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HomeMy WebLinkAboutCity Council-Agenda Packets-3/17/2017 City of Colleyville Page 1 City of Colleyville City Council Agenda City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Tuesday, March 21, 2017 WORKSESSION 5:00 PM EXECUTIVE CONFERENCE ROOM THIRD FLOOR CALL TO ORDER WS-1 Discussion of classification and compensation study WS-2 Presentation and discussion of proposals received for the City's solid waste and recycling franchise WS-3 Discussion of a Colleyville Special Events Ad Hoc Committee WS-4 Discussion of the March 21, 2017, City Council regular agenda items 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with attorney on legal issues raised by public hearing or action items on the agenda Section 551.071 - Legal - Consultation with the City Attorney regarding contemplated litigation concerning enforcement of Planned Unit Development Ordinance O-13-1867 Section 551.071 - Legal - Consultation with City Attorney regarding contemplated litigation concerning pending construction activity and operations of the TexRail project within the City Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information that the City has received from business prospects that the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect City Council Agenda March 21, 2017 City of Colleyville Page 2 REGULAR MEETING 7:30 P.M. CITY COUNCIL CHAMBERS INVOCATION: Pastor Ricky Texada, Covenant Church PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-17-4104 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition In recognition of Colleyville's Featured Business of the Month - Davenport Motor Co., 6800 Colleyville Boulevard - Dane and Cathy Bailey, owners and Randy George, Service Manager - Mayor Richard Newton and Interim Assistant City Manager/Executive Director of Economic Development and Communications Mark Wood 4. CONSENT: READING AND PUBLIC HEARING - RESOLUTION R-17- 4105 4a Approval of the minutes of the regular City Council meeting of March 7, 2017 4b Approval of the minutes of the City Council worksession of March 9, 2017 5. ORDINANCE(S): SECOND READING AND PUBLIC HEARING 5a Ordinance O-17-2007 Consideration of a Special Use Permit for alcohol beverage sales (on- premises consumption) on Lot 1R1, Block 1, of the Market Addition, located at 5005 Colleyville Boulevard, Case ZC16-024 6. RESOLUTION(S): READING AND PUBLIC HEARING 6a Resolution R-17-4106 Approval of an amendment to the comprehensive Five-Year Capital Improvement Program for Fiscal Years 2017-2021 City Council Agenda March 21, 2017 City of Colleyville Page 3 6b Resolution R-17-4107 Approval of an Interlocal Agreement with Tarrant County for the rehabilitation of Brown Trail, south of Cheek-Sparger Road, and authorize the city manager to execute the agreement 7. DISCUSSION OF ITEMS NOT FOR ACTION 7a Monthly Financial Report - February 2017 7b Update on the SH26 Project 8. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA 9. REPORTS Planning and Zoning Commission Meeting Minutes - February 13, 2017 Sign Board of Appeals Meeting Minutes - January 10, 2017 10. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR MARCH 21, 2017 - READING AND PUBLIC HEARING - RESOLUTION R-17- 4107 11. ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards March 17, 2017 by 5:00 p.m. Amy Shelley, TRMC City Secretary A quorum of any Colleyville board, commission, or committee may be present at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1133, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number WS-1 Agenda Date 03/21/2017 Type Presentation and Discussion Department Human Resources Title Discussion of classification and compensation study Strategy Map Connection B2- Proactively seek process improvements and sustainable solutions B4- Cultivate a culture of transparency and consistent communication L1- Attract, develop, and retain skilled employees who embrace our values Explanation On March 6, 2017, the Classification and Compensation Study Committee met with the consultant, Management Advisory Group International, Inc. to discuss the status of the project and recommendations for moving forward. The committee members are: • Mayor Richard Newton • Councilmember Nancy Coplen • Councilmember Tammy Nakamura • Citizen Representative Bo Bottger • Citizen Representative Lenonna Nichols • Citizen Representative Scott Redfearn • Director of Public Works Jeremy Hutt • Director of Human Resources Rachel Huitt • Strategic Services Manager Adrienne Lothery • Parks Manager Heather Dowell • Assistant Police Chief Robert Hinton • Fire Battalion Chief Tim Folden During the March 6 meeting, the Committee reviewed the scope of work for the project and major work plan steps. The scope of work and major project work plan steps will also be reviewed with the City Council during this worksession. The Committee also discussed several key components of the study. These included: 1) Comparative Market, 2) Benchmark Positions, 3) Job Classification Pay Structure, and 4) Public Safety Pay Structure. The following sections will summarize the Committee’s discussion points and resulting recommendations. Comparative Market One of the most important steps in a classification and compensation study is to identify the City’s comparative market. The comparative market is the group of organizations targeted for survey who are: City Council Agenda Briefing City of Colleyville Page 2 • Competing with the City for employees, either lower level or higher level positions; • Geographically situated in such a fashion as to almost automatically be considered a competitor; • Structured similarly to the City, or providing similar types of services; • Attractive to highly valued City employees for one reason or another; and • Within reasonable commuting distance. Cities and organizations which were considered for comparative market included: City of Bedford Town of Flower Mound City of North Richland Hills City of Denison City of Grapevine City of Southlake DFW Airport Grapevine-Colleyville ISD Tarrant County City of Euless City of Irving City of University Park City of Fort Worth City of Keller City of Watauga Based upon the parameters discussed, the Committee recommended removing the City of Denison, which is near Sherman, Texas, and the City of Watauga, which they felt was not a competitor with Colleyville. The Committee recommended adding the City of Hurst and the City of Coppell to replace Denison and Watauga. The Committee also recommended removing the City of Fort Worth and replacing it with the City of Arlington since we have lost employees to Arlington and not the City of Fort Worth. In addition, the City of Arlington participates in TMRS retirement and the City of Fort Worth does not, making the City of Arlington more appealing to employees who are concerned about tenure in the TMRS retirement system. Based upon the changes recommended by the Committee, the following list is proposed: City of Bedford Town of Flower Mound City of North Richland Hills City of Coppell City of Grapevine City of Southlake DFW Airport Grapevine-Colleyville ISD Tarrant County City of Euless City of Irving City of University Park City of Arlington City of Keller City of Hurst The Committee also discussed the possibility of incorporating a city in Collin County since cities such as Allen, Plano and McKinney are hiring sworn positions in large numbers. This has resulted in new recruits moving to Collin County to begin their public safety careers. Recently, the City of Allen included Colleyville in a survey of sworn fire employees pay. If the Council desires, we can also add the City of Allen as a comparator organization to see if Colleyville is competitive with this market. During the worksession, Management Advisory Group is seeking the City Council’s direction on whether to add or remove any of the comparator organizations recommended above for the market survey. If the Council desires the consultant can also include published data for private sector jobs for which the City competes, such as engineers, accountants, planners and labor/construction jobs. City Council Agenda Briefing City of Colleyville Page 3 Benchmark Positions By definition, benchmark positions are those with a clear and consistent definition in the relevant labor market for which reliable market data can be collected. The positions should be representative of the various functional areas within the various work units/areas of the organization. Benchmark positions are chosen from across all occupation categories, departments, and pay grades. Because the City of Colleyville’s positions are currently broad-banded, they will need to be translated into market reference points. Attachment A is a list of the City’s current broad-banded positions cross walked with the functional titles. The functional titles provide a good reference point for this purpose. Examples of benchmark positions that can be found in most comparable organizations include: Public Works Director, Accountant, Code Enforcement Officer and Meter Reader. A combined position such as Assistant City Manager/Director of Public Safety would not be recommended as a benchmark position, as most other organizations will not be able to match it. Attachment B is a list of recommended benchmark positions to be used in the market survey. Management Advisory Group is seeking the City Council’s direction on whether to add or remove any positions to the list of recommended benchmark positions in Attachment B. Job Classification Structure In FY13, upon completion of the last classification and compensation study, the City changed the job classification structure from a traditional grade system to a broad- banded job system. In a broad-banded pay structure, the number of salary grades are consolidated into fewer, but broader, pay ranges. Over the past few years, staff has seen some challenges with this type of classification structure. During the January 18, January 23 and March 6, 2017 meetings, the Committee discussed the pros and cons of maintaining the current system or moving back into functional job classifications again. The biggest challenge is that Colleyville is the only city amongst its competitors that uses broad-banded titles. This becomes difficult when evaluating Colleyville positions against the market. Another challenge is that the broader titles have caused confusion for some employees, particularly those coming from other cities where the functional titles are used. In addition, since job descriptions are used as a basis for performance evaluations and sometimes disciplinary actions, and the broad-banded job descriptions include duties that the employee may not perform, supervisors have to highlight and mark out those duties that apply to an employee so that the employee is clear about expectations of job duties. The Committee discussed the current broad-banded job classification system during the January 18, January 23 and March 6, 2017 meetings. Based upon lengthy discussion at these meetings, the Committee concluded that the broad-banding system seems to work well with larger organizations, for instance, those with 2,000+ employees. However, within a smaller organization such as the City, there is no practical business reason to support maintaining the broad-banded system. Management Advisory Group is seeking the City Council’s direction on whether to City Council Agenda Briefing City of Colleyville Page 4 maintain the current broad-banded job classification structure or change to the more detailed functional titles. The consultants have already begun the process of data collection for job analysis. On March 7 and March 8, they met with City employees to begin the job analysis questionnaires. These questionnaires are completed by employees and help to define the responsibilities of each position, including the knowledge, skills, experience, and education required for each position. Whether the City Council decides to remain with the current broad-banded system or change to functional titles, this information will be instrumental in creating job descriptions and evaluating where each position will fall in the pay plan. Public Safety Pay Structure The Committee also discussed the City’s public safety pay structure during the January 18, January 23, and March 6, 2017 meetings. The primary discussion has involved the difference between the City’s current open range (minimum to maximum) pay ranges and a step pay system for sworn police and fire employees. Many cities in the DFW area are using step plans for public safety. In a step plan, an employee generally will hire in at Step 1 and move to successive steps on their anniversary date or in conjunction with an annual performance evaluation, until they have reached the top step. Once an employee reaches the top step, no further step increases occur. Colleyville’s public safety pay plan is structured using ranges. In evaluating the differences, the Committee agreed that the public safety pay structure should be competitive with the external market and also be internally consistent with job placement and pay. The Committee requested that the consultant collect detailed public safety pay plan data from the comparator organizations in order to further evaluate what the market is doing around us. At this time, the direction from the Committee is to gather more data before any recommendations are made relative to the public safety pay plan structure. Conclusion Management Advisory Group is seeking direction from the City Council on the following: • Finalize Comparative Market • Finalize Benchmark Positions • Finalize Job Classification Structure Upon receiving such direction, the consultant will proceed with the market study using the approved comparative market and benchmark positions. A draft report of job analysis and market study results is scheduled to be reviewed with the Committee on May 18, 2017, with final results being presented to the City Council on June 6, 2017. City Council Agenda Briefing City of Colleyville Page 5 Attachments 1. Presentation 2. Attachment A - Pay Plan with Functional Titles 3. Attachment B - Proposed Benchmark Positions Council Meeting Compensation and Classification Plan March 21, 2017 Ø Review of Scope of Work for the Project Ø Review of Major Work Plan Steps Ø Establishing the Comparative Market Ø Establishing Benchmark Positions for the Survey Ø Selecting a Broad Banding or Traditional Approach Ø Determining the Public Safety Structure Today’s Discussion… 2 3 Review of Scope of Work… Ø Conduct a compensation and classification study, to include a market salary survey and Job Analysis Questionnaires; Ø Development of a Compensation & Classification Philosophy based on practical needs of the organization. Ø Provide recommendations on whether revised or new individualized position titles, and pay grade assignments are needed; and if so, assist in the development of these titles and pay grades; Ø Create new descriptions; Ø Provide software, manual and training for HR; Ø Analysis of the financial impact for implementation of the new plan; and, Ø Prepare a final report of recommendations. 4 Review of Major Work Plan Steps…Review of Major Work Plan Steps… Ø Project Initiation: Finalize approach; identify issues; gather data; detailed work plan; MAG’s Task Completion List Ø Market Survey: Identify targets/benchmarks; develop survey; contact targets. Ø Classification Review: JAQ’s; AIF’s; interviews; job analysis. Ø Analyze Survey Data: Capture and evaluate data; integrate job/market data. Ø Develop Plan and Structure: Create structure and assign positions. Ø Draft Report: Prepare narrative and tables for internal review. Ø Finalize Report: Ensure feedback; run implementation options; present. Ø Training: Install software; train HR; ensure ongoing administration. 5 Establishing the Comparative Market… Organizations typically included as targets in a salary survey are those that are: Ø competing with the City for employees, for either lower level or higher level positions; Ø geographically situated in such a fashion as to almost automatically be considered a competitor; Ø structured similarly to the City, or providing similar types of services; Ø attractive to highly valued City employees for one reason or another; and, Ø within a reasonable commuting distance. Ø Samples are provided to start us thinking… 6 Selecting Broad Banding or Traditional Approach… Pros Cons Comment Very Broad Pay Ranges offer employees “room to grow” Very difficult to establish “pay stops” within the ranges; can create unrealistic expectations for some employees Broad banding is largely a private sector initiative; about 11% of private sector agencies polled by SHRM use the format. Originally designed for large multi-purposed or multi- national organizations that want to empower agencies or operational units to develop their own pay plans and rules. Hard to apply to a fully- integrated local city or county where there is both legal and operational need for pay equity and substantial equivalency in both job hierarchy and actual salaries. Was originally designed for establishing executive pay within large private organizations; enjoyed popularity in the late 80’s and early 90’s. Broad banding is supportive of organizational restructuring Most public sector organizations have job comparability with others In the absence of an organizational imperative, it is of questionable value Jobs are very broadly defined Jobs are too broadly defined Difficult to establish recruitment guidelines; difficult to establish placement for existing or new position; can cause angst among employees who perceive the broader grouping as a downgrade 7 Establishing Benchmark Positions for Survey… The job classes included as benchmarks in the survey will be clearly and concisely described. Classes should be representative of the various functional areas within the various work areas/units. Benchmarks are chosen from across all Occupation Categories, Departments and Pay Grades. Will need to “translate” broad title into market reference points. 8 Determining the Public Safety Structure… Ø Steps or Open Ranges? §The fundamental decision about deciding any structure is finding support for decisions. §MAG typically looks to the external market for comparative information in deciding both competitiveness and structure Ø Current structure for Sworn: 6.1% to 18.92% from min to max §The proposed structure for Public Safety positions should be competitive with the external market, but should also be internally consistent with job placement and pay. §Finally, any structure for any employees, should be defensible, market driver and balanced with internal job value. §Whether Public Safety or General Service employees, the structure and the ranges should make sense. 9 Goals of this Study: Ø Consistent, valid and defensible methodology and approach for classifying work. Ø A system that will support the day to day functions of managing employees and their compensation in a logical way that references both internal and external values. Ø A classification/compensation program designed specifically for your needs. Ø Policy recommendations to support and sustain the proposed plan(s). Ø Extensive employee participation; extensive leadership participation. Ø Licensing of our unique Classification Manager© software system. In-house ability to implement, administer and maintain system. Summary… Co l l e y v i l l e P a y P l a n w i t h F u n c t i o n a l T i t l e s Oc c u p a t i o n a l G r o u p Jo b C l a s s i f i c a t i o n Gr a d e F L S A Fu n c t i o n a l T i t l e Spread Li b r a r y S e r v i c e s Li b r a r y C l e r k A1 2 N o n - E x e m p t PT L i b r a r y C l e r k $ 12.79 $ 15.34 17.90 $ 40% Ma i n t e n a n c e & O p e r a t i o n s M & O T e c h n i c i a n A1 2 N o n - E x e m p t Bu i l d i n g A t t e n d a n t $ 26,595 $ 31,914 37,230 $ 40% Ma i n t e n a n c e & O p e r a t i o n s M & O T e c h n i c i a n A1 2 N o n - E x e m p t Me t e r R e a d e r $ 26,595 $ 31,914 37,230 $ 40% Ad m i n i s t r a t i v e S u p p o r t Ad m i n i s t r a t i v e S u p p o r t A s s i s t a n t A1 3 N o n - E x e m p t Ad m i n i s t r a t i v e C o u r t C l e r k $ 29,786 $ 35,743 41,701 $ 40% Ad m i n i s t r a t i v e S u p p o r t Ad m i n i s t r a t i v e S u p p o r t A s s i s t a n t A1 3 N o n - E x e m p t Ad m i n i s t r a t i v e C l e r k $ 29,786 $ 35,743 41,701 $ 40% Ma i n t e n a n c e & O p e r a t i o n s M & O T e c h n i c i a n A1 3 N o n - E x e m p t Pa r k M a i n t e n a n c e W o r k e r $ 29,786 $ 35,743 41,701 $ 40% Ma i n t e n a n c e & O p e r a t i o n s M & O T e c h n i c i a n A1 3 N o n - E x e m p t PT P a r k M a i n t e n a n c e W o r k e r $ 14.32 $ 17.18 20.05 $ 40% Ma i n t e n a n c e & O p e r a t i o n s M & O T e c h n i c i a n A1 3 N o n - E x e m p t Fi e l d T e c h n i c i a n $ 29,786 $ 35,743 41,701 $ 40% Ma i n t e n a n c e & O p e r a t i o n s C o d e E n f o r c e m e n t O f f i c e r B2 1 N o n - E x e m p t Co d e E n f o r c e m e n t O f f i c e r $ 31,454 $ 39,318 47,181 $ 50% Ad m i n i s t r a t i v e S u p p o r t Ad m i n i s t r a t i v e S u p p o r t T e c h n i c i a n B2 2 N o n - E x e m p t Of f i c e A s s i s t a n t $ 33,656 $ 42,070 50,484 $ 50% Ad m i n i s t r a t i v e S u p p o r t Ad m i n i s t r a t i v e S u p p o r t T e c h n i c i a n B2 2 N o n - E x e m p t Pe r m i t T e c h n i c i a n $ 33,656 $ 42,070 50,484 $ 50% Ad m i n i s t r a t i v e S u p p o r t Ad m i n i s t r a t i v e S u p p o r t T e c h n i c i a n B2 2 N o n - E x e m p t Ac c o u n t i n g C l e r k $ 33,656 $ 42,070 50,484 $ 50% Ad m i n i s t r a t i v e S u p p o r t Ad m i n i s t r a t i v e S u p p o r t T e c h n i c i a n B2 2 N o n - E x e m p t Bi l l i n g C l e r k $ 33,656 $ 42,070 50,484 $ 50% Ad m i n i s t r a t i v e S u p p o r t Ad m i n i s t r a t i v e S u p p o r t T e c h n i c i a n B2 2 N o n - E x e m p t Re c o r d s C l e r k $ 33,656 $ 42,070 50,484 $ 50% Ad m i n i s t r a t i v e S u p p o r t Ad m i n i s t r a t i v e S u p p o r t T e c h n i c i a n B2 2 N o n - E x e m p t Pr o p e r t y R o o m C l e r k $ 33,656 $ 42,070 50,484 $ 50% Li b r a r y S e r v i c e s Li b r a r y A s s i s t a n t B2 2 N o n - E x e m p t PT Y o u t h S e r v i c e s A s s i s t a n t $ 16.18 $ 20.23 24.27 $ 50% Li b r a r y S e r v i c e s Li b r a r y A s s i s t a n t B2 2 N o n - E x e m p t PT C i r c u l a t i o n / T e c h n i c a l A s s i s t a n t $ 16.18 $ 20.23 24.27 $ 50% Ma i n t e n a n c e & O p e r a t i o n s M & O S p e c i a l i s t B2 2 N o n - E x e m p t Ir r i g a t i o n S p e c i a l i s t $ 33,656 $ 42,070 50,484 $ 50% Ma i n t e n a n c e & O p e r a t i o n s M & O S p e c i a l i s t B2 2 N o n - E x e m p t Eq u i p m e n t O p e r a t o r $ 33,656 $ 42,070 50,484 $ 50% Ma i n t e n a n c e & O p e r a t i o n s M & O S p e c i a l i s t B2 2 N o n - E x e m p t Me t e r S e r v i c e s W o r k e r $ 33,656 $ 42,070 50,484 $ 50% Ma i n t e n a n c e & O p e r a t i o n s M& O S p e c i a l i s t B2 2 N o n - E x e m p t Fa c i l i t i e s M a i n t e n a n c e T e c h n i c i a n $ 33,656 $ 42,070 50,484 $ 50% Ad m i n i s t r a t i v e S u p p o r t Ad m i n i s t r a t i v e S u p p o r t S p e c i a l i s t B2 3 N o n - E x e m p t Se n i o r C o u r t C l e r k $ 36,253 $ 45,316 54,378 $ 50% Ad m i n i s t r a t i v e S u p p o r t Ad m i n i s t r a t i v e S u p p o r t S p e c i a l i s t B2 3 N o n - E x e m p t Ad m i n i s t r a t i v e S e c r e t a r y $ 36,253 $ 45,316 54,378 $ 50% Ad m i n i s t r a t i v e S u p p o r t Ad m i n i s t r a t i v e S u p p o r t S p e c i a l i s t B2 3 N o n - E x e m p t Le a d R e c o r d s C o o r d i n a t o r $ 36,253 $ 45,316 54,378 $ 50% Ad m i n i s t r a t i v e S u p p o r t Ad m i n i s t r a t i v e S u p p o r t S p e c i a l i s t B2 3 N o n - E x e m p t Ut i l i t y B i l l i n g A n a l y s t $ 36,253 $ 45,316 54,378 $ 50%FY17 Pay Ranges Page 1 of 5 At t a c h m e n t A Co l l e y v i l l e P a y P l a n w i t h F u n c t i o n a l T i t l e s Oc c u p a t i o n a l G r o u p Jo b C l a s s i f i c a t i o n Gr a d e F L S A Fu n c t i o n a l T i t l e Spread FY17 Pay Ranges Ma n a g e m e n t & P r o g r a m S u p p o r t M a n a g e m e n t S p e c i a l i s t B2 3 N o n - E x e m p t GI S T e c h n i c i a n $ 36,253 $ 45,316 54,378 $ 50% Ma i n t e n a n c e & O p e r a t i o n s M & O S p e c i a l i s t B2 3 N o n - E x e m p t Pa r k s C r e w L e a d e r $ 36,253 $ 45,316 54,378 $ 50% Ma i n t e n a n c e & O p e r a t i o n s M & O S p e c i a l i s t B2 3 N o n - E x e m p t Si g n T e c h n i c i a n $ 36,253 $ 45,316 54,378 $ 50% Ma i n t e n a n c e & O p e r a t i o n s M & O S p e c i a l i s t B2 3 N o n - E x e m p t Me c h a n i c $ 36,253 $ 45,316 54,378 $ 50% Ma i n t e n a n c e & O p e r a t i o n s M & O S p e c i a l i s t B2 3 N o n - E x e m p t Pu m p M a i n t e n a n c e O p e r a t o r $ 36,253 $ 45,316 54,378 $ 50% Ma i n t e n a n c e & O p e r a t i o n s M & O S p e c i a l i s t B2 3 N o n - E x e m p t Ut i l i t y B a c k f l o w T e c h n i c i a n $ 36,253 $ 45,316 54,378 $ 50% Ma i n t e n a n c e & O p e r a t i o n s M & O S p e c i a l i s t B2 3 N o n - E x e m p t Bu i l d i n g O p e r a t i o n s A t t e n d a n t $ 36,253 $ 45,316 54,378 $ 50% Ad m i n i s t r a t i v e S u p p o r t Ad m i n i s t r a t i v e S u p p o r t S p e c i a l i s t B2 4 N o n - E x e m p t Ex e c u t i v e S e c r e t a r y $ 39,743 $ 49,679 59,615 $ 50% Ad m i n i s t r a t i v e S u p p o r t Ad m i n i s t r a t i v e S u p p o r t S p e c i a l i s t B2 4 N o n - E x e m p t Pl a n n i n g T e c h n i c i a n $ 39,743 $ 49,679 59,615 $ 50% Ad m i n i s t r a t i v e S u p p o r t Ad m i n i s t r a t i v e S u p p o r t S p e c i a l i s t B2 4 N o n - E x e m p t De p u t y C o u r t A d m i n i s t r a t o r $ 39,743 $ 49,679 59,615 $ 50% Ma i n t e n a n c e & O p e r a t i o n s M & O P r o j e c t S p e c i a l i s t B2 5 N o n - E x e m p t Bu i l d i n g I n s p e c t o r $ 44,819 $ 54,737 67,451 $ 50% Ma i n t e n a n c e & O p e r a t i o n s M & O P r o j e c t S p e c i a l i s t B2 5 N o n - E x e m p t Pl a n s E x a m i n e r $ 44,819 $ 54,737 67,451 $ 50% Ma i n t e n a n c e & O p e r a t i o n s M & O P r o j e c t S p e c i a l i s t B2 5 N o n - E x e m p t Co n s t r u c t i o n I n s p e c t o r $ 44,819 $ 54,737 67,451 $ 50% Ma i n t e n a n c e & O p e r a t i o n s M & O P r o j e c t S p e c i a l i s t B2 5 N o n - E x e m p t En v i r o n m e n t a l C o m p l i a n c e O f f i c e r $ 44,819 $ 54,737 67,451 $ 50% Ad m i n i s t r a t i v e S u p p o r t Ad m i n i s t r a t i v e S u p p o r t C o o r d i n a t o r C4 1 E x e m p t Bi l l i n g S u p e r v i s o r $ 50,196 $ 62,745 75,294 $ 50% Li b r a r y S e r v i c e s Li b r a r i a n C4 1 E x e m p t PT A s s i s t a n t A d u l t S e r v i c e s L i b r a r i a n $ 25,098 $ 31,373 37,647 $ 50% Li b r a r y S e r v i c e s Li b r a r i a n C4 1 E x e m p t PT A s s i s t a n t C i r c u l a t i o n / I n f o L i b r a r i a n $ 2 5 , 0 9 8 $ 3 1 , 3 7 3 37,647 $ 50% Ma n a g e m e n t & P r o g r a m S u p p o r t M a n a g e m e n t A n a l y s t C4 1 E x e m p t Ac c o u n t a n t $ 50,196 $ 62,745 75,294 $ 50% Ma n a g e m e n t & P r o g r a m S u p p o r t M a n a g e m e n t A n a l y s t C4 1 E x e m p t As s i s t a n t C i t y S e c r e t a r y $ 50,196 $ 62,745 75,294 $ 50% Ma n a g e m e n t & P r o g r a m S u p p o r t M a n a g e m e n t A n a l y s t C4 1 E x e m p t Hu m a n R e s o u r c e s A n a l y s t $ 50,196 $ 62,745 75,294 $ 50% Ma n a g e m e n t & P r o g r a m S u p p o r t M a n a g e m e n t A n a l y s t C4 1 E x e m p t In f o r m a t i o n S y s t e m s A n a l y s t $ 50,196 $ 62,745 75,294 $ 50% Ma n a g e m e n t & P r o g r a m S u p p o r t M a n a g e m e n t A n a l y s t C4 1 E x e m p t Re c r e a t i o n S p e c i a l i s t $ 50,196 $ 62,745 75,294 $ 50% Ma n a g e m e n t & P r o g r a m S u p p o r t M a n a g e m e n t A n a l y s t C4 1 E x e m p t Re c o r d s M a n a g e r $ 50,196 $ 62,745 75,294 $ 50% Ma n a g e m e n t & P r o g r a m S u p p o r t M a n a g e m e n t A n a l y s t C4 1 E x e m p t Mu n i c i p a l C o u r t A d m i n i s t r a t o r $ 50,196 $ 62,745 75,294 $ 50% Ma n a g e m e n t & P r o g r a m S u p p o r t M a n a g e m e n t A n a l y s t C4 1 E x e m p t Ur b a n F o r e s t e r $ 50,196 $ 62,745 75,294 $ 50% Ma i n t e n a n c e & O p e r a t i o n s M & O S u p e r v i s o r C4 1 E x e m p t Pa r k s M a i n t e n a n c e S u p e r v i s o r $ 50,196 $ 62,745 75,294 $ 50%Page 2 of 5 Co l l e y v i l l e P a y P l a n w i t h F u n c t i o n a l T i t l e s Oc c u p a t i o n a l G r o u p Jo b C l a s s i f i c a t i o n Gr a d e F L S A Fu n c t i o n a l T i t l e Spread FY17 Pay Ranges Li b r a r y S e r v i c e s Li b r a r i a n C4 2 E x e m p t Ad u l t S e r v i c e s L i b r a r i a n $ 53,678 $ 67,097 80,515 $ 50% Li b r a r y S e r v i c e s Li b r a r i a n C4 2 E x e m p t Ci r c u l a t i o n / I n f o r m a t i o n S e r v i c e s L i b r a r i a n $ 5 3 , 6 7 8 $ 6 7 , 0 9 7 80,515 $ 50% Li b r a r y S e r v i c e s Li b r a r i a n C4 2 E x e m p t Yo u t h S e r v i c e s L i b r a r i a n $ 53,678 $ 67,097 80,515 $ 50% Ma i n t e n a n c e & O p e r a t i o n s M & O S u p e r v i s o r C4 2 E x e m p t Fi e l d O p e r a t i o n s S u p e r v i s o r $ 53,678 $ 67,097 80,515 $ 50% Ma n a g e m e n t & P r o g r a m S u p p o r t M a n a g e m e n t A n a l y s t , S e n i o r C4 2 E x e m p t Co m m u n i c a t i o n s & M a r k e t i n g C o o r d i n a t o r $ 5 3 , 6 7 8 $ 6 7 , 0 9 7 80,515 $ 50% Ma n a g e m e n t & P r o g r a m S u p p o r t M a n a g e m e n t A n a l y s t , S e n i o r C4 2 E x e m p t Hu m a n R e s o u r c e s M a n a g e r $ 53,678 $ 67,097 80,515 $ 50% Ma n a g e m e n t & P r o g r a m S u p p o r t M a n a g e m e n t A n a l y s t , S e n i o r C4 2 E x e m p t GI S P r o g r a m A d m i n i s t r a t o r $ 53,678 $ 67,097 80,515 $ 50% Ma n a g e m e n t & P r o g r a m S u p p o r t M a n a g e m e n t A n a l y s t , S e n i o r C4 2 E x e m p t Sy s t e m s A d m i n i s t r a t o r $ 53,678 $ 67,097 80,515 $ 50% Ma n a g e m e n t & P r o g r a m S u p p o r t M a n a g e m e n t A n a l y s t , S e n i o r C4 2 E x e m p t PT A s s i s t a n t t o P W D i r e c t o r $ 33,548 $ 41,935 50,322 $ 50% Ma i n t e n a n c e & O p e r a t i o n s M & O P r o j e c t M a n a g e r C4 5 E x e m p t Pr i n c i p a l P l a n n e r $ 64,129 $ 80,163 96,194 $ 50% Ma i n t e n a n c e & O p e r a t i o n s M & O P r o j e c t M a n a g e r C4 5 E x e m p t St r e e t s / D r a i n a g e O p e r a t i o n s M a n a g e r $ 6 4 , 1 2 9 $ 8 0 , 1 6 3 96,194 $ 50% Ma n a g e m e n t Ma n a g e r D6 1 E x e m p t Ac c o u n t i n g M a n a g e r $ 68,368 $ 88,877 109,387 $ 60% Ma n a g e m e n t Ma n a g e r D6 1 E x e m p t Bu i l d i n g O f f i c i a l $ 68,368 $ 88,877 109,387 $ 60% Ma n a g e m e n t Ma n a g e r D6 1 E x e m p t Co l l e y v i l l e C e n t e r M a n a g e r $ 68,368 $ 88,877 109,387 $ 60% Ma n a g e m e n t Ma n a g e r D6 1 E x e m p t Re c r e a t i o n / C i t y E v e n t s M a n a g e r $ 68,368 $ 88,877 109,387 $ 60% Ma n a g e m e n t Ma n a g e r D6 1 E x e m p t Pa r k s M a n a g e r $ 68,368 $ 88,877 109,387 $ 60% Ma n a g e m e n t Ma n a g e r D6 1 E x e m p t Co n s t r u c t i o n M a n a g e r $ 68,368 $ 88,877 109,387 $ 60% Ma n a g e m e n t Ma n a g e r D6 1 E x e m p t Fl e e t M a n a g e r $ 68,368 $ 88,877 109,387 $ 60% Ma n a g e m e n t Ma n a g e r D6 1 E x e m p t Fa c i l i t i e s M a n a g e r $ 68,368 $ 88,877 109,387 $ 60% Ma n a g e m e n t Ma n a g e r D6 2 E x e m p t Ci t y S e c r e t a r y $ 71,714 $ 93,228 114,742 $ 60% Ma n a g e m e n t Ma n a g e r D6 2 E x e m p t St r a t e g i c S e r v i c e s M a n a g e r $ 71,714 $ 93,228 114,742 $ 60% Ma n a g e m e n t Ma n a g e r D6 2 E x e m p t As s t t o t h e C i t y M a n a g e r / S H C o o r d $ 71,714 $ 93,228 114,742 $ 60% Ma n a g e m e n t Ma n a g e r D6 2 E x e m p t IS M M a n a g e r $ 71,714 $ 93,228 114,742 $ 60% Ma n a g e m e n t Ma n a g e r D6 2 E x e m p t Wa t e r / W W T O p M a n a g e r $ 71,714 $ 93,228 114,742 $ 60% Ma n a g e m e n t Ma n a g e r D6 2 E x e m p t De v e l o p m e n t E n g i n e e r $ 71,714 $ 93,228 114,742 $ 60%Page 3 of 5 Co l l e y v i l l e P a y P l a n w i t h F u n c t i o n a l T i t l e s Oc c u p a t i o n a l G r o u p Jo b C l a s s i f i c a t i o n Gr a d e F L S A Fu n c t i o n a l T i t l e Spread FY17 Pay Ranges Ma n a g e m e n t Ma n a g e r D6 2 E x e m p t Pr o j e c t E n g i n e e r $ 71,714 $ 93,228 114,742 $ 60% Ma n a g e m e n t Ma n a g e r D6 3 E x e m p t Ci t y E n g i n e e r $ 75,061 $ 97,578 120,097 $ 60% Ma n a g e m e n t Di r e c t o r E8 2 E x e m p t Co m m u n i t y D e v e l o p m e n t