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HomeMy WebLinkAboutColleyville Sidewalks Committee-Minutes-6/7/2007(;Ity r~! TCxaE COLLEYVILLE TRAILS AND SIDEWALKS COMMITTEE MEETING MINUTES -June 12, 2007 CALL TO ORDER The meeting was called to order at 3:06 p.m. ROLL CALL Present: Gail Manion, Deena Dendy, Odilon Alvarado, David Klenzendorf, Jack Olsen, Nancy Jane Langford and Councilmember Liaison Tony Licata Staff Present: Jeremy Hutt, Matt McCombs, Monica Walsh and Kathy Moore APPROVAL OF MINUTES Gail Manion requested that a sentence be added to Agenda Item 1 concerning Pleasant Run Road improvements being completed before school starts. The addition reads: However, the trail along the east side of Pleasant Run Road from Bogart Drive to the school property will not be complete before school opens. Also, a spelling correction was made. Kathy Moore gave a brief summary of the City's policy on minutes and what is required to be documented. AGENDA ITEMS 1. Update on the 2007 Projects Jeremy Hutt, gave an update for the upcoming 2007 Sidewalk Improvements. The timeline is as follows: Construction documents to be complete by June 22, 2007 and the project will be advertised on June 24 and July 1, 2007. Bids will be opened on July 10 with the award by Council scheduled for July 17. Construction is set to begin on August 1 and be completed by September 29. 2. Approval of Sidewalk Escrow Recommendations Matt McCombs reported on his meeting with staff concerning the Sidewalk Escrow Recommendations. Staff met on May 17' 2007 to discuss possible solutions to the concerns of the Committee regarding the building or escrowing of sidewalks. There were two primary options devised by the review team of: Building Inspection, Community Development, Engineering and the Street Department. Option 1: The Colleyville Trails and Sidewalks Committee will make a formal recommendation to Council requesting that sidewalks be built instead of escrowed. Once Council is apprised of the recommendation, direction can be passed to the City Manager and then to staff to alter the current practice of escrowing sidewalk fees, thus Colleyville Trails and Sidewalks Committee Minutes -June 12, 2007 requiring sidewalks to be built unless otherwise directed by Council. This method would be in compliance with the current language of the Land Development Code and would require no modification to the existing document. Option 2: Requires modifications to the Land Development Code with staff recommendations to add a separate "optional sidewalk escrow" section under 9.19 of the code. This would create a standalone section for the escrow of sidewalks. The current process is contained within a section that pertains to alt public improvements. There was discussion by the Committee on both options with the Committee voting to accept Option 1 over Option 2. Jack Olsen made a motion to accept Option 1 to the Recommendations for Sidewalk Construction; David Klenzendorf seconded the motion. The vote was unanimous. Judy Atwood requested staff to check on two houses being built along Glade Road (2212 and 2400). The Trail Plan shows a trail being in these locations, but none were constructed. Were funds escrowed for these homes? 3. Discussion of Projects around Colleyville Middle School and Colleyville Elementary School City staff will be meeting next week with the Police Department and the School District to determine the crosswalk locations for the new Colleyville Elementary School. Committee discussed some of the changes they deem necessary to the sidewalk priority ranking due to the relocation of Colleyville Elementary School. Councilman Licata suggested that the Committee should send a memorandum to City Council to inform them that they had met and have reviewed sidewalk priorities, and that the Committee plans to update the five-year plan to reflect the new priorities. The Committee should also ask the Council to immediately focus on the segment of sidewalk on Pleasant Run Road, and ask them to reserve money in the FY 08-09 budget to accomplish these priorities, in the event that none of the SRTS grants come through. This will give the Council clear direction on what the Committee feels really needs to be done in the upcoming year. The Committee agreed to prioritize their top five (5) priorities. Discussion continued on the prioritization of future projects, with the Committee making the following priority recommendations: 1. Pleasant Run Road-Shelton Road to GCISD Property Line 2. Bransford Road-Oak Valley Drive to Colleyville Terrace 3. Pleasant Run Road-Tinker Road to Hardage Lane 4. Colleyville Terrace-Bransford Road to Pleasant Run Road 5. Beverly Drive-Bransford Road to Pleasant Run Road Pleasant Run Road -Hardage Lane to Cooks Lane, and Cooks Lane to Shelton Road projects will be re-prioritized to Phase 2. Councilman Licata suggested that the Committee immediately get the changes in a memorandum to City Council as updated recommendations. He also suggested that they schedule a time in Pre-Council to come Colleyville Trails and Sidewalks Committee Minutes -June 12, 2007 and talk with them before the final budget is set in August. A motion was made by David Klenzendorf to approve the priorities changes, and Jack Olsen seconded the motion. The vote was unanimous. 4. Discussion of the 2008 Projects Consideration of 2008 Projects will include the above projects near the new school, and should also consider all areas of the City. STAFF REPORTS The committee set their next meeting for Tuesday, October 9, 2007 at 3:00 p.m. CITIZEN COMMENTS/OPEN DISCUSSION Kathy Moore requested copies of any notes taken by the Committee or staff during the meeting due to problems with the recorder. Jack Olsen spoke about a trail between John McCain Road and the Cotton Belt, Trail Number 36. There is a great deal of barbed wire along the east side of the trail, he asked the Parks Department to check into it in November. There is still barbed wire along the trail and he wants to request that the contractors be while responsible to clean-up. Matt suggested that he turn it over to Code Enforcement. Councilman Licata suggested that it could also be turned over to the Eagle Scouts as a project, as long as it wasn't something the property owners wanted to keep, or possibly Keep Colleyville Beautiful Committee. Matt informed the Committee that according to City Policy Open Discussion needs to be added to the agenda as an item. In the future the Committee will add an item titled "Suggestions for Future Agenda Discussion". There were no further comments. ADJOURNMENT The meeting adjourned at 4:57 p.m. Respectfully Submitted, ,: ~c~-~ ~ ~ ~~~~~= Kathy E. Moore Administrative Assistant Approved on: September 25, 2007 Colleyville Trails and Sidewalks Committee Minutes -June 12, 2007