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HomeMy WebLinkAboutCity Council-Minutes-1/17/2017 City of Colleyville Page 1 City of Colleyville City Council Agenda City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Tuesday, January 17, 2017 WORKSESSION 5:30 PM EXECUTIVE SESSION 6:30 P.M. EXECUTIVE CONFERENCE ROOM THIRD FLOOR CALL TO ORDER WS-1 Presentation of the Annual Crime Report WS-2 Discussion of a prohibition of overhead utility lines WS-3 Discussion of the January 17, 2017, City Council regular agenda items 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with attorney on legal issues raised by public hearing or action items on the agenda Section 551.071 - Legal - Consultation with the City Attorney regarding contemplated or threatened litigation concerning the TexRail right-of-way work within the incorporated limits of the City Section 551.071 - Legal - Consultation with attorney regarding litigation - Lincoln et al v. City of Colleyville Section 551.071 - Legal - Consultation with City Attorney regarding litigation - Jane Doe v. City of Colleyville Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities Section 551.074 - Personnel - Deliberate the appointment, employment, evaluation, and the duties of the Chief Financial Officer City Council Agenda January 17, 2017 City of Colleyville Page 2 Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information that the City has received from business prospects that the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect REGULAR MEETING 7:30 P.M. CITY COUNCIL CHAMBERS INVOCATION: Pastor Lanre Sobo, Glory House PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-17-4083 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition In recognition of service on a City of Colleyville Board, Commission, or Committee In recognition of Colleyville's Featured Business of the Month - Take 5 Birkenstock, 5509 Colleyville Boulevard, Suite 260, Store Owner Rick LeRoy - Mayor Richard Newton and Executive Director of Economic Development and Communications Mark Wood 4. CONSENT: READING AND PUBLIC HEARING - Resolution R-17-4084 4a Approval of the minutes of the regular City Council meeting of January 3, 2017 5. ORDINANCE(S): SECOND READING AND PUBLIC HEARING 5a Ordinance O-17-2003 Consideration for approval of amendments to Chapter 7 – Sign Regulations in the Land Development Code regarding directory signage, specifically Section 7-150 Permanent Freestanding Signs – Sign Classifications & Regulations, Section 7-160 Permanent Freestanding Signs – Allowable Districts, and Section 7-165 Permanent Freestanding Signs – Area, Height and Setback Requirements, Case GC16-019 City Council Agenda January 17, 2017 City of Colleyville Page 3 5b Ordinance O-17-2004 Consideration for approval of amendments to Chapter 8 – Plat Review Procedures in the Land Development Code regarding plat approval to be made by the City Council, specifically Section 8 – 130 Approval Authority Over Subdivision Plats, Case GC16-020 6. TABLED RESOLUTION(S): READING AND PUBLIC HEARING 6a Resolution R-17-4082 Approval of the first renewal term of the Interlocal Lease Agreement with Tarrant County 9-1-1 for facility space at the Colleyville Justice Center, and authorize the city manager to execute the agreement 7. DISCUSSION OF ITEMS NOT FOR ACTION 7a Staff presentation on current Capital Improvement Projects 7b Monthly Financial Report - December 2016 7c Update on the status and activities of the Regional Transportation Council (RTC) - Councilmember Mike Taylor 8. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA 9. REPORTS Sign Board of Appeals Minutes - February 9, 2016 Planning and Zoning Commission Minutes - December 12, 2016 10. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR JANUARY 17, 2017 - READING AND PUBLIC HEARING - RESOLUTION R-17- 4085 11. ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Friday, January 13, 2017 by 5:00 p.m. City Council Agenda January 17, 2017 City of Colleyville Page 4 Amy Shelley, TRMC City Secretary A quorum of any Colleyville board, commission, or committee may be present at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1133, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 City of Colleyville City Council Minutes City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Tuesday, January 17, 2017 Mayor Richard Newton called the Colleyville City Council Worksession to order on Tuesday, January 17, 2017, at 5:30 p.m. ROLL CALL: Mayor Richard Newton, and Councilmembers Tammy Nakamura, Bobby Lindamood, Jody Short, Nancy Coplen and Mike Taylor Absent: Mayor Pro Tem Chris Putnam City Manager Jennifer Fadden, Deputy City Manager Chris Fuller, Assistant City Manager/Director of Public Safety Mike Holder, Fire Chief Brian Riley, Assistant Police Chief Robert Hinton, Police