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HomeMy WebLinkAboutLibrary Board-Agenda Packets-2/13/2017City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Monday, February 13, 2017 6:00 p.m. Colleyville Public Library 110 Main Street  1.CALL TO ORDER 2.APPROVAL OF MINUTES November 14, 2016 3.REGULAR AGENDA ITEMS 3a Update on the Colleyville Public Library Long­Range Plan 2016­2021 3b Overview of the 2017 Summer Reading Program 3c Discussion of Items for Future Agendas 4.REPORTS 4a Librarian's Report 4b Friends of the Colleyville Public Library Report 4c Colleyville Public Library Foundation Report 5.CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA 6.ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards February 10,  2017 by 5:00 p.m. Kristi Isbell Administrative Assistant A  quorum  of  the  Colleyville  City  Council  and/or  any  other  Colleyville  Board,  Commission, or Committee may be in attendance at this meeting. Colleyville Library Board Agenda February 13, 2017 City of Colleyville                                                                                   Page 2 Any matter on this agenda may, at the discretion of the governing body, be  opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special  accommodations, please advise the Library Assistant at least 48 hours in advance  at 817.503.1150, and reasonable accommodations will be made to assist you.  City of Colleyville Page 1 City of Colleyville Colleyville Library Board MINUTES City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Monday, November 14, 2016 6:00 p.m. Colleyville Public Library 110 Main Street 1. CALL TO ORDER Chair Kay Newton called the meeting of the Colleyville Public Library to order at 6:00 p.m. Roll Call Present Board members: Chairperson Kay Newton, Molly Skinner, Billie Tuttle, Nancy Andrews, Seanna Billinger, Linda Barton, Joan Roberts; City Staff: Mary Rodne, Library Director and Kristi Isbell, Administrative Assistant Absent Board members Merry Graves and Shanthi Kannan 2. APPROVAL OF MINUTES August 29, 2016 A motion was made by Molly Skinner and seconded by Joan Roberts to approve the August 29, 2016 minutes. The motion was approved unanimously. 3. REGULAR AGENDA ITEMS 3a Introduction of new Colleyville Library Board members Chair Kay Newton requested board members to introduce themselves and provide brief background and association with the Colleyville Library. 3b Review Colleyville Library Board Bylaws Director Mary Rodne stated that Library Board Bylaws were included, annually, for member review. Rodne reminded the Board of the importance of adhering to meeting attendance guidelines outlined in Section 2.6 and described the general frequency of Library Board meetings. 3c City of Colleyville Fiscal Year 2017 (FY 2017) budget update Colleyville Library Board Minutes November 14, 2016 City of Colleyville Page 2 Rodne provided an update to the information shared regarding the FY2017 budget at the August 29, 2016 Library Board meeting. Rodne confirmed that City Council approved the source of funding for materials and programs move from the General Fund to the Voluntary Library Fund, as well as, various technology expenses be moved from the General Fund to the CEDC Fund. Rodne confirmed that City Council approved the recommended expenditure amount of the Voluntary Library Fund not to exceed $155,000 from the August 29, 2016 Library Board meeting. 3d Update on the Colleyville Public Library Long-Range Plan 2016-2021 Rodne provided brief explanation of the Colleyville Public Library Long-Range Plan for 2016-2021 and noted that it was approved by City Council in March 2016. Rodne stated that an overview of the Long-Range Plan would be presented to City Council on December 6, 2016 in order to proceed with the reorganization project. 3e Discussion of Items for Future Agendas Discussion ensued regarding creative programming ideas that would be discussed further at a future meeting. The next regularly scheduled meeting was tentatively set for Monday, January 9, 2017. 