HomeMy WebLinkAboutCity Council-Agenda Packets-1/17/2017
City of Colleyville Page 1
City of Colleyville
City Council
Agenda
City Hall
100 Main Street
Colleyville, Texas 76034
817.503.1000
www.colleyville.com
Tuesday, January 17, 2017
WORKSESSION
5:30 PM
EXECUTIVE SESSION
6:30 P.M.
EXECUTIVE CONFERENCE ROOM
THIRD FLOOR
CALL TO ORDER
WS-1 Presentation of the Annual Crime Report
WS-2 Discussion of a prohibition of overhead utility lines
WS-3 Discussion of the January 17, 2017, City Council regular agenda items
1. EXECUTIVE SESSION - In accordance with Texas Government Code,
Chapter 551, Subchapter D
Section 551.071 - Legal - Consultation with attorney on legal issues raised
by public hearing or action items on the agenda
Section 551.071 - Legal - Consultation with the City Attorney regarding
contemplated or threatened litigation concerning the TexRail right-of-way
work within the incorporated limits of the City
Section 551.071 - Legal - Consultation with attorney regarding litigation -
Lincoln et al v. City of Colleyville
Section 551.071 - Legal - Consultation with City Attorney regarding
litigation - Jane Doe v. City of Colleyville
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease,
or value of real property for City facilities
Section 551.074 - Personnel - Deliberate the appointment, employment,
evaluation, and the duties of the Chief Financial Officer
City Council Agenda January 17, 2017
City of Colleyville Page 2
Section 551.087 – Economic Development - Discuss or deliberate regarding
commercial or financial information that the City has received from
business prospects that the City seeks to have locate, stay, or expand in
the City and with which the City is conducting economic development
negotiations; deliberate the offer of a financial or other incentive to a
business prospect
REGULAR MEETING
7:30 P.M.
CITY COUNCIL CHAMBERS
INVOCATION: Pastor Lanre Sobo, Glory House
PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt
2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER
AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS
DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-17-4083
3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS
Announcements of civic and charitable events
Presentation of calendar events and updates
Announcements of awards and recognition
In recognition of service on a City of Colleyville Board, Commission,
or Committee
In recognition of Colleyville's Featured Business of the Month - Take 5
Birkenstock, 5509 Colleyville Boulevard, Suite 260, Store Owner Rick
LeRoy - Mayor Richard Newton and Executive Director of Economic
Development and Communications Mark Wood
4. CONSENT: READING AND PUBLIC HEARING - Resolution R-17-4084
4a Approval of the minutes of the regular City Council meeting of
January 3, 2017
5. ORDINANCE(S): SECOND READING AND PUBLIC HEARING
5a Ordinance O-17-2003
Consideration for approval of amendments to Chapter 7 – Sign
Regulations in the Land Development Code regarding directory
signage, specifically Section 7-150 Permanent Freestanding Signs –
Sign Classifications & Regulations, Section 7-160 Permanent
Freestanding Signs – Allowable Districts, and Section 7-165
Permanent Freestanding Signs – Area, Height and Setback
Requirements, Case GC16-019
City Council Agenda January 17, 2017
City of Colleyville Page 3
5b Ordinance O-17-2004
Consideration for approval of amendments to Chapter 8 – Plat Review
Procedures in the Land Development Code regarding plat approval to
be made by the City Council, specifically Section 8 – 130 Approval
Authority Over Subdivision Plats, Case GC16-020
6. TABLED RESOLUTION(S): READING AND PUBLIC HEARING
6a Resolution R-17-4082
Approval of the first renewal term of the Interlocal Lease Agreement
with Tarrant County 9-1-1 for facility space at the Colleyville Justice
Center, and authorize the city manager to execute the agreement
7. DISCUSSION OF ITEMS NOT FOR ACTION
7a Staff presentation on current Capital Improvement Projects
7b Monthly Financial Report - December 2016
7c Update on the status and activities of the Regional Transportation
Council (RTC) - Councilmember Mike Taylor
8. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON
THE AGENDA
9. REPORTS
Sign Board of Appeals Minutes - February 9, 2016
Planning and Zoning Commission Minutes - December 12, 2016
10. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A
RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR JANUARY
17, 2017 - READING AND PUBLIC HEARING - RESOLUTION R-17-
4085
11. ADJOURNMENT
I hereby certify this agenda was posted on City Hall bulletin boards Friday,
January 13, 2017 by 5:00 p.m.
City Council Agenda January 17, 2017
City of Colleyville Page 4
Amy Shelley, TRMC
City Secretary
A quorum of any Colleyville board, commission, or committee may be present at
this meeting.
Any matter on this agenda may, at the discretion of the governing body, be
opened for public comment and discussion.
If you plan to attend this public meeting and have a disability that requires special
accommodations, please advise the City Secretary at least 48 hours in advance at
817.503.1133, and reasonable accommodations will be made to assist you.
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number WS-1 Agenda Date 01/17/2017
Type Worksession
Department Police
Title
Presentation of the Annual Crime Report
Strategy Map Connection
C5- Achieve the highest standards of safety & security
Explanation
On the heels of reaching a historic milestone in 2015 for the lowest reported Part 1 Crime in
recorded history, the City of Colleyville saw a slight increase in overall crime in 2016. The
Colleyville Police Department employed a variety of strategies, technology, and analysis to
develop intelligence, identify trends, and quickly deploy resources in a directed fashion to
ensure Colleyville remains a safe and secure community. Although overall Part 1 crime saw an
increase in 2016, violent crime dramatically decreased by 60 percent.
Crime Reporting
Part 1 Crime reporting is used for crime analysis both locally and statewide through the
Uniform Crime Report (UCR). The objective of the Uniform Crime Reporting program is to
produce reliable crime statistics for law enforcement administration, operation, and
management. This is accomplished through the recording and reporting of the eight Crime
Index Offenses (Part 1 Offenses); Murder, Rape, Robbery, Aggravated Assault, Burglary, Theft,
Auto Theft, and Arson.
Law enforcement agencies report the number of known index crime offenses from their record
of complaints from victims, reports from witnesses, and from crimes discovered by the agency
during operation. Reports that are determined to be unfounded are eliminated from the totals.
The resulting number of “offenses known to law enforcement officials” is reported without
regard to whether arrests were made, stolen property recovered, or prosecution took place.
Each month, the Colleyville Police Department prepares and submits specific known crime
statistics to the Federal Bureau of Investigations (FBI), through the Texas Department of
Public Safety. Although these crime statistics do not reflect all reported crimes, it is what
Colleyville and other police agencies around the country are measured against. Crimes not
tracked as index offenses include Criminal Mischief, Criminal Trespass, Simple Assault,
Forgery, and other property and minor offenses against individuals.
2016 vs. 2015 Crime Comparison
In Colleyville, the UCR Part 1 Offense comparison for 2016 versus 2015 reports an increase in
property crime of 14 percent. There were 104 thefts reported in 2016 as compared to 106 in
2015, a 2 percent decrease. This decrease was driven by a 19 percent decrease in Other Theft
offenses. In 2016, there was an increase in reported burglaries compared to 2015. This
increase was driven by an increase in lawn equipment burglaries from residential
sheds. Burglaries increased from 25 in 2015 to 45 in 2016, an 80 percent increase.
City Council Agenda Briefing
City of Colleyville Page 2
Violent crimes, which include murder, rape, aggravated assault, and robbery decreased during
this time period from 15 to 6, a decrease of 60 percent. A year to year comparison of 2016 to
2015 shows a total of 155 Part 1 Offenses as compared to 146 in 2015. Overall crime for
Colleyville in 2016 increased 6 percent.
Traffic enforcement plays a crucial role in effective crime reduction strategies. Research from
the National Highway Traffic Safety Administration has shown that effective traffic enforcement
at high accident locations correlate to not only reductions in traffic accidents, but also
reductions in Part I offenses. This occurs because of highly visible, targeted traffic
enforcement to the affected areas and the knowledge that crimes often involve the use of
motor vehicles. In 2016 Colleyville remarkably had the exact same number of reported traffic
accidents as in 2015.
Part 2 Offenses Summary
Part 2 Offenses are generally thought of as minor crimes. These include simple
assaults, runaways, public intoxication, curfew and other similar type offenses. Colleyville
experienced an increase in Part 2 crimes in 2016 compared to 2015. There were 526 Part 2
Offenses in 2016 and 405 in 2015.
Crime Reduction Strategies
There are numerous factors that successfully impacted overall crime in Colleyville over the last
several years. The core element of our crime reduction strategy is ensuring that our officers
are proactively addressing crime rather than reacting to it. Emphasis is placed on fostering
strong relationships with the community. Through the COMPSTAT process we develop timely
and accurate intelligence information, rapidly deploy the proper resources, develop and utilize
effective tactics and engage in relentless follow-up. The COMPSTAT model emphasizes
accountability within the organization and promotes creative solutions to identified problems.
The department also continues to support community partnership programs, such as the
Citizens Police Academy, Citizens on Patrol (COP), Coffee with Public Safety, and
Explorers. These programs provide an excellent opportunity for our officers and community
partners to work hand-in-hand with one another toward the common goal of keeping
Colleyville safe.
Colleyville’s emphasis on public safety has created an environment that fosters a safe
community. As a result, the City of Colleyville has experienced a phenomenal decline in crime
since 2010. Through the continued utilization of effective management practices, a professional
and engaged workforce, and continued investment in resources, the Colleyville Police
Department will meet each new challenge the future brings with confidence and determination.
Attachments
1.2016 Annual Crime Report
2016 ANNUAL CRIME REPORT
Colleyville Police Department
January 17, 2017
WHAT IS UNIFORM CRIME REPORTING (UCR)?
The objective of the Uniform Crime Reporting program is to produce reliable
crime statistics for law enforcement administration,operation,and management.
This is accomplished through the recording and reporting of the eight (8)Crime
Index Offenses (Part 1 Offenses);
Murder
Rape
Robbery
Aggravated Assault
Burglary
Theft
Auto Theft
Arson
2016 ANNUAL CRIME REPORT
Change in Crime
6%
Part 1 Crimes 2015 2016 Change
Murder 0 0 N/A
Rape 4 1 -75%
Aggravated Assault 7 3 -57%
Robbery 4 2 -50%
Total Violent 15 6 -60%
Burglaries
Non-Residential 9 13 44%
Residential 16 32 100%
Thefts
Burglary of Vehicle 32 41 28%
Other Theft 73 59 -19%
Auto Theft 1 4 300%
Arson 0 0 N/A
Total Property 131 149 14%
Total Part 1 146 155 6%
2016 RESIDENTIAL SHED BURGLARY OFFENSES
2016 RESIDENTIAL SHED BUGLARY OFFENSES
•The theft of lawn equipment or any other item(s)
from a locked or unlocked residential shed is
classified by UCR as a Residential Burglary
•Reported Residential Burglary offenses doubled
from 2015 (16) to 2016 (32)
•This increase was a direct result of the increase
of reported shed burglary offenses this year
•In 2016 –there were 21 reported shed burglary
offenses compared to only 1 in 2015
•The increase of 20 shed Burglary offenses
accounted for 14%of all Part I offenses.
2016 ANNUAL CRIME REPORT PART 2 OFFENSES
Summary of Uniform Crime Reporting Part 2 Offenses
2015 vs 2016
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2016 2015
Pa
r
t
-2
C
r
i
m
e
s
Curfew & Loitering Law Violations 0 0 0 0 0 0 0 0 0 0 0 0 0 1
Disorderly Conduct 0 1 0 0 0 0 0 0 0 0 1 0 2 1
Driving Under the Influence 9 13 11 13 8 12 11 7 10 9 0 7 110 128
Drug Offenses (Possess -Sale/Mfg.)3 9 14 7 7 5 7 7 4 5 2 6 76 49
Embezzlement 0 0 1 0 0 1 0 0 1 2 2 0 7 4
Forgery 0 0 0 3 0 2 1 1 1 1 0 2 11 9
Fraud (Credit Card Abuse, Theft of Serv.)5 2 4 9 5 9 4 8 11 5 8 6 76 30
Gambling Offense 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Liquor Laws 4 1 5 4 1 1 3 0 1 0 2 1 23 9
Offenses Against Family and Children 0 0 0 0 0 0 0 0 1 0 0 0 1 0
Prostitution / Vice 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Public Intoxication 0 1 1 0 3 2 3 2 0 2 2 1 17 16
Runaway 0 0 0 0 0 0 0 0 1 0 0 0 1 6
Sex Offenses 0 1 0 0 0 0 2 0 0 0 0 0 3 2
Simple Assault 2 3 5 3 4 1 3 6 4 1 4 0 36 54
Stolen Property; Buy, Recv., Poss.0 0 0 0 0 0 0 0 0 0 0 0 0 0
Vandalism 0 2 3 4 3 3 0 1 3 0 2 2 23 37
Weapons 3 1 1 2 1 1 1 2 2 1 2 1 18 6
All Other Offenses (except traffic)10 6 9 11 15 10 13 9 7 11 12 9 122 53
Total 2016 Part-2 Crimes:36 40 54 56 47 47 48 43 46 37 37 35 526 405
Total 2015 Part-2 Crimes:28 23 27 24 45 35 38 37 26 39 36 47
CRIME REDUCTION TREND
305
201
185 184
152 146 155
2010 2011 2012 2013 2014 2015 2016
2010 to 2016 CRIME REDUCTION
OVERALL CRIME
REDUCTION
COMPARED TO
2010
49%
CO
L
L
E
Y
V
I
L
L
E
P
O
L
I
C
E
D
E
P
A
R
T
M
E
N
T
PA
T
R
O
L
AC
T
I
V
I
T
Y
2
0
1
6
•Calls for Service 7,884 to 7,640 -3%Decrease
•Officer Initiated 5,622 to 4,526 -19%Decrease
•Arrests up 740 to 984 -33%Increase
•Part 1 Offenses 146 to 155 -6%Increase
•Burglary of Vehicle 32 to 41 -28%Increase
•Home/Bus Burglaries 25 to 45 -80%Increase
•Traffic Stops 20,610 to 21,650 -5%Increase
•Crash Reports 210 to 210 –No Change
•Conducted 30,518 Business, Home, & Park Checks
7884
5622
740 146 32 25
20610
210
7640
4526
984 155 41 45
21650
210
0
5000
10000
15000
20000
CFS Self Initiated Arrests Part 1 Burglary of Vehicle Home/Bus Burglaries Traffic Stops Crash Reports
2015 2016
CO
L
L
E
Y
V
I
L
L
E
PO
L
I
C
E
D
E
P
A
R
M
E
N
T
CR
I
M
I
N
A
L
I
N
V
E
S
T
I
G
A
T
I
O
N
S
A
C
T
I
V
I
T
Y
2
0
1
6
In 2016,Colleyville Police Department’s Criminal
Investigations Division received 721 new case
assignments.
On average,2.9 new cases were assigned per day.
Annual Clearance Rate
•21%Part 1 Clearance
•Violent –67%Clearance
•Property –19%Clearance
•79%Part 2 Clearance
Other points of interest include:
•Submitted 2,209 Investigative Supplements
•100%Three day victim contact
•720 Hours -Crime Scene Investigation and Related Training
•24 Hours -Digital Video Recovery Training
Extra Duties:
•Crossing Guard Administrator
•Citizens on Patrol
•Firearms Instructor
•Child Abduction Response Team
•Taser Instructor
•Lock Box Program
•Sex Offender Registration and Management
0
2
4
6
8
10
12
14
16
18
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Part I 14 15 15 18 11 10 14 5 12 13 12 16
Cleared 3 4 3 3 3 0 2 4 1 4 3 3
Ca
s
e
s
Twelve Month Part 1 History
0
10
20
30
40
50
60
70
80
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2015 59 62 53 73 66 67 65 79 58 73 71 67
2016 57 70 75 79 65 56 54 52 70 51 44 48
Ca
s
e
s
O
p
e
n
e
d
2015 -2016 Case Assignment Comparison
KEEPING COLLEYVILLE SAFE
•Keys to our success
–Pro-active approach
consisting of multi-layered
strategies built upon a solid
community policing
foundation.
Community Policing
Persons, Places and
Behaviors
Intelligence Led Policing
Compstat
Problem Solving
Predictive &
Preventive
DDACTS
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number WS-2 Agenda Date 01/17/2017
Type Worksession
Department City Manager
Title
Discussion of a prohibition of overhead utility lines
Strategy Map Connection
B2- Proactively seek process improvements and sustainable solutions
F3- Forecast needs and plan for the future, balancing priorities with resources
Explanation
Discussion of overhead utility lines on SH26 is placed on the agenda at the request of
Councilmember Jody Short.
Background. In 2005, the City held a bond election that included a proposition that
would have funded moving the overhead utility lines along Colleyville Boulevard/State
Highway 26 (SH26) underground upon their relocation for the SH26 reconstruction
project. That proposition was not approved. However, with the reconstruction and
widening of SH26 now underway, the City Council has recently suggested that the
subject should be revisited and requested information related to burying the overhead
utility lines along the corridor. The City Council has expressed a strong desire to bury
the overhead utility lines, and if not feasible due to monetary constraints, at a
minimum the City should prohibit future overhead lines along Colleyville Boulevard.
Purpose. The purpose of this item is to discuss taking action that would prohibit the
installation of new overhead utility lines along Colleyville Boulevard by requiring that
future developments install utility lines underground. Currently the Land Development
Code has no such prohibition. Typical utilities that utilize overhead lines include
electricity, telephone, cable, and television. As an extension, the discussion should also
consider this prohibition to apply City wide.
Benchmark Analysis. Per the table below, it is common for cities to have ordinances
restricting the installation of new overhead utility lines. The primary reason for such
ordinances is to increase the aesthetics within a community and also to require new
development to bear all, or a portion of, the cost. Initial research showed that the
immediately surrounding communities are prohibiting new overhead utility line
installation for new development.
City Council Agenda Briefing
City of Colleyville Page 2
For the City of Colleyville, a requirement for all new development City wide (not just
for new development along Colleyville Boulevard) would be consistent with many of the
immediately adjacent communities, as well as others within the region.
Factors to Consider. There are many factors to consider with the prohibition of
overhead utility lines in the future, as well as taking action to bury what exists today
and to what extent the regulation will apply.
1.Land area available – With the burial of utilities, additional land area is needed to
accommodate the transformer units that will be needed. As it relates to SH26, no
plans were made to bury the overhead utility lines along the corridor, thus
additional right-of-way was not acquired to allow for underground installation.
The presence of other underground utilities, sidewalks, and landscaping could
potentially hinder proper installation of underground utilities. Where sufficient
right-of-way does not exist, more would need to be purchased or easements
would need to be acquired.
2.Cost – Major efforts to bury overhead utility lines would require planning in order
to pay for the project. Even smaller efforts would be expensive and may not be
feasible.
3.New development vs. redevelopment – Communities with a prohibition of
overhead utilities typically only require underground utilities with new
development. This is because the infrastructure does not exist therefore, it can
be accommodated easier. Redevelopment will have existing overhead utility lines
to contend with that can make the project difficult to initiate if the lines must be
buried.
Colleyville Boulevard (State Highway 26). Construction has begun on Colleyville
Boulevard to convert the roadway from a five-lane arterial roadway to a six-lane
arterial with a center median to include turn lanes. The overhead power lines are not
going to be buried as part of this TxDOT project. Consulting with a representative from
City Council Agenda Briefing
City of Colleyville Page 3
Oncor Electric, the estimated cost for burying the overhead utility lines would be
approximately $32 million, or about $1,000 per linear foot. The project is
approximately 16,000 linear feet in length with overhead utilities along both sides.
Case Study – Flower Mound, Texas
Per the attached article, the Town of Flower Mound requires developers to bury utility
lines on property being developed or redeveloped. The high cost of burying these lines,
which currently costs approximately $1,000 per linear foot, has resulted in many
developers requesting waivers from this requirement. Historically, these waivers have
been regularly granted.
Recently a Flower Mound councilman suggested that developers be required to pay a
portion of the cost to bury utilities into a fund, similar to a Park Land Dedication Fund.
The thought is that over time, the fund would have a balance large enough to pay the
cost to bury large stretches of utilities, as opposed to small sections, which their area
utility companies do not support.
Flower Mound will explore this, and other creative legal means, of addressing their
desire for underground utilities.
Future Development
Remaining developable land in Colleyville is limited. Two large and prominently located
pieces of land currently being marketed for development are the Northern Gateway,
and a tract of land at the intersection of Precinct Line Road and W. L.D. Lockett Road.
Today, there are no overhead utilities present on the western portion of the Northern
Gateway’s frontage with Colleyville Boulevard. No overhead utilities exist on the
frontage of Precinct Line Road on the above mentioned property either.
Should the City Council desire these properties to be serviced by underground utilities
at the time of their development, an amendment to the Land Development Code is
necessary.
Summary
An amendment to the Land Development Code to require that new utilities be installed
underground will bring the City of Colleyville in line with the surrounding communities.
The standard is for new development only to be under this obligation. However, if
desired, this requirement could be extended to include redevelopment with the caveat
that the City Council may be placed in the position of considering waivers to this
regulation. The City Council could also discuss whether to make this regulation
applicable to Colleyville Boulevard only or applicable City wide.
Attachments
1.Underground Utility Presentation: January 17, 2017
2.Benchmark Analysis - Underground Utilities
3.Star Local Media Article - Flower Mound
Prohibition of Overhead Utility Lines
City Council Worksession
January 17, 2017
Purpose
1.Discuss possible prohibition of the installation of new overhead utility lines along Colleyville
Boulevard by requiring that future developments install utility lines underground
‒Currently the Land Development Code has no such prohibition. Typical utilities that utilize
overhead lines include electricity, telephone, cable, and television.
2.Consider this prohibition to apply City wide
Colleyville Boulevard (SH26)
•Colleyville Boulevard is converting from five-lane arterial roadway to a six-
lane arterial with a center median
•Overhead power lines are not to be buried as part of the project
•Oncor Electric estimated cost to bury overhead utility lines at ±$32 million,
or $1,000/linear foot
•±16,000 LF, overhead utilities on both sides
•Prohibit construction of future overhead utility lines along Colleyville
Boulevard
•Surrounding communities prohibit new overhead utility lines for new
development
•Prohibition of overhead utility lines City wide?