Services Lieutenant Hillary Wreay and Police Operations Lieutenant Scotty Graves, Chief Financial Officer Brian Hogan, Human Resources Director Rachel Huitt, Public Works Director Jeremy Hutt, City Engineer Cheryl Taylor, Executive Director of Economic Development and Communications Mark Wood, Community Development Director Ben Bryner, Recreation and Library Director Mary Rodne, Accounting Manager Karen Hines, Parks Manager Heather Dowell, Marketing Coordinator Dustin Dangli, SH26 Coordinator James Hubbard, Strategic Services Manager Adrienne Lothery, Information Systems Manager Chris Pena, City Attorney Whitt Wyatt, and City Secretary Amy Shelley WS-1 Presentation of the Annual Crime Report Assistant City Manager/Director of Public Safety Mike Holder presented this item and briefed the City Council. Mayor Newton asked staff about the difference in simple and aggravated assault. Assistant City Manager/Director of Public Safety Mike Holder replied with simple assault there is no bodily injury, and with aggravated assault there is significant bodily injury. Councilmember Coplen asked staff if the credit card theft was committed online or in stores. Assistant City Manager/Director of Public Safety Mike Holder replied both, but most were fraudulent tax returns in which persons were filing as Colleyville residents. Councilmember Coplen asked staff if those were reported when someone called the police. Assistant City Manager/Director of Public Safety Mike Holder replied yes, Part 1 crimes are based on crimes reported to the police. City Council Minutes January 17, 2017 City of Colleyville Page 2 Councilmember Taylor asked staff how driving under the influence and speeding are different. Assistant City Manager/Director of Public Safety Mike Holder replied ultimately it is how it is classified, but under a Part 2 traffic offense, which speeding is a traffic offense, those are not reported as Part 2 offenses; they are strictly traffic offenses. He added a traffic accident could rise to the level of intoxication manslaughter or an aggravated assault with another vehicle. Councilmember Taylor asked staff if under the influence could be alcohol or drugs. Assistant City Manager/Director of Public Safety Mike Holder replied yes. Councilmember Lindamood asked staff how much of the drug paraphernalia percentages are Class C misdemeanors. Assistant City Manager/Director of Public Safety Mike Holder replied all, classified as a City arrest. Councilmember Short asked staff what is the difference between a drug offense possession and drug paraphernalia. Assistant City Manager/Director of Public Safety Mike Holder replied paraphernalia is typically like a crack pipe, or an unused quantity, which is not enough to constitute possession. He stated possession is a usable quantity of drugs. Councilmember Short asked staff if the crime reduction trend reflects national trends. Assistant City Manager/Director of Public Safety Mike Holder replied yes, and in most large urban areas. Mayor Newton asked staff if there is any way law enforcement agencies look at the data based on population. Assistant City Manager/Director of Public Safety Mike Holder replied yes, and the one used nationally is the actual crime rate. He stated the population would be divided by the overall crime, and this is usually done by populations of 100,000, so it really does not work for Colleyville. Mayor Newton asked staff how we compare to our neighboring cities. Assistant City Manager/Director of Public Safety Mike Holder replied Colleyville is far below our neighboring cities. Part 1 Crimes in Colleyville are less than ½ of our neighboring cities. He added Colleyville’s numbers are as small or smaller than cities of less than 10,000. Mayor Newton asked staff if the drug related crimes were with the younger persons. Assistant City Manager/Director of Public Safety Mike Holder Mike replied 17 is considered an adult, and most crimes were with the young adults; however, Colleyville has very little juvenile crime. Councilmember Coplen asked staff if a lot of the seniors use the lock box program. Assistant City Manager/Director of Public Safety Mike Holder replied yes, about one a month for installation, with several having been installed at the beginning of the program. City Council Minutes January 17, 2017 City of Colleyville Page 3 WS-2 Discussion of a prohibition of overhead utility lines SH26 Coordinator James Hubbard presented this item and briefed the City Council. Community Development Director Ben Bryner was available for questions as well. Councilmember Short asked staff about what is being put underground along SH26. Coordinator Hubbard replied the only utilities to his knowledge are the AT&T lines. Councilmember Short asked staff if there would be costs to the businesses to reconnect