, Texas, be, and the same is hereby amended by changing the zoning on Lot 1, Block 1 of the Burbank Addition and approximately 0.24 acres of Black Drive right-of--way, from the PUDR-Planned Unit Development Residential zoning district and the R40-Single Family Residential zoning district to the R20-Single Family Residential zoning district, as depicted in the attached Exhibit "A", labeled Location and Zoning Map and, a portion of which, is described in the attached Exhibit "B", labeled Legal Description. Sec. 3. THAT the above described tract of land shall be used only in the manner and for the purposes provided by the Comprehensive Zoning Ordinance of the City of Colleyville as heretofore amended, and as amended herein. Sec. 4. THAT any person, firm or corporation violating any of the provisions or terms of this ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning Ordinance of the City of Colleyville, and upon conviction shall be punishable by a fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense. Sec. 5. THAT if any section, paragraph, subdivision, clause, phrase or provision of this ordinance shall be judged invalid or unconstitutional, the same shall not affect the validity of this ordinance as a whole or any portion thereof other than that portion so decided to be invalid or unconstitutional. Sec. 6. THAT in addition to and accumulative of all other penalties, the City shall have the right to seek injunctive relief for any and all violations of this ordinance. Sec. 7. THAT it has been found that there has been a change in conditions in the above described property, it is .now necessary that it be given the above zoning classification in order to permit its proper development and in order to protect the public interest, comfort and general welfare, and requires that this ordinance shall take effect immediately from and after its passage. Ordinance 0-08-1653 Page3of3 AND IT IS SO ORDERED. The first reading and public hearing being conducted on the day of 2008. The second reading and public hearing being conducted on the day of 2008. ATTEST: CITY OF COLLEYVILLE Cynthia Singleton, TRMC, CMC David Kelly City Secretary Mayor APPROVED AS TO FORM AND LEGALITY: Matthew C. G. Boyle City Attorney EXHIBIT "A"- Location and Zoning Map ~'-"~- -- - 301 3D5 300 313 aCK `~_ ~ 48 DV IDI 105 1 OB ~ ~~~~ 113 117 121 125 ~ / 4eD7 ass SItC 4602 48 D4 4906 4"003 ~ t 46D0 4613 __/ ~ i a9D1 ` f/ 4704 41 ~ 4803 48~ 4507 ~ 30U 3o-{ 309 312 4110 2D0 f 4703 470 a7D2 ~ / 47 DB 470"0 /f ~ 470.1 f 47D4 4707 3D9 `` J 4701 /~"~.'r.__~ 47Dd .:. /// 4702 - 470b 4708, 40 D6 ! 47D9 {709. 4700 202 204 206 108 110 I 305 403 46 D3 / 4701 4700 4701. 4701 ~ abo4 ~ 2oD ~!~- ~ aeon' coos ~ 1Dr 4ao6 ID2 / 46DO 4aD4 4eos 2D1 aeoi aeo ~~ 104 zD9 203 40°4 ~~ abgs 106 1 io 11z~ Boa aeo2 1D9 202 26~ ~ 4603 YD6 109 21D ~ ~___ _ _ ,~ '' 112 4601 ~. ab 00 -~ . ,. I tDl EXHIBIT "B"-Legal Description LOCAL DESCB~'T~UN k'QR R.U.W. BLACK STR~~T BEING .A pFSCRTPTIUN OF A 40' RIGN7' OF WAY LOCAT~i> ALONG THE S~DUTH L1NE OF' LU'T y BLOCK I OF BURBANK ADDITION AN ADTITTTON TO THE CI'T'Y OF COLLEYVIL,L~, TARItANT COTINTY,'CEXAS ACCORDING TO THE PLAT THERFUF RECORDED IN CABXNET A SLIDE 4539 O.F'I'FiE PLAT RECORDS. Ql? TARRANT COUNTY, ?EXAS AHD BEING MORE I-,ART7CULARLY bESCRIBED AS FOLLOWS: BEGINNUIGi AT A h" I.RUN ROD SET A7 THE SOUI'H.W.EST CQRNEIr OF StAIA IA!T 1.OF' SAiD ADDITION AND BEINC THE NOR'T'HWEST CORNER OF Tt~E RIGH'T' tlF' WAX LINE°~ OT£ SATs BLACK S'CREET AND BEING IN TIC i;AST LINE OF I.dT 9 IN BLOCK A OF MILL CREEK A,DDITIOIMT PHASE i AK ADDTi'TON TO ?II.E CITX OF CVLLEYVILLE, 7ARRANT COUNTY, 7EXA5 A+C'CORDING TO TT~.E MAP OR PLAT THEREOF RECORDED IN CAEINE"T' ,A, SLI.DT 54S OF THE PLAT RECORDS OF TA,RRaNT COUNTY, TEXAS; THENCE SOUTH 89 DEGREES iT6 MINUTES 24 SECONDS EAST WT.x,Ti THE.SOUTH. LINE QF SATD LOT 1 AND TEIE NORTH RIGHT OF WAY I,TN.E OF SATD BLACK DRIVE A biSTANC£ Olr' 2$4.Sp FI:~T3T?O A'/x'" IRON ROD SET fi©R CORNIER A'I' TTIE SUUTF.tEAS'i`: CORNER OF SA~I]r.LOT 1; THF,NCR SUi.ITTI 0A DEGR1;E911! MINUTES I9 5ECON2}S EAST ACRQS5 THE IiTGRT Utz WAY OF' BLACK DRIVE AAIS7ANCT O.F 40 FRET TO A POTNT iN THE NORTH LINE QR LOT 29 BLOCK If Off' MI~.L CREEK ADT)77JON, PHASE Ill AN ADDITION ?O T.HTi CT?X OF COLLEYYILI.E, TA~tRANT COUNTX, TEXAS ACGOItDTNG THE PLAT THEREOF REC~RD1rU IN CAT3INET A, SLTDir 1162 QF'tHE PLAT IIECORDS OF ?ARIt.~INT COUNTX TEXAS; THENCE WITH SATD NfJItT1I LINE 4F SAi[? ADDITION NORTH 89 DEGREES Q6 MINTJ'I'I4S 24 SECONDS WEST A`T315TAT'IC~ OF 25S.Q FEraT T4 A POINT IN THE NORTH LINE OFLOT 28 BCACT{ .D OT? SAID MILL fiTtEEK A'AT)~TTON, PTIASI; Tll AND T3EING THE SOl]THWEST CORNER OF SAlD BLACK DRJVE ANT) BEING THE SOUTHEAST CORNL~R OF' LOT 4 TiLOCK. D OF SAID MILL GREEK ADDI'l'ION ,P&4SF t; TABNCE NORTH OQ DEGREES 33 MINUTES S3 SECONDS EAST'VYITFI THE EAST 1~INE OI:~' SAID MILL CREEK ADDTfiON, PHASE t, A. DISTANCE OP' M1.Q FEET TO THE POI'N7' QF HT;GINNING AND CONTAINIING 0.24 ACRES OF LAND, MORN Oi; LESS. TH1S DESC.RiI"TION WAS MAIJtE FROM Q.FFICE MA1aS AND NO`M'' AN ACTUAL ON TiIE' GROUND SURVEY OF SUC7' RIGA? OF WAY. In ..~ City of C o l l eyv i l l e Colley Ile, Texas 76034 (817) 503-1000 r,,.;- Agenda Briefing www•colleyville.com File Number: 0-08-1654 File Number: 0-08-1654 Version: 1 Requester: Community Development Department File Type: Ordinance Agenda Date: 01 /08/2008 Agenda No.: 6b Status: First Reading Controlling Body: City Council Final Action: File Name: Approval of a request for an amendment to a Special Use Permit for an accessory building on Tracts 1A01 D, 1A5 and 1 B04 of Abstract 1182 of the W.C. Newton Survey and Tract 1 B04 of Abstract 356 of the Isaac Carodine Survey located at 816 W. L.D. Lockett Ro Attachments: Location and Zoning Map Notification List Site Plan and Building Plan Exhibits Accessory Building Zoning Comparison Letters of Support Ordinance 0-03-1397 Ordinance 0-08-1654 History of Legislative File Version: Date: Acting Body: Action Text: 12/10/2007 Planning and Zoning Commission 01/08/2008 City Council Title Approval of a request for an amendment to a on Tracts 1A01 D, 1A5 and 1 B04 of Abstract 1 B04 of Abstract 356 of the Isaac Carodine Case Z-07-036 Explanation First Reading and Public Hearing Special Use Permit for an accessory building 1182 of the W.C. Newton Survey and Tract Survey located at 816 W. L.D. Lockett Road, Marty Stadjuhar is requesting to amend an existing Special Use Permit (SUP) for an accessory building in order to expand the size of the accessory building. The SUP request is for 816 W. L.D. Lockett Road located one block east of Precinct Line Road. Zoning. The property is currently zoned R40-Single Family Residential. The original SUP was approved by City Council on April 15, 2003 under Ordinance 