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HomeMy WebLinkAboutColleyville Trails and Sidewalks Committee-Agenda Packets-12/11/2007~, - Il~ Texas PUBLIC NOTICE COLLEYVILLE TRAILS AND SIDEWALKS COMMITTEE AGENDA Tuesday, December 11, 2007 3:00 P.M. COLLEYVILLE CITY HALL EXECUTIVE CONFERENCE ROOM 100 MAIN STREET 3RD FLOOR The agenda for this meeting will be as follows: 1. Call to Order 2. Approval of Meeting Minutes for September 25, 2007 3. Approval of the Worksession Minutes for October 30, 2007 4. Update of Current Development Improvements Citywide 5. Update of the Pleasant Run Trail Cost Estimates 6. Update and Discussion of the CIP Sidewalk Projects 7. Citizen Comments 8. Adjournment 1 certify that this notice was posted on the City Hall Bulletin Board on Friday, December 7, 2007, by S:OOpm. i~J/ Kathy E Moore Engineering Assistant Colleyville Trails and Sidewalks Committee Agenda -December 11, 2007 Gt~Y oI TCxae COLLEYVILLE TRAILS AND SIDEWALKS COMMITTEE MEETING MINUTES -September 25, 2007 CALL TO ORDER The meeting was called to order at 3:05 p. m. ROLL CALL Present: Gail Manion, Deena Dendy, Odilon Alvarado, David Klenzendorf, Jack Olsen, Judy Atwood, and Councilmember Liaison Tony Licata; Visitors: Charles Bethards - Kingswood HOA, Mike Matton -Kingwood HOA, and Alan Chernoff -Tiffany Park HOA Staff Present: Steve Chutchian, Jeremy Hutt, Matt McCombs and Kathy Moore APPROVAL OF MINUTES Gail Manion requested that Nancy Jane Langford be added to the attendance; verbiage was added to Agenda Item 4 concerning the 2008 Projects to be considered. Judy Atwood requested that her request for information concerning a sidewalk trail along Glade Road be added to Agenda item 2. Also, a spelling correction was made. Judy Atwood made a motion to accept the minutes with changes, and Jack Olsen seconded the motion. AGENDA ITEMS 1. Update on the 2007 Sidewalk Improvements Steve Chutchian gave an update on the 2007 Sidewalk Improvements. There are concerns on a few of the locations, one being the sidewalk on the west side of Pleasant Run Road at Beverly Drive down to Bogart Drive; this was not originally scheduled to be in place by the time school started, however the contractor worked to get it completed by the school opening date of August 27. The design plan for the crossing where the handicap ramp is called for an L-shaped section of sidewalk at the intersection so that the kids could come up the sidewalk to the crosswalk. We were able to expanded the landing area and add several additional feet of sidewalk up Beverly Drive. The second location is a crosswalk at Shelton Road and Pleasant Run Road, which was constructed as the Committee requested. However, when we got across to the east side of Pleasant Run Road, we had to add a couple of culverts into the ditch and created a landing on the east side of the ditch. Another problem encountered was that once the kids reached that point there are no sidewalks on that side of the street for Colleyville Trails and Sidewalks Committee Minutes -September 25, 2007 them to continue on to where the School's walk picks up; there is a trail planned in the future, but at this time there is no funding. Staff decided to use City Street Personnel to install a temporary sidewalk that connects the landing to the School District's walk. The third location was a sidewalk at Waller Lane and Cooks Lane which was designed to go all the way around the outer part of the turn at Cooks and Waller; however, we discovered that we did not have enough right-of-way to build it as designed. We had to do a crosswalk at two locations, one is where the two streets come together and the other is at the location where you end it and you cross over into the walk that goes into the elementary school. We did talk with the Police Department on these modifications. We still have to complete the striping, but we anticipate that to be finished within the next few days. The fourth recommendation by the Committee was that if we had any money left over to use it on Tinker Road, which was an added alternate. However, this alternate was way over any unused funds. If the Committee still wants to consider doing Tinker Road, you may want to look at that for the future budget year. Steve Chutchian made the recommendation that if the Committee is considering changes to the 2008 budget; those changes need to be submitted to Council as soon as possible, so that construction can get underway earlier in the 2008 budget year. Gail Manion stated that the Cooks Lane Project was not what the Committee was hoping for; their hope was to eliminate the need for the kids to have to cross the street. She questioned if there was any prospect in the future to correct this and if the property owner was approached about granting an easement. Steve Chutchian stated that the property owner was not approached concerning the easement. Steve Chutchian reminded the Committee that the City is currently under design for the widening of Bogart Drive, and when construction begins on this project in the Spring of 2008, it will include afull-width trail on the east side of Pleasant Run Road from Bogart Drive up to where it end at the school's property. Additionally, we will be putting a sidewalk in from that same intersection at Pleasant Run Road and Bogart Drive along the north side of Bogart Drive down to Hall-Johnson Road. This will help completed that section. That project will most likely run through late Fall of 2008. 