to power once the lines are underground. Coordinator Hubbard replied not to his knowledge, and he would have to check. Councilmember Short asked staff if the City encourages underground utilities for new residential development, even though the City does not require it. Coordinator Hubbard replied there are no provisions disallowing it in the Land Development Code, it is the standard for developers. Director Bryner concurred. Councilmember Lindamood asked staff if the utility companies would be able to reuse the overhead wires. Coordinator Hubbard replied he did not know. Councilmember Lindamood asked staff if franchise fees are charged for the utilities. Strategic Services Manager Adrienne Lothery replied Oncor pays a franchise fee. Councilmember Lindamood suggested asking Oncor about a trade- off relative to burying the utilities and the franchise fees. Councilmember Taylor stated he thinks the utility companies do not like to pay the franchise fees because the lines are located in public right-of-way. Manager Lothery stated the telecommunications utilities seem to have the biggest issue with paying those fees, not Oncor or Atmos. Mayor Newton asked staff if there is any legislative action along these lines. Manager Lothery replied she did not believe so, but will keep her eye on it. Councilmember Coplen asked staff if there are other cities with codes in place relative to redevelopment. Coordinator Hubbard replied there are some, but staff will broaden the search to check for variances. Mayor Newton stated his tendency is to head that way. Councilmember Taylor stated he believes there is value in relocating the lines to the rear of the property, particularly along SH26. Coordinator Hubbard stated staff did ask Oncor for the cost difference, but they were not able to crunch the numbers. City Council Minutes January 17, 2017 City of Colleyville Page 4 Councilmember Lindamood asked staff if there would need to be easements purchased for the rear location; and if most tenants already have underground which run to the transformer. Coordinator Hubbard replied he would have to ask that question to Oncor. WS-3 Discussion of the January 17, 2017, City Council regular agenda items There was no discussion of this item. Mayor Newton adjourned the worksession at 6:29 p.m. Mayor Newton called the Executive Session to order at 6:30 p.m., and called the roll. ROLL CALL: Mayor Richard Newton, Mayor Pro Tem Chris Putnam, and Councilmembers Tammy Nakamura, Bobby Lindamood, Jody Short, Nancy Coplen and Mike Taylor 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with attorney on legal issues raised by public hearing or action items on the agenda Section 551.071 - Legal - Consultation with the City Attorney regarding contemplated or threatened litigation concerning the TexRail right-of-way work within the incorporated limits of the City Section 551.071 - Legal - Consultation with attorney regarding litigation - Lincoln et al v. City of Colleyville Section 551.071 - Legal - Consultation with City Attorney regarding litigation - Jane Doe v. City of Colleyville Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities Section 551.074 - Personnel - Deliberate the appointment, employment, evaluation, and the duties of the Chief Financial Officer Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information that the City has received from business prospects that the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect City Council Minutes January 17, 2017 City of Colleyville Page 5 Mayor Newton explained the Executive Session had been called in accordance with the Texas Government Code, Chapter 551, Subchapter D, Section 551.071, Legal, Section 551.072, Real Estate, Section 551.074 Personnel, and Section 551.087, Economic Development. He further explained there would be no decisions made or action taken during this time. Executive Session was recessed at 7:30 p.m. The regular meeting of the Colleyville City Council was called to order by Mayor Newton at 7:35 p.m. ROLL CALL: Mayor Richard Newton, Mayor Pro Tem Chris Putnam, and Councilmembers Tammy Nakamura, Bobby Lindamood, Jody Short, Nancy Coplen and Mike Taylor City Manager Jennifer Fadden, Deputy City Manager Chris Fuller, Assistant City Manager/Director of Public Safety Mike Holder, Fire Chief Brian Riley, Assistant Police Chief Robert Hinton, Chief Financial Officer Brian Hogan, Public Works Director Jeremy Hutt, City Engineer Cheryl Taylor, Executive Director of Economic Development and Communications Mark Wood, Community Development Director Ben Bryner, Accounting Manager Karen Hines, Parks Manager Heather Dowell, Marketing Coordinator Dustin Dangli, SH26 Coordinator James Hubbard, Strategic Services Manager Adrienne Lothery, Information Systems Manager Chris Pena, City Attorney Whitt Wyatt, and