Benchmarking
Factors to Consider
•Land area available
•accommodate transformer units
•Presence of other underground utilities, sidewalks, and landscaping
•Purchase additional right-of-way or acquire easements
•Cost – $1,000 per linear foot to bury existing overhead utility lines
•New development vs. redevelopment
•New development is the standard
•Infrastructure does not exist, therefore, can be accommodated easier
•Redevelopment will have existing overhead utility lines to contend with
•Waivers can be approved by City Council
Case Study
Flower Mound, Texas
•City requires developers to bury utility lines on property being developed or redeveloped
•The cost of burying power lines is approximately $1,000 per linear foot
•The high cost leads many developers to apply for waivers from this regulation, which are regularly
granted
•Councilman suggests a program, similar to Park Land Dedication fees, in which developers pay a
percentage of the cost to bury utilities into a fund, which is later used to bury utilities in areas of
high visibility
•It is suggested that this approach would, overtime, yield the funds necessary to bury large
stretches of utilities, as opposed to small sections, which utility companies do not support
•Flower Mound will explore the legal aspects of such a program
Source: Star Local Media - January 5, 2017
Future Development
Northern Gateway
(no overhead utilities on the frontage west of Colleyville Blvd.)
Precinct Line Road
•Staff is seeking City Council direction to draft a Land Development Code
amendment
•An amendment to the Land Development Code to require that new
utilities be installed underground will bring the City of Colleyville in
line with the surrounding communities
•The standard is for new development only to be under this obligation
•If desired, this requirement could be extended to include
redevelopment
•Make this regulation applicable to Colleyville Boulevard only or
applicable City wide?
Summary
Questions and Discussion
Benchmark Analysis
1 of 7
SOUTHLAKE
Section 8.05. Newly Installed Utilities Required to be Underground (As amended by Ord. No. 483-O)
A. Generally: In addition to all other requirements set forth in other applicable ordinances and
regulations of the City, all subdivisions and plats submitted pursuant to this ordinance shall:
1. Require and provide that all newly installed electric utility lines and wires that will be operated at
nominal voltages, all telephone utility lines and wires, all cable television and other
communication or utility lines and wires, and all terminals shall be installed, placed and
constructed underground; and cable television, telephone, and electric transformer and primary
switching gear may be pad mounted or placed underground.
B. Charges: Nothing in this ordinance or any other ordinance of the City of Southlake shall prohibit or
restrict any electric, telephone or other utility or communications company from charging the owner,
developer or subdivider of or within a subdivision for the difference between the cost of constructing
overhead lines and wires and placing the same underground, or from charging the owner developer
or subdivider of or within a subdivision for extension of its lines and wires, in accordance with the
methods and procedures set forth in the respective utility's or communications company's approval
tariff. It shall be the responsibility and duty of any such owner, developer or subdivider of, or within
a subdivision, to pay all such charges to any such utility or communications company. No such
utility or communications company shall be required to begin construction unless and until the
owner, developer or subdivider of, or within a subdivision, has made arrangements satisfactory to
the utility or communications company for the payment of the charges specified in this Section.
C. Provision of Temporary Utility Service: Nothing in this ordinance shall in any way prohibit or
restrict any utility company from providing temporary utility service, provided that such temporary
service shall be limited to twelve (12) months, and shall be subject to a $2,000.00 fine for each day
in excess of that.
D. Street Lighting: Nothing in this ordinance shall restrict or prohibit the placement, erection, or
construction of street lighting poles or standards above ground, provided all lines and wires used to
provide such lighting are placed underground.
E. Placement of Equipment: All electric, telephone, and cable, utilities shall be placed in the rear
easement unless otherwise approved by City Council as a part of platting process. Mechanical
equipment, transformers, and other visible installations will not be permitted in the front yards of
any lots. Occasional location in the front yard area may be permitted for unusual conditions if said
locations have been indicated on an approved preliminary plat. All such equipment that is installed
above ground will be low profile in nature and will not exceed thirty (30) inches in height.
Placement of such equipment shall be such that it is located as near the rear property line as possible.
Switch gear will be located such that it maintains low visibility but may be placed convenient to and
accessible from the street.
F. All above ground equipment shall be screened from public view, in such a manner that the ground
equipment cannot be seen from a public right-of-way. Said screening shall be completed at the time
of installation by the utility company and/or developer.
Benchmark Analysis
2 of 7
NORTH RICHLAND HILLS
Sec. 110-367. - Construction in public rights-of-way.
(a) Utilities to be in rights-of-way or easements; underground utilities, exceptions. All public utilities
shall be constructed within a public street right-of-way or an appropriate public utility easement.
When a proposed water or sewer line or a drainage facility will be placed adjacent to a public road
maintained by the Texas Department of transportation, a separate specific use easement document
shall be provided for each utility or drainage facility. Public utilities shall be placed underground in
new subdivisions absent a compelling demonstration that this requirement is unreasonable, or
unfeasible.
(b) Underground utilities at rear of lot (October 13, 2003 to November 10, 2003). In residential
subdivisions with final plats approved on or after October 13, 2003, and on or before November 10,
2003, underground electric utilities may be allowed in an easement not greater than 10 feet wide
along the front or side property lines as long as above-ground electrical transformers and other
electrical appurtenances in such subdivisions do not exceed 36 inches in height, are placed on a
concrete pad not exceeding 18 square feet in area enclosed on three sides by living evergreen plant
screening at least 10 inches higher than the transformer, but not exceeding four and one-half feet in
height, with the open side away from the nearest street. The owner of the lot where the transformer is
located shall be responsible for the initial planting of the plant screening which shall be in place
prior to final inspection of the house on such lot. In the event the homeowner's association wishes to
install the plant screening, it may do so before any homes receive final inspection. The homeowner's
association will be responsible for the maintenance of the screening in either case. The foregoing
requirements shall be exclusive and the remaining subsections of this section shall not apply.
(c) Underground utilities at rear of lot (after November 10, 2003). In residential subdivisions platted
after November 10, 2003, all new residential subdivisions shall require electrical,
telecommunications and cable facilities, including new service drops, to be placed underground in an
easement at the rear lot line. Where rear lot utilities are located on corner lots, above ground
appurtenances must be located a maximum of five feet from the side building line.
(d) Transformers. All electrical transformers must be accessible by a seven (7) foot wide dedicated
Oncor utility easement that extends to the transformer. Physical access to the transformer will be
provided via a five-foot wide removable fence panel or gate located in the easement. Property
owners will be responsible for providing security for the transformer and will make sure that the
transformer is free from obstruction. The city will make reasonable efforts through communication
and code enforcement to assure that residents provide unobstructed access including unlocked gates.
The necessity for removal of minimal fencing and/or landscaping within easements to permit the
replacement of facilities, appurtenances, and equipment is considered to be within the definition of
reasonable access.
Transformers and other appurtenances shall not exceed 36 inches in height and transformers shall be
placed on a concrete pad not exceeding 18 square feet in area. Fire hydrants and traffic signal controllers
are exempted from the rear lot or tract line requirement.
Benchmark Analysis
3 of 7
In all cases, before construction of facilities commence, the easement shall be reduced to final grade, at
developer's sole cost and expense. Additionally, if such easement is located within a floodplain, the
entire surface of the easement shall be raised above the floodplain elevation, at developer's sole cost and
expense, before construction of the facilities commences. Sight visibility easements and horizontal clear
triangles are not appropriate locations for the placement of aboveground facilities, appurtenances, and
equipment as they would create safety concerns by blocking or impairing the visibility of vehicular
traffic.
(e) Exceptions. Exceptions to the rear lot location may be granted by providing facts and circumstances
to the Planning and Zoning Commission at the preliminary plat stage to demonstrate rear lot utility
location is not technically or environmentally feasible. Since the impact of technical and
environmental factors may differ, exceptions for each utility will be considered separately and on a
stand alone basis.
(f) Requirements for nonrear lot locations. Service lines, aboveground appurtenances and equipment
locations for utility service approved by the Planning and Zoning Commission for other than the
required rear lot locations must follow the guidelines below:
(1) Underground utility service lines shall be located within a 10 foot wide easement, equally
divided and paralleling the side property line of two adjacent lots. Aboveground electrical
transformers and other utility appurtenances located within such easements shall be located five
feet from the front building setback line.
(2) Transformers will be hinged to provide for rear service access. Access to the rear must be free
from obstructions. Additionally, the use of surface "hand boxes" versus pedestals for electric
utilities is required.
(3) Screening of the above ground appurtenance by a live vegetative screen is recommended for the
street front and sides of the pad. Maintenance of the optional screening shall be the responsibility
of the owners of the adjacent lots where the appurtenance is located.
(4) In situations where the grade requires retaining walls, the transformer pad will be located on the
lower grade and the retaining walls will be "jogged" to accommodate the transformer pad and
provide adequate service access.
(5) Exceptions to any requirement must be resolved at the preliminary plat stage.
Nothing herein shall be construed as to require utility companies to "underground" existing or new
electric facilities, nor to prohibit the upgrading, reconstruction or reconductoring of existing overhead
facilities in the city's public rights-of-way.
(Ord. No. 1982, § 1(330), 3-24-1994; Ord. No. 2774, § 1, 3-11-2004)
KELLER
Section 5.22 - Private Utility Services
A. Utility companies shall submit plans, showing the extent and location of construction, to the City
and receive a construction permit when constructing new overhead lines, underground lines, and
upgrading existing lines within the rights-of-way. Non-emergency utility work shall be coordinated
with the city’s capital improvement plan to reduce disruption due to construction to the community.
Benchmark Analysis
4 of 7
Utility companies are not required to obtain a permit in the event of an emergency in order to restore
service.
B. From and after the effective date of this Code, all subdivision plats, site plans and construction plans
filed and submitted to the City for approval shall provide for utility services such as electrical, gas,
telephone, and cable TV utility (lateral and/or service distribution) lines and wires including, but not
limited to, street lighting, to be placed underground. Existing feeder and other major transmission
lines that could not practically be placed underground may remain overhead. However, a subdivider
shall endeavor, and whenever practical (as determined by the Development Review Committee), the
City may require that feeder lines are placed away from traffic arteries (Thoroughfare Types A6D,
A4D, C4U, C2U, and C3) and/or be placed underground. Overhead feeder lines shall not be placed
along both sides of the street rights-of-way. The developer shall be responsible for obtaining
verification from the utility companies for easement locations and widths prior to the final approval
of construction plans by the City. Any changes during construction shall be approved by the utility
companies and the City of Keller.
C. Where existing overhead service or lateral/distribution utilities lines are located within the land
proposed for development and the lines must be relocated to accommodate the development, the
developer is responsible for relocation and placement of the lines underground.
D. All new service lines shall be placed underground.
E. In special or unique circumstances or to avoid severe hardships that are not strictly financial, the
City may authorize exceptions from this requirement and permit the construction and maintenance of
overhead electric utility lateral or service lines and of overhead telephone or cable TV lines and may
approve any plat or site plan with such approved exceptions.
F. Where electrical service is to be placed underground, all other utilities, including circuits for street
and site lighting, except street lighting standards, shall also be placed underground.
G. All electrical and telephone support equipment (transformers, amplifiers, switching devices, etc.,)
necessary for underground installations shall be pad mounted and screened with live screening to
block its view from public streets. Installation and maintenance of screening for electrical pad
transformers and switching equipment shall be the responsibility and at the cost of the
Developer/Owner. The location and depth of the screening material must be coordinated with the
utility companies to ensure that safe and efficient access is maintained to the equipment. The
location of all new equipment shall be shown on all Site Plans and Construction Plans.
H. Each of the utility companies shall be responsible for developing administrative policies and cost
reimbursement procedures for the installation and extension of their underground utilities. Each
utility company shall have the right to charge or recover costs associated with installing underground
utilities in accordance with the respective utility’s Tariff for Service and/or Line Extension Policy.
No utility company shall be required to begin construction of underground facilities unless and until
the owner or developer of the subdivision has made arrangements with the respective utility
company for payment in accordance with that respective utility’s Tariff for Service and/or Line
Extension Policy governing utility installations and their cost.
Benchmark Analysis
5 of 7
I. Temporary construction service may be provided by overhead electric lines and facilities without
obtaining a variance or exception, provided that when the underground utility service to any portion
of a subdivision is completed, such overhead electric lines and facilities are promptly removed.
J. All installations regulated by this section shall also conform to the standards for utility construction
as per Design Standards and Technical Construction Standards of this UDC.
FLOWER MOUND
Sec. 90-423. - Underground utilities.
All existing overhead utilities, save and except transmission facilities identified herein below, and all
new utility extensions shall be placed underground in conjunction with the development or
redevelopment of a property, subject to the following provisions:
(1) Each of the utility companies shall be responsible for developing administrative policies and cost
reimbursement procedures for the installation and extension of their underground utilities. Nothing
in this section shall prohibit or restrict any utility company from recovering the difference in cost of
overhead facilities and underground facilities in accordance with the provisions of such utility
company's approved tariff. No utility company shall be required to begin construction of
underground facilities unless and until the customer, owner, developer and/or party requesting such
facilities has made arrangements satisfactory to the specific utility company for the payment of such
difference between the cost of overhead utilities and underground facilities.
(2) All electrical, telephone, data transmission, and cable television support equipment (transformers,
amplifiers, switching devices, etc.) necessary for underground installation shall be pedestal- and/or
pad-mounted or placed underground, and the difference in cost of such facilities shall be paid to the
installing utility in accordance with provisions established in subsection (a)(1).
(3) In those cases where temporary overhead service is necessary (e.g., emergency repairs, construction
field offices, etc.) these installations shall not be in service for a period exceeding six months.
(4) Transmission facilities as indicated in exhibit ‘A’ are not required to be placed underground upon
the development or redevelopment of the properties containing such facilities.
(5) Exceptions to the standards contained in this section may be granted by the town council subsequent
to a public hearing scheduled upon request of the owner or developer.
(Code 1989, ch. 12, § 4.11; Ord. No. 93-05, § 2, 12-5-2005)
GRAPEVINE
1.6 Utilities to be underground.
A. Definitions.
Benchmark Analysis
6 of 7
Utility. A company providing electrical, telephone, cable TV, and fiber optic services within the City
of Grapevine under a franchise agreement with the City of Grapevine.
Transmission lines. Those electrical lines operated at nominal voltages of 60,000 volts or higher.
Feeder lines. Those electrical lines that emanate from substations to distribute power throughout an
area.
Lateral lines. Those electrical lines that emanate from an electric feeder line and are used to
distribute power to smaller areas of electric consumers and service lines.
Service lines. Those electrical lines which through a transformer connect a lateral line to a customer's
service entrance.
B. Attached hereto as Exhibit "A", and made a part hereof for illustrative purposes only, is a diagram
depicting electrical distribution equipment. (Exhibit "A" is not included herein but is on file and
available for inspection in the office of the city clerk)
C. Subject to the requirements and conditions of this ordinance, new electric lateral lines and service
lines shall be placed underground, throughout new subdivisions for which final plats or site plans are
approved subsequent to the effective date of this ordinance, except when such lateral lines or service
lines are emplaced or installed in connection with a utility's replacement, supplementation, or
upgrade of an existing aerial utility system.
D. Electric transmission and feeder lines may, at the discretion of the responsible utility company, be
placed above ground.
E. In case of special or unique circumstances, or to avoid undue hardship, the city council of the city
may authorize variances or exceptions to the requirements of Item 1.6(C).
F. Where, in accordance with this ordinance, electric utility service lines are required to be placed
underground, telephone service, cable TV, fiber optic and street lighting shall also be placed
underground, except for light standards.
G. Where electric lateral lines and service lines are approved to be placed above ground, telephone
service, cable TV, fiber optic and street lighting may also be placed above ground if attached to
existing electric poles.
H. All electric, telephone, fiber optic, and cable TV support equipment (transformers, amplifiers,
switching devices, etc.) necessary for underground installations shall be pad mounted or placed
underground, and the difference in the cost of providing or installing such facilities, resulting from
their installation underground, shall be paid to the installing utility company in accordance with the
requirements of Item 1.6(I) hereinbelow.
I. A utility company which provides underground utility service, to include, without limitation,
installing underground utility lines, shall be reimbursed for and recover the difference in cost, if any,
between the installation, operation, maintenance, and anticipated upgrade of such service, and the
installation, operation, maintenance, and anticipated upgrade of comparable or equivalent overhead
service. The amount to be recovered shall be based on the utility company's reasonable estimate of
such difference in cost, and shall be paid to the utility company, by the utility customer receiving
Benchmark Analysis
7 of 7
such service, at such time as the underground utility service is first provided. Utility companies shall
be responsible for developing administrative policies and cost reimbursement procedures to allow
for the recovery of such differences in cost. No utility company shall be required to begin
construction of underground facilities unless and until the owner or developer of the property has
made arrangements satisfactory to the specific utility company for the payment of such difference
between the cost of overhead facilities and underground facilities.
J. Temporary service during construction may be provided by overhead utility lines and facilities prior
to final release of the underground service. Following final release of the underground permanent
service, the temporary overhead service shall be removed within 45 days.
K. The electric utility company may plan and construct overhead electric feeder lines on perimeters of
subdivisions or property without obtaining a variance. Telephone, cable television, and fiber optic
lines may be constructed overhead where overhead electric utility lines are permitted.
L. Nothing contained herein shall be construed to require any existing overhead facilities to be placed
underground or to prohibit the upgrading, reconstruction or reconductoring of any existing overhead
facilities with overhead construction.
COPPELL
Sec. 13-12-1. - Utility services—General.
A. All services for utilities shall be made available to each lot in such a manner so as to eliminate the
necessity for disturbing the street and alley pavement, curb, gutter, sidewalks, and drainage
structures when connections are made.
B. All gas, electric, telephone utilities, street lighting, and cable television shall be underground except
where conditions do not warrant underground installations.
C. All support equipment (transformers, amplifiers, switching devices, etc.) necessary for underground
installations shall be pad mounted or placed underground.
D. The electric utility company shall be responsible for developing administrative policies and cost
reimbursement procedures for the installation and extension of underground electric service. These
policies shall permit the electric company to recover the cost differential between extending and
installing overhead and underground service.
E. The developer shall furnish all easements and right-of-way necessary for construction of electric,
gas, street lighting, telephone and cable television service to the subdivision.
F. Overhead services will not be permitted to cross public rights-of-ways.
G. All borings will be required to be completed by methods as approved by the city.
(Ord. No. 2015-1421 , § 1(Exh. A), 9-22-15)
http://starlocalmedia.com/theleader/news/flower-mound-to-discuss-idea-on-getting-some-power-
lines/article_3ec3ec26-d393-11e6-89b5-cf5ab620994f.html
FEATURED
Flower Mound to discuss idea on getting some power
lines buried
Chris Roark, croark@starlocalmedia.com Jan 5, 2017
Flower Mound is known for its aesthetics.
Tight development standards. Stringent code enforcement. Well-maintained parks.
Chris Roark/staff photo
Utility lines line Flower Mound, but Councilman Don McDaniel said he would like to have a system in place where th
to have the lines buried at key locations.
Page 1 of 4Flower Mound to discuss idea on getting some power lines buried | News | starlocalmedia...
1/11/2017http://starlocalmedia.com/theleader/news/flower-mound-to-discuss-idea-on-getting-some-p...
But when it comes to utility poles, that's an eyesore that's been hard to control.
For years, town officials have tried to find ways to bury utility lines to keep the
unsightly, and unsafe, poles from lining the town's roads.
In fact, there's an ordinance in place that requires developers to bury utility lines on
property they are developing or redeveloping.
But the cost of doing that is too much of a burden, developers say. As a result, they
apply for waivers through the council and are almost always granted the exception.
Councilman Don McDaniel thinks there may be a way around it.
During the Dec. 19 meeting when the council approved a waiver for the Bradford Park
project, McDaniel suggested a program in which developers of an incoming project
would pay a proportionate amount of money into a fund, similar to what the town
requires for park dedication fees. Money from the park fund later goes toward parks
projects.
McDaniel said he envisions a formula – specifics to be determined later – where a
developer would pay a certain percentage of the cost to bury the lines into the fund.
“So as that dedicated fund grows, we can use that to the economy of scale to work
with CoServ and other utility companies to bury long segments of utilities to benefit a
large portion of our population,” McDaniel said. “Highly visible areas and areas where
we can greatly improve the safety.”
He said it would essentially be a discount of what the developer would pay if an
exception isn’t granted.
And to the developers who see it as an added expense, McDaniel said it could be
worse.
“If we get a council later that says no more waivers, that’s expensive,” McDaniel said. “I
Page 2 of 4Flower Mound to discuss idea on getting some power lines buried | News | starlocalmedia...
1/11/2017http://starlocalmedia.com/theleader/news/flower-mound-to-discuss-idea-on-getting-some-p...
want to meet in the middle.”
Kendra Stephenson, a consultant for the Bradford Park project and a former
councilwoman, agrees that the current ordinance is hard to enforce.
“CoServ doesn’t like to bury lines in short distances,” Stephenson said. “So that makes
it hard.”
Regarding the idea for the fund, she questions how feasible it is.
“In a perfect world, I would like all of the lines buried,” Stephenson said. “But the
difficulty, especially in central Flower Mound where it’s mostly developed, I’m not sure
how you would amass enough money to bury very many lines.”
McDaniel, like other council members before him, said it would be nice to not have
the utility lines visible, but requiring developers to spend the money to bury them is
unrealistic. He said the going rate for burying utility lines is $1,000 per linear foot.
The cost can add up quickly. For example, in 2009, Lewisville ISD asked for a waiver to
bury its lines as part of a site plan for a field house at Flower Mound High School. A
district representative estimated at the time it would cost about $500,000 to bury
them. The council denied the exception request.
“I would love to wave a magic wand and come up with the hundreds of millions of
dollars it would take to do it,” McDaniel said. “But not to the point where we are
punishing the property owner to bury their lines when we leave miles and miles of
them up in the rest of the town. It's a violation of property owners' rights.”
Further, McDaniel said the requirement is a burden on the utility companies, which he
said won’t support going through the process of burying lines for small stretches of
land.