0-03-1397. The original SUP permitted the applicant to have total of 6,620 square feet for three accessory buildings on the property and stipulated that any increase in size would require an amendment to the SUP. Existing Conditions. The subject property is approximately 10.3 acres in size. There are currently four buildings on the property containing a total of 6,620 square feet. The building that is proposed to be expanded currently contains 6,000 square feet. City of Co/leyville Page 1 Printed on 1/3/2008 Agenda Briefing Continued (0-08-1654) SUP Amendment. Section 3.27 -Accessory Buildings and Residential Carport Regulations in the Land Development Code requires that any amendments to the accessory building regulations require a Special Use Permit. The applicant is proposing to add 3,750 square feet to the main building, which is labeled as the arena on the attached zoning exhibit. This would increase the size of the building to 9,750 square feet. As required by Ordinance 0-03-1397 and the International Fire Code, the applicant would be required to install a fire sprinkler system approved by the Fire Department. The applicant is also requesting that four accessory (4) buildings remain on the property instead of the maximum of three (3) required by the Land Development Code and Ordinance 0-03-1397. Master Plan. The Master Plan designates this property for future single family residential use. The proposed SUP amendment does not comply with the Future Land Use Plan. Surrounding Properties. The surrounding properties are all single family uses. Properties to the west, east and north are zoned R20-Single Family Residential and the property to the south is zoned PUDR-Planned Unit Development Residential. Development Trends. The development trends in this area are for single family detached homes. Public Notification. Staff mailed notices to 25 adjacent property owners regarding this request. Notice was published in the Fort Worth Star-Telegram as required by state law and the Land Development Code. Staff has received five letters of support regarding this case. Planning and Zoning Commission Recommendation. The Planning and Zoning Commission recommended approval of the request at the December 10, 2007 meeting by a vote of 6-0. Summary. The proposed SUP amendment would double the amount of square footage for the stable exceeding the maximum square footage allowed for accessory structures. Financial Impact It has been determined that there is no financial impact. Recommendation Denial due to technical non-compliance with the Land Development Code. City of Colleyville Page 2 Printed on 1/3/2008 Location and Zoning Map m ~ 803 5D 17 035 ... seal 12 5073 ~ 50 B1D 800 SDO' 5022 6023 008 BOB 6018 d919 5014 5014 501A 5911 04 5D A5- 5006 50A7 704 5902 5967 5848 00 SDOQR 818 800 '800 684 708 5842 5845 5836 12 813 584 5834 5837 ~+ Site . 5830 5833 OB 68°0 818 800 800 PUD. 6829 58°0 ..5815 04 58°5 82 f 0 R20 ~ 580, _ ti 5 R40 07 581 \y' DO 58°1 0 6 701 b706 1335 {}J~ ~ ~ 701 R40 6704 ~tl 713 - 701 805 801 ~. _TT 5700 ~ '°° ,_ R40 13... is 5oit 12 5700 5808 728 1117 p0 $ 12 5813 08 5B 04 05 08 09 5800 Notification List ACCOUNT OWNER_NAME 03834832 Stajduhar, Martin Etux Lisa, applica 101 Williamsburg Ct Colleyville TX 03835006 Ishak, Ashraf Z 104 W Ld Lockett Rd Colleyville TX 03835014 Kuhlmann, Peter Etux Linda 4423 Chapel Rd Graham TX 04081676 Stajduhar, Martin Etux Lisa 101 Williamsburg Ct Colleyville TX 04081714 Stajduhar, Martin Etux Lisa 101 Williamsburg Ct Colleyville TX 04081765 Stajduhar, Martin Etux Lisa 101 Williamsburg Ct Colleyville TX 04480562 Covington Partners Llc 1505 Oak Knoll Dr Colleyville TX 04480570 Covington Partners Llc 1505 Oak Knoll Dr Colleyville TX 04509684 Covington Partners Llc 1505 Oak Knoll Dr Colleyville TX 04509692 Covington Partners Llc 1505 Oak Knoll Dr Colleyville TX 04509706 Covington Partners Llc 1505 Oak Knoll Dr Colleyville TX 04509714 Covington Partners Llc 1505 Oak Knoll Dr Colleyville TX 04509722 Covington Partners Llc 1505 Oak Knoll Dr Colleyville TX 04509730 Covington Partners Llc 1505 Oak Knoll Dr Colleyville TX 04740459 Lavaca Oaks Lp 6401 Westcoat Dr Colleyville TX 04988957 Martin, Stephen Lee Etux Nan C 813 Lavaca Trl Colleyville TX 06356028 Gohr, Martin Etux Lorraine 809 Lavaca Trl Colleyville TX 40250563 Smith, Ted Etux Michele 5704 Texas Trl Colleyville TX 40250571 Adams, Kenneth J Etux Barbara 5708 Texas Trl Colleyville TX 40250598 Hultquest, Philip P Etux Lily 5712 Texas Trl Colleyville TX 40250695 Reatta Place Hmowners Assoc 5506 Texas Trl Colleyville TX 40250709 Wheelwright, David 5701 Reatta PI Colleyville TX 40357902 Reatta Place Hmowners Assoc 5506 Texas Trl Colleyville TX 1866427 Invitation Park III LP 215 W. College St. Grapevine TX 4740203 Invitation Park III LP 215 W. College St. Grapevine TX OWNER_ADDR OWNER OWNER OWNER CITY STATE ZIP SITUS ADDR 816 W L D Lockett Rd, 76034 Subject Property Owner 76034 805 W L D Lockett Rd 76450 801 W L D Lockett Rd 816 W L D Lockett Rd, 76034 Subject Property Owner 816 W L D Lockett Rd, 76034 Subject Property Owner 816 W L D Lockett Rd, 76034 Subject Property Owner 76034 800 W L D Lockett Rd 76034 800 W L D Lockett Rd 76034 W L D Lockett Rd 76034 W L D Lockett Rd 76034 W L D Lockett Rd 76034 800 W L D Lockett Rd 76034 800 W L D Lockett Rd 76034 800 W L D Lockett Rd 76034 901 Lavaca Tr 76034 813 Lavaca Tr 76034 809 Lavaca Tr 76034 5704 Texas Tr 76034 5708 Texas Tr 76034 5712 Texas Tr 76034 5705 Reatta PI 76034 5701 Reatta PI 76034 5714 Reatta PI 76051 908 W. L D Lockett Rd 76051 909 Lavaca Tr Notifications were mailed by Amy Shelley on Thursday, November 29, 2007. Signature 0 r•__ : (__! W C" :, C v ~ ~~ ~ ~ Site Plan w U ::. 3 w ... , . w ~ ,. d 3 ~ ~' a ~ ~ 4° ~A ,. ~ .n . ~ ~ ~~ a ~ V ...- ~- <~ (1, 'b ~1 ',p ~ -? o ~' ~ w - V ~~ J 3 ~ ~ °o .~ h ~, a2 .a ~ ~ r .~ ~ ~ ~ ~ - Z °a w ~ ' ~ ~ ~ l0~ d J ~ N ~ D 3 h `~ 0~~. ~~~ o Y ~Z d 7 ~ v r BUILDING PLAN NEKTON 8UB'D. 9 8 8- 4 2 P G 9 2 . C T . .. m «~ ~~ .. 