4. REPORTS 4a Librarian's Report A. Monthly Statistics: Director Rodne provided an overview of the statistics for the months of August through October 2016. B. Donations: Rodne stated that the Library received a total of $2,425.20. In August, the Library received $80.00 from Menchie’s Frozen Yogurt as a percentage of their sales at the Summer Reading Finale; and, $500.00 from the Friends of the Colleyville Public Library as a sponsorship of Afternoon Tea with Rose Mary Rumbley program. In September, the Library received $50.00 from C.G. Mudaliar, M.D. as part of the North Texas Giving Day fundraising campaign; and, $1 ,795.20 from the Friends of the Colleyville Public Library as the recipient of a percentage of total sales at Whole Foods Market in support of the reorganization project. C. Library Programs: Rodne stated that fall programming would end December 2, 2016 and that registration would begin for spring programming on January 9, 2017. Rodne explained that adult services would provide gardening programming, again, and was considering a speaker program featuring a Holocaust survivor. Discussion ensued Colleyville Library Board Minutes November 14, 2016 City of Colleyville Page 3 and board members contributed adult program ideas that focused on parenting topics. Rodne described the various Summer Reading Program theme options offered by the state and collaborative programs. Rodne explained that it was being considered to create our own theme, perhaps under-the-sea related, much as the circus theme was created for 2016. Rodne noted, further, that most of the Summer Reading Program performers have already been confirmed. 4b Friends of the Colleyville Public Library Report Friends President Joan Roberts reported the Friends would be supporting the City of Colleyville’s Christmas Tree display by participating with a tree themed Unwrap a Good Book, as well as, with plans to sell popcorn at the Christmas Tree Lighting on Friday, December 2. Roberts reiterated that their members were onsite at Whole Foods Market in Colleyville and received proceeds from a day’s sales at the store in support of the Library’s reorganization project. 4c Colleyville Public Library Foundation Report Director Mary Rodne reported on behalf of the Colleyville Library Foundation and announced that Pat Jones was the incoming president of the Foundation. Rodne explained that the Foundation has been active in their fundraising efforts and had re-introduced the Big Piggy Bank Fill fundraiser and had plans to send a mailer to the community to bring awareness of the Library and encourage year-end giving. 5. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA There were no citizen comments/presentations regarding items not on the agenda. 6. ADJOURNMENT A motion was made by Molly Skinner and seconded by Joan Roberts to adjourn the meeting of the Colleyville Library Board at 6:59 p.m. The motion was approved unanimously. APPROVED BY A VOTE OF ___ AYES,___ NAYS, AND ___ ABSTENTIONS ON THIS THE ___ DAY OF February, 2017 Kristi Isbell, Administrative Assistant City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3a Agenda Date 02/13/2017 Number Type Regular Agenda Items Department Library Title Update on the Colleyville Public Library Long-Range Plan 2016-2021 Explanation Library Director Mary Rodne will provide an update on the Colleyville Public Library Long-Range Plan 2016-2021. City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3b Agenda Date 02/13/2017 Number Type Regular Agenda Items Department Library Title Overview of the 2017 Summer Reading Program Explanation Library Director Mary Rodne will provide an overview of the Colleyville Public Library's 2017 Summer Reading Program. City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3c Agenda Date 02/13/2017 Number Type Regular Agenda Items Department Library Title Discussion of Items for Future Agendas Explanation This item allows the opportunity for Library Board members to suggest items for consideration for future Library Board agendas and to confirm the next regularly scheduled meeting date. City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 4a Agenda Date 02/13/2017 Number Type Report Department Library Title Librarian's Report Explanation The reports provided are to update the Board members on the statistics for the months of November 2016 through January 2017. A. Monthly Statistics. B. Donations