D i r e c t o r $ 92,891 $ 120,759 148,625 $ 60% Ma n a g e m e n t Di r e c t o r E8 2 E x e m p t Hu m a n R e s o u r c e s D i r e c t o r $ 92,891 $ 120,759 148,625 $ 60% Ma n a g e m e n t Di r e c t o r E8 2 E x e m p t Li b r a r y & R e c r e a t i o n D i r e c t o r $ 92,891 $ 120,759 148,625 $ 60% Ma n a g e m e n t Di r e c t o r E8 3 E x e m p t Ch i e f F i n a n c i a l O f f i c e r $ 97,535 $ 126,796 156,057 $ 60% Ma n a g e m e n t Di r e c t o r E8 3 E x e m p t Pu b l i c W o r k s D i r e c t o r $ 97,535 $ 126,796 156,057 $ 60% Ma n a g e m e n t Di r e c t o r E8 3 E x e m p t Ex e c u t i v e D i r . E c o n . D e v t & C o m m u n i c a t i o n s $ 9 7 , 5 3 5 $ 1 2 6 , 7 9 6 156,057 $ 60% Ma n a g e m e n t Di r e c t o r E8 3 E x e m p t Fi r e C h i e f $ 97,535 $ 126,796 156,057 $ 60% Ma n a g e m e n t AC M E9 1 E x e m p t As s i s t a n t C i t y M a n a g e r $ 102,412 $ 133,137 163,860 $ 60% Ma n a g e m e n t DC M E9 2 E x e m p t De p u t y C i t y M a n a g e r $ 119,644 $ 148,058 191,471 $ 60% Ma n a g e m e n t CM F1 0 1 E x e m p t Ci t y M a n a g e r $ 129,594 $ 156,735 206,875 $ 60% Sw o r n F i r e Fi r e f i g h t e r B2 1 S N o n - E x e m p t Fi r e f i g h t e r / E M T $ 49,348 $ 55,762 62,178 $ 26% Sw o r n F i r e Fi r e f i g h t e r B2 2 S N o n - E x e m p t Fi r e f i g h t e r / P a r a m e d i c $ 52,272 $ 59,066 65,861 $ 26% Sw o r n F i r e Fi r e E n g i n e e r B2 4 S N o n - E x e m p t Fi r e D r i v e r / E n g i n e e r $ 61,547 $ 67,393 73,241 $ 19% Sw o r n F i r e Fi r e C a p t a i n C4 1 S N o n - E x e m p t Fi r e C a p t a i n $ 73,307 $ 78,805 84,303 $ 15% Sw o r n F i r e Fi r e B a t t a l i o n C h i e f C4 5 S N o n - E x e m p t Fi r e M a r s h a l $ 79,241 $ 89,145 99,050 $ 25% Sw o r n F i r e Fi r e B a t t a l i o n C h i e f C5 2 S N o n - E x e m p t Fi r e B a t t a l i o n C h i e f $ 79,241 $ 89,145 99,050 $ 25%Page 4 of 5 Co l l e y v i l l e P a y P l a n w i t h F u n c t i o n a l T i t l e s Oc c u p a t i o n a l G r o u p Jo b C l a s s i f i c a t i o n Gr a d e F L S A Fu n c t i o n a l T i t l e Spread FY17 Pay Ranges Po l i c e Po l i c e R e c r u i t B2 2 S N o n - E x e m p t Po l i c e R e c r u i t $ 49,048 $ - -$ N/A Po l i c e Po l i c e O f f i c e r B2 3 S N o n - E x e m p t Po l i c e O f f i c e r $ 52,931 $ 61,399 69,868 $ 32% Po l i c e Po l i c e S e r g e a n t B3 2 S N o n - E x e m p t Po l i c e S e r g e a n t $ 69,082 $ 74,609 80,135 $ 16% Po l i c e Po l i c e L i e u t e n a n t C4 2 S N o n - E x e m p t Po l i c e L i e u t e n a n t $ 84,537 $ 90,032 95,527 $ 13% Po l i c e Po l i c e C a p t a i n D6 2 S E x e m p t As s i s t a n t P o l i c e C h i e f $ 92,094 $ 103,605 115,117 $ 25%Page 5 of 5 Attachment B Proposed Benchmark Positions Accountant Accounting Clerk Accounting Manager Administrative Clerk Administrative Secretary Adult Services Librarian Assistant Police Chief Building Inspector Building Official City Manager Code Enforcement Officer Colleyville Center Manager Community Development Director Construction Manager Equipment Operator Executive Secretary Field Maintenance Worker Field Operations Supervisor Fire Battalion Chief Fire Captain Fire Chief Fire Driver/Engineer Fire Marshal Firefighter/EMT Firefighter/Paramedic GIS Technician Human Resources Director Human Resources Manager Information Systems Analyst Meter Reader Meter Services Worker Municipal Court Administrator Park Maintenance Worker Parks Maintenance Supervisor Parks Manager Planning Technician Plans Examiner Police Chief Police Lieutenant Police Officer Police Sergeant Principal Planner Sign Technician Systems Administrator Urban Forester City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number WS-2 Agenda Date 03/21/2017 Type Presentation and Discussion Department City Manager Title Presentation and discussion of proposals received for the City's solid waste and recycling franchise Strategy Map Connection C2- Deliver high quality and unique customer service Explanation The City of Colleyville currently has an exclusive franchise agreement with Progressive Waste Solutions for both residential and commercial solid waste and recycling services. This agreement expires on October 31, 2017. At the January 3, 2017, City Council Worksession, the City Council provided direction to publish a Request for Proposals (RFP), seeking proposals from contractors for solid waste and recycling services for the next contract term. The attached RFP was posted on the City's website and advertisements were published in the Fort Worth Star - Telegram on January 28, 2017 and February 4, 2017. Proposals were due on February 20, 2017 at 10:00 a.m. Proposals were received from Progressive Waste Solutions, Waste Management, Community Waste Disposal (CWD), and Republic. The purpose of this agenda item is to provide an opportunity for discussion of proposals received and next steps. Staff will present the attached presentation, after which both Progressive Waste Solutions and CWD will provide presentations of up to 10 minutes summarizing their proposals. In reviewing the four proposals received with Mayor Newton, it was decided these two companies would be invited to present, as they submitted the two proposals lowest in price. Following the presentations, staff will be seeking City Council direction on the preferred vendor to begin specific contract negotiations with and whether to include any of the available optional service enhancements in the contract, if applicable. Attachments 1.Solid Waste & Recycling Franchise: Proposals Received and Next Steps Presentation 2.Request for Proposals 3.Summary Matrix of Proposals Received 4.Waste Connections (Progressive) Presentation 5.CWD Presentation Solid Waste & Recycling Franchise: Proposals Received & Next Steps City Council Worksession March 21, 2017 1.Present an overview of all proposals received 2.Receive presentations from two contractors 3.Receive direction from the City Council on: 1.Which contractor to enter into specific contract negotiations with 2.Whether to include additional/optional services in the contract, if applicable Purpose Timeline Timeline January 3, 2017 City Council Worksession; Determine Request for Proposals (RFP) specifications February Issue an RFP; Proposals due February 20, 2017 March 21, 2017 Presentation & discussion of proposals; Select vendor to enter into contract negotiations with April Contract negotiations of specific terms and conditions; Finalize/approve new contract April 25, 2017 If needed, deadline for notice of termination (180 days) to current vendor October 31, 2017 Current contract termination date RFP Summary Base Service “A” •Take all household garbage and bagged leaves •Take up to 4 bundles of brush (max 50 lbs. each) per collection •Collection of bulky items, unbundled brush, or bundled brush (if more than 4 bundles), not exceeding 4 cubic yards per collection, up to 4 times per year •Seasonal organic waste recycling with at least 4 leaf collections and one collection of Christmas trees •Additional services for a fee (similar to current contract language) Base Service “B” •Take all household garbage and bagged leaves •Take all bundled brush •Collection of all bulky items and unbundled brush, not exceeding 4 cubic yards per collection, on an on-call basis •Seasonal organic waste recycling with at least 4 leaf collections and one collection of Christmas trees •Additional services for a fee (similar to current service provided) Optional Enhancement Services •Curbside household hazardous waste (HHW) pickup •Curbside electronic waste recycling •Yard waste recycling (beyond the current seasonal program) Summary of Proposals Received Current (Progressive) Progressive Waste Solutions Waste Management Waste Management- Alternate CWD Republic Republic- Alternate Residential Service Level Contract- Base A; Practice- Base B Base B only Base A only; assigned quarterly bulk dates 1x garbage, 1x recycle, 1x bulk/brush A/B same, provide B A/B same, provide B 1x garbage, 1x recycle, 1x bulk/brush, 1x yard waste recy. Cost per Month $12.99 $16.49 $23.22 $18.50 $12.63 $29.47 $28.02 Optional: 1x/wk yard waste recycle ----1.41 -included Optional: curbside HHW --$1.15 $1.15 $0.47 (+eWaste) Can price from 3rd party Can price from 3rd party Cost with options added $12.99 $16.49 $24.37 $21.13 $14.51 $29.47 +HHW tbd $28.02 + HHW tbd # Garbage Truck Routes Mon, Tues – 5 Thu, Fri – 4 Mon, Tues – 5 Thu, Fri – 4 6 5 Mon, Tues – 5 Thu, Fri – 4 5 5 Residential Service: Progressive vs. CWD Current (Progressive)Progressive Waste Solutions CWD Residential Service Level Contract- Base A; Practice- Base B Base B only Collect all bagged garbage, leaves, and bundled brush Collect all bulky items and unbundled brush, not exceeding 4 cubic yards per collection A/B same, provide B Collect all bagged garbage, leaves, and bundled brush Collect all bulky items and unbundled brush, not exceeding 4 cubic yards per collection Containers Resident provides garbage bags and/or container 65 gallon recycling cart Resident provides garbage bags and/or container 65 gallon recycling cart Resident provides garbage bags and/or container 95 gallon recycling cart in proposal, but can do 65 gallon Organic waste recycling Leaves- 4 Saturdays Christmas trees – 1 Saturday Not available; can only take to landfill Leaves- 4x per year Christmas trees – 1x per year OR Add optional weekly yard waste recycling # Garbage Truck Routes Mon, Tues – 5 Thu, Fri – 4 Mon, Tues – 5 Thu, Fri – 4 Mon, Tues – 5 Thu, Fri – 4 +use 20 cu. Yd. collection vehicle as needed in tight areas Residential Price: Progressive vs. CWD Residential Prices Current (Progressive)Progressive Waste Solutions CWD Base Residential Cost per Month $12.99 $16.49 $12.63 Optional: 1x/week yard waste recycle --1.41 Optional: curbside HHW --$0.47 (on-call basis HHW + eWaste, 1x per month) Residential Cost per month with options added $12.99 $16.49 $14.51 Additional recycling cart $3.05 $3.90 $2.99 Replacement recycling cart $61.08 $61.08 $70.65 Commercial: Progressive vs. CWD Current (Progressive)Progressive Waste Solutions CWD Hand collected garbage (2x per week in 95 or 96 gallon cart) $25.65 $33.35 $25.54 Recycling Cart $10.15 $10.95 $10.33 Front Load Dumpsters & Compactors See detailed matrix Increase amount varies See detailed matrix Typically lower than current rates See detailed matrix Containers with casters, locks, or gates $10.32 / month – casters $9.53 / month – lock or gate $10.32 / month – casters $9.53 / month – lock or gate $4.62 / lift Roll Off Dumpsters See detailed matrix No price change Slightly higher than current rates See detailed matrix Note: For commercial service, the frequency of service and size of container (cart or various dumpsters sizes) are determined by the customer. Prices are based on the service level selected. Presentations: Progressive Waste & CWD - Up to 10 minute summary of proposal - 1.Which contractor to enter into specific contract negotiations with 2.Whether to include additional/optional services in the contract, if applicable City Council Direction Needed Questions & Discussion CITY OF COLLEYVILLE REQUEST FOR PROPOSALS Proposal Reference Number: #CMO-2017-01 Proposal Title: Solid Waste and Recycling Services Closing Date: Monday, February 20, 2017 10:00 A.M. (CST) 2 REQUEST FOR PROPOSAL The City of Colleyville (City) is requesting proposals from highly qualified Contractors to provide solid waste and recycling services. Proposals must include the furnishing of all plant, labor, materials, and equipment and the performing of all work required in the provision of both residential and commercial solid waste and recycling services. Submission of Proposals Two (2) originals and one (1) flash drive of all proposal documents shall be submitted in sealed packages. Contractor’s name and address shall be clearly marked on the outside of the package. Facsimile transmittals or offers communicated by telephone will not be accepted or considered. Proposal information that is not submitted in sealed packages will not be considered. All proposals shall be sealed and clearly labeled on the front of the envelope with: REQUEST FOR PROPOSAL: Solid Waste and Recycling Services #CMO- 2017-01 DUE: 10:00 A.M. (CST), Monday, February 20, 2017 Mail or deliver responses to the following address: City of Colleyville City Manager’s Office 100 Main Street Colleyville, TX 76034 Sealed proposals will be received until the due date and time listed above, at which time they will be opened. Responses received after the closing date and time will not be considered. It shall be the responsibility of each submitting Contractor to ensure proposal is turned in to the City of Colleyville before the due date and time. The official time shall be determined by the clock located in 2nd Floor Training Room of City Hall. All required documents are to be complete and accurate with all appropriate signatures. Packages are to be sealed and clearly identified. All costs incurred by the Contractor in responding to this RFP shall be the 3 full responsibility of the Contractor. Nothing herein shall create an obligation on the part of the City of Colleyville to do business with the Contractor in this RFP process. Tentative Schedule of Events Proposal Release Date: January 27, 2017 Deadline for Submittal of Written Questions: February 8, 2017 @ 5:00 P.M (CST) Sealed Proposals Due & Opened: February 20, 2017 @ 10:00 A.M. (CST) Anticipated Presentation to City Council (regarding recommended Contractor): March 21, 2017 Negotiation of contract details with Contractor: March/April 2017 Current contract ends: October 31, 2017 Proprietary Information All material submitted to the City of Colleyville becomes public property and is subject to the Texas Open Records Act upon receipt. If a Contractor does not desire proprietary information in the proposal to be disclosed, each page must be identified and marked proprietary at time of submittal. The City will, to the extent allowed by law, endeavor to protect such information from disclosure. The final decision as to what information must be disclosed, however, lies with the Texas Attorney General. Failure to identify proprietary information will result in all unmarked sections being deemed non-proprietary and available upon public request. Questions, Clarifications, and Issuance of Addenda Any explanation, clarification or interpretation desired by a Contractor regarding any part of the RFP must be requested from the person named below, no later than 5:00 p.m. on Wednesday, February 8, 2017. Requests for explanations or clarifications may be emailed; emails must clearly identify the RFP number and title. Name: ADRIENNE LOTHERY Firm: CITY OF COLLEYVILLE CITY MANAGER’S OFFICE Address: 100 MAIN STREET 4 City, State, ZIP COLLEYVILLE, TX 76034 Telephone: 817.503.1112 Email: alothery@colleyville.com If the City, in its sole discretion, determines that a clarification is required, such clarification shall be issued in writing in the form of an Addenda. Sole issuing of addenda shall be vested in the City Manager’s Office. Addenda shall be sent to all who are known to have received a copy of the RFP. Proposers shall acknowledge receipt of all addenda within the RFP responses. Interpretations, corrections, or changes to the RFP made in any other manner are not binding upon the City of Colleyville, and Proposers shall not rely upon such interpretations, corrections, or changes. Oral explanations or instructions given before the award of the contract are not binding. It is the sole responsibility of the Proposer to check with the City of Colleyville’s website to ensure that all available information has been received prior to submission. The City will not be held liable for any addenda information not received by Contractor. Withdrawal/ Modification of Proposals No bid may be withdrawn within ninety (90) days after date on which bids are opened. Any interlineations, alteration, erasure or other amendment made before the submittal deadline, must be signed or initialed by the Contractor or authorized agent, guaranteeing authenticity. Proposals cannot be altered, amended or withdrawn by the Contractor after the submittal deadline. Modifications offered in any other manner, oral or written, will not be considered. A final proposal cannot be changed or withdrawn after the designated time for receipt, except for modifications/clarifications requested by the City of Colleyville after the date of receipt and following any oral presentations. Only original signatures will be accepted. Electronic signatures will not be accepted. Proposal Security Each proposal must be accompanied by a bond or a certified check of the Contractor, drawn on a national bank, in an amount equal to Ten Thousand Dollars ($10,000.00), as a guarantee on the part of the 5 Contractor that he will, if called upon to do so, accept and enter into a contract as may mutually be agreed upon by the City and the selected Contractor which addresses all the material provisions of the proposals and response thereto, to perform the work covered by such Proposal and at the rates stated therein and to furnish a corporate surety for its faithful and entire fulfillment. Checks and bonds will be returned promptly after the City and the selected Contractor have executed a Contract, or, if no Contractor’s Proposal has been selected within one hundred and twenty (120) days after the date of the opening of the Proposals, upon demand of the Contractor at any time thereafter, so long as he has not been notified of the acceptance of his Proposal. Contractor Experience In order for the City to evaluate a Contractor’s ability to provide the service levels described in this RFP, proposals must include information on the firm’s experience. This information should include, at a minimum, the following: a description of the firm’s background; a minimum of five (5) municipal customer references, including city name, telephone number and individual to contact; disclosure of any Notices of Non-Compliance received from any municipal customer during the last ten (10) years, including city name, telephone number and individual to contact, and description of Non- Compliance; and disclosure of any municipal customers that have terminated a contract with the Contractor For Cause during the last ten (10) years, including City name, telephone number and individual to contact, and description of Cause. General Terms and Conditions While the final contract language will be negotiated by the City and the selected Contractor and may include additional provisions, bidders should be aware of the following terms and conditions: 1.1 Federal and State laws, municipal ordinances, and the rules and regulations of all authorities having jurisdiction over provision of solid waste services in the City of Colleyville shall apply to the contract throughout, and such rules and regulations will be deemed to be included in the contract as though said rules and regulations were written out in full in said contract. 1.2 Bidders are expected to inspect the site(s) of the work and to 6 inform themselves regarding local conditions under which the work is to be performed. 1.3 Chapter 176 of the Texas Local Government Code requires that any Bidder or person considering doing business with a Local Government entity, disclose in the questionnaire form CIQ, the Bidder or person’s affiliation or business relationship that might cause a Conflict of Interest. The CIQ form, as well as a completed 1295 form, shall be submitted with the Bidder’s completed Bid Packet. Failure to submit any form under this Section shall result in the bid being considering non-responsive. 1.4 The City reserves the right to reject or accept any or all bids or to enter into negotiations with any bidder. The City reserves the right to waive any formalities or any alleged breach of technicality. 1.5 Exceptions/Substitutions: All proposals meeting the intent of this request for proposal will be considered for negotiations. Contractors taking exception to the specification, or offering substitutions, shall state these exceptions in their response to the request for proposal. The absence of such a list shall indicate that the contractor has not taken exceptions and the contractor shall be responsible for performing in strict accordance with specifications in this RFP. The City reserves the right to accept any and all or none of the exception(s)/ substitution(s) deemed to be in the best interest of the City. 1.6 Insurance: All respondents must submit, with the proposal, proof of insurance coverage as indicated below. Proof shall be by submission of copies of current policies or current Certificates of Insurance, including the effective dates of coverage. The City requires the following provisions by the SUCCESSFUL VENDOR(S) ONLY: Minimum Limits of Insurance: Type Coverage Per Occurrence Minimum Aggregate Minimum Workers Compensation As required by law and shall cover all employees including drivers. As required by law. Comprehensive & General Public Liability $2,500,000 $10,000,000 Property Damage $1,000,000 $2,000,000 Comprehensive Auto Liability Combined Single Limit $5,000,000 7 1.7 Security for Faithful Performance: The City will require the contractor to obtain and keep in force for the duration of this contract a performance bond in the amount of $100,000 to secure the contractor's faithful performance of all obligations imposed by the contract. Such bond shall be issued by a company acceptable to the City. 1.8 The City will require the contractor to indemnify and hold harmless the City as part of any final contract. 1.9 Upon selection of the successful bidder, said bidder and the City of Colleyville will enter into negotiations for a detailed contract. This proposal, accompanying documents, and any negotiated terms, when properly accepted by the City of Colleyville, shall constitute a contract equally binding between the successful contractors and the City of Colleyville. No different or additional terms will become a part of this contract with the exception of Change Orders. No oral statement of any person shall modify or otherwise change, or affect the terms, conditions or specifications stated in the resulting contract. All change orders to the contract will be made in writing by the City of Colleyville. 1.10 The City of Colleyville plans to request a five year contract, with the option to renew. 1.11 The successful contractor shall not sell, assign, transfer or convey any contract resulting from this RFP, in whole or in part, without the prior written consent of the City of Colleyville. 1.12 A monthly franchise/administrative fee, not less than 8%, shall be remitted to (for commercial service) or retained by (for residential service) the City. The City reserves the right to negotiate a different fee. 1.13 The City of Colleyville may request representation and other information sufficient to determine contractor's ability to meet the minimum standards contained in this RFP, including the Scope of Work contained herein. 1.14 Contractor SHALL PROVIDE with its proposal response, all documentation required by this RFP. Failure to provide this information may result in rejection of proposal. 8 SCOPE OF WORK The selected firm will be required to provide comprehensive solid waste services to the City of Colleyville, including but not limited to, residential and commercial solid waste, residential and commercial recycling services and yard waste collection. Selection will depend on quality of service, variety and frequency of service, level of participation by the provider and cost to the customer, each to be reflected in the proposal. The City reserves the right to negotiate beyond proposed services. Minimum standards for responsible prospective contractors: A prospective contractor must affirmatively demonstrate contractor's ability and willingness to provide solid waste and recycling collection services for all citizens and businesses of Colleyville. The contractor also must demonstrate adequate manpower and equipment necessary to provide the highest level of service required in this Scope of Work. It shall be the duty and obligation of the contractor to perform the following services: (A) The contractor, at its sole cost and expense, agrees to furnish all trucks, equipment, machines, landfill, and labor which are reasonably necessary to adequately, efficiently, and properly collect and transport material from accounts serviced in the City of Colleyville. In no event will the average age of the trucks assigned to this contract be older than ten (10) years. Special consideration may be given to bids that include new/newer equipment. All vehicles used for the collection and transportation of garbage and trash shall be equipped with suitable covers which shall be used to prevent blowing or scattering of refuse while garbage and trash is being transported for disposal. All vehicles and equipment must be maintained in a clean, safe and efficient working condition throughout the term of the contract. The City of Colleyville reserves the right to inspect the contractor's collection vehicles at any time. If the City's inspector determines the vehicles to be offensive or unsafe, the contractor shall repair, repaint, clean or deodorize the equipment at their own expense. All vehicles must be clearly marked indicated the company's name and local customer service telephone number and display a specific vehicle identification number easily viewed on the side and rear of the vehicle from 50 feet away. The contractor shall make repairs wherever their trucks cause ruts or other damage by leaving the paved driving surface. (B) Due to the street size variations in the City, the contractor shall provide equipment that will accommodate collection from each customer 9 address. Special collections shall be made using appropriate equipment. Damage caused by collection equipment such as spillage, broken curbs or sidewalks, and mail boxes shall promptly be repaired or replaced at the Contractor’s sole expense. (C) The contractor shall maintain a toll-free telephone number and provide sufficient personnel and equipment to promptly respond to customer inquiries and complaints between 8 a.m. and 6 p.m., Monday through Friday and 8 a.m. through 12 p.m. on Saturday. (D) Complaints: At a minimum, customer complaint procedure shall provide that the customer complaint shall be addressed within 24 hours of receipt of such complaint and shall be promptly resolved. Any missed pickups of residential refuse will be collected the same business day if notification to the Contractor is provided by 2:00 p.m. but not later than 12:00 p.m. the next business day if notification is provided after 2:00 p.m. The contractor will keep a written complaint log in a format agreed to and available for review by the City at any time, which must include at a minimum the name, address and phone number of the complainant, type of complaint, time and date, resolution and response time and date of response. (E) All field employees of the contractor shall wear uniforms identifying them as employees of the contractor. Employees driving the contractor's vehicles shall, at all times, possess and carry a valid Class B vehicle operator's license from the State of Texas. The contractor's employees, officers and agents shall, at no time, be allowed to identify themselves or in any way represent themselves as being employees or agents of the City of Colleyville. The contractor shall prohibit the drinking of alcoholic beverages and the unlawful use of controlled substances by employees while on duty or in the course of performing duties under this contract. (F) The contractor shall provide the City with proposed collection schedule and routes. All schedules and routes shall be approved by the City. (G) The contractor shall provide the City with monthly collection reports, in a form approved by the City, within five days from the end of the period being reported which will include summaries of tonnages of all materials recovered, by type of material, summaries of tonnages of all materials sold, by type of material, material market prices, resident participation rates in terms of weekly and monthly set-out counts with a description of the method used to determine these rates, and other information provided by mutual consent of both parties. 10 (H) Holidays: The following shall be holidays for purposes of this Contract: New Year's Day Memorial Day Independence Day Labor Day Thanksgiving Day Christmas Day When a holiday falls on a weekday (Monday through Friday), Contractor will delay all collection routes one day from the day of the holiday until the end of that week, completing all routes on Saturday of that week. For example, if New Year’s Day falls on Thursday, no routes are run on Thursday. The New Year’s Day routes will be run on Friday, and Friday’s routes will be run on Saturday. (I) Hours of Operation: Collection of solid waste shall be between the hours of 7:00 a.m. and 7:00 p.m. No collection shall be made on Sunday. (J) The Contractor will provide to each Residential Unit a Recycling Cart with lid for Recyclable Materials. (K) The contractor shall assign one supervisory level employee to oversee the contractor’s operations in the city. Contractor agrees that if the supervisory level employee normally assigned to the city is scheduled off work then the contractor will assign a substitute employee who will have the same responsibilities as the regularly assigned supervisory employee. The City Manager, or his designee, will be given the name and contact information of the supervisor so assigned and will have the right to contact the supervisor directly when needed, including outside of regular business hours. The supervisor assigned to the city will be available to respond within two hours to any issues that may arise. (L) Modifications of Rates: Following contract approval, the contractor may, at their option, after the first year of service, submit a request in writing for an adjustment to the established rate schedule in said contract. The contractor shall furnish evidence as to the need for such adjustment, and the City Council, upon investigation and consideration of the circumstances surrounding the request, may approve or disapprove such request, having due regard for such other factors as the City may deem relevant. The contractor shall, upon request of the City, timely furnish all data related to the requested adjustment in consideration. The City will 11 consider proposed methodologies submitted by the contractor with their bid packet. Proposed methodologies should take into consideration appropriate rate reductions if warranted, in addition to methodology for requested increases. (M) Contractor shall provide documentation establishing that it will have the right to use a landfill site(s) adequate to carry out the purpose of this Contract for the entire period of this Contract and any agreed extensions thereto. (N) Silence of Specifications: The apparent silence of these specifications as to any detail or to the apparent omission from it of a detailed description concerning any point shall be regarded as meaning that only the best practices are to prevail. All interpretations of theses specifications shall be made on the basis of this statement. Commercial Service Specifications The Solid Waste Collections provider will have an exclusive contract with the City for commercial solid waste and recycling services. The contractor will be required to make available dumpsters and collection service for all commercial establishments within the corporate limits of the city. All dumpsters provided shall be in a good, clean condition and subject to inspection by the City. Attention should be called to the Land Development Code, which requires dumpsters to be screened, as the Contractor must adhere to keeping enclosures closed. Commercial collection shall be based upon the need of each customer, but not less than once weekly. Contractor agrees to make two pickups each week for each business not requiring furnished containers. All collections shall be accomplished Monday through Friday between the hours of 6 a.m. and 10 p.m. The contractor shall indicate their proposed charges by size of container and frequency of pickup, inclusive of any taxes, franchise fees or billing charges. The contractor shall perform all commercial billing and collections. City Service Specification Contractor shall furnish free garbage pickup for all City facilities. Contractor shall supply the necessary labor and equipment to provide bulk and brush collection at the City’s annual drop off event at no charge to the City. Contractor shall also supply up to fifty (50) 80-100 gallon containers up to 3 times per year for special events at no charge to the City. Education Services 12 The contractor shall provide accurate, timely, and clear information regarding services, recycling, contact information, rates and other information pertaining to solid waste and recycling collection to the City on an on-going basis, so the City may appropriately communicate information to residential and commercial customers. Upon execution of a new contract, the City will determine the appropriate methods for communicating relevant information and service changes to customers. If determined necessary by the City, the contractor will reimburse the City for any printing and mailing costs for one (1) communication campaign associated with the start of a new contract to all solid waste customers in the city. Household Hazardous Waste Collection The contractor shall contribute $15,000 annually to the City for safe collection, recycling, or disposal of household hazardous waste. This program is currently administered by the City of Fort Worth Environmental Collection Center. The City is also seeking pricing for a potential additional service, curbside collection of household hazardous waste. Should the final contract include curbside collection of household hazardous waste, the selected contractor and the City may negotiate terms that do not require the $15,000 annual contribution. Residential Service Specifications The contractor shall be required to collect from all residential locations within the corporate limits of Colleyville. The City is interested in receiving bids on two different levels of residential service. Pricing shall be provided as a cost per household, per month, inclusive of any taxes, franchise fees or billing charges. BASE SERVICE “A”: 1. The contractor shall provide twice per week curbside or backdoor collection service for all residential garbage, rubbish, stable matter, and bagged yard waste. Contractor shall also collect up to four (4) bundles of brush per collection. 