0 0 z so z so' aoaz tea . ~s• z ev ~wou rzs aot: spa. sos' : ao.a mr araa. raa~a® rr z er ~~ m~saw 1 0 2 7 8 ACRE 9 1fC NEKTON 8VRVEY A 8 9 T~ 1 1 8 2 ---------°°~tras--------- 8 1 d 11 L D LOCKET T 1-ALLACE CRAIG V O L 4~ 7 2 P G. D R T C T. BCALE 1 "100' 0" RECEIVED Per ............. ACCESSO RY BUILDING ZONING COMPARIS ON Category Land Development Code Accessory Building Requirement Applicant Proposal Maximum Size 2,500 s.f. for lots over three acres 9,750 s.f. total* Maximum Number of Buildin s 3 4* Side Setbacks 15 feet 20 feet Rear Setback 25 feet Over 25 feet Maximum Hei ht 35 feet com lies * Exceeds Land Development Code Requirement Letters of Support From: tony gohr Sent: Wednesday, December 05, 2007 12:04 PM To: Amy Shelley Subject: Re: public hearing Z-07-036 Ms. Shelley, Thank you for receiving our comments regarding Z-07-036. We, Marty and Lorraine Gohr of 809 Lavaca Trail, are "across the back fence" neighbors with the Stajduhar property in question. We are wholeheartedly in favor of any plans they may have to expand such a worthwhile business as caring for our disabled children. The Stajduhars are excellent neighbors, and provide significant benefit to the entire community by providing such caring service to a deserving population. Any increase in their structures and buildings so as to improve their business would be supported by us. We regret prior commitments on the evening of Dec. 10. Sincerely, Martin and Lorraine Gohr From: Holly Edwards Sent: Thursday, Decem er 06, 2007 8:59 AM To: Amy Shelley Subject: Comments in Support of Zoning Case # Z-07-036 To Whom it may Concern, I am writing to ask that you approve this zoning request by Marty Stajduhar. My daughter, who is a special needs child with physical and mental disabilites, has been a client of Stajduhar Stables for over a year now. Her riding abilites and confidence have dramatically improved during her time there. I know that improving the facilites will provide more opportunity for therapy options for my daughter and for many current and future clients. This is such an important community service that Stajduhar provides. Riding horses is not only a theraputic activity for these kids, it also is one of the few life-time activites they can continue to be involved in and enjoy. I hope you will approve this request on behalf of the special needs community. Sincerely, Percy and Holly Edwards Zoning Case Number: Z-07-036 Applicant: Marty Stajduhar Location: 816 W. LD Lockett Road Property Description: Tracts 1A01D & 1A5; Abstract 1182 of the W.C. Newton Survey and Tract iB04, Abstract 356 of the Isaac Carodine Survey Present Zoning: R40-Single Family Residential Requested Zoning: Amend Special Use Permit for an accessory building ....Holly Never miss a thing. Make Yahoo your homepaQe. -----Original Message----- From: JON DAHLANDER Sent: Friday, December 07, 2007 4:11 PM _ To: Amy Shelley Cc: lies®stajduharstables.org Subject: Stajduhar Stables To Whom It May Concern, I'm writing on behalf of Stajduhar Stable's and their request to extend the roof of their riding arena. My son Jared is one of the many children who are benefiting so much by the therapy offered there. We are not able to attend Monday's Planning and Zoning meeting because we live about an hour away in East Dallas. Jared has only been riding at Stajduhar Stables for about six weeks and we've already seen an improvement in hie stability and body control. We make the long drive from our home each week because this is one of the few slivers of "country" left where hippotherapy is offered. We had heard the success stories from other parents and are now experiencing what a remarkable type of therapy this is. But as we get into the colder winter months, the prospect of little Jared riding in the cold or wet weather is not very appealing. He, like many special needs children, has some sensory integration problems. He can not tolerate extreme bright sunshine, strong wind or cold very well. That is why extending the roof of the arena is so important for the children who ride at Stajduhar. It will provide a warmer, dryer, safer environment for them. Like other parents, I strongly urge you to approve the extended roof request. This is a wonderful, life-changing facility and Colleyville should be proud to have it in it's city limits. From an economic standpoint, my family--like many others--spend money in Colleyville because of Stajduhar Stables. We stop for gas, food and visit shops in your community on our way to and from therapy. I hope you will consider what a benefit this facility is to Colleyville. But more importantly, very special children. challenges. Please help they can continue their quality of life. your decision can help some These kids face such extreme take one obstacle away so therapy and improve their Sincerely, Heidi Dahlander mom to Jared, age 7 Page 1 of 1 Amy Shelley From: The Tew Family - Sent: Friday, December 07, 2007 10:34 PM To: Amy Shelley Subject: Stajduhar Stable Arena Expansion This note is in regard to the extension of the arena of Stajduhar Stables. Our four-year-old autistic grandson, Landon Tew, is currently taking riding therapy at the stables. He immensely enjoys his hour on the horses and we have found this therapy to be very helpful to him. An extension to the roof of the riding arena would be very beneficial to all of the children who receive these wonderful services, especially since the therapies are conducted in all kinds of weather. We would appreciate your support and approval of this project! Kelly & David Tew 12/10/2007 Page 1 of 1 Amy Shelley From: Sue George Sent: Monday, December 10, 2007 7:17 AM To: Amy Shelley Cc: Lisa Stajduhar Subject: Zoing Change Request As a parent of a child who attends therapy at the Stajduhar Physical Therapy facility on L. D. Lockett Road, I am asking you to grant the zoning change request to allow the extension of the arena cover. The clients need the cover so that therapy can be conducted regardless of the weather conditions and allow the space needed to adequately move around. Mrs. Stajduhar will ensure the cover is asthetically pleasing to the eye so as not to detract from the surrounding neighborhoods. Thank you in advance for allowing the needs of the clients to be better served in your community by granting the zoning request. Su.QiM. eor ~~ Get the power of Windows + Web with the new Windows Live. Power up! 12/10/2007 ORDINANCE 0-03-1397 AN ORDINANCE AMENDING THE LAND DEVELOPMENT CODE OF THE CITY OF COLLEYVILLE, TEXAS, BY AUTHORIZING A SPECIAL USE PERMIT FOR AN ACCESSORY BUILDING ON 10.272 ACRES OUT OF THE W.C. NEWTON SURVEY, ABSTRACT 1182; PROVIDING FOR THE VIOLATION OF THIS ORDINANCE; PROVIDING A SAVINGS CLAUSE; AUTHORIZING PUBLICATION; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, an application for a Special Use Permit was filed by Marty Stajduhar on February 17, 2003, under Case No. Z-03-007; and WHEREAS, the City of Colleyville has complied with the notification requirements of the Texas Local Government Code and the Colleyville Land Development Code; and WHEREAS, the Planning and Zoning Commission has held a public hearing and made a recommendation on the proposed zoning amendment; and WHEREAS, the City Council has determined that the proposed zoning amendment is in the best interests of the City of Colleyville. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the Master Plan, the Land Development Code of the City of Colleyville, Texas, and the accompanying Zoning Map (Exhibit "A") are hereby amended insofar as they relate to certain land located in Colleyville, Texas, described as Tracts 1A1 D, 1A5 and 1 B4, W. C. Newton Survey, Abstract 1182; and Tract 1 B4, Carodine Survey, Abstract 356, by authorizing a Special Use Permit for an Accessory Building, subject to the following conditions: a. The maximum size of the building footprint of all accessory buildings shall not exceed six thousand six hundred twenty (6,620) square feet. b. Building A, as noted on Exhibit "B", shall not be increased in size or enclosed unless approved as an amendment to this Special Use Permit. c. The location of all buildings shall be consistent with the drawing attached as Exhibit "B". d. Building A shall be exempt from the requirement to install an automatic fire sprinkler system. If Building A is increased in size or enclosed, an automatic fire sprinkler system shall be installed. Ordinance 0-03-1397 Page 2 of 2 e. Any accessory building shall not be used for commercial purposes, other than those uses permitted by the Land Development Code. Sec. 2. THAT any person, firm, or corporation violating any of the provisions of this ordinance shall be guilty of a misdemeanor and upon conviction thereof shall be fined a sum not to exceed Two Thousand Dollars ($2,000.00). Each and every day such violation continues shall constitute a separate offense and shall be punishable as such. Sec. 3. THAT the Land Development Code of the City of Colleyville, Texas, shall remain in full force and effect, except where amended by this ordinance. Sec. 4. THAT the City Secretary is hereby authorized and directed to cause publication of the descriptive caption and penalty clause hereof as an alternative method of publication provided by law. Sec. S. THAT this ordinance shall become effective immediately upon publication. AND IT IS SO ORDERED. The first reading and public hearing being conducted on the f ~-r day of ' 2003. The second reading and public hearing being conducted on the /S ~- day of 2003. ATTEST: ynthia Singleton City Secretary CITY "OF~OL~LE ILLE: vy ~ v- Donna Arp Mayor VE S TO FORM AND LEGALITY: _.___ R ss T. ster City Attorney EXHIBIT A -ZONING MAP EXHIBIT B -BUILDING LOCATIONS Building to be removed tn' .t' lA' f~UCk' Building A w. e. ~r~1s'~rvx suRv~r ~~ss~`.~ r ~~~ ORDINANCE 0-08-1654 AN ORDINANCE AMENDING ORDINANCE 0-03-1397 CONDITIONS; PROVIDING FOR THE VIOLATION OF THIS ORDINANCE; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR INJUNCTIVE RELIEF; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSDAN DOLLARS ($2,000.00) FOR EACH OFFENCE; AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City Council approved Ordinance 0-03-1397 on April 15, 2003, to grant a Special Use Permit for 10.3 acres of property located at 816 W. L.D. Lockett Road; and WHEREAS, the property owner has requested an amendment to Ordinance 0-03-1397 to expand an existing accessory building, under Case Z-07-036; and WHEREAS, the City of Colleyville deems it necessary, for the purpose of promoting the health, safety, morals, or general welfare of the City to enact a new zoning ordinance; and WHEREAS, the City Council has appointed a Planning and Zoning Commission to recommend the boundaries of the various original zoning districts and appropriate regulations be enforced therein and to recommend a new zoning ordinance; and WHEREAS, the Planning and Zoning Commission has divided the City into districts and has prepared regulations pertaining to such districts in accordance with a comprehensive plan designed to lessen congestion in the streets; to secure safety from fire, panic, and other dangers; to promote health, general welfare; to provide adequate light and air; to prevent the overcrowding of land; to avoid undue concentration of population; to facilitate the adequate provision of transportation, water, sewerage, schools, parks and other public requirements; and WHEREAS, the Planning and Zoning Commission, has given reasonable consideration, among other things, to the character of the districts and their peculiar suitability for particular uses, with a view to conserving the value of buildings and encouraging the most appropriate use of land throughout the City; and WHEREAS, the Planning and Zoning Commission of the City of Colleyville and the City of Colleyville City Council, in compliance with the Charter of the City of Colleyville, and State Law with reference to changes to zoning classifications under the Zoning Ordinance Regulations and Zoning Map, having given the requisite notices by publication and otherwise, and after holding due hearings and affording a full and fair hearing to all the Ordinance 0-08-1654 Page 2 of 3 property owners generally, and to the persons interested and situated in the affected area and in the vicinity thereof, the governing body of the City of Colleyville is of the opinion that said change in zoning should be made. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT all the foregoing premises and findings are found to be true and correct and are incorporated into the body of this ordinance as if copied in their entirety. Sec. 2. THAT the Comprehensive Zoning Ordinance of the City of Colleyville, Texas, be, and the same is hereby amended by amending Ordinance O- 03-1397 regarding expanding an accessory building. Sec. 3. THAT the above described tract of land, depicted on the attached Exhibit "A" labeled Location and Zoning Map, shall be used only in the manner and for the purposes provided by the Comprehensive Zoning Ordinance of the City of Colleyville as heretofore amended, and as amended herein. Sec. 4. THAT the above described tract of land shall be subject to the following conditions: 1. General a. The maximum size of the building footprint of all accessory buildings shall not exceed ten thousand three hundred and seventy (10,370) square feet. b. Building A, as noted on Exhibit "B" labeled as Building Layout, shall not be increased in size or enclosed unless approved as an amendment to this Special Use Permit. c. The location of all buildings shall be consistent with the drawing attached as Exhibit "B" labeled as Building Layout. d. Building A shall be equipped with an automatic sprinkler system approved by the Building Official and the Fire Department prior to the approval of a certificate of occupancy for any addition to the structure. Sec. 5. THAT any person, firm or corporation violating any of the provisions or terms of this ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning Ordinance of the City of Colleyville, and upon conviction shall be punishable by a fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense. Ordinance 0-08-1654 Page 3 of 3 Sec. 6. THAT if any section, paragraph, subdivision, clause, phrase or provision