Loading...
HomeMy WebLinkAboutPlanning and Zoning Commission-Minutes-01/09/2017 City of Colleyville Page 1 City of Colleyville Planning and Zoning Commission Minutes City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Monday, January 9, 2017 City Council Chambers CALL MEETING TO ORDER The Planning and Zoning Commission meeting of the City of Colleyville was called to order by Chairman Dodson on January 9, 2017, at 7:01 p.m. Roll Call Present: Commissioners Susan Mathisen, Sam van Bever, Veronica Baughman, George Dodson, Charles Kelley, and Jason Elms Absent: Commissioner Don Davis Staff Present: Shane Pace, Oscar Chavez, Fire Chief Brian Riley, Araceli Botello, James Hubbard, and Assistant City Attorney Evan Fisher 1. APPROVAL OF MINUTES Commissioner Baughman made a motion to approve the December 12, 2016 minutes as corrected. Commissioner van Bever seconded. The motion to approve the December 12, 2016 minutes as corrected carried by the following vote: Aye: 6 – Mathisen, van Bever, Baughman, Dodson, Kelley, and Elms 2. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA There were no citizen comments/presentations regarding items not on the agenda. 3. PUBLIC HEARING AGENDA ITEMS 3a Consideration of a Combination Preliminary/Final plat of Lots 1RA-1, and lot 4, Block 1, Kay’s Circle B Bar K Ranch Addition, located at 5700 Winnie Drive and 5618 Bransford Road, Case PC16-003 Planning and Zoning Commission Minutes January 9, 2017 City of Colleyville Page 2 Shane Pace presented the case and briefed the Commission. Chairman Dodson questioned staff regarding the proposed property being a gated community. Mr. Pace replied yes, it is a gated subdivision with private streets. Commissioner Baughman questioned staff regarding HOA fees. City Attorney, Evan Fisher replied, the maintenance of the streets will be exclusively from the HOA and no city money will be spent on the private streets, assuming the private streets are approved by City Council. Chairman Dodson questioned staff regarding the responsible party for payment of electricity for street lights. Mr. Pace replied the applicant can address the question. The applicant, Chas Fitzgerald, 3209 Armstrong Ave., Dallas, came forward and briefed the Commission. The applicant responded that the HOA covers private streets, common areas, irrigation, maintenance, leaf raking, storm water detention basin, gate operators, and other items. He added that the responsible party for the utility bill for street lights cannot be confirmed, but it would most likely be an HOA expense. Civil Engineer, Craig Malan, 5750 Genesis Court, Frisco, came forward and briefed the Commission. Mr. Malan responded to the utility question by stating, developers typically negotiate an agreement with a utility provider. He added the payment would be determined in an agreement and maintained by the utility provider. The public hearing was opened at 7:13 p.m. Joel Milakovich, 5604 Bransford Road, came forward and spoke in opposition. Mr. Milakovich expressed concerns regarding the location of sewer and utility lines along the property line which could affect the trees on his property. He added the lack fencing requirement and the property’s entryway would impact his property with noise and light due to the additional traffic it would create. Marla Valle, 404 Oak Crest Hill Drive, came forward and spoke in opposition. Ms. Valle expressed concerns regarding the additional traffic the property would create. Cheryl Ann Francis, 308 Oak Crest Hill Drive, came forward and spoke in opposition. Ms. Francis expressed concerns regarding fencing Planning and Zoning Commission Minutes January 9, 2017 City of Colleyville Page 3 between properties. There being no others present wishing to speak, the public hearing was closed at 7:19 p.m. Chairman Dodson questioned the applicant regarding fencing along the property line. The applicant responded that the property is surrounded by existing homes and fencing, with the exception of north on a portion of the property. He went on to say there are no plans to disturb the neighboring fencing. The applicant added that a wooden privacy fence with steel poles would be built at the north of the property. The applicant added that the emergency exit gate at Winnie would be replaced as well as adding an entrance gate and fencing at Bransford Road. Discussion continued regarding fencing. Chairman Dodson questioned the applicant regarding utilities and the impact to trees near the entrance to the subdivision. Civil Engineer, Craig Malan responded, the closest utility line is the sewer line approximately 30 feet north of the fence line. He added the plan has evolved over a long period of time and in coordination with the City’s Urban Forester, Caleb Tandy, to preserve as many trees as possible on the property. Commissioner van Bever made a motion to approve Case PC16-003. Commissioner Elms seconded. The motion to approve Case PC16-003 carried by the following vote: Aye: 6 – Mathisen, van Bever, Baughman, Dodson, Kelley, and Elms 3b Consideration of amendments to the Land Development Code regarding granting of authority to the City Council to approve waivers related to the construction