2. Update and Discussion of Sidewalk Priority Rankings Matt McCombs passed out box maps to all Committee members; the box map includes current sidewalk and trail locations, along with purposed locations. Matt McCombs stated that at the last meeting there was discussion on what projects the Committee wanted to look at doing in the long term. Staff has prepared what would be some good criteria for measuring the need for a sidewalk at any given location. In the agenda packet, the Committee was given a "Sidewalk Prioritization Worksheet" which is the bulk of the criteria that we will be looking at. Each criterion is assigned a point value and that is totaled on the second sheet, in addition there are five tie-breakers in the event of a tie. What this is aimed at doing is making sure that we have an active inventory of every potential sidewalk in Colleyville. Matt wanted to bring this worksheet to the Committee to make sure to get everyone's input, once we have a worksheet that Colleyville Trails and Sidewalks Committee Minutes -September 25, 2007 everyone agrees is a good standard, we will then go back to the box map and divide up the boxes, there are 51 boxes, when divided between the Committee and Matt each person will be responsible for approximately 6 boxes. Everyone will take a section and go out and use the worksheet to measure each project. Judy Atwood suggested that a trial run with some of their existing priorities be used to see how they will rank, and if the point values actually push where they want to push. Councilman Licata suggested that priority/public benefit of the sidewalk and the difficulty of the sidewalk should be two different measures. He also agrees that the Committee needs to do a trial run and work with this tool and look at some of the results to see if it will accomplish what the Committee is aiming for. This will help to figure out where the worksheet needs some tweaking to make it a .workable tool. This will enable the Committee to use it as justification for future decisions. Discussion continued concerning the "Sidewalk Prioritization Worksheet" and how it will work and possible modifications that will need to be made. It was agreed that this will be a good process and it will bring forward the hidden needs that often get overlooked. Gail Manion also pointed out that during the ranking process, if they find incorrect information on the box map, it should be noted whereas that information can be updated at the same time. The purpose is to take a new look at the entire City, which will enable the Committee to better serve the community. Gail Manion asked if the Committee was willing to do a trial run, taking one box each to see how well the tool works. Odilon Alvarado made a motion that the Committee members each take one box and Matt will update the worksheet that will be used for their trial run. They also agreed that they will meet in one month to have a work session to review their findings and determine how well the process works in identifying the needs of the City. Deena Dendy seconded the motion, the vote was unanimous. Councilman Licata gave a brief overview of some possible funding through the Colleyville Economic Development Corporation (CEDC) budget, which is tied to a half- cent sales tax dedication which includes things such as parks and recreation... which includes trails. There is a long-term five year plan that comes from the trail plan. This year there is $170,000 dedicated to the L.D. Lockett Trail connector which is supposed to connect the L.D. Lockett Trail to the Webb House. Also projected in two years is an amount of $500,000 for a segment of trail along Pleasant Run Road. Councilman Licata would like the Committee to look at changing the timing of the two trails and move the Pleasant Run Road Trail ahead of the L.D. Lockett Trail. Gail Manion asked to entertain a motion to reiterate the priority of the Pleasant Run Trail north of the school to Tinker Road over the section south of the school and over the Webb Crossing; she also requested that the Engineering Department look at that section again and give updated estimates. Jack Olsen moved to make the motion and David