City Secretary Amy Shelley INVOCATION: Pastor Lanre Sobo, Glory House PLEDGE OF ALLEGIANCE: City Manager Jennifer Fadden 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-17-4083 Mayor Newton read Resolution R-17-4083 in its entirety. Mayor Newton opened the public hearing at 7:39 p.m. Mayor Newton expressed his appreciate to Chief Financial Officer Brian Hogan for his service to the City, and let the audience know that this was Brian’s last City Council meeting. Michael Carr, 7002 Shepherds Glen, expressed his appreciation to Chief Financial Officer Brian Hogan for his service to the City of Colleyville and the AAA Bond Rating. Mr. Carr did not fill out a speaker card. There was no one present wishing to speak and Mayor Newton closed the public hearing at 7:40 p.m. City Council Minutes January 17, 2017 City of Colleyville Page 6 Councilmember Taylor made a motion to approve Resolution R-17-4083. Councilmember Nakamura seconded the motion. The motion to approve carried with the following vote: Aye: 7 – Mayor Richard Newton, Mayor Pro Tem Chris Putnam, and Councilmembers Tammy Nakamura, Bobby Lindamood, Jody Short, Mike Taylor, and Nancy Coplen 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition Councilmember Nakamura encouraged everyone to attend a meeting on Wednesday, February 1, 2017 at Colleyville Center to address any concerns or issues relative to Race Trac. Mayor Newton expressed his appreciation to staff and the City Council relative to the Visioning Workshop held on Friday, January 13, 2017. Councilmember Taylor expressed his appreciation to Mayor Newton for organizing the workshop. In recognition of service on a City of Colleyville Board, Commission, or Committee Mayor Newton recognized the following Planning and Zoning Commission Commissioners for their service: Jeff Byerly – Chairman – 2002-2016; Jim Gotcher – 2012-2016; David Phelps – 2006-2016; David Wheelwright – 2010-2016. Mayor Newton extended the appreciation of the City Council to all who have served on a City board, commission, or committee, but were not able to be in attendance. In recognition of Colleyville's Featured Business of the Month - Take 5 Birkenstock, 5509 Colleyville Boulevard, Suite 260, Store Owner Rick LeRoy - Mayor Richard Newton and Executive Director of Economic Development and Communications Mark Wood Mayor Richard Newton and Executive Director of Economic Development and Communications Mark Wood recognized Take 5 Birkenstock, Store Owner Rick LeRoy, as the featured business of the month. 4. CONSENT: READING AND PUBLIC HEARING - Resolution R-17-4084 4a Approval of the minutes of the regular City Council meeting of January 3, 2017 City Council Minutes January 17, 2017 City of Colleyville Page 7 Mayor Newton read Resolution R-17-4084 in its entirety. Mayor Newton opened the public hearing at 7:56 p.m. There was no one present wishing to speak and Mayor Newton closed the public hearing at 7:56 p.m. Councilmember Taylor made a motion to approve Resolution R-17-4084. Councilmember Short seconded the motion. The motion to approve carried with the following vote: Aye: 7 – Mayor Richard Newton, Mayor Pro Tem Chris Putnam, and Councilmembers Tammy Nakamura, Bobby Lindamood, Jody Short, Mike Taylor, and Nancy Coplen 5. ORDINANCE(S): SECOND READING AND PUBLIC HEARING 5a Ordinance O-17-2003 Ordinance O-17-2003 - Consideration for approval of amendments to Chapter 7 – Sign Regulations in the Land Development Code regarding directory signage, specifically Section 7-150 Permanent Freestanding Signs – Sign Classifications & Regulations, Section 7-160 Permanent Freestanding Signs – Allowable Districts, and Section 7-165 Permanent Freestanding Signs – Area, Height and Setback Requirements, Case GC16-019 Mayor Newton read the caption of Ordinance O-17-2003. Community Development Director Ben Bryner presented this item and briefed the City Council. Mayor Newton opened the public hearing at 8:02 p.m. Kathy Hadley, 204 Timberline Drive North, stated having a concern about the smaller shops that are not 250,000 square feet and their signage. She stated businesses need to have signs big enough to be seen and we should be helping our businesses. There were no others present wishing to speak and Mayor Newton closed the public hearing at 8:04 p.m. Councilmember Lindamood made a motion to approve Ordinance O-17- 2003 accepting the Planning and Zoning Commission’s recommendation of reducing the minimum square footage to 200,000. Councilmember Nakamura seconded the motion. City Council Minutes January 17, 2017 City of Colleyville Page 8 The motion to approve carried with the following vote: Aye: 7 – Mayor Richard Newton, Mayor Pro Tem Chris Putnam, and Councilmembers Tammy Nakamura, Bobby Lindamood, Jody Short, Mike Taylor, and Nancy Coplen 5b Ordinance O-17-2004 Ordinance