And in those small areas, McDaniel questions what the benefit would be.
Page 3 of 4Flower Mound to discuss idea on getting some power lines buried | News | starlocalmedia...
1/11/2017http://starlocalmedia.com/theleader/news/flower-mound-to-discuss-idea-on-getting-some-p...
“You take out two to four poles, but then you have to double up on the other end to
support the gap in the middle,” McDaniel said. “So the net result is you get rid of one
or two poles, and it costs hundreds of thousands of dollars.”
The council is expected to have discussion on the issue at its next meeting.
“I think it's a great idea,” said Town Manager Jimmy Stathatos. “Ultimately, everyone
wants the lines buried. We just have to make sure that whatever program we come up
with is legal. But I love the creativity of it.”
Follow us on Twitter!
@FMLeaderNews
Like us on Facebook!
TheLeaderNews
Page 4 of 4Flower Mound to discuss idea on getting some power lines buried | News | starlocalmedia...
1/11/2017http://starlocalmedia.com/theleader/news/flower-mound-to-discuss-idea-on-getting-some-p...
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number WS-3 Agenda Date 01/17/2017
Type Worksession
Department City Secretary
Title
Discussion of the January 17, 2017, City Council regular agenda items
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 1 Agenda Date 01/17/2017
Type Executive Session
Department City Secretary
Title
Section 551.071 - Legal - Consultation with attorney on legal issues raised by
public hearing or action items on the agenda
Section 551.071 - Legal - Consultation with the City Attorney regarding
contemplated or threatened litigation concerning the TexRail right-of-way work
within the incorporated limits of the City
Section 551.071 - Legal - Consultation with attorney regarding litigation - Lincoln et
al v. City of Colleyville
Section 551.071 - Legal - Consultation with City Attorney regarding litigation - Jane
Doe v. City of Colleyville
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value
of real property for City facilities
Section 551.074 - Personnel - Deliberate the appointment, employment,
evaluation, and the duties of the Chief Financial Officer
Section 551.087 – Economic Development - Discuss or deliberate regarding
commercial or financial information that the City has received from business
prospects that the City seeks to have locate, stay, or expand in the City and with
which the City is conducting economic development negotiations; deliberate the
offer of a financial or other incentive to a business prospect
Attachments
RESOLUTION R-17-4083
A RESOLUTION APPROVING COUNCIL ACTION
REGARDING EXECUTIVE SESSION ITEMS AT THE REGULAR
CITY COUNCIL MEETING OF
JANUARY 17, 2017
WHEREAS,following discussion in Executive Session, and in full
accordance with the requirements of the Open Meetings Act,
the City Council determines that the following action is in the
best interests of the health, safety and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1.THAT
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF _ AYES, _ NAYS AND _ ABSTENTIONS ON THIS
THE 17 TH DAY OF JANUARY 2017.
Mayor Richard Newton Mayor Pro Tem Chris Putnam
Place 1, Tammy Nakamura Place 5, Nancy Coplen
Place 2, Bobby Lindamood Place 6, Mike Taylor
Place 4, Jody Short
ATTEST: CITY OF COLLEYVILLE
Amy Shelley, TRMC Richard Newton
City Secretary Mayor
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 3 Agenda Date 01/17/2017
Type Announcements, Proclamations, and Presentations
Department Colleyville Center
Title
In recognition of service on a City of Colleyville Board, Commission, or Committee
In recognition of Colleyville's Featured Business of the Month - Take 5 Birkenstock,
5509 Colleyville Boulevard, Suite 260, Store Owner Rick LeRoy - Mayor Richard
Newton and Executive Director of Economic Development and Communications
Mark Wood
Attachments
1.In recognition of service to a City Board, Commission, or Committee
In recognition of service to a City of Colleyville
Board, Commission, or Committee
ARCHITECTURAL REVIEW COMMISSION
Jim Makens - 2011-2016
Brian Margetts - 2016
Christina Keilson Talley - 2011-2016
COLLEYVILLE CENTER ADVISORY COMMITTEE
Tom Westerman - 2000-2016
HISTORICAL PRESERVATION COMMITTEE
Louis Miller - 2006-2016
LIBRARY BOARD
Vernon Noronha - 2013-2016
METROPORT TEEN COURT ADVISORY BOARD
Linda Barton - 2015-2016
Rich Hendler - 2014-2016
PARKS AND RECREATION ADVISORY BOARD
Debra Minea - 2015-2016
Leti Carson - 2013-2016
Charles Bethards - 2010-2016
Ken Llewellyn - 2008-2016
Michelle McGarry - 2014-2016
PLANNING AND ZONING COMMISSION
Jeff Byerly - 2002-2016
Jim Gotcher - 2012-2016
David Phelps - 2006-2016
Carel Tornes - 2013-2016
David Wheelwright - 2010-2016
RESOLUTION R-17-4084
A RESOLUTION APPROVING CITY COUNCIL ACTION UNDER
CONSENT ITEMS AT THE REGULAR CITY COUNCIL MEETING OF
JANUARY 17, 2017
WHEREAS,City Council has taken action on certain items on the agenda
under Consent Items.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1.THAT the agenda decisions approved by City Council action
under Consent Items as follows are hereby adopted:
a.Approval of the minutes of the regular City Council meeting of
January 3, 2017
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF ___ AYES, ___ NAYS, AND ___ ABSTENTIONS
ON THIS THE 17TH DAY OF JANUARY 2017.
Mayor Richard Newton Mayor Pro Tem Chris Putnam
Place 1, Tammy Nakamura Place 5, Nancy Coplen
Place 2, Bobby Lindamood Place 6, Mike Taylor
Place 4, Jody Short
ATTEST:CITY OF COLLEYVILLE
Amy Shelley, TRMC Richard Newton
City Secretary Mayor
City of Colleyville Page 1
City of Colleyville
City Council
Minutes - Draft
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Tuesday, January 3, 2017 City Council Chambers
Mayor Richard Newton called the Colleyville City Council Worksession to order on
Tuesday, January 3, 2017, at 5:30 p.m.
ROLL CALL: Mayor Richard Newton, Mayor Pro Tem Chris Putnam, and
Councilmembers Tammy Nakamura, Bobby Lindamood, Jody Short, Nancy Coplen
and Mike Taylor
City Manager Jennifer Fadden, Deputy City Manager Chris Fuller, Assistant City
Manager/Director of Public Safety Mike Holder, Fire Chief Brian Riley, Assistant
Police Chief Robert Hinton, Chief Financial Officer Brian Hogan, Human Resources
Director Rachel Huitt, Public Works Director Jeremy Hutt, City Engineer Cheryl
Taylor, Executive Director of Economic Development and Communications Mark
Wood, Community Development Director Ben Bryner, Principal Planner Shane
Pace, Recreation and Library Director Mary Rodne, Accounting Manager Karen
Hines, Parks Manager Heather Dowell, Marketing Coordinator Dustin Dangli, SH26
Coordinator James Hubbard, Strategic Services Manager Adrienne Lothery, City
Attorney Whitt Wyatt, and City Secretary Amy Shelley
Mayor Newton introduced and welcomed Mayor for a Day London DeZurik.
WS-1 Overview of the audit process
John Manning, Patillo, Hill & Brown presented this item and briefed the City
Council.
Mayor Newton asked Mr. Manning if the conversion from modified accrual to full
accrual is done once a year. Mr. Manning replied yes, the process to take it to full
accrual is done once a year at the end of the fiscal year.
Mayor Newton asked Mr. Manning what is the City equivalent to monthly balance
sheet updates. Mr. Manning replied monthly financial reports are provided by staff.
Chief Financial Officer Brian Hogan added the monthly financial report is provided
versus a full blown financial statement, and this report provides up-to-date
information. Mayor Newton stated he would be recommending that City Council
focus harder on the monthly financial report. Mr. Manning added there are no
government standard requirements for City interim financials.
Mayor Newton asked Mr. Manning what they are looking for with the fraud
questionnaires to Councilmembers. Mr. Manning replied they look to see if there is
City of Colleyville Page 2
City Council Minutes - DRAFT January 3, 2017
any information that a councilmember may be informally aware of that is not
reported otherwise.
Mayor Newton asked Mr. Manning if they as auditors comment about efficiency of
city processes, etc. Mr. Manning replied we provide comments when something is
seen that is of material issue.
Mayor Newton asked Mr. Manning if GFOA looks at the audit separately. Mr.
Manning replied Chief Financial Officer Brian Hogan will send a copy of the CAFR,
and GFOA sends this out to three or four viewers across the state, and they are
required to look at compliance independently of the City auditing firm.
WS-2 Discussion of expectations & RFP specifications for solid waste franchise
holder
Strategic Services Manager Adrienne Lothery presented this item and briefed the
City Council.
Mayor Newton asked staff if the increase in complaints coincides with the
sale/merge of the company. Manager Lothery replied staff could not tie the
complaints to the sale of the company; however, Progressive states they have
been mandated by the number of hours the drivers are allowed on the roads.
Councilmember Lindamood asked staff if Progressive is stating a DOT issue.
Manager Lothery replied it is a state requirement relative to how many hours the
trucks/drivers can be on the road.
Councilmember Lindamood stated he has received several complaints and stated
he does not believe the DOT requirements are the issue. He stated he wonders
why they would state that when he does not believe it to be true.
Councilmember Short asked staff when the larger recycle bins started being used.
Manager Lothery replied late 2011.
Councilmembers agreed to a new RFP for a possible new vendor.
Councilmember Nakamura asked staff if we can get an apples to apples
comparison to service.
Mayor Newton stated we want the level of service we currently have, and will
design the RFP using current service as a baseline. Councilmember Taylor agreed
and stated the complaints are usually about the Crud Cruiser filling up during the
Clean Sweep event.
City of Colleyville Page 3
City Council Minutes - DRAFT January 3, 2017
Councilmember Lindamood stated it may be beneficial to show the vendor how
much tonnage we have in recyclables. This will show them the revenues generated
from that, which may help our pricing.
Councilmember Coplen asked staff if Colleyville is one of the towns that does not
offer a senior discount. Manager Lothery replied correct.
Councilmember Short asked staff if it is common practice for the City’s waste
collector to collect yard waste from professional landscapers. Manager Lothery
replied Colleyville does not require the contractors to take their debris with them;
many contractors leave those bags for Progressive to collect. She stated this is
something we can look into.
Councilmember Taylor asked staff why that matters, especially since it comes from
the same lawn. Manager Lothery replied most contractors will generate more
waste than a typical homeowner.
Councilmember Taylor asked staff if the vendor ever reduces the fuel surcharge
when the fuel prices are lower. Manager Lothery replied our contract has three
ways that they can increase on an annual basis for fuel, CPI (consumer price
index), or tipping fees such as to the landfill. She stated Progressive has asked for
an increase twice, the last request was in 2014, with no increases in 2015 and
2016.
Councilmember Taylor stated being curios how other cities handle the fuel pricing
on the contract anniversary dates. Manager Lothery replied staff will look into that.
Councilmember Coplen asked staff if the contract is always five years. Manager
Lothery replied yes, but we did renegotiate before the five years was up, so there
was some overlap.
Councilmember Taylor stated originally we required the vendor to use new trucks,
and they gave us a favorable renewal, but it is important to have reliable trucks, if
we use a new vendor.
Councilmember Nakamura asked staff if citizens can call the City to schedule a
bulk pick up. Manager Lothery replied the citizen would call the vendor to schedule
the pickup.
Mayor Newton stated he would like to keep the same level of service, with the
approach of the minimum service standard, and a no volume limit (take all bags).
Councilmembers agreed.
Councilmember Short asked staff about the total revenue. Manager Lothery replied
she would have to get back to the City Council with that amount.
City of Colleyville Page 4
City Council Minutes - DRAFT January 3, 2017
WS-3 Discussion of FY 2018 Budget Calendar
Strategic Services Manager Adrienne Lothery presented this item and briefed the
City Council.
There was no discussion of this item.
WS-4 Discussion of the January 3, 2017, City Council regular agenda items
Councilmember Coplen stated there is a spelling correction for the meeting
minutes relative to the compensation study.
Mayor Newton adjourned the worksession at 6:33 p.m.
Mayor Newton called the Executive Session to order at 6:33 p.m., and called the
roll.
ROLL CALL: Mayor Richard Newton, Mayor Pro Tem Chris Putnam, and
Councilmembers Tammy Nakamura, Bobby Lindamood, Jody Short, Nancy Coplen
and Mike Taylor
1. EXECUTIVE SESSION - In accordance with Texas Government Code,
Chapter 551, Subchapter D
Section 551.071 - Legal - Consultation with City Attorney on legal issues
raised by public hearing or action items on the agenda
Section 551.071 - Legal - Consultation with City Attorney regarding litigation
- Lincoln et al v. City of Colleyville
Section 551.071 - Legal - Consultation with City Attorney regarding litigation
- Jane Doe v. City of Colleyville
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or
value of real property for City facilities
Section 551.074 - Personnel - Deliberate the appointment, employment,
evaluation, and duties of the city manager
Section 551.087 – Economic Development - Discuss or deliberate regarding
commercial or financial information that the City has received from business
prospects that the City seeks to have locate, stay, or expand in the City and
with which the City is conducting economic development negotiations;
deliberate the offer of a financial or other incentive to a business prospect
Mayor Newton explained the Executive Session had been called in accordance with
the Texas Government Code, Chapter 551, Subchapter D, Section 551.071, Legal,
City of Colleyville Page 5
City Council Minutes - DRAFT January 3, 2017
Section 551.072, Real Estate, Section 551.074 Personnel, and Section 551.087,
Economic Development. He further explained there would be no decisions made or
action taken during this time. The session was adjourned at 7:25 p.m.
The regular meeting of the Colleyville City Council was called to order by Mayor
Newton at 7:33 p.m.
ROLL CALL: Mayor Richard Newton, Mayor Pro Tem Chris Putnam, and
Councilmembers Tammy Nakamura, Bobby Lindamood, Jody Short, Nancy Coplen
and Mike Taylor
City Manager Jennifer Fadden, Deputy City Manager Chris Fuller, Assistant City
Manager/Director of Public Safety Mike Holder, Fire Chief Brian Riley, Assistant
Police Chief Robert Hinton, Chief Financial Officer Brian Hogan, Human Resources
Director Rachel Huitt, Public Works Director Jeremy Hutt, City Engineer Cheryl
Taylor, Executive Director of Economic Development and Communications Mark
Wood, Community Development Director Ben Bryner, Marketing Coordinator
Dustin Dangli, SH26 Coordinator James Hubbard, Strategic Services Manager
Adrienne Lothery, Information Systems Manager Chris Pena, City Attorney Whitt
Wyatt, and City Secretary Amy Shelley
INVOCATION: Ed Smyth, Counselor in the Bishopric
Church of Jesus Christ of Latter-day Saints - Colleyville
PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt
2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER
AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS
DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-17-4079
Mayor Newton read Resolution R-17-4079 in its entirety.
Mayor Newton opened the public hearing at 7:38 p.m.
There was no one present wishing to speak and Mayor Newton closed the public
hearing at 7:38 p.m.
Councilmember Taylor made a motion to approve Resolution R-17-4079.
Councilmember Short seconded the motion.
The motion to approve carried with the following vote:
Aye: 7 – Mayor Richard Newton, Mayor Pro Tem Chris Putnam, and
Councilmembers Tammy Nakamura, Bobby Lindamood, Jody Short, Mike
Taylor, and Nancy Coplen
City of Colleyville Page 6
City Council Minutes - DRAFT January 3, 2017
3. OATH OF OFFICE - London DeZurik, Mayor for a Day
City Secretary Amy Shelley administered the Oath of Office to London DeZurik,
Mayor for a Day.
4. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS
Announcements of civic and charitable events
Presentation of calendar events and updates
Announcements of awards and recognition
Councilmember Coplen announced that Cub Scout Troop 344 was present this
evening.
Mayor Newton provided information about the NETCOM mobile application.
Proclamation declaring London DeZurik, Mayor for a Day - Mayor
Richard Newton
Mayor Newton introduced Mayor for a Day London DeZurik and presented her with
a proclamation declaring her Mayor for a Day, a key to the City, and a City of
Colleyville street sign.
Mayor for a Day London DeZurik said she had a wonderful day touring all the
departments and learning about the City.
Proclamation declaring January 3, 2017, "Thank a Teacher Day" at
Colleyville Elementary School - Colleyville Elementary School
Principal Shelia Shimmick and Mayor for a Day London DeZurik
Mayor for a Day London DeZurik presented Colleyville Elementary School Principal
Shelia Shimmick with a proclamation declaring January 6, 2017 Thank a Teacher
Day at Colleyville Elementary School.
Proclamation recognizing the Colleyville Heritage High School
Football Team - Mayor Richard Newton and Mayor for a Day London
DeZurik
Mayor Newton and Mayor for a Day London Dezurik welcomed the Colleyville
Heritiage High School Football Team and presented them with a proclamation in
recognition of their achievements.
City of Colleyville Page 7
City Council Minutes - DRAFT January 3, 2017
Proclamation recognizing Petite Kirkendoll, City of Colleyville
Employee of the Year - Mayor Richard Newton and Mayor for a Day
London DeZurik
Mayor Newton and Mayor for a Day London Dezurik presented a proclamation to
Petite Kirkendoll in recognition of her selection as Employee of the Year.
In recognition of Lisa Escobedo, 2016 City of Colleyville Wellness
Champion - Mayor Richard Newton and Mayor for a Day London
DeZurik
Mayor Newton and Mayor for a Day London Dezurik welcomed Lisa Escobedo and
presented her a certificate in recognition of being the 2016 Wellness Champion.
In recognition of employees' years of service
Mayor Newton, Mayor for a Day London DeZurik, and the department directors
presented the following employees with years of service certificates.
City Manager Jennifer Fadden recognized Assistant City Manager/Director of Public
Safety Police Chief Mike Holder for five years of service.
Community Development Director Ben Bryner recognized Urban Forester Caleb
Tandy for one year of service.
Director of Economic Development and Communications Mark Wood recognized
Marketing Coordinator Dustin Dangli for one year of service.
Fire Chief Brian Riley recognized Fire Captain Kenny Phillips for 25 years of
service. Chief Riley also recognized Battalion Chief Mark Cantrell for 15 years of
service and Firefighter/Paramedic Matthew Blankenship for 10 years of service.
Police Chief Mike Holder recognized the following officers, however they were not
able to be present: Amy Beregszaszy and Ky Roby – 10 years; Jarrod Shirley –
five years; and Bobby Cure – one year.
Public Works Director Jeremy Hutt recognized the following, however they were
not able to be present: Beth Wimpy – five years and David Smyth – one year.
In recognition of employee achievements
Mayor Newton, Mayor for a Day London DeZurik, and Community Development
Director Ben Bryner recognized Principal Planner Shane Pace for passing the
certification exam to become a certified planner and member of the American
Institute of Certified Planners (AICP).
City of Colleyville Page 8
City Council Minutes - DRAFT January 3, 2017
5.CONSENT: READING AND PUBLIC HEARING - RESOLUTION R-17-
4080
5a Approval of the minutes of the regular City Council meeting of
December 20, 2016
5b Approval of the minutes of the City Council Worksession of December
14, 2016
5c Approval of the minutes of the City Council Worksession of December
12, 2016
5d Approval of the first renewal term of the Interlocal Lease Agreement
with Tarrant County 9-1-1 for facility space at the Colleyville Justice
Center, and authorize the city manager to execute the agreement
Mayor Newton read Resolution R-17-4080 in its entirety.
Mayor Newton opened the public hearing at 8:25 p.m.
There was no one present wishing to speak and Mayor Newton closed the public
hearing at 8:25 p.m.
Mayor Newton stated he would like to segregate item 5d from the other consent
items. There were no objections from the City Council.
Councilmember Nakamura made a motion to approve Resolution R-17-
4080 with the removal of item 5d to the ending resolution.
Councilmember Taylor seconded the motion.
Councilmember Coplen provided a name correction for the meeting minutes.
The motion to approve carried with the following vote:
Aye: 7 – Mayor Richard Newton, Mayor Pro Tem Chris Putnam, and
Councilmembers Tammy Nakamura, Bobby Lindamood, Jody Short, Mike
Taylor, and Nancy Coplen
Assistant City Manager/Director of Public Safety Mike Holder presented item 5d
and briefed the City Council.
Mayor Pro Tem Putnam asked staff if there is termination right in the contract.
Assistant City Manager/Director of Public Safety Mike Holder replied yes.
Mayor Newton asked staff if there is anything linking this agreement with the
agreement we have with Keller, and whether or not this is approved tonight, this
City of Colleyville Page 9
City Council Minutes - DRAFT January 3, 2017
agreement still goes on. Assistant City Manager/Director of Public Safety Mike
Holder replied the original intent was to lease out the empty space and provide a
service to the county while receiving a monetary return.
Mayor Newton asked staff if we are currently running on a month-to-month
agreement. Assistant City Manager/Director of Public Safety Mike Holder replied
yes.
Mayor Newton suggested tabling this until more information can be provided to
City Council. City Secretary Amy Shelley explained the item would be moved to
the ending resolution and City Council would make a motion on that item, later in
the meeting.
6. RESOLUTION(S): READING AND PUBLIC HEARING
6a Resolution R-17-4081
Approval of a resolution supporting the safety and welfare of citizens
and support of the Colleyville Citizens on Patrol program
Mayor Newton and Mayor for a Day London DeZurik read Resolution R-17-4081 in
its entirety.
Mayor Newton and Mayor for a Day London DeZurik presented this item and
briefed the City Council.
Mayor Newton opened the public hearing at 8:34 p.m.
There was no one present wishing to speak and Mayor Newton closed the public
hearing at 8:35 p.m.
Councilmember Taylor made a motion to approve Resolution R-17-4081.
Councilmember Coplen seconded the motion.
The motion to approve carried with the following vote:
Aye: 8 – Mayor Richard Newton, Mayor for a Day London DeZurik, Mayor
Pro Tem Chris Putnam, and Councilmembers Tammy Nakamura, Bobby
Lindamood, Jody Short, Mike Taylor, and Nancy Coplen
Mayor Newton and Mayor for a Day London DeZurik signed the resolution
and Mayor Newton then allowed Mayor for a Day London to retire.
