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HomeMy WebLinkAboutCity Council-Minutes-3/21/2017 City of Colleyville Page 1 City of Colleyville City Council Agenda City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Tuesday, March 21, 2017 WORKSESSION 5:00 PM EXECUTIVE CONFERENCE ROOM THIRD FLOOR CALL TO ORDER WS-1 Discussion of classification and compensation study WS-2 Presentation and discussion of proposals received for the City's solid waste and recycling franchise WS-3 Discussion of a Colleyville Special Events Ad Hoc Committee WS-4 Discussion of the March 21, 2017, City Council regular agenda items 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with attorney on legal issues raised by public hearing or action items on the agenda Section 551.071 - Legal - Consultation with the City Attorney regarding contemplated litigation concerning enforcement of Planned Unit Development Ordinance O-13-1867 Section 551.071 - Legal - Consultation with City Attorney regarding contemplated litigation concerning pending construction activity and operations of the TexRail project within the City Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information that the City has received from business prospects that the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect City Council Agenda March 21, 2017 City of Colleyville Page 2 REGULAR MEETING 7:30 P.M. CITY COUNCIL CHAMBERS INVOCATION: Pastor Ricky Texada, Covenant Church PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-17-4104 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition In recognition of Colleyville's Featured Business of the Month - Davenport Motor Co., 6800 Colleyville Boulevard - Dane and Cathy Bailey, owners and Randy George, Service Manager - Mayor Richard Newton and Interim Assistant City Manager/Executive Director of Economic Development and Communications Mark Wood 4. CONSENT: READING AND PUBLIC HEARING - RESOLUTION R-17- 4105 4a Approval of the minutes of the regular City Council meeting of March 7, 2017 4b Approval of the minutes of the City Council worksession of March 9, 2017 5. ORDINANCE(S): SECOND READING AND PUBLIC HEARING 5a Ordinance O-17-2007 Consideration of a Special Use Permit for alcohol beverage sales (on- premises consumption) on Lot 1R1, Block 1, of the Market Addition, located at 5005 Colleyville Boulevard, Case ZC16-024 6. RESOLUTION(S): READING AND PUBLIC HEARING 6a Resolution R-17-4106 Approval of an amendment to the comprehensive Five-Year Capital Improvement Program for Fiscal Years 2017-2021 City Council Agenda March 21, 2017 City of Colleyville Page 3 6b Resolution R-17-4107 Approval of an Interlocal Agreement with Tarrant County for the rehabilitation of Brown Trail, south of Cheek-Sparger Road, and authorize the city manager to execute the agreement 7. DISCUSSION OF ITEMS NOT FOR ACTION 7a Monthly Financial Report - February 2017 7b Update on the SH26 Project 8. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA 9. REPORTS Planning and Zoning Commission Meeting Minutes - February 13, 2017 Sign Board of Appeals Meeting Minutes - January 10, 2017 10. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR MARCH 21, 2017 - READING AND PUBLIC HEARING - RESOLUTION R-17- 4107 11. ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards March 17, 2017 by 5:00 p.m. Amy Shelley, TRMC City Secretary A quorum of any Colleyville board, commission, or committee may be present at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1133, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 City of Colleyville City Council Minutes City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Tuesday, March 21, 2017 Mayor Pro Tem Chris Putnam called the Colleyville City Council Worksession to order on Tuesday, March 21, 2017, at 5:00 p.m. ROLL CALL: Mayor Pro Tem Chris Putnam, and Councilmembers Bobby Lindamood, Jody Short, Nancy Coplen and Mike Taylor ABSENT: Mayor Richard Newton and Councilmember Tammy Nakamura City Manager Jennifer Fadden, Assistant City Manager/Director of Public Safety Mike Holder, Interim Assistant City Manager and Executive Director of Economic Development and Communications Mark Wood, Fire Chief Brian Riley, Assistant Police Chief Robert Hinton, Interim Chief Financial Officer Winston Duke, Human Resources Director Rachel Huitt, Public Works Director Jeremy Hutt, City Engineer Cheryl Taylor, Community Development Director Ben Bryner, Principal Planner Shane Pace, Recreation and Library Director Mary Rodne, Accounting Manager Karen Hines, Parks Manager Heather Dowell, Marketing Coordinator Dustin Dangli, SH26 Coordinator James Hubbard, Strategic Services Manager Adrienne Lothery, Information Systems Manager Chris