HomeMy WebLinkAboutLibrary Board-Minutes-11/14/2016
City of Colleyville Page 1
City of Colleyville
Colleyville Library Board
MINUTES
City Hall
100 Main Street
Colleyville, Texas 76034
817.503.1000
www.colleyville.com
Monday, November 14, 2016
6:00 p.m.
Colleyville Public Library
110 Main Street
1. CALL TO ORDER
Chair Kay Newton called the meeting of the Colleyville Public Library to order at 6:00
p.m.
Roll Call
Present Board members: Chairperson Kay Newton, Molly Skinner, Billie Tuttle,
Nancy Andrews, Seanna Billinger, Linda Barton, Joan Roberts; City Staff: Mary
Rodne, Library Director and Kristi Isbell, Administrative Assistant
Absent Board members Merry Graves and Shanthi Kannan
2. APPROVAL OF MINUTES
August 29, 2016
A motion was made by Molly Skinner and seconded by Joan Roberts to approve the
August 29, 2016 minutes. The motion was approved unanimously.
3. REGULAR AGENDA ITEMS
3a Introduction of new Colleyville Library Board members
Chair Kay Newton requested board members to introduce themselves and provide
brief background and association with the Colleyville Library.
3b Review Colleyville Library Board Bylaws
Director Mary Rodne stated that Library Board Bylaws were included, annually, for
member review. Rodne reminded the Board of the importance of adhering to
meeting attendance guidelines outlined in Section 2.6 and described the general
frequency of Library Board meetings .
3c City of Colleyville Fiscal Year 2017 (FY 2017) budget update
Colleyville Library Board Minutes November 14, 2016
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Rodne provided an update to the information shared regarding the FY2017 budget
at the August 29, 2016 Library Board meeting. Rodne confirmed that City Council
approved the source of funding for materials and programs move from the General
Fund to the Voluntary Library Fund, as well as, various technology expenses be
moved from the General Fund to the CEDC Fund. Rodne confirmed that City Council
approved the recommended expenditure amount of the Voluntary Library Fund not
to exceed $155,000 from the August 29, 2016 Library Board meeting.
3d Update on the Colleyville Public Library Long -Range Plan 2016-2021
Rodne provided brief explanation of the Colleyville Public Library Long -Range Plan
for 2016-2021 and noted that it was approved by City Council in March 2016. Rodne
stated that an overview of the Long -Range Plan would be present ed to City Council
on December 6, 2016 in order to proceed with the reorganization project.
3e Discussion of It ems for Future Agendas
Discussion ensued regarding creative programming ideas that would be discussed
further at a future meeting. The next regularly scheduled meeting was tentatively
set for Monday, January 9, 2017.
4. REPORTS
4a Librarian's Report
A. Monthly Statistics:
Director Rodne provided an overview of the statistics for the months of August
through October 2016.
B. Donations:
Rodne stated that the Library received a total of $2,425.20. In August, the Library
received $80.00 from Menchie’s Frozen Yogurt as a percentage of their sales at the
Summer Reading Finale; and, $500.00 from the Friends of the Colleyville Public
Library as a sponsorship of Afternoon Tea with Rose Mary Rumbley program. In
September, the Library received $50.00 from C.G. Mudali ar, M.D. as part of the
North Texas Giving Day fundraising campaign; and, $1 ,795.20 from the Friends of
the Colleyville Public Library as the recipient of a percentage of total sales at Whole
Foods Market in support of the reorganization project.
C. Library Programs:
Rodne stated that fall programming would end December 2, 2016 and that
registration would begin for spring programming on January 9, 2017. Rodne
explained that adult services would provide gardening programming, again, and was
considering a speaker program featuring a Holocaust survivor. Discussion ensued
Colleyville Library Board Minutes November 14, 2016
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and board members contributed adult program ideas that focused on parenting
topics. Rodne described the vario us Summer Reading Program theme options
offered by the state and collaborative programs. Rodne explained that it was being
considered to create our own theme, perhaps under-the-sea related, much as the
circus theme was created for 2016. Rodne noted, further, that most of the Summer
Reading Program performers have already been confirmed.
4b Friends of the Colleyville Public Library Report
Friends President Joan Roberts reported the Friends would be supporting the City
of Colleyville’s Christmas Tree display by participating with a tree themed Unwrap
a Good Book, as well as , with plans to se ll popcorn at the Christmas Tree Lighting
on Friday, December 2. Roberts reiterated that their members were onsite at Whole
Foods Market in Colleyville and received proceeds from a day’s sales at the store in
support of the Library’s reorganization project .
4c Colleyville Public Library Foundation Report
Director Mary Rodne reported on behalf of the Colleyville Library Foundation and
announced that Pat Jones was the incoming president of the Foundation. Rodne
explained that the Foundation has been active in their fundraising efforts and had
re -introduced the Big Piggy Bank Fill fundraiser and had plans to send a mailer to
the community to bring awareness of the Library and encourage year-end giving.
5. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT O N THE
AGENDA
There were no citizen comments/presentations regarding items not on the agenda.
6. ADJOURNMENT
A motion was made by Molly Skinner and seconded by Joan Roberts to adjourn the
meeting of the Colleyville Library Board at 6:59 p.m. The motion was approved
unanimously.
APPROVED BY A VOTE OF 6 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE 13th
DAY OF February, 2017.
Kristi Isbell,
Administrative Assistant