7.ORDINANCE(S): SECOND READING AND PUBLIC HEARING
7a Ordinance O-16-2002
City of Colleyville Page 10
City Council Minutes - DRAFT January 3, 2017
Approval of an ordinance repealing Ordinance O-02-1322 and
Ordinance O-13-1896 and amending the Financial Disclosure and
Business Conflict of Interest Forms
Mayor Newton read the caption of Ordinance O-16-2002.
Mayor Newton opened the public hearing at 8:41 p.m.
There was no one present wishing to speak and Mayor Newton closed the public
hearing at 8:41 p.m.
Mayor Pro Tem Putnam made a motion to approve Ordinance O-16-2002.
Councilmember Coplen seconded the motion.
The motion to approve carried with the following vote:
Aye: 7 – Mayor Richard Newton, Mayor Pro Tem Chris Putnam, and
Councilmembers Tammy Nakamura, Bobby Lindamood, Jody Short, Mike
Taylor, and Nancy Coplen
8.ORDINANCE(S): FIRST READING AND PUBLIC HEARING
8a Ordinance O-17-2003
Consideration for approval of amendments to Chapter 7 – Sign
Regulations in the Land Development Code regarding directory
signage, specifically Section 7-150 Permanent Freestanding Signs –
Sign Classifications & Regulations, Section 7-160 Permanent
Freestanding Signs – Allowable Districts, and Section 7-165 Permanent
Freestanding Signs – Area, Height and Setback Requirements, Case
GC16-019
Mayor Newton read the caption of Ordinance O-17-2003.
Community Development Director Ben Bryner presented this item and briefed the
City Council.
Councilmember Coplen asked staff about the square footage for the Whole Foods
development. Director Bryner replied 190,000 square feet total.
Mayor Newton opened the public hearing at 8:52 p.m.
Kathy Hadley, 204 Timberline Drive North, spoke in support and opposition for this
item with her number one concern is for the businesses in Colleyville to thrive. She
stating also having a concern about reading small print on signs while driving
down Colleyville Boulevard or signs blocking the driver’s view. She added there is
a problem with garage sale signs.
City of Colleyville Page 11
City Council Minutes - DRAFT January 3, 2017
There was no one present wishing to speak and Mayor Newton closed the public
hearing at 8:55 p.m.
Mayor Newton stated these are only signs within the developments, such as Town
Center, not on the roadway.
This was a first reading, therefore City Council did not take any action.
8b Ordinance O-17-2004
Consideration for approval of amendments to Chapter 8 – Plat Review
Procedures in the Land Development Code regarding plat approval to
be made by the City Council, specifically Section 8 – 130 Approval
Authority Over Subdivision Plats, Case GC16-020
Mayor Newton read the caption of Ordinance O-17-2004.
Community Development Director Ben Bryner presented this item and briefed the
City Council.
Mayor Newton asked staff to define a minor and amending plat. Director Bryner
replied a minor plat is a subdivision of land, four lots or less, with existing frontage
on a street, with no connection of utilities; and an amending plat is a special form
of a replat, in which lot lines may be eliminated or shifted, but not adding
infrastructure.
Mayor Newton opened the public hearing at 9:00 p.m.
There was no one present wishing to speak and Mayor Newton closed the public
hearing at 9:00 p.m.
This was a first reading, therefore City Council did not take any action.
9.CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON
THE AGENDA
There were no speakers for this item.
10. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A
RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR JANUARY
3, 2017 - READING AND PUBLIC HEARING - RESOLUTION R-17-4082
Mayor Newton read Resolution R-17-4082 in its entirety.
Mayor Newton opened the public hearing at 9:01 p.m.
City of Colleyville Page 12
City Council Minutes - DRAFT January 3, 2017
There was no one present wishing to speak and Mayor Newton closed the public
hearing at 9:01 p.m.
Mayor Newton made a motion to table Resolution R-17-4082.
Councilmember Taylor seconded the motion.
The motion to table carried with the following vote:
Aye: 7 – Mayor Richard Newton, Mayor Pro Tem Chris Putnam, and
Councilmembers Tammy Nakamura, Bobby Lindamood, Jody Short, Mike
Taylor, and Nancy Coplen
11.ADJOURNMENT
There being no further business before the City Council, Mayor Newton adjourned
the City Council meeting at 9:02 p.m.
APPROVED BY A VOTE OF AYES, NAYS, AND ABSTENTIONS ON THIS THE 17TH
DAY OF JANUARY 2017.
Minutes taken and prepared by:
Amy Shelley, TRMC
City Secretary
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 5a Agenda Date 01/17/2017 Number Ordinance O-17-2003
Type Ordinance
Department Community Development
Title
Consideration for approval of amendments to Chapter 7 – Sign Regulations in the Land
Development Code regarding directory signage, specifically Section 7-150 Permanent
Freestanding Signs – Sign Classifications & Regulations, Section 7-160 Permanent
Freestanding Signs – Allowable Districts, and Section 7-165 Permanent Freestanding
Signs – Area, Height and Setback Requirements, Case GC16-019
Strategy Map Connection
B4- Cultivate a culture of transparency and consistent communication
Explanation
Second Reading and Public Hearing
There was one speaker who spoke both in favor and opposition to this item at the
January 3, 2017 meeting.
First Reading and Public Hearing
Staff proposes amendments to Chapter 7 – Sign Regulations in the Land Development
Code to allow for directory signage within the City of Colleyville. Specifically, Section 7-
150- Permanent Freestanding Signs – Sign Classifications & Regulations, Section 7-160
Permanent Freestanding Signs – Allowable Districts, and Section 7-165 Permanent
Freestanding Signs – Area, Height and Setback Requirements are proposed to be
amended. Currently, directory signage is not allowed. A request was made to install
directory signage at the Town Center Colleyville retail development. Due to the
center’s size and number of buildings, directory signage would help customers locate
specific businesses within the development. Thus, staff recommends reviewing current
ordinance provisions and amending the regulations to allow for directory signage.
Existing Conditions/Background: The subject property is currently known as Town
Center Colleyville and is developed as an approximately 275,000 square foot
commercial complex with a mix of retail, restaurant, office, and other commercial uses.
The development consists of a grocery store, a movie theater, several restaurants,
retail stores, and other commercial uses. Due to the large size and large number of
uses, the property owner is requesting to utilize some wayfinding signage, or directory
signage, to help customers locate the specific businesses situated within the
development. The subject property is zoned CC-2 Shopping Center district. These
City Council Agenda Briefing 5a
City of Colleyville Page 2
types of signs are not permitted within the City of Colleyville.
Existing Ordinance Language: Per the Land Development Code (LDC), businesses
are allowed to have a monument sign and wall signage. Additionally, commercial
development which has a single or multi-occupancy building containing a minimum of
one hundred thousand (100,000) square feet of floor area and situated on a single
platted lot or on two or more contiguous platted lots, shall be allowed major shopping
center entry-wall signs and plaques. However, these signs are located along the street
right-of-way or on the building and do not direct customers once internal to the
development.
The LDC already has a definition for Directory Signs: “A sign listing the occupants
within a shopping center, industrial site, retail district, office district, and commercial
site located on the same premises.” However, no regulation is contained within the
LDC for such signs.
The LDC does allow for traffic directional signs. The purpose of these signs are to guide
vehicular traffic into or out of commercial businesses by identifying a public entrance
and exit for vehicular traffic. These signs are restricted to six square feet in area and
30 inches in height.
Proposed Signage: Per the attached sign exhibits and site plan, the applicant is
proposing to install four directory signs within the interior of the site to help direct
customers to the specific businesses located within the development. The applicant is
proposing two signs to be double-sided with a height of 6’-3” and a width of 4’-0”. The
two other signs will be four-sided with the same dimensions as described above for
each side. The signs are proposed to be internally illuminated. The design will allow for
up to six business names listed per sign face with an arrow pointing toward the
direction of the business.
The locations of the signs are internal to the site and would be installed within existing
interior landscape islands. The closest distance to a public right-of-way is over 250 feet
from Church Street to the south. The sign exhibits and site plan are included as
attachment “A”.
Benchmark Review: The cities of Grapevine and Hurst do not have specific
regulations for directory signs. However, Grapevine has utilized ground signs for the
purpose of directing traffic at the mall and within other large developments with
approval of a Conditional Use Permit as allowed by their sign regulations. Similar to
Colleyville, the cities of Coppell, Keller, Flower Mound, and North Richland Hills allow
for traffic directional signs. But like Colleyville, these signs are small. The City of
Southlake regulates directory signs similar to what is being proposed. They are allowed
within commercial developments as long as they meet height and area requirements
and are set back from the property line adjacent to a street a minimum of 75 feet. A
City Council Agenda Briefing 5a
City of Colleyville Page 3
full benchmark analysis is provided as attachment “B”.
Analysis– Large developments typically contain a number of uses making it difficult to
find a specific business without maneuvering through the entire development.
Directory signs, signs that provide a list of businesses and direct patrons to these
businesses, are an effective means of minimizing traffic conflicts and maximizing
customer movement. The best examples of directory signs are located at large regional
malls. The names of the tenants are listed with an arrow pointing toward the business.
These signs are typically located near entrances and at other strategic locations.
The proposed regulations would be similar to those allowed by the City of Southlake;
however, the signs would only be available for major multi-tenant shopping centers
with 250,000 square feet of total commercial space, limited to four signs total, with a
maximum sign area of 25 square feet, and each directory sign must be constructed as
a monument sign, as defined in the LDC. The proposed language associated with the
amendments is included as attachment “C”.
The ordinance amendment request up for consideration is consistent with other
signage regulations for large commercial developments. As stated before, commercial
development containing a minimum of one hundred thousand (100,000) square feet of
floor area shall be allowed major shopping center entry-wall signs and plaques.
Additionally, the City Council can approve a major shopping center landmark sign for
such developments.
Based on the information provided for the Town Center Colleyville development, the
proposed two-sided directory signs will comply with the proposed area and height
regulations, but would need to be of a monument style sign. The four-sided signs
would not comply. The proposal does not appear to be of a nature anticipated to
adversely impact the adjacent properties.
Planning and Zoning Commission Recommendation: The Planning and Zoning
Commission recommended approval of this item at the December 12, 2016 meeting by
a vote of 6-0 with the following condition:
amend to 200,000 square feet for applicability
Staff Recommendation: Staff recommends approval of the amendment. The
proposed amendment is consistent with the land uses located on the subject property
and the governing zoning district.
Financial Impact
There is no financial impact to the City.
Recommendation
Approve
City Council Agenda Briefing 5a
City of Colleyville Page 4
Attachments
1.Exhibit A - Town Center Colleyville - Directory Signs
2.Exhibit B - Benchmark Analysis
3.Exhibit C - Ordinance Amendment
4.January 3, 2017 Speaker Card
5.Ordinance O-17-2003
Ex
h
i
b
i
t
A
-
T
o
w
n
C
e
n
t
e
r
C
o
l
l
e
y
v
i
l
l
e
-
D
i
r
e
c
t
o
r
y
S
i
g
n
s
Ex
h
i
b
i
t
A
-
T
o
w
n
C
e
n
t
e
r
C
o
l
l
e
y
v
i
l
l
e
-
D
i
r
e
c
t
o
r
y
S
i
g
n
s
Attachment “B”
Benchmark Analysis
City of Colleyville:
Traffic Directional Signs – The purpose of a traffic directional sign is to guide
vehicular traffic into or out of an institutional use or commercial business by
identifying a public entrance and exit for vehicular traffic. No more than two
traffic directional signs per entrance or exit shall be allowed in accordance with
Table 7-1, provided additional traffic directional signs shall be allowed when
located behind the building set-back line. The maximum area and height of a
traffic directional sign shall conform to the specifications contained in Table 7-
2. No permit shall be required for a traffic directional sign, provided all such
signs shall comply with the regulations contained in this section.
Movement Control /Directional Signs
Coppell:
Movement control signs: Movement control signs may be erected at any
occupancy or any premises, other than single-family or duplex premises, may
be attached or detached, and may be erected without limits as to number;
provided that such signs shall comply with all other applicable requirements
of this section. Movement control signs shall be premise signs only and shall
not be construed as any sign listed in sections 12-29-4 or 12-29-5. The
occupant who erects a movement control sign on the premises shall comply
with the following requirements:
i.Each sign must not exceed three square feet in effective area;
ii.If a sign is an attached sign, the words must not exceed six inches in
height;
iii.Each sign must convey a message which directs vehicular or
pedestrian movement within or onto the premises on which the sign
is located;
iv.The signs must contain no advertising identification message unless
it is a logo, then the logo may cover ten percent of the sign.
Exhibit B - Benchmark Analysis
Flower Mound:
Directional Signs. No permit shall be required for small signs not exceeding
five square feet in sign area and three feet in height that are displayed on
private property for the convenience of the public, including signs to identify
entrance and exit drives, location of drive-up windows, directions to parking
areas, one-way drives, restrooms, freight entrances and the like. These signs
shall be directional only and may contain advertising with registered corporate
logos. Maximum height applies to ground mounted signs and is not intended
to prohibit placement of these signs over doorways, freight entrances, etc.
Grapevine:
GROUND SIGNS. A sign, except a portable sign, permanently placed upon, or
supported by the ground independent of the principal building or structure on
the property, the top edge of which sign is no more than six (6) feet above
ground level, except ground signs in the HGT District shall be three (3) feet
above ground level. All ground signs must conform to the following
regulations:
(1) Sign support shall be masonry, non-decaying wood, or structural
steel tubing.
(2) Sign face shall be non-decaying wood, or flat, clear acrylic sheet
with all copy and background sprayed on second surface with acrylic
colors.
(3) Maximum gross surface area: Sixty (60) square feet, except signs
in the HGT District shall be nine (9) square feet.
PERMITTED MONUMENT AND GROUND SIGNS. In all districts where
monument and ground signs are permitted, only one of the two (2) structural
types shall be permitted per lot. More than one monument or ground sign may
be permitted for Planned Commercial Centers provided they meet the
provisions of Section 48, and a Conditional Use Permit is issued.
Planned Commercial Centers are defined as having a five (5) acre minimum
size with a combination of retail stores, offices, personal service
establishments and similar uses.
City of Keller:
Exhibit B - Benchmark Analysis
North Richland Hills:
Traffic directional signs. The purpose of a traffic directional sign is to aid
vehicular traffic into or out of a business establishment by identifying only the
vehicle entrances or exits. Traffic directional signs shall comply with the
following regulations:
a.Generally.
1.Traffic directional signs shall be allowed in zoning districts shown in
section 106-9, table of permitted signs.
2.Only two traffic directional signs may be allowed at each public street
drive approach. Each sign must be either an "entrance" or an "exit"
labeled sign, and/or may contain an arrow guiding the proper direction.
3.A traffic directional sign shall not exceed two square feet in area with a
maximum height of 30 inches.
4.Traffic directional signs may include a company name or logo.
5.A traffic directional sign may be internally illuminated.
6.Traffic directional signs shall be located on private property.
7.Portable and temporary signs shall be prohibited.
8.Traffic directional signs shall be permanently installed on a concrete
footing or other approved foundation system with above grade bases or
pedestals consisting of decorative concrete, masonry, plastic, or metal
finishes.
9.Interior traffic directional signs on sites having combined building areas
greater than 200,000 square feet and setback a minimum of 30 feet
from public right-of-way may be exempted from the above requirements
by approval of the sign review committee.
Directory Signs
City of Southlake:
Exhibit B - Benchmark Analysis
Attachment “C”
AMEND: Section 7-150 Permanent Freestanding Signs – Sign Classifications &
Regulations
ADD: Add a classification for ‘Directory Signs’ to include the regulations
pertaining to such signs
F. Directory Signs – The purpose of a directory sign is to provide a listing
of the occupants within a major multi-tenant shopping center and
direction to the buildings in the development. All directory signs shall be
constructed as a monument sign as defined in this Land Development
Code. Directory signs shall be allowed in accordance with Table 7-1 and
only for retail shopping centers that contain more than four (4) tenants
and contain a minimum of 250,000 square feet of gross floor area. One
(1) directory sign shall be permitted per street entrance with no more
than 4 such signs permitted total per retail shopping center. The
maximum area, height, spacing, and setbacks of a directory sign shall
conform to the specifications contained in Table 7-2.
AMEND: Section 7-160 Permanent Freestanding Signs – Allowable Districts
ADD: Add listing for directory signs in Table 7-1
Table 7 - 1
Allowable Districts for Permanent Freestanding Signs
Sign Classification
Permit
Required
(Y or N)
Residential
Districts
Commercial
Districts
Special
Districts
R1
5
R2
0
R3
0
R4
0
RE
RD
RM
F
MH
CP
O
CN
CC
1
CC
2
CC
3
ML
AG
PU
D
General Business Signs Y P P P P P P (1)
Freeway Pole Signs Y (2) (2) (2) (2) (2) (2) (2)
Institutional Signs Y P P P P P P P P P P P P P P P P
Multi-family Signs Y P (3)
Subdivision Monument Signs Y P P P P P P P P P
Traffic Directional Signs N (4) (4) (4) (4) (4) (4) (4) (4) P P P P P P P (1)
Directory Signs Y (5) (5) (5)
Notes for Table 7-1:
(1) Permitted where the PUD ordinance allows commercial uses Legend: P = Sign permitted in this district
(2) Permitted only in the Freeway Overlay Zone
(3) Permitted where the PUD ordinance allows multi-family uses (1) = Sign permitted in this district
(4) Permitted for Institutional uses in the applicable districts
(5) Permitted for retail shopping centers containing a minimum of 250,000
square feet of gross floor area
per special footnote
AMEND: Section 7-165 Permanent Freestanding Signs – Area, Height and
Setback Requirements
ADD: Add listing for directory signs in Table 7-2
Table 7 - 2
Area, Height and Setback for Permanent Freestanding Signs
Type of Sign
Maximum
Sign
Area
Maximum
Sign
Height
Minimum
Front
Property
Line
Setback (1)
Minimum
Side
Property
Line
Setback
Minimum
Spacing
B/T Next
Free-Stand.
Sign
Special
Conditions
General Business Signs 112 s. f. (2) 8 ft. (2) 8 ft. 30 ft. 60 ft. (7) 1 per 250' street frontage
Freeway Pole Signs 250 s. f. 35 ft. 8 ft. 30 ft. 60 ft. (7) 1 per lot (3)
Institutional Signs (on-premises) 45 s f. (4) 5 ft. 8 ft. 30 ft. 60 ft. 1 per street frontage
Institutional Signs (off-premises) 16 s f. 5 ft. none none none Maximum of two signs
Multi-family Signs 25 s. f. 5 ft. 8 ft. 30 ft. 60 ft. 1 per street frontage
Subdivision Monument Signs (8) 10 ft. 0 ft. 0 ft. (5) n/a Maximum 2 per entrance
Traffic Directional Signs (6) 6 s. f. 30 inches 0 ft. 0 ft. 0 ft. 2 per curb cut
Directory Signs 25 s. f. 6 ½ ft. (2) 150 ft. N/A N/A
1 per street entrance and
no more than 4 signs per
retail shopping center; Sign
shall only be located along
an internal drive or street
within the development
Notes for Table 7-2:
(1) Any street frontage shall be considered a front property line
(2) Maximum structure size.
(3) Only permitted within 250 feet of Hwy. 121 right-of-way.
(4) An on-premises Institutional Sign located in a non-residential zoning district may be constructed in accordance with
the General Business Sign regulations for the applicable zoning district.
(5) Signs on a street island must be designed to permit appropriate driver visibility- joint use agreement required.
(6) Spacing requirements for Freestanding Signs are not applicable to Traffic Directional Signs.
(7) 100 feet between signs when signs are located on the same lot.
(8) Maximum message area is 50 s.f.
January 3, 2017 Speaker Card
ORDINANCE O-17-2003
AMENDING CHAPTER 7-SIGN REGULATIONS, SECTIONS 7-150
PERMANENT FREESTANDING SIGNS – SIGN CLASSIFICATIONS &
REGULATIONS, SECTION 7-160 PERMANENT FREESTANDING SIGNS
– ALLOWABLE DISTRICTS, AND SECTION 7-165 PERMANENT
FREESTANDING SIGNS – AREA, HEIGHT AND SETBACK
REQUIREMENTS OF THE LAND DEVELOPMENT CODE; PROVIDING A
SAVINGS CLAUSE; PROVIDING A SEVERABILITY CLAUSE;
PROVIDING FOR INJUNCTIVE RELIEF; PROVIDING FOR A PENALTY
OF FINE NOT TO EXCEED TWO THOUSAND DOLLARS ($2,000.00) FOR
EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE
WHEREAS,the City Council of the City of Colleyville approved Ordinance
O-00-1214 on April 18, 2000, adopting the Land Development
Code; and
WHEREAS, the City of Colleyville desires to amend Sections 7-150, 7-160,
and 7-165 of the Land Development Code by allowing for
directory signage within the City of Colleyville.; and
WHEREAS, notice of a public hearing before the City Council was published
in a newspaper of general circulation in Colleyville at least 15
days before such hearing.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1.THAT Chapter 7-Sign Regulations, Sections 7-150, 7-160, and 7-
165 of the Land Development Code, are hereby amended to read
as depicted in the attached Exhibits “A, B, and C”.
Sec. 2.THAT any person, firm or corporation violating any of the
provisions or terms of this ordinance shall be subject to the same
penalty as provided for in the Comprehensive Zoning Ordinance of
the City of Colleyville, and upon conviction shall be punishable by
a fine not to exceed the sum of Two Thousand Dollars
($2,000.00) for each offense.
Sec. 3.THAT if any section, paragraph, subdivision, clause, phrase or
provision of this ordinance shall be judged invalid or
unconstitutional, the same shall not affect the validity of this
ordinance as a whole or any portion thereof other than that
portion so decided to be invalid or unconstitutional.
Ordinance O-17-2003
Page 2 of 2
Sec. 4.THAT in addition to and accumulative of all other penalties, the
City shall have the right to seek injunctive relief for any and all
violations of this ordinance.
Sec. 5.THAT this ordinance shall take effect immediately from and after
its passage.
