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HomeMy WebLinkAboutCity Council-Minutes-1/24/2017 City of Colleyville Page 1 City of Colleyville City Council Worksession Minutes City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Tuesday, January 24, 2017 6:00 p.m. Executive Conference Room Third Floor – City Hall Mayor Richard Newton called the Colleyville City Council Worksession to order on January 24, 2017 at 6:02 p.m. ROLL CALL: Mayor Richard Newton, and Councilmembers Tammy Nakamura, Bobby Lindamood, Jody Short, Nancy Coplen and Mike Taylor Absent: Mayor Pro Tem Chris Putnam City Manager Jennifer Fadden, Deputy City Manager Chris Fuller, Public Works Director Jeremy Hutt, City Engineer Cheryl Taylor, Fire Chief Brian Riley, and City Secretary Amy Shelley 2. PRESENTATION AND DISCUSSION 2a Presentation and discussion of the Glade Road Project Public Works Director Jeremy Hutt presented this item and briefed the City Council. Chad Gartner, TranSystems was available for answering City Council questions. The phases of the Glade Road corridor include the following: Phase 1 = Bransford Road to Manning Drive Phase 2 = Manning Drive to Pool Road Phase 3 = Pool Road to Heritage Avenue Phase 4 = Western City limits to Bransford Road Mayor Newton asked Mr. Gartner if the design work currently being done is for Phase 2. Mr. Gartner replied correct. Councilmember Coplen asked staff about rutting. Director Hutt explained that rutting is used with a blade to skim coat or provide a scab repair, much like what was completed around the soccer field area along Pleasant Run Road. Councilmember Taylor asked staff why Stafford Drive will have an overlay. Director Hutt replied there is a transition piece along Stafford Drive from the Phase 1 project to Phase 2 section, and this area is very minimal. City Council Minutes January 24, 2017 City of Colleyville Page 2 During the August 24, 2016 City Council worksession, staff presented an update on the Glade Road Project and during the discussion at the worksession, City Council identified questions and had requests for additional information about various options for Phase 2 of Glade Road which required further analysis including: • Base Option - Curb and gutters with turn lanes, trail on the north side and sidewalk on the south • Option 1 - Ribbon curb with roadside ditches, sidewalk/trail on the south side, sidewalk on the north side from Montclair Drive to Pool Road, and no turn lanes • Option 2 - Ribbon curbs with roadside ditches and inlets, sidewalk/trail on the south side, sidewalk on the north from Montclair to Pool Road, and no turn lanes • Option 3 - Ribbon curbs with roadside ditches and inlets, sidewalk/trail on the south side, sidewalk on the north from Montclair to Pool Road, and turn lanes It was noted the Base Option includes an asphalt street section with concrete curbs and would be considered a complete reconstruction of the roadway. Options 1, 2, and 3, include the reconstruction of the existing roadway similar to a full depth reclamation project but with the addition of a concrete ribbon curb as well as various other features depending on the option selected. Options 1, 2 or 3 would result in a new asphalt roadway (including surface and subgrade) with concrete ribbon curbs. Councilmember Lindamood asked staff about an option without including drainage. Director Hutt replied that would be Option 1. Councilmember Lindamood asked Mr. Gartner if the trunk line will run all along Glade Road. Mr. Gartner replied yes, with the base option. Mayor Newton asked Mr. Gartner which options have no turn lanes. Mr. Gartner replied Options 1 and 2. Councilmember Coplen asked Mr. Gartner about the right-of-way needed for these options. She added it appears Options 2 and 3 have the lowest amount needed. Mr. Gartner replied in terms of right-of-way parcels, not easements, the Base Option = 5 parcels; Option 1 = 19; Option 2 = 13; and, Option 3 = 14. He added on top of the right-of-way parcels needed, there are temporary construction and sidewalk easements needed: Base Option = 2; Option 1 = 7 Option 2 = 3; and, Option 3 = 3. City Council Minutes January 24, 2017 City of Colleyville Page 3 Councilmember Short asked Mr. Gartner if there are sections in the options where sidewalks are not needed. Mr. Gartner replied in Options 1, 2, and 3 there are sections along the north side with no sidewalks. Councilmember Lindamood asked Mr. Gartner why Option 1 does not have the asphalt reclaim. Mr. Gartner explained that the Base Option does not include reclamation, it is a full reconstruction option; Options 1, 2, and 3 include a reclamation style pavement in which we are matching the roadway profile and staying within the same alignment. Councilmember Lindamood asked Mr. Gartner about the higher costs. Mr. Gartner replied when they estimate roadways, there will be a line item for the cement and lime stabilization (materials) and a line item for the installation itself. He added the pricing is modeled by projects in the area. Councilmember Short asked Mr. Gartner if his estimates of projects tend to be high, low, or pretty close to right on. Mr. Gartner replied he tends to be pretty close to the low bid. Councilmember Nakamura asked Mr. Gartner about the base price of Phase 2. Mr. Gartner replied $4.6 million. Councilmember Nakamura asked why this was $900,000 dollars less than the base estimate given to the City Council in the last Glade Road worksession. Mayor Newton asked Mr. Gartner