Klenzendorf seconded the motion, the vote was unanimous. Noting that this will be contingent on the Safe Route to School Grant, but it will be useful information to know how far the money will go. Matt stated that we could possibly know something on the grant by the scheduled work session on the October 30. Colleyville Trails and Sidewalks Committee Minutes -September 25, 2007 3. Update of the Sidewalk Escrow Process Matt McCombs gave a brief update on the Sidewalk Escrow Process. Staff has currently implemented an Engineering Practice of building sidewalk instead of escrowing funds for future sidewalks. Staff feels that the Land Development Code supports this process. There are a few developments that are already in the final stages of completion, which have already been granted; but all other existing developments will move forward with the building of sidewalks. 4. Consideration of a Sidewalk Proposal from Kingswood Estates Mr. Charles Bethards who is on the Board of Directors for the Kingswood Homeowners Association spoke on behalf of the Kingwoods HOA. Their problem is a 70' gap of sidewalk along the south side of Kingswood Lane where it approaches Riverwalk Drive. Their request is to have this section of sidewalk included in the FY08 sidewalk list of projects for consideration. Mr. Bethards stated that since the development at Market Street the traffic along Riverwalk Drive has dramatically increased, along with pedestrian traffic, which increases the need for this section of sidewalk. They feel that this section of sidewalk should have been put in with the construction of Riverwalk Drive, which would have closed the missing section. The estimated cost is $1500. Gail Manion stated that the Committee was not yet at the point of determining what their priority projects will be for the upcoming year, but they would certainly add this to their projects to consider. The Committee should have their priority projects determined by January 2008. 5. Consideration of a Sidewalk Proposal from Tiffany Park Mr. Alan Chernoff who is the Vice-President of the Tiffany Park Homeowners Association spoke on their behalf. Their request is that the Committee considers the construction of a missing section of sidewalk along Brown Trail, behind the Walgreens. The property is owned by the Colleyville Assembly of God Church and they are in support of having this sidewalk connection. The sidewalk section is approximately 100' long and would require no additional drainage improvements. This improvement would benefit several subdivisions and citizens within the City. The preliminary cost estimate was $1500 to $2000, based on the footage. Gail stated that the Committee would add this request to the list of projects to consider in FY08. 6. Suggestions for future Agenda Items Gail would like to add as a future agenda item, the sidewalks around the school; she feels that since school has started they need to re-look at the school, and review their priority list. Colleyville Trails and Sidewalks Committee Minutes -September 25, 2007 STAFF REPORTS The committee set a work session for Tuesday, October 30, 2007 at 4:00 p.m. and a regular quarterly meeting for Tuesday, December 11, 2007 at 3:00 p.m. CITIZEN COMMENTS There were no Citizen comments. ADJOURNMENT The meeting adjourned at 4:57 p.m. Respectfully Submitted, ~• Kathy E. oore Administrative Assistant Approved on: December 11, 2007 Colleyville Trails and Sidewalks Committee Minutes -September 25, 2007 GItY n! TCiaP COLLEYVILLE TRAILS AND SIDEWALKS COMMITTEE WORKSESSION MINUTES -October 30, 2007 CALL TO ORDER The meeting was called to order at 4:02 p.m. ROLL CALL Present: Gail Manion, Deena Dendy, Odilon Alvarado, David Klenzendorf, Jack Olsen, Judy Atwood, Nancy Jane Langford and Councilmember Liaison Tony Licata Staff Present: Steve Chutchian, Jeremy Hutt, Matt McCombs, Monica Walsh and Kathy Moore WORKSESSION AGENDA ITEMS 1. Discussion of the Pleasant Run Trail Cost Estimate Steve Chutchian stated that we looked at the $170,000, currently earmarked for putting the trail in at the Webb House, to see how much trail on the east side of Pleasant Run Road could be put in for that amount of money. We looked at it from two directions; if you start at Tinker Road and go south, where would it terminate? And if we start at the north end of the Elementary School property, how far can we go? Councilman Licata gave a brief update concerning the CEDC funds possibly available for the Pleasant Run Road Trail. Jeremy Hutt gave an update on the existing cost estimates along Pleasant Run Road, with the estimates being broke down into several different sections at key break points. This was to give the Committee an idea of what sections can be done for what amount of money. There was varies discussions on what neighborhoods would best be served;. what connectivy options there would be; what funding is available and the time frame of the available funds. The Committee requested additional cost estimates from the Engineering Staff to be brought to the next meeting. Mr. Licata requested that at the next meeting the maps be available to be put on the projection screen. 