Pena, City Attorney Whitt Wyatt, and City Secretary Amy Shelley WS-1 Discussion of classification and compensation study Human Resources Director Rachel Huitt and James Britton, Management Advisory Group International, Inc., presented this item and briefed the City Council. Councilmember Taylor asked staff if Colleyville is losing sworn positions at a different rate, to a different market place, more than the non-sworn. Assistant City Manager/Director of Public Safety Mike Holder replied Colleyville has lost fire personnel to the City of Irving. On the police side, we are just starting to see loss, especially along the northern corridor of the metroplex, Collin County, where they are paying significantly more, which is likely a trend we’ll continue to see. Councilmember Taylor asked Mr. Britton if DFW indicates the airport or area. Mr. Britton replied the airport. Councilmember Taylor stated the entire DFW (Metropolitan Statistical Area – MSA) area needs to be considered, not just the airport. Mayor Pro Tem Putnam agreed about adding the city of Allen to the market comparison. City Council Minutes March 21, 2017 City of Colleyville Page 2 Mayor Pro Tem Putnam asked Mr. Britton if the logic for the airport comparison is because of the administrative positions. Mr. Britton replied yes, but Colleyville competes with the airport for positions such as fire and police as well because they operate much like a city. Mayor Pro Tem Putnam asked Mr. Britton if the committee’s recommendation was to go with a more traditional classification system. Mr. Britton replied yes. Councilmember Taylor asked staff if the committee was provided the history of how the broad band system was brought forward, since this recommendation does not seem to be in line with the determination of using the broad bands. Director Huitt replied she understood the previous consultant pushed for the broad band to have less job titles, but operationally we have found implementing the broad band system is hard and not comparable with the surrounding communities. Internally, challenges exist with performance or disciplinary issues, because certain sections, that do not apply to that position, have to be deleted, which makes it confusing to the employee for what does and does not apply to them. Councilmember Taylor asked Mr. Britton about the new approach relative to the sworn division’s salary compression. Mr. Britton replied based on the job analysis questionnaires, we can make recommendations on what the positions require, which is a clear and distinct work between the two. They can make recommendations based on market data and job profiles which are compared to the market, and how to place the positions on the proposed pay plan. Director Huitt added the police and fire personnel were not on the broad band. Councilmember Taylor asked staff if the change to the new system is the consultant’s bias. Director Huitt replied the committee interviewed the firms and the committee wanted to have conversations about what is and is not working. They did not want to stay with a system that is not working. Mr. Britton’s goals for the study are met so that the City is able to implement the recommendations and to ensure the employees are paid fairly. Councilmember Short asked Mr. Britton what happens when you get too narrow, and does that run contrary to the goals of running with lean staff. Mr. Britton replied we make sure class descriptions are based on the broad range of tasks that are being reported, and that “other duties as assigned” is included. Mayor Pro Tem Putnam asked the City Council if there are any concerns with moving on with this approach. City Council had no objections. Councilmember Coplen stated the citizens on the committee were in favor of moving forward with this approach. Mayor Pro Tem Putnam asked staff if not having a step program has put us in a disadvantage. Assistant City Manager/Director of Public Safety Mike Holder replied if I am a person looking for a job, I can go to any city in the metroplex and know City Council Minutes March 21, 2017 City of Colleyville Page 3 the rank structure, but Colleyville does not currently offer that, and we do not show how one can progress through an open range. Mayor Pro Tem Putnam asked Mr. Britton if they are going to study both an open range and step plans. Mr. Britton replied yes. Director Huitt replied staff will bring information back to the City Council on June 6 and possibly June 20, if further follow up is necessary. WS-2 Presentation and discussion of proposals received for the City's solid waste and recycling franchise Strategic Services Manager Adrienne Lothery presented this item and briefed the City