2. Once per week curbside recycling program for recyclables, from a standard recycling cart provided to each residential customer. Additional recycling carts may be requested for an additional monthly fee. 3. Four (4) times per calendar year curbside collection of bulky items, 13 bundled brush (if more than 4 bundles), unbundled brush, not exceeding four (4) cubic yards per collection, provided on a call-in basis. Additional pickups exceeding this amount or number shall be collected for a fee. 4. Seasonal organic waste recycling program, with at least four curbside collections of bagged leaves and one collection of Christmas trees. BASE SERVICE “B”: 1. The contractor shall provide twice per week curbside or backdoor collection service for all residential garbage, rubbish, stable matter, bagged yard waste, and all bundled brush. 2. Once per week curbside recycling program for recyclables, from a standard recycling cart provided to each residential customer. Additional recycling carts may be requested for an additional monthly fee. 3. Collection of all bulky items and unbundled brush, not exceeding four (4) cubic yards per collection, provided on a call-in basis. 4. Seasonal organic waste recycling program, with at least four curbside collections of bagged leaves and one collection of Christmas trees. These components are intended to be guidelines which convey the City's historic service level and customer expectations. The successful proposal will include the best combination of services at the lowest price. Optional Enhancement Services (Residential): The City is interested in receiving bids that include some or all of the following optional service enhancements, based on the contractor’s ability. The selected contractor and the City will negotiate which, if any, optional service enhancements are included in the final contract. 1. Household Hazardous Waste: The City currently contracts with the City of Fort Worth Environmental Collection Center (ECC) for the collection and disposal of Household Hazardous Waste. The City requests proposed pricing for the addition of curbside collection of household hazardous waste on a call-in basis. 2. E-waste Recycling: The City currently offers electronic waste recycling at an annual drop-off event at no charge to citizens. The City requests proposed pricing for the addition of curbside collection of E-waste on a call-in basis. 3. Yard Waste Recycling: The only collection and recycling of yard waste currently offered is a seasonal curbside leaf recycling (four collections) 14 and a single Christmas tree collection. The City requests proposed pricing on a regular yard waste recycling program (weekly, multiple weeks per month, or monthly). Any additional services not mentioned in this RFP should be listed separately and include the cost per household or commercial entity. Definitions: The following definitions will apply when used in this RFP. These definitions are subject to change and/or modification by the parties during the City’s final contract negotiations with the successful bidder where necessary to carry out the purpose of this RFP: Backdoor Service – All handicapped or disabled customers who have provided verification to the City Manager, or his designee, from a physician as to their inability to carry containers to the curbside may place containers at their front doorstep to be visible from the street or at another location of equal convenience to the customer as may be determined by the City Manager, or his designee. Contractor cannot enter or be responsible for entering garages or behind enclosed fences. Bulky Waste - Stoves, refrigerators which have had CFC's removed by a certified technician, water tanks, washing machines, furniture, and other waste materials other than construction debris, dead animals, or hazardous waste. Bundled Brush - Any limbs or branches that are bundled in lengths no more than four (4) feet and no more than fifty (50) pounds in weight. Commercial containers - All metal containers supplied by the contractor affording adequate capacity to service a customer so as to prevent spillage, unsightly and insanitary conditions. Construction Debris - All dirt, concrete, rocks, bricks or other waste building materials. Disposable container -All plastic bags, cardboard, metal or wooden boxes having no outside dimension of more than four feet and capable of containing garbage or trash without leaking or emitting odors and which 15 weigh, when loaded, less than 50 pounds per container and which are placed at curbside for removal. Garbage - All animal or vegetable matter and other non-hazardous substances from residences, grocery stores, retail establishments, restaurants, churches and other homes and businesses. Hazardous waste -All fecal material, oil sludge, and any radioactive, pathological, toxic, acidic, or volatile materials or other hazardous or improper waste, to include rubber, tires, oil, dirt or rock and steel shavings. Permanent container - Any closed, water proof, plastic or metal container or can with a capacity or volume of 30 gallons or less and which is capable of containing garage or trash without leaking or emitting odors, and which weighs, when loaded less than 50 pounds per container. Recyclable - Commodities collected by the Contractor pursuant to the Contract Documents, which can be sold in a spot or future market for processing and use or reuse including, but not limited to, newsprint, magazines, plastic (PET and HDPE) bottles, glass containers, aluminum cans and metal (tin) cans. Recycling Cart - A plastic wheeled receptacle with a capacity of at least 65 gallons, designed for the purpose of automated collection of recycling commodities, and having a lid capable of preventing entrance into the container by small animals. Recycling carts will be provided to each Residential customer and those Commercial customers contracting for a level of recycling service that utilizes recycling carts, with ownership retained by contractor. Rubbish - All waste wood, wood products, tree trimmings, grass cuttings, dead plants, weeds, leaves, dead trees or branches thereof, chips, shavings, sawdust, printed matter, paper, pasteboard, rags, straw, used and discarded mattresses, used and discarded clothing, used and discarded shoes and boots, combustible waste pulp and other products such as are used for packaging, or wrapping crockery and glass, ashes, cinders, floor sweeping, glass mineral or metallic substances, and any and all other waste materials not included in the definition of Bulky Waste, Construction Debris, Dead Animals, Garbage, Hazardous Waste or Stable Matter. Stable Matter - All manure and other waste matter normally accumulated in or about a stable, or any animal, livestock or poultry enclosure, and resulting from the keeping of animals, poultry, or livestock. 16 Yard waste – Bagged grass clipping, yard cleanings, and leaves. EVALUATION CRITERIA EVALUATION CRITERIA: PLEASE NOTE THAT THIS BID WILL BE AWARDED ON THE BASIS OF "BEST VALUE". The award to the successful bidder will include the best combination of services at the lowest price. A. The following criteria will be considered when selecting a Bidder: • the price • the reputation of the bidder and the bidder's services; • the quality of the bidder's service; • the extent to which the bidder's services meet the City's needs; B. The City of Colleyville may make such investigations as it deems necessary to determine the ability of the contractor to provide satisfactory performance in accordance with specifications, and the contractor shall furnish to the City all such information and data for this purpose as the City may request. C. The City reserves the right to award by item, group of items or total bid, whichever is in the best interest of the City. Contractors submitting a bid on an "All or None" basis are to so indicate this information on their pricing information page. D. Contractors are to indicate any exceptions to the bid on a page entitled, "Exceptions To Bid." All proposals will be evaluated by the City Manager, or his designee, for review and comments. Proposals will be ranked according to adherence to requested format, thoroughness of provided information, firm's background and related experience, the financial stability of the firm, the extent to which the bidder's services meet the City's needs, and cost of service. 17 PROPOSAL FORMAT/CHECKLIST Contractors may use this checklist as a guide for preparing the proposal: ____ Statement of experience, including: - Description of the firm's background - A minimum of five (5) municipal customer references, including city name, telephone number and individual to contact. - Disclosure of any Notices of Non-Compliance received from any municipal customer during the last ten (10) years, including city name, telephone number and individual to contact, and description of Non-Compliance. - Disclosure of any municipal customers that have terminated a contract with the bidder For Cause during the last ten (10) years, including City name, telephone number and individual to contact, and description of Cause. ____ Evidence of ability to perform, including: - Financial stability including the financial ability to meet the terms of the contract. A copy of the most recent audit report prepared by an independent certified public accountant should be included with the contractor's response. - Insurance coverage - Ability to appropriately dispose of or recycling collected material, including landfill space or agreements with - The firm's organizational chart including a list of key personnel and the resumes of employees who will be involved in the management and operation of the contract. ____ Overview of the firm's proposed solid waste program, including: - Description of all program components, both residential and commercial - Proposed collection schedules - Description of equipment to be used for collection - List of acceptable Recyclable Material - Recycling cart specifications and warranty - A proposed implementation schedule, including earliest contract start date ____ Pricing for Residential Base Services “A” and “B” ____ Pricing for and description of Optional Enhancement Services (Residential) 18 ____ Pricing for Commercial collection services ____ Conflict of Interest Form 1295 and completed CIQ ____ Proposal Security (Bond/Cashier’s Check) ____ Any additional information that will help establish the firm's qualifications. Contractors are encouraged to be innovative in their response to the Request for Proposals. Contractors are also encouraged to offer any alternatives to specifications that will result in more cost effective operations; provided the response meets the minimum qualifications required herein. Current (Progressive)Progressive Waste Management WM - Alternate CWD Republic Republic - Alternate Residential: Base "A" is contract; Base "B" is actual service Base "B" only Base "A" only - Bulk would be assigned one week per quarter 1x garbage/1x recycle /1x bulk&brush (2 yd limit) A/B hybrid- 4 yd bulk/loose brush per collection; unlimited bundled brush Priced A/B same - plan to take all; only limit is 16 cu. Yd. unbundled per year 1x/week garbage (95 gal.); 1x/week recycle (65 gal.); 1x/week bulk&brush up to 4 cu. Yd; also up to 16 cu. Yd. unbundled per year Residential Garbage 9.77 13.27 23.22 19.98 12.63 23.67 15.73; add'l cart 6.29 Residential Recycing 3.22 3.22 -5.8 5.8 Additional Cart 3.05 3.9 4.32 4.32 2.99 5.3 3.25 Residential Recycle Cart Size 65 gallon 65 gallon 96 gallon 96 gallon (garbage & recy.)95 gallon 65 gallon 65 gallon Replacement Cart 61.08 61.08 75.6 75.6 70.65 Yard Waste Recycle 1x / week ----1.41 -6.49 OPTIONAL PACKAGE PRICE (1x per week yard waste recycling) (bags provided by citizen; only grass, leaves, shrubs; bundled brush is trash) Hazardous Waste: Financial contribution $15,000 $15,000 $15,000 $15,000 $15,000 $15,000 $15,000 Curbside collection -n/a 1.15 1.15 0.47 can price from 3rd party if desired can price from 3rd party if desired Other -*May take paint at $2,500 scholarship $2,500 scholarship (for HHW & eWaste, on call, 1x per month)Take paint at Clean Sweep Take paint at Clean Sweep Clean Sweep **At your door program available even w/o franchise TOTAL Residential per mo.12.99$ 16.49$ 23.22$ 18.50$ 12.63$ 29.47$ $ 28.02 with yard waste recycling 14.04$ plus HHW 24.37$ 21.13$ 13.10$ plus yard waste and HHW 14.51$ # Truck Routes per day M, T - 5 routes; Th, Fr - 4 routes 6 routes 5 routes (automated) M, T - 5 routes; Th, Fr - 4 routes 5 routes 5 routes; running 5 day/week- all materials for a house on 1 day +use a 20 cu. Yd. rear end load collection vehicle as needed + purchase of 10 yd. collection truck to service narrow streets + purchase of 10 yd. collection truck to service narrow streets Leaf Collection 4 Saturdays/year Not Available 4x per year OR weekly if yard waste recycling option is added 8 days/year included in weekly yard waste recycling Christmas Tree Recycling 1 Saturday (w/ leaves)Not Available 1x per year separately collected for recycling Other Notes:- WM local website with 24/7 self-service requests WM local website with 24/7 self- service requests Evaluate if additional City services are needed above amounts proposed Privately owned Commercial: Commercial Recycling (cart)10.15 10.95 10.33 15 15 Additional Cart 5.09 5.09 7.5 6.5 Replacement Cart 61.08 61.08 Commercial Hand Collect 25.65 33.35 27.7 27.7 25.54 35 35 2x per week w/ 96 gal. cart 2x per week w/ 96 gal. cart 2x per week w/ 96 gal. cart 2x per week w/ 96 gal. cart 2x per week w/ 95 gal. cart 35 per additional cart 35 per additional cart Commercial Front Load: 2 cubic yards 1 lift per week 60.76 78.99 49.92 49.92 55.03 77.17 77.17 2 lifts per week 95.99 124.79 84.68 84.68 86.95 121.91 121.91 3 lifts per week 130.02 169.03 120.98 120.98 117.78 165.13 165.13 4 lifts per week 166.47 216.41 160.34 160.34 150.79 211.42 211.42 5 lifts per week 199.28 259.06 195.78 195.78 180.51 253.09 253.09 6 lifts per week 234.53 304.89 233.85 233.85 212.43 297.85 297.85 Extra lifts 30.37 39.48 32.8 32.8 73.91 39 39 3 cubic yards 1 lift per week 76.27 99.15 67.1 67.1 69.09 93.14 93.14 2 lifts per week 125.15 162.7 115.72 115.72 113.37 158.94 158.94 3 lifts per week 177.41 230.63 172.16 172.16 160.7 225.31 225.31 4 lifts per week 227.23 295.4 225.96 225.96 205.83 288.58 288.58 5 lifts per week 279.47 363.31 282.38 282.38 253.14 354.93 354.93 6 lifts per week 329.29 428.08 336.19 336.19 298.27 418.2 418.2 Extra lifts 36.44 47.37 39.35 39.35 76.09 46.5 46.5 4 cubic yards 1 lift per week 92.35 120.06 84.62 84.62 83.65 117.28 117.28 2 lifts per week 153.11 199.04 145.91 145.91 138.68 194.45 194.45 3 lifts per week 215.08 279.6 212.84 212.84 194.83 273.15 273.15 4 lifts per week 273.39 355.41 275.82 275.82 247.64 347.21 347.21 5 lifts per week 335.38 435.99 342.77 342.77 303.79 425.93 425.93 6 lifts per week 396.13 514.97 408.38 408.38 358.82 503.09 503.09 Extra lifts 42.52 55.28 45.93 45.93 78.26 54.5 54.5 6 cubic yards 1 lift per week 140.96 183.25 136.66 136.66 127.68 179.02 179.02 2 lifts per week 204.15 265.4 199.96 199.96 184.92 259.27 259.27 3 lifts per week 284.34 369.64 287.76 287.76 257.55 361.11 361.11 4 lifts per week 365.75 475.48 375.57 375.57 331.29 464.5 464.5 5 lifts per week 447.17 581.32 463.5 463.5 405.05 567.91 567.91 6 lifts per week 528.58 687.15 515.42 515.42 478.79 671.3 671.3 Extra lifts 48.6 63.18 52.48 52.48 82.61 65 65 8 cubic yards 1 lift per week 159.18 206.93 151 151 144.18 202.16 202.16 2 lifts per week 260.05 338.07 254.3 254.3 235.55 264.21 264.21 3 lifts per week 362.11 470.74 362.2 362.2 328 419.3 419.3 4 lifts per week 462.97 601.86 470.64 470.64 419.35 542.74 542.74 5 lifts per week 563.82 732.97 578.35 578.35 510.71 716.05 716.05 6 lifts per week 667.11 867.24 686.57 686.57 604.26 847.23 847.23 Extra lifts 54.68 71.08 59.05 59.05 84.78 72 72 8 Yard OCC (recycling) 1 lift per week 93.48 2 lifts per week 163.04 Front Load Compactor: 6 cubic yards 1 lift per week 226.6 294.58 229.84 287.78 287.78 2 lifts per week 453.2 589.16 406.84 575.56 575.56 3 lifts per week 679.8 883.74 605.25 863.35 863.35 4 lifts per week 906.41 1178.33 811.67 1151.14 1151.14 5 lifts per week 1133 1472.9 1032.89 1438.91 1438.91 6 lifts per week 1359.6 1767.48 1225.71 1726.69 1726.69 Extra lifts 71.56 93.03 115.65 100 100 8 cubic yards 1 lift per week 286.25 372.13 259.53 363.54 363.54 2 lifts per week 572.45 744.19 518.22 727 727 3 lifts per week 858.69 1116.3 770.8 1090.55 1090.55 4 lifts per week 1144.91 1488.38 1027.4 1454.04 1454.04 5 lifts per week 1431.17 1860.52 1302.3 1817.6 1817.6 6 lifts per week 1717.38 2232.59 1546.91 2181 2181 Extra lifts 83.5 108.55 118.7 150 150 containers w/ casters 10.32 10.32 monthly 10.8 monthly 10.8 monthly 4.62 / lift 15 15 containers w/ locks or gates 9.53 9.53 monthly 10.8 monthly 10.8 monthly 4.62 / lift 2.5 / lift 2.5 / lift Roll Off Open Tops: 20 cubic yard haul 346.32 346.32 361.8 361.8 352.04 380.95 380.95 delivery 91.13 91.13 81 81 135.87 100 100 daily rent 5.28 5.28 5.4 5.4 5.43 175/mo 175/mo disposal 30.37 / ton 30.37 / ton 27 / ton 27 / ton 31.17/ton 30.50 / ton 30.50 / ton dry runs 90.19 90.19 75 75 100 100 30 cubic yard haul 346.32 346.32 361.8 361.8 352.04 380.95 380.95 delivery 91.13 91.13 81 81 135.87 100 100 daily rent 5.28 5.28 5.4 5.4 5.43 175/mo 175/mo disposal 30.37 / ton 30.37 / ton 27 / ton 27 / ton 31.17/ton 30.50 / ton 30.50 / ton dry runs 90.19 90.19 75 75 100 100 40 cubic yard haul 346.32 346.32 361.8 361.8 352.04 380.95 380.95 delivery 91.13 91.13 81 81 135.87 100 100 daily rent 5.28 5.28 5.4 5.4 5.43 175/mo 175/mo disposal 30.37 / ton 30.37 / ton 27 / ton 27 / ton 31.17/ton 30.50 / ton 30.50 / ton dry runs 90.19 90.19 75 75 100 100 Roll Offs - Compactors: 20 - 42 cubic yards haul 358.47 358.47 372.6 372.6 364.39 394.5 394.5 rental negotiable negotiable negotiable negotiable negotiable negotiable negotiable wash out 182.25 182.25 150 150 275 275 disposal 30.37 / ton 30.37 / ton 27 / ton 27 / ton 31.17 / ton 30.50 / ton 30.50 / ton dry runs 90.19 90.19 75 75 100 100 Summary of Bids (includes FF; no sales tax, which only applies to commercial) Who is Waste Connections •Waste Connections Corporation out of The Woodlands, Texas is an integrated solid waste services company that provides waste collection, transfer, disposal and recycling services. •Current annual revenue is $4.1 billion. •15,000 employees. •7,000 collections vehicles. •90+ landfills. •6 million commercial, residential, and industrial customers. •We have operations in 39 different states across the US. North America’s Premier Solid Waste Company 3 Corporate HQ The Woodlands, TX Who Are We Locally Progressive Waste Services dba Waste Connections of Texas. March 2017 Progressive Waste Services Haltom City, Texas 6,000 Square Ft. office space. 8,000 Square Ft. maintenance facility. 8 Service bays with the capabilities to service 150 trucks per day. Maintenance facility operates 24 hours Mon –Fri and as needed on weekends. Progressive Waste Out Of Haltom City •Located at 4001 Old Denton Road, Haltom City, Texas 76117. •Current annual revenue is $56 million. •159 employees, several with 20+ years in the waste industry. •Currently we provide service to 27 local municipalities. •100+ collections vehicles in the Fort Worth market. •Additional resources out of our Dallas and McKinney Districts. 3rd Eye: Live GPS Location •Fleet Tracking •Real Time GPS •Historical Breadcrumb •Speed History •Google Maps 3rd Eye: Service Verification Video Weekly Residential Trash Removal Plan 8,713 homes serviced twice per week, 75,513 services per month. 289 tons per week or 1,252 tons per month. 4.5 dedicated route trucks with helpers 4 days per week. Service days Monday, Tuesday, Thursday, and Friday. Included in the weekly trash is bulky waste and yard waste removal. Weekly Recycling Removal Plan 8,713 homes serviced one time per week, 37,756 services per month. 41 tons recycled per week or 178 tons per month. 2 dedicated route trucks per week Service days Monday, Tuesday, Thursday, and Friday. Weekly Commercial Trash Removal Plan 293 customers serviced on average 2 x per week or 2,539 services per month. 2,647 yards per week or 11,470 per month. 81 tons per week or 351 tons per month. 1 dedicated route truck per week. Service days Monday –Saturday. Weekly Industrial Trash Removal 16 customers per month. 30 scheduled services per month. 38 tons per week or 165 tons per month. 1 dedicated route truck per week as needed. Service days Monday –Saturday. Annual Leaf And Christmas Tree Removal 8,713 homes serviced. Four scheduled events to be determined by the City. 139 tons total for the 4 scheduled Saturday leaf and tree removal events. 5 dedicated route trucks per scheduled event. Combined Trucks, Customers, and Monthly Services Trucks Customers Monthly Services Residential 4.5 8,713 113,269 Commercial 1 293 2,539 Industrial 1 16 30 Totals 6.5 9,022 115,838 Working Together To Bring You More Greg Roemer President Working Together To Bring You More Nicole Roemer Municipal Coordinator Paul Hansen General Manager 1984 Began Operations 1989 Office Building Recycling 1993 First Municipal Contract 2000 2010 California Crossing, Dallas History of CWD Working Together To Bring You More 2001 Expanded MRF History of CWD 2002 Dallas Apartment Recycling 2004 Residential Single Stream MRF 2015 On-Site CNG Station Working Together To Bring You More CWD in 2017 260 Employees 128 Collection Vehicles Revenue 50 Million (projected) 19 Municipal Contracts Working Together To Bring You More Privately Owned & Operated Working Together To Bring You More Benefits for Colleyville Environmentally Conscious Community Involvement Custom Brochures Working Together To Bring You More Customer Service Community No remote call center Customer Service, Dispatch and Operations work together to ensure quality service Office hours: Monday through Friday 7:30 am to 5:30 pm, Saturday 8 am to 2 pm Working Together To Bring You More Trash Service Proposal 2x per Week Trash Pickup, Utilizing Customer-provided Container 8 Cubic Yards of Bulk and/or Brush per week Unlimited Bundled Brush Working Together To Bring You More Recycling Service Proposal Residents will be provided a new 95-gallon cart. Weekly Recycle Collection Working Together To Bring You More Leaf Service Proposal Collection 4x per Year Working Together To Bring You More Household Hazardous Waste Service Proposal Doorside HHW & E-Waste Program 1x per Month Resident calls CWD to schedule their HH&EW collection. CWD prepares and sends the resident the HH&EW package. Resident places Household Hazardous Waste in the provided bag, which is then sealed and labeled and placed out for collection. CWD collects and properly disposes of the HH&EW. Working Together To Bring You More Household Hazardous Waste Service Proposal Doorside HHW & E-Waste Program ACCEPTABLE NOT ACCEPTABLE Examples of Acceptable Items that MUST be Placed INSIDE the Bag Examples of Items that May be Placed in Cardboard Boxes Outside the Bag Auto Batteries (up to Five) Fluorescent Straight Tubes, CFLs (Combined Total of No More than Five) Television (Limit of One) Used Electronic Waste Materials that WILL NOT be Collected Sharps (Including Needles and Lancets placed into a Sealed Rigid Plastic Container) Medicine Ammunition Explosives Asbestos Any Materials in Unlabeled or Leaking Containers No Bulky Items, Gas/propane Cylinders, Tires, Lamps, Appliances, Exercise Equipment, etc. Poison Solvent Oil-based & Latex Paint Aerosols Cleaners Gasoline Antifreeze Thermometers (No Mercury) Fungicide Metal Polish Moth Balls Creosote Used Motor Oil Working Together To Bring You More Yard Waste Service Proposal Grass Clippings in Kraft Bags Leaves and Shrubs 4 Yards of Loose Brush & Unlimited Bundled Brush Working Together To Bring You More Vehicle Appearance Average Fleet Age is 4.2 Years The Newest Fleet in the DFW Metroplex Improves Company Image and Improves Driver Morale Working Together To Bring You More Vehicle Appearance Large Vehicle, Permitted Truck Paint Booth All Vehicles Painted Every Five Years Working Together To Bring You More Commercial Gate Fees Basic Service Container Access 24/7 Caster & Locks Affect Productivity Gates Can Be Damaged Working Together To Bring You More Landfill Options Working Together To Bring You More Landfill Options Working Together To Bring You More ARLINGTON 18 YEARS CAMELOT 16 YEARS DFW 10 YEARS GARLAND 41 YEARS MCCOMMAS BLUFF 45 YEARS CWD has contracted with these landfills for 33 years. CWD in 2017 Working Together To Bring You More City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number WS-3 Agenda Date 03/21/2017 Type Worksession Department Library Title Discussion of a Colleyville Special Events Ad Hoc Committee Strategy Map Connection C1- Provide attractive and unique spaces for enjoyment of personal interests and community interaction Explanation This item is provided to the City Council to further discuss the City Council's direction to consider the establishment of a Colleyville Special Events Ad Hoc Committee and appointment of members. A proposed resolution is attached for City Council's consideration and direction. Additionally, this item provides for City Council direction in the performer selection process for the Red, White & Sousa special event. At the February 21, 2017, City Council worksession, staff provided a report on Colleyville Special Events. Upon conclusion of the presentation, staff sought City Council direction in planning for the 2017 Special Events: Colleyville Old Tyme Bar-B- Q; Red, White & Sousa; the Haunted Trail Fest; and the City of Colleyville Christmas Tree Lighting Celebration. Following the discussion, City Council indicated support for establishing a Special Events Ad Hoc Committee to evaluate the four primary Colleyville Special Events, and directed staff to establish responsibilities for the committee prior to the selection process. Additionally, City Council supported providing direction in the performer selection process for Red, White & Sousa, and requested staff to provide a list of performer options, which is attached. While researching performers with a patriotic theme, staff learned the Vocal Majority Chorus are the only performers with a patriotic repertoire, available this year. Staff is recommending and seeking City Council approval to hire the Vocal Majority Chorus again this year, due to their availability, large repertoire of patriotic music, and following. Upon the direction of City Council, staff will bring forward, at a future meeting, a resolution, establishing the ad hoc committee and providing for the appointment of members. Attachments 1.Proposed Resolution 2.Red, White & Sousa Performer Options RESOLUTION R-17-XXXX A RESOLUTION ESTABLISHING A COLLEYVILLE SPECIAL EVENTS AD HOC COMMITTEE AND APPOINTING MEMBERS WHEREAS,the City Council desires to achieve the maximum benefit for the community with the continuance of special events; and WHEREAS,the City Council desires to evaluate the current special events offered to the community; and WHEREAS,the City Council would like to involve citizens in the review and development of such events; and WHEREAS, the previous Special Events Steering Committee was established by Resolution R-10-3259 and dissolved by Resolution R-15-3892 upon completion of their original role as an advisory body; and WHEREAS,the City Council desires to establish a Special Events Ad Hoc Committee. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT a seven (7) member Colleyville Special Events Ad Hoc Committee is hereby established. The Mayor and each City Council member shall appoint one member to the Committee. The Mayor’s appointee shall serve as the Chair of the Committee. Sec. 2. THAT the following citizens are appointed to the Colleyville Special Events Ad Hoc Committee:        Sec. 3. THAT the Colleyville Special Events Ad Hoc Committee responsibilities may include: a. Review and establish the purpose of special events; be it to celebrate community uniqueness, enhance citywide spirit and Resolution R-17-XXXX Page 2 of 2 pride, promote economic development, and/or celebrate holidays. b. Review and establish evaluation criteria with consideration of event name, schedule, location, activities, target audience, community support, production and marketing needs, funding, and desired outcomes. c. Review and evaluate current special events against the established criteria. The City of Colleyville’s current special events include: Old Tyme Bar-B-Q, Red, White & Sousa, Haunted Trail Fest, and the Christmas Tree Lighting Celebration. d. Provide recommendations to the City Council on changes needed, if any, to current special events. e. Meet as needed and use best efforts to complete this project by July 3, 2017. Sec. 4. THAT upon issuance of final recommendations to the City Council, the work of the Committee will be completed, and the terms of the Committee members will be concluded. Sec. 5. THAT this resolution shall take effect immediately upon passage. AND IT IS SO RESOLVED. APPROVED BY A VOTE OF AYES, NAYS AND ABSTENTIONS ON THIS THE ____ DAY OF _______ 2017. Mayor Richard Newton Mayor Pro Tem Chris Putnam Place 1, Tammy Nakamura Place 5, Nancy Coplen Place 2, Bobby Lindamood Place 6, Mike Taylor Place 4, Jody Short ATTEST:CITY OF COLLEYVILLE Amy Shelley, TRMC Richard Newton City Secretary Mayor RED, WHITE & SOUSA PERFORMER OPTIONS At the February 21, 2017, City Council worksession, staff provided a report on Colleyville Special Events. During the discussion of the Red, White & Sousa event, City Council supported keeping the format and theme of the event the same this year, due to the limited time frame, in which to plan and implement changes. Additionally, City Council supported providing direction in the performer selection process for Red, White & Sousa, and requested staff to provide a list of performer options. In keeping with the patriotic theme, staff researched performers with a patriotic repertoire including: Dallas Pops Orchestra Not available Fort Worth Symphony Not available Irving Symphony Perform only in Irving Las Colinas Symphony Perform only in Las Colinas Northeast Symphony Perform only September - May Vocal Majority Chorus Available Additionally, staff contacted talent booking agencies. One agency indicated that due to timing, they would not be able to assist, and the other agency provided the following dance band options: Big Daddy Band–5 piece – rock/pop/dance Available Breckenridge Band–8 piece – rock/pop/country Available Walton Stout Band–10 piece – rock/pop/country Available The dance band performers do not have a repertoire of patriotic music. The booking agency indicated the band could possibly end the concert with one patriotic song. Also, many of the more popular and well known bands were already booked on the date of our event. Since 2011, the Red, White & Sousa event has been marketed and branded as a patriotic themed concert, and concert attendees have come to anticipate this format. In consideration of this, staff recommends hiring the Vocal Majority Chorus again this year, due to their availability, large repertoire of patriotic music and following. In addition, staff still has time to apply for a Performance Support Grant from the Texas Commission on the Arts for this performing group. City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number WS-4 Agenda Date 03/21/2017 Type Worksession Department City Secretary Title Discussion of the March 21, 2017, City Council regular agenda items City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 1 Agenda Date 03/21/2017 Type Executive Session Department City Secretary Title Section 551.071 - Legal - Consultation with attorney on legal issues raised by public hearing or action items on the agenda Section 551.071 - Legal - Consultation with the City Attorney regarding contemplated litigation concerning enforcement of Planned Unit Development Ordinance O-13-1867 Section 551.071 - Legal - Consultation with City Attorney regarding contemplated litigation concerning pending construction activity and operations of the TexRail project within the City Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information that the City has received from business prospects that the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect Attachments RESOLUTION R-17-4104 A RESOLUTION APPROVING COUNCIL ACTION REGARDING EXECUTIVE SESSION ITEMS AT THE REGULAR CITY COUNCIL MEETING OF MARCH 21, 2017 WHEREAS, following discussion in Executive Session, and in full accordance with the requirements of the Open Meetings Act, the City Council determines that the following action is in the best interests of the health, safety and welfare of the public. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT AND IT IS SO RESOLVED. APPROVED BY A VOTE OF _ AYES, _ NAYS AND _ ABSTENTIONS ON THIS THE 21 ST DAY OF MARCH 2017. Mayor Richard Newton Mayor Pro Tem Chris Putnam Place 1, Tammy Nakamura Place 5, Nancy Coplen Place 2, Bobby Lindamood Place 6, Mike Taylor Place 4, Jody Short ATTEST: CITY OF COLLEYVILLE Amy Shelley, TRMC Richard Newton City Secretary Mayor City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3 Agenda Date 03/21/2017 Type Announcements, Proclamations, and Presentations Department Colleyville Center Title In recognition of Colleyville's Featured Business of the Month - Davenport Motor Co., 6800 Colleyville Boulevard - Dane and Cathy Bailey, owners and Randy George, Service Manager - Mayor Richard Newton and Interim Assistant City Manager/Executive Director of Economic Development and Communications Mark Wood Attachments RESOLUTION R-17-4105 A RESOLUTION APPROVING CITY COUNCIL ACTION UNDER CONSENT ITEMS AT THE REGULAR CITY COUNCIL MEETING OF MARCH 21, 2017 WHEREAS, City Council has taken action on certain items on the agenda under Consent Items. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the agenda decisions approved by City Council action under Consent Items as follows are hereby adopted: a. Approval of the minutes of the regular City Council meeting of March 7, 2017 b. Approval of the minutes of the City Council worksession of March 9, 2017 AND IT IS SO RESOLVED. APPROVED BY A VOTE OF ___ AYES, ___ NAYS, AND ___ ABSTENTIONS ON THIS THE 21ST DAY OF MARCH 2017. Mayor Richard Newton Mayor Pro Tem Chris Putnam Place 1, Tammy Nakamura Place 5, Nancy Coplen Place 2, Bobby Lindamood Place 6, Mike Taylor Place 4, Jody Short ATTEST:CITY OF COLLEYVILLE Amy Shelley, TRMC Richard Newton City Secretary Mayor City of Colleyville Page 1 City of Colleyville City Council Minutes - Draft City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Tuesday, March 7, 2017 Mayor Richard Newton called the Colleyville City Council Worksession to order on Tuesday, March 7, 2017, at 5:00 p.m. ROLL CALL: Mayor Richard Newton, and Councilmembers Tammy Nakamura, Bobby Lindamood, Jody Short, Nancy Coplen and Mike Taylor Absent: Mayor Pro Tem Chris Putnam City Manager Jennifer Fadden, Assistant City Manager/Director of Public Safety Mike Holder, Interim Assistant City Manager and Executive Director of Economic Development and Communications Mark Wood, Fire Chief Brian Riley, Assistant Police Chief Robert Hinton, Interim Chief Financial Officer Winston Duke, Human Resources Director Rachel Huitt, Public Works Director Jeremy Hutt, City Engineer Cheryl Taylor, Community Development Director Ben Bryner, Principal Planner Shane Pace, Recreation and Library Director Mary Rodne, Colleyville Center Manager Leslie Hill, Accounting Manager Karen Hines, Parks Manager Heather Dowell, Marketing Coordinator Dustin Dangli, SH26 Coordinator James Hubbard, Strategic Services Manager Adrienne Lothery, Information Systems Manager Chris Pena, City Attorney Whitt Wyatt, and City Secretary Amy Shelley WS-1 Presentations by organizations seeking funding through agency agreements The following agencies provided their presentations: Alliance for Children - Executive Director Julie Evans; Colleyville Area Chamber of Commerce - Interim Director Erin Pedersen; GRACE - Executive Director Shonda Shaefer; Metroport Meals on Wheels - Executive Director Mary King; Safe Haven - Private Grants Coordinator Peter Luby; and Special Needs Assistance Partners (SNAP) - Executive Director Brandy Schimmel. Mayor Newton expressed his appreciation to the agencies for their thorough presentations, and for the services they provide. Councilmember Taylor asked Ms. Schimmel about the gym facility used for basketball. Ms. Schimmel replied yes, they still use the facility. Councilmember Coplen asked the agency members if they coordinate efforts between the agencies for services they provide. Ms. Shaefer answered for the agencies and replied yes, the collaboration shared among the organizations is City of Colleyville Page 2 City Council Minutes - DRAFT March 7, 2017 incredibly important, and allows them to do what they do best. Ms. Schimmel added they all provide referrals to the other resources in the community. Councilmember Taylor stated cleaning out your closet can be a great benefit to those persons in need through the GRACE closet. Councilmember Coplen agreed, and unlike the larger cities who have these resources available, Colleyville does not, and these partnerships are important. Mayor Newton agreed, Colleyville is blessed in many ways. WS-2 Discussion of the Library Long-Range Plan 2016 - 2021 Recreation and Library Director Mary Rodne introduced Aaron Babcock and Bill Hidell with Hidell and Associates Architects, and both briefed the City Council. Councilmember Coplen asked staff if you can bring drinks into the Library. Director Rodne replied yes. Councilmember Taylor asked Mr. Babcock what display means. Mr. Babcock replied it is very important for the Library to market itself, internally and externally. He stated the idea to display is to pique consumers interest. Councilmember Taylor asked Mr. Babcock if the representations are of where the libraries are today or where they are going to be in the future. Mr. Babcock replied both, it is two part. Yes this is where libraries are today, but the change for the future is a slow change. He stated over time, the collections will reduce in size, with an increase in seating and programming. Councilmember Taylor asked Mr. Babcock why not have free open seating, so that if they want to bring in their own device or check out the device, there is space to do so. Mr. Babcock replied that could happen, and the impetus for this is for there to be a right amount of collections, but over time, the collections will go away. A new shelving layout will give the appearance of a more user friendly environment. Councilmember Taylor asked Mr. Babcock if there will be a point in time in which book kiosks will appear in businesses like Starbucks. Mr. Babcock replied yes, and with moving forward you have to make those decisions about what is the right amount of collection. He stated on the flip side, anything you want is really only two days away, given the shared services among libraries. Councilmember Taylor suggested having a robust search tool so patrons can preview what they think they need rather than getting a book and it being the wrong resource. Mayor Newton suggested keeping the new design and/or layout nice and classy, no plastic chairs or bright colors. Councilmember Taylor suggested a homier environment, like Starbucks. City of Colleyville Page 3 City Council Minutes - DRAFT March 7, 2017 Mayor Newton asked staff about the timeframe. Director Rodne replied a lot of work has already been done and the project could be started right away. Mr. Babcock added there will be some recommendations put together with some community input as well. Councilmember Taylor suggested moving towards more of a social setting. Mr. Hidell suggested that the City Council should visit the Coppell library to see the changes they have made there. Mayor Newton expressed his appreciation to the Colleyville Public Library Foundation and Friends of the Library, and the work they provided which has made the Library successful. WS-3 Discussion of the March 7, 2017, City Council regular agenda items There was no discussion of this item. Mayor Newton adjourned the worksession at 6:28 p.m. Mayor Newton called the Executive Session to order at 6:28 p.m., and called the roll. ROLL CALL: Mayor Richard Newton, and Councilmembers Tammy Nakamura, Bobby Lindamood, Jody Short, Nancy Coplen and Mike Taylor Absent: Mayor Pro Tem Chris Putnam 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with City Attorney on legal issues raised by public hearing or action items on the agenda Section 551.071 - Legal - Consultation with the City Attorney regarding contemplated litigation concerning enforcement of Planned Unit Development Ordinance O-13-1867 Section 551.071 – Legal – Consultation with City Attorney regarding contemplated litigation concerning pending construction activity and operations of the TexRail project within the City Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities City of Colleyville Page 4 City Council Minutes - DRAFT March 7, 2017 Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information that the City has received from business prospects that the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect Mayor Newton explained the Executive Session had been called in accordance with the Texas Government Code, Chapter 551, Subchapter D, Section 551.071, Legal, Section 551.072, Real Estate, and Section 551.087, Economic Development. He further explained there would be no decisions made or action taken during this time. Executive Session was recessed at 6:29 p.m. The regular meeting of the Colleyville City Council was called to order by Mayor Newton at 7:42 p.m. ROLL CALL: Mayor Richard Newton, and Councilmembers Tammy Nakamura, Bobby Lindamood, Jody Short, Nancy Coplen and Mike Taylor Absent: Mayor Pro Tem Chris Putnam City Manager Jennifer Fadden, Assistant City Manager/Director of Public Safety Mike Holder, Interim Assistant City Manager and Executive Director of Economic Development and Communications Mark Wood, Fire Chief Brian Riley, Assistant Police Chief Robert Hinton, Public Works Director Jeremy Hutt, City Engineer Cheryl Taylor, Community Development Director Ben Bryner, Principal Planner Shane Pace, Recreation and Library Director Mary Rodne, Parks Manager Heather Dowell, Marketing Coordinator Dustin Dangli, SH26 Coordinator James Hubbard, Information Systems Manager Chris Pena, City Attorney Whitt Wyatt, and City Secretary Amy Shelley INVOCATION: Mayor Richard Newton PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-17-4098 Mayor Newton read Resolution R-17-4098 in its entirety. Mayor Newton opened the public hearing at 7:49 p.m. There was no one present wishing to speak and Mayor Newton closed the public hearing at 7:49 p.m. City of Colleyville Page 5 City Council Minutes - DRAFT March 7, 2017 Councilmember Taylor made a motion to approve Resolution R-17-4098. Councilmember Coplen seconded the motion. The motion to approve carried with the following vote: Aye: 6 – Mayor Richard Newton, and Councilmembers Tammy Nakamura, Bobby Lindamood, Jody Short, Mike Taylor, and Nancy Coplen Absent: 1 – Mayor Pro Tem Chris Putnam 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition Presentation of a donation to the Colleyville Public Library for the 2017 Summer Reading Program from the Robert J. & Helen H. Glaser Family Foundation in the amount of $10,000 - by the Colleyville Public Library Foundation, Pat Jones, President Mayor Newton and Pat Jones, Colleyville Public Library Foundation President, accepted the Robert J. & Helen H. Glaser Family Foundation $10,000 donation to the Library in support of the summer reading program. Proclamation in recognition of the Robert J. & Helen H. Glaser Family Foundation – Mayor Richard Newton and Library Director Mary Rodne Mayor Newton and Library Director Mary Rodne presented the Robert J. & Helen H. Glaser Family Foundation a proclamation in recognition of their generous support of the Library. Presentation of the Coca-Cola and Keep America Beautiful Public Space Recycling Grant Award received by the Parks Department Parks Manager Heather Dowell explained the City has received the Coca-Cola and Keep America Beautiful Public Space Recycling Grant and provided details of the location of the recycle containers throughout the City. 4. CONSENT: READING AND PUBLIC HEARING - Resolution R-17-4099 4a Approval of the minutes from the January 13, 2017 City Council Visioning Workshop 4b Approval of the Joint City Council and GCISD Board of Trustees Joint Workshop Minutes of February 13, 2017 City of Colleyville Page 6 City Council Minutes - DRAFT March 7, 2017 4c Approval of the minutes of the regular City Council meeting of February 21, 2017 4d Approval to purchase two (2) Ford F-150 pickups and one (1) Ford F-550 crew cab truck in the amount of $88,784, from Defender Supply in conjunction with Holiday Group, an approved vendor, through the State of Texas Cooperative Purchasing Program Texas Smart Buy; approving the disposal of the units being replaced, and authorizing the city manager to execute the purchase and disposal agreements upon receipt and acceptance of the vehicles 4e Approval to purchase a replacement pot hole patch truck in the amount of $152,823, from Southwest International Trucks Inc., an approved vendor, through the BuyBoard Cooperative Purchasing Program; approving the disposal of the unit being replaced, and authorizing the city manager to execute the purchase and disposal agreements upon receipt and acceptance of the vehicle Mayor Newton read Resolution R-17-4099 in its entirety. Public Works Director Jeremy Hutt presented items 4d and 4e and answered questions of the City Council. Councilmember Taylor asked staff if there is a reason staff is purchasing a Ford versus a Chevy. Director Hutt replied the ¾ ton is not necessary for the department in which the vehicle will be used, therefore staff chose the standard F- 150 model. Mayor Newton opened the public hearing at 8:11 p.m. There was no one present wishing to speak and Mayor Newton closed the public hearing at 8:11 p.m. Councilmember Taylor made a motion to approve Resolution R-17-4099 Councilmember Nakamura seconded the motion. The motion to approve carried with the following vote: Aye: 6 – Mayor Richard Newton, and Councilmembers Tammy Nakamura, Bobby Lindamood, Jody Short, Mike Taylor, and Nancy Coplen Absent: 1 – Mayor Pro Tem Chris Putnam City of Colleyville Page 7 City Council Minutes - DRAFT March 7, 2017 5. ORDINANCE(S): FIRST READING AND PUBLIC HEARING 5a Ordinance O-17-2007 Consideration of a Special Use Permit for alcohol beverage sales (on- premises consumption) on Lot 1R1, Block 1, of the Market Addition, located at 5005 Colleyville Boulevard, Case ZC16-024 Mayor Newton read the caption of Ordinance O-17-2007. Community Development Director Ben Bryner presented this item and briefed the City Council. Mayor Newton asked staff if the Special Use Permit (SUP) is written so that if the restaurant changes or moves, the SUP will expire. Director Bryner replied yes, the SUP is specific to the business itself, therefore, it would expire. Councilmember Short asked staff if the SUP will cover the patio area for the restaurant, adjacent to the front door. Director Bryner replied yes, it is tied to this suite. Councilmember Short stated the exhibit does not indicate that. Mayor Newton opened the public hearing at 8:17 p.m. There was no one present wishing to speak and Mayor Newton closed the public hearing at 8:17 p.m. This was a first reading, therefore, the City Council did not take any action. 6. RESOLUTION(S): READING AND PUBLIC HEARING 6a Resolution R-17-4100 Approval of the report from the January 13, 2017 City Council Visioning Workshop Mayor Newton read Resolution R-17-4100 in its entirety. City Manager Jennifer Fadden presented this item and briefed the City Council. Mayor Newton expressed his appreciation to the City Councilmembers and staff members who provided input during the visioning workshop, noting it was an overall great workshop with good discussion. Mayor Newton opened the public hearing at 8:21 p.m. George Dodson, 7309 Balmoral Drive, spoke in support of this request and expressed his appreciation to the City Council and staff for their work during the visioning workshop, which will set the stage for the future of Colleyville. City of Colleyville Page 8 City Council Minutes - DRAFT March 7, 2017 There was no one else present wishing to speak and Mayor Newton closed the public hearing at 8:23 p.m. Mayor Newton encouraged everyone to review the visioning report. It is a good expression of the elected officials and staff’s thoughts about the City. He hopes all agree with it; however, if not, please let him know. Councilmember Taylor expressed his appreciation to Mayor Newton for his leadership in establishing the June objective setting worksession and the visioning workshop. Councilmember Taylor also suggested these meetings be incorporated into the City Council Rules of Procedure. He stated he believes these meetings help to build teamwork, and it keeps the City Council focused. Councilmember Taylor made a motion to approve Resolution R-17-4100. Mayor Newton seconded the motion. The motion to approve carried with the following vote: Aye: 6 – Mayor Richard Newton, and Councilmembers Tammy Nakamura, Bobby Lindamood, Jody Short, Mike Taylor, and Nancy Coplen Absent: 1 – Mayor Pro Tem Chris Putnam 6b Resolution R-17-4101 Consideration of an encroachment into the gas well buffer easement to allow for a new residence on Lot 5, Block 1, of The Overlook at Big Bear Creek subdivision, located at 601 Forest Meadow Drive Mayor Newton read Resolution R-17-4101 in its entirety. Community Development Director Ben Brymer presented this item and briefed the City Council. Mayor Newton asked staff if the 300 feet distance requirement is a state or City requirement. Director Bryner replied it is in the Land Development Code, so no matter what, it is a City requirement. Mayor Newton asked staff if the City has the latitude for that distance to be greater in the Land Development Code. Director Bryner replied yes, the Land Development Code can be amended. Mayor Newton asked staff if the state changed their regulations which forced the City to only have a 300 foot distance requirement. Director Bryner replied the City has the latitude to make the amendment, and the state provides guidelines, but it gives local communities to provide those standards. City Manager Jennifer Fadden City of Colleyville Page 9 City Council Minutes - DRAFT March 7, 2017 added the Land Development Code, Chapter 3.1 requires a 1,000 foot buffer for a new gas well to locate adjacent to an existing residential property, but 300 feet for a new residential property to locate adjacent to the gas well. The buffer is different depending on whether the property existed prior to the development of the gas well or if it came after. Mayor Newton stated the existing gas well is not capped, and in reality, it is an open well, and there is no valid permit for capping. To him, that well is live and could be live, and it is not known what will happen to the property, and the 300 foot is close. He stated not being in favor of the waiver request, and believes there are other options for the home. Councilmember Taylor asked staff if the issue is created because the builder wants to construct something in the 300 foot buffer. Director Bryner replied correct. Councilmember Taylor asked staff if they stay outside of the buffer, there is no issue. Director Bryner replied correct. Councilmember Taylor stated the hardship is being created by the design, not by the zoning or SUP. Director Bryner agreed. Councilmember Taylor stated he agreed with Mayor Newton and stated this is not a hardship that should be waived. Councilmember Coplen asked staff if the lot has been purchased. Director Bryner replied the property is under contract. Councilmember Coplen asked staff if under normal circumstances the property owner would know what is on their lot. Director Bryner replied an annotation will be made in the permit file. Councilmember Coplen asked staff what about the deed. Director Bryner replied he does not know if the note is transferred to the deed. Greg Powell, applicant with Toll Brothers, presented this item and briefed the City Council. He stated the contract is contingent on getting the waiver approved. Councilmember Nakamura asked Mr. Powell if there are any other ways to account for the buffer area. Mr. Powell replied yes; however, the foot print has been kept as tight as possible in order to keep the square footage they would like to have to minimize the encroachment. Councilmember Nakamura asked Mr. Powell if the room can be made smaller if the waiver is not passed. Mr. Powell replied yes; however, they would like to keep that size of house and the family is aware of the situation with the gas well. Councilmember Taylor asked Mr. Powell why he did not consider doing a mirror image on the layout to eliminate the encroachment. Mr. Powell replied in doing a City of Colleyville Page 10 City Council Minutes - DRAFT March 7, 2017 flip, the encroachment would be increased even further with the patio area. Councilmember Taylor stated this layout could be redesigned. Mayor Newton opened the public hearing at 8:41 p.m. James Day, 805 Shelton Drive, spoke in opposition to this request with concerns of opening the options for others to request the same waiver. He stated the buffer zone is there for a reason. Kathy Hadley, 204 Timberline Drive North, spoke in opposition to this request with concerns of opening the options for others to request the same waiver. She stated the buffer zone is there for a reason. The following person did not wish to speak, but did wish to register her opposition: Christine Glaser, 6909 Sir Spencer Court. There were no others present wishing to speak and Mayor Newton closed the public hearing at 8:44 p.m. Councilmember Lindamood made a motion to deny Resolution R-17-4101. Councilmember Nakamura seconded the motion. The motion to deny carried with the following vote: Aye: 6 – Mayor Richard Newton, and Councilmembers Tammy Nakamura, Bobby Lindamood, Jody Short, Mike Taylor, and Nancy Coplen Absent: 1 – Mayor Pro Tem Chris Putnam 6c Resolution R-17-4102 Approval of an Interlocal Agreement with Grapevine-Colleyville Independent School District to facilitate the installation of a fiber optic conduit system Mayor Newton read Resolution R-17-4102 in its entirety. Information Services Manager Chris Pena presented this item and briefed the City Council. Mayor Newton asked staff which funds will be used on the project. Manager Pena replied the funds will be used from the Colleyville Tomorrow Fund. Mayor Newton asked staff how long will this take to complete. Manager Pena replied this is a five year agreement. The project has been progressing for over a year, it is going very well, and ahead of schedule. City of Colleyville Page 11 City Council Minutes - DRAFT March 7, 2017 Mayor Newton asked staff if there will be an equal number of Colleyville staff members and GCISD staff members appointed to the committee, as outlined in the agreement. Manager Pena replied yes, members will be appointed by the Colleyville city manager and the GCISD superintendent. Councilmember Taylor asked staff if there will be 48 pairs of fiber or 96 strands of fiber. Manager Pena replied fiber is laid in pairs; therefore, there will be 48 pairs for Colleyville. Councilmember Lindamood expressed his appreciation to Manager Pena for his work on this project and stated it is saving the citizens money. Councilmember Coplen asked staff about the section of the agreement that speaks about the SH26 project and its completion. Manager Pena replied the fiber project will be completed during the larger SH26 roadway construction project, there will be a linear footage credit that does not have to be paid into the dedicated fund. If the SH26 project is not complete, Colleyville will not receive the credit. City Manager Jennifer Fadden added the same holds true for the Glade Road project, the phase between Bransford Road and Bluebonnet Drive. Mayor Newton opened the public hearing at 9:01 p.m. There was no one present wishing to speak and Mayor Newton closed the public hearing at 9:01 p.m. Councilmember Taylor made a motion to approve Resolution R-17-4102. Councilmember Lindamood seconded the motion. The motion to approve carried with the following vote: Aye: 6 – Mayor Richard Newton, and Councilmembers Tammy Nakamura, Bobby Lindamood, Jody Short, Mike Taylor, and Nancy Coplen Absent: 1 - Mayor Pro Tem Chris Putnam 7. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA Kathy Hadley, 204 Timberline Drive North, spoke about the following: the lights on the police cars are extremely bright and hazardous at night; Charter requirements relative to running for election should state those persons should be a landowner rather than just a resident; stated being impressed with staff she has visited with; some funds should be allocated to help the members of the Senior Center; neighbors need to look out for each other and be watchful eyes; suggested helping out a local business like Roots to serve coffee in the Library; suggested other bids City of Colleyville Page 12 City Council Minutes - DRAFT March 7, 2017 should be received for the Bedford Road retaining wall project, should not settle on the $1 million bid; and not in favor of the widening of SH26. Kathy Wheat, 206 Colden Court, expressed her appreciation to the City Council for their citizen driven changes and leadership. She thanked Mayor Pro Tem Chris Putnam for endorsing her campaign and honored that Mayor Newton and Councilmembers Lindamood and Nakamura support her as well. She stated she looks forward to serving alongside of them. Steve Waltens, 716 Duns Tew Path, expressed his appreciation to Mayor Pro Tem Chris Putnam for his work on the City Council and how saddened he was that Mayor Pro Tem decided not to rerun for City Council. He stated Mayor Pro Tem Chris Putnam has been instrumental to change during his leadership and accomplishments while serving on City Council. 8. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR MARCH 7, 2017 - READING AND PUBLIC HEARING - RESOLUTION R-17-4103 This resolution was not needed. Mayor Newton recessed the regular meeting at 9:13 p.m. Mayor Newton reconvened the executive session at 9:17 p.m. Mayor Newton adjourned the executive session at 10:34 p.m. Mayor Newton reconvened the regular meeting at 10:41 p.m. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-17-4098 Mayor Newton read amended and restated Resolution R-17-4098 in its entirety. Mayor Newton opened the public hearing at 10:45 p.m. There was no one present wishing to speak and Mayor Newton closed the public hearing at 10:45 p.m. Councilmember Taylor made a motion to reapprove Resolution R-17-4098 as amended with the addition of Section 4. Councilmember Nakamura seconded the motion. The motion to approve carried with the following vote: City of Colleyville Page 13 City Council Minutes - DRAFT March 7, 2017 Aye: 6 – Mayor Richard Newton, and Councilmembers Tammy Nakamura, Bobby Lindamood, Jody Short, Mike Taylor, and Nancy Coplen Absent: 1 – Mayor Pro Tem Chris Putnam 9. ADJOURNMENT There being no further business before the City Council, Mayor Newton adjourned the City Council meeting at 10:47 p.m. APPROVED BY A VOTE OF AYES, NAYS, AND ABSTENTIONS ON THIS THE 21ST DAY OF MARCH 2017. Minutes taken and prepared by: Amy Shelley, TRMC City Secretary City of Colleyville Page 1 City of Colleyville City Council Worksession Minutes - Draft City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Thursday, March 9, 2017 Executive Conference Room Mayor Richard Newton called the Colleyville City Council Worksession to order on March 9, 2017, at 6:02 p.m. ROLL CALL: Mayor Richard Newton, Mayor Pro Tem Chris Putnam, and Councilmembers Tammy Nakamura, Bobby Lindamood, Jody Short, Nancy Coplen and Mike Taylor City Manager Jennifer Fadden, Assistant City Manager/Director of Public Safety Mike Holder, Interim Assistant City Manager and Executive Director of Economic Development and Communications Mark Wood, Marketing Coordinator Dustin Dangli, SH26 Project Coordinator James Hubbard, and City Secretary Amy Shelley 2. PRESENTATION AND DISCUSSION 2a Discussion of Economic Development and Communications strategy Interim Assistant City Manager and Executive Director of Economic Development and Communications Mark Wood presented this item. Mayor Newton asked staff if there is any way to define or understand who the people are who work from home. Director Wood replied it is a very hard number to get and difficult to quantify. Mayor Newton stated it may take a survey in order to find those numbers. Mayor Pro Tem Putnam asked staff if demographic type questions are asked in the citizen’s survey. City Manager Jennifer Fadden replied questions such as age, how long have you lived in Colleyville, and if children are in the household are asked. Mayor Pro Tem Putnam replied it could be asked. Mayor Pro Tem Putnam asked staff if qualifying questions about the types of businesses citizens want to see are in the survey. City Manager Jennifer Fadden replied yes. Mayor Newton concurred. Mayor Newton asked staff what is the definition of small corporate or regional businesses. Director Wood replied there is a corporate business in the Village with 31 employees, Greenbriar. He added about 30-50 employees would fit that definition. Mayor Pro Tem Putnam asked staff if there is a thought about having more hotels. Director Wood relied that might go along with more corporate offices and City of Colleyville Page 2 City Council Minutes - DRAFT March 9, 2017 amenities. The market has suggested there might be room for one more hotel, maybe a boutique type model. Councilmember Nakamura asked staff if people are hesitant about coming to Colleyville because of the SH26 project, or do they have concerns about it. Director Wood replied prospects have not shown concerns, only the existing businesses. He stated staff SH26 Project Coordinator James Hubbard has done a good job with providing maps, and showing them where the project will be. Mayor Pro Tem Putnam asked staff if the big box development ordinance is still in the code and if it could be reconsidered for elimination. Director Wood replied it could be reconsidered. Mayor Pro Tem Putnam asked the City Council if anybody has issues with big box businesses. Councilmember Taylor stated there was a concern in the past about big box development. Mayor Pro Tem Putnam stated not sure the big box ordinance is still relevant. Mayor Newton stated he believes the ordinance was put in place solely for political reasons, by Mayor Arp. Mayor Newton stated the ordinance is probably not needed today, and maybe it could be eliminated because it could be misinterpreted by businesses. Councilmember Lindamood asked staff if there has been any interest in doing a big box development. Director Wood replied not yet, but the developers are probably aware of the ordinance. Councilmember Nakamura asked how many years ago that happened. Mayor Newton replied 17-18 years ago. Mayor Pro Tem Putnam suggested we should remove any blockers in the ordinances. Councilmember Taylor added there are requirements in the code relative to building aesthetics and design. Councilmember Short asked staff how the executive suites is different from the entrepreneurism concept. Director Wood replied executive suites are private but the entrepreneurism concept encourages collaboration with those going through the same situation you may be going through, such as starting a new website, etc. Mayor Pro Tem Putnam asked staff how the public portion gets funded with the entrepreneurism concept. Director Wood replied general fund money is used, with the taxes being passed through as the lease payment. He added a non-profit is created, with the dues being paid through them. The goal would be for the non- profit to eventually run the facility. Councilmember Nakamura asked staff if any statistics have been released on this concept. Director