about what drove the $900,000. Mr. Gartner replied he tightened the estimate to make it more accurate to match with the additional three options. Councilmember Coplen asked Mr. Gartner if sometimes having to go four feet underground to get the pipe under the roadway is driving the cost. Mr. Gartner replied the topography of the road follows the flow of the ditches, and typically we are not going the opposite way of that flow, but to keep the roadway footprint smaller, we are having to go underground. Councilmember Coplen asked Mr. Gartner if this is only with Option 1. Mr. Gartner replied yes. Councilmember Taylor asked staff if there is a safe depth of the ditches. Director Hutt replied anytime there is an open ditch, it becomes a maintenance issue, such as siltation. Mr. Gartner added the minimum grade with an open ditch (grass lined) is 3/10 of a percent to 1/2 percent over 100 feet. Councilmember Lindamood asked Mr. Gartner how he knows if the ditches will not work better than the trunk line on Option 2, if the hydraulics have not been completed. Mr. Gartner replied they have not done detailed hydraulics on Options City Council Minutes January 24, 2017 City of Colleyville Page 4 1, 2, or 3; however, detailed hydraulics have been completed on Phase 1 (plans are 90 percent complete). Councilmember Nakamura asked Mr. Gartner what it would be for only full depth. Mr. Gartner replied he does not have that number. Councilmember Nakamura stated she would like to get that number. Councilmember Coplen asked Mr. Gartner how it was determined where to have the turn lanes. Mr. Gartner explained the turn lanes using the roadway exhibits. Councilmember Nakamura asked Mr. Gartner where the turn lanes will be. Mr. Gartner replied Camelot and Cranbrook; Beldon Trail; Montclair Drive; and East and West Jim Mitchell Trail, Summerbrook; and, the Senior Center. Councilmember Lindamood asked Mr. Gartner why there is a double turn lane at Jim Mitchell Trail. Mr. Gartner replied because of the spacing of the streets, it does not make sense to discontinue the turn lane and then add it again for Summerbrook. Councilmember Lindamood asked Mr. Gartner about the tree demolition for each phase. Mr. Gartner explained this includes every tree: Base Option = 49; Option 1 = 132; Option 2 = 62; and Option 3 = 106. Councilmember Coplen asked Mr. Gartner if the Base Option has the least amount of trees taken. Mr. Gartner concurred. Mayor Newton asked Mr. Gartner how only 49 trees are included in the Base Option. Mr. Gartner explained how each option affects the trees. Mayor Newton asked Mr. Gartner if the ditches are being made very wide. Mr. Gartner replied the ditches have been designed to meet the standards. Mayor Newton asked Mr. Gartner if they have to do the ditches with the wide slope. Mr. Gartner replied this provides a safe roadside, and this is a typical standard design for a roadway like this. Councilmember Short asked Mr. Gartner if there are any other roadside safety things being done to improve the roadside. Mr. Gartner explained the measures used for roadside safety. Councilmember Lindamood asked Mr. Gartner if a flood study has been done. Mr. Gartner replied those details have not been completed for Phase 2, but will when we go to design. Councilmember Lindamood asked Mr. Gartner if the trunk line is necessary from Phase 2 to feed into Phase 1. Mr. Gartner replied yes, they are tying in together, City Council Minutes January 24, 2017 City of Colleyville Page 5 but it has nothing to do with drainage from Phase 2, only the drainage from Phase 1. Councilmember Lindamood asked Mr. Gartner why the trunk line is needed in Phase 2. Mr. Gartner replied the ditches are inadequate. Councilmember Lindamood stated he does not believe there to be a drainage issue now; therefore, the ditch seems to be adequate. Councilmember Coplen asked Mr. Gartner if the standards for ditches has changed since they were put in. Mr. Gartner replied yes, criteria changes regularly. Director Hutt added he does not believe the ditches were actually designed/engineered, they have existed since the roadway was a county road. He stated the ditches currently work with the existing roadway; however, the ditches may not have the 100 year flood capacity as required by the Land Development Code. Councilmember Lindamood stated he believes there will be flooding issues if the ditches are laid back. Councilmember Short asked Mr. Gartner how the Base Option would prevent flooding. Mr. Gartner replied with the Base Option, the curb and gutter will drain the water into the roadway, no running water will drain off the right-of-way into private property. Councilmember Taylor asked Mr. Gartner if there is any possible way that the road bed would be lowered, in Phase 2, particularly through the Chelsea Park area. Mr. Gartner replied with the Base Option, it could be lowered some to make the water drain into the curb. He added with the other options, we are matching the existing roadway, no changes to the profile. Councilmember Lindamood asked Mr. Gartner if the trunk line only runs under the driveways. Mr. Gartner replied with Option 1, there is a trunk line that runs under the street from the west end of Phase 2 to the ponds just to the east of Camelot Drive. It was noted that Mr. Gartner did not make clear to the City Council at the beginning of the presentation that there was a drainage trunk line under the road for Option 1. It was not shown on the drawings and not clearly