O-17-2004 - Consideration for approval of amendments to Chapter 8 – Plat Review Procedures in the Land Development Code regarding plat approval to be made by the City Council, specifically Section 8 – 130 Approval Authority Over Subdivision Plats, Case GC16- 020 Mayor Newton read the caption of Ordinance O-17-2004. Community Development Director Ben Bryner presented this item and briefed the City Council. Councilmember Short asked staff if the timeline for plat approval is affected by having to come through another public hearing. Director Bryner provided an example of timing for the public hearings. (If a plat is approved by the Planning and Zoning Commission in January, it would then be seen by the City Council at the first meeting in February.) Mayor Newton stated an alternative may be for the Planning and Zoning Commission to meet twice a month. Director Bryner replied that is an alternative, but he stated not being sure there is enough caseload to justify holding meetings twice a month. Councilmember Taylor asked staff if the Planning and Zoning Commission could hold special meetings, when necessary. Director Bryner replied yes, but getting it on the City Council agenda is really the issue with timing. Mayor Newton concurred. Mayor Newton opened the public hearing at 8:15 p.m. There was no one present wishing to speak and Mayor Newton closed the public hearing at 8:15 p.m. Councilmember Taylor made a motion to approve Ordinance O-17-2004. Councilmember Coplen seconded the motion. The motion to approve carried with the following vote: City Council Minutes January 17, 2017 City of Colleyville Page 9 Aye: 6 – Mayor Richard Newton, Mayor Pro Tem Chris Putnam, and Councilmembers Tammy Nakamura, Bobby Lindamood, Mike Taylor, and Nancy Coplen Nay: 1 – Councilmember Jody Short 6. TABLED RESOLUTION(S): READING AND PUBLIC HEARING 6a Resolution R-17-4082 Resolution R-17-4082 - Approval of the first renewal term of the Interlocal Lease Agreement with Tarrant County 9-1-1 for facility space at the Colleyville Justice Center, and authorize the city manager to execute the agreement Mayor Newton presented this item and briefed the City Council. He stated because the facility evaluation has not been completed, he does not believe this item needs to be acted upon, especially since the agreement has been going month to month. Councilmember Taylor agreed with Mayor Newton and asked staff if the City can continue to move forward with a month to month agreement. Assistant City Manager/Director of Public Safety Mike Holder replied Tarrant County 9-1-1 has a concern about the agreement, especially if City Council chooses not to approve the agreement. He stated they are good with keeping the month to month agreement, but stated they would need time/notification if the City does not approve the agreement. Mayor Newton stated the City would provide plenty of notification. Councilmember Coplen asked staff if the facility assessment has started. Assistant City Manager/Director of Public Safety Mike Holder replied no, the plan will be to begin early summer. Councilmember Taylor asked Mayor Newton if he would be in favor of approving the first five year renewal with an option to consider the second five year renewal. Mayor Newton replied that is still a long time, and does not believe there is a sense of urgency. Councilmember Taylor asked Mayor Newton if this will remain on the table. Mayor Newton replied yes. Mayor Pro Tem Putnam asked staff if termination language exists in the agreement. Assistant City Manager/Director of Public Safety Mike Holder replied yes. Mayor Pro Tem Putnam asked staff if the termination language is specific to a notification period exclusive, like 90 days. Assistant City Manager/Director of Public Safety Mike Holder replied the original agreement required some notification, mirrored the language in the contract with the dispatch and jail. City Council Minutes January 17, 2017 City of Colleyville Page 10 Mayor Pro Tem Putnam stated he has no personal issue with the first five year renewal, if it makes Tarrant County 9-1-1 feel better. Councilmember Lindamood asked Mayor Newton if the agreement renewal could be changed to three years. Mayor Newton replied he believes it could be negotiated, but does not believe it is necessary at this time. Mayor Newton asked staff to reassure Tarrant County 9-1-1 that they should have no concerns about this. There was no action taken on this item; therefore, it remains on the table. 