of this ordinance shall be judged invalid or unconstitutional, the same shall not affect the validity of this ordinance as a whole or any portion thereof other than that portion so decided to be invalid or unconstitutional. Sec. 7. THAT in addition to and accumulative of all other penalties, the City shall have the right to seek injunctive relief for any and all violations of this ordinance. Sec. 8. THAT it has been found that there has been a change in conditions in the above described property, it is now necessary that it be given the above zoning classification in order to permit its proper development and in order to protect the public interest, comfort and general welfare, and requires that this ordinance shall take effect immediately from and after its passage. Sec. 9. THAT Ordinance 0-03-1397 shall remain in full force and effect, except where amended by this ordinance. AND IT IS SO ORDERED. The first reading and public hearing being conducted on the day of 2008. The second reading and public hearing being conducted on the day of 2008. ATTEST: Cynthia Singleton, TRMC, CMC City Secretary CITY OF COLLEYVILLE David Kelly Mayor APPROVED AS TO FORM AND LEGALITY: Matthew C. G. Boyle City Attorney Exhibit "A" -Location and Zoning Map 50.3 -6aiT 835 5a3t 11 6943 `° 4022 sasi 81d 800 8D0 5x19 582 sale eos 5gaa Sara 3a 46 SD 10 ..,5011 04 $8D6:~ 5att6 6Aa7 704 6403 oa ~ 3846 586a. 59Q~Fi' e16 Sao aoo ._.... 6842 6845 i 08 5839 684 1~ 81~ 5834 .3837 pp4pp Vltci 59.30 5833 08 ``~' P~.t~. fi824.. P9: .. '8td soo 80A7 6800 b826 a4 68a5' 92, ~ R2 5801 945 u R4U 07 5611 OU 5$01 5 /"' ~ ~ ~~ y~DS 13J5 701 701 ryry R~l.! '3704 7i2 806 8Dl ~ 7>)1 7DO 370D R4p . 613 b 16 bG17 12 b7D0 d608 tt t7 99 12 72a 1.0. OS 6804 05 08 00 5800 Exhibit B -Building Layout 1QERTt3~lt 8v~'v. BuildingA RxLLAGS C9RAiti 388--1~ Pf3. fiiE Vi7#.. 4Y7R tG. 7 T ~" R'. D.R. T C. T a~rp=e es +rsaw +~Y1 iiuF9tw~ a*a~m ~ . 6 trt rya 1~0lC~ . 10 $71~ ACR~'~ BC LE 1"~3 Q'©"' R.C .. MZRTC11i 81JRPEIC xsa7. ~ x~~~r pia R, z.r:. Lc~cxarr fiE~~l'~E~ ~~t' ........a..a bi O 0 G 0 eo n O C to ~~~ ~ n D z D ._: -' v ~ y ; ~ ~ ` 5 a 3 3 ~~ c Q ~ . y ~ ~ Q Q. .. O t y y H « ? 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C a ~D pl ~~ ~ s m m n v n .,, 100 Main Street r~ ~ '; ~ City of Colleyville Colleyville, Texas 76034 ~i (817) 503-1000 r:;~_ Agenda Briefing www•colleyville.com File Number: R-08-2929 File Number: R-08-2929 Version: 1 Requester: Community Development Department File Type: Resolution Agenda Date: 01/08/2008 Agenda No.: 7a Status: Resolution Controlling Body: City Council Final Action: File Name: Approval of a request for a refund of the sidewalk escrow funds for Lots 1 and 2, Block 1 of the Braemar Addition located at 5008 and 5012 Fry Lane, Case G-08-001 Attachments: Applicant's Request Location Map Fry Lane Exhibit Braemar Addition Subdivision Plat • Resolution R-08-2929 History of Legislative File Version: Date: Acting Body: Action Text: 01/08/2008 City Council Title Approval of a request for a refund of the sidewalk escrow funds for Lots 1 and 2, Block 1 of the Braemar Addition located at 5008 and 5012 Fry Lane, Case G-08-001 Explanation Reading and Public Hearing Rhonda Berry, of Crest Haven Custom Homes, is requesting a refund of a sidewalk escrow, in the amount of $1,760.00 and 1,296.80, paid at the time of building permit application for new homes at 5008 and 5012 Fry Lane. Ms. Berry is requesting the refund because no sidewalks were built on the subject property. Summary. Two new single family homes were recently constructed on the subject properties, which triggered the sidewalk requirement. According to the Land Development Code, a minimum four-foot sidewalk is required to be constructed along Fry Lane whenever new homes are construced. There are no existing sidewalks on Fry Lane. Fry Lane is a partial public/private street. Resolution R-05-2519, which was approved by the City Council on March 1, 2005, granted a waiver to the perimeter street improvement requirements of the portion of Fry Lane within the Braemar Addition subdivision, which was platted in 2005. The waiver, however, was contingent upon the street improvements being installed and maintained by the Braemar Addition Homeowners Association. Although the street improvements are maintained by the homeowners association, the right-of-way of Fry Lane, dedicated to the City as part of the Braemar Addition and on which the subject properties have frontage, remains public right-of-way. The first 750 feet of Fry Lane, located between the Braemar Addition subdivision and Glade Road, exists as a private street. This private City of Colleyville Page 1 Printed on 1/3/2008 Agenda Briefing Continued (R-08-2929) portion of Fry Lane will become public right-of-way whenever the adjacent properties are platted. There are six existing homes located on the seven lots that comprise the Braemar Addition. Three of these homes are over 20 years old and were built prior to the properties being platted and, therefore, no sidewalk was required to be built as Fry Lane was a private street. However, after the Braemar Addition was approved in 2005, three new homes, including the subject properties, have been constructed along the public portion of Fry Lane. Other than the subject properties, there have been no sidewalk escrow fees collected. The City Council's options in this case are the following: 1. Approve the refund -This action would refund the sidewalk escrow and waive the sidewalk construction and escrow requirements for this property. 2. Approve the refund in part -The Council may refund a portion or percentage of the fee. 3. Deny the refund -The property owner would not receive a refund of the funds currently in escrow for the sidewalk construction. Financial Impact It has been determined that there will be a refund amount of $3,056.80 if the City Council approves the refund. Recommendation Denial City of Co/leyville Page 2 Printed on 1/3/2008 Applicant's Request Crest Haven Custom Homes P. O. Box 631 Colleyville, TX 76034 817-899-4006 TO: City of Colleyville FROM: Crest Haven Custom Homes Rhonda Berry DATE: December 10, 2007 RE: Braemar Addition of Colleyville 5008 Fry Lane Lot 1 - $1760.00 5012 Fry Lane Lot 2 - $1296.80 Request: I am requesting a refund of the sidewalk escrow money for the above referenced properties - 5008 Fry $1760 and 5012 Fry $1296.80 for a total of $3056.80. Reason: These lots are located on an asphalt private road and this road is maintained by the residents. Who will maintain city sidewalks on a private road? Fry Lane has above ground utilities down the right side of the road and an 8 foot wood privacy fence for the Rockrimmon subdivision down the left side of the road. There is no room for any sidewalks on this private road. Sidewalks will not work because of the above ground utility poles and drainage of the bar ditches. Please contact Rhonda Berry at 817-899-4006 with any questions. RECEIVED Per ............. 