C. Library Programs Attachments 1.Library Statistics - November 2016 through January 2017 2.Volunteer Hours Summary - FY2016-2017 November 2016 November 2015 % Change (+/-) Current YTD Last Year to Date % Change (+/-) 6,621 9,122 -27%13,912 19,696 -29% 84 75 12%179 161 11% 25,784 27,026 -5%51,794 56,114 -8% 275.00 227.00 21%526.00 512.00 3% 60.00 50.00 20%84.5 94 -10% 63 61 3%134 142 -6% 932 843 11%2,239 2,272 -1% Users Users 35 17 106%53 26 104% 255 231 10%461 460 0% 58 61 -5%128 117 9% 15,219 16,116 -6%30,241 33,355 -9% Cloud Library 859 1,774 1042 2233 389 397 2%723 867 -17% 104 40 160%169 94 80% 415 336 24%81,264 78,331 4% $1,463.93 $1,684.85 -13%$2,982.18 $3,549.49 -16% COLLEYVILLE PUBLIC LIBRARY MONTHLY STATISTICS Overdrive COLLECTION COMPUTER USE REPORT TO LIBRARY BOARD/NOVEMBER 2016 USAGE STATISTICS Persons Visiting the Library Drive Up Transactions Total In-Library Transactions Study Room Hours Usage Volunteer Hours LIBRARY PROGRAMS PRESENTED PROGRAM ATTENDANCE Zinio LIBRARY RECEIPTS Children Adult CARD REGISTRATIONS CIRCULATION TOTAL CIRCULATION OneClickdigital December 2016 December 2015 % Change (+/-) Current YTD Last Year to Date % Change (+/-) 7,333 9,139 -20%21,245 28,835 -26% 63 102 -38%242 263 -8% 23,406 25,348 -8%75,200 81,462 -8% 215.00 399.00 -46%741.00 911.00 -19% 83.00 117.00 -29%167.00 211.00 -21% 12 17 -29%126 143 -12% 1,635 1,263 29%3,874 3,272 18% Users Users 13 12 8%66 38 74% 181 195 -7%642 655 -2% 37 46 -20%165 163 1% 14,345 15,242 -6%44,586 48,597 -8% Cloud Library 983 2,757 1062 3,295 379 503 -25%1,102 1,370 -20% 89 34 162%258 128 102% 268 -206 230%81,532 77,888 5% $1,310.78 $1,448.08 -9%$4,292.96 $4,997.57 -14% Zinio Overdrive OneClickdigital COLLECTION LIBRARY RECEIPTS COLLEYVILLE PUBLIC LIBRARY MONTHLY STATISTICS Children Adult CARD REGISTRATIONS PROGRAM ATTENDANCE COMPUTER USE REPORT TO LIBRARY BOARD/DECEMBER 2016 USAGE STATISTICS Persons Visiting the Library Drive Up Transactions CIRCULATION TOTAL CIRCULATION Total In-Library Transactions Study Room Hours Usage Volunteer Hours LIBRARY PROGRAMS PRESENTED January 2017 January 2016 % Change (+/-)Current YTD Last Year to Date % Change (+/-) 6,238 9,137 -32%26,460 37,972 -30% 77 90 -14%319 353 -10% 27,955 27,443 2%109,417 108,905 0% 337.00 322.00 5%1,094.00 1,234.00 -11% 48.00 75.00 -36%215.13 290.00 -26% 48 40 20%194 183 6% 808 644 25%4,682 3,916 20% Users Users 12 14 -14%78 52 50% 265 212 25%907 867 5% 74 75 -1%239 238 0% 16,553 16,566 0%61,139 65,163 -6% Cloud Library 953 3,710 990 4,285 428 535 -20%1,530 1,905 -20% 83 40 108%341 168 103% -983 -95 -935%80,549 77,993 3% $1,988.59 $1,951.94 2%$6,281.55 $6,949.51 -10% Children COLLEYVILLE PUBLIC LIBRARY MONTHLY STATISTICS COMPUTER USE REPORT TO LIBRARY BOARD/JANUARY 2017 USAGE STATISTICS Persons Visiting the Library Drive Up Transactions Total In-Library Transactions Study Room Hours Usage Volunteer Hours LIBRARY PROGRAMS PRESENTED PROGRAM ATTENDANCE Adult CARD REGISTRATIONS CIRCULATION TOTAL CIRCULATION Zinio OneClickdigital Overdrive COLLECTION LIBRARY RECEIPTS MONTH VOLUNTEERS PER- SONS VOLUNTEENS PER- SONS NCL PER- SONS SCHOOL PER- SONS TEEN/ADULT COURT PER- SONS TOTAL TOTAL PERSONS October 0.00 0 0.00 0 0.00 0 22.25 8 2.75 1 25 9 November 0.00 0 10.00 1 0.00 0 30.25 9 19.25 2 60 12 December 2.00 1 5.75 3 0.00 0 57.75 18 17.00 2 83 24 January 3.38 2 3.75 2 0.00 0 41.00 16 0.00 0 48 20 February 0 0 March 0 0 April 0 0 May 0 0 June 0 0 July 0 0 August 0 0 September 0 0 FY Total 5 3 19.50 6 0.00 0 151.25 51 39.00 5 215.13 65 COLLEYVILLE PUBLIC LIBRARY VOLUNTEER HOURS FISCAL YEAR 2016-2017 City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 4b Agenda Date 02/13/2017 Number Type Report Department Library Title Friends of the Colleyville Public Library Report Explanation A representative from the Friends of the Colleyville Public Library will provide an update and report to the Colleyville Library Board members. City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 4c Agenda Date 02/13/2017 Number Type Report Department Library Title Colleyville Public Library Foundation Report Explanation A representative from the Colleyville Public Library will provide an update and report to the Colleyville Library Board members.