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HomeMy WebLinkAboutCity Council-Minutes-2/13/2017 City of Colleyville Page 1 Colleyville City Council and Grapevine-Colleyville Independent School District Board of Trustees Joint Workshop Minutes City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Monday, February 13, 2017 6:30 p.m. Colleyville Heritage High School Panther Den - 5401 Heritage Avenue ROLL CALL: GCISD: President Leon Leal, Vice President Jesse Rodriguez, Secretary Lisa Pardo, Trustees Mindy McClure, Becky St. John, Louie Sullins, Jorge Rodriquez, Louie Sullins Colleyville: Mayor Richard Newton and Councilmembers Tammy Nakamura, Bobby Lindamood, Jody Short, Nancy Coplen and Mike Taylor Absent: Mayor Pro Tem Chris Putnam GCISD: Superintendent Dr. Robin Ryan, Deputy Superintendent Dr. Rick Westfall, Chief Operations Officer Paula Barbaroux, Chief Financial Officer DaiAnn Mooney, Clerk of the Board Kim Hutto, Director of Emergency Management and School Security Allen Smith, and Director of Facility Use Ryan Martin Colleyville: City Manager Jennifer Fadden, Assistant City Manager/Director of Public Safety Mike Holder, Interim Assistant City Manager/Executive Director of Economic Development and Communications Mark Wood, Recreation and City Events Manager Lisa Escobedo, Information Systems Manager Chris Pena, and City Secretary Amy Shelley 1. CALL TO ORDER GCISD Board of Trustees President Leon Leal and Mayor Richard Newton called the Joint Workshop to order on Monday, February 13, 2017, at 6:40 p.m. 2. PLEDGES OF ALLEGIANCE AND MOMENT OF SILENCE 3. STUDENT(S) PERFORMANCE Colleyville Heritage High School Choir shared two songs with the Board and City Council. 4. INTRODUCTIONS The Colleyville City Council and the GCISD school officials and Board Trustees all made introductions. GCISD/City Council Minutes February 13, 2017 City of Colleyville Page 2 5. MAYOR AND BOARD PRESIDENT COMMENTS Mayor Newton provided opening remarks and expressed his appreciation to GCISD for allowing the City Council to meet with them and stated he looks forward to the City’s continued partnership with GCISD. Board President Leal provided his opening remarks and expressed his appreciation to both staffs, for arranging the details. 6. REVIEW AND DISCUSSION OF COLLEYVILLE/GCISD PARTNERSHIPS 6a School security Assistant City Manager/Director of Public Safety Mike Holder discussed the school resource officer (SRO) positions and answered questions of the Board and Council. Paula Barbaroux and Allen Smith were also present to answer any questions. Councilmember Coplen asked Mr. Smith if he works with cyber or networking security. Mr. Smith replied yes, and there are some things that are reported through the police department such as cyber bullying or other things that happen online. Councilmember Nakamura asked Mr. Smith if he sees a lot of cyberbullying in the district. Mr. Smith replied it is present in the district and nationwide. He stated hopefully, with training, and the SROs talking to the students about how not to take part and how to report them, the incidents will lessen. President Leon asked Chief Holder why police officers are not in the elementary schools. Chief Holder replied officers are available as much as possible, but they have other duties such as patrol. He said the officers are present during drop off and pick up times as much as possible. He stated the City does an adequate job given the resources they have. He stated providing SROs in every school in the City of Colleyville would increase the size of the department and would be a very expensive proposition. Trustee Sullins asked Chief Holder if crosswalks are being evaluated given the increase in housing and traffic. Chief Holder replied there is a formal evaluation process conducted each summer and there is a supervisor over all of the crossing guards who listens to their feedback. Secretary Pardo asked Chief Holder how many police officers Colleyville has. Chief Holder replied there are 43 sworn officers. Secretary Pardo asked Chief Holder if that number includes the SROs. Chief Holder replied yes. GCISD/City Council Minutes February 13, 2017 City of Colleyville Page 3 Councilmember Taylor asked Chief Holder what the best way to recruit crossing guards. Chief Holder replied most of the ones are recruited by word of mouth, and most often, the recruits are retired individuals. He added the openings are also formally advertised, just like other openings in the City. Councilmember Taylor asked Chief Holder if the crossing guards work both shifts, morning and afternoon. Chief Holder replied yes, they work both shifts. President Leon asked Chief Holder if the patrol officers are required to drive by a school once an hour as part of normal routine. Chief Holder replied yes, and all activities are monitored. 6b Facility use partnership Recreation and City Events Manager Lisa Escobedo provided an overview of the shared partnerships and answered questions of the Board and Council. Councilmember Coplen asked Manager Escobedo if a school board liaison is on the Parks and Recreation Advisory Board and the Library Board. Trustee Sullins answered he is the current liaison for the Parks and Recreation Advisory Board. Councilmember Taylor asked the Board about where the City is/is not meeting the needs in this partnership. President Leon replied the goal is to have kids linked to something in the district, such as extracurricular activities because when they are involved, they stay out of trouble. He stated the GCISD facilities are used a lot, across the district, which creates maintenance costs. He stated sports such as lacrosse are not a UIL sport and to keep the facilities maintained, we need the City’s help. Trustee Sullins stated there may be