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PUBLIC NOTICE
COLLEYVILLE PUBLIC LIBRARY BOARD
AGENDA
OCTOBER 15, 2007
7:00 P.M.
COLLEYVILLE PUBLIC LIBRARY
110 MAIN STREET
I. Call to Order
II. Approval of September 10, 2007 Minutes
III. Librarian's Report
A. Monthly Statistics
B. Donations
C. Programs
IV. Colleyville Public Library FY 2008 Budget Update
V. Approval of the use of the Voluntary Library Fund for the purchase of library materials,
materials processing supplies and library programs
VI. Review and Discussion of the Colleyville Public Library Board Meeting Date Schedule
VII. Friends of the Colleyville Public Library Report
VIII. Colleyville Public Library Foundation Report
IX. Next Meeting Date
X. Suggested Items for Future Meetings
XI. Citizen Comments''
XII. Adjournment
*(This time is allocated for citizens to informally address the Board on matters on the agenda that
require no formal action. Each presentation will be limited to a maximum of five (5) minutes.
Board members may not respond to citizens who speak regarding matters not on the agenda.)
I certify that this notice was posted on the bulletin boards at City Hall on Thursday, October 11,
2007, at 5:000 p.m.
~'1 ~ (o • ~~--
Mary E. Rodne
Library Director
COLLEYVILLE PUBLIC LIBRARY
BOARD MINUTES
September 10, 2007
CALL TO ORDER -Chair Pat Jones called the meeting of the Colleyville
Public Library Board to order at 7:02 p.m.
ROLL CALL -Members present: Pat Jones, Karen Birkes, Steve Isbell,
Susan Potter, Richard Roxburgh, Mary Alice Rippe and Nancy Bowen
Alternates present: Jerome Davis and Thad Bolline
Ex-Officio Members present: Nancy Coplen and Ret Stansberger
Ex-Officio Members absent: Mayor David Kelly, Steve Banta, Dr. Larry
Darlage and Ginny Tigue
Council Liaison present: Tony Licata
Staff present: Mary Rodne
II. Approval of August 13, 2007 Minutes - A motion was made by Susan
Potter and seconded by Jerome Davis to approve the August 13, 2007
minutes as presented. Motion approved unanimously.
III. LIBRARIAN'S REPORT
a. Monthly Statistics
Library Director Rodne distributed Colleyville Public Library Usage
Statistics, for review and discussion. In August, patrons had checked out a
total of 16,867 items, 111 Colleyville residents registered for library cards,
library patron visits totaled 8,619, attendance for programs totaled 718 and
volunteer hours totaled 214.75 hours. Rodne noted that the total
circulation of library materials this year was 11 % higher than the total
circulation of library materials last year at this time.
b. Donations:
Director Rodne reported that the Library had received a total of $500 in
donations in August. The donations included: $500 from the Colleyville
Lions Club for the purchase of large print materials.
c. Programs
IV.
V.
Director Rodne presented an overview of fall programs and distributed the
Youth Services Programs fall brochure for review and discussion. Rodne
reported that registration for Youth Services fall programs had started on
September 10th and noted that registration for the sessions had been going
well. Rodne announced that the Library would be hosting a North Texas
Regional Library System Library Friends Round-Up program on November
3, 2007 from 10:00 a.m. - 2:00 p.m. and distributed a flyer for review and
discussion. Upcoming Library holiday events were highlighted. Director
Rodne noted that the Library would be sponsoring a new event, a Holiday
Open House on December 8, 2007 from 1:00 p.m. - 3:00 p.m. It was
discussed that this event would replace the Library Birthday Party that had
been held in November.
Additionally, Rodne noted that the Colleyville Chess Club team would be
recognized for placing first place in the Northeast Tarrant Libraries Chess
Club Tournament at the City Council meeting on September 18, 2007.
NORTH TEXAS REGIONAL LIBRARY SYSTEM (NTRLS) SUMMER 2007
REGIONAL MEETING REPORT
Director Rodne reported that she had attended a North Texas Regional
Library System Summer 2007 Regional Meeting on August 15, 2007 at the
Watauga Public Library. Rodne presented an overview of the meeting which
highlighted system services and grants available to member public libraries.
Rodne also noted that the Library would be receiving all Grant funds this year
from the Texas State Library through the Lone Star Libraries Grant funding
and that the amount the Library would be receiving in FY2008 totaled $9,696.
It was discussed that in previous years, a portion of that funding had been
distributed through the Systems.
COLLEYVILLE PUBLIC LIBRARY FY 2008 BUDGET UPDATE
Library Director Mary Rodne presented an update on the proposed Colleyville
Public Library FY2008 budget. It was also noted that the City Council would
be adopting the FY2008 budget at the September 18, 2007 City Council
meeting.
VI. FRIENDS OF THE COLLEYVILLE PUBLIC LIBRARY REPORT
President Mary Alice Rippe reported that the Friends of the Library would be
holding their annual used book sale in the Library on Saturday, October 20,
2007 from 10:00 a.m. - 3:00 p.m. Rippe noted that the Friends had a
number of items to sell and invited everyone to attend. Rippe also
announced that a private sale for members of the Friends was going to be
held on Friday, October 19, 2007 from 4:00 p.m. - 6:00 p.m.
VII. COLLEYVILLE PUBLIC LIBRARY FOUNDATION REPORT
Pat Jones reported that the Library Foundation continued to work on plans for
the Foundation's two major fundraising events, the annual mailer and the Fun
Run, scheduled on November 10, 2007. Jones added that the plans were
going well for the Fun Run.
VIII. NEXT MEETING DATE
Chair Pat Jones noted that the next Library Board meeting was scheduled on
October 15, 2007.
IX. SUGGESTED ITEMS FOR FUTURE MEETINGS
It was suggested that discussion of the Colleyville Public Library Board 2008
meeting date schedule be placed on the next agenda for discussion.
X. CITIZEN COMMENTS
None
XI. ADJOURN: A motion was made by Nancy Bowen and seconded by Karen
Birkes to adjourn the meeting. Motion approved. The meeting of the
Colleyville Public Library Board was adjourned at 7:27 p.m.
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