7. DISCUSSION OF ITEMS NOT FOR ACTION 7a Staff presentation on current Capital Improvement Projects Public Works Director Jeremy Hutt presented this item and answered questions or the City Council. Mayor Newton asked staff about the fire station doors, stating he thought there was some money to make up enough to install the type of doors wanted. Fire Chief Brian Riley replied the money that was allocated over a year and half ago ($66,000) is not enough now based on a cost increase. Mayor Newton asked staff if money was allocated last year and money added this year for the doors. Chief Riley replied the $66,000 remains until additional funding can be reached. Mayor Pro Tem Putnam asked staff how much additional is needed. Chief Riley replied the cost has risen to $115,000 (doors = $90,445; electrical = $6,667; plus a 15 percent contingency). Councilmember Lindamood asked staff how much was allocated for Station 3. Chief Riley replied the doors are not needed at Station 3 like they are at Station 1. Councilmember Taylor stated he believed funds were available to cover both stations. Chief Riley added it would have been $200,000 to complete both stations at the same time. Assistant City Manager/Director of Public Safety Mike Holder added the discussion was had during the budget process, and it was decided if additional monies were left over after current projects were funded, then staff would look to reallocate some of the money, but we have not gotten to that point yet. Councilmember Taylor asked staff how old was the bid on Station 1. Chief Riley replied the initial bid for Station 1 was $66,000. Mayor Newton added he believed the quote was done further back than last year. Chief Riley agreed. City Council Minutes January 17, 2017 City of Colleyville Page 11 Mayor Newton asked staff if the original bid was for a different type door. Chief Riley replied it costs more money but over the years, the doors will pay for themselves. Councilmember Taylor asked staff if a full bid was done or just an estimation. Chief Riley replied it was an estimate for best value. Councilmember Taylor asked staff if the electrical work was included. Chief Riley replied when the electrical system was reviewed, it was found that additional work would need to be done there as well. Mayor Newton agreed it needs to be done, but to do this later in the year. Councilmember Taylor stated it needs to be done now rather than later. Mayor Newton asked staff if the $115,000 would cover the doors. Chief Riley replied yes. Councilmember Lindamood asked if the cost is for both stations. Chief Riley concurred. Mayor Newton stated this can be discussed and staff can bring back the information for action. Mayor Newton asked staff if we will have our own fiber we can use (bandwidth) that we will own, with the school district. City Manager Jennifer Fadden replied yes, we will have shared conduit but each entity will have their own actual fiber. She reminded the City Council of the joint worksession with GCISD scheduled for February 13. Mayor Newton stated he noticed more truck traffic, 18 wheelers specifically, along John McCain Road. Mayor Pro Tem Putnam asked staff if Colleyville can have a definitive truck route to limit that commercial traffic. Councilmember Taylor stated he noticed the same along Glade Road, but he believes if the trucks are going to an address, they have to be allowed to get through. Assistant City Manager/Director of Public Safety Mike Holder replied he does not believe John McCain is designated as a truck route. He added the City can designate specific truck routes; however, trucks are allowed to get to any location in the City, specifically to a residential address. He stated staff has had good luck in contacting and working with companies to stay on the major thoroughfares. He stated City Council does have the authority to designate truck routes. Mayor Newton suggested this be discussed further. 7b Monthly Financial Report - December 2016 Chief Financial Officer Brian Hogan presented this item and briefed the City Council. Councilmember Coplen asked staff where the hotel tax is placed. Chief Financial Officer Brian Hogan replied those taxes will go in a separate governmental fund, much like the Crime District. City Council Minutes January 17, 2017 City of Colleyville Page 12 Councilmember Coplen asked staff if there is a delayed monthly report for this. Chief Financial Officer Brian Hogan replied the hotel recently opened with those taxes being collected quarterly. Councilmember Taylor asked staff why those taxes will be placed in a separate fund. Chief Financial Officer Brian Hogan replied those funds may only be spent on special functions much like the Crime District. These funds will not be comingled with other funds. Councilmember Taylor asked staff if this is the first time to have this type of fund in Colleyville. Chief Financial Officer Brian Hogan replied yes. Mayor Newton asked staff why we are only at 9.6 percent expended on the infrastructure fund. Chief Financial Officer Brian Hogan replied it has to do with projects that are ongoing right now, and the winter is