5~U4 5300 5212 5208 5204 100 101 100 104 L 108 cation M 112 p 116 200 204 208 2 105 109 113 117 121 125 129 201 205 209 5100 5025 u bJ~Ct F~C{~~~t~I~S 5013 5012 5200; 5008 5005 5108 4924 4925 5108 4921 5001 4920 5000 4917 4997 4916 4913 4912 4918 4909 . 4908 4916 '~ 4905 ~ 4904 ~ 218 220 216 ~ 4901 .04 4900 108 301 300 112 116 200 112 ~ 114 ~. ~~ -~ 102 -._ 204 200 ~ 106 110 114 118 122 126 4811 212 208 ,~ 130 300 216 _. .._____. , _ ''~ 304 . ~._.- ,., ., -~-. 4809 105., ~_~_. pS~II~~...~... 201 101 `~ ,ll,~-,~R> 205 213 209 109 113 117 121 125 4807 301 217 305 4805 dnn~ ttt aim 12 300 105 109 113 117 121 128 129 201 205 Fry L ne Ex ibit S1V E 5100 X02 Braema Addition Subdivision Bounds 5013 subject 5012 ~ Properties -~ ~ 00 5008 ~ t~ .a 4924 4925 4921 4920 ~ 4917 4997 4916 ~ a U = 4913 O 4912 ~ ~L O 4909 4908 ~ cl~ 4905 4904 16 4901 4900 .,.~.-- ,~~ ~ 200 102 106 5005 5001 112 1 os 112 114 209 116 G lade Raad ~i i .~ i11 4 ~ ' ', ~ : ~ i ~ ~~ ~~ ~::~ it ~ ~ ~: ~~ ~~~ 1 1 ~~ i i ; ~ i# ''~ ~! i~ ~} ;g ; }.'• ~~ iii ~ ~ ~ i' ~~ ii ~} ~ ~ i li 1 i ~ :~ ' Ij 1~ 1~ i~ 1 i~ 1~ i; •1} 1} 1~~ 1} 1~ i~ ~ ~; ~ ~~ ~ !~i~~'~}~~~i~~r~~}; iii~i}isii ~~~~~ ~i~ ~~ •~s'•~sls••~ •s:~•~• ~s~s~•~ ~.tttt M yl ~>>r ~ ~} ~: ~s ~~ 1t ~~~ ~} ~i ri ail ~s 11 ~~~ ~t i~1~ a ~~ !~ ~ ~ ~ g ~G~~ ~ ~ y ~ ~rb~ ~ } Ei ~ ~ ~ • _ Y •iyar~ tedr ~ serer e~ i~i i°im nww~.rwr~ _ _ -„_ v _ -- / ~~ ~* T7' ~ ~j _. .± ,.. C y ~.~ 4 E ! } '' ~ `~ 1 ~~ M 4 ~ 7 9~........, -~ ~ _ :~ ~ : ~ ~ ~ ~; ~.. ~ ~ ~__sY7_dt_ _1• s .........~ ..1. ~ 1 ~ao5 Wit' . - ~..~ - ~, ^ ^ ~ ~ ~~~`- I~AMei~ ppi~ ~ i R ~! ~ ~ j . 3 i i t t~ i] i, '~ ~ ~~~ a ~~ ~~ 1 ~ ~~~ ~ !' ~~t i o R~ ~~~~ A~~ _*~~R ~ ~Q ~7 ~~ ~1 ~~ ~ i to ', ,~ ~ i p >~ ~ ~' s i ~ i i~~~ • ~'i ~~ ~ ~ ;!~ ~ ,~ ]t~ ~ ~ 1: ~ ii j i i 0 ~~ RESOLUTION R-08-2929 A RESOLUTION APPROVING A REQUEST FOR A REFUND OF A SIDEWALK ESCROW AND WAIVER FOR THE CONSTRUCTION OR ESCROW OF FUNDS FOR SIDEWALKS ON BLOCK 1, LOTS 1 AND 2, BRAEMAR ADDITION LOCATED AT 5008 AND 5012 FRY LANE NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the sidewalk requirement for Block 1, Lots 1 and 2, Braemar Addition located at 5008 and 5012 Fry Lane is hereby waived. Sec. 2. THAT $3,056.80 will be refunded to Crest Haven Custom Homes for sidewalk escrow fees paid on Block 1, Lots 1 and 2, Braemar Addition. AND IT IS SO RESOLVED. PASSED BY A VOTE OF AYES, NAYS AND ABSTENTIONS ON THIS THE DAY OF 2008. ATTEST: Cynthia Singleton, TRMC, CMC City Secretary CITY OF COLLEYVILLE David Kelly Mayor 'C V V O ~ ~ v d ~ a c ~, ~° -~' ~ of ~ E ~ M ~ ~ c ~ F ~ ~ ~ ~ ~ ro d1 ~ N C C1 ' i ~ ~ y ~ ~ 4 ~ Q ~ m Q1 ~ ~ O .. ~ ~a ~ _ p ~ C. i is $ ~, d Z N ~ L a E ~ c~ ~ a ~ O o ;~, ~ ~: y O V + e D p ~ ~' Q ~ y ~ ~ i 'p Gyi U ' ~ ~. ~ ~ ~ C e 10 Q1 Y o ~° c y Q O '~ ~ G a ~ o y = c a cn ~-' ~ ~ y C O y .~ ~ ~ ~~ v ~ p ~ ~V V ~ U `~ ~ .°+~~ . C '~ ~ ~ Esc U N ~ ~ L. ~ 1p V L ~ ~ ~ ~ ~ ~ N ~ V ~ w - ~ (~ ~ Z ~ y ~ w ~ ~ ~ _ w ~ ~ ~ N p i O~ _ ai w ~ _ p ~ ~ 'fl ~+ Q. a~ a 'i y c ~0 d ~ 3 ~ =_ 0 ~ a z a ~ ~ .p m C O1 a 0 V a R y c O t.,.,0 E c y S ~ .r/ ~~' Clt of Colle V~~~e 100 Main Street ~;;~ ~~: y Y Colleyville, Texas 76034 ~~~~~ (817) 503-1000 ~~~ Agenda Briefing www•colleyville.com File Number: File Type: Report Status: Reports Version: 1 Agenda Date: 01/08/2008 Controlling Body: City Council Requester: Office of the City Agenda No.: 9 Final Action: Secretary File Name: Reports -January 8, 2008 Attachments: Colleyville Trails and Sidewalks Committee Minutes September 25, 2007 Colleyville Trails and Sidewalks Committee Worksession Minutes October 30, 2007 History of Legislative File Version: Date: Acting Body: Action Text: 1 01/08/2008 City Council Title Colleyville Trails and Sidewalks Committee Minutes -September 25, 2007 Colleyville Trails and Sidewalks Committee Worksession Minutes -October 30, 2007 City of Colleyville Page 1 Printed on 12/28/2007 C~~Y o/ COLLEYVILLE TRAILS AND SIDEWALKS COMMITTEE ® MEETING MINUTES -September 25, 2007 TpxnR CALL TO ORDER The meeting was called to order at 3:05 p.m. ROLL CALL Present: Gail Manion, Deena Dendy, Odilon Alvarado, David Klenzendorf, Jack Olsen, Judy Atwood, and Councilmember Liaison Tony Licata; Visitors: Charles Bethards - Kingswood HOA, Mike Matton -Kingwood HOA, and Alan Chernoff -Tiffany Park HOA Staff Present: Steve Chutchian, Jeremy Hutt, Matt McCombs and Kathy Moore APPROVAL OF MINUTES Gail Manion requested that Nancy Jane Langford be added to the attendance; verbiage was added to Agenda Item 4 concerning the 2008 Projects to be considered. Judy Atwood requested that her request for information concerning a sidewalk trail along Glade Road be added to Agenda item 2. Also, a spelling correction was made. Judy Atwood made a motion to accept the minutes with changes, and Jack Olsen seconded the motion. AGENDA ITEMS 1. Update on the 2007 Sidewalk Improvements Steve Chutchian gave an update on the 2007 Sidewalk Improvements. There are concerns on a few of the locations, one being the sidewalk on the west side of Pleasant Run Road at Beverly Drive down to Bogart Drive; this was not originally scheduled to be in place by the time school started, however the contractor worked to get it completed by the school opening date of August 27. The design plan for the crossing where the handicap ramp is called for an L-shaped section of sidewalk at the intersection so that the kids could come up the sidewalk to the crosswalk. We were able to expanded the landing area and add several additional feet of sidewalk up Beverly Drive. The second location is a crosswalk at Shelton Road and Pleasant Run Road, which was constructed as the Committee requested. However, when we got across to the east side of Pleasant Run Road, we had to add a couple of culverts into the ditch and created a landing on the east side of the ditch. Another problem encountered was that once the kids reached that point there are no sidewalks on that side of the street for Colleyville Trails and Sidewalks Committee Minutes -September 25, 2007 them to continue on to where the School's walk picks up; there is a trail planned in the future, but at this time there is no funding. Staff decided to use City Street Personnel to install a temporary sidewalk that connects the landing to the School District's walk. The third location was a sidewalk at Waller Lane and Cooks Lane which was designed to go all the way around the outer part of the turn at Cooks and Waller; however, we discovered that we did not have enough right-of-way to build it as designed. We had to do a crosswalk at two