Sec. 6.THAT all other provisions of the Land Development Code shall
remain in full force and effect, except as amended herein.
AND IT IS SO ORDERED.
The first reading and public hearing being conducted on the 3rd day of
January 2017.
The second reading and public hearing being conducted on the 17th day of
January 2017.
PASSED AND APPROVED BY A VOTE OF ___ AYES, ___ NAYS, AND ___
ABSTENTIONS ON THIS THE 17TH DAY OF JANUARY 2017.
Mayor Richard Newton Mayor Pro Tem Chris Putnam _____
Place 1, Tammy Nakamura Place 5, Nancy Coplen _____
Place 2, Bobby Lindamood Place 6, Mike Taylor _____
Place 4, Jody Short
ATTEST:CITY OF COLLEYVILLE
Amy Shelley, TRMC Richard Newton
City Secretary Mayor
APPROVED AS TO FORM AND LEGALITY:
Whitt L. Wyatt
City Attorney
Exhibit “A”
AMEND: Section 7-150 Permanent Freestanding Signs – Sign Classifications &
Regulations
ADD:Add a classification for ‘Directory Signs’ to include the regulations
pertaining to such signs
F.Directory Signs – The purpose of a directory sign is to provide a
listing of the occupants within a major multi-tenant shopping center
and direction to the buildings in the development. All directory
signs shall be constructed as a monument sign as defined in this
Land Development Code. Directory signs shall be allowed in
accordance with Table 7-1 and only for retail shopping centers that
contain more than four (4) tenants and contain a minimum of
250,000 square feet of gross floor area. One (1) directory sign shall
be permitted per street entrance with no more than 4 such signs
permitted total per retail shopping center. The maximum area,
height, spacing, and setbacks of a directory sign shall conform to
the specifications contained in Table 7-2.
Exhibit “B”
AMEND:Section 7-160 Permanent Freestanding Signs – Allowable Districts
ADD:Add listing for directory signs in Table 7-1
Table 7 - 1
Allowable Districts for Permanent Freestanding Signs
Residential
Districts
Commercial
Districts
Special
Districts
Sign Classification
Permit
Required
(Y or N)
R1
5
R2
0
R3
0
R4
0
RE RD
RM
F
MH
CP
O
CN
CC
1
CC
2
CC
3
ML
AG
PU
D
General Business Signs Y P P P P P P (1)
Freeway Pole Signs Y (2)(2)(2)(2)(2)(2)(2)
Institutional Signs Y P P P P P P P P P P P P P P P P
Multi-family Signs Y P (3)
Subdivision Monument Signs Y P P P P P P P P P
Traffic Directional Signs N (4)(4)(4)(4)(4)(4)(4)(4)P P P P P P P (1)
Directory Signs Y (5)(5)(5)
Notes for Table 7-1:
(1) Permitted where the PUD ordinance allows commercial uses Legend:P = Sign permitted in this district
(2) Permitted only in the Freeway Overlay Zone
(3) Permitted where the PUD ordinance allows multi-family uses (1)= Sign permitted in this district
(4) Permitted for Institutional uses in the applicable districts
(5) Permitted for retail shopping centers containing a minimum of 250,000
square feet of gross floor area
per special footnote
Exhibit “C”
AMEND:Section 7-165 Permanent Freestanding Signs – Area, Height and
Setback Requirements
ADD:Add listing for directory signs in Table 7-2
Table 7 - 2
Area, Height and Setback for Permanent Freestanding Signs
Type of Sign
Maximum
Sign
Area
Maximum
Sign
Height
Minimum
Front
Property
Line
Setback (1)
Minimum
Side
Property
Line
Setback
Minimum
Spacing
B/T Next
Free-Stand.
Sign
Special
Conditions
General Business Signs 112 s. f. (2)8 ft. (2)8 ft.30 ft.60 ft. (7) 1 per 250' street frontage
Freeway Pole Signs 250 s. f.35 ft.8 ft.30 ft. 60 ft. (7) 1 per lot (3)
Institutional Signs (on-premises)45 s f. (4)5 ft.8 ft.30 ft. 60 ft. 1 per street frontage
Institutional Signs (off-premises)16 s f.5 ft.none none none Maximum of two signs
Multi-family Signs 25 s. f.5 ft.8 ft. 30 ft.60 ft. 1 per street frontage
Subdivision Monument Signs (8)10 ft.0 ft. 0 ft. (5)n/a Maximum 2 per entrance
Traffic Directional Signs (6)6 s. f.30 inches 0 ft.0 ft.0 ft. 2 per curb cut
Directory Signs 25 s. f.6 ½ ft. (2)150 ft.N/A N/A
1 per street entrance and
no more than 4 signs per
retail shopping center; Sign
shall only be located along
an internal drive or street
within the development
Notes for Table 7-2:
(1) Any street frontage shall be considered a front property line
(2) Maximum structure size.
(3) Only permitted within 250 feet of Hwy. 121 right-of-way.
(4) An on-premises Institutional Sign located in a non-residential zoning district may be constructed in accordance with
the General Business Sign regulations for the applicable zoning district.
(5) Signs on a street island must be designed to permit appropriate driver visibility- joint use agreement required.
(6) Spacing requirements for Freestanding Signs are not applicable to Traffic Directional Signs.
(7) 100 feet between signs when signs are located on the same lot.
(8) Maximum message area is 50 s.f.
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 5b Agenda Date 01/17/2017 Number Ordinance O-17-2004
Type Ordinance
Department Community Development
Title
Consideration for approval of amendments to Chapter 8 – Plat Review Procedures in
the Land Development Code regarding plat approval to be made by the City Council,
specifically Section 8 – 130 Approval Authority Over Subdivision Plats, Case GC16-020
Strategy Map Connection
B4- Cultivate a culture of transparency and consistent communication
Explanation
Second Reading and Public Hearing
There were no speakers regarding this item at the January 3, 2017 City Council
meeting.
First Reading and Public Hearing
Staff proposes amendments to Chapter 8 – Plat Review Procedures in the Land
Development Code to require City Council approval of combination plats, preliminary
plats, final plats, and replats. Specifically, Section 8-130 - Approval Authority Over
Subdivision Plats is proposed to be amended. Currently, plats are approved by the
Planning and Zoning Commission. City Council requested staff present amendments to
Chapter 8 in an effort to require plat approval from the City Council.
Existing Conditions/Background: In 2014, the City Council directed staff to review
the procedures, specifically as they relate to the City Council's approval authority over
subdivision plats. Staff was directed, where possible, to remove the requirement the
City Council approve plats. This proposed amendment would reverse some of these
actions.
Plats differ from concept plans or site plans. The purpose of a plat is to show proper
subdivision of land. A plat typically is submitted after zoning has been established and
prior to obtaining a building permit. Additionally, a plat is a technical document that
identifies property boundaries, rights-of-way, and easements. The division of land is
reviewed against the zoning on the property to assure compliance with minimum lot
area, width, and depth requirements. Typically, no improvements are shown on a plat.
Site plans are required with every petition for a zoning district change to RD (Two
Family Residential), R-MF (Multi-Family Residential), MH (Mobile Home), C-PO
City Council Agenda Briefing 8b
City of Colleyville Page 2
(Professional Office Commercial), CN (Neighborhood Commercial), CC (Commercial),
and ML (Light Manufacturing) district. Additionally, all Special Use Permit requests shall
be accompanied by a site plan and supporting documents of the area petitioned for a
zone change. The purpose of the site plan is to illustrate the logical arrangement of the
elements on the land and to show relationships of elements to each other. These
elements include buildings, parking areas, driveways, screening, sidewalks, trails, and
landscaping, among other things.
Platting 101. Platting property is part of the development process. A subdivision plat
is a map of specific land showing the location and boundaries of individual parcels of
land subdivided into lots, with streets, alleys, and easements drawn to scale, which
must be recorded in the Tarrant County Clerk’s Office after it has received the requisite
approvals from the City. Cities are given the authority to require and regulate plats
from Chapter 212 of the Texas Local Government Code. The regulation of subdivision
platting is based upon the City’s legitimate interest in promoting orderly development;
insuring that subdivisions are constructed safely; and protecting future owners from
inadequate police and fire protection, inadequate drainage, and unsanitary conditions.
The Texas Local Government Code allows the City Council to approve a subdivision plat
or, if the City Council chooses, delegate the approval of a plat to the Planning and
Zoning Commission. In the case of Amending and Minor Plats, Chapter 212 states that
a City may delegate the approval authority of a plat to City staff.
Chapter 212 also requires cities to approve a plat that satisfies all applicable municipal
regulations, which includes zoning regulations, PUD ordinance requirements,
subdivision regulations, etc. This means the applicable approving body (staff, the
Planning and Zoning Commission, and/or the City Council) must approve the plat if it
meets all City development requirements. The legal reference for the requirement that
the approving body must approve a plat based on full compliance with City
requirements is called a "ministerial" action. The plat may only be denied by the
approving body if it does not comply with a particular City requirement. The legal
reference for the instance when the approving body has the option to approve or deny
the plat based on any non-compliance with a City ordinance is called a "legislative"
action.
A ministerial action, as it relates to a plat approval action, may be granted to City staff
where allowed by local ordinance and the Texas Local Government Code, the Planning
and Zoning Commission, and/or the City Council. A legislative action may only be
granted to the Planning and Zoning Commission and the City Council with no option for
staff approval.
Proposed Amendments. Given the platting information above and based on the City
Council's direction, staff reviewed the City's procedures as well as the procedures of
the seven cities that surround Colleyville. A full benchmark analysis is provided as
attachment “A”. Staff proposes the following amendments to Chapter 8-Plat Review
Procedures in the Land Development Code, which are also attached as mark-ups to
Chapter 8 in attachment “B”.
City Council Agenda Briefing 8b
City of Colleyville Page 3
Changes to Plat Approval Authority
Staff proposes that certain plats again require approval by the City Council. This will
allow for review and oversight by the Council to ensure compliance with the approved
subdivision standards for the City of Colleyville. This would include combination plats,
preliminary plats, final plats, and replats.
Staff recommends a minor change to the approval process for minor plats and
amending plats. These plats require minimal design, are truly minor in nature, and
therefore review and approval is performed by staff only, unless a waiver is requested,
which would then require approval from the Planning and Zoning Commission and City
Council.
Per the attached table, staff proposes the following changes to the approval authority
of plats by classification type:
Approving Body Responsible for Approving Plats
Classification of Plat Staff P&Z Council
Combination Preliminary/Final Plat No Yes No Yes
Preliminary Plats No Yes No Yes
Final Plats No Yes No Yes
Minor Plats Yes No* No*
Replat No Yes No Yes
Amending Plats Yes No* No*
* The Planning and Zoning Commission and City Council shall have the authority to approve a
Minor Plat and an amending Plat which has not been approved by City Staff.
1. Combination Preliminary/Final Plats – Changed to allow the City Council to have
final approval authority of the plat. Currently the Planning and Zoning Commission has
the final approval authority for a Combination Plat. If the plat application includes a
request for a waiver or modification of a platting regulation, then the City Council must
also approve the request.
2. Preliminary Plats - Changed to allow the City Council to have final approval
authority of the plat. Currently the Planning and Zoning Commission has the final
approval authority for a Preliminary Plat. If the plat application includes a request for
a waiver or modification of a platting regulation, then the City Council must also
approve the request. A waiver can include any waiver of a Land Development Code
requirement that pertains specifically to a plat such as lot size, lot width, right-of-way
dedication criteria, etc.
3. Final Plats - Changed to allow the City Council to have final approval authority of
the plat. Currently the Planning and Zoning Commission has the final approval
authority for a Final Plat. If the plat application includes a request for a waiver or
modification of a platting regulation, then the City Council must also approve the
request.
City Council Agenda Briefing 8b
City of Colleyville Page 4
4. Minor Plat – Minor change proposed to require City Council approval when a plat
waiver is requested. Currently allows the Community Development Director to have
final approval authority of the plat. If the plat application includes a request for a
waiver or modification of a platting regulation and/or is denied by the Community
Development Director for any reason, then the Planning and Zoning Commission and
City Council have final approval authority for the plat. The Planning and Zoning
Commission will make a recommendation to the City Council. Chapter 212.0065 of the
Texas Local Government Code allows cities to delegate approval of a Minor Plat to City
staff.
5. Replat - Changed to allow the City Council to have final approval authority of the
plat. Currently the Planning and Zoning Commission has the final approval authority
for a Replat. If the plat application includes a request for a waiver or modification of a
platting regulation, then the City Council must also approve the request.
6. Amending Plat - Minor change proposed to require City Council approval when a
plat waiver is requested. Currently allows the Community Development Director to
have final approval authority of the plat. If the plat application includes a request for a
waiver or modification of a platting regulation and/or is denied by the Community
Development Director for any reason, then the Planning and Zoning Commission and
City Council have final approval authority for the plat. The Planning and Zoning
Commission will make a recommendation to the City Council. Chapter 212.0065 of the
Texas Local Government Code allows cities to delegate approval of an Amending Plat
to City staff.
Other changes to the chapter include minor changes related to grammar, reference
amendments, and structure.
Planning and Zoning Commission Recommendation: The Planning and Zoning
Commission recommended approval of this item at the December 12, 2016 meeting by
a vote of 6-0.
Staff Recommendation: Staff recommends approval of the amendment. The
proposed amendment is consistent with the authorized procedure allowed in the local
government code and with surrounding communities. The amendment would revert
back to the previous plat approval process prior to 2014.
Financial Impact
There is no financial impact to the City.
Recommendation
Approve
City Council Agenda Briefing 8b
City of Colleyville Page 5
Attachments
1. Attachment A - Benchmark Review - Plat Approvals
2. Attachment B - Ch. 08 Plat Review Procedures - Proposed Amendment for CC
Approval
3. Attachment C - Definitions
4. Ordinance O-17-2004
Community Staff Approval P&Z Commission
Approval
City Council Approval
(assumes P&Z recommendation) Notes
Southlake single-lot Plat Showings;
Amended Plats Final Plats Preliminary Plats; Plat Revisions; multiple lot Plat
Showings
North Richland Hills Preliminary Plats; Final Plats; Replats; Short
Form Final Plats; Amended Plats
Grapevine Preliminary Plats; Final Plats; Replats;
Amended Plats
P&Z Commission & City
Council meetings are held on
the same day
Keller
Minor Subdivision Final
Plats (no variances);
Amended Plats; Replats
(Minor)
Preliminary Site Evaluations
(no variances); Major
Subdivision Final Plat (no
variances)
Preliminary Site Evaluations (with variances);
Minor Subdivision Final Plats (with variances);
Major Subdivision Final
Plats (with variances); Replats (Major)
Flower Mound Minor Plats; Replats
(Minor); Plat Amendments
Record Plats (conforms to
Development Plan); Replats
Development Plans; Record Plats (does not
conform to Development Plan)
Hurst Preliminary Plats; Final Plats; Short Form
Plats; Replats
Bedford
Amending Plats; Minor
Plats; Minor Replats; Replats
(no new street or
extension of municipal
facilities)
Preliminary Plats; Final Plats;
Replats
Coppell
Amending Plats; Minor
Plats; Certain Replats
(Minor)
Preliminary Plats; Final Plats;
Replats
Colleyville Minor Plats; Amending Plats Preliminary Plats; Final Plats;
Combination Plats; Replats
Land Development Code City of Colleyville, Texas
Chapter 8 - Plat Review Procedures Page 8 - 1
Chapter 8
Plat Review Procedures
(Rev. 01/21/2014)
Section 8 – 100 Purpose of This Chapter
The purpose of this Chapter is to establish regulations which describe the process for the review and approval
of subdivision plats, but more specifically to:
A. provide for the safe, orderly, and healthful development of the area within the city and within the area
surrounding the city and to promote the health, safety, and general welfare of the community;
B. encourage the orderly development of the city through appropriate growth management techniques
assuring the timing and sequencing of development, promoting in-fill development in existing
neighborhoods and nonresidential areas with adequate public facilities, to assure proper urban form and
open space separation of urban areas;
C. encourage appropriate protection to environmentally sensitive areas;
D. ensure that public facilities and services are available; and
E. establish procedures for the review and approval of subdivision plats.
Section 8 – 105 Authorization for Adoption of This Chapter
The regulations contained in this Chapter have been adopted under the authority of the following:
A. Chapter 212 – Municipal Regulation of Subdivisions and Property Development of the Texas Local
Government Code, which authorizes a municipality to adopt rules governing plats and subdivisions of land
within the municipality’s jurisdiction.
B. Chapter 51 – General Powers of Municipalities of the Texas Local Government Code, which authorizes a
municipality to adopt ordinances, rules, or police regulations that are for the good government, peace, or
the trade and commerce of the municipality.
C. The Home Rule Charter of the City of Colleyville, which authorizes the City Council to exercise all powers
granted to municipalities by the Constitution and laws of the State of Texas.
Section 8 – 110 Variances and Appeals
Any person seeking approval of a development as required by this Land Development Code may request a
variance from a requirement contained in this Chapter, or appeal a decision of an Administrative Official by
submitting a request using the procedures described in Chapter 1 – General Provisions of this Land
Development Code.
Section 8 – 115 Definitions
Definitions applicable to this Chapter may be found in Chapter 2 – Definitions of this Land Development Code.
Land Development Code City of Colleyville, Texas
Chapter 8 - Plat Review Procedures Page 8 - 2
Section 8 – 120 Plat Approval Required
It shall be unlawful for a person, firm or corporation owning a tract of land located within the corporate limits of
the City of Colleyville, Texas, or extraterritorial jurisdiction, to hereafter divide the same tract of land into two or
more parts, to lay out a subdivision, to lay out a building lot, or to lay out a street, alley, square, park, or other
parts of the tract intended to be dedicated to public use, or for the use of purchasers or owners of lots fronting
on or adjacent to the streets, alleys, squares, parks, or other parts for purpose of development without having
a plat of the subdivision prepared and approved in accordance with this Chapter. A division of a tract includes
a division regardless of whether it is made by using a metes and bounds description in a deed of conveyance
or in a contract for a deed, by using a contract of sale or other executory contract to convey, or by using any
other method for purpose of development. A division of land under these regulations does not include a division
of land into parts greater than five acres, where each part has access and no public improvement is being
dedicated. The provisions of this Chapter shall apply to any development which is intended as a single lot, tract
or parcel where a primary structure will be located. Furthermore, the following shall be applicable to all
subdivisions of land:
A. It shall be the policy of the City of Colleyville to consider the subdivision of land and the subsequent
development of the subdivided land as subject to the control of the City pursuant to the Colleyville
Comprehensive Plan for the orderly, planned, efficient, and economical development of the City.
B. The City has no obligation to extend water or sewer service to any lot, tract or parcel or land sold or created
in violation of this Chapter.
C. All plats and subdivisions shall conform to the rules and regulations set forth herein.
D. This Chapter is not intended to repeal, abrogate, or impair any existing plans or ordinances. However,
where the provisions of this Chapter and other ordinances or plans conflict or overlap, the most restrictive
provisions thereof shall apply.
E. The provisions contained in this Chapter, shall be considered as the minimum requirements for review and
approval of a subdivision plat.
Section 8 – 125 Plat Required for Building Permit
No building permit shall be approved for any lot, tract or parcel of land unless and until a plat has been approved
in accordance with this Land Development Code, except as provided as follows:
A. Residential Structures - A building permit for an addition to, or renovation of, an existing residential structure
may be issued on an un-platted lot, provided the value of such proposed construction, including the
cumulative value of any proposed and all previously permitted building permits on the primary structure,
does not exceed fifty (50%) percent of the value of the existing structure, excluding the value of the land,
as shown on the most current tax roll. Building permits as used herein do not include electrical, plumbing
or similar non-construction activities.
B. Non-residential Structures - A building permit for an addition to, or renovation of, an existing non-residential
structure may be issued on an un-platted lot, provided the value of such proposed construction, including
the cumulative value of any proposed and all previously permitted building permits on the primary structure,
does not exceed fifty (50%) percent of the value of the existing structure, excluding the value of the land,
as shown on the most current tax roll. Building permits as used herein do not include electrical, plumbing
or similar non-construction activities.
C. Platting Exemption for Certain Accessory Buildings - A building permit for an accessory structure may be
issued on an un-platted lot in the Agricultural District.
D. Public Facilities Available - No building permit for a primary building will be issued until all public facilities
have been installed and have been approved and accepted by the City or provision, acceptable to the City,
has been made by the developer for such public facilities.
Land Development Code City of Colleyville, Texas
Chapter 8 - Plat Review Procedures Page 8 - 3
Section 8 – 130 Approval Authority Over Subdivision Plats
A. Approval of Plats Required –The approving body for all subdivision plats shall be in accordance with the
following table:
Approving Body Responsible for Approving Plats
Classification of Plat Staff P&Z Council
Combination Preliminary/Final Plat no yes noyes
Preliminary Plats
no
yes
noyes
Final Plats no yes noyes
Minor Plats
yes
no *
no*
Replat no yes noyes
Amending Plats
yes
no *
no*
* The Planning and Zoning Commission and City Council shall have the authority to approve a
Minor Plat and an Amending Plat which has not been approved by City Staff.
B. Preliminary, Final or Combination Preliminary/Final Plat Approval by the Planning and Zoning Commission
and City Council - The Planning and Zoning Commission shall approve or disapprove a Preliminary, Final
or Combination Preliminary/Final Plat. In addition to the requirement of approval by the Planning and Zoning
Commission, the City Council shall also be required to approve these plats. In the event of any discrepancy
between a plat as approved by the Planning and Zoning Commission and the City Council, the plat
approved by the City Council shall prevail.If the application includes a request for a waiver or modification
of a platting regulation, the City Council must also approve the request.
C. Replat Approval by the Planning and Zoning Commission and City Council - The Planning and Zoning
Commission shall approve or disapprove a Replat. In addition to the requirement of approval by the
Planning and Zoning Commission, the City Council shall also be required to approve replats. In the event
of any discrepancy between a plat as approved by the Planning and Zoning Commission and the City
Council, the plat approved by the City Council shall prevail. If the application includes a request for a waiver
or modification of a platting regulation, the City Council may approve the request upon appeal by the
applicant to the decision of the Planning and Zoning Commission.