of mutual access easement/drives adjacent to Major Arterials, and to establish a permit process for the construction of such drives; specifically Chapter 1 – General Provisions, Section 1.12 Waivers and Appeals – Generally, Section 1.13 Waivers and Appeals – City Council, and Chapters 3 – Land Use, Section 3.29 Parking Requirements, Case GC16-023 James Hubbard presented the case and briefed the Commission. Planning and Zoning Commission Minutes January 9, 2017 City of Colleyville Page 4 Chairman Dodson summarized his understanding of the proposed amendment. He stated that the increased median coverage along S.H. 26 will reduce the amount of direct access from S.H. 26. Mr. Hubbard responded that his understanding is correct. He went on to state, the mutual access easements would make more properties accessible specifically for current or established business. Chairman Dodson continued by stating the amendment will allow travel from one business to another without getting on to S.H. 26. Mr. Hubbard responded, correct. Mr. Hubbard went on to state that the Land Development Code has since been amended to require cross access easements for all new construction. He further clarified that the amendment will specifically address legacy properties built before the requirement for cross access easements. Chairman Dodson questioned staff regarding monetary support from the City Council for construction of mutual access easement/drives. Mr. Hubbard responded there is monetary support available. He stated that 50 percent matching funds are available with a maximum $30,000 project cost. However the property owners will be required to contribute the initial $15,000. The matching funds will then be reimbursed following completion of the project. Commissioner Elms question staff regarding shared-parking agreements for affected properties, and whether staff has considered this as a way to mitigate parking shortages. Mr. Hubbard responded, yes. He went on to describe the specific language in Exhibit “B” of the proposed amendment related to shared parking agreements. The public hearing was opened at 7:38 p.m. There being no one present wishing to speak, the public hearing was closed at 7:38 p.m. Commissioner Kelley made a motion to approve Case GC16- 023. Commissioner van Bever seconded. The motion to approve Case GC16-023 carried by the following vote: Aye: 6 – Mathisen, van Bever, Baughman, Dodson, Kelley, and Elms Planning and Zoning Commission Minutes January 9, 2017 City of Colleyville Page 5 3c Conduct a public hearing to consider an amendment to the City of Colleyville comprehensive plan, Case GC16-024 Daniel Harrison, consultant from Freese & Nichols Inc., presented the case and briefed the Commission. Commissioner Mathisen made a notation on paragraph 4 of page 14. Shane Pace confirmed the request to strike “492.7” and replace with “418.8”. He additionally noted the request to strike “0.77 square miles” and replace with “0.65 square miles” to reflect updated net density calculations. Commissioner Elms questioned Mr. Harrison regarding the deletion of the last paragraph of page 14. Mr. Harrison responded that removing the last paragraph was to provide one population estimate, and it carries throughout the document. He added the 1.8 net dwelling units per acre is the target for the community. Chairman Dodson made a notation on table 2.1, Population Forecast on page 15. Mr. Pace confirmed the request for the sentence to read as follows: “This reduction is made by removing right-of-ways from the acreage calculation.” Commissioner Kelley requested to pluralize the term “right-of-way” where required. Commissioner Elms questioned Mr. Harrison on the net acreage and floodplain. Mr. Harrison responded that floodplain has been factored out of the calculation. Mr. Pace responded he was not certain if the floodplain had been factored out, but would research the calculations. Commissioner Mathisen made a notation on column 2 – City Services & Facilities, policy 4, on page 28. Mr. Pace confirmed the request for the sentence to read as follows: “Proactively support efforts to implement economical, efficient, and effective initiatives to improve City services.” Commissioner Elms questioned Mr. Harrison for clarification of the difference between net density and net acre. Mr. Harrison responded by explaining the calculation is establishing the density of 1.8 dwelling units per net acre. Chairman Dodson made a notation on the last bullet on Figure 4.4 Businesses Needed in Colleyville, on page 38 regarding the results of the survey. Commissioner Elms questioned the possibility of a fourth option in the results from the data collected. Chairman Dodson then requested that the data calculations be reviewed by staff to ensure Planning and Zoning Commission Minutes January 9, 2017 City of Colleyville Page 6 the data presented is accurate. Mr. Pace responded he was not aware, but would research if a fourth category exists for the data presented in the table. He went on to state he would research this item and present the Planning and Zoning Commission’s recommendation to the City Council, given his findings. Discussion continued on Figure 4.4, Business