locations, one is where the two streets come together and the other is at the location where you end it and you cross over into the walk that goes into the elementary school. We did talk with the Police Department on these modifications. We still have to complete the striping, but we anticipate that to be finished within the next few days. The fourth recommendation by the Committee was that if we had any money left over to use it on Tinker Road, which was an added alternate. However, this alternate was way over any unused funds. If the Committee still wants to consider doing Tinker Road, you may want to look at that for the future budget year. Steve Chutchian made the recommendation that if the Committee is considering changes to the 2008 budget; those changes need to be submitted to Council as soon as possible, so that construction can get underway earlier in the 2008 budget year. Gail Manion stated that the Cooks Lane Project was not what the Committee was hoping for; their hope was to eliminate the need for the kids to have to cross the street. She questioned if there was any prospect in the future to correct this and if the property owner was approached about granting an easement. Steve Chutchian stated that the property owner was not approached concerning the easement. Steve Chutchian reminded the Committee that the City is currently under design for the widening of Bogart Drive, and when construction begins on this project in the Spring of 2008, it will include afull-width trail on the east side of Pleasant Run Road from Bogart Drive up to where it end at the school's property. Additionally, we will be putting a sidewalk in from that same intersection at Pleasant Run Road and Bogart Drive along the north side of Bogart Drive down to Hall-Johnson Road. This will help completed that section. That project will most likely run through late Fall of 2008. 2. Update and Discussion of Sidewalk Priority Rankings Matt McCombs passed out box maps to all Committee members; the box map includes current sidewalk and trail locations, along with purposed locations. Matt McCombs stated that at the last meeting there was discussion on what projects the Committee wanted to look at doing in the long term. Staff has prepared what would be some good criteria for measuring the need for a sidewalk at any given location. In the agenda packet, the Committee was given a "Sidewalk Prioritization Worksheet" which is the bulk of the criteria that we will be looking at. Each criterion is assigned a point value and that is totaled on the second sheet, in addition there are five tie-breakers in the event of a tie. What this is aimed at doing is making sure that we have an active inventory of every potential sidewalk in Colleyville. Matt wanted to bring this worksheet to the Committee to make sure to get everyone's input, once we have a worksheet that Colleyville Trails and Sidewalks Committee Minutes -September 25, 2007 everyone agrees is a good standard, we will then go back to the box map and divide up the boxes, there are 51 boxes, when divided between the Committee and Matt each person will be responsible for approximately 6 boxes. Everyone will take a section and go out and use the worksheet to measure each project. Judy Atwood suggested that a trial run with some of their existing priorities be used to see how they will rank, and if the point values actually push where they want to push. Councilman Licata suggested that priority/public benefit of the sidewalk and the difficulty of the sidewalk should be two different measures. He also agrees that the Committee needs to do a trial run and work with this tool and look at some of the results to see if it will accomplish what the Committee is aiming for. This will help to figure out where the worksheet needs some tweaking to make it a workable tool. This will enable the Committee to use it as justification for future decisions. Discussion continued concerning the "Sidewalk Prioritization Worksheet" and how it will work and possible modifications that will need to be made. It was agreed that this will be a good process and it will bring forward the hidden needs that often get overlooked. Gail Manion also pointed out that during the ranking process, if they find incorrect information on the box map, it should be noted whereas that information can be updated at the same time. The purpose is to take a new look at the entire City, which will enable the Committee to better serve the community. Gail Manion asked if the Committee was willing to do a trial run, taking one box each to see how well the tool works. Odilon Alvarado made a motion that the Committee members each take one box and Matt will update the worksheet that will be used for their trial run. They also agreed that they will meet in one month to have a work session to review their findings and determine how well the process works in identifying the needs of the City. Deena Dendy seconded the motion, the vote was unanimous. Councilman Licata gave a brief overview of some possible funding through the Colleyville Economic Development Corporation (CEDC) budget, which is tied to a half- cent sales tax dedication which includes things such as parks and recreation...which includes trails. There is a long-term five year plan that comes from the trail plan. This year there is $170,000 dedicated to the L.D. Lockett Trail connector which is supposed to connect the L.D. Lockett Trail to the Webb House. Also projected in two years is an amount of $500,000 for a segment of trail along Pleasant Run Road. Councilman Licata would like the Committee to look at changing the timing of the two trails and move the Pleasant Run Road Trail ahead of the L.D. Lockett Trail. Gail Manion asked to entertain a motion to reiterate the priority of the Pleasant Run Trail north of the school to Tinker Road over the section south of the school and over the Webb Crossing; she also requested that the Engineering Department look at that section again and give updated estimates. Jack Olsen moved to make the motion and David Klenzendorf seconded the motion, the vote was unanimous. Noting that this will be contingent on the Safe Route to School Grant, but it will be useful information to know how far the money will go. Matt stated that we could possibly know something on the grant by the scheduled work session on the October 30. Colleyville Trails and Sidewalks Committee Minutes -September 25, 2007 3. Update of the Sidewalk Escrow Process Matt McCombs gave a brief update on the Sidewalk Escrow Process. Staff has currently implemented an Engineering Practice of building sidewalk instead of escrowing funds for future sidewalks. Staff feels that the Land Development Code supports this process. There are a few developments that are already in the final stages of completion, which have already been granted; but all other existing developments will move forward with the building of sidewalks. Judy Atwood questioned the status of the escowed funds on two Glade Road houses. 