Wood replied the National Business Incubator states 84 percent of the businesses started in this concept stay where they start. City of Colleyville Page 3 City Council Minutes - DRAFT March 9, 2017 Councilmember Taylor asked staff what the incubator business pays. Director Wood replied there is a rate structure created such as fees for a desk, conference space, etc., with a tiered system of access. Mayor Newton asked staff what is the participation rate with the space Flower Mound has. Director Wood replied that all dedicated spaces are taken and there are a lot of general memberships. Councilmember Taylor asked Councilmember Lindamood if there is a public entity involved in his friend’s business. Councilmember Lindamood replied there are partners in the business. Councilmember Coplen asked staff if people can be a part of this concept, even if they are working for a corporation from home. Director Wood replied yes. Mayor Newton asked the City Council if there is an interest in this concept. Councilmembers agreed. Mayor Newton asked staff if facilitating tenant/landlord relationships is something that could be done. Director Wood replied absolutely, especially if they are willing to connect and meet. Mayor Newton asked staff how success is judged with the Cash Mob events. Director Wood replied by having people show up and participate in the event. Mayor Newton asked staff how many people typically show up at these events. Coordinator Hubbard replied there were eight persons in December, 30 at the Snuffers event, and 18 at the February event. Councilmember Lindamood suggested boosting the Facebook post so that persons in Colleyville will see it better. Councilmember Taylor suggested having “buy” in Closebuy as a different color and written as “CloseBuy”. Mayor Newton stated he has had people ask him how they can find out about the program. Councilmember Lindamood suggested having it set as a flat percentage, rather than having miscellaneous items each time. It might help to eliminate the confusion. Councilmember Coplen suggested having people opt into receiving texts about the program. Director Wood stated staff is working on revamping the program because there are confusing components to using it. Councilmember Lindamood suggested having another item, not a card, but maybe something that can be used on your phone. Councilmember Short agreed. Director Wood stated staff is looking to have a shop local program; however, not sure how it will look. City of Colleyville Page 4 City Council Minutes - DRAFT March 9, 2017 Councilmember Lindamood asked staff if these items (Cash Mob, Colleyville Closebuy) can be features on the new website. Coordinator Dangli replied yes, there will be references to them on the website; however, it is undetermined how it will look. Councilmember Lindamood suggested the incentive policy should also benefit those business owners who live in Colleyville. This provides them to want to invest back into their hometown, and incentivize them to want to stay. Mayor Newton stated the businesses that may be having retention issues may not only be the top employers and sales tax payers. Something needs to be set up to meet regularly with those businesses because they are also very important, but how do we know them or maybe provide advice to them. Councilmember Nakamura suggested that City Council should stop in and ask the business owners questions. It is also upon us to get involved. Mayor Newton suggested a formal process in which businesses have to provide input. Director Wood stated staff could also hold quarterly roundtable discussions. Councilmember Short asked staff if they have honed in on what our citizens spend their money on. Director Wood replied there are obvious ones, such as shoes, clothes, and sporting goods; the online purchases are also big in Colleyville based on the sales tax receipts and confidential report. Mayor Newton recessed the worksession at 7:05 p.m. Mayor Newton reconvened the worksession at 7:08 p.m. Councilmember Nakamura asked staff about the projected date for the launch of the new website. Director Wood explained the design process and the work being done on the project; and, Mayor Newton explained what he has done to provide help and input with the design of the entire website. Mayor Newton passed out written suggestions made by a professional graphics designer who reviewed the new Colleyville website. Director Wood stated the expected launch could be later this summer. Councilmember Short asked Mayor Newton if these design elements are items in which the web designer did not realize. Mayor Newton replied he did not know. Councilmember Short asked Mayor Newton if these items are more of a personal preference. Mayor Newton replied no, not necessarily, but there should be features that are not distracting. The items people visit the most frequently on the website, should be the easiest to find, and the fundamentals are there. City of Colleyville Page 5 City Council Minutes - DRAFT March 9, 2017 Councilmember Coplen stated we should decide on the basic outcomes of the website and what is subjective. Councilmember Nakamura stated there are some basics still missing. Mayor Newton asked staff if the current vendor has a graphic designer. Coordinator Dangli replied yes, and the criteria was followed as provided to the vendor at the time of project initiation. Mayor Newton stated he did not believe the concept of Colleyville has been portrayed through the layout of the website, especially with the blocks and shapes, distractions, on the side. Councilmember Taylor stated the City Council was not brought into this website process along the way. He suggested getting the input at the beginning of projects versus at the end of the project. Councilmember Nakamura stated this design would not be pleasing to our citizens. Councilmember Coplen asked staff how much has been spent on the new website. Director Wood replied $38,000, which is 80 percent of the contract. Councilmember Short asked staff if the content is good, but the aesthetics of the layout is what is still being worked on. Director Wood replied if we change the layout to look like Pflugerville, it would take a lot of work. Mayor Pro Tem Putnam stated there should be wire frame templates available, especially if the same company has done that website. Mayor Newton stated he wants something generally easy and consistent. Director Wood replied staff will take these recommendations back to the website vendor and will follow up with the City Council about cost, time and process. Mayor Newton asked staff about the quote from the other vendor. Director Wood replied $14,000 to redesign the website. Councilmember Taylor suggested labeling the items like what the people on the street call it, like “City Council,” not “Government” etc. Councilmember Coplen asked staff how many views the cable channel receives. Director Wood replied we are unable to identify those numbers, but we can view numbers based on website clicks for webcasts. Councilmember Coplen asked staff if it is only during meetings. Director Wood replied he would suspect so, but cannot tell for sure. The cable channel offers some opportunities for change. Mayor Newton asked staff what is the strategy relative to content in the Colleyville Communicator, website, social media, and the weekly newsletters. Director Wood stated all content is consistent with all communication efforts. Staff has to be City of Colleyville Page 6 City Council Minutes - DRAFT March 9, 2017 mindful of the timelines for publishing and there are marketing plans for certain issues. Mayor Newton asked staff how do you decide which issues get the marketing plan. Director Wood replied the larger items, such as City Council priorities and initiatives. Mayor Newton suggested keeping the priorities up front to keep reminding citizens about them. He stated the issues that pop up are then added, and there are more items to address than we actually have space for. Director Wood agreed. Mayor Newton asked staff about the strategy for Facebook to define Colleyville. Director Wood replied the strategy is to only use the Colleyville Government page. City Manager Jennifer Fadden added the purpose of the Colleyville Government Facebook page is to speak with one voice, and philosophically be opposed to creating department pages. Councilmember Coplen suggested using videos. Councilmember Taylor agreed and suggested staff should build a video library to use in all communication areas, such as Facebook and the cable channel. Director Wood agreed, and stated staff will be working on videos to load in the future which are evergreen to be shown at any time. Councilmember Coplen suggested having high school students put together the videos, there is a lot of talent to be used. Councilmember Taylor asked staff if they are putting posts about the SH26 project on Facebook or are you texting about it, such as the shifting of lanes etc. Coordinator Hubbard replied that is a good point. Director Wood replied the Facebook posts also include links to the Colleyville website. Mayor Pro Tem Putnam suggested meetings should be streamed on Facebook, more so than the actual web page. Director Mark stated it is an option. Mayor Pro Tem Putnam stated you may actually get more views with it being on Facebook Live. Coordinator Dangli added there have been communities that have used this feature and it is something we can consider in the future. Councilmember Taylor suggested continuing to store the videos on the City’s servers. Mayor Newton stated the worksession was very informative and there were no other questions or discussion. 3. ADJOURNMENT There being no further business before the City Council, Mayor Newton adjourned the worksession at 8:07 p.m. APPROVED BY A VOTE OF AYES, NAYS, AND ABSTENTIONS ON THIS THE 21ST DAY OF MARCH 2017. City of Colleyville Page 7 City Council Minutes - DRAFT March 9, 2017 Minutes taken and prepared by: Amy Shelley, TRMC City Secretary City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 5a Agenda Date 03/21/2017 Number Ordinance O-17-2007 Type Ordinance Department Community Development Title Consideration of a Special Use Permit for alcohol beverage sales (on-premises consumption) on Lot 1R1, Block 1, of the Market Addition, located at 5005 Colleyville Boulevard, Case ZC16-024 Strategy Map Connection There is no strategy map connection for this item. Explanation Second Reading and Public Hearing There were no speakers regarding this request at the March 7, 2017, City Council meeting. First Reading and Public Hearing Chef Eddy Thretipthuangsin, of Sai Thai & Asian Bistro, has submitted a request for a Special Use Permit (SUP) to allow alcoholic beverage sales for on-premise consumption at 5005 Colleyville Boulevard, Suite 240. The subject property was previously occupied by Citrus Bistro restaurant and is currently vacant. Alcoholic beverage sales for on- premise consumption are allowed in the CC-1-Village Retail district with the approval of an SUP. Existing Conditions/Background: The subject property is zoned CC-1-Village Retail district and generally located on the east side of Colleyville Boulevard, north of Old Glade Road. The subject property is a platted lot and currently developed with a multi- tenant commercial building. Suite 240, when occupied by Citrus Bistro, was granted approval of an SUP for the sale of alcoholic beverages for on-premise consumption by Ordinance O-13-1877. However, the SUP expired upon the abandonment of the business. Proposed Special Use Permit: Request – The applicant is requesting approval of an SUP to allow alcoholic beverage sales for on-premises consumption, in conjunction with a new restaurant. The applicant is requesting to sell and serve alcohol as part of the Sai Thai & Asian Bistro menu. The applicant proposes the following hours of operation as a component to the SUP request: Sunday - Saturday: 11:00 a.m. –10:00 p.m. City Council Agenda Briefing 5a City of Colleyville Page 2 Ordinance – There are four components of procedure that a business must complete to sell and serve alcohol for on-premises consumption in Colleyville: (1) a Special Use Permit (SUP) approval by the City Council for alcohol sales (on-premises consumption) (2) submission of draft Texas Alcoholic Beverage Commission (TABC) license paperwork to the City Secretary’s Office for review and approval, (3) submission of completed TABC license paperwork to the TABC, (4) the issuance of an Alcoholic Beverage License through the City Secretary’s Office. Section 3.25 of the Land Development Code states that an SUP is to “allow a use not normally allowed in a zoning district which could be of benefit in a particular case to the general welfare, provided adequate development standards, and special requirements are imposed to protect surrounding uses or to preserve the character of the neighborhood.” SUPs automatically expire upon the abandonment of the business, change in the use, a change in ownership, or upon termination of the Certificate of Occupancy. Section 6-3 of the Code of Ordinances requires businesses that serve alcoholic beverages to be located at least 300 feet from a church, school, or public hospital. The distance is measured from property line to property line for schools, and from front door to front door along the street front property lines for churches and hospitals. Section 6-5 of the Code of Ordinances which states that the restaurant’s alcohol sales must be incidental and secondary to the sale of food for human consumption (further clarified in the Code as non-alcohol and food sales must comprise at least 60 percent of gross receipts). Analysis: The requested SUP is consistent with previously approved SUPs on the subject property and is permitted by the Land Development Code with City Council approval. The applicant proposes to operate the business in a similar manner to the previous restaurant at this location. The requested location is in compliance with the distance requirements of the Code of Ordinances, and the applicant is proposing to comply with the 60/40 incidental sales requirements as stated above. Approval of an SUP at this location for this user should not adversely impact surrounding uses or the character of the neighborhood. Surrounding Development: The properties to the north, south, east, and west are zoned CC-1-Village Retail district and developed with commercial buildings. One property to the northeast is zoned R-20 Single Family Residential and developed with one single family home. Comprehensive Plan: The City’s comprehensive plan, Destination Colleyville, identifies the subject property as located within the Central Sector of the Colleyville Boulevard Corridor. This area has been identified as having the greatest potential to City Council Agenda Briefing 5a City of Colleyville Page 3 become a true center of activity by tying together major commercial and entertainment centers along the Corridor. Public Notification: Staff mailed notices to all property owners within 500 feet as well as any Homeowners Associations within 500 feet of the subject property regarding this request. Grapevine-Colleyville ISD, where the subject property is located, was notified per State law. Notice was published in the Fort Worth Star-Telegram as required by State law and the Land Development Code. To date, no correspondence has been received. Planning and Zoning Commission Recommendation: The Planning and Zoning Commission recommended approval of the request at the February 13, 2017 meeting by a vote of 7-0. Staff Recommendation: The proposed Special Use Permit (SUP) would authorize the sale of alcoholic beverages for on-premises consumption for the Sai Thai & Asian Bistro at 5005 Colleyville Boulevard, Suite 240. The proposed business is consistent with the previous uses on the subject property and should not adversely impact surrounding uses. Staff recommends approval of the proposed SUP for alcohol sales with on- premises consumption. Financial Impact There is no financial impact to the City. Recommendation Approve Attachments 1.Aerial Map 2.Zoning Map 3.Future Land Use Map 4.Statement of Planning Objectives 5.Site Plan 6.Notification Map 7.Notification List 8.Ordinance O-17-2007 GLAD E COL L E Y V I L L E T H O M P S O N VILLA G E O A K T I M B E R S OLD GLADE BE D F O R D TERRA COTTA 5005 4904 710 4906 5000 101 800 5108 4814 5150 4801 700 4843 4800 1001 4908 4900 5012 5100 5100 5004 5104 4841 1009 5000 36 5020 5003 5009 1001 707 5115 1105 5016 4917 1100 1101 4913 5101 4921 5004 5113 5113 4800 5017 905 4917 5001 5005 5025 5025 5104 1100 97 5121 24 5000 1005 5017 4925 8 5109 37 5021 49054909 5008 511741 4913 48 5013 51 50 52 60 46 50 35 37 51 85 42 858585 4928 1100 61 53 51 55 59 3757 28 12 44 47 5100 16 54 16 50 60 37 16 85 4935 60 5005 104 4902 5105 5013 104 13 ZC16-024 5005 COLLEYVILLE BOULEVARD Subject Property I 1 inch = 208 feet Vicinity Map ^ DISCLAIMER: This map and information contained in it were developed exclusively for use by the City of Colleyville. Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. AERIAL MAP GLAD E COL L E Y V I L L E T H O M P S O N VILLA G E O A K T I M B E R S OLD GLADE BE D F O R D TERRA COTTA CC-1 R-20 CC-2 CC-2 PUD-C R-MF AG CC-1 CN PUD-C CN CC-1 CN PUD-C PUD-C PUD-CPUD-C 5005 4904 710 4906 5000 101 800 5108 4814 5150 4801 700 4843 4800 1001 4908 4900 5012 5100 5100 5004 5104 4841 1009 5000 36 5020 5003 5009 1001 707 5115 1105 5016 4917 1100 1101 4913 5101 4921 5004 5113 5113 4800 5017 905 4917 5025 5025 5104 1100 97 5121 24 5000 1005 5017 4925 8 5109 37 5021 49054909 5008 511741 4913 48 5013 51 50 52 60 46 50 35 37 51 85 42 858585 4928 1100 61 53 51 55 59 3757 5001 5005 28 12 44 47 5100 16 54 16 50 60 37 16 85 4935 60 5005 104 4902 5105 5013 104 13 ZC16-024 5005 COLLEYVILLE BOULEVARD Subject Property AG Agricultural CC-1 Village Retail CC-2 Shopping Center CN Neighborhood Commercial PUD-C Planned Unit Development, Commercial R-20 Single Family Residential (20,000 sq. ft. min) R-MF Multi-Family Residential I 1 inch = 208 feet Vicinity Map ^ DISCLAIMER: This map and information contained in it were developed exclusively for use by the City of Colleyville. Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. ZONING MAP GLAD E COL L E Y V I L L E T H O M P S O N VILLA G E O A K T I M B E R S OLD GLADE BE D F O R D TERRA COTTA 5005 4904 710 4906 5000 101 800 5108 4814 5150 4801 700 4843 4800 1001 4908 4900 5012 5100 5100 5004 5104 4841 1009 5000 36 5020 5003 5009 1001 707 5115 1105 5016 4917 1100 1101 4913 5101 4921 5004 5113 5113 4800 5017 905 4917 5001 5005 5025 5025 5104 1100 97 5121 24 5000 1005 5017 4925 8 5109 37 5021 49054909 5008 511741 4913 48 5013 51 50 52 60 46 50 35 37 51 85 42 858585 4928 1100 61 53 51 55 59 3757 28 12 44 47 5100 16 54 16 50 60 37 16 85 4935 60 5005 104 4902 5105 5013 104 13 ZC16-024 5005 COLLEYVILLE BOULEVARD Subject Property Colleyville Blvd Corridor Residential CommercialI1 inch = 208 feet Vicinity Map ^ DISCLAIMER: This map and information contained in it were developed exclusively for use by the City of Colleyville. Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. FUTURE LAND USE MAP Statement of Planning Objectives Site Plan GLA D E COL L E Y V I L L E MAIN V I L L A G E T H O M P S O N PIAZZA BE D F O R D OA K T I M B E R S SH A D O W O O D CASA OLD GLADE PL E A S A N T R U N TERRA COTTA JO CAROL GARRY LYNNELA K E W O O D C O T T A G E MI S S I O N EDGEWATER MAIN 4904 4801 101 5005 5209 5109 5201 710 701 100 4906 5000 800 5150 4814 4902 1105 4843 4922 4800 4718 601 5108 5112 700 4714 4800 1001 5301 4908 5204 5201 5104 5105 5013 4900 1108 5005 4701 5012 5100 5108 5100 4712 5101 5109 1104 5004 1109 1101 1100 1105 1105 707 4841 1101 1100 1009 1109 5000 5121 1108 1117 1104 1104 5200 84 1112 5020 14 1100 5003 4717 5009 1001 17 4725 1112 5115 1105 1113 1113 5016 4917 1116 4913 5101 1120 5004 16 4944 97 1100 1100 1105 5113 51135007 1104 4917 1100 1104 4911 5017 5001 4913 4903 5005 5003 5001 8 5005 13 4905 4909 4907 5025 1105 5025 5104 24 5000 1005 1104 1105 5017 4925 5109 37 4932 1105 50 1104 5021 1004 53 1108 41 4909 1109 5008 1108 1108 4821 34 35 36 1221 4921 1112 4905 5117 905 13 2308 4928 1100 4901 1113 1112 1113 1112 1113 5201 1112 4709 1109 4913 4940 49104936 4817 1113 4914 10121008 1109 1108 100 62 9087 85 4918 5004 1109 26 30 5094 48 5013 85 51 35 4908 77 50 85 35 52 60 55 4906 23 46 55 85 50 99 85 37 91 5100 75 38 85 75 75 94 51 28 12 23 2323 85 55 55 94 23 23 23 96 94 99 85 44 98 94 42 26 5104 47 5102 5100 16 54 16 26 79 88 55 50 3450 97 61 88 83 76 34 47 93 76 5232 34 70 60 26 80 81 26 37 23 37 16 34 53 88 4935 92 38 76 59 17 4709 85 95 92 97 48 57 92 50 18 51 86 104 102 43 124 60 99124 42 104 33 33 35 35 46 124 104 33 89 47 62 124 34 104 20 84 43 66 62 42 12 42 4808 ZC16-024 5005 COLLEYVILLE BLVD. Subject Property 500ft Buffer Properties within 500ft I 1 inch = 333 feet Vicinity Map ^ DISCLAIMER: This map and information contained in it were developed exclusively for use by the City of Colleyville. Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. NOTIFICATION MAP Owner Name Owner Address Owner City Owner Zip Situs Address SC 16 VILLAGE LANE INVESTMENT 505 PECAN ST STE 101 FORT WORTH, TX 76102 16 VILLAGE LN HOA - LAKEWOOD ESTATES 6707 BRENTWOOD STR RD FORT WORTH, TX 76112 4921 LAKEWOOD DR COLLEYVILLE PLAZA LP 580 DECKER DR STE 203 IRVING, TX 75062 4900 COLLEYVILLE BLVD STE 108 COLLEYVILLE, CITY OF 100 MAIN ST COLLEYVILLE, TX 76034 5100 COLLEYVILLE BLVD LIMBERG, PATRICIA 37 PIAZZA LN COLLEYVILLE, TX 76034 37 PIAZZA LN SIDES, JOSEPH D 2911 COMPTON RD NASHVILLE, TN 37215 5109 THOMPSON TERR SIDES, JOSEPH D 2911 COMPTON RD NASHVILLE, TN 37215 5113 THOMPSON TERR GLADE RD CAPITAL LLC PO BOX 1821 COLLEYVILLE, TX 76034 1005 VILLAGE PARK DR BUCHWALD, RUDOLPH W 1309 ASHFORD CT COLLEYVILLE, TX 76034 5025 COLLEYVILLE BLVD # COLLEYVILLE PLAZA LP 580 DECKER DR STE 203 IRVING, TX 75062 4908 COLLEYVILLE BLVD COLLEYVILLE PLAZA LP 580 DECKER DR STE 203 IRVING, TX 75062 4906 COLLEYVILLE BLVD VILLAGE OWNERS ASSOCIATION INC 1024 S GREENVILLE AVE STE 230 ALLEN, TX 75002 12 VILLAGE LN ZIMMERMAN, THERESA 54 VILLAGE LN COLLEYVILLE, TX 76034 40 VILLAGE LN O'BRIEN, PETE 609 CHEEK SPARGER RD STE 120 COLLEYVILLE, TX 76034 5004 THOMPSON TERR BUCHANAN LUBBOCK PROPERTIES 3410 LAKE CREEK TR MANSFIELD, TX 76063 51 VILLAGE LN BUCHANAN LUBBOCK PROPERTIES 3410 LAKE CREEK TR MANSFIELD, TX 76063 51 VILLAGE LN BREWER, GLADYS L 5012 OAK TIMBERS CT COLLEYVILLE, TX 76034 5012 OAK TIMBERS CT MCNOSKY, ANTHONY T 5108 PLEASANT RUN RD COLLEYVILLE, TX 76034 5108 PLEASANT RUN RD GLADE ROAD CAPITAL LLC PO BOX 1821 COLLEYVILLE, TX 76034 1001 VILLAGE PARK DR BUCHANAN LUBBOCK PROPERTIES 3410 LAKE CREEK TR MANSFIELD, TX 76063 51 VILLAGE LN QUENICHET, JOHN WAYNE 5005 OAK TIMBERS CT COLLEYVILLE, TX 76034 5005 OAK TIMBERS CT GLADE ROAD CAPITAL LLC PO BOX 1821 COLLEYVILLE, TX 76034 1009 GLADE RD # 100 BOJKU, AFRIM 5309 COLLYVILLE BLVD COLLEYVILLE, TX 76034 5150 COLLEYVILLE BLVD Y2KITCHEN PROPERTIES LLC 4500 DARTMOORE LN COLLEYVILLE, TX 76034 5003 COLLEYVILLE BLVD HAYWORTH, WARD O 2757 MESQUITE LN GRAPEVINE, TX 76051 5020 THOMPSON TERR FRUSHER, DONALD 35 PIAZZA LN # 38110 COLLEYVILLE, TX 76034 35 PIAZZA LN # 38 112 RAJU, SESHU 3816 APPLETON LN FLOWER MOUND, TX 75022 5004 OAK TIMBERS CT BUCHWALD, RUDOLPH W 1309 ASHFORD CT COLLEYVILLE, TX 76034 5101 COLLEYVILLE BLVD JPMORGAN CHASE BANK PO BOX 2558 HOUSTON, TX 77252 5000 COLLEYVILLE BLVD DUNN, REX A 312 MARSEILLE DR HURST, TX 76054 5016 THOMPSON TERR THOMPSON BENJAMIN ETUX YEE-PIN 1100 GLADE RD COLLEYVILLE, TX 76034 1100 GLADE RD JESSUP, STEPHEN R 1937 LAKE FOREST RD GRAPEVINE, TX 76051 5115 COLLEYVILLE BLVD ADVENIAT REGNUM TUUM, LLC.1203 S WHITE CHAPEL BLVD STE 2 SOUTHLAKE, TX 76092 1105 GLADE RD HAMIDI, CAMERON S 17858 BENCHMARK DR DALLAS, TX 75252 37 VILLAGE LN HAMIDI, CAMERON S 17858 BENCHMARK DR DALLAS, TX 75252 37 VILLAGE LN GULICK, CYLDE E 5100 OAK TIMBERS CT COLLEYVILLE, TX 76034 5100 OAK TIMBERS CT MODERN HOLDINGS LLC PO BOX 92083 SOUTHLAKE, TX 76092 5100 THOMPSON TERR # 100 BONEY, TRAVIS 4925 LAKEWOOD DR COLLEYVILLE, TX 76034 4925 LAKEWOOD DR BOJKU, HAJRI 5309 COLLYVILLE BLVD COLLEYVILLE, TX 76034 5017 THOMPSON TERR COCANOUGHER ASSET NO 3 LTD 6851 NE LOOP 820 STE 200 NORTH RICHLAND HILLS, TX 76180 5005 COLLEYVILLE BLVD # SAINT REBKA FOUNDATION INC 3820 CONSOLVO DR FLOWER MOUND, TX 75022 5021 THOMPSON TERR Y2KITCHEN PROPERTIES LLC 5003 COLLEYVILLE BLVD COLLEYVILLE, TX 76034 710 GLADE RD VILLAGE OWNERS ASSOCIATION INC 1024 S GREENVILLE AVE STE 230 ALLEN, TX 75002 47 VILLAGE LN DEPLOYED ASSET ONE LLC 5017 COLLEYVILLE BLVD COLLEYVILLE, TX 76034 5017 COLLEYVILLE BLVD ACROPOLIS INC 15233 VENTURA BLVD SUITE 1160 SHERMAN OAKS, CA 91403 5001 THOMPSON TERR COLLEYVILLE, CITY OF 100 MAIN ST COLLEYVILLE, TX 76034 24 VILLAGE LN ESCOBAR, ROSA 4804 BEDFORD RD COLLEYVILLE, TX 76034 1001 GLADE RD # 100 THOMPSON, JOHN E 5017 MONTCLAIR DR COLLEYVILLE, TX 76034 905 OLD GLADE RD NOBLIT, DON PO BOX 820895 FORT WORTH, TX 76182 4913 COLLEYVILLE BLVD TMI INTERNATIONAL LLC 5013 COLLEYVILLE BLVD SUITE 20 COLLEYVILLE, TX 76034 5013 COLLEYVILLE BLVD # DUNN, REX A 312 MARSEILLE DR HURST, TX 76054 5008 THOMPSON TERR DELGADO, MARK ETAL 5000 THOMPSON TERR COLLEYVILLE, TX 76034 5000 THOMPSON TERR SC 16 VILLAGE LANE INVESTMENT 505 PECAN ST STE 101 FORT WORTH, TX 76102 16 VILLAGE LN # 250 VILLAGE OWNERS ASSOCIATION INC 1024 S GREENVILLE AVE STE 230 ALLEN, TX 75002 36 VILLAGE LN CV VILLAS LLC 5310 HARVEST HILL RD #135 DALLAS, TX 75230 50 VILLAGE LN HOA - LAKEWOOD ESTATES 12700 PARK CTRL DR STE 600 DALLAS, TX 75251 4935 LAKEWOOD DR SEHAT, MAJID 4800 BEDFORD RD COLLEYVILLE, TX 76034 4800 BEDFORD RD VILLAGE OWNERS ASSOCIATION INC 1024 S GREENVILLE AVE STE 230 ALLEN, TX 75002 13 MAIN ST ACROPOLIS INC 15233 VENTURA BLVD SUITE 1160 SHERMAN OAKS, CA 91403 5005 THOMPSON TERR HOLLAND, AXEL 1100 JO CAROL ST COLLEYVILLE, TX 76034 1100 JO CAROL LN HAMIDI, CAMERON S 17858 BENCHMARK DR DALLAS, TX 75252 37 VILLAGE LN WAL-MART REAL ESTATE BUS TRUST PO BOX 8050 BENTONVILLE, AR 72716 4904 COLLEYVILLE BLVD NOBEL SOURCE COMPANY LLC 640 S HILL ST STE 341 LOS ANGELES, CA 90014 800 GLADE RD # A GIBSON, NORMAN C 113 TIMBERLINE DR S COLLEYVILLE, TX 76034 5104 THOMPSON TERR SC 16 VILLAGE LANE INVESTMENT 505 PECAN ST STE 101 FORT WORTH, TX 76102 16 VILLAGE LN # 120 RICHARD FAMILY LIMITED PARTNER 5009 THOMPSON TERR STE 102 COLLEYVILLE, TX 76034 5009 THOMPSON TERR # 101 LG COLLEYVILLE LLC 2301 CEDAR SPRINGS RD STE 200 DALLAS, TX 75201 4917 COLLEYVILLE BLVD TANNER, JON DONOVAN 5204 COVENTRY PL COLLEYVILLE, TX 76034 5025 THOMPSON TERR COLLEYVILLE, CITY OF 100 MAIN ST COLLEYVILLE, TX 76034 28 VILLAGE LN KING, DALE L PO BOX 371 COLLEYVILLE, TX 76034 5000 OAK TIMBERS CT ZELL THREE INC 1190 EXPLORER ST DUNCANVILLE, TX 75137 700 GLADE RD LAKEWOOD ESTATES HOA P.O.BOX 1018 COLLEYVILLE, TX 76034 COURTESY NOTICE Notification List THRETIPTHUANGSIN, APIPUN 1052 ALYSSA LANE CARROLLTON, TX 75006 APPLICANT GRAPEVINE-COLLEYVILLE ISD 3051 IRA WOODS AVE E GRAPEVINE, TX 76051 STATE LAW REQUIRED Public hearing notices were mailed Friday, January 27, 2017 by Araceli Botello Notification List ORDINANCE O-17-2007 AMENDING THE ZONING ORDINANCE AND THE OFFICIAL ZONING MAP BY CHANGING THE ZONING ON LOT 1R1, BLOCK 1, OF THE MARKET ADDITION, LOCATED AT 5005 COLLEYVILLE BOULEVARD, SUITE 240, BY AUTHORIZING A SPECIAL USE PERMIT FOR THE SALE OF ALCOHOLIC BEVERAGES FOR ON-PREMISE CONSUMPTION; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City of Colleyville has received an application for on- premise consumption of alcohol under Case ZC16-024; and WHEREAS, the City of Colleyville deems it necessary, for the purpose of promoting the health, safety, morals, or general welfare of the City to enact a new zoning ordinance; and WHEREAS, the City Council has appointed a Planning and Zoning Commission to recommend the boundaries of the various original zoning districts and appropriate regulations be enforced therein and to recommend a new zoning ordinance; and WHEREAS, the Planning and Zoning Commission has divided the City into districts and has prepared regulations pertaining to such districts in accordance with a comprehensive plan and designed to lessen congestion in the streets; to secure safety from fire, panic, and other dangers; to promote health, general welfare; to provide adequate light and air; to prevent the overcrowding of land; to avoid undue concentration of population; to facilitate the adequate provision of transportation, water, sewerage, schools, parks, and other public requirements; and WHEREAS, the Planning and Zoning Commission, has given reasonable consideration to, among other things, the character of the districts and their peculiar suitability for particular uses, with a view to conserving the value of buildings and encouraging the most appropriate use of land throughout the City; and WHEREAS, the Planning and Zoning Commission of the City of Colleyville and the City of Colleyville City Council, in compliance with the Charter of the City of Colleyville, and State Law with reference to changes to zoning classifications under the Zoning Ordinance Regulations and Zoning Map, having given the requisite notices Ordinance O-17-2007 Page 2 of 4 by publication and otherwise, and after holding due hearings and affording a full and fair hearing to all the property owners generally, and to the persons interested and situated in the affected area and in the vicinity thereof, the governing body of the City of Colleyville is of the opinion that said change in zoning should be made. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1.THAT all the foregoing premises and findings are found to be true and correct and are incorporated into the body of this ordinance as if copied in their entirety. Sec. 2.THAT the Comprehensive Zoning Ordinance of the City of Colleyville, Texas, be, and the same is hereby amended by changing the zoning on Lot 1R1, Block 1, of the Market Addition, located at 5005 Colleyville Boulevard, Suite 240, by authorizing a Special Use Permit for the sale of alcoholic beverages for on- premise consumption, as depicted on Exhibit “A” and Exhibit “B”. Sec. 3.THAT the above described tract of land shall be used only in the manner and for the purposes provided by the Comprehensive Zoning Ordinance of the City of Colleyville as heretofore amended, and as amended herein. Sec. 4.THAT the above described tract of land shall be subject to the following conditions: 1. GENERAL a. The Special Use Permit shall apply to the sale of alcoholic beverages for on-premise consumption in conjunction with a restaurant use only. b. The name of the business authorized for on-premise consumption alcohol sales by this Special Use Permit shall be called “Sai Thai & Asian Bistro”. c. The Special Use Permit shall automatically expire upon the abandonment of the business, change in the use, a change in ownership, or upon the expiration or termination of the Certificate of Occupancy. Ordinance O-17-2007 Page 3 of 4 d. All requirements of the Land Development Code shall be met, except where amended herein. 