D. Minor Plat Approval by Staff – The Community Development Director shall be authorized to approve a
Minor Plat, as defined by this Land Development Code provided said plat conforms to the requirements
and specifications of this Land Development Code, without the additional approval of the Planning and
Zoning Commission and City Council. If the application includes a request for a waiver or modification of a
platting regulation, the Planning and Zoning Commission shall approve or disapprove the request. In
addition to the requirement of approval by the Planning and Zoning Commission, the City Council shall also
be required to approve the request. In the event of any discrepancy between a plat as approved by the
Planning and Zoning Commission and the City Council, the plat approved by the City Council shall
prevail.The City Council may approve the request upon appeal by the applicant to the decision of the
Planning and Zoning Commission. The Community Development Director, may not disapprove a Minor
Plat, but shall refer any Minor Plat which he/she refuses to approve to the Planning and Zoning Commission
within thirty (30) days after the date the plat is fil ed.
E. Amending Plat Approval by Staff – The Community Development Director shall be authorized to approve
an Amending Plat as defined by the Local Government Code, provided said plat conforms to the
requirements and specifications of this Land Development Code. If the application includes a request for
a waiver from the subdivision requirements, the Planning and Zoning Commission shall approve or
disapprove the request. In addition to the requirement of approval by the Planning and Zoning Commission,
the City Council shall also be required to approve the request. In the event of any discrepancy between a
Land Development Code City of Colleyville, Texas
Chapter 8 - Plat Review Procedures Page 8 - 4
plat as approved by the Planning and Zoning Commission and the City Council, the plat approved by the
City Council shall prevail. The Community Development Director may not disapprove an Amending Plat,
but shall refer any Amending Plat which he/she refuses to approve to the Planning and Zoning Commission
within thirty (30) days after the date the plat is filed.the Community Development Director, shall present the
amending plat to the Planning and Zoning Commission for approval. The Planning and Zoning Commission
shall have the authority to approve the Amending Plat. The Planning and Zoning Commission may require
additional approval of any Amending Plat by the City Council.
The Community Development Director, may not disapprove an Amending Plat, but shall refer any Amending
Plat which he refuses to approve to the Planning and Zoning Commission within thirty (30) days after the
date the plat is filed.
F. Appeal Procedure – A subdivision plat that has been denied by the Planning and Zoning Commission may
be appealed to the City Council for consideration at the next available public meeting. In the event of any
discrepancy between a plat as approved by the Planning and Zoning Commission and the City Council, the
plat approved by the City Council shall prevail.
Section 8 – 135 Procedure for Approval of Subdivisions
A. Time Period for Taking Action – The approving body shall approve or disapprove a subdivision application
within thirty (30) days after the date the subdivision application is filed as provided in this Chapter. A
subdivision application is considered approved if the approving body fails to act on a plat within the
prescribed period. Provided however, that the subdivider may request a deferral of action on the
subdivision application, thereby waiving the thirty day time period for action by the approving body, provided
said request is submitted in writing.
B. Additional Time Period for City Council Approval – Where City Council action is required or requested on a
subdivision application as provided in this Chapter, the action shall be taken no later than thirty (30) days
after the date the subdivision application was considered by the Planning and Zoning Commission. A
subdivision is considered approved if the City Council fails to act on a plat within the prescribed period.
Provided however, that the subdivider may request a deferral of action on the subdivision application,
thereby waiving the thirty day time period for action by the City Council, provided said request is submitted
in writing.
C. Certificate of Compliance – In cases where the City fails to act on a subdivision application within the thirty
day time period, the Community Development Director, upon written request, shall issue a certificate of
compliance stating the date the subdivision was filed and that the City failed to act on the subdivision
application within the specified time.
D. Authorization to Sign Plats – The approval of a plat by the approving body, shall constitute authority for the,
Community Development Director or, the Chairman and Secretary of the Planning and Zoning Commission
and/or the Mayor and City Secretary, to execute said plat, and shall constitute approval for recording in the
County Clerk’s Office of Tarrant County.
E. Modification of Conditions – Where the approving body finds that extraordinary hardships or practical
difficulties may result from strict compliance with these regulations or the purposes of these regulations
may be served to a greater extent by an alternative proposal, it may approve modifications of conditions to
these platting regulations so that substantial justice may be done and the public interest secured. Such a
finding by the City shall not have the effect of nullifying the intent and purpose of these platting regulations.
F. Completeness Determination – Every subdivision plat application shall be subject to a determination of
completeness by the Administrative Official as provided for in this Section.
1. No later than the tenth business day from the date the application is received, the Administrative Official
shall make a written determination that all documents required by the Land Development Code for a
subdivision plat submittal have been received.
2. The applicant shall be provided written notice of any deficient documents no later than ten (10) business
days from the date the application is received. The determination shall specify the documents or other
information needed to complete the application and shall state the date the application will expire if the
Land Development Code City of Colleyville, Texas
Chapter 8 - Plat Review Procedures Page 8 - 5
documents or other information are not provided. For purposes of this Section, the applicant shall be
deemed to have been notified if the City has mailed a copy of the determination as provided herein.
3. The processing of an application by any City official or employee prior to the time the application is
determined to be complete shall not be binding on the City as the official acceptance of the application
for filing,
4. A determination of completeness by the Administrative Official shall not constitute a determination of
compliance with the substantive requirements of the Land Development Code.
G. Expiration of Application – If a subdivision plat application is not completed on or before the 45th day after
the application is received by the Administrative Official for processing, the application will be deemed to
have expired. Thereafter, a new subdivision plat application must be submitted, including payment of the
applicable application fee. The City shall retain any fee paid for reviewing the original application for
completeness.
H. Incompleteness as Grounds for Denial – No subdivision plat application shall be scheduled for action by an
approving body unless it is determined that the application is complete and all required items, studies and
documents have been submitted to and received by the City, unless the applicant has provided a written
request for a waiver or modification of said requirement. An incomplete subdivision application shall be
grounds for denial or revocation of the application. No vesting right shall accrue from the filing of an
application that has expired pursuant to this Section, or from the filing of a complete application that is
subsequently denied.
I. Official Plat Submittal Date –The date from which the statutory period requiring approval or disapproval of
a subdivision plat application shall commence on the date the Administrative Official responsible for
processing subdivision plat applications has determined the application to be complete and marked said
date on the application and has scheduled said application for action by the approving body.
J. Development Review Committee – The City Manager shall designate a Development Review Committee
(DRC) which shall be an advisory committee to the City Council and Planning and Zoning Commission and
have responsibility for providing comments and recommendations on subdivision applications. In addition,
the Development Review Committee shall submit comments and recommendations on vacation of public
rights-of -way or easements and site plan reviews required by this Code. The Administrative Official
responsible for subdivision review shall coordinate the actions of the Development Review Committee.
K. DRC Review – Copies of subdivision plat applications shall be distributed to the Development Review
Committee (DRC) members for technical review. The DRC shall provide written comments and
recommendations on the proposed development to the Administrative Official.
The Administrative Official responsible for subdivision review shall compile a report of the written comments
received from the DRC and provide a copy of said report to the subdivider within five (5) working days
following the day of receipt of all staff comments. The subdivider shall submit revised copies of the
subdivision application, which incorporates and fully satisfies the comments of the DRC or provide written
response as to why such modification is not proposed.
L. Consistency with Master Plans – No subdivision plat shall be approved which is not consistent with the
Colleyville Master Plan, the Parks Development Plan, and trail systems plans of the City.
M. Compliance with Zoning – No subdivision plat shall be approved that is not consistent with the existing
zoning regulations applicable to the property being platted, unless a rezoning application is pending that
will provide consistency with the proposed development.
N. Public Facilities – No subdivision application shall be approved by the City unless the Director of Public
Works has reviewed the construction plans for the proposed public improvements and has determined that
the public facilities will be adequate to support and service the area of the proposed subdivision. To
expedite the review process, the Director of Public Works may accept a written offer by the developer as
satisfactory evidence that public improvement requirements of the Land Development Code will be
satisfied. The Director of Public Works may require the applicant to submit sufficient information and data
to demonstrate that the existing public facilities are adequate to serve the proposed subdivision. Public
facilities and services to be examined for adequacy shall include drainage facilities, roads, sewage, and
Land Development Code City of Colleyville, Texas
Chapter 8 - Plat Review Procedures Page 8 - 6
water systems. Public facilities shall be designed and constructed in accordance with the requirements
contained in this Land Development Code. Said proposed public improvements shall conform to and be
properly related to the Colleyville Master Plan and all applicable capital improvement plans, including but
not limited to the following:
1. Master Thoroughfare Plan – All subdivisions shall be designed to coordinate with the right-of -way
widths and street patterns shown on the Master Thoroughfare Plan.
2. Water System - All lots shall be served by a public water system capable of providing water for health
and emergency purposes, including adequate fire protection. Proposed water system improvements
shall be consistent with the Master Water System Plan.
3. Wastewater Collection System - All lots shall be served by an approved means of wastewater collection
and treatment. Proposed sewer system improvements shall be consistent with the Master Wastewater
Collection System Plan.
4. Storm Water Management - The Director of Public Works may require the use of control methods such
as retention or detention, and/or the construction of offsite drainage improvements to mitigate the
impacts of the proposed developments. Any proposed drainage system improvements shall be
consistent with the Master Storm Water Management Plan.
O. Records Maintenance – The Administrative Official responsible for subdivision review shall maintain a
record of each application submitted under this Chapter, and the action taken on the application.
P. Dedication Offers – All streets, drainage ways, parks, and other rights-of -way or public easements shown
within a subdivision plat and intended for public use shall be offered for dedication as part of the approval
of a plat. Upon approval of the subdivision application by the City, the offers shall be deemed dedicated
and available for acceptance by the City in accordance with the requirements of this Section.
1. Whenever a subdivision proposes the dedication of land for public use and the City finds that such land
is not required or is not suitable for public use, the approving body shall either deny the subdivision
application or require the rearrangement of lots to include such land.
2. The approval of a subdivision plat by the City is not considered an acceptance of any dedication and
does not impose on the City any duty regarding the maintenance or improvement of any dedicated
parts until the City Council makes an actual appropriation of the dedicated parts by entry, use, or
improvement.
3. Disapproval of a plat shall be deemed a refusal by the City to accept the offered dedications shown
thereon.
Q. Nuisance Ordinances and Outstanding Liens – No subdivision plat shall be placed on the agenda for action
by an approving body in which the Code Enforcement Officer has issued notice to the owner of the property
being subdivided that the property being considered for development is in violation of a public nuisance
ordinance of the City of Colleyville and the violation has not been abated prior to the subdivision application
date. No subdivision plat shall be placed on the agenda for action by an approving body that has an
outstanding delinquent lien payable to the City of Colleyville.
R. Frontage on Public Access Required – Every lot shall have frontage on a public street right-of -way. Said
frontage shall not be less than eighty percent (80%) of the minimum required lot width established for the
zoning district. In non-residential areas, access to a lot with a public access easement that is acceptable
by the City as meeting the minimum requirements to provide public ingress and egress and for adequate
emergency vehicle access may be allowed in lieu of a public street right-of -way.
S. Plats Straddling or Adjacent to Municipal Boundaries – Where access to a proposed subdivision is required
across land in an adjacent city, the Administrative Official shall coordinate the review of the plat with the
adjacent city and the approving body shall require written approval from the adjacent city.
Land Development Code City of Colleyville, Texas
Chapter 8 - Plat Review Procedures Page 8 - 7
T. Official City Map – The Administrative Official responsible for subdivision review shall maintain an Official
City Map, which shall indicate all subdivisions, lots and street rights-of -way. Subdivision plats hereafter
approved shall be placed on the Official Map in a timely order and include the names of all streets and
street suffix classifications. Where street name inconsistencies exist, from one subdivision to another, the
Administrative Official shall place on the Official City Map the generally accepted street name, its proper
spelling, and suffix classification. The Administrative Official responsible for subdivision review shall assign
street address ranges for each block and coordinate these with the Office of the Fire Marshal and other
emergency service providers.
U. Enforcement of Chapter – In addition to any other remedy provided by law, the City and its officers shall
have the right to enjoin any violation of this Chapter by injunction issued by a court of competent jurisdiction.
Section 8 – 140 Preliminary Plats
A. Preliminary Plat Classification – Submittal of a Preliminary Plat is the first of a two step process for approval
of a subdivision plat. The Preliminary Plat procedure shall be used when the property proposed for
development is not platted as defined in this Chapter, does not qualify as a minor plat, and will be platted
in more than one phase. The purpose of the Preliminary Plat procedure is to allow a subdivider to submit
an abbreviated subdivision proposal for approval to determine the feasibility of developing a parcel of land
before proceeding to the final platting process where the development will involve more than one phase of
construction.
B. Platting all Land in Common Ownership – The Preliminary Plat shall include all contiguous holdings of the
owner, including land in “common ownership” as defined in this Chapter, with an indication of the portion
which is proposed for subdivision.
C. Preliminary Plat Phasing –The Preliminary Plat shall clearly indicate the parcels of land to be included in
the phasing. Subsequently, Final Plats shall generally comply with the phasing lines indicated on the
Preliminary Plat. Significant departure from the phase lines indicated on the Preliminary Plat shall require
an amendment to the Preliminary Plat prior to further final platting of property.
D. Effect of Approval – Upon approval of the Preliminary Plat, a copy of the approved Preliminary Plat shall
be signed by the Administrative Official and kept for public record. Said approved Preliminary Plat shall
reflect any and all revisions to the original submitted Preliminary Plat as was directed by the Planning and
Zoning Commission and/or City Council which were made a condition of approval. Approval of the
Preliminary Plat shall not constitute final acceptance or approval of the subdivision nor shall the approval
of the Preliminary Plat confer any vesting rights in the arrangement of lots, streets and other features on
the Final Plat. Approval of the Preliminary Plat shall constitute authority to proceed with the Final Plat
process as described in this Chapter.
E. Expiration of Approval – Approval of a Preliminary Plat shall expire after twelve (12) months from the date
of approval, unless a Final Plat is submitted for all or part of the area that has received Preliminary Plat
approval. The approving body may approve a time extension upon written request from the developer or
may waive the twelve month termination period when the Final Plat is determined to be consistent with the
approved Preliminary Plat and no additional standards have been adopted by the City.
F. Re-submittal of Preliminary Plat – When a Preliminary Plat is disapproved, the subdivider, at any time
thereafter, may submit a new design for approval, following the same procedures as required for the original
application, including the payment of application fees.
G. Preliminary Plat Exhibits – The subdivider shall file an application for approval of a Preliminary Plat with the
Administrative Official responsible for subdivision review, which shall contain the following exhibits to be
considered complete:
1. Preliminary Plat Application – The application shall be on forms furnished by the Administrative Official.
If the applicant is not the official owner of record, written authorization from the property owner is
required.
Land Development Code City of Colleyville, Texas
Chapter 8 - Plat Review Procedures Page 8 - 8
2. Preliminary Plat Drawing – The plat drawing shall contain the information listed in Section 8 - 180
Required Plat Information, where applicable.
3. Preliminary Drainage Information – The subdivider shall submit a Preliminary Drainage Analysis to
determine the need for drainage facilities, unless the Director of Public Works has determined that a
Preliminary Drainage Analysis is not necessary at time of platting. The Preliminary Drainage Analysis
shall be prepared in accordance with the drainage analysis requirements contained in Chapter 14 –
Engineering Design Standards of this Land Development Code.
4. Preliminary Utility Plan – The subdivider shall submit preliminary construction drawings which shall
indicate the general location and approximate sizes of all existing and proposed public utilities, unless
the Director of Public Works has determined that no public utility improvements are necessary. The
size of all proposed water and sewer lines shall be determined using the design criteria contained in
Chapter 14 – Engineering Design Standards of this Land Development Code.
5. Tree Survey – Where a subdivision plat indicates a proposed public street, the subdivider shall submit
a tree survey or an aerial photograph indicating the general coverage of trees.
6. Nuisance Compliance Certification – The Code Enforcement Officer shall provide certification indicating
the status of the property regarding public nuisances and outstanding liens payable to the City of
Colleyville.
7. Fees – The applicant shall pay the applicable plat application fee when the application is submitted to
the Administrative Official.
H. Grading Site Prior to Final Approval – Following Preliminary Plat approval, the developer may apply for an
earthwork permit and upon approval of said permit may commence construction to the grades and
elevations required by the Preliminary Plat.
Section 8 – 145 Final Plats
A. Final Plat Classification – Approval of a Final Plat is the second step in the process for approval of a
subdivision plat. The Final Plat procedure shall be used when the property proposed for development has
been previously approved as a Preliminary Plat, was not submitted as a Combination Preliminary/Final Plat
and conforms to the requirements of this Chapter. The purpose of the Final Plat procedure is to allow a
subdivider to submit for approval all the documents necessary to fully develop the subdivision.
B. Final Plat Prerequisites – Unless exempt from the requirements of Preliminary Plat approval, no Final Plat
shall be placed on the agenda for action by the approving body until a Preliminary Plat of a subdivision has
been previously approved in accordance with this Chapter. Upon approval of a Preliminary Plat, a
subdivider may file an application for approval of a Final Plat. The Final Plat shall conform to the Preliminary
Plat as approved and incorporate any and all changes, modifications, corrections and conditions imposed
by the prior approval. A Final Plat will not be presented to the approving body for consideration, which fails
to incorporate the recommendations of the Preliminary Plat approval.
C. Final Plat Exhibits – The subdivider shall file an application for approval of a Final Plat with the
Administrative Official responsible for subdivision review, which shall contain the following exhibits to be
considered complete:
1. Final Plat Application – The application shall be on forms furnished by the Administrative Official
responsible for subdivision review. If the applicant is not the official owner of record, written
authorization from the property owner is required.
2. Final Plat Drawing – The plat drawing shall contain the information contained in Section 8 - 180
Required Plat Information of this Land Development Code.
3. Drainage Information – The subdivider should discuss with the Director of Public Works the need to
submit a Preliminary Drainage Analysis or a Drainage Study. When drainage facilities and related
Land Development Code City of Colleyville, Texas
Chapter 8 - Plat Review Procedures Page 8 - 9
improvements are required, the applicant shall submit a Drainage Study with supporting documentation
which shall conform to the technical specifications contained in Chapter 14 – Engineering Design
Standards of this Land Development Code.
4. Construction Drawings – When the proposed development requires the construction of public
improvements, the applicant shall submit construction plans with the Final Plat. The construction
drawings shall conform to the technical specifications contained in Chapter 14 – Engineering Design
Standards of this Land Development Code and shall be prepared and sealed by a Registered
Professional Engineer, licensed to practice in the State of Texas.
5. Tree Survey – Where a subdivision plat indicates a proposed public street, the subdivider shall submit
a tree survey or an aerial photograph indicating the general coverage of trees. These documents are
not necessary if they have been submitted with the Preliminary Plat.
6. Nuisance Compliance Certification – The Code Enforcement Officer shall provide certification indicating
the status of the property regarding public nuisances and outstanding liens payable to the City of
Colleyville.
7. Fees – The applicant shall pay the applicable plat application fee when the application is submitted to
the Administrative Official.
Section 8 – 150 Combination Preliminary/Final Plat
A. Combination Preliminary/Final Plat Classification – Approval of a Combination Preliminary/Final Plat may
occur when a plat is submitted that involves more than four lots and will include a new street but will not be
phased but, instead, will be developed in a single phase. The purpose of the Combination Preliminary/Final
Plat procedure is to allow a subdivider to submit for approval all the documents necessary to fully develop
the subdivision in a single application.
B. Combination Preliminary/Final Plat Exhibits – The subdivider shall file an application for approval of a
Combination Preliminary/Final Plat with the Administrative Official responsible for subdivision review, which
shall contain the following exhibits to be considered complete:
1. Combination Preliminary/Final Plat Application – The application shall be on forms furnished by the
Administrative Official responsible for subdivision review. If the applicant is not the official owner of
record, written authorization from the property owner is required.
2. Plat Drawing – The plat drawing shall contain the information contained in Section 8 - 180 Required
Plat Information of this Land Development Code.
3. Drainage Information – The subdivider should discuss with the Director of Public Works the need to
submit a Preliminary Drainage Analysis or a Drainage Study. When drainage facilities and related
improvements are required, the applicant shall submit a Drainage Study with supporting documentation
which shall conform to the technical specifications contained in Chapter 14 – Engineering Design
Standards of this Land Development Code.
4. Construction Drawings – When the proposed development requires the construction of public
improvements, the applicant shall submit construction plans with the Combination Preliminary/Final
Plat. The construction drawings shall conform to the technical specifications contained in Chapter 14
– Engineering Design Standards of this Land Development Code and shall be prepared and sealed by
a Registered Professional Engineer, licensed to practice in the State of Texas.
5. Tree Survey – Where a subdivision plat indicates a proposed public street, the subdivider shall submit
a tree survey or an aerial photograph indicating the general coverage of trees.
6. Nuisance Compliance Certification – The Code Enforcement Officer shall provide certification indicating
the status of the property regarding public nuisances and outstanding liens payable to the City of
Colleyville.
Land Development Code City of Colleyville, Texas
Chapter 8 - Plat Review Procedures Page 8 - 10
7. Fees – The applicant shall pay the applicable plat application fee when the application is submitted to
the Administrative Official. The fee for a Combination Preliminary/Final Plat shall be the same as the
fee for a Final Plat.
Section 8 – 155 Minor Plats
A. Minor Plats: A Minor Plat submittal shall be used when the property proposed for development is not platted,
contains four (4) or fewer lots and will not create a new street. A Minor Plat is intended to allow a subdivider
to combine the Preliminary and Final Plat procedures and thereby expedite the review and approval of a
small subdivision where no new public street is created. Where applicable, the Minor Plat submittal shall
contain the same exhibits as a Final Plat submittal.
B. Minor Plat Exhibits – The subdivider shall file an application for approval of a Minor Plat with the
Administrative Official responsible for subdivision review, which shall contain the following exhibits to be
considered complete:
1. Minor Plat Application – The application shall be on forms furnished by the Administrative Official
responsible for subdivision review. If the applicant is not the official owner of record, written
authorization from the property owner is required.
2. Plat Drawing – The plat drawing shall contain the information contained in Section 8 – 180 Required
Plat Information of this Land Development Code.
3. Drainage Information – The subdivider should discuss with the Director of Public Works the need to
submit a Preliminary Drainage Analysis or a Drainage Study. When drainage facilities and related
improvements are required, the applicant shall submit a Drainage Study with supporting documentation
which shall conform to the technical specifications contained in Chapter 14 – Engineering Design
Standards of this Land Development Code.
4. Construction Drawings – When the proposed development requires the construction of public
improvements, the applicant shall submit construction plans with the Minor Plat. The construction
drawings shall conform to the technical specifications contained in Chapter 14 – Engineering Design
Standards of this Land Development Code and shall be prepared and sealed by a Registered
Professional Engineer, licensed to practice in the State of Texas.
5. Tree Survey – Where a subdivision plat indicates a proposed public street, the subdivider shall submit
a tree survey or an aerial photograph indicating the general coverage of trees.
6. Nuisance Compliance Certification – The Code Enforcement Officer shall provide certification indicating
the status of the property regarding public nuisances and outstanding liens payable to the City of
Colleyville.
7. Fees – The applicant shall pay the applicable plat application fee when the application is submitted to
the Administrative Official.
Section 8 – 160 Replats
A. Replats: A Replat submittal shall be used when a previously platted property is proposed for redevelopment.
A Replat may include an additional parcel of un-platted property when the size of the un-platted portion
does not dictate the submittal of a Preliminary Plat. The Administrative Official responsible for subdivision
review shall review each Replat application and determine whether or the not the size of the un-platted
Land Development Code City of Colleyville, Texas
Chapter 8 - Plat Review Procedures Page 8 - 11
portion of the proposed development warrants the submittal of a Preliminary Plat. Where applicable, the
Replat submittal shall contain the same exhibits as a Final Plat submittal.
B. Additional Criteria for Replats: The following additional criteria for approval shall apply in the re-subdivision
of an existing plat, without vacating the immediate previous plat:
1. A public hearing shall be required on the Replat at which interested parties and citizens have an
opportunity to be heard.
2. If any of the proposed area to be re-subdivided or re-platted, within the immediate preceding five
years, was limited by any interim or permanent zoning classification to residential use for not more
than two residential units per lot, or if any lot in the immediate previous subdivision was limited by
deed restriction to residential use for not more than two residential units per lot, notice of the public
hearing shall be given in advance in the following manner:
a. Publication at least 15 days before the date of the hearing in a newspaper of general circulation
in the City.
b. A written notice of the public hearing shall be forwarded no less than fifteen (15) days prior to
the day of the hearing to the owners (as the ownership appears on the last approved ad
valorem tax roll) of all lots in the immediate preceding plat that are within 200 feet of the lots to
be re-platted. The notice may be served by depositing it properly addressed and postage paid,
in the United States post office.
3. If the proposed replat requires a waiver of a requirement and is protested in accordance with this
section, the proposed replat must receive, in order to be approved, the affirmative vote of at least
three-fourths of the members present of the Planning and Zoning Commission and/or City Council.
For a legal protest, written instruments signed by the owners of at least 20 percent of the area of
the lots or land immediately adjoining the area covered by the proposed replat and extending 200
feet from that area, but within the original subdivision, must be filed with the Planning and Zoning
Commission and City Council prior to the closing of the public hearing. In computing the percentage
of land area, the area of streets and alleys shall be included.
C. Compliance with paragraphs (a) & (b) is not required for approval of a replat or a portion of a prior plat
if the area to be re-platted was designated or reserved for other than single or duplex family residential
use by notation on the last legally recorded plat or in the legally recorded restrictions applicable to the
plat.
D. Replat Exhibits – The subdivider shall file an application for approval of a replat with the Administrative
Official responsible for subdivision review, which shall contain the following exhibits to be considered
complete:
1. Replat Application – The application shall be on forms furnished by the Administrative Official
responsible for subdivision review. If the applicant is not the official owner of record, written
authorization from the property owner is required.
2. Plat Drawing – The plat drawing shall contain the information contained in Section 8 - 180 Required
Plat Information of this Land Development Code.
3. Drainage Information – The subdivider should discuss with the Director of Public Works the need
to submit a Preliminary Drainage Analysis or a Drainage Study. When drainage facilities and
related improvements are required, the applicant shall submit a Drainage Study with supporting
documentation which shall conform to the technical specifications contained in Chapter 14 –
Engineering Design Standards of this Land Development Code.
4. Construction Drawings – When the proposed development requires the construction of public
improvements, the applicant shall submit construction plans with the Minor Plat. The construction
drawings shall conform to the technical specifications contained in Chapter 14 – Engineering
Land Development Code City of Colleyville, Texas
Chapter 8 - Plat Review Procedures Page 8 - 12
Design Standards of this Land Development Code and shall be prepared and sealed by a
Registered Professional Engineer, licensed to practice in the State of Texas.
5. Tree Survey – Where a subdivision plat indicates a proposed public street, the subdivider shall
submit a tree survey or an aerial photograph indicating the general coverage of trees.
6. Nuisance Compliance Certification – The Code Enforcement Officer shall provide certification
indicating the status of the property regarding public nuisances and outstanding liens payable to
the City of Colleyville.
7. Fees – The applicant shall pay the applicable plat application fee when the application is submitted to
the Administrative Official.
Section 8 - 165 Amending Plats
A. Amending Plat Classification – The Amending Plat procedure shall be used when making a minor change
to an existing subdivision. These changes must not be substantive, nor create any new lots. Notice, public
hearing, and the approval of other lot owners is not required for the approval of an Amending Plat.
B. Amending Plat Procedures – The City is authorized to approve an Amending Plat which is signed by the
property owners, and which is for one (1) or more of the purposes set forth in this Section, and such approval
shall not require notice, hearing or approval of other lot owners. Amending Plats in accordance with the
provisions of this Section shall be approved if the sole purpose of the Amending Plat is to:
1. Correct an error in any course or distance shown on the prior plat;
2. Add any course or distance that was omitted on the prior plat;
3. Correct an error in the description of the real property shown on the prior plat;
4. Indicate monuments set after death, disability or retirement from practice of the surveyor charged with
the responsibilities for setting monuments;
5. Show the proper location or character of any monument which has been changed in location or
character or which originally was shown at the wrong location or incorrectly as to its character on the
prior plat;
6. Correct any other type of scrivener or clerical error or omission as previously approved by the City;
such errors and omissions may include, but are not limited to, numbers, acreage, street names and
identification of adjacent recorded plats;
7. Correct an error in courses and distances of lot lines between two adjacent lots where both lot owners
join in the application for plat amendment, and neither lot is abolished; provided that such amendment
does not attempt to remove recorded covenants or restrictions and does not have a material adverse
effect on the property rights of the other owners in the plat;
8. Relocate a lot line in order to cure an inadvertent encroachment of a building or improvement on a lot
line or on an easement;
9. Relocate one or more lot lines between one or more adjacent lots where the owner or owners of all
such lots join in the application for the plat amendment, provided that such amendment does not:
a. Attempt to remove recorded covenants or restrictions; or
b. Increase the number of lots; or
c. Remove or otherwise abandon any easement or right-of -way.
Land Development Code City of Colleyville, Texas
Chapter 8 - Plat Review Procedures Page 8 - 13
10. To make necessary changes to the preceding plat to create six or fewer lots in the subdivision or part
of the subdivision covered by the preceding plat if;
a. the changes do not affect applicable zoning and other regulations of the municipality;
b. the changes do not attempt to amend or remove any covenants or restrictions; and
c. the area covered by the changes is located in an area that the municipal planning commission or
other appropriate governing body of the municipality has approved, after a public hearing, as a
residential improvement area; or
11. To replat one or more lots fronting on an existing street if:
a. the owners of those lots join in the application for amending the plat;
b. the amendment does not attempt to remove recorded covenants or restrictions;
c. the amendment does not create or require creation of a new street or make necessary the extension
of municipal facilities.
C. Amending Plat Exhibits – The subdivider shall file an application for approval of an Amending Plat with the
Administrative Official responsible for subdivision review, which shall contain the following exhibits to be
considered complete:
1. Amending Plat Application – The application shall be on forms furnished by the Administrative Official
responsible for subdivision review. If the applicant is not the official owner of record, written
authorization from the property owner is required.
2. Amending Plat Drawing – The plat drawing plat contain the information contained in Section 8 - 165
Required Plat Information of this Land Development Code, where applicable.
3. Drainage Information – As determined by the Director of Public Works, the developer shall submit a
Preliminary Drainage Analysis or a Drainage Study. When drainage facilities and related improvements
are required, the applicant shall submit a Drainage Study with supporting documentation which shall
conform to the technical specifications contained in Chapter 14 – Engineering Design Standards of this
Land Development Code
4. Construction Drawings – When the proposed development requires the construction of public
improvements, the applicant shall submit construction plans with the plat. The construction drawings
shall conform to the technical specifications contained in Chapter 14 – Engineering Design Standards
of this Land Development Code and shall be prepared and sealed by a Registered Professional
Engineer, licensed to practice in the State of Texas.
5. Nuisance Compliance Certification – The Code Enforcement Officer shall provide certification indicating
the status of the property regarding public nuisances.
6. Fees – The applicant shall pay the applicable plat application fee when the application is submitted to
the Administrative Official.
Section 8 - 170 Official Plat Recording
A. Required Filing Documents – No subdivision plat shall be filed of record with the Tarrant County Clerk’s
Office unless the following are complete:
1. The plat has been drawn on mylar reproducible film or other permanent material, contains all required
signatures, including the signature of the Planning and Zoning Commission Chairman, and/or the
Mayor, or City staff, as applicable; and
Land Development Code City of Colleyville, Texas
Chapter 8 - Plat Review Procedures Page 8 - 14
2. All applicable fees have been received.
B. Construction Prior to Official Filing – No construction of public improvements shall be allowed and no
permits for building construction shall be approved until the subdivision plat has been filed of record with
the Tarrant County Clerk’s Office.
C. Maximum Approval Period – The approval of a subdivision plat shall expire one-hundred and eighty (180)
days from the date of approval by the approving body, unless the subdivision plat has been filed of record
with as provided in this Section.
D. Re-approval Required – No subdivision plat shall be filed of record with the Tarrant County Clerk’s Office
where the approval time period has expired, unless the approving body has approved a re-submittal of the
plat application and payment of plat application fee.
Section 8 - 175 Vacation of Plats
A plat may be vacated by the owners of the land covered by the plat at any time before a lot in the plat is sold.
If lots have been sold, the plat or any part of the plat may be vacated upon the application of all the owners of
lots in the plat and with the approval of the City obtained in the manner prescribed for the original plat.
Section 8 - 180 Required Plat Information
The applicant requesting subdivision plat approval shall submit the required number of copies of a plat drawing
as determined by the Administrative Official and which complies with this Section.
1. All plat drawings shall contain the following information where applicable:
a. Owner / Subdivider - The names and addresses of the subdivider and the current owner of record.
b. Surveyor Name - The name, address and telephone number of the surveyor responsible for the plat
which shall contain the seal of a Texas Registered Professional Land Surveyor.
c. Subdivision Name - If the land to be platted is situated within or adjacent to an existing subdivision, that
plat may take the name of the existing subdivision, subject to the approval of the City. The name of
the proposed subdivision shall be clearly shown with large letters and shall not be a duplication of any
existing subdivision name, whether by spelling or pronunciation, or similar to any other subdivision
within the City. The plat drawing shall indicate whether the plat is a Preliminary Plat, Final Plat, Replat,
or Amending Plat.
d. Location Map - A location map showing the tract by reference to streets or highways.
e. Date - The date the plat was prepared.
f. Scale & North Arrow - The plat shall be prepared at a numerical scale no greater than one (1) inch
equals one hundred (100) feet unless approved by the Administrative Official responsible for
subdivision review. A graphic scale symbol shall be placed on the drawing with a north arrow indicating
the approximate true north.
g. Subdivision Boundary Lines - The subdivision boundary lines shall be shown in heavy lines so as to
provide a differentiation with the internal features of the area being proposed for platting. The location
and dimensions of all boundary lines of the property shall be expressed to the nearest hundredth foot.
h. Metes and Bounds Description - A written metes and bounds description of the property shall be shown
on the plat and be capable of reproducing such lines upon the ground with a closure error of less than
1:25,000. The legal description shall include reference to an original survey, subdivision corner, or the
Texas Coordinate System of 1983, North Central Zone. The legal description shall include the acreage
of the total area of the proposed subdivision and be consistent with the subdivision boundary. The
Land Development Code City of Colleyville, Texas
Chapter 8 - Plat Review Procedures Page 8 - 15
legal description shall contain information to show the last instrument conveying title to each parcel of
property involved in the proposed subdivision, giving grantor, grantee, date, and land records reference.
i. Adjacent Properties - All property lines, streets and easements on lands immediately adjacent to and
contiguous with the perimeter of the proposed subdivision and extending one hundred (100) feet shall
be shown with the names of the owners as shown on the most current Tax Assessor's files; if the
adjacent properties are platted, the names of adjoining subdivisions and the names of adjoining streets
are to be shown.
j. Street Rights-of -Way - The width of all public street rights-of-way shall be shown on the plat. The
general location and width shall be consistent with the Master Thoroughfare Plan. Dimensions shall
be shown for all curves. The distance from the centerline of any existing roadway of a boundary street
to the proposed subdivision shall be shown to determine the adequacy of right-of -way along the route
and to determine if additional right-of -way is necessary to accommodate the proposed street.
k. Permanent Structures - The location and general outline of any existing permanent structures with
sufficient dimensions to determine building line encroachments. Any permanent structures which
encroach any building set-back lines that will remain after completion of the development shall be
shown on the drawing with appropriate dimensions.
l. Building Set-back Lines - Front building set-back lines shall be indicated by dashed lines on all lots in
accordance with the requirements of the applicable zoning district. Side yard building set-back lines
shall be indicated by dashed lines on the side yards of lots with side street frontage. Additional building
set-back may be required by the City. Existing building set-back lines on adjacent properties shall be
shown, where applicable.
m. City Limit Lines - The general location of the city limit boundaries of the City of Colleyville and any
adjacent city shall be shown on the plat and referenced per city maps, only.
n. Easements - The location and dimension of all existing or proposed easements shall be shown on the
plat drawing indicating whether such easement is for any specific purpose. General easements for the
use of public utilities of not less than seven and one-half (7.5') feet in width shall be provided along
each side of all rear property lines. If necessary for the extension of water or sewer mains, storm
drainage or other utilities, easements of greater width shall be required along lot lines or across large
lots. In all cases, easements shall connect with easements already established on adjoining properties
or extend to connect with a public right-of -way. No lot shall be shown with an easement which prevents
proper development and full utilization of the lot as a suitable building site for the intended zoning
district.
o. Lot and Block Numbering - All lots and blocks shall be consecutively numbered, or lettered in
alphabetical order. The blocks in subdivisions bearing the same name shall be numbered or lettered
consecutively through the several sections or phases. Lettering for blocks shall be larger and bolder
than lot numbers or circled to make identification clear. Any lot or block which is planned as an ‘out -
parcel’ shall be numbered and designated on the plat with notation regarding any development
restrictions.
p. Sheet Size - Map sheets shall be of such size as are acceptable for filing in the Tarrant County Clerk’s
Office, and shall not exceed twenty-four by thirty-six (24"x 36") inches, but may be eighteen by twenty-
four (18" x 24") inches, with a binding margin of not less than one and one-half inches on the left side
of the sheets. Sheets shall be numbered in sequence if more than one (1) sheet is used and an index
sheet provided with match lines.
q. Plat Notes and Conditions - When appropriate, the plat shall contain a listing of any Plat Notes and Plat
Conditions in a readily identifiable location with each note numbered consecutively.
r. Public Use Areas - The location and dimensions of all property proposed to be set aside for public use
or common reservation shall be shown on the plat drawing, with designation of the purpose thereof,
and conditions, if any, of the dedication or reservation.
Land Development Code City of Colleyville, Texas
Chapter 8 - Plat Review Procedures Page 8 - 16
s. Street Names - All street names shall be shown on the plat. New street names shall be sufficiently
different in sound and in spelling from other street names in the city to avoid confusion. The
continuation of an existing street shall bear the same name.
t. Phasing of Plats – For Preliminary plats, the plat drawing shall indicate any phasing of the proposed
subdivision. Thereafter, plats of subsequent phases shall conform to the approved overall layout and
phasing, unless a revised Preliminary Plat is submitted and approved in accordance with this Chapter.
However, a subsequent reduction of a phase may be considered provided that it conforms to the original
street arrangement.
u. Lot Dimensions - The approximate dimensions of all lots shall be shown on a Preliminary Plat and the
exact dimension shown on all other plats with accuracy to one-hundredth’s of one foot. The dimensions
shall be sufficient to verify compliance with the minimum requirements of the applicable zoning district.
v. Flood Plain Features - The location of the 100-year flood limits, if applicable, shall be shown on the plat
and contained within a drainage easement. If the subdivision, or a portion thereof, is located in the 100
year flood-prone area, the developer will be required to comply with the Flood Damage Prevention
Ordinance.
w. Irregular Side Lot Lines - Side lot lines which are not perpendicular to the street right-of-way shall be
indicated with bearing and distance.
x. Lot Areas - The area for each lot expressed in square feet shall be shown on the plat.
y. Survey Notes - The Final Plat shall be accompanied by one (1) set of surveyor's closure notes for the
boundary of the subdivision. The notes shall be referenced in the same manner as the plat.
z. Certification Blocks – All plats shall contain the appropriate certification blocks which shall be similar to
those shown.
Planning and Zoning Commission Approval
WHEREAS The Planning and Zoning Commission of the City of Colleyville, Texas voted affirmatively on this _______ day of
____________________________________, 20__, to approve this Plat.
____________________________________
Chairman, Planning and Zoning Commission
_____________________________________
Attest: Secretary, Planning and Zoning Commission
City Council Approval
Whereas the City Council of the City of Colleyville, Texas voted affirmatively on this ____________ day of
______________________________________, 20__, to approve of this Plat.
________________________________________________
Mayor, City of Colleyville
________________________________________________
Attest: City Secretary
Staff Approval Authority
This amending or minor plat is approved in accordance with Section 212.0065 of the
Texas Local Government Code and the City of Colleyville Subdivision Regulations
Land Development Code City of Colleyville, Texas
Chapter 8 - Plat Review Procedures Page 8 - 17
_______________
Date
_____________________________________________
Community Development Director
Surveyor’s Certification
KNOW ALL MEN BY THESE PRESENTS:
That I, ________________________________________________________, a Registered Professional Land
Surveyor licensed in the State of Texas, do hereby certify that this Plat is true and correct and was prepared
from an actual survey made under my supervision on the ground. Further, this survey conforms to the general
rules of procedures and practices of the most current Professional Land Surveying Practices Act.
_______________________________________________ __________________
Signature Date
(Affix Seal)
Dedication Certificate
WHEREAS, (owners name), are the owners of a tract of land situated in the (name) Survey, Abstract N. (#), Tarrant County, Texas,
and being out of a (#) acre tract conveyed to them by (deed reference), and being more particularly described as follows:
(metes and bounds description)
NOW THEREFORE, KNOW ALL PERSONS BY THESE PRESENTS:
That We, (names), Owners, do hereby adopt this plat designating the hereinbefore described property as (subdivision name), an d
addition to the City of Colleyville, Tarrant County, Texas, and do hereby dedicate fee simple to the public use forever all streets, rights-
of-way, and alleys shown thereon, and do hereby reserve the easements shown on this plat for the mutual use and accommodation of
all public utilities desiring to use or using the same. Any public utility shall have the right to remove and keep removed all or part of any
buildings, fences, trees, shrubs or other improvements or growths in which any way endanger or interfere with the construction ,
maintenance or efficiency of its respective systems on any of these easements, and any public utility shall at all times have the right of
ingress and egress to and from and upon the said easement for the purpose of constructing, reconstructing, inspecting, and patrolling,
without the necessity at any time of procuring the permission of anyone. This plat approved subject to all platting ordinances, rules,
regulations, and resolutions of the City of Colleyville, Texas.
Witness our hands this _________________________ day of _________________, 20_____.
_____________________________________________________________
Owners Name
STATE OF TEXAS }{
COUNTY OF TARRANT }{
Before me, the undersigned Notary Public in and for said county and State on this day personally appeared
__________________________, known to me to be the person whose name is subscribed to the foregoing instrument and
acknowledged to me that he executed the same for the purpose and considerations therein expressed, and in the capacity therei n
stated.
Land Development Code City of Colleyville, Texas
Chapter 8 - Plat Review Procedures Page 8 - 18
Given under my hand and seal of office this _______ day of ______________________________, 20____.
_____________________________________
Notary Public in and for Tarrant County
(affix seal) _____________________________________
My printed name
_____________________________________
My commission expires:
Section 8 – 185 Easement and Right-of-Way Encroachments
(Ord. O-01-1280 / 08/08/01)
No building permit shall be issued for any structure that encroaches into or over a public drainage and/or utility
easement or public right-of -way, unless an easement encroachment and joint use agreement has been
approved in accordance with the procedures contained in this Section.
1. The applicant must submit a written application on forms furnished by the City, together with the
appropriate filing fee, stating the reason for the proposed encroachment. Said application must contain
the signature of the property owner or legal agent of the property owner where the encroachment is
proposed or of the property that is adjacent to the right-of-way where the encroachment and joint use
is proposed.
2. The applicant must provide a metes and bounds description indicating the exact location of the
encroachment and a plot plan showing the nature of the improvements proposed within the
encroachment area.
3. The application must include written documentation signed by all public utility companies, including the
City of Colleyville Public Works Department, indicating their consent to the encroachment and joint use
of the easement or right-of -way. All public utility companies must approve the encroachment request
before any consideration is given by the City of Colleyville.
4. No notification of adjacent properties is required unless, the City Manager, or designated official,
determines that the encroachment or joint use has a direct impact on the adjacent properties.
5. An application requesting an easement encroachment may be approved by the City Manager or other
designated official. Applications requesting a right-of-way encroachment require approval by the City
Council.
6. Upon approval of the request, documents shall be filed in the Tarrant County Deed Records.
7. The application fee shall be set by separate ordinance approved by the City Council.
Section 8 – 190 Amendments to This Chapter
Reserved for listing of amendments to this Chapter.
Ord. Number Date Subject
O-00-1261 12/19/00 Incomplete Submittals / DRC Review
O-01-1280 08/08/01 Easement & right-of -way encroachments
O-06-1566 02/21/06 Comprehensive Chapter Revisions
O-14-1906 01/21/2014 Revisions to Approval Authority and Plat Classifications
O-16-XXXX XX/XX/2016 Revisions to Approval Authority
Definitions
- Preliminary Plats - Section 8-140. Definition of a Preliminary Plat: A map, drawing, or chart showing the
proposed arrangement of streets, lots, easements, and other public spaces in the subdivision. A
Preliminary Plat is used when a plat contains more than four lots, will create new street(s), or will be
developed in more than one phase.
- Final Plats - Section 8-145. Definition of a Final Plat: A map, drawing, or chart prepared according to the
provisions of this Land Development Code, and containing all engineering and legal data, dedications, and
certificates necessary to the recording of same in the maps and plats records of the county. A Final Plat
is the second step in the platting process upon approval of the Preliminary Plat.
- Combination Preliminary/Final Plat - Section 8-150. Definition of a Combination Preliminary/Final
Plat: A map, drawing, or chart prepared according to the provisions of this Land Development Code, and
containing all engineering and legal data, dedications, and certificates necessary to the recording of same
in the maps and plats records of the county. A Combination Preliminary/Final Plat is allowed where a new
subdivision includes more than four lots and/or includes a new street is to be developed in a single phase
with no unplatted land left to be platted in a future phase of development.
- Minor Plat - Section 8-155. Definition of a Minor Plat: A subdivision of not more than four lots, which
fronts on an existing street and does not require the creation of any new street, or the extension of
municipal facilities, which allows a short form process that eliminates the need for a preliminary plat. A
Minor Plat must contain all engineering and legal data, dedications, and certificates necessary to the
recording of same in the maps and plats records of the county.
- Replat - Section 8-160. Definition of a Replat: A replat is used when a previously platted property is
proposed for redevelopment or an existing platted lot is proposed for further subdivision. A Replat may
include an additional parcel of un-platted property when the size of the un-platted portion does not
dictate the submittal of a Preliminary Plat.
- Amending Plat - Section 8-165. Definition of an Amending Plat: A map, drawing, or chart prepared to
show a minor change of an existing subdivision to a lot line or correction of an error such that the changes
are not substantive, and no new lots are created.
ORDINANCE O-17-2004
AMENDING CHAPTER 8-PLAT REVIEW PROCEDURES, SECTION 8-130
- APPROVAL AUTHORITY OVER SUBDIVISION PLATS OF THE LAND
DEVELOPMENT CODE; PROVIDING A SAVINGS CLAUSE; PROVIDING
A SEVERABILITY CLAUSE; PROVIDING FOR INJUNCTIVE RELIEF;
PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED TWO
THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND
PROVIDING AN EFFECTIVE DATE
WHEREAS,the City Council of the City of Colleyville approved Ordinance
O-00-1214 on April 18, 2000, adopting the Land Development
Code; and
WHEREAS, the City of Colleyville desires to amend Section 8-130 of the
Land Development Code to require City Council approval of
combination plats, preliminary plats, final plats, and replats;
and
WHEREAS, notice of a public hearing before the City Council was published
in a newspaper of general circulation in Colleyville at least 15
days before such hearing.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1.THAT Chapter 8- Plat Review Procedures, Section 8-130 of the
Land Development Code, is hereby amended to read as depicted
in the attached Exhibit “A”.
Sec. 2.THAT any person, firm or corporation violating any of the
provisions or terms of this ordinance shall be subject to the same
penalty as provided for in the Comprehensive Zoning Ordinance of
the City of Colleyville, and upon conviction shall be punishable by
a fine not to exceed the sum of Two Thousand Dollars
($2,000.00) for each offense.
Sec. 3.THAT if any section, paragraph, subdivision, clause, phrase or
provision of this ordinance shall be judged invalid or
unconstitutional, the same shall not affect the validity of this
ordinance as a whole or any portion thereof other than that
portion so decided to be invalid or unconstitutional.
Ordinance O-17-2004
Page 2 of 2
Sec. 4.THAT in addition to and accumulative of all other penalties, the
City shall have the right to seek injunctive relief for any and all
violations of this ordinance.
Sec. 5.THAT this ordinance shall take effect immediately from and after
its passage.
Sec. 6.THAT all other provisions of the Land Development Code shall
remain in full force and effect, except as amended herein.
AND IT IS SO ORDERED.
The first reading and public hearing being conducted on the 3rd day of
January 2017.
The second reading and public hearing being conducted on the 17th day of
January 2017.
PASSED AND APPROVED BY A VOTE OF ___ AYES, ___ NAYS, AND ___
ABSTENTIONS ON THIS THE 17TH DAY OF JANUARY 2017.
Mayor Richard Newton Mayor Pro Tem Chris Putnam _____
Place 1, Tammy Nakamura Place 5, Nancy Coplen _____
Place 2, Bobby Lindamood Place 6, Mike Taylor _____
Place 4, Jody Short
ATTEST:CITY OF COLLEYVILLE
Amy Shelley, TRMC Richard Newton
City Secretary Mayor
APPROVED AS TO FORM AND LEGALITY:
Whitt L. Wyatt
City Attorney
Exhibit “A”
Section 8 – 130 Approval Authority Over Subdivision Plats
A.Approval of Plats Required – The approving body for all subdivision plats shall be in accordance with
the following table:
Approving Body Responsible for Approving Plats
Classification of Plat Staff P&Z Council
Combination Preliminary/Final Plat no yes yes
Preliminary Plats no yes yes
Final Plats no yes yes
Minor Plats yes no *no*
Replat no yes yes
Amending Plats yes no *no*
* The Planning and Zoning Commission and City Council shall have the authority to
approve a Minor Plat and an Amending Plat which has not been approved by City Staff.
B.Preliminary, Final or Combination Preliminary/Final Plat Approval by the Planning and Zoning
Commission and City Council – The Planning and Zoning Commission shall approve or disapprove a
Preliminary, Final or Combination Preliminary/Final Plat. In addition to the requirement of approval by
the Planning and Zoning Commission, the City Council shall also be required to approve these plats.
In the event of any discrepancy between a plat as approved by the Planning and Zoning Commission
and the City Council, the plat approved by the City Council shall prevail.
C.Replat Approval by the Planning and Zoning Commission and City Council – The Planning and
Zoning Commission shall approve or disapprove a Replat. In addition to the requirement of approval
by the Planning and Zoning Commission, the City Council shall also be required to approve replats. In
the event of any discrepancy between a plat as approved by the Planning and Zoning Commission
and the City Council, the plat approved by the City Council shall prevail.
D.Minor Plat Approval by Staff – The Community Development Director shall be authorized to approve
a Minor Plat, as defined by this Land Development Code provided said plat conforms to the
requirements and specifications of this Land Development Code, without the additional approval of
the Planning and Zoning Commission and City Council. If the application includes a request for a
waiver or modification of a platting regulation, the Planning and Zoning Commission shall approve or
disapprove the request. In addition to the requirement of approval by the Planning and Zoning
Commission, the City Council shall also be required to approve the request. In the event of any
discrepancy between a plat as approved by the Planning and Zoning Commission and the City
Council, the plat approved by the City Council shall prevail. The Community Development Director
may not disapprove a Minor Plat, but shall refer any Minor Plat which he/she refuses to approve to
the Planning and Zoning Commission within thirty (30) days after the date the plat is filed.
E.Amending Plat Approval by Staff – The Community Development Director shall be authorized to
approve an Amending Plat as defined by the Local Government Code, provided said plat conforms to
the requirements and specifications of this Land Development Code. If the application includes a
request for a waiver from the subdivision requirements, the Planning and Zoning Commission shall
approve or disapprove the request. In addition to the requirement of approval by the Planning and
Zoning Commission, the City Council shall also be required to approve the request. In the event of
any discrepancy between a plat as approved by the Planning and Zoning Commission and the City
Council, the plat approved by the City Council shall prevail. The Community Development Director
may not disapprove an Amending Plat, but shall refer any Amending Plat which he/she refuses to
approve to the Planning and Zoning Commission within thirty (30) days after the date the plat is filed.
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 6a Agenda Date 01/17/2017 Number Resolution R-17-4082
Type Resolution
Department Police
Title
Approval of the first renewal term of the Interlocal Lease Agreement with Tarrant
County 9-1-1 for facility space at the Colleyville Justice Center, and authorize the city
manager to execute the agreement
Strategy Map Connection
B3- Utilize partnerships to implement cost-effective service solutions
C5- Achieve the highest standards of safety & security
Explanation
Update
At the January 3, 2017, City Council meeting, City Council moved to table this item to
the January 17, 2017 meeting.
Reading and Public Hearing
The purpose of this item is to seek approval for the First Renewal Term of the Lease
Agreement with Tarrant County 9-1-1 for space at the Colleyville Justice Center.
The lease agreement allows Tarrant County 9-1-1 the use of approximately 2500
square feet of space located in the old dispatch and jail portions of the Colleyville
Justice Center. Tarrant County 9-1-1 utilizes the space as a back-up 9-1-1 Center. In
turn, the City of Colleyville is paid $15,000 annually.
The first renewal term of the lease will be for five (5) years. This coincides with the
contract with the cities of Keller and Southlake for Combined Public Safety Dispatching
Services.
The original lease agreement was entered into in October 2010 for a period of six (6)
years. The lease agreement with Tarrant County 9-1-1 was designed to directly
coincide with the Combined Public Safety Dispatching Services Agreement with the
cities of Keller and Southlake.
Staff recommends approval as the revenue generated through this lease agreement
serves to offset a portion of the cost of the Combined Public Safety Dispatching
Services Agreement.
City Council Agenda Briefing 6a
City of Colleyville Page 2
Financial Impact
Tarrant County 9-1-1 will pay the City of Colleyville $15,000 annually during the term
of this lease. The total revenue generated will be $75,000, which will help offset the
cost of the Combined Public Safety Dispatching Service Agreement with the cities of
Keller and Southlake.
Recommendation
Approve
Attachments
1.2010 Original Tarrant County 911 Lease Agreement
2.Tarrant County 9-1-1 Interlocal Lease Agreement Renewal
3.Resolution R-17-4082
RESOLUTION R-17-4082
A RESOLUTION APPROVING CITY COUNCIL ACTION
UNDER BUSINESS AT THE REGULAR CITY COUNCIL MEETING OF
JANUARY 3, 2017
WHEREAS,City Council has taken action on certain items on the agenda
under Business.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1.THAT the City Council hereby approves the first renewal term
of the Interlocal Lease Agreement with Tarrant County 9-1-1
for facility space at the Colleyville Justice Center, and authorize
the city manager to execute the agreement.
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF ___ AYES, ___ NAYS, AND ___ ABSTENTIONS ON
THIS THE 17 TH DAY OF JANUARY 2017.
Mayor Richard Newton Mayor Pro Tem Chris Putnam
Place 1, Tammy Nakamura Place 5, Nancy Coplen
Place 2, Bobby Lindamood Place 6, Mike Taylor
Place 4, Jody Short
ATTEST:CITY OF COLLEYVILLE
Amy Shelley, TRMC Richard Newton
City Secretary Mayor
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 7a Agenda Date 01/17/2017 Number
Type Report
Department Public Works
Title
Staff presentation on current Capital Improvement Projects
Explanation
Staff will provide the attached presentation on the current capital improvement
projects. The City of Colleyville has numerous projects that are currently funded and
are underway in some form or fashion. The projects are grouped based on the of
project type, including:
Construction
Right-of-Way Acquisition
Road Maintenance
Roadway Rehabilitation
Engineering Design
Facility Projects
Staff will provide a brief overview and update on each project, including:
Construction
• Colleyville Boulevard
• Pleasant Run Road (Shelton to John McCain)
• Bedford Road Retaining Wall
• Glade Road Phase 1
• Portion of Water Project 11: John McCain Water Line
• WW Project 2: Rehabilitate Sewer Manholes Identified to be in Poor Condition
• Water Project 9: Miscellaneous Repairs to Elevated Storage Tanks
• Water Project 7: Demolish Overland Trail Pump Station and Storage Tank
• L.D. Lockett Park Improvements
ROW Acquisition
• Glade Road Phase 2 and Glade Road Phase 3
Road Maintenance Project
• Glade Road - Stafford to Jim Mitchell and Western City Limits to Bransford
Roadway Rehabilitation
• Hunter Lane, John McCain, L.D. Lockett and Westcoat Drive
City Council Agenda Briefing 7a
City of Colleyville Page 2
Design
• McDonwell School Road and Westcoat Drive
• Roberts Road
• Water Projects
• Wastewater Projects
• Glade Road Phase 2, 3, and 4
Facility Projects
• Public Works Service Center Site – Construction of Civil Improvements
• UPS Battery Backup Replacement Justice Center
• Fiber Build Phase 1-3
• Fire Station – Folding Doors
• Installation of Backup Generator for Emergency Power at L.D. Lockett Pump
Station and City Hall
Capital Improvement
Projects (CIP) Update
January 17, 2017
Current CIP Projects
Construction
•Colleyville Boulevard
•Pleasant Run Road (Shelton to John McCain)
•Bedford Road Retaining Wall
•Glade Road Phase 1
•Portion of Water Project 11: John McCain Water Line
•WW Project 2: Rehabilitate Sewer Manholes Identified to be in Poor
Condition
•Water Project 9: Miscellaneous Repairs to Elevated Storage Tanks
•Water Project 7: Demolish Overland Trail Pump Station and Storage Tank
•L.D. Lockett Park Improvements
ROW Acquisition
•Glade Road Phase 2 and Glade Road Phase 3
Road Maintenance Project
•Glade Road - Stafford to Jim Mitchell and Western City Limits to Bransford
Roadway Rehabilitation
•Hunter Lane, John McCain, L.D. Lockett and Westcoat Drive
Design
•McDonwell School Road and Westcoat Drive
•Roberts Road
•Water Projects
•Wastewater Projects
•Glade Road Phase 2, 3, and 4
Facility Projects
•Public Works Service Center Site – Construction of Civil Improvements
•UPS Battery Backup Replacement Justice Center
•Fiber Build Phase 1-3
•Fire Station – Folding Doors
•Installation of Backup Generator for Emergency Power at L.D. Lockett Pump
Station and City Hall
State Highway 26
Project Information
•This project includes the reconstruction of SH26 from John McCain Road to Brown Trail. The road will be built
as a six lane road with a center median. The project will also realign the intersection of Main
Street/Thompson Terrace and SH26 and the intersection of Tinker Road/Oak Pointe and SH26. This project is
being administered by the Texas Department of Transportation. The project has been awarded to a
contractor and preliminary construction activity began in November 2016.
Funding
•Project Budget: $31,848,898 (2016 CIP
Amount)
•Funding Sources: NCTCOG, TxDOT, Tarrant
County, City
•Total Expended to Date: City has paid
$1,654,435 (TIF Funds)
Key Dates
•December 1, 2015 – MOU Approved, R-15-
3936
•February 10, 2016 – Bid Opening
•May 3, 2016 – Advance Funding Agreements
approved, R-16-3987 and R-16-3986
Pleasant Run Road (Shelton to John McCain)
Project Information
•This project includes the reconstruction of the existing asphalt roadway of Pleasant Run Road from
John McCain Road to Shelton Drive as well as the replacement of the water and sewer lines that
are identified needs in the area. Preliminary design is complete and the project is planned
to be bid late Spring and to begin construction in the summer of 2017. The construction is
expected to take approximately 9 months to complete . During the December 20, 2016 City Council
meeting worksession, City Council requested the addition of sidewalks to the west side of the
roadway. Staff is working with the consultant to include this request into the current scope of the
project.
Funding
•Project budget: $4,300,000
•Current funding sources:
•Capital Projects Fund - $2,743,300
•CEDC Fund - $300,000
•Utility Fund - $186,000
•Water Impact Fees - $1,070,700
Bedford Road Retaining Wall
Funding
•Project budget: $870,000
•Funding source
•Capital Projects Fund
Project Information
•This project is to replace the existing railroad tie retaining wall that is along the back of
the curb of Bedford Road. The existing wall is in poor condition and has deteriorated to a
point where it needs to be replaced. The wall ranges in height from 2 – 7 feet and is
approximately 1,000 feet in length. The design for the project is complete and is
currently in the process of being bid. Staff will present the results of the bid for
City Council consideration during a February City Council meeting.
Glade Road Phase 1
Funding
•Project budget: $3,755,000
•Funding source
•TIF Fund
Project Information
This project includes the reconstruction of Glade Road from Bransford Road to Manning Drive. It
will include a n ew westbound through lane at the Bransford Road intersection, a roundabout at
Riverwalk Drive, realignment of Bedford Road, lowering of Glade Road at Bluebonnet to remove the
stop signs and a 10’ trail on the north side and 5’ sidewalk on the south side. The project is
currently in the ROW acquisition process and once construction begins it is expected to
take 13 months to complete.
Portion of Water Project 11
Funding
•Project budget: $446,000
•Funding sources:
•Utility Fund
Project Information
•This partial project includes the replacement and upsizing of the waterline that runs parallel to the
John McCain roadway. This project is being coordinated with this roadway project to prevent the
need for a future project in the same area, which would damage the newly constructed street.
Design of the water line is complete. The project will advertise in January with an award in
February. The work is expected to begin in the Spring of 2017 and take approximately 4 months
to complete. Staff is coordinating the rehabilitation of John McCain with Tarrant County Precinct 3
to follow the completion of the water line construction project, the roadway project is contingent
upon the Tarrant County crew’s availability.
New WaterlineNew Waterline
WW Project 2
Project Information
•This project includes the rehabilitation of Priority 1 manholes as identified in the manhole
assessment in conjunction with formation of the 2014 Water and Wastewater Master Plan. The
methods will vary depending on the type and severity of the defect. Priority 1 manholes present
severe defects and if left untreated lead to manhole failures which can result in various problems
for the sanitary sewer collection system . The construction contract is currently out for bid and
is scheduled for City Council consideration of award at the February 7, 2017 City Council
meeting.
Funding
•Project Budget: $186,000
•Funding Source
•Utility Fund
Water Project 9
Project Information
•This project will provide miscellaneous repairs at the elevated storage tank sites. These are repairs
that were identified and recommended to be addressed during the assessment that was performed
during the development of the Water and Wastewater Master Plan. Staff is currently soliciting
quotes for the work. The project includes several items of repair which include dirt work,
concrete work, fencing work, tank steel work, and painting. The work has been split in order to
obtain the most advantageous pricing and any agreements in excess of $50,000 will be brought
forward for City Council approval
Funding
•Project Budget: $226,600
•Funding Source
• Utility Fund
Water Project 7
Project Information
•The existing ground storage tank and pump station located on Overland Trail is no longer needed
and has been out of service for the past several years. The site would require extensive upgrades
if it was to be brought back online. The removal of this component of the water system was
confirmed during the Water and Wastewater Master Plan process and the demolition of the site
was recommended as a project. Staff is currently soliciting quotes for the demolition and
removal of just the existing steel tank, as well as some safety site improvements
Funding
•Project Budget: $130,000
•Funding Source
•Utility Fund
L.D. Lockett Park Improvements
Funding
• Project budget: $535,062.68
• Current funding sources:
•Capital Projects Fund - $60,451.62
•Parkland Dedication Fund - $389,801.77
•CEDC Fund - $57,677.13
•Parks Tomorrow Fund - $27,132.16
Project Information
•L.D. Lockett Park is in progress. This
project includes removal of the old
house and parking lot. These will be
replaced with a new concrete parking
lot, restroom and pavilion. The park
will provide other amenities including;
a multi-use water fountain, bike repair
station, bike racks, benches and
landscaping. The new park is
projected to be complete in spring of
2017
Glade Road ROW Acquisition
Funding
•Project budget:
$430,000
•Funding source
•TIF Fund
Project Information
This project includes the right-of-way acquisition for Glade Road Phase 2 and Glade Road Phase 3.
An update and discussion of Glade Road Phase 2 and Glade Road Phase 3 will take place
during the Glade Road Worksession on January 24, 2017.
The initiation of the acquisition of property is expected to begin late 2017.
Funding
•Project budget:
$190,000
•Funding source
•TIF Fund
Glade Road Maintenance
Funding
•Project budget:
$142,000
•Funding source
•Capital Projects
Fund
Funding
•Project budget:
$198,000
•Funding source
•Capital Projects
Fund
Project Information
•This project includes a surface treatment, including an asphalt overlay, which will address the
surface condition of the roadway and improve the ride quality. This will be a short term solution
that will provide a better driving surface until such time that the complete reconstruction can be
performed. Staff is working with the asphalt contractor to finalize the schedule and staff
will present an update during the Glade Road Worksession on January 24, 2017.
Rehabilitation Projects
Hunter Lane
•Project budget: $172,000
•Funding source:
•Capital Projects Fund
Project Status
•The project was
completed in late
December
John McCain
•Project budget: $1,647,222
•Current funding sources:
•Capital Projects Fund -
$1,253,222
•County Funding (Labor) -
$394,000
Project Status
•This project includes the
rehabilitation of the
existing asphalt roadway
of John McCain from
Westcoat Drive to
Maranatha Court and
utility improvements in
the area. The start of
work will be contingent
on the availability of
Tarrant County work
crews and is expected
to occur this summer.
L.D. Lockett Road
•Project budget: $725,000
•Fund source:
•Capital Projects Fund
Project Status
•This project includes the
rehabilitation of the
existing asphalt
roadway of L.D. Lockett
Road from Precinct Line
Road to Westcoat Drive.
The work is expected
to begin in the
Summer of 2017 and
will require several
months to complete.
Westcoat Drive
•Project budget: $613,849
•Funding sources:
•Capital Projects Fund
Project Status
•The section between
McDonwell School Road to