4. Consideration of a Sidewalk Proposal from Kingswood Estates Mr. Charles Bethards who is on the Board of Directors for the Kingswood Homeowners Association spoke on behalf of the Kingwoods HOA. Their problem is a 70' gap of sidewalk along the south side of Kingswood Lane where it approaches Riverwalk Drive. Their request is to have this section of sidewalk included in the FY08 sidewalk list of projects for consideration. Mr. Bethards stated that since the development at Market Street the traffic along Riverwalk Drive has dramatically increased, along with pedestrian traffic, which increases the need for this section of sidewalk. They feel that this section of sidewalk should have been put in with the construction of Riverwalk Drive, which would have closed the missing section. The estimated cost is $1500. Gail Manion stated that the Committee was not yet at the point of determining what their priority projects will be for the upcoming year, but they would certainly add this to their projects to consider. The Committee should have their priority projects determined by January 2008. 5. Consideration of a Sidewalk Proposal from Tiffany Park Mr. Alan Chernoff who is the Vice-President of the Tiffany Park Homeowners Association spoke on their behalf. Their request is that the Committee considers the construction of a missing section of sidewalk along Brown Trail, behind the Walgreens. The property is owned by the Colleyville Assembly of God Church and they are in support of having this sidewalk connection. The sidewalk section is approximately 100' long and would require no additional drainage improvements. This improvement would benefit several subdivisions and citizens within the City. The preliminary cost estimate was $1500 to $2000, based on the footage. Gail stated that the Committee would add this request to the list of projects to consider in FY08. 6. Suggestions for future Agenda Items Gail would like to add as a future agenda item, the sidewalks around the school; she feels that since school has started they need to re-look at the school, and review their priority list. Colleyville Trails and Sidewalks Committee Minutes -September 25, 2007 STAFF REPORTS The committee set a work session for Tuesday, October 30, 2007 at 4:00 p.m. and a regular quarterly meeting for Tuesday, December 11, 2007 at 3:00 p.m. CITIZEN COMMENTS There were no Citizen comments. ADJOURNMENT The meeting adjourned at 4:57 p.m. Respectfully Submitted, Kathy E. Moore Administrative Assistant Approved on: December 11, 2007 Colleyville Trails and Sidewalks Committee Minutes -September 25, 2007 (;11 Y u! COLLEYVILLE TRAILS AND SIDEWALKS COMMITTEE ® WORKSESSION MINUTES -October 30, 2007 Texs~s CALL TO ORDER The meeting was called to order at 4:02 p.m. ROLL CALL Present: Gail Manion, Deena Dendy, Odilon Alvarado, David Klenzendorf, Jack Olsen, Judy Atwood, Nancy Jane Langford and Councilmember Liaison Tony Licata Staff Present: Steve Chutchian, Jeremy Hutt, Matt McCombs, Monica Walsh and Kathy Moore WORKSESSION AGENDA ITEMS 1. Discussion of the Pleasant Run Trail Cost Estimate Steve Chutchian stated that we looked at the $170,000, currently earmarked for putting the trail in at the Webb House, to see how much trail on the east side of Pleasant Run Road could be put in for that amount of money. We looked at it from two directions; if you start at Tinker Road and go south, where would it terminate? And if we start at the north end of the Elementary School property, how far can we go? Councilman Licata gave a brief update concerning the CEDC funds possibly available for the Pleasant Run Road Trail. Jeremy Hutt gave an update on the existing cost estimates along Pleasant Run Road, with the estimates being broke down into several different sections at key break points. This was to give the Committee an idea of what sections can be done for what amount of money. There was varies discussions on what neighborhoods would best be served; what connectivy options there would be; what funding is available and the time frame of the available funds. The Committee requested additional cost estimates from the Engineering Staff to be brought to the next meeting. Mr. Licata requested that at the next meeting the maps be available to be put on the projection screen. 2. Update on the Safe Route to School Grant Matt McCombs announced that the City did not receive the Safe Route to School Grant, and that he plans to review the grant applications of the surrounding Cities that did receive a grant. Those surrounding Cities were Hurst, Southlake, Grapevine, and Trophy Club. He will identify what we might do differently and include those elements in next years grant application. Colleyville Trails and Sidewalks Committee Worksession Minufes -October 30, 2007 3. Discussion of the Sidewalk Priority Ranking Worksheets Each Committee members gave an update on how the worksheet worked for them and the ranking they came up with for their area, while using the worksheet. There appeared to be problems with the worksheet, as to how each member defined the questions on the worksheet. There were different interpretations of how the worksheet was to be completed, and the meanings of some of the questions. The Committee determined that there are many questions on the worksheet that they would not know the answer; such as, if right-of-way exists. Discussion continued on the strengths and weaknesses of the process. It was agreed that there was more work to be done on the worksheet and the process. STAFF REPORTS The committee will meet for their regular quarterly meeting, which was previously set for Tuesday, December 11, 2007 at 3:00 p.m. ADJOURNMENT The meeting adjourned at 6:08 p.m. Respectfully Submitted, Kathy E. Moore Administrative Assistant Approved on: December 11, 2007 Colleyville Trails and Sidewalks Committee Worksession Minutes -October 30, 2007 RESOLUTION R-08-2930 A RESOLUTION APPROVING COUNCIL ACTION UNDER BUSINESS AT THE REGULAR COUNCIL MEETING OF JANUARY 8, 2008 WHEREAS, Council has taken action on certain items on the agenda under Business. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the agenda decisions approved by Council action under Business this date and not otherwise adopted by Ordinance and/or separate Resolution as follows are hereby adopted: a. THAT AND IT IS SO RESOLVED. APPROVED BY A VOTE OF AYES, NAYS AND ABSTENTIONS ON THIS THE DAY OF 2008. ATTEST: CITY OF COLLEYVILLE Cynthia Singleton, TRMC, CMC David Kelly City Secretary Mayor