2. HOURS OF OPERATION a. The hours of operation shall not exceed the following schedule: Sunday - Saturday: 11:00 a.m. – 10:00 p.m. Sec. 5.THAT any person, firm or corporation violating any of the provisions or terms of this ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning Ordinance of the City of Colleyville, and upon conviction shall be punishable by a fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense. Sec. 6.THAT it has been found that there has been a change in conditions in the above described property, it is now necessary that it be given the above zoning classification in order to permit its proper development and in order to protect the public interest, comfort and general welfare, and requires that this ordinance shall take effect immediately from and after its passage. AND IT IS SO ORDERED. The first reading and public hearing being conducted on the 7th day of March 2017. The second reading and public hearing being conducted on the 21st day of March 2017. PASSED AND APPROVED BY A VOTE OF ___ AYES, ___ NAYS, AND ___ ABSTENTIONS ON THIS THE 21ST DAY OF MARCH 2017. Mayor Richard Newton Mayor Pro Tem Chris Putnam _____ Place 1, Tammy Nakamura Place 5, Nancy Coplen _____ Place 2, Bobby Lindamood Place 6, Mike Taylor _____ Place 4, Jody Short Ordinance O-17-2007 Page 4 of 4 ATTEST:CITY OF COLLEYVILLE Amy Shelley, TRMC Richard Newton City Secretary Mayor APPROVED AS TO FORM AND LEGALITY: Whitt L. Wyatt City Attorney Exhibit “A” – Zoning Map Exhibit “B” – Aerial Map City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 6a Agenda Date 03/21/2017 Number Resolution R-17-4106 Type Resolution Department City Manager Title Approval of an amendment to the comprehensive Five-Year Capital Improvement Program for Fiscal Years 2017-2021 Strategy Map Connection C4- Provide mobility enhancements that complement neighborhoods F2- Invest to provide and maintain high quality public assets Explanation Reading and Public Hearing Resolution R-16-4037 (attached), was approved on September 20, 2016, formally adopting the City's Five-Year Capital Improvement Program (CIP) for Fiscal Years (FY) 2017-2021. Since that time, additional projects have been identified for inclusion and are highlighted in the attached amended CIP. Brown Trail Street Rehabilitation/Maintenance Project The City of Bedford has recently reached out to the City of Colleyville to advise them of a project they are planning to execute this summer within their city. The project includes the resurfacing of Brown Trail from Harwood Road to approximately Harwood Terrace, as shown on Attachment A. The City of Bedford is utilizing an interlocal agreement with Tarrant County for the construction of this project. In order to address all of this street and provide a new surface for Brown Trail from Harwood Drive to Cheek-Sparger Road, which is in both the City of Bedford and the City of Colleyville, staff is recommending the City partner with Tarrant County to extend the limits of the project to include the section of Brown Trail which is within the City of Colleyville. The section of Brown Trail located within the City is in overall decent condition, but has areas of rutting and surface deterioration. The proposed project will include a mill and overlay which will prolong the life of the existing pavement and provide significant improvement to the road's ride quality. This type of work is beneficial in keeping roads in good condition for a longer period of time. This project is being recommended due to the opportunity for partnership and cost savings associated with that partnership. The estimated cost of this work is conservatively estimated at $120,000. This amount reflects the work being performed by Tarrant County crews, greatly reducing the cost City Council Agenda Briefing 6a City of Colleyville Page 2 to the City versus having the same work being performed by a third party contractor. The cost of the project being performed by a private contractor is estimated around $200,000. There are sufficient funds in the Capital Projects Fund to cover the cost of this street project if approved. Storm Drainage Master Plan Update Project On December 12, 2016, staff provided a presentation to the City Council during the drainage worksession. During that presentation and discussion, the City Council requested additional discussion regarding timing of the Storm Drainage Master Plan Update. In response, City staff hosted a follow-up discussion on the topic of drainage during the February 21, 2017, City Council worksession. At that time, City Council provided direction to City staff to move forward with the execution of a Storm Drainage Master Plan Update as soon as reasonably possible. This is a major project that will require the use of third party professionals to provide a Storm Drainage Master Plan Update that meets the expectations of the community. Staff is recommending this project be included in the current year (2017) of the Five-Year Capital Improvement Program. The cost is dependent on the final scope of the project, but is conservatively estimated at approximately $500,000. If approved, staff will begin the process of selecting a firm with the drainage expertise and experience to perform this project for the City. There are sufficient funds in the Drainage Fund, fund balance, to cover the cost of this project if approved. A budget amendment of the FY 2017 Drainage Fund budget will be necessary to formally appropriate those funds. Financial Impact There are sufficient funds in the Capital Projects Fund to cover the cost of the Brown Trail street maintenance project if approved. ($120,000) There are sufficient funds in the Drainage Fund to cover the cost of the Storm Drainage Master Plan Update project if approved. ($500,000) Recommendation Approve Attachments 1.Resolution R-16-4037 (Adopted FY 2017-2021 CIP) 2.Attachment A - Map of Brown Trail Project 3.Resolution R-17-4106 Total Project Cost Capital Projects Fund CEDC Parks, Trails Libraries) County Funding Drainage Fund Perimeter Street Fees Impact Fees - Area II West of 26)TIF Utility Fund Wastewater Impact Fees Water Impact Fees Other: City Funding Total Funding Non Funded 2017 Civil Improvements at Public Works Service Center Site - CONSTRUCTION $500,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $500,000 $ 500,000 $0 Glade Road (Phase 2 - Manning to Pool) - ROW $430,000 $0 $0 $0 $0 $0 $0 $430,000 $0 $0 $0 $0 $430,000 $0 Glade Road (Phase 3 - Pool to Heritage) - ROW $190,000 $0 $0 $0 $0 $0 $0 $190,000 $0 $0 $0 $0 $190,000 $0 Glade Road Maintenance Partial (Phase II) (Stafford to Jim Mitchell)$198,000 $ 198,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $198,000 $0 Glade Road Maintenance Partial (Phase IV) Asphalt Rehab (Western City Limits to Bransford Rd)$142,000 $ 142,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $142,000 $0 Hunter Lane - Rehabilitation $160,000 $ 160,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $160,000 $0 John McCain Rehabilitation (Westcoat to Pleasant Run and Shepherds Glen to Maranatha Court) - County Project $1,647,222 $ 591,000 $0 $394,000 $0 $0 $0 $0 $0 $0 $0 $662,222 *$1,647,222 $0 L. D. Lockett (Precinct Line Road to Westcoat Drive) - Rehabilitation $725,000 $ 725,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $725,000 $0 McDonwell School Road and Westcoat Drive Roundabout - DESIGN $100,000 $0 $0 $0 $0 $0 $100,000 $0 $0 $0 $0 $0 $100,000 $0 Pleasant Run (Shelton to John McCain) - Rehabilitation (Companion to Water Project 11/Partial and WW Project 3/Partial)$4,300,000 $2,743,300 $ 300,000 $0 $0 $0 $0 $0 $186,000 $0 $ 1,070,700 $0 $ 4,300,000 $0 Roberts Road (Glade to Grapevine City Limits) - DESIGN $162,000 $ 162,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $162,000 $0 UPS Battery Backup Replacement at Justice Center $85,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $85,000 $85,000 $0 Water Project 10: Apple Valley Subd./Rustic Oaks Subd./ Bills Lane Water Lines - DESIGN $70,000 $0 $0 $0 $0 $0 $0 $0 $70,000 $0 $0 $0 $70,000 $0 Water Project 11: Partial (John McCain Water Line Upsizing)$446,000 $0 $0 $0 $0 $0 $0 $0 $446,000 $0 $0 $0 $446,000 $0 Water Project 8: Pressure Relief and Flow Control Valves and Piping (John McCain/Bandit Trail Vicinity) - DESIGN $42,500 $0 $0 $0 $0 $0 $0 $0 $42,500 $0 $0 $0 $42,500 $0 WW Project 3 (Partial): Replace 6" and 8" Pipelines (Manning Dr/Vicinity of Pleasant Run Rd and McDonwell School Rd) - DESIGN $27,000 $0 $0 $0 $0 $0 $0 $0 $27,000 $0 $0 $0 $27,000 $0 WW Project 4: Remington Park and Clairemont Subdivisions Sewer Line Replacements to Improve Flow - DESIGN $33,000 $0 $0 $0 $0 $0 $0 $0 $33,000 $0 $0 $0 $33,000 $0 9,257,722 $4,721,300 $ 300,000 $ 394,000 $0 $0 $100,000 $ 620,000 $ 804,500 $0 $ 1,070,700 $1,247,222 $9,257,722 $0 2018 *Prior approved funding Black Drive - Rehabilitation (Companion Project to Water Project #10)$174,987 $ 174,987 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $174,987 $0 Cheek-Sparger Road (San Bar to Brown Trail) - DESIGN and ROW Acquisition $313,000 $ 313,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $313,000 $0 Glade Road (Phase 2 - Manning to Pool) - RECONSTRUCTION $5,484,000 $0 $0 $0 $0 $342,897 $0 $ 4,724,103 $0 $0 $417,000 $0 $ 5,484,000 $0 L. D. Lockett (Westcoat Drive to Pleasant Run) - Rehabilitation $195,000 $ 195,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $195,000 $0 Manning Drive Rehabilitation (County Project) - Rehabilitation (Companion Project to Wastewater Project 3)$300,000 $ 150,000 $0 $150,000 $0 $0 $0 $0 $0 $0 $0 $0 $300,000 $0 McDonwell School Road and Westcoat Drive Roundabout - Construction $1,200,000 $1,200,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $ 1,200,000 $0 Pleasant Run (John McCain to North City Limits) - Rehabilitation $450,000 $ 450,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $450,000 $0 Remington Parkway - Rehabilitation (Companion Project to Wastewater Project #4)$65,000 $65,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $65,000 $0 Replacement of Palladium Windows $150,000 $0 $150,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $150,000 $0 Roberts Road - RECONSTRUCTION $1,200,950 $1,200,950 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $ 1,200,950 $0 Rustic Trail - Rehabilitation (Companion Project to Water Project #10)$55,000 $55,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $55,000 $0 Water Project 10: Apple Valley Subdivision/Rustic Oaks Subdivisions/ Bills Lane Water Lines - CONSTRUCTION $550,000 $0 $0 $0 $0 $0 $0 $0 $550,000 $0 $0 $0 $550,000 $0 Water Project 8: Install Pressure Relief and Flow Control Valves and Associated Piping - CONSTRUCTION $348,000 $75,000 $0 $0 $0 $0 $0 $0 $273,000 $0 $0 $0 $348,000 $0 WW Project 3 (Partial): Replace 6" and 8" Pipelines on Manning Drive/Vicinity of Pleasant Run and McDonwell - CONSTRUCTION $141,000 $0 $0 $0 $0 $0 $0 $0 $141,000 $0 $0 $0 $141,000 $0 WW Project 4: Remington Park and Clairemont Subdivisions Sewer Line Replacements to Improve Flow - CONSTRUCTION $185,000 $0 $0 $0 $0 $0 $0 $0 $185,000 $0 $0 $0 $185,000 $0 10,811,937 $3,878,937 $ 150,000 $ 150,000 $0 $342,897 $0 $ 4,724,103 $1,149,000 $0 $417,000 $0 $10,811,937 $0 2019 Bransford (Glade to LD Lockett) (County Project) - Rehabilitation $706,000 $ 423,600 $0 $282,400 $0 $0 $0 $0 $0 $0 $0 $0 $706,000 $0 Brighton Oaks - Rehabilitation (Companion Project to Water Project #5)$460,000 $ 460,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $460,000 $0 Cheek-Sparger Road (San Bar to Brown Trail) - CONSTRUCTION $2,085,395 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $ 2,085,395 $2,085,395 $0 Glade Road (Phase 3 - Pool to Heritage) - ReCONSTRUCTION $3,530,250 $0 $0 $0 $0 $245,223 $0 $ 3,151,027 $0 $134,000 $0 $0 $ 3,530,250 $0 Montclair (County Project) - Rehabilitation $560,000 $ 280,000 $0 $280,000 $0 $0 $0 $0 $0 $0 $0 $0 $560,000 $0 Update Stormwater Master Plan $500,000 $0 $0 $0 $500,000 $0 $0 $0 $0 $0 $0 $0 $500,000 $0 Water Project 11: Tinker Road Water Lines - DESIGN $123,000 $0 $0 $0 $0 $0 $0 $0 $123,000 $0 $0 $0 $123,000 $0 Water Project 5: Upsize and Replace Water Lines in Brighton Oaks Subdivision - CONSTRUCTION $1,515,100 $0 $0 $0 $0 $0 $0 $0 $ 1,515,100 $0 $0 $0 $ 1,515,100 $0 WW Project 5: Quails Path and Chestnut Bend Sewer LineReplacement - DESIGN $91,000 $0 $0 $0 $0 $0 $0 $0 $91,000 $0 $0 $0 $91,000 $0 9,570,745 $1,163,600 $0 $562,400 $ 500,000 $ 245,223 $0 $ 3,151,027 $1,729,100 $ 134,000 $0 $ 2,085,395 $9,570,745 $0 2020 County Project (TBD) - Rehabilitation $800,000 $ 400,000 $0 $400,000 $0 $0 $0 $0 $0 $0 $0 $0 $800,000 $0 Justice Center - Metal Roof Coating $167,200 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $167,200 $ 167,200 $0 Quails Path - Rehabilitation (Companion Project to Wastewater Project #5)$35,000 $35,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $35,000 $0 Tinker (Pleasant Run to Highway 26) - Rehabilitation (Companion Project to Water Project 11)$450,000 $ 450,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $450,000 $0 Water Project 11 (Partial): Tinker Road Water Lines - CONSTRUCTION $630,000 $0 $0 $0 $0 $0 $0 $0 $630,000 $0 $0 $0 $630,000 $0 Water Project 12/Partial Woodbriar Estate Water Lines Replacement - DESIGN $70,020 $0 $0 $0 $0 $0 $0 $0 $70,020 $0 $0 $0 $70,020 $0 Water Project 3: New Elevated Water Storage Tank and Associated Distribution Lines - DESIGN $545,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $545,000 $0 $545,000 $0 Water Project 6: Upsize and Replace Water Lines in Woodbriar Estates and Quail Crest Subdivisions - DESIGN $145,000 $0 $0 $0 $0 $0 $0 $0 $145,000 $0 $0 $0 $145,000 $0 WW Project 1: Replace Sewer Lines in Woodbriar Estates and Quail Crest Subdivisions - DESIGN $361,700 $0 $0 $0 $0 $0 $0 $0 $361,700 $0 $0 $0 $361,700 $0 WW Project 5: Quails Path and Chestnut Bend Sewer LineReplacement - CONSTRUCTION $719,000 $0 $0 $0 $0 $0 $0 $0 $719,000 $0 $0 $0 $719,000 $0 3,922,920 $ 885,000 $0 $400,000 $0 $0 $0 $0 $ 1,925,720 $0 $545,000 $ 167,200 $3,922,920 $0 Exhibit "A" 2021 Justice Center - HVAC Replacement $237,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $237,000 $ 237,000 $0 Justice Center- Carpet & VCT Tile Replacement $88,052 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $88,052 $ 88,052 $0 County Project (TBD) - Rehabilitation $800,000 $ 400,000 $0 $400,000 $0 $0 $0 $0 $0 $0 $0 $0 $800,000 $0 Water Project 12/Partial Woodbriar Estate Water Lines Replacement - CONSTRUCTION $433,000 $0 $0 $0 $0 $0 $0 $0 $433,000 $0 $0 $0 $433,000 $0 Water Project 3: New Elevated Water Storage Tank and Associated Distribution Lines - CONSTRUCTION $4,500,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $ 4,500,000 $0 $ 4,500,000 $0 Water Project 6: Upsize and Replace Water Lines in Woodbriar Estates and Quail Crest Subdivisions - CONSTRUCTION $745,000 $0 $0 $0 $0 $0 $0 $0 $745,000 $0 $0 $0 $745,000 $0 Woodbriar, Quail Crest Estates - Rehabilitation (Companion Project to Water Projects #6 and 12/Portion and WW Project #1)$2,768,000 $2,768,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $ 2,768,000 $0 WW Project 1: Replace Sewer Lines in Woodbriar Estates and Quail Crest Subdivisions - CONSTRUCTION $1,900,000 $0 $0 $0 $0 $0 $0 $0 $ 1,900,000 $0 $0 $0 $ 1,900,000 $0 11,471,052 $3,168,000 $0 $400,000 $0 $0 $0 $0 $ 3,078,000 $0 $ 4,500,000 $ 325,052 $11,471,052 $0 45,034,376 $13,816,837 $ 450,000 $1,906,400 $ 500,000 $ 588,120 $ 100,000 $8,495,130 $8,686,320 $ 134,000 $6,532,700 $3,824,869 $45,034,376 $0 UNFUNDED Acuff Lane - Rehabilitation $115,360 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $115,360 Automated Meter Reading (AMR) Advanced Metering Infrastructure (AMI) System Implementation $5,000,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $ 5,000,000 Bedford Court - Rehabilitation $149,209 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $149,209 Bedford Road Bridge - Rehabilitation $60,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $60,000 Bedford Road Bridge at Little Bear $2,100,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $ 2,100,000 Behrens - Rehabilitation $392,196 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $392,196 Bettinger Drive- Rehabilitation $378,080 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $378,080 Beverly Drive- Rehabilitation $222,098 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $222,098 Bill Simmons Rd - Rehabilitation $269,867 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $269,867 Bluebonnet Drive - Rehabilitation $323,440 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $323,440 Bransford Creek Drainage $2,080,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $ 2,080,000 Brook Meadows Addition - Rehabilitation $404,444 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $404,444 Caldwell Hughes Road - Rehabilitation $115,360 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $115,360 Cedar Court - Rehabilitation $209,964 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $209,964 Cheek-Sparger Road (SH26 to Heritage - Less Brown to Bedford) - Rehabilitation $1,698,222 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $ 1,698,222 City Hall - Boiler Replacement $107,900 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $107,900 City Hall - Carpet and VCT Tile $102,443 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $102,443 City Hall Dumpster Enclosure $60,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $60,000 City Hall/Library - HVAC Replacement $300,300 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $300,300 Community Home Addition - Rehabilitation $262,222 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $262,222 Cooks Lane- Rehabilitation $61,653 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $61,653 Cutter Ridge Court - Rehabilitation $48,695 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $48,695 Fairway Addition - Rehabilitation $351,111 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $351,111 Fire Station 1 Repairs $102,954 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $102,954 Fire Station 2 Repairs $66,898 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $66,898 Flood Gates Upgrade $365,020 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $365,020 Folding Doors- Fire Station #3 $44,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $44,000 Ford Drive - Rehabilitation $22,276 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $22,276 Four-Fold Door Installation at Fire Station #1 $124,545 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $124,545 Glade Road (Phase 4 - West City Limits to Bransford Road) - ReCONSTRUCTION $4,737,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $ 4,737,000 Glade Road (Phase 4 - West City Limits to Bransford Road) - ROW Acquisition $300,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $300,000 Glade Road Bridge at Trib LB2 $500,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $500,000 Glade Road Culverts at Bluebonnet Creek $536,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $536,000 Hall-Johnson FireFacility Renovation - Phase 1 $392,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $392,000 Hall-Johnson FireFacility Renovation - Phase 2 $650,720 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $650,720 Heritage Avenue at Little Bear - Drainage $2,800,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $ 2,800,000 Hidden Acres Subdivision - Rehabilitation $280,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $280,000 Highland Acres Subdivision - Rehabilitation $806,222 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $806,222 Jackson Creek Drainage Improvements $2,500,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $ 2,500,000 Jackson Road Bridge $3,400,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $ 3,400,000 Jackson Road Bridge - Rehabilitation $60,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $60,000 Jo Will Street- Rehabilitation $186,453 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $186,453 John McCain (Monticello Pkwy to Pleasant Run Rd) - Rehabilitation $151,111 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $151,111 John McCain (Williamsburg Court. to Monticello Pkwy) - Rehabilitation $302,222 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $302,222 John McCain Box Culvert at White Chapel Creek West $250,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $250,000 Leta Lane - Rehabilitation $179,840 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $179,840 Library - Carpet and VCT Tile $98,055 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $98,055 Library Fountain Repair $70,447 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $70,447 Lloyd Circle - Rehabilitation $105,964 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $105,964 Maranatha Court - Rehabilitation $4,191 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $ 4,191 McDonwell School Road - Rehabilitation $713,316 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $713,316 Oak Knoll Bridge $2,700,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $ 2,700,000 Oak Knoll Court - Rehabilitation $105,618 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $105,618 Exhibit "A" Oak Knoll Drive - Rehabilitation $871,236 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $871,236 Oak Timbers Court - Rehabilitation $148,836 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $148,836 Old Glade Road - Rehabilitation $70,667 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $70,667 Patterson Lane - Rehabilitation $203,218 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $203,218 Pecan Park Estates Subdivision - Rehabilitation $724,444 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $724,444 Pleasant Run Road Bridge at Big Bear $3,800,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $ 3,800,000 Plymouth Hills Addition - Rehabilitation $762,222 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $762,222 Queensbury Way Bridge - Rehabilitation $100,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $100,000 Ross Downs Estates - Rehabilitation $4,000,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $ 4,000,000 Saddlebrook Addition - Rehabilitation $667,333 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $667,333 Sand Oak Acres Addition - Rehabilitation $864,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $864,000 Service Center - Construction $4,500,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $ 4,500,000 Shelton - Rehabilitation $288,293 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $288,293 Stafford Road - Rehabilitation $250,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $250,000 Suellen Circle - Rehabilitation $44,373 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $44,373 Tara Plantation Addition - Rehabilitation $495,444 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $495,444 Thompson Terrace - Rehabilitation $167,378 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $167,378 Van Oaks Drive - Rehabilitation $126,720 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $126,720 Waller Lane - Rehabilitation $81,600 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $81,600 Water Project 12: Woodbriar Estates Water Lines - DESIGN $300,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $300,000 Water Project 12: Woodbriar Estates Water Lines - CONSTRUCTION $2,000,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $ 2,000,000 Water Project 13: Glade (Oak to Martin) and Gateway/121 Water Lines/Fire Flow Improvements - CONSTRUCTION $1,426,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $ 1,426,000 Water Project 13: Glade (Oak to Martin) and Gateway/121 Water Lines/Fire Flow Improvements - DESIGN $214,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $214,000 Water Project 14: Northwest Area Flow Improvements in High Pressure Plane - CONSTRUCTION $1,470,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $ 1,470,000 Water Project 14: Northwest Area Flow Improvements in High Pressure Plane - DESIGN $220,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $220,000 Water Project 15: Rustic Oaks and Oak Crest Hills Subdivision Fire Flow Improvements - DESIGN/ CONSTRUCTION $5,389,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $ 5,389,000 Water Project 16: Highland Acres Water Line and Fire Flow Improvements - DESIGN/ CONSTRUCTION $2,264,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $ 2,264,000 Water Project 17: Northwest Low Plain Flow Improvements - DESIGN/CONSTRUCTION $1,404,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $ 1,404,000 Water Project 18: Northern Low Plain Flow Improvements - DESIGN/CONSTRUCTION $8,158,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $ 8,158,000 Water Project 19: Southern Low Plain Flow Improvements - DESIGN/ CONSTRUCTION $4,094,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $ 4,094,000 Water Project 20: Cheek-Sparger (Buckingham to Martin) Water Line Replacement - DESIGN/CONSTRUCTION $1,477,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $ 1,477,000 Water Project 21: Pool Rd Water Line Velocity Adjust. (and Summertree and Hall-Johnson/Meadowhill Area) - DESIGN/CONSTRUCTION $646,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $646,000 Water Project 22: Cotton Belt Trail to Pleasant Run Road Water Line Implementation - DESIGN/ CONSTRUCTION $1,225,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $ 1,225,000 Water Project 23: Low Plain Lines to Provide Looping - DESIGN/ CONSTRUCTION $1,827,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $ 1,827,000 Water Project 24: Southwest Low Plain Flow Improvements - DESIGN/ CONSTRUCTION $2,567,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $ 2,567,000 Water Project 25: Cheshire/Dorset Joint Replacements - DESIGN/ CONSTRUCTION $1,211,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $ 1,211,000 Water Project 26: Bandit/John McCain Decommissioning of 6" and Connect 12" - DESIGN/ CONSTRUCTION $176,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $176,000 Water Project 27: Colleyville Boulevard Water Line Upsizing - DESIGN/CONSTRUCTION $4,570,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $ 4,570,000 Wayne Drive - Rehabilitation $160,276 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $160,276 Woodland Hills Subdivision - Rehabilitation $1,295,667 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $ 1,295,667 WW Project 10: Rehab Category 2 Manholes (Phase 1) - DESIGN/CONSTRUCTION $710,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $710,000 WW Project 11: Remaining Manhole Assessment Program - DESIGN/ CONSTRUCTION $277,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $277,000 WW Project 12: Rehab Priority 1 Manholes Identified in Assessment Program - DESIGN/CONSTRUCTION $415,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $415,000 WW Project 13: Highland/Pool/Summertree Sewer LineReplacement - DESIGN/CONSTRUCTION $1,407,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $ 1,407,000 WW Project 14: Sewer Line Renewal Program, Phase 3 - DESIGN/CONSTRUCTION $3,304,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $ 3,304,000 WW Project 15: Brook Meadows Sewer Line Improvements - DESIGN/ CONSTRUCTION $758,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $758,000 WW Project 16: Rehab Priority 2 Manholes Identified in Assessment Program - DESIGN/CONSTRUCTION $1,416,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $ 1,416,000 WW Project 17: Sewer Line Renewal Program, Phase 4 - DESIGN/CONSTRUCTION $3,946,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $ 3,946,000 WW Project 6: Emerald Park Sewer Line Replacement - DESIGN/CONSTRUCTION $800,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $800,000 WW Project 7: Saddlebrook Addition Sewer LineReplacement - DESIGN/CONSTRUCTION $790,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $790,000 WW Project 8: Glade/Camelot Sewer Line and Manhole Replacement - DESIGN/CONSTRUCTION $412,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $412,000 WW Project 9: Sewer Line Renewal Program, Phase 2 - DESIGN/CONSTRUCTION $2,936,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $ 2,936,000 114,798,123 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $114,798,123 Exhibit "A" Attachment A Brown Trail Project (All Work to be Performed by Tarrant County) City of Bedford Project City of Colleyville Proposed Project RESOLUTION R-17-4106 A RESOLUTION AMENDING THE CITY OF COLLEYVILLE COMPREHENSIVE FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEARS 2017- 2021 WHEREAS, planning for capital expenditures is an essential function of local government; and WHEREAS, a multi-year capital improvement program is an important communication tool for residents and businesses; and WHEREAS, a multi-year capital improvement program is a valuable tool in addressing infrastructure renewal and replacement needs and an essential part of the City's financial planning; and WHEREAS, additional projects have been identified for inclusion in the Fiscal Year 2017-2021 Capital Improvement Program following adoption of the original program on September 20, 2016. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the amended Fiscal Year 2017-2021 Capital Improvement Program attached as Exhibit "a", is hereby adopted. Sec. 2. THAT this amended Capital Improvement Program for Fiscal Years 2017-2021 replaces the previously approved Capital Improvement Program approved by Resolution R-16-4037. AND IT IS SO RESOLVED. APPROVED BY A VOTE OF __ AYES, __ NAYS, AND __ ABSTENTIONS ON THIS 21ST DAY OF MARCH 2017. Mayor Richard Newton Mayor Pro Tem Chris Putnam Place 1, Tammy Nakamura Place 5, Nancy Coplen Place 2, Bobby Lindamood Place 6, Mike Taylor Place 4, Jody Short Resolution R-17-4106 Page 2 of 2 ATTEST: CITY OF COLLEYVILLE Amy Shelley, TRMC Richard Newton Secretary Mayor Exhibit "A" - Amended FY 2017-2021 CIP Total Project Cost Capital Projects Fund CEDC (Parks, Trails & Libraries) County Funding Drainage Fund Perimeter Street Fees Impact Fees - Area II (West of 26)TIF Utility Fund Wastewater Impact Fees Water Impact Fees Other: City Funding Total Funding Non Funded 2017 Civil Improvements at Public Works Service Center Site - CONSTRUCTION $500,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $500,000 $500,000 $0 Glade Road (Phase 2 - Manning to Pool) - ROW $430,000 $0 $0 $0 $0 $0 $0 $430,000 $0 $0 $0 $0 $430,000 $0 Glade Road (Phase 3 - Pool to Heritage) - ROW $190,000 $0 $0 $0 $0 $0 $0 $190,000 $0 $0 $0 $0 $190,000 $0 Glade Road Maintenance Partial (Phase II) (Stafford to Jim Mitchell)$198,000 $198,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $198,000 $0 Glade Road Maintenance Partial (Phase IV) Asphalt Rehab (Western City Limits to Bransford Road)$142,000 $142,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $142,000 $0 Hunter Lane - Rehabilitation $160,000 $160,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $160,000 $0 John McCain Rehabilitation (Westcoat to Pleasant Run and Shepherds Glen to Maranatha Court) - County Project $1,647,222 $591,000 $0 $394,000 $0 $0 $0 $0 $0 $0 $0 $662,222 $1,647,222 $0 L. D. Lockett (Precinct Line Road to Westcoat Drive) - Rehabilitation $725,000 $725,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $725,000 $0 McDonwell School Road and Westcoat Drive Roundabout - Design $100,000 $0 $0 $0 $0 $0 $100,000 $0 $0 $0 $0 $0 $100,000 $0 Pleasant Run (Shelton to John McCain) - Rehabilitation (Companion to Water Project 11/Partial and Wastewater Project 3/Partial)$4,300,000 $2,743,300 $300,000 $0 $0 $0 $0 $0 $186,000 $0 $1,070,700 $0 $4,300,000 $0 Roberts Road (Glade to Grapevine City Limits) - DESIGN $162,000 $162,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $162,000 $0 UPS Battery Backup Replacement at Justice Center $85,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $85,000 $85,000 $0 Water Project 10: Apple Valley Subdivision/Rustic Oaks Subdivisions/ Bills Lane Water Lines - DESIGN $70,000 $0 $0 $0 $0 $0 $0 $0 $70,000 $0 $0 $0 $70,000 $0 Water Project 11: Partial (John McCain 12" Water Line Replacement)$446,000 $0 $0 $0 $0 $0 $0 $0 $446,000 $0 $0 $0 $446,000 $0 Water Project 8: Pressure Relief and Flow Control Valves and Associated Piping to Regulate Flow Between High and Low Pressure Planes (John McCain/Bandit $42,500 $0 $0 $0 $0 $0 $0 $0 $42,500 $0 $0 $0 $42,500 $0 WW Project 3 (Partial): Replacement of 6" and 8" Pipelines on Manning Drive and in the Vicinity of Pleasant Run Road and McDonwell School Road - DESIGN $27,000 $0 $0 $0 $0 $0 $0 $0 $27,000 $0 $0 $0 $27,000 $0 WW Project 4: Remington Park and Clairemont Subdivisions Sewer Line Replacements to Improve Flow - DESIGN $33,000 $0 $0 $0 $0 $0 $0 $0 $33,000 $0 $0 $0 $33,000 $0 Update Stormwater Master Plan $500,000 $0 $0 $0 $500,000 $0 $0 $0 $0 $0 $0 $0 $500,000 $0 Brown Trail Resurfacing $200,000 $120,000 $0 $80,000 $0 $0 $0 $0 $0 $0 $0 $0 $200,000 $0 $9,957,722 $4,841,300 $300,000 $474,000 $500,000 $0 $100,000 $620,000 $804,500 $0 $1,070,700 $1,247,222 $9,957,722 $0 2018 Black Drive - Rehabilitation (Companion Project to Water Project #10)$174,987 $174,987 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $174,987 $0 Cheek-Sparger Road (San Bar to Brown Trail) - DESIGN and ROW Acquisition $313,000 $313,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $313,000 $0 Glade Road (Phase 2 - Manning to Pool) - Reconstruction $5,484,000 $0 $0 $0 $0 $342,897 $0 $4,724,103 $0 $0 $417,000 $0 $5,484,000 $0 L. D. Lockett (Westcoat Drive to Pleasant Run) - Rehabilitation $195,000 $195,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $195,000 $0 Manning Drive Rehabilitation (County Project) - Rehabilitation (Companion Project to Wastewater Project 3)$300,000 $150,000 $0 $150,000 $0 $0 $0 $0 $0 $0 $0 $0 $300,000 $0 McDonwell School Road and Westcoat Drive Roundabout - Construction $1,200,000 $1,200,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $1,200,000 $0 Pleasant Run (John McCain to North City Limits) - Rehabilitation $450,000 $450,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $450,000 $0 Remington Parkway - Rehabilitation (Companion Project to Wastewater Project #4)$65,000 $65,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $65,000 $0 Replacement of Palladium Windows $150,000 $0 $150,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $150,000 $0 Roberts Road - RECONSTRUCTION $1,200,950 $1,200,950 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $1,200,950 $0 Rustic Trail - Rehabilitation (Companion Project to Water Project #10)$55,000 $55,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $55,000 $0 Water Project 10: Apple Valley Subdivision/Rustic Oaks Subdivisions/ Bills Lane Water Lines - CONSTRUCTION $550,000 $0 $0 $0 $0 $0 $0 $0 $550,000 $0 $0 $0 $550,000 $0 Water Project 8: Install Pressure Relief and Flow Control Valves and Associated Piping to Regulate Flow Between High and Low Pressure Planes - CONSTRUCTI $348,000 $75,000 $0 $0 $0 $0 $0 $0 $273,000 $0 $0 $0 $348,000 $0 WW Project 3 (Partial): Replacement of 6" and 8" Pipelines on Manning Drive and in the Vicinity of Pleasant Run Road and McDonwell School Road - CONSTRU $141,000 $0 $0 $0 $0 $0 $0 $0 $141,000 $0 $0 $0 $141,000 $0 WW Project 4: Remington Park and Clairemont Subdivisions Sewer Line Replacements to Improve Flow - CONSTRUCTION $185,000 $0 $0 $0 $0 $0 $0 $0 $185,000 $0 $0 $0 $185,000 $0 $10,811,937 $3,878,937 $150,000 $150,000 $0 $342,897 $0 $4,724,103 $1,149,000 $0 $417,000 $0 $10,811,937 $0 2019 Bransford (Glade to LD Lockett) (County Project) - Rehabilitation $706,000 $423,600 $0 $282,400 $0 $0 $0 $0 $0 $0 $0 $0 $706,000 $0 Brighton Oaks - Rehabilitation (Companion Project to Water Project #5)$460,000 $460,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $460,000 $0 Cheek-Sparger Road (San Bar to Brown Trail) - CONSTRUCTION $2,085,395 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $2,085,395 $2,085,395 $0 Glade Road (Phase 3 - Pool to Heritage) - Reconstruction $3,530,250 $0 $0 $0 $0 $245,223 $0 $3,151,027 $0 $134,000 $0 $0 $3,530,250 $0 Montclair (County Project) - Rehabilitation $560,000 $280,000 $0 $280,000 $0 $0 $0 $0 $0 $0 $0 $0 $560,000 $0 Water Project 11: Tinker Road Water Lines - DESIGN $123,000 $0 $0 $0 $0 $0 $0 $0 $123,000 $0 $0 $0 $123,000 $0 Water Project 5: Upsize and Replace Water Lines in Brighton Oaks Subdivision - CONSTRUCTION $1,515,100 $0 $0 $0 $0 $0 $0 $0 $1,515,100 $0 $0 $0 $1,515,100 $0 WW Project 5: Quails Path and Chestnut Bend Sewer Line Replacement - DESIGN $91,000 $0 $0 $0 $0 $0 $0 $0 $91,000 $0 $0 $0 $91,000 $0 $9,070,745 $1,163,600 $0 $562,400 $0 $245,223 $0 $3,151,027 $1,729,100 $134,000 $0 $2,085,395 $9,070,745 $0 2020 County Project (TBD) - Rehabilitation $800,000 $400,000 $0 $400,000 $0 $0 $0 $0 $0 $0 $0 $0 $800,000 $0 Justice Center - Metal Roof Coating $167,200 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $167,200 $167,200 $0 Quails Path - Rehabilitation (Companion Project to Wastewater Project #5)$35,000 $35,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $35,000 $0 Tinker (Pleasant Run to Highway 26) - Rehabilitation (Companion Project to Water Project 11)$450,000 $450,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $450,000 $0 Water Project 11 (Partial): Tinker Road Water Lines - CONSTRUCTION $630,000 $0 $0 $0 $0 $0 $0 $0 $630,000 $0 $0 $0 $630,000 $0 Water Project 12/Partial Woodbriar Estate Water Lines Replacement - DESIGN $70,020 $0 $0 $0 $0 $0 $0 $0 $70,020 $0 $0 $0 $70,020 $0 Water Project 3: New Elevated Water Storage Tank and Associated Distribution Lines - DESIGN $545,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $545,000 $0 $545,000 $0 Water Project 6: Upsize and Replace Water Lines in Woodbriar Estates and Quail Crest Subdivisions - DESIGN $145,000 $0 $0 $0 $0 $0 $0 $0 $145,000 $0 $0 $0 $145,000 $0 WW Project 1: Replace Sewer Lines in Woodbriar Estates and Quail Crest Subdivisions - DESIGN $361,700 $0 $0 $0 $0 $0 $0 $0 $361,700 $0 $0 $0 $361,700 $0 WW Project 5: Quails Path and Chestnut Bend Sewer Line Replacement - CONSTRUCTION $719,000 $0 $0 $0 $0 $0 $0 $0 $719,000 $0 $0 $0 $719,000 $0 $3,922,920 $885,000 $0 $400,000 $0 $0 $0 $0 $1,925,720 $0 $545,000 $167,200 $3,922,920 $0 2021 County Project (TBD) - Rehabilitation $800,000 $400,000 $0 $400,000 $0 $0 $0 $0 $0 $0 $0 $0 $800,000 $0 Justice Center - Carpet and VCT Tile $88,052 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $88,052 Justice Center - HVAC Replacement $237,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $237,000 $237,000 $0 Exhibit "A" - Amended FY 2017-2021 CIP Water Project 12/Partial Woodbriar Estate Water Lines Replacement - CONSTRUCTION $433,000 $0 $0 $0 $0 $0 $0 $0 $433,000 $0 $0 $0 $433,000 $0 Water Project 3: New Elevated Water Storage Tank and Associated Distribution Lines - CONSTRUCTION $4,500,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $4,500,000 $0 $4,500,000 $0 Water Project 6: Upsize and Replace Water Lines in Woodbriar Estates and Quail Crest Subdivisions - CONSTRUCTION $745,000 $0 $0 $0 $0 $0 $0 $0 $745,000 $0 $0 $0 $745,000 $0 Woodbriar, Quail Crest Estates - Rehabilitation (Companion Project to Water Projects #6 and 12/Portion and Wastewater Project #1)$2,768,000 $2,768,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $2,768,000 $0 WW Project 1: Replace Sewer Lines in Woodbriar Estates and Quail Crest Subdivisions - CONSTRUCTION $1,900,000 $0 $0 $0 $0 $0 $0 $0 $1,900,000 $0 $0 $0 $1,900,000 $0 $11,471,052 $3,168,000 $0 $400,000 $0 $0 $0 $0 $3,078,000 $0 $4,500,000 $237,000 $11,383,000 $88,052 UNF Acuff Lane - Rehabilitation $115,360 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $115,360 Automated Meter Reading (AMR) Advanced Metering Infrastructure (AMI) System Implementation $5,000,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $5,000,000 Bedford Court - Rehabilitation $149,209 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $149,209 Bedford Road Bridge - Rehabilitation $60,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $60,000 Bedford Road Bridge at Little Bear $2,100,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $2,100,000 Behrens - Rehabilitation $392,196 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $392,196 Bettinger Drive- Rehabilitation $378,080 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $378,080 Beverly Drive- Rehabilitation $222,098 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $222,098 Bill Simmons Rd - Rehabilitation $269,867 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $269,867 Bluebonnet Drive - Rehabilitation $323,440 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $323,440 Bransford Creek Drainage $2,080,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $2,080,000 Brook Meadows Addition - Rehabilitation $404,444 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $404,444 Caldwell Hughes Road - Rehabilitation $115,360 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $115,360 Cedar Court - Rehabilitation $209,964 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $209,964 Cheek-Sparger Road (SH26 to Heritage - Less Brown to Bedford) - Rehabilitation $1,698,222 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $1,698,222 City Hall - Boiler Replacement $107,900 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $107,900 City Hall - Carpet and VCT Tile $102,443 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $102,443 City Hall Dumpster Enclosure $60,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $60,000 City Hall/Library - HVAC Replacement $300,300 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $300,300 Community Home Addition - Rehabilitation $262,222 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $262,222 Cooks Lane- Rehabilitation $61,653 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $61,653 Cutter Ridge Court - Rehabilitation $48,695 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $48,695 Fairway Addition - Rehabilitation $351,111 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $351,111 Fire Station 1 Repairs $102,954 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $102,954 Fire Station 2 Repairs $66,898 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $66,898 Flood Gates Upgrade $365,020 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $365,020 Folding Doors- Fire Station #3 $44,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $44,000 Ford Drive - Rehabilitation $22,276 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $22,276 Four-Fold Door Installation at Fire Station #1 $124,545 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $124,545 Glade Road (Phase 4 - West City Limits to Bransford Road) - Reconstruction $4,737,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $4,737,000 Glade Road (Phase 4 - West City Limits to Bransford Road) - ROW Acquisition $300,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $300,000 Glade Road Bridge at Trib LB2 $500,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $500,000 Glade Road Culverts at Bluebonnet Creek $536,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $536,000 Hall-Johnson Fire Facility Renovation - Phase 1 $392,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $392,000 Hall-Johnson Fire Facility Renovation - Phase 2 $650,720 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $650,720 Heritage Avenue at Little Bear - Drainage $2,800,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $2,800,000 Hidden Acres Subdivision - Rehabilitation $280,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $280,000 Highland Acres Subdivision - Rehabilitation $806,222 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $806,222 Jackson Creek Drainage Improvements $2,500,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $2,500,000 Jackson Road Bridge $3,400,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $3,400,000 Jackson Road Bridge - Rehabilitation $60,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $60,000 Jo Will Street- Rehabilitation $186,453 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $186,453 John McCain (Monticello Pkwy to Pleasant Run Rd) - Rehabilitation $151,111 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $151,111 John McCain (Williamsburg Court. to Monticello Pkwy) - Rehabilitation $302,222 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $302,222 John McCain Box Culvert at White Chapel Creek West $250,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $250,000 Leta Lane - Rehabilitation $179,840 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $179,840 Library - Carpet and VCT Tile $98,055 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $98,055 Library Fountain Repair $70,447 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $70,447 Lloyd Circle - Rehabilitation $105,964 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $105,964 Maranatha Court - Rehabilitation $4,191 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $4,191 McDonwell School Road - Rehabilitation $713,316 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $713,316 Oak Knoll Bridge $2,700,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $2,700,000 Oak Knoll Court - Rehabilitation $105,618 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $105,618 Oak Knoll Drive - Rehabilitation $871,236 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $871,236 Oak Timbers Court - Rehabilitation $148,836 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $148,836 Old Glade Road - Rehabilitation $70,667 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $70,667 Patterson Lane - Rehabilitation $203,218 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $203,218 Pecan Park Estates Subdivision - Rehabilitation $724,444 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $724,444 Pleasant Run Road Bridge at Big Bear $3,800,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $3,800,000 Exhibit "A" - Amended FY 2017-2021 CIP Plymouth Hills Addition - Rehabilitation $762,222 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $762,222 Queensbury Way Bridge - Rehabilitation $100,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $100,000 Ross Downs Estates - Rehabilitation $4,000,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $4,000,000 Saddlebrook Addition - Rehabilitation $667,333 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $667,333 Sand Oak Acres Addition - Rehabilitation $864,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $864,000 Service Center - Construction $4,500,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $4,500,000 Shelton - Rehabilitation $288,293 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $288,293 Stafford Drive Rehabilitation $250,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $250,000 Suellen Circle - Rehabilitation $44,373 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $44,373 Tara Plantation Addition - Rehabilitation $495,444 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $495,444 Thompson Terrace - Rehabilitation $167,378 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $167,378 Van Oaks Drive - Rehabilitation $126,720 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $126,720 Waller Lane - Rehabilitation $81,600 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $81,600 Water Project 12: Woodbriar Estates Water Lines - DESIGN $300,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $300,000 Water Project 12: Woodbriar Estates Water Lines - CONSTRUCTION $2,000,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $2,000,000 Water Project 13: Glade (Oak to Martin) and Gateway/121 Water Lines/Fire Flow Improvements - CONSTRUCTION $1,426,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $1,426,000 Water Project 13: Glade (Oak to Martin) and Gateway/121 Water Lines/Fire Flow Improvements - DESIGN $214,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $214,000 Water Project 14: Northwest Area Flow Improvements in High Pressure Plane - CONSTRUCTION $1,470,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $1,470,000 Water Project 14: Northwest Area Flow Improvements in High Pressure Plane - DESIGN $220,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $220,000 Water Project 15: Rustic Oaks and Oak Crest Hills Subdivision Fire Flow Improvements - DESIGN/CONSTRUCTION $5,389,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $5,389,000 Water Project 16: Highland Acres Water Line and Fire Flow Improvements - DESIGN/CONSTRUCTION $2,264,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $2,264,000 Water Project 17: Northwest Low Plain Flow Improvements - DESIGN/CONSTRUCTION $1,404,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $1,404,000 Water Project 18: Northern Low Plain Flow Improvements - DESIGN/CONSTRUCTION $8,158,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $8,158,000 Water Project 19: Southern Low Plain Flow Improvements - DESIGN/CONSTRUCTION $4,094,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $4,094,000 Water Project 20: Cheek-Sparger (Buckingham to Martin) Water Line Replacement - DESIGN/CONSTRUCTION $1,477,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $1,477,000 Water Project 21: Pool Road Water Line Velocity Adjustment (and Summertree and Hall-Johnson/Meadowhill Areas) - DESIGN/CONSTRUCTION $646,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $646,000 Water Project 22: Cotton Belt Trail to Pleasant Run Road Water Line Implementation - DESIGN/CONSTRUCTION $1,225,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $1,225,000 Water Project 23: Low Plain Lines to Provide Looping - DESIGN/CONSTRUCTION $1,827,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $1,827,000 Water Project 24: Southwest Low Plain Flow Improvements - DESIGN/CONSTRUCTION $2,567,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $2,567,000 Water Project 25: Cheshire/Dorset Joint Replacements - DESIGN/CONSTRUCTION $1,211,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $1,211,000 Water Project 26: Bandit/John McCain Decommissioning of 6" and Connect 12" - DESIGN/CONSTRUCTION $176,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $176,000 Water Project 27: Colleyville Boulevard Water Line Upsizing - DESIGN/CONSTRUCTION $4,570,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $4,570,000 Wayne Drive - Rehabilitation $160,276 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $160,276 Woodland Hills Subdivision - Rehabilitation $1,295,667 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $1,295,667 WW Project 10: Rehab Category 2 Manholes (Phase 1) - DESIGN/CONSTRUCTION $710,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $710,000 WW Project 11: Remaining Manhole Assessment Program - DESIGN/CONSTRUCTION $277,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $277,000 WW Project 12: Rehab Priority 1 Manholes Identified in Assessment Program - DESIGN/CONSTRUCTION $415,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $415,000 WW Project 13: Highland/Pool/Summertree Sewer Line Replacement - DESIGN/CONSTRUCTION $1,407,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $1,407,000 WW Project 14: Sewer Line Renewal Program, Phase 3 - DESIGN/CONSTRUCTION $3,304,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $3,304,000 WW Project 15: Brook Meadows Sewer Line Improvements - DESIGN/CONSTRUCTION $758,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $758,000 WW Project 16: Rehab Priority 2 Manholes Identified in Assessment Program - DESIGN/CONSTRUCTION $1,416,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $1,416,000 WW Project 17: Sewer Line Renewal Program, Phase 4 - DESIGN/CONSTRUCTION $3,946,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $3,946,000 WW Project 6: Emerald Park Sewer Line Replacement - DESIGN/CONSTRUCTION $800,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $800,000 WW Project 7: Saddlebrook Addition Sewer Line Replacement - DESIGN/CONSTRUCTION $790,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $790,000 WW Project 8: Glade/Camelot Sewer Line and Manhole Replacement - DESIGN/CONSTRUCTION $412,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $412,000 WW Project 9: Sewer Line Renewal Program, Phase 2 - DESIGN/CONSTRUCTION $2,936,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $2,936,000 $114,798,123 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $114,798,123 $160,032,499 $13,936,837 $450,000 $1,986,400 $500,000 $588,120 $100,000 $8,495,130 $8,686,320 $134,000 $6,532,700 $3,736,817 $45,146,324 $114,886,175 City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 6b Agenda Date 03/21/2017 Number Resolution R-17-4107 Type Resolution Department Public Works Title Approval of an Interlocal Agreement with Tarrant County for the rehabilitation of Brown Trail, south of Cheek-Sparger Road, and authorize the city manager to execute the agreement Strategy Map Connection B3- Utilize partnerships to implement cost-effective service solutions Explanation Reading and Public Hearing Staff is seeking approval to enter into an Interlocal Agreement with Tarrant County for the rehabilitation of Brown Trail, south of Cheek-Sparger Road. The City of Colleyville regularly partners with Tarrant County to perform street maintenance work. Tarrant County has recently completed similar roadway resurfacing projects such as Cheek-Sparger Road, at a considerable cost savings to the City. The City of Bedford has recently reached out to the City of Colleyville about a project they plan to execute this spring within their city. The project includes the resurfacing of Brown Trail from Harwood Road to approximately Harwood Terrace, as shown on Attachment A. The City of Bedford is utilizing an Interlocal Agreement with Tarrant County for the construction of this project. Staff from the cities of Bedford and Colleyville have met with Tarrant County to discuss the options available to address the entire length of Brown Trail from Harwood Road to Cheek-Sparger Road. The portion of Brown Trail from approximately Harwood Terrace to Cheek-Sparger Road is partially within the City of Colleyville. In order to address the entire roadway and provide a new surface for Brown Trail from Harwood Road to Cheek-Sparger Road, staff recommends the City partner with Tarrant County to extend the limits of their Bedford project to include the section of Brown Trail within the City of Colleyville. The section of Brown Trail located within the City is in overall decent condition, but there are areas of rutting and deterioration. The proposed project will include a mill and overlay which will prolong the life of the existing pavement and provide significant improvement to the road's ride quality. This type of work is beneficial in keeping roads in good condition for a longer period of time. This project is being recommended due City Council Agenda Briefing 6b City of Colleyville Page 2 to the opportunity for partnership and cost savings associated with that partnership. With the approval of this Interlocal Agreement, Tarrant County will provide the labor and equipment necessary to rehabilitate the roadway and the City will be responsible for the costs associated with the following items: removal of excess materials, new materials, construction materials testing, and disposal fees at an off-site landfill facility for waste materials generated during the project. The City may also be responsible for providing traffic control during the construction, as needed. The street improvement will consist of a mill and overlay which is a conventional technique for resurfacing existing roadways. The process will be to reclaim the top two-inches of the existing roadbed and replace it with a new 2-inch asphalt surface. This work will result in the road being resurfaced in its current configuration. This agreement will result in the resurfacing of Brown Trail, from Harwood Terrace to Cheek-Sparger Road as shown on Attachment A, which is approximately 1,800 linear feet of roadway. The duration of construction is estimated at 1-2 weeks, weather permitting. Tarrant County will begin work on Brown Trail in mid to late April, after approval of the Interlocal Agreement by the Tarrant County Commissioner’s Court at their March 28, 2017 meeting. The City’s Five-Year Capital Improvement Program (CIP) for Fiscal Years 2017-2021 did not originally include the resurfacing of Brown Trail. Proposed Resolution R-17- 4106 is an amendment to the Five-Year CIP to include the resurfacing of Brown Trail, as described herein. The proposed Interlocal Agreement with Tarrant County allows for the resurfacing of Brown Trail without incurring the full cost of the project. The overall value of the proposed street improvements included in this agreement is approximately $200,000 with the City's share of the cost for materials, milling, testing, and traffic control estimated at $120,000 (approximately $74,000 based on Tarrant County estimates and $46,000 in other ancillary costs). By utilizing the Tarrant County Interlocal Agreement to perform this work, the City is saving approximately 40 percent, versus the same work being performed by a contractor hired directly by the City. If approved by City Council, the Agreement will be forwarded to the Tarrant County Commissioners Court for approval at their March 28, 2017 meeting. Financial Impact If approved on this evening’s agenda, the Brown Trail rehabilitation project will be included in the amended FY 2017 Capital Improvement Program. Funding for this project is available within the existing Capital Projects Fund. RecommendationApprove City Council Agenda Briefing 6b City of Colleyville Page 3 Attachments 1. Attachment A - Brown Trail Rehabilitation Location Map 2. Proposed Interlocal Agreement 3. Resolution R-17-4107 Attachment A Brown Trail Project (All Work to be Performed by Tarrant County) City of Bedford Project City of Colleyville Proposed Project 1 THE STATE OF TEXAS INTERLOCAL AGREEMENT COUNTY OF TARRANT This Interlocal Agreement is between Tarrant County, Texas (“COUNTY”), and the City of Colleyville (“CITY”). WHEREAS, the CITY is requesting the COUNTY’s assistance to: Rehabilitate Brown Trail located within the City of Colleyville from Harwood Terrace to Cheek-Sparger Road (Approximately 1,787 linear feet). Hereinafter referred to as the “Project”. WHEREAS, the Interlocal Cooperation Act contained in Chapter 791 of the Texas Government Code provides legal authority for the parties to enter into this Agreement; and WHEREAS, during the performance of the governmental functions and the payment for the performance of those governmental functions under this Agreement, the parties will make the performance and payment from current revenues legally available to that party; and WHEREAS, the Commissioners Court of the COUNTY and the City Council of the CITY each make the following findings: a. This Agreement serves the common interests of both parties; b. This Agreement will benefit the public; c. The division of costs fairly compensates both parties to this Agreement; and d. The CITY and the COUNTY have authorized their representative to sign this Agreement. e. Both parties acknowledge that they are each a “governmental entity” and not a “business entity” as those terms are defined in Tex. Gov’t Code § 2252.908, and therefore, no disclosure of interested parties pursuant to Tex. Gov’t Code Section 2252.908 is required. NOW, THEREFORE, the COUNTY and the CITY agree as follows: 2 TERMS AND CONDITIONS 1. COUNTY RESPONSIBILITY The COUNTY will furnish the labor and equipment to assist the CITY in completing the Project: Brown Trail: Prior to the COUNTY starting work, the CITY will make necessary roadway repairs and mill the existing roadway surface of the roadway. The COUNTY will place two inches of asphalt surface on the prepared surface and clean the jobsite. 2. CITY RESPONSIBILITY 2.1 The CITY will furnish and pay for the actual cost of the materials, including any delivery or freight cost. The CITY will provide a purchase order and will be billed directly by the material supplier. The COUNTY may accumulate and bill the CITY for incidental material cost. 2.2 The CITY will pay for one-half of the COUNTY’s fuel used to construct this Project. The COUNTY will invoice the CITY for the fuel consumed at the conclusion of the Project. 2.3 The CITY will be responsible for all traffic control necessary to safely construct this project. This responsibility includes all advance notices, signage, barricades, pilot vehicles, and flagmen necessary to control traffic in and around the construction site. The CITY will be responsible for and provide portable message boards to supplement traffic control as needed. 2.4 The CITY will remove the excess roadbed materials prior to the COUNTY stabilizing the exposed subgrade. 2.5 The CITY will adjust all utilities, manholes and valve boxes for this Project. 2.6 The CITY will provide the COUNTY with a hydrant meter and all the water necessary for construction of the Project at no cost to the COUNTY. 2.7 The CITY will provide or pay for any engineering, survey, and laboratory testing required for this Project. 2.8 The CITY will furnish a site for dumping all spoils and waste materials generated during construction of this Project. 2.9 The CITY will reimburse the COUNTY for actual cost of any overtime hours the CITY requires the COUNTY to provide watering the roadway for dust control after regular work hours. 2.10 If required, the CITY will be responsible for the design and development of a Storm Water Pollution Prevention Plan (SWPPP). The CITY further agrees to pay for all cost (including sub-contractor materials, labor and equipment) associated with the implementation of the plan. The COUNTY will be responsible for maintenance of the plan during the 3 duration of the Project. Documentation and record keeping of the SWPPP will be the responsibility of the CITY. 3. PROCEDURES DURING PROJECT COUNTY retains the right to inspect and reject all materials provided for this Project. If the CITY has a complaint regarding the construction of the Project, the CITY must complain in writing to the COUNTY no later than 30 days of the date of project completion. 4. NO WAIVER OF IMMUNITY This Agreement does not waive COUNTY rights under a legal theory of sovereign immunity. This Agreement does not waive CITY rights under a legal theory of sovereign immunity. 5. OPTIONAL SERVICES 5.1 If requested by the CITY, the COUNTY will apply permanent striping coordinated through the Transportation Department. Application of striping by the COUNTY is limited to Project roadways. If the CITY desires permanent striping applied to any roadways or portions of roadways not covered by this Agreement, the CITY will need to enter into a separate agreement with the COUNTY for the provision of those services. 6. TIME PERIOD FOR COMPLETION The CITY will give the COUNTY notice to proceed at the appropriate time. However, the COUNTY is under no duty to commence construction at any particular time. 7. THIRD PARTY This contract shall not be interpreted to inure to the benefit of a third party not a party to this contract. This contract may not be interpreted to waive any statutory or common law defense, immunity, including governmental and sovereign immunity, or any limitation of liability, responsibility, or damage of any party to this contract, party’s agent, or party’s employee, otherwise provided by law. 4 8. JOINT VENTURE & AGENCY The relationship between the parties to this Agreement does not create a partnership or joint venture between the parties. This Agreement does not appoint any party as agent for the other party. 9. EFFECTIVE DATE This Agreement becomes effective when signed by the last party whose signing makes the Agreement fully executed. 10. TERMINATION This Agreement will automatically terminate on either September 30, 2017, or on the date the Project is completed, whichever occurs first. Notwithstanding the foregoing, or any other language to the contrary, either party may terminate this Agreement without cause upon thirty (30) days’ written notice to the other party prior to the intended date of termination. In the event of termination by either party, neither party shall have any further obligations to the other party under this Agreement, except that the CITY remains liable to the COUNTY for any outstanding invoice for materials that the COUNTY provides for the project, if any. 5 TARRANT COUNTY, TEXAS CITY OF COLLEYVILLE ___________________________ ______________________________ B. Glen Whitley Jennifer Fadden County Judge City Manager Date: ______________________ Date: _________________________ ___________________________ ______________________________ Gary Fickes Jeremy Hutt, P.E. Commissioner, Precinct 3 Director of Public Works Date: ______________________ Date: _________________________ Attest: ______________________________ Amy Shelley, TRMC City Secretary APPROVED AS TO FORM*APPROVED AS TO FORM AND LEGALITY ___________________________ ______________________________ Criminal District Attorney’s Office* Whitt L. Wyatt, City Attorney * By law, the Criminal District Attorney’s Office may only approve contracts for its clients. We reviewed this document as to form from our client’s legal perspective. Other parties may not rely on this approval. Instead those parties should seek contract review from independent counsel. RESOLUTION R-17-4107 A RESOLUTION APPROVING AN INTERLOCAL AGREEMENT WITH TARRANT COUNTY FOR THE REHABILITATION OF BROWN TRAIL, SOUTH OF CHEEK-SPARGER ROAD AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT WHEREAS, the Colleyville City Council desires to utilize partnerships and to enhance the completion of roadway projects; and WHEREAS, the City Council desires to enter into an Interlocal Agreement with Tarrant County for the rehabilitation of Brown Trail without incurring the full cost of the project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the City Council hereby approves an Interlocal Agreement with Tarrant County, attached as Exhibit “A”, and authorizes the city manager to execute the Agreement. AND IT IS SO RESOLVED. APPROVED BY A VOTE OF ___ AYES, ___ NAYS, AND ___ ABSTENTIONS ON THIS THE 21ST DAY OF MARCH 2017. Mayor Richard Newton Mayor Pro Tem Chris Putnam Place 1, Tammy Nakamura Place 5, Nancy Coplen Place 2, Bobby Lindamood Place 6, Mike Taylor Place 4, Jody Short ATTEST: CITY OF COLLEYVILLE Amy Shelley, TRMC Richard Newton City Secretary Mayor 1 EXHIBIT “A” THE STATE OF TEXAS INTERLOCAL AGREEMENT COUNTY OF TARRANT This Interlocal Agreement is between Tarrant County, Texas (“COUNTY”), and the City of Colleyville (“CITY”). WHEREAS, the CITY is requesting the COUNTY’s assistance to: • Rehabilitate Brown Trail located within the City of Colleyville from Harwood Terrace to Cheek-Sparger Road (Approximately 1,787 linear feet). Hereinafter referred to as the “Project”. WHEREAS, the Interlocal Cooperation Act contained in Chapter 791 of the Texas Government Code provides legal authority for the parties to enter into this Agreement; and WHEREAS, during the performance of the governmental functions and the payment for the performance of those governmental functions under this Agreement, the parties will make the performance and payment from current revenues legally available to that party; and WHEREAS, the Commissioners Court of the COUNTY and the City Council of the CITY each make the following findings: a. This Agreement serves the common interests of both parties; b. This Agreement will benefit the public; c. The division of costs fairly compensates both parties to this Agreement; and d. The CITY and the COUNTY have authorized their representative to sign this Agreement. e. Both parties acknowledge that they are each a “governmental entity” and not a “business entity” as those terms are defined in Tex. Gov’t Code § 2252.908, and therefore, no disclosure of interested parties pursuant to Tex. Gov’t Code Section 2252.908 is required. NOW, THEREFORE, the COUNTY and the CITY agree as follows: 2 TERMS AND CONDITIONS 1. COUNTY RESPONSIBILITY The COUNTY will furnish the labor and equipment to assist the CITY in completing the Project: • Brown Trail: Prior to the COUNTY starting work, the CITY will make necessary roadway repairs and mill the existing roadway surface of the roadway. The COUNTY will place two inches of asphalt surface on the prepared surface and clean the jobsite. 