2. Update on the Safe Route to School Grant Matt McCombs announced that the City did not receive the Safe Route to School Grant, and that he plans to review the grant applications of the surrounding Cities that did receive a grant. Those surrounding Cities were Hurst, Southlake, Grapevine, and Trophy Club. He will identify what we might do differently and include those elements in next years grant application. Colleyville Trails and Sidewalks Committee Worksession Minutes -October 30, 2007 3. Discussion of the Sidewalk Priority Ranking Worksheets Each Committee members gave an update on how the worksheet worked for them and the ranking they came up with for their area, while using the worksheet. There appeared to be problems with the worksheet, as to how each member defined the questions on the worksheet. There were different interpretations of how the worksheet was to be completed, and the meanings of some of the questions. The Committee determined that there are many questions on the worksheet that they would not know the answer; such as, if right-of-way exists. Discussion continued on the strengths and weaknesses of the process. It was agreed that there was more work to be done on the worksheet and the process. STAFF REPORTS The committee will meet for their regular quarterly meeting, which was previously set for Tuesday, December 11, 2007 at 3:00 p.m. ADJOURNMENT The meeting adjourned at 6:08 p.m. Respectfully Submitted, Kathy E. oore Administrative Assistant Approved on: December 11, 2007 Colleyville Trails and Sidewalks Committee Worksession Minutes -October 30, 2007 ;; ~ City of Colleyville l~ ~ ® 1~ Main Street Colle ille, Texas 76034 (817) 503-1000 r~~°- Agenda Briefing www-colleyville.com File Number: File Type: Resolution Status: Consent Agenda Version: 1 Requester: Office of the City Manager Agenda Date: 04/03/2007 Agenda No.: 4b Controlling Body: City Council Final Action: File Name: Approval of the Colleyville Trails and Sidewalks Committee recommendations for FY 2006-07 sidewalk construction Attachments: Colleyville Trails and Sidewalks Committee 2007 Sidewalk Priorities Original CIP Revised CIP.pdf History of Legislative File Version: Date: Acting Body: Action Text 04/03/2007 City Council Title Approval of the Colleyville Trails and Sidewalks Committee recommendations for the FY 2006-07 sidewalk construction Explanation Reading and Public Hearing The Trails, Pathways and Sidewalks Five Year Capital Improvement Program (CIP) was authorized by Council on January 17, 2006, and provided an annual schedule for sidewalk funding and construction. Sidewalk improvements were designated in certain areas for each of the five consecutive years. Funding for FY 2006-07 has been established in the amount of $35,000.00 and includes the following locations: • Glade Road at Behrens Court • Glade Road at the intersection of Stafford Drive and Bluebonnet Drive • Glade Road, Duke Tract at Riverwalk Drive The Colleyville Trails and Sidewalks Committee recommends the following changes to the Five Year Capital Improvement Program. The FY 2006-07 projects listed above will be moved to FY 2007-08 to accommodate the needs of the new elementary school which is currently under construction along Pleasant Run Road. Accordingly, the remaining sidewalk projects for FY 2007-2010 will be moved down the list, by one year. The new recommendations for FY 2006-07 sidewalk improvements are as follows: • The west side of Pleasant Run Road from Beverly Drive to Bogart Drive ($8,500) • The west side of Waller Lane and the south side of Cooks Lane ($14,500) • A crosswalk at the intersection of Shelton Road and Pleasant Run Road ($1,000) City of Colleyville Page 1 Printed on 3/29/2007 Agenda Briefing Continued • Construction of a portion of sidewalk along the north side of Tinker road from Emerald Drive to Pleasant Run Road ($11,000) Financial Impact It has been determined funds totaling $35,000.00 are available from the Engineering operating budget, line item 001-18-6388, sidewalk construction. Recommendation Approval City of Colleyville page y Printed on 3/29/2U07 Memorandum To: Mayor and Council CC: City Staff From: Gail Manion, Chair Trails and Sidewalks Committee Date: 3/14/2007 Re: Trails and Sidewalk Committee 2007 Sidewalk Priorities Update Due to the construction of the new Colleyville Elementary School, the sidewalk priorities have changed. The following represent the realignment of priorities as voted on and unanimously approved by the Colleyville Trails