some opportunities with the school district, the City and with the other sport associations to develop a partnership. Secretary Pardo asked City Council why lacrosse cannot use the Colleyville soccer fields. Councilmember Taylor replied lacrosse tears up the field. Secretary Pardo said this proves the point about some sort of partnership needs to be established, because we do not want our fields torn up either. Councilmember Short asked the Board if the Lacrosse Association knows they are tearing up the fields. Secretary Pardo replied yes, and it has been addressed. Councilmember Taylor asked the Board if synthetic fields have been considered. President Leon replied it does not take long to tear those fields up either. He explained several fields have been replaced since the 2005 bond. Councilmember Lindamood suggested having sponsorships for fields which could help pay for the maintenance of the fields. GCISD/City Council Minutes February 13, 2017 City of Colleyville Page 4 6c Interlocal Agreement to install a common conduit and fiber optic system in Colleyville Dr. Rick Westfall, Deputy Superintendent, Paula Barbaroux, Chief Operations Officer, and Ron Stockenberg, Senior Systems Engineer of GCISD provided an overview of the current project and the proposed project, between GCISD and the City, to construct, maintain and use a common conduit system. Information Systems Manager Chris Pena was available to answer questions as well. Councilmember Taylor asked Mr. Stockenberg if the common conduit system means there is one major fiber that is T-off, or will this be dual conduit, one for the City and one for the school district. Mr. Stockenberg replied each will have their own individual conduit. Councilmember Taylor asked Mr. Stockenberg if the efficiencies are with using the same contractor to bore the lines etc. Mr. Stockenberg replied yes. Mayor Newton asked Ms. Barbaroux if both parties will maintain their own fiber. Ms. Barbaroux replied yes, with the exception of the place where both run in the same pathway, and the Interlocal Agreement (ILA) will specifically call out the portions, based on the number of fiber strands for each entity. Mayor Newton asked Ms. Barbaroux about the status of ILA process and when will it be ready. Ms. Barbaroux replied each entity is in the final review phase, with an anticipated conclusion this month. Chief Holder agreed. Councilmember Taylor asked Mr. Stockenberg about the limitations. Mr. Stockenberg explained fiber optics is just like the speed of light, for example, 2,000 songs per second. Councilmember Taylor asked Mr. Stockenberg if we expect to be hitting the technology wall in five or 10 years, and when will there be a need to expand in the future. Mr. Stockenberg replied the bond passed this last May, provides the department to update circuitry in about three years from now, with the school district being able to handle this well into the future. Manager Pena added we have already been planning on this project for quite some time. In 2014, we began replacing technology internally to accept the 10 GB at each building and this will provide quite a bit of capability. Councilmember Coplen asked if we are just at the beginning of capability. Mr. Stockenberg replied yes, and we will not miss the limitations. Councilmember Taylor asked Manager Pena about the significance of one strand, and are we pulling 48 strands. Manager Pena replied these will future proof what is GCISD/City Council Minutes February 13, 2017 City of Colleyville Page 5 currently needed and will give us the ability to separate our services to push more information through those lines. Mayor Newton stated the fiber will provide a lot of capacity, and the electronics at the other end of the fiber will need to be changed first. Councilmember Taylor asked Manager Pena why have 48 if two strands works well now. Manager Pena replied there is not much of a cost difference to do 6-12 strands versus 48. He added it is more cost effective to do it this way. Mayor Newton asked Manager Pena about the installation costs if we had to go commercial for installation. Manager Pena replied the linear foot costs retailed at $37 per linear foot. He stated by doing it this way, the City will save about 63 percent. 7. ANNOUNCEMENTS Announcements of civic and charitable events, presentation of calendar events, and updates Vice President Jesse Rodriguez stated the Board would like to see these joint meetings continue into the future. He extended an invitation for the City Council to get to the other side to see how things are going in Grapevine. He stated he believed these conversations would get stronger on a more regular basis. Mayor Newton agreed and stated he would like to see the Board and City Council meet twice a year. President Leon stated there is a lot going on in the district right now, especially with sports and district play. Dr. Ryan expressed his appreciation to the principal of CHHS and thanked him for everything he does for the school. Dr. Ryan also expressed his appreciation to the City staff, and the work they have done for the school district. 8. EXECUTIVE SESSION In accordance with Texas Government Code, Chapter 551, Subchapter D, Section 551.071 - Legal - Consultation with City Attorney on legal issues raised during the meeting relating to any item on the agenda This item was not necessary. 9. ADJOURNMENT GCISD/City Council Minutes February 13, 2017 City of Colleyville Page 6 There being no further business before the GCISD Board of Directors and City Council, President Leal and Mayor Newton adjourned the workshop at 8:23 p.m. APPROVED BY A VOTE OF 6 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE 7TH DAY OF MARCH 2017. Minutes taken and prepared by: Amy Shelley, TRMC City Secretary