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HomeMy WebLinkAboutPlanning and Zoning Commission-Minutes-7/23/2001Impact Fee Advisory Committee Minutes -July 23, 2001 Page 1 of 3 - App~OVed on Augast 712, 2002 The regular meeting of the City of Colleyville Impact Fee Advisory Committee was called to order by Chairman Hart at 6:00 P.M. on July 23, 2001. Jan Levy, Planning & Zoning Assistant, administered the oath of office to Earl Swift as Planning & Zoning Commissioner Place 2 Roll Call: Present: Jo Ann Gasper, Luann Edwards, Earl Swift, Mark Hollis, Bryan Hill, Andrew Wayne, Larry Cole, Tom Hart Absent: Jeff Wall Staff: Barry LeBaron, Clayton Husband, Jan Levy Approval of Minutes: March 13, 2000 Commissioner Gasper moved to approve the minutes of the March 13, 2000 meeting as written. Andrew Wayne seconded the motion. The vote being: Ayes: Gasper, Edwards, Swift, Hollis, Wall, Hill, Hart, Wayne, Cole Noes: None REVIEW AND STATUS OF IMPACT FEE ACCOUNTS Barry LeBaron presented the case to the Committee. He said the Texas Local Government Code says that the Capital Improvement Advisory Committee should meet on asemi-annual basis and at least review the numbers and see if the impact fees are doing what they are supposed to be doing. He said this would give the Committee and opportunity to say that the collection rate needs to be changed, either increased or decreased accordingly depending how development is going along in the community. Mr. LeBaron said he had the Finance Director print out the status of the impact fees as of the end of June and the three different impact fees (roadway, water, and sewer). He distributed a copy of the section of the Land Development Code relating to Impact Fees with the Fee Schedule. He explained that the roadway impact fee is divided into two separate service areas with one east of Hwy. 26 and one west of Hwy. 26. Barry said the report indicates what was the cash balance in each area at the end of September 2001 and how much was collected, and the projects that the fees were spent on. He said that the engineering department said Colleyville 2000 Waterline Replacement figures represents a number of projects scattered throughout the City that are on the Capital Improvements Plan. He said that the City has a buildout water system and sewer system map and if the water lines are over 8"and if they are put in by the developer, they are eligible for reimbursement for over-sizing. He said the reimbursement comes out of the impact fees and the City could use those fees to put the lines in themselves and that is what the 2000 Replacement Waterline program is doing. Impact Fee Advisory Committee Minutes -July 23, 2001 Page 2 of 3 - App~OVed on August 72, 2002 He said based on what the Engineering Department and Finance Directory have told him it looks like the fees are doing what they are supposed to be doing and staff recommends that no changes are made at this time. Jo Ann Gasper said she is intrigued by why there is such a difference in the opening balance between Service Area 1 and Service Area 2. Barry LeBaron said that the eastside of the City is basically built out and there have not been as many projects to spend the money on until Hall Johnson came along. He said that the account on the eastside has probably accumulated a lot of cash over the years and nothing has been spent on projects. Jo Ann Gasper said that they should see the account decline as they move closer to buildout. Larry Cole asked if there are projects planned for the funds in Service Area 1. Mr. LeBaron said he did not know. Luann Edwards asked if the money can be used on Highway 26. Mr. LeBaron said that it could not be used until after September because one of the changes made to the legislation this year is to allow impact fees to be used as a matching share for State projects. He said that he didn't know if any of the funds have been earmarked for the widening project, but a couple of the traffic signals will be eligible for local funding. Ms. Edwards asked why there was not interest income reported on the accounts. Mr. LeBaron said he did not know. Larry Cole said there is a ten year time frame to spend funds and if they are not spent, they need to be paid back. He said that the City might be close to that limit, like with Woodland Hills. He said that if the funds are not spent they are sent back to the homeowner and not the developer. Jo Ann Gasper said that she assumes the system is a "first in-first out" as far as allocating dollars, so she would guess that there is not a problem with using the funds. Chairman Hart asked Barry LeBaron to check into the timeframe as to when the funds need to be used. He said that they would recommend as a panel that the funds are used. Larry Cole said that he thought Pool Road by the school got a bulk of Woodland Hills funds. Jo Ann Gasper asked what the impact would be to Colleyville by extending the service area from three to six miles. Barry LeBaron responded that it would mean that the City may be able to eliminate having two service areas and only have one after September 1, 2001 when the law goes into effect. He explained the law and how the calculations are made. Barry LeBaron told the Committee that if they concurred with the report, Tom Hart would need to sign the letter to the City Council. Tom Hart read the letter to the Committee. Jo Ann Gasper moved to approve the report and transmit the letter to City Council. Earl Swift seconded the motion. The vote being: Impact Fee Advisory Committee Minutes -July 23, 2001 Page 3 of 3 - App~OVed on August 72, 2002 Ayes: Gasper, Edwards, Swift, Hollis, Hill, Wayne, Cole, Hart Noes: None ADJOURNMENT: The meeting adjourned at 6:20 p.m. Respectfully Submitted, Jan Levy Planning & Zoning Assistant Approved on: August 12, 2002 as written.