not the most favorable time to move forward with projects. Mayor Newton asked staff if the infrastructure is an aggregate of all infrastructure. Chief Financial Officer Brian Hogan replied the ones indicated in the monthly report are only the capital projects in the General Fund. Mayor Newton asked staff when the OpenGov application will be ready to launch. City Manager Jennifer Fadden replied next week at State of the City. Councilmember Taylor asked staff why the contingencies for projects continues to be captured in the fund. Chief Financial Officer Brian Hogan replied the funds remain in the General Fund; however, those funds are typically transferred to the capital projects fund, and money can be allocated out of that balance. Councilmember Taylor stated the leftover contingencies should be returned to be used on the next project. Chief Financial Officer Brian Hogan stated that could certainly be done, if it is in the same budget year. City Manager Jennifer Fadden stated, as a general rule, capital projects are funded through the capital projects fund, funds which are transferred from the General Fund. She stated should all of the designated or allocated funds not be expended, the funds remain in the capital projects fund. She stated an example of this is the Bedford Road retaining wall project. Councilmember Lindamood asked staff if the doors at Station 1 and 3 should be rebid. Fire Chief Brian Riley replied the current bids are the most recent quotes received, but he could obtain additional quotes. Councilmember Lindamood agreed. City Council Minutes January 17, 2017 City of Colleyville Page 13 7c Update on the status and activities of the Regional Transportation Council (RTC) - Councilmember Mike Taylor Councilmember Mike Taylor provided an update on the activities of the RTC and answered questions of the City Council. Mayor Newton asked Councilmember Taylor about the funding shortage and the RTC providing a loan of money up to $3 million dollars. Councilmember Taylor replied it was passed unanimously. Mayor Newton stated he would prefer for the 121 and 183 corridor to be completed first. Councilmember Taylor stated those funds cannot be spent on the corridor. Mayor Newton stated this will periodically be placed on the agenda, and it would be very helpful if Councilmember Taylor would provide education on issues such as this. Councilmember Taylor stated the NCTCOG.org website has lots of information such as demographics and maps, and the meetings are now broadcast and on their webserver. Councilmember Lindamood asked Councilmember Taylor if the rail tracks are going to run from Grapevine to Hurst. Councilmember Taylor replied no, the 121 additional lane improvements will turn south to connect to the North Tarrant Express and the George Bush Toll. The following persons filled out a speaker card relative to this item; however, it was not a public hearing agenda item: Mike Sexton, 3612 Greenbriar Court; and, Steve Waltens, 716 Duns Tew Path. 8. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA Kathy Hadley, 204 Timberline Drive North, spoke about the following: a street light at Glade Road and Bedford Road; on Glade Road going east, before Bransford Road, neighborhood on the south side, poor design; really nice to do some lighting for downtown Colleyville to encourage shopping and dining for night entertainment; due to safety allocate the money for fire station doors; stated having concerns for rail lines destroying homes. Kathleen Hennessey, 5103 Stonebridge Drive, stated having silt water flow from the Preservation development, and provided photos on the overhead screen. David Medlin, 608 Montreaux Avenue, spoke about representative governance and how frustrating it is that citizens cannot have a say relative to the Regional Transportation Council. City Council Minutes January 17, 2017 City of Colleyville Page 14 Tony Seris, 5000 Montclair, spoke about his concerns of heavy trucks being on Colleyville roads, and that there should be designated routes for them so that roads such as Glade Road will not fail. 9. REPORTS Sign Board of Appeals Minutes - February 9, 2016 Planning and Zoning Commission Minutes - December 12, 2016 There was no discussion of this item. 10. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR JANUARY 17, 2017 - READING AND PUBLIC HEARING - RESOLUTION R-17-4085 This resolution was not needed. 11. ADJOURNMENT There being no further business before the City Council, Mayor Newton adjourned the City Council meeting at 10:00 p.m. Mayor Newton reconvened the executive session at 10:00 p.m. Mayor Newton adjourned the executive session at 10:40 p.m. APPROVED BY A VOTE OF 7 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE 7TH DAY OF FEBRUARY 2017. Minutes taken and prepared by: Amy Shelley, TRMC City Secretary