and Sidewalks Committee. The projects listed on the CIP plan for the next five years are now a lower priority than the projects needed around the school, and should be shifted down in ranking by one year, respectively. The recommended projects for 2007 are: The west side of Pleasant Run, from Beverly to Bogart, and continuing around the corner of Beverly. The Police Department has proposed a crosswalk at the intersection of Bogart and Pleasant Run. This project will allow children approaching that crosswalk from Beverly to remain off and away from the street. Linear feet: 315+ Estimated Cost: $8,500 The west side of Waller Lane and the south side of Cooks Lane. This project will connect the current sidewalk from Hardage Estates to the existing school access point at Cooks Ln. Linear Feet: 650 Estimated Cost: $14,500 Shelton Road crosswalk and connection to north end of school property trait. This project location has not been defined. The east side of Pleasant Run is a preferred location, but it is on the trail plan, and therefore sidewalk funds cannot be expended there. A small temporary pathway could be an option on the east side or the west side, with input from the police department about a crossing location. Construction of these projects would use the budgeted amount of sidewalk fund for 2006-2007. If any of these projects could not be constructed, the backup project would be a section of the north side of Tinker from Emerald to Pleasant Run. Respectfully Submitted, Gail Manion, Chair Trails and Sidewalk Committee Original Sidewalk CIP Year Trai115idevvalk Segment- pescription Project Cost This is a 5' wide sidewalk on This project is approximately ' ~''~'``` Glade Road at Behren's Court the south side of Glade Road 478 linear feet and will require $20,000 ~~~ Sidewalk between Behren's Road and easement or right-of--way Behren's Court acquisition Glade Road at Stafford - Bluebonnet Intersection This is a 5' wide sidewalk This project is approximately $ 7 500 Crosswalk 200 linear feet Glade Road -Duke tract at This is a 5' wide sidewalk on This project is approximately Riverwalk Drive the south side of Glade Road 275 linear feet from Riverwalk $ 4,500 Dr intersection to the east ~#~ Glade Road (Hubbard Tract) This is a 5' wide sidewalk This project is approximately 275 linear feet $10,000 This project extends from `i$ Glade Road at Bedford Road This is a 5' wide sidewalk Bedford Road to the entrance to the Albertson's shopping center $ 20,000 «> This is a 5' wide sidewalk, This project will connect ~{)t38 Hardage Cut-through approximately 1,100 linear Ponderosa with Cooks Lane feet $ 37,490 t3~; No projects scheduled `'~ Glade Road at Bluebonnet This project is approximately ~~'~~~ This is a 5' wide sidewalk (Bone Est. property) 380 linear feet $22,000 Revised Sidewalk CIP Year 'Trail/Sidevva(k Segment 4escriptivn Project Cost This is a 5' sidewalk on the '?? '?; Pleasant Run from Beverly West side of Pleasant Run #~ Drive to Bogart Drive (West between Beverly and Bogart This project is approximately $ 8 500 Side) and continuing around the 315 linear feet. corner of Beverly. This is a 4' sidewalk on the ""> West side of Waller and `°""""` Waller Lane (West side) and This project is approximately ~''~t)'T. continuing around the North $14,500 Cooks Lane (South Side) side of Cooks to the 650 linear feet. ___ schoolvard cuthrough. Pleasant Run/Shelton Drive This is a crosswalk at the intersection of Pleasant Run $ 1,000 crosswalk and Shelton Drive. Tinker Road from Emerald This is a 4' sidewalk on the North Side of Tinker from This project is approximately `:~{)()? Drive to Pleasant Run (North Emerald Drive to Pleasant 610 linear feet. $11,000 side) Run. This is a 5' wide sidewalk on This project is approximately '`' ~ Glade Road at Behren's Court the south side of Glade Road 478 linear feet and will require $20,000 '~~ Sidewalk between Behren's Road and easement or right-of--way . Behren's Court acquisition Glade Road at Stafford - Bluebonnet Intersection (This is a 5' wide sidewalk (This project is approximately) $ 7,500 I Crosswalk 200 linear feet Glade Road -Duke tract at This is a 5' wide sidewalk on This project is approximately Riverwalk Drive the south side of Glade Road 275 linear feet from Rivervvalk $ 4,500 Dr intersection to the east Glade Road (Hubbard Tract) This is a 5' wide sidewalk Glade Road at Bedford Road This is a 5' wide sidewalk This project is approx 275 linear feet i nis project extends trc Bedford Road to the entrap to the Albertson's shoppi $10,000 ~ $ 20 Hardage Cut-through This is a 5' wide sidewalk, This project will connE approximately 1,100 linear Ponderosa with Cooks Lane feet $ 37,490 ~ "'"` Glade Road at Bluebonnet This project is approximately ~"~~: This is a 5' wide sidewalk (Bone Est. property) 380 linear feet $ 22,000