Needed in Colleyville, on page 38. Chairman Dodson made a notation on the grammar of the word “into” on page 68. Mr. Harrison responded to the request for the word “into” be removed and replaced with “in”. Commissioner Kelley made a notation on the term “right-of way” on page 70. Mr. Harrison responded to the request for the word “right- of-way” be replaced with “right-of-ways” where a plural context exists. Commissioner Mathisen made a notation on first bullet point; Parks, Recreation, and Open Space, and bullet number 4 on page 71. Mr. Harrison confirmed the need to replace the word “Southwest” with “Southeast”. Mr. Pace responded to the request to clarify bullet 4 by stating he would confirm whether coordination is required with the City of Bedford and/or City of Euless. Chairman Dodson made a notation on bullet number 4 on page 80. Mr. Pace confirmed the request to have bullet 4 read as follows: “and to the west along Big Bear Creek to potentially connect to the Cottonbelt Trail along Colleyville Boulevard.” Commissioner Mathisen made a notation on Action 6-2A on page 86. Mr. Pace confirmed the request to strike “Consider PUD-R or overlay zoning” and revise the sentence as follows: “Implement consistent standards for new neighborhoods.” Commissioner Mathisen made a notation on Action 6-6 on page 87. Mr. Harrison confirmed the request for the sentence to read as follows: “and leads to higher levels of community interaction.” Chairman Dodson made a notation on Action 6-10 on page 89. Mr. Harrison confirmed the request to remove the word “should” and be replaced with “are required to.” Chairman Dodson made a notation on table 7.1 on page 96. Mr. Pace confirmed the request to remove the Grand Total row from the table Planning and Zoning Commission Minutes January 9, 2017 City of Colleyville Page 7 and maintain the Private Parks and Open space row. Chairman Dodson made a notation on the last bullet of the first column of page 95. Mr. Harrison confirmed the request to have the last bullet read as follows: “Reflect and support the city’s objective to be a good steward of the environment considering the costs and benefits of environmental decisions.” Chairman Dodson made a notation on Action 7-15 on page 110. Mr. Pace confirmed the request to have the second sentence read as follows: “This could include an assessment of the City’s Land Development Code related to green building practices.” Commissioner Kelley made a notation on the first paragraph of page 115. Mr. Harrison confirmed the request to have the sentence read as follows: “Destination Colleyville proposes to maintain the residential density policies of the 2004 Colleyville Plan of 1.8 dwelling units per acre. Therefore…” Commissioner Mathisen made a notation to the last paragraph on page 115. Mr. Harrison confirmed the request to have the sentence read as follows: “Since 1998, subsequent Colleyville Master Plans have all reinforced this density standard.” Mr. Harrison continued to brief the Commission on the recommended changes by City Council. Chairman Dodson questioned Mr. Pace regarding policy in the Land Development Code that speaks to the limitations of commercial development which may harm the environment. Mr. Pace responded the Land Development Code primarily regulates this from the zoning side, by the types of uses allowed in the zoning districts. Discussion continued regarding environmental concerns. Mr. Pace confirmed the request to add a bullet to the section labeled Commercial, on table 10.1 Overarching Zoning Recommendations, on page 154. The additional bullet will read as follows: “Ensure environmental concerns are included in the Land Development Code, to limit development that may significantly harm the environment.” Commissioner Mathisen made a notation on the last bullet of the section labeled Residential, of table 10.1 Overarching Zoning Recommendations, on page 154. Mr. Pace confirmed the request to have the bullet read as follows: “Implement consistent standards for Planning and Zoning Commission Minutes January 9, 2017 City of Colleyville Page 8 new neighborhoods.” Commissioner Mathisen made a notation on Table 10.3. Implementation Priorities, Responsibilities, and Time Frames on page 170. Mr. Pace confirmed the request to address the consistency of language throughout the Comprehensive Plan document to reflect the following sentences where required: “Implement consistent standards for new neighborhoods” and “Ensure environmental concerns are included in the Land Development Code, to limit development that may significantly harm the environment.” Commissioner Mathisen made a notation on Appendix A and B, on pages 195, 196, and 197. Mr. Pace responded the Appendix A and B will be removed from the Comprehensive Plan and serve as a stand- alone document. He added staff will review and confirm all zoning standards of Appendix A and B, and additionally provide an action plan as to the management of the documents and subsequent updates. Discussion continued regarding Appendix A and B. City Attorney, Evans Fisher made a notation to page 38. Mr. Fisher confirmed four categories where used for the Mixed-used Development; 31% somewhat needed, 16% definitely needed, 36% not needed, and 17% no opinion. Mr. Pace confirmed the request to add all four categories with their percentage for the City Council to review. The public hearing was opened at 9:14 p.m. There being no one present wishing to speak, the public hearing was closed at 9:14 p.m. Commissioner Mathisen made a motion to approve Case GC16- 024 with the following recommendations: 1. Revise numbers in the fourth paragraph to reflect updated net density calculations. Strike 492.7 and replace with “418.8”. Strike 0.77 square miles and replace with “0.65” square miles. (Page 14) 2. Revise the last sentence of Note: 1 to read as follows: “This reduction is made by removing right-of-ways from the acreage calculation.”