explained. Councilmember Short asked Mr. Gartner if the line runs from Bluebonnet Drive to the creek. Mr. Gartner replied yes, it shows up on all of the options. Mayor Newton asked Mr. Gartner how many trees are from where the trunk line stops to the west end. Mr. Gartner replied he does not have the breakdown on the trees by stretch only by the phases. City Council Minutes January 24, 2017 City of Colleyville Page 6 Councilmember Short asked Mr. Gartner if having a smaller pipe with Option 2 could save some money. Mr. Gartner replied it could save some money, but not a big dollar amount. Councilmember Taylor asked Mr. Gartner if the barrier curb option provides the tightest footprint. Mr. Gartner replied correct. Councilmember Lindamood asked Mr. Gartner if the roadway is being shifted to the south between Chelsea Drive and Camelot Drive. Mr. Gartner replied yes, this was done after the previous Glade Road worksession. Councilmember Nakamura stated being concerned about the $19 million dollar cost for one roadway in Colleyville. Mayor Newton stated he would like to see a table or matrix that includes all of the phases, options, costs, tree count, the mix and match recommendations, and full depth reclamation. Director Hutt asked Councilmember Lindamood about the options he would like to see. Councilmember Lindamood replied a full depth reclamation with no drainage; within the right-of-way, without having to get into the ditches. Director Hutt acknowledged and added a pavement rehab, with a ribbon curb component, and no drainage work. Councilmember Lindamood agreed. Councilmember Short asked Mr. Gartner if the ditches will get steeper if the roadway gets any wider at all. Mr. Gartner replied yes, or the ditch will become shallow. Councilmember Coplen stated she would like the concrete on the side of the asphalt to help make the street last longer. Director Hutt replied the number may be higher than expected with the ribbon curb because areas where the slope gets too steep will need to be addressed. Mayor Newton suggested looking at the full depth reclamation only with and without the ribbon curb option itself. Councilmember Taylor asked staff if there have been any complaints relative to drainage since the roadway improvements were made on Pleasant Run Road, south of Bogart. Director Hutt replied he has not had to deal with any complaints personally. Councilmember Lindamood suggested a cost be provided with a six inch curb option as opposed to just the ribbon curb. Councilmember Coplen asked Mr. Gartner if we are also looking to keep the turn lanes. Mr. Gartner replied the Base Option and Option 3 have turn lanes. City Council Minutes January 24, 2017 City of Colleyville Page 7 Mayor Newton asked Mr. Gartner what he would recommend. Mr. Gartner stated he recommends the Base Option, all the way past Camelot Drive, with a barrier curb section and no ditches; from that point on, Option 3, east of Camelot Drive, with a swale type ditch to carry the storm drain to the end. Councilmember Short asked Mr. Gartner if the sidewalk at Montclair Drive could be extended to tie in. Mr. Gartner explained using the exhibits how the sidewalk could be tied in at Montclair Drive. Director Hutt summarized the discussion: look at the cost of just a reclamation project; that component with the addition of a ribbon curb scenario; a hybrid of the Base Option and a component of Option 3 with the split point being at the Beldon Hollow area; and a matrix table that includes costs, trees, and right-of- ways. Mayor Newton agreed, but replied that does not guarantee this will be the end of the options. Councilmember Nakamura stated she wants to be sure the costs are confirmed for the other phases as well. Mayor Newton asked staff what is driving Phases 3 and 4, what is the benefit. Director Hutt replied the project had been split with good milestones; however, it is up to the City Council if they want to move forward or look at different scenarios. He added Roberts Road had been discussed with Phase 3; however, it is now being discussed with the Roberts Road design project, so one of the components of Glade Road will be addressed with that project. Councilmember Nakamura asked Mayor Newton about the total TIF funds. Mayor Newton replied about $20 million, but he does not want to spend more than approximately $10 million dollars of TIF funds on Glade Road. Councilmember Short asked Mr. Gartner if costs have been included with the identification of the right-of-way parcels. Mr. Gartner replied yes, it is included in the estimates. Councilmember Lindamood asked Mr. Gartner if this is included in the original scope, or will this cost extra. Director Hutt replied conversations have been had with Mr. Gartner about opportunities to amend the current scope to allow for the additional services being requested. He stated there will be a time in which the scope will need to be amended. Councilmember Coplen asked Mr. Gartner when he will be coming back. Mr. Gartner replied he will need to visit with his team to see when they can turn this around. He stated the last change included extensive scenarios. City Council Minutes January 24, 2017 City of Colleyville Page 8 3. ADJOURNMENT There being no further business before the City Council, Mayor Newton adjourned the worksession at 7:47 p.m. APPROVED BY A VOTE OF 7 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE 7TH DAY OF FEBRUARY 2017. Minutes taken and prepared by: Amy Shelley, TRMC City Secretary