2. CITY RESPONSIBILITY 2.1 The CITY will furnish and pay for the actual cost of the materials, including any delivery or freight cost. The CITY will provide a purchase order and will be billed directly by the material supplier. The COUNTY may accumulate and bill the CITY for incidental material cost. 2.2 The CITY will pay for one-half of the COUNTY’s fuel used to construct this Project. The COUNTY will invoice the CITY for the fuel consumed at the conclusion of the Project. 2.3 The CITY will be responsible for all traffic control necessary to safely construct this project. This responsibility includes all advance notices, signage, barricades, pilot vehicles, and flagmen necessary to control traffic in and around the construction site. The CITY will be responsible for and provide portable message boards to supplement traffic control as needed. 2.4 The CITY will remove the excess roadbed materials prior to the COUNTY stabilizing the exposed subgrade. 2.5 The CITY will adjust all utilities, manholes and valve boxes for this Project. 2.6 The CITY will provide the COUNTY with a hydrant meter and all the water necessary for construction of the Project at no cost to the COUNTY. 2.7 The CITY will provide or pay for any engineering, survey, and laboratory testing required for this Project. 2.8 The CITY will furnish a site for dumping all spoils and waste materials generated during construction of this Project. 2.9 The CITY will reimburse the COUNTY for actual cost of any overtime hours the CITY requires the COUNTY to provide watering the roadway for dust control after regular work hours. 2.10 If required, the CITY will be responsible for the design and development of a Storm Water Pollution Prevention Plan (SWPPP). The CITY further agrees to pay for all cost (including sub-contractor materials, labor and equipment) associated with the implementation of the plan. The COUNTY will be responsible for maintenance of the plan during the 3 duration of the Project. Documentation and record keeping of the SWPPP will be the responsibility of the CITY. 3. PROCEDURES DURING PROJECT COUNTY retains the right to inspect and reject all materials provided for this Project. If the CITY has a complaint regarding the construction of the Project, the CITY must complain in writing to the COUNTY no later than 30 days of the date of project completion. 4. NO WAIVER OF IMMUNITY This Agreement does not waive COUNTY rights under a legal theory of sovereign immunity. This Agreement does not waive CITY rights under a legal theory of sovereign immunity. 5. OPTIONAL SERVICES 5.1 If requested by the CITY, the COUNTY will apply permanent striping coordinated through the Transportation Department. Application of striping by the COUNTY is limited to Project roadways. If the CITY desires permanent striping applied to any roadways or portions of roadways not covered by this Agreement, the CITY will need to enter into a separate agreement with the COUNTY for the provision of those services. 6. TIME PERIOD FOR COMPLETION The CITY will give the COUNTY notice to proceed at the appropriate time. However, the COUNTY is under no duty to commence construction at any particular time. 7. THIRD PARTY This contract shall not be interpreted to inure to the benefit of a third party not a party to this contract. This contract may not be interpreted to waive any statutory or common law defense, immunity, including governmental and sovereign immunity, or any limitation of liability, responsibility, or damage of any party to this contract, party’s agent, or party’s employee, otherwise provided by law. 4 8. JOINT VENTURE & AGENCY The relationship between the parties to this Agreement does not create a partnership or joint venture between the parties. This Agreement does not appoint any party as agent for the other party. 9. EFFECTIVE DATE This Agreement becomes effective when signed by the last party whose signing makes the Agreement fully executed. 10. TERMINATION This Agreement will automatically terminate on either September 30, 2017, or on the date the Project is completed, whichever occurs first. Notwithstanding the foregoing, or any other language to the contrary, either party may terminate this Agreement without cause upon thirty (30) days’ written notice to the other party prior to the intended date of termination. In the event of termination by either party, neither party shall have any further obligations to the other party under this Agreement, except that the CITY remains liable to the COUNTY for any outstanding invoice for materials that the COUNTY provides for the project, if any. 5 TARRANT COUNTY, TEXAS CITY OF COLLEYVILLE ___________________________ ______________________________ B. Glen Whitley Jennifer Fadden County Judge City Manager Date: ______________________ Date: _________________________ ___________________________ ______________________________ Gary Fickes Jeremy Hutt, P.E. Commissioner, Precinct 3 Director of Public Works Date: ______________________ Date: _________________________ Attest: ______________________________ Amy Shelley, TRMC City Secretary APPROVED AS TO FORM* APPROVED AS TO FORM AND LEGALITY ___________________________ ______________________________ Criminal District Attorney’s Office* Whitt L. Wyatt, City Attorney * By law, the Criminal District Attorney’s Office may only approve contracts for its clients. We reviewed this document as to form from our client’s legal perspective. Other parties may not rely on this approval. Instead those parties should seek contract review from independent counsel. City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 7a Agenda Date 03/21/2017 Number Type Report Department Finance Title Monthly Financial Report - February 2017 Explanation General Fund Ad Valorem Taxes Collection rate: 95.71%, a decrease of 0.75%. Percent Budget Collected: 97.22% Franchise Revenue Franchise fee revenue is currently behind last year collections by 3.11% overall. Oncor & Tri-County Electric are down 1.6% and 9.6% respectively, with all revenue collected from these sources, their contribution is below budget by $14,467. Verizon/Others continues to outpace last year by almost 43% ($11,400). Cable TV continues to lag, down 9% compared to the prior year. Sales & Beverage Taxes Total Sales Taxes, including Mixed Beverage Tax, increased 6.84% ($66,158) compared to Oct - Feb prior year. For the month of February, sales tax revenues increased 1.2% ($4,978) over last February. Total sales tax revenues increased 7.12% or $65,313 over last fiscal year. YTD the quarterly mixed beverage tax allocations exceed the amount received for the same period last fiscal year by 12.8%. Note: February, 2017 had the highest sales tax allocation ever received for the month of February. Licenses & Permits Revenue of $403K versus $600K in the prior year is lower by 33%. Eleven new residential building permits were issued in February, compared to 25 issued in February 2016. Revenues received for licenses and permits are behind revenues received through February 2016, mostly due to the decrease in building permit revenue. Fines Fines are higher than last year by approximately $11,000 or 3.2%. City of Colleyville Page 2 City Council Agenda Briefing 7a Charges for Services Overall category increase over last year of 11.8% or $38,908. Ambulance revenues continue to lag by $21,000 or 14% from the prior year, but at 38% of budget is close to the mid-year target. Emergicon revenue is expected to increase after operation start-up. Engineering & Testing produced income of $13,500 versus zero for the same prior year period. The Recreation program continues strong winter revenue compared to the prior year by 43% ($24,339). Colleyville Center also continues higher revenues compared to last year by 26% ($19,469). Cost recovery for the Center is currently 72%. Expenditures The average amount expended by the General Fund departments at the end of February is 44.4% of the total appropriations. Excluding transfer of funds to CIP, the expenditures would be 37% for the year. The prorated target expenditure percentage to date is 41.67%. UTILITY FUND YTD Water Revenue: $19,297 more than in 2016 (0.51%) YTD Water Usage:12.6 million gallons more than in 2016 October water usage: 83.8 million gallons less than in 2016 Nov thru Feb water usage: 96.5 million gallons more than in 2016 YTD Sewer Revenue: $46,484 more than in 2016 (3%) Overall Utility Revenue: $31,184 more than in 2016 (0.57%) Overall Revenue Collected: 35% of Budget collected Rainfall:12.55 inches (Oct - Feb 2017) 26.75 inches (Oct - Feb 2016) The average amount expended by the Utility Fund departments at the end of February was 28.66% of the total appropriations. Attachments February 2017 Monthly Financial Report February 2017 Monthly Financial Report Presentation FY 2017 Budget:$13,343,370 FY 2017 Budget:$2,115,000 FY 2017 Budget:$3,665,000 % Change FY/FY:3.73%% Change FY/FY:-3.11%% Change FY/FY:6.84% - Also includes mixed beverage tax FY 2017 Budget:$931,500 FY 2017 Budget:$874,420 FY 2017 Budget:$900,300 % Change FY/FY:-32.77%% Change FY/FY:3.23%% Change FY/FY:11.76% Licenses & Permits Fines Charges for Service Ad Valorem Taxes Franchise Fees Sales Taxes Mo n t h l y F i n a n c i a l R e p o r t : F e b r u a r y 2 0 1 7 Ge n e r a l F u n d R e v e n u e s - Based on 2016 property values - Use of City ROW by utilities - Receipts are from sales 2 months prior - Most collections in Dec., Jan., & Feb.- Gas, Electricity, Telecom., Cable, Waste - Sales tax revenues are Dec. - Nov. - Building, plumbing, mechanical, fence,- Includes fines from citations, alarm fees,- Includes zoning, ambulance, parks/rec., electrical, sign, etc. permit fees and library fines engineering, & Colleyville Center charges $0 $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 $12,000,000 $14,000,000 FY 2017 YTD FY 2016 YTD $0 $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 $1,600,000 FY 2017 YTD FY 2016 YTD $0 $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 FY 2017 YTD FY 2016 YTD $0 $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 FY 2017 YTD FY 2016 YTD $0 $100,000 $200,000 $300,000 $400,000 FY 2017 YTD FY 2016 YTD $310,000 $320,000 $330,000 $340,000 $350,000 $360,000 $370,000 $380,000 FY 2017 YTD FY 2016 YTD FY 2017 Budget:$9,669,103 FY 2017 Budget:$5,650,948 FY 2017 Budget:$1,026,458 % Expended:40.0%% Expended:66.4%% Expended:35.9% % Remaining:60.0%% Remaining:33.6%% Remaining:64.1% FY 2017 Budget:$3,290,676 FY 2017 Budget:$2,783,978 FY 2017 Budget:$908,598 % Expended:34.7%% Expended:30.8%% Expended:40.7% % Remaining:65.3%% Remaining:69.2%% Remaining:59.3% Public Safety Infrastructure Development Operational Support Community Assets & Programs Technology Mo n t h l y F i n a n c i a l R e p o r t : F e b r u a r y 2 0 1 7 Ge n e r a l F u n d E x p e n d i t u r e s 40.0% 60.0% % Expended:% Remaining: 66.4% 33.6% % Expended:% Remaining: 35.9% 64.1% % Expended:% Remaining: 34.7% 65.3% % Expended:% Remaining: 30.8% 69.2% % Expended:% Remaining: 40.7% 59.3% % Expended:% Remaining: % Change FY/FY:0.51%% Change FY/FY:3.08%% Change FY/FY:1.62% FY 2017 Budget:$15,511,920 % Expended:28.7%FY 2017 YTD:9,930 % Remaining:71.3%FY 2016 YTD:9,730 Rainfall totals (in inches): Oct 16-Feb 17 12.55 Oct 15-Feb 16 26.75 % Change FY/FY:2.06% Mo n t h l y F i n a n c i a l R e p o r t : F e b r u a r y 2 0 1 7 Ut i l i t y F u n d Water Sales Wastewater Sales Gallons of Water Sold Utility Fund Expenditures Number of Water Customers Notes $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 FY 2017 YTD FY 2016 YTD 0 500,000 1,000,000 1,500,000 2,000,000 FY 2017 YTD FY 2016 YTD 0 300,000,000 600,000,000 900,000,000 FY 2017 YTD FY 2016 YTD 28.7% 71.3% % Expended:% Remaining: 0 2,000 4,000 6,000 8,000 10,000 12,000 FY 2017 YTD FY 2016 YTD MONTHLY FINANCIAL REPORT - FEBRUARY 2017 GENERAL FUND RECEIVED RECEIVED FY 2017 YTD PERCENT PERCENT OF FY 2016 YTD PERCENT FY 2017 AS OF OF BUDGET FISCAL YEAR AS OF CHANGE OVER REVENUE SOURCE BUDGET 2/28/2017 RECEIVED COMPLETE 2/29/2016 PRIOR YEAR Current Taxes $13,258,370 $12,954,967 97.71%41.67%$12,474,953 3.85% Delinquent Taxes 30,000 (761)-2.54%41.67%17,245 -104.41% Penalty & Interest 55,000 17,822 32.40%41.67%12,887 38.29% TOTAL AD VALOREM TAXES $13,343,370 $12,972,028 97.22%41.67%$12,505,085 3.73% Oncor Electric $900,000 $889,222 98.80%41.67%$903,933 -1.63% Tri-County Electric 105,000 101,311 96.49%41.67%112,116 -9.64% Atmos Gas 350,000 0 0.00%41.67%0 0.00% AT&T 70,000 31,454 44.93%41.67%34,020 -7.54% Verizon/Others 60,000 38,009 63.35%41.67%26,603 42.88% Refuse/Recycling 155,000 58,838 37.96%41.67%61,265 -3.96% Cable TV 475,000 243,291 51.22%41.67%267,882 -9.18% TOTAL FRANCHISE TAXES $2,115,000 $1,362,124 64.40%41.67%$1,405,819 -3.11% Sales Tax $3,575,000 $976,933 27.33%41.67%$917,174 6.52% Mixed Beverage Tax 90,000 56,414 62.68%41.67%50,014 12.80% TOTAL SALES TAXES $3,665,000 $1,033,347 28.20%41.67%$967,189 6.84% Building $600,000 $253,635 42.27%41.67%$367,310 -30.95% Plumbing 55,000 23,982 43.60%41.67%37,379 -35.84% Mechanical 35,000 16,480 47.08%41.67%28,058 -41.27% Electrical 45,000 22,518 50.04%41.67%33,466 -32.72% City License 35,000 22,800 65.14%41.67%27,550 -17.24% Building Plan Review Fee 110,000 34,630 31.48%41.67%69,326 -50.05% New Business 3,500 3,010 86.00%41.67%2,311 30.25% Sign Permit 7,000 4,460 63.71%41.67%4,645 -3.98% Fence Permit 10,000 7,850 78.50%41.67%8,525 -7.92% Fire Permits 16,000 3,355 20.97%41.67%10,880 -69.16% Irrigation Permit 15,000 10,956 73.04%41.67%10,964 -0.07% TOTAL LICENSES & PERMITS $931,500 $403,674 43.34%41.67%$600,414 -32.77% Fines $800,000 $339,762 42.47%41.67%$324,934 4.56% Alarm Fees 53,000 16,933 31.95%41.67%18,508 -8.51% Library Fines 21,420 7,303 34.09%41.67%9,172 -20.38% TOTAL FINES $874,420 $363,998 41.63%41.67%$352,614 3.23% MONTHLY FINANCIAL REPORT - FEBRUARY 2017 RECEIVED PERCENT PERCENT OF RECEIVED PERCENT REVENUE SOURCE FY 2017 AS OF OF BUDGET FISCAL YEAR AS OF CHANGE OVER BUDGET 2/28/2017 RECEIVED COMPLETE 2/29/2016 PRIOR YEAR Re-zoning $10,000 $3,185 31.85%41.67%$3,180 0.14% Plat Fee/Site Plan 8,200 3,643 44.42%41.67%3,988 -8.65% Board of Adjustment 2,000 1,700 85.00%41.67%950 78.95% Sale of Material 100 1 1.00%41.67%383 -99.74% Weed Mowing 6,500 8,175 125.76%41.67%4,859 68.23% Ambulance 320,000 123,807 38.69%41.67%144,919 -14.57% Recreation Program 165,000 80,691 48.90%41.67%56,352 43.19% Non-Resident Fee Parks 39,000 21,760 55.79%41.67%21,060 3.32% Field Use Charge 21,500 10,940 50.88%41.67%10,210 7.15% Engineering & Inspection 62,500 11,303 18.08%41.67%0 100.00% Material Testing 12,500 2,261 18.08%41.67%0 100.00% Colleyville Center Rental 240,000 94,442 39.35%41.67%74,973 25.97% Lot Drainage Insp Fee 13,000 7,750 59.62%41.67%9,875 -21.52% TOTAL CHARGES FOR SERVICE $900,300 $369,657 41.06%41.67%$330,749 11.76% SRO Officer Reimb $98,996 $0 0.00%41.67%$0 0.00% Keller Court 227,697 59,867 26.29%41.67%61,922 -3.32% TOTAL INTERGOVERNMENTAL $326,693 $59,867 18.33%41.67%$61,922 -3.32% Sale of Surplus Property $5,000 $0 0.00%41.67%$23,339 -100.00% Interest Income 25,000 15,113 60.45%41.67%0 100.00% Miscellaneous 55,000 45,289 82.34%41.67%53,322 -15.07% Use of Available Cash 1,000,000 0 0.00%41.67%0 0.00% Antenna Lease 90,000 46,609 51.79%41.67%39,452 18.14% TOTAL MISCELLANEOUS $1,175,000 $107,011 9.11%41.67%$116,113 -7.84% TOTAL GENERAL FUND REVENUES $23,331,283 $16,671,706 71.46%41.67%$16,339,904 2.03% MONTHLY FINANCIAL REPORT - FEBRUARY 2017 TOTAL PERCENT FY 2017 THROUGH THROUGH INCREASE INCREASE BUDGET 2/28/2017 2/29/2016 (DECREASE)(DECREASE) % OF CURRENT TAX ROLL COLLECTED 99.0%95.71%96.43%-0.72%-0.75% RESIDENTIAL BLDG PERMITS 160 61 76 (15)-19.74% COMMERCIAL BLDG PERMITS 8 1 5 (4)-80.00% CITATIONS ISSUED 11,000 3,442 3,178 264 8.31% GENERAL FUND EXPENSES EXPENDED PERCENT PERCENT OF FY 2017 THROUGH OF BUDGET FISCAL YEAR BUDGET BUDGET 2/28/2017 EXPENDED COMPLETE REMAINING City Council $174,289 $95,925 55.04%41.67%$78,364 City Manager 624,048 213,738 34.25%41.67%410,310 City Secretary 224,481 82,360 36.69%41.67%142,121 Finance 529,806 192,597 36.35%41.67%337,209 Legal 200,000 54,474 27.24%41.67%145,526 Engineering 458,973 134,681 29.34%41.67%324,292 Economic Development 199,828 67,603 33.83%41.67%132,225 Building Inspection 407,041 158,113 38.84%41.67%248,928 Community Development 419,589 142,303 33.91%41.67%277,286 Fire 4,546,827 1,803,467 39.66%41.67%2,743,360 Police 4,702,861 1,926,043 40.95%41.67%2,776,818 Parks 1,286,061 365,321 28.41%41.67%920,740 Recreation 387,316 109,275 28.21%41.67%278,041 Street Maintenance 4,025,593 2,919,504 72.52%41.67%1,106,089 Library 724,703 252,506 34.84%41.67%472,197 Communications 59,281 13,708 23.12%41.67%45,573 Colleyville Center 385,898 131,251 34.01%41.67%254,647 Human Resources 320,339 114,450 35.73%41.67%205,889 Municipal Court 419,415 139,357 33.23%41.67%280,058 Fleet Services 237,505 86,174 36.28%41.67%151,331 Facility Services 526,877 208,303 39.54%41.67%318,574 Information Services 908,598 369,969 40.72%41.67%538,629 Non Departmental 953,559 376,033 39.43%41.67%577,526 Capital Equipment Reserve 402,000 402,000 100.00%41.67%0 Compensation Adjustment 204,873 0 0.00%41.67%204,873 TOTAL EXPENSES $23,329,761 $10,359,154 44.40%41.67%$12,970,607 MONTHLY FINANCIAL REPORT - FEBRUARY 2017 UTILITY FUND RECEIVED PERCENT PERCENT OF RECEIVED PERCENT FY 2017 AS OF OF BUDGET FISCAL YEAR AS OF CHANGE OVER REVENUE SOURCE BUDGET 2/28/2017 RECEIVED COMPLETE 2/29/2016 PRIOR YEAR Water Sales $10,869,131 $3,818,054 35.13%41.67%$3,798,757 0.51% Sewer Sales 3,650,000 1,557,623 42.67%41.67%1,511,139 3.08% Sewer Installation 15,000 6,200 41.33%41.67%7,600 -18.42% Water Installation 42,000 17,200 40.95%41.67%23,450 -26.65% Sewer Tie-on Charges 0 0 0.00%41.67%0 0.00% Engineering Charges 5,000 0 0.00%41.67%0 0.00% Penalties 237,000 100,191 42.27%41.67%137,641 -27.21% Miscellaneous 13,000 7,842 60.33%41.67%12,129 -35.34% TOTAL OPERATING INCOME $14,831,131 $5,507,110 37.13%41.67%$5,490,716 0.30% Interest Income $25,000 $18,889 75.56%41.67%$4,099 100.00% Use of Available Cash 750,000 0 0.00%41.67%0 0.00% TOTAL NON-OPERATING INCOME $775,000 $18,889 2.44%41.67%$4,099 100.00% TOTAL INCOME $15,606,131 $5,525,999 35.41%41.67%$5,494,815 0.57% TOTAL PERCENT THROUGH THROUGH INCREASE INCREASE 2/28/2017 2/29/2016 (DECREASE)(DECREASE) GALLONS OF WATER SOLD 794,470,600 781,832,400 12,638,200 1.62% NUMBER OF WATER CUSTOMERS 9,930 9,730 200 2.06% UTILITY FUND EXPENSES EXPENDED PERCENT PERCENT OF FY 2017 THROUGH OF BUDGET FISCAL YEAR BUDGET BUDGET 2/28/2017 EXPENDED COMPLETE REMAINING Billing $426,102 $144,070 33.81%41.67%$282,032 Operations 13,095,348 3,417,548 26.10%41.67%9,677,800 Utility Support 1,237,273 378,636 30.60%41.67%858,637 Non-Departmental 320,803 105,537 32.90%41.67%215,266 Debt Service 359,900 355,313 98.73%41.67%4,588 Compensation Adjustment 28,208 0 0.00%41.67%28,208 Transfers 44,286 44,286 100.00%41.67%0 TOTAL EXPENSES $15,511,920 $4,445,389 28.66%41.67%$11,066,531 Monthly Financial Report City Council Meeting March 21, 2017 Agenda Item 7a •Charter requirement, per Section 9.06 (B) “The City Manager shall submit to the City Council at its second formal meeting each month the financial condition of the City by budget items, budget estimates versus accruals for the preceding month and for the fiscal year to date. Such records are to be made public by the City Council during open meeting.” •The purpose of this presentation is to: •Review the Monthly Financial Report included in the agenda packet, •Provide comments and explanation on the different components, and •Highlight items of significance. Purpose & Background •Budget (expenditure) amounts are what is authorized by the City Council •The Monthly Financial Report compares actual activity vs. budget •Reflective of cash transactions •Are revenues coming in as expected, to be able to fund the amount of expenditures in the adopted budget? •Are expenditures trending as expected? •The Monthly Financial Report provides the most helpful information to understand the City’s financial position, similar to an income statement in the private sector. •In governmental accounting, there is less focus on the balance sheet, which is prepared annually to record changes in position based on the activity that year and also reflects increases/decreases due to things like developer contributions or depreciation (that are not cash transactions like those revenues and expenditures shown from a budgetary basis). Measurement Basis Purpose & Background Example: Franchise Fees Purpose & Background City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Date 03/21/2017 Agenda Number 7b Type Report Department City Manager Title Update on the SH26 Project Explanation State Highway 26 Project Coordinator James Hubbard, will provide an update on the SH26 Project including recent activity, anticipated activity, and outreach efforts. Staff plans to provide a project update at the last City Council meeting of each quarter in addition to any necessary, or requested, project updates or worksession items. Attachments 1.State Highway 26 Update Presentation State Highway 26 Project Quarterly Update Q1 - 2017 Q1 Progress •Construction zone establishment •Temporary driveway installation •Temporary drainage and erosion control •Permanent storm drain pipe installation •Temporary signals installed and activated •Brown Trail, Center Park Drive, Glade Road, Fire Station 1 •Removal of abandoned utility poles •Traffic shift •Pavement milling (removal) Q2 Activity •Remainder of temporary traffic signals to be installed •Church Street •Hall-Johnson Road •Tinker Road •Traffic shift from Centerpark Drive to John McCain Road •Partial demolition of the bridge over Little Bear Creek •Permanent construction of drive approaches and southbound lanes •Installation of permanent storm drainage Outreach – as of 3.13.17 SH26Project.com 17 Updates 1,393 Page Views 1,134 Unique Page Views Text Alerts 10 Messages Sent 52 New Subscribers 417 Total Subscribers Email Alerts 10 Emails Sent 43 New Subscribers 240 Total Subscribers Outreach Meetings 4 HOA 1 Club/Organization 3 Project Kickoff Meetings* 255 Approx. Attendees Site/Business Visits 60+ Site Visits Business Support Cash Mobs Featured Business of the Month Monthly Meetings Begin in April *held in November 2016 Notable Items •Temporary traffic signals •Protected left turns during construction •Radar detection •Pedestrian crossings •Electric drops at traffic signals •Underground vs. Overhead •Monthly business meetings •First Thursday of the month beginning April 6 •Colleyville Center Stay Informed James Hubbard State Highway 26 Project Coordinator jhubbard@colleyville.com 817.503.1114 City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 9 Agenda Date 03/21/2017 Type Report Department City Secretary Title Planning and Zoning Commission Meeting Minutes - February 13, 2017 Sign Board of Appeals Meeting Minutes - January 10, 2017 Attachments 1.Planning and Zoning Commission Meeting Minutes - February 13, 2017 2.Sign Board of Appeals Meeting Minutes - January 10, 2017 City of Colleyville Page 1 City of Colleyville Planning and Zoning Commission Minutes City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Monday, February 13, 2017 City Council Chambers CALL MEETING TO ORDER The Planning and Zoning Commission meeting of the City of Colleyville was called to order by Chairman Dodson on February 13, 2017, at 7:00 p.m. Roll Call Present: Commissioners Susan Mathisen, Sam van Bever, Veronica Baughman, George Dodson, Charles Kelley, Don Davis, and Jason Elms Staff Present: Ben Bryner, Shane Pace, Fire Chief Brian Riley, Araceli Botello, and Assistant City Attorney Evan Fisher 1.APPROVAL OF MINUTES Commissioner van Bever made a motion to approve the January 9, 2017 minutes. Commissioner Mathisen seconded. The motion to approve the January 9, 2017 minutes carried by the following vote: Aye: 7 – Mathisen, van Bever, Baughman, Dodson, Kelley, Davis, and Elms 2.CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA There were no citizen comments/presentations regarding items not on the agenda. 3.PUBLIC HEARING AGENDA ITEMS 3a Consideration of a Special Use Permit for alcohol beverage sales (on- premises consumption) on Lot 1R1, Block 1, of the Market Addition, located at 5005 Colleyville Boulevard, Case ZC16-024 Shane Pace presented the case and briefed the Commission. The applicant, Apipun Thretipthuangsin, 1052 Alyssa Lane, Carrollton, Planning and Zoning Commission Minutes February 13, 2017 City of Colleyville Page 2 came forward and briefed the Commission. Chairman Dodson questioned applicant regarding owning a similar restaurant. Applicant replied yes, he owns a similar restaurant in Fort Worth. Chairman Dodson questioned applicant regarding understanding the requirement of 60 percent food and 40 percent alcohol sales. Applicant responded that he understood. Commissioner Mathisen added the alcohol sale is 40 percent maximum. Commissioner Mathisen questioned applicant regarding owning a restaurant in the past in Fort Worth. Applicant replied yes, he owns a second restaurant located in Fort Worth. Commissioner Mathisen question applicant if he would be operating two restaurants. Applicant responded that his brother would oversee the restaurant in Fort Worth and he would manage the restaurant in Colleyville. The public hearing was opened at 7:11 p.m. There being no others present wishing to speak, the public hearing was closed at 7:11 p.m. Commissioner Davis made a motion to approve Case ZC16- 024. Commissioner Kelley seconded. The motion to approve Case ZC16-024 carried by the following vote: Aye: 7 – Mathisen, van Bever, Baughman, Dodson, Kelley, Davis, and Elms 4.ADJOURNMENT The meeting adjourned at 7:12 p.m. The minutes were written and prepared by: Araceli Botello Planning Technician The meeting minutes were approved on March 13, 2017 by a vote of 5-0. City of Colleyville Page 1 City of Colleyville Sign Board of Appeals Minutes City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Tuesday, January 10, 2017 City Council Chambers Call to Order The Sign Board of Appeals meeting of the City of Colleyville was called to order by Board member McNosky on January 10, 2017 at 7:00 p.m. Roll Call Present: Board members Richard Vallario, Dee Kamerman, Wayne Maynard, Dee McNosky, Raymond Allee, Kimberly Holt, and Michael Deakin Staff Present: Shane Pace and Araceli Botello 1. SWEARING IN OF NEWLY APPOINTED MEMBERS Araceli Botello swore in newly appointed members: Dee Kamerman, Place 2 Michael Deakin, Alt. 2 2. ELECTION OF OFFICERS Board member Allee made a motion to appoint Dee McNosky as Chairperson. Board member Maynard seconded. The motion to appoint Dee McNosky as Chairperson carried by the following vote: Aye: 5 – Vallario, Kamerman, Maynard, Allee, and McNosky Board member McNosky made a motion to appoint Wayne Maynard as Vice-Chair. Board member Allee seconded. The motion to appoint Wayne Maynard as Vice-Chair carried by the following vote: Aye: 5 – Vallario, Kamerman, Maynard, Allee, and McNosky Sign Board of Appeals Minutes January 10, 2017 City of Colleyville Page 2 3. APPROVAL OF MINUTES Board member Maynard made a motion to approve the February 9, 2016 minutes. Board member Allee seconded. The motion to approve the February 9, 2016 minutes carried by the following vote: Aye: 5 – Vallario, Kamerman, Maynard, Allee, and McNosky 4.PUBLIC HEARING AGENDA ITEMS 4a Request for a variance to the provisions of Section 7.175.D, Permanent Attached Signs – Classification and Regulations of the Land Development Code, specifically the permitted location of signage, on Lot 3A, Block 1, of the Kaybird Addition, located at 4718 Colleyville Boulevard, Case SC16-004 Shane Pace presented the case and briefed the Board. Board member Allee questioned staff regarding other leased spaces on the property. Mr. Pace responded he was unsure of other leased spaces on the property and referred the question for the applicant to answer. The public hearing was opened at 7:11 p.m. The applicant, Daniel Rodriguez, 1020 Pullman Drive, Saginaw, Texas, came forward and briefed the Board. Board member Maynard questioned applicant regarding the location of the bank. Applicant responded the bank would occupy the southwest corner of the building and occupy a portion of the space located under the portico. Board member Kamerman questioned applicant regarding leasing the space next to the bank. Applicant responded the representative of Frost Bank was present to answer questions. Frost Bank representative, Bobby Goudge, 100 W. Houston Street, San Antonio, Texas, came forward and briefed the Board. Board member McNosky questioned Mr. Goudge regarding the location of the proposed sign on the porte-cochere. Mr. Goudge confirmed the sign would be placed on the front of the porte-cochere and the entrance of the bank will be located beneath the structure. Sign Board of Appeals Minutes January 10, 2017 City of Colleyville Page 3 He went on to say, the neighboring suite would be accessed north of the porte-cochere. Board member McNosky questioned staff regarding the size of the sign. Mr. Pace responded the sign is larger than permitted, he added a slight reduction in height and width would bring the sign into compliance. Board Member McNosky questioned Mr. Goudge regarding the importance of location versus size of the sign. Mr. Goudge confirmed the location of the sign being more important than the size of the sign. Discussion continued regarding the size of the sign. Board member Kamerman questioned Mr. Goudge regarding the term of the lease contract. Mr. Goudge responded he contracted the lease of the property for 10 years. Board member Kamerman questioned staff regarding space for a sign for future tenants in the adjacent space. Mr. Pace responded there is space for a sign for future tenants, but cannot confirm the specific location. Discussion continued regarding the location of future signs. The property owner, Mitchel Fonberg, 5452 Glen Lakes Drive, Dallas, Texas, came forward and briefed the Board. Board member Allee questioned Mr. Fonberg if the signed had been built. Mr. Fonberg responded the sign has not been built. Board member Maynard questioned applicant regarding the location of the sign being at the entrance door. Mr. Fonberg confirmed the sign is protruded approximately 15 feet and located on the porte- cochere. Board member Kamerman questioned the Mr. Fonberg regarding Frost Bank leasing the middle leasing space. Mr. Fonberg responded the design of the property does not allow for an entrance in the middle of the property. There being no one else wishing to speak, the public hearing was closed at 7:26 p.m. Board member Maynard opened discussion regarding the proportion of the sign’s location. Sign Board of Appeals Minutes January 10, 2017 City of Colleyville Page 4 Board member Maynard questioned staff regarding the variance pertaining specifically to Frost Bank. Mr. Pace confirmed the variance would only pertain to Frost Bank. He added that any future tenants asking for a sign in the same location would be required to apply for a variance request. Board member Maynard questioned staff regarding adding a provision as to the size of the sign. Mr. Pace responded if a motion was made to approve the variance for location of the sign, with a provision as to the size of the sign this would be acceptable. He went on to state that the variance can be approved as requested and applicant would be required to comply with all other existing regulations. Board member Maynard made a motion to approve Case SC16- 004 as requested with the additional provision to allow for the increased sign area as requested by the applicant. Board member Allee seconded. The motion to approve Case SC16-004 as requested with the additional provision to allow for the increased sign area as requested by the applicant failed by the following vote: Aye: 3 – Maynard, Allee, and McNosky Nay: 2 – Vallario and Kamerman 5.ADJOURNMENT The meeting adjourned at 7:33 p.m. The minutes were written and prepared by: Araceli Botello Planning Technician The meeting minutes were approved on March 14, 2017 by a vote of 5-0. RESOLUTION R-17-4108 A RESOLUTION APPROVING CITY COUNCIL ACTION UNDER BUSINESS AT THE REGULAR CITY COUNCIL MEETING OF MARCH 21, 2017 WHEREAS, City Council has taken action on certain items on the agenda under Business. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT AND IT IS SO RESOLVED. APPROVED BY A VOTE OF ___ AYES, ___ NAYS, AND ___ ABSTENTIONS ON THIS THE 21 ST DAY OF MARCH 2017. Mayor Richard Newton Mayor Pro Tem Chris Putnam Place 1, Tammy Nakamura Place 5, Nancy Coplen Place 2, Bobby Lindamood Place 6, Mike Taylor Place 4, Jody Short ATTEST:CITY OF COLLEYVILLE Amy Shelley, TRMC Richard Newton City Secretary Mayor