(Page 15) Planning and Zoning Commission Minutes January 9, 2017 City of Colleyville Page 9 3. Revise number 4 in the “City Services & Facilities Chapter 7” column to read as follows: “Proactively support efforts to implement economical, efficient, and effective initiatives to improve City services.” (Page 28) 4. Revise the sixth bullet point in the call-out box to read as follows: “Mixed-use developments – 16 percent (16%) of respondents felt that mixed-use areas were definitely needed, 31 percent (31%) felt they were somewhat needed, 36 percent (36%) felt they were not needed, and 17 percent (17%) had no opinion.” (Page 38) 5. Revise the last sentence in the second paragraph by replacing “into” with “in”. (Page 68) 6. Revise the entire document by replacing all references to the term “right-of-way” with “right-of-ways” where a plural context exists. 7. Revise the second sentence in the first bullet point by replacing “Southwest” with “Southeast.” (Page 71) 8. Revise number 4 to read as follows: “Heritage Avenue and Cheek-Sparger Road intersection – work with the City of Euless and/or the City of Bedford as needed to make improvements as appropriate when necessary.” (Page 71) 9. Revise number 4 to read as follows: “…and to the west along Big Bear Creek to potentially connect to the Cottonbelt Trail along Colleyville Boulevard.” (Page 80) 10. Revise Action 6-2A by striking the words “Consider PUD- R or overlay zoning” and revising the sentence to read as follows: “Implement consistent standards for new neighborhoods.” (Page 86) 11. Revise Action 6-6 by revising the end of the second sentence to read as follows: “…and leads to higher levels of community interaction.” (Page 87) 12. Revise Action 6-10 by replacing “should” with “are required to” (Page 89) 13. Revise the sixth bullet point to read as follows: “Reflect and support the city’s objectives to be a good steward of the environment, considering the costs and benefits of Planning and Zoning Commission Minutes January 9, 2017 City of Colleyville Page 10 environmental decisions.” (Page 95) 14. Revise the second sentence in Action 7-15 to read as follows: “This could include an assessment of the City’s land Development Code related to green building practices.” (Page 110) 15. Revise the first sentence of the first paragraph to read as follows: “Destination Colleyville proposes to maintain the residential density policies of the 2004 Colleyville Plan of 1.8 dwelling units per acre. Therefore…” (Page 115) 16. Strike the fifth paragraph in its entirety and create a new paragraph with the following sentence: “Since 1998, all subsequent Colleyville Master Plans have reinforced this density standard.” (Page 115) 17. Add an additional bullet to the “Commercial” section to read as follows: “Ensure environmental concerns are included in the Land Development Code, to limit development that may significantly harm the environment.” (Page 154) 18. Revise the seventh bullet in the “Residential” section to read as follows: “Implement consistent standards for new neighborhoods.” To reflect the recommended changes on page 86. (Page 154) 19. Revise Action 6.2A to read as follows: “Implement consistent standards for new neighborhoods.” (Page 170) 20. Add an additional action item: Action 6.11 to read as follows: “Ensure environmental concerns are included in the Land Development Code, to limit development that may significantly harm the environment.” (Page 170) 21. Staff shall review and confirm all zoning standards listed in “Table 12.1 Current Zoning Regulations” of Appendix B are accurate reflections of the current regulations. Staff is to brief the Commission should any changes be required. (Page 195) 22. The Planning and Zoning Commission supports the recommendation to remove Appendix A and B from the Comprehensive Plan and to serve as stand-alone documents. The Planning and Zoning Commission requested an action plan from Staff related to the Planning and Zoning Commission Minutes January 9, 2017 City of Colleyville Page 11 management of the documents and subsequent updates. Commissioner Baughman seconded. The motion to approve Case GC16-024 with recommendations carried by the following vote: Aye: 6 – Mathisen, van Bever, Baughman, Dodson, Kelley, and Elms 4.ADJOURNMENT The meeting adjourned at 9:27 p.m. The minutes were written and prepared by: Araceli Botello Planning Technician The meeting minutes were approved on February 13, 2017 by a vote of 7-0.