Council. Councilmember Taylor asked staff if the fee is charged per lift for the commercial dumpsters on casters or with gates. Manager Lothery replied yes, and the intention is to be reflective of the man hours. Marty Grant and Norm Bulaich, Waste Connections, gave an overview of their services and bid proposal and answered questions of the City Council. Mayor Pro Tem Putnam asked Mr. Grant how long Colleyville has been doing business with Progressive. Mr. Grant replied 15 years. Councilmember Coplen asked Mr. Bulaich if the schools in Colleyville are included. Mr. Bulaich replied the schools in Colleyville are included on the City’s route. Mayor Pro Tem Putnam asked Mr. Bulaich what was the root cause of the decrease in service quality, given the number of phone calls he has received in the last year. Mr. Bulaich replied there were maintenance and truck issues, but all were corrected in a timely manner. Mr. Grant added that during the merger there were some issues, but since the merger the issues have been corrected. Councilmember Taylor asked staff if they are receiving the complaints. City Manager Jennifer Fadden replied yes, and we track the complaints and this year we exercised the option in the contract to fine the hauler liquidated damages of missed pick-ups and City Council was notified. Councilmember Taylor asked staff about the remedy. Manager Lothery replied the hauler was fined a penalty and since then, Waste Connections has a new customer service manager who is very proactive with sending monthly reports that sorts call volume and complaints. This additional data is used to better manage the contract, additionally the complaint volume has gone down. Mr. Bulaich added the supervisor gets issues corrected in a timely manner; nobody is not going to have City Council Minutes March 21, 2017 City of Colleyville Page 4 issues. Mr. Grant stated they want to resolve issues and find ways to prevent them from happening again. Paul Hansen, CWD General Manager, gave an overview of their services and bid proposal and answered questions of the City Council. Councilmember Coplen asked Mr. Hansen if a citizen can make a request to use either the 65 or 95 gallon for recycle. Mr. Hansen replied it can be discussed. Councilmember Taylor asked Mr. Hansen what he can do for so much less and still be so competitive. Mr. Hansen replied they make a profit each year on every contract. He stated they will look for an annual rate or cost adjustment meant to keep the same profit. Councilmember Taylor asked Mr. Hansen about the Frisco contract and why it was cancelled in 2014. Mr. Hansen replied he had the contract for 20 years; however, Frisco decided to put the contract out for bid, and CWD lost the contract. He added after the loss of the contract, employees left the company and their service began to suffer, but they did not lose the contract because of service. Councilmember Coplen asked Mr. Hansen if the larger recycle bins get filled. Mr. Hansen replied he picks up between 50 and 70 pounds per home, per month. Councilmember Short asked Mr. Hansen if the Compressed Natural Gas (CNG) vehicles will be used in Colleyville. Mr. Hansen stated he would do his best to put CNG vehicles in Colleyville; however, he has to run the diesel trucks somewhere. Mayor Pro Tem Putnam stated there are two items to discuss: (1) want to add additional options and (2) if there is any agreement on a vendor at this point. Mayor Pro Tem Putnam stated he does not have the appetite to increase the cost of service for the residents, and he understands the weekly yard recycle is really seasonal, not a lot of times a year it is required, but it will be on the bill. And as for the optional environmental collection it is addressed on both contracts. City Manager Jennifer Fadden replied the household hazardous wastes can be collected at the Clean Sweep event, or the residents can drive to the collection site. This service costs $47 per drop off at the event or site. Mayor Pro Tem Putnam stated he would forego the options. Councilmember Short asked staff how many people go to the collection center. Manager Lothery replied Colleyville is one of the highest utilizers of the HHW drop off per capita, and last year there were 722 total drop offs at a cost of $47 each. Mayor Pro Tem Putnam asked staff if the CPI increase is a feature to both proposals or just on CWD. Manager Lothery replied Waste Connections contract provides them the ability to bring back a rate increase; however, they have not City Council Minutes March 21, 2017 City of Colleyville Page 5 done so since 2014. The rate increase could include items such as fuel, tipping fees, and/or operational fees. Councilmember Lindamood asked staff if Waste Connections have provided any discount since fuel costs have decreased. City Manager Jennifer Fadden replied no. Mayor Pro Tem Putnam stated the increase is coming in the incumbent years. Councilmember Coplen asked staff if there are any fee increases for commercial. Manager Lothery replied yes, and CWD is lower, but there could be a difference on the commercial fee depending on the trash bin. Councilmember Taylor asked Mayor Pro Tem Putnam if a decision had been made to change. Mayor Pro Tem Putnam replied a decision has not been made; however, it is difficult to reward a price increase, given the complaints received over time. Councilmember Lindamood asked Mr. Bulaich if he has taken anyone in the room to lunch before. Mr. Bulaich replied yes. Councilmember Lindamood stated he has refused Mr. Bulaich’s requests to go to lunch. Councilmember Taylor asked Councilmember Lindamood about his relationship with Progressive based on his disclosure statement. Councilmember Lindamood replied he has used Progressive to dump trash (landfills), and the disclosure indicates the fees he paid to Progressive, not what he has received. Mayor Pro Tem Putnam stated the discussion can be tabled until all of the City Councilmembers are present. Councilmember Taylor stated he would like more information about the Frisco contract. Manager Lothery replied staff can reach out to the city officials with Frisco. Mayor Pro Tem Putnam stated it could be a single use case. Councilmember Short stated he would like to see the history of increases or whatever can be pulled together. Mayor Pro Tem Putnam stated that would be something good to understand, and how we normalize the rate structure. Councilmember Lindamood asked staff if they could reach out to the other cities to about the increases on rates after a year. Manager Lothery agreed. Councilmember Lindamood asked Mr. Grant if they are updating their trucks and if they provide their own maintenance. Mr. Grant replied yes. Councilmember Lindamood asked Mr. Grant if they have replacement trucks when one is broken down. Mr. Grant replied yes, they do now; however, prior to the merger, they did not. City Council Minutes March 21, 2017 City of Colleyville Page 6 WS-3 Discussion of a Colleyville Special Events Ad Hoc Committee Recreation and Library Director Mary Rodne presented this item and briefed the City Council. Gary Hennerberg of Vocal Majority was present to answer any questions as well. Councilmember Coplen asked Mr. Hennerberg, Vocal Majority, if they have more patriotic music for the play list. Mr. Hennerberg replied the first half of the show is not designated as a patriotic show. Councilmember Coplen suggested more patriotic music be performed as she has had complaints about that in the past. Councilmember Coplen asked Mr. Hennerberg if their people received the music ahead of time to practice. Mr. Hennerberg replied yes, and explained the process used to get ready for a performance. Mayor Pro Tem Putnam stated staff’s approach for this year’s event and the recommendation is good. Councilmember Lindamood asked Mr. Hennerberg if they could sing more patriotic songs. Mr. Hennerberg replied yes, they will work on more. Director Rodne added staff is working on a laser show, in addition to the Vocal Majority. WS-4 Discussion of the March 21, 2017, City Council regular agenda items There was no discussion of this item. Mayor Pro Tem Putnam adjourned the worksession at 6:45 p.m. Mayor Pro Tem Chris Putnam called the Executive Session to order at 6:45 p.m., and called the roll. ROLL CALL: Mayor Pro Tem Chris Putnam, and Councilmembers Bobby Lindamood, Jody Short, Nancy Coplen and Mike Taylor ABSENT: Mayor Richard Newton and Councilmember Tammy Nakamura 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with attorney on legal issues raised by public hearing or action items on the agenda City Council Minutes March 21, 2017 City of Colleyville Page 7 Section 551.071 - Legal - Consultation with the City Attorney regarding contemplated litigation concerning enforcement of Planned Unit Development Ordinance O-13-1867 Section 551.071 - Legal - Consultation with City Attorney regarding contemplated litigation concerning pending construction activity and operations of the TexRail project within the City Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information that the City has received from business prospects that the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect Mayor Pro Tem Putnam explained the Executive Session had been called in accordance with the Texas Government Code, Chapter 551, Subchapter D, Section 551.071, Legal, Section 551.072, Real Estate, and Section 551.087, Economic Development. He further explained there would be no decisions made or action taken during this time. Executive Session was adjourned at 7:26 p.m. The regular meeting of the Colleyville City Council was called to order by Mayor Pro Tem Putnam at 7:33 p.m. ROLL CALL: Mayor Pro Tem Chris Putnam, and Councilmembers Bobby Lindamood, Jody Short, Nancy Coplen and Mike Taylor ABSENT: Mayor Richard Newton and Councilmember Tammy Nakamura City Manager Jennifer Fadden, Assistant City Manager/Director of Public Safety Mike Holder, Interim Assistant City Manager and Interim Assistant City Manager and Executive Director of Economic Development and Communications Mark Wood, Fire Chief Brian Riley, Assistant Police Chief Robert Hinton, Interim Chief Financial Officer Winston Duke, Public Works Director Jeremy Hutt, City Engineer Cheryl Taylor, Community Development Director Ben Bryner, Accounting Manager Karen Hines, Parks Manager Heather Dowell, Marketing Coordinator Dustin Dangli, SH26 Coordinator James Hubbard, Strategic Services Manager Adrienne Lothery, Information Systems Manager Chris Pena, City Attorney Whitt Wyatt, and City Secretary Amy Shelley INVOCATION: Pastor Ricky Texada, Covenant Church City Council Minutes March 21, 2017 City of Colleyville Page 8 PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-17-4104 Mayor Pro Tem Putnam read Resolution R-17-4104 in its entirety. Mayor Pro Tem Putnam opened the public hearing at 7:38 p.m. There was no one present wishing to speak and Mayor Pro Tem Putnam closed the public hearing at 7:38 p.m. Councilmember Taylor made a motion to approve Resolution R-17-4104. Councilmember Short seconded the motion. The motion to approve carried with the following vote: Aye: 5 – Mayor Pro Tem Putnam and Councilmembers Bobby Lindamood, Jody Short, Mike Taylor, and Nancy Coplen Absent: 2 – Mayor Richard Newton and Councilmember Tammy Nakamura Mayor Pro Tem Putnam read Resolution R-17-4104-1 in its entirety. Mayor Pro Tem Putnam opened the public hearing at 7:42 p.m. There was no one present wishing to speak and Mayor Pro Tem Putnam closed the public hearing at 7:42 p.m. Councilmember Taylor made a motion to approve Resolution R-17-4104-1. Councilmember Lindamood seconded the motion. The motion to approve carried with the following vote: Aye: 5 – Mayor Pro Tem Putnam and Councilmembers Bobby Lindamood, Jody Short, Mike Taylor, and Nancy Coplen Absent: 2 – Mayor Richard Newton and Councilmember Tammy Nakamura 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition In recognition of Colleyville's Featured Business of the Month - Davenport Motor City Council Minutes March 21, 2017 City of Colleyville Page 9 Co., 6800 Colleyville Boulevard - Dane and Cathy Bailey, owners and Randy George, Service Manager - Mayor Pro Tem Chris Putnam and Interim Assistant City Manager/Executive Director of Economic Development and Communications Mark Wood Mayor Pro Tem Putnam and Interim Assistant City Manager/Executive Director of Economic Development and Communications Mark Wood recognized the featured Business of the Month: Davenport Motor Co., 6800 Colleyville Boulevard - Dane and Cathy Bailey, owners and Randy George, Service Manager. Councilmember Lindamood announced the Colleyville Women’s Club Lunch with the Girls event is going to be held on Friday, March 24, 2017. 4. CONSENT: READING AND PUBLIC HEARING - RESOLUTION R-17- 4105 4a Approval of the minutes of the regular City Council meeting of March 7, 2017 4b Approval of the minutes of the City Council worksession of March 9, 2017 Mayor Pro Tem Putnam read Resolution R-17-4105 in its entirety. Mayor Pro Tem Putnam opened the public hearing at 7:49 p.m. Kathy Hadley, 204 Timberline Drive North, would like to ensure people that volunteer would have Colleyville’s best interests at heart. There was no one else present wishing to speak and Mayor Pro Tem Putnam closed the public hearing at 7:50 p.m. Councilmember Coplen made a motion to approve Resolution R-17-4105. Councilmember Lindamood seconded the motion. The motion to approve carried with the following vote: Aye: 5 – Mayor Pro Tem Putnam and Councilmembers Bobby Lindamood, Jody Short, Mike Taylor, and Nancy Coplen Absent: 2 – Mayor Richard Newton and Councilmember Tammy Nakamura City Council Minutes March 21, 2017 City of Colleyville Page 10 5. ORDINANCE(S): SECOND READING AND PUBLIC HEARING 5a Ordinance O-17-2007 Consideration of a Special Use Permit for alcohol beverage sales (on- premises consumption) on Lot 1R1, Block 1, of the Market Addition, located at 5005 Colleyville Boulevard, Case ZC16-024 Mayor Pro Tem Putnam read the caption of Ordinance O-17-2007. Community Development Director Ben Bryner presented this item and briefed the City Council. Mayor Pro Tem Putnam opened the public hearing at 7:54 p.m. There was no one present wishing to speak and Mayor Pro Tem Putnam closed the public hearing at 7:54 p.m. Councilmember Taylor made a motion to approve Ordinance O-17-2007. Councilmember Short seconded the motion. The motion to approve carried with the following vote: Aye: 5 – Mayor Pro Tem Putnam and Councilmembers Bobby Lindamood, Jody Short, Mike Taylor, and Nancy Coplen Absent: 2 – Mayor Richard Newton and Councilmember Tammy Nakamura 6. RESOLUTION(S): READING AND PUBLIC HEARING 6a Resolution R-17-4106 Approval of an amendment to the comprehensive Five-Year Capital Improvement Program for Fiscal Years 2017-2021 Mayor Pro Tem Putnam read Resolution R-17-4106 in its entirety. Public Works Director Jeremy Hutt presented this item and briefed the City Council. Councilmember Coplen asked staff if the Storm Drainage Master Plan was scheduled for any future years. Director Hutt replied it was scheduled for the 2019 fiscal year. Councilmember Short asked staff when the Storm Drainage Master Plan was last updated. Director Hutt replied early 2000. City Council Minutes March 21, 2017 City of Colleyville Page 11 Councilmember Lindamood expressed his appreciation to staff for the work they have done towards getting projects done efficiently and with cost savings. Mayor Pro Tem Putnam opened the public hearing at 8:02 p.m. There was no one present wishing to speak and Mayor Pro Tem Putnam closed the public hearing. Councilmember Lindamood made a motion to approve Resolution R-17- 4106. Mayor Pro Tem Putnam seconded the motion. The motion to approve carried with the following vote: Aye: 5 – Mayor Pro Tem Putnam and Councilmembers Bobby Lindamood, Jody Short, Mike Taylor, and Nancy Coplen Absent: 2 – Mayor Richard Newton and Councilmember Tammy Nakamura 6b Resolution R-17-4107 Approval of an Interlocal Agreement with Tarrant County for the rehabilitation of Brown Trail, south of Cheek-Sparger Road, and authorize the city manager to execute the agreement Mayor Pro Tem Putnam read Resolution R-17-4107 in its entirety. Public Works Director Jeremy Hutt presented this item and briefed the City Council. Mayor Pro Tem Putnam opened the public hearing at 8:04 p.m. There was no one present wishing to speak and Mayor Pro Tem Putnam closed the public hearing at 8:04. Councilmember Taylor made a motion to approve Resolution R-17-4107. Councilmember Coplen seconded the motion. The motion to approve carried with the following vote: Aye: 5 – Mayor Pro Tem Putnam and Councilmembers Bobby Lindamood, Jody Short, Mike Taylor, and Nancy Coplen Absent: 2 – Mayor Richard Newton and Councilmember Tammy Nakamura 7. DISCUSSION OF ITEMS NOT FOR ACTION 7a Monthly Financial Report - February 2017 City Council Minutes March 21, 2017 City of Colleyville Page 12 Interim Chief Financial Officer Winston Duke presented this item. Councilmember Coplen asked staff why the fees and permits are down, and is that a norm for the beginning of the year. Interim Chief Financial Officer Winston Duke replied compared to last year’s high volume, these were down; however, they are still on target going into spring and summer. 7b Update on the SH26 Project SH26 Coordinator James Hubbard presented this item. Councilmember Coplen expressed her appreciation to the consideration of pedestrian crossings at Hall-Johnson Road and SH26. 8. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA Kathy Hadley, 204 Timberline Drive North, spoke about the speeding on the roundabout at Cheek-Sparger Road and Jackson Road and adding speed limit signs; asked the City Council not to spend $1 million on the retaining wall on Bedford Road; and that board positions should be filled by using a process, such as an interview process to choose persons who have Colleyville’s best interests in mind. 9. REPORTS Planning and Zoning Commission Meeting Minutes - February 13, 2017 Sign Board of Appeals Meeting Minutes - January 10, 2017 There was no discussion of this item. 10. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR MARCH 21, 2017 - READING AND PUBLIC HEARING - RESOLUTION R-17-4107 This resolution was not needed. Councilmember Lindamood expressed his appreciation to Mayor Pro Tem Putnam for his support and leadership in the last three years. 11. ADJOURNMENT There being no further business before the City Council, Mayor Pro Tem Putnam adjourned the City Council meeting at 8:24 p.m. City Council Minutes March 21, 2017 City of Colleyville Page 13 APPROVED BY A VOTE OF 6 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE 4TH DAY OF APRIL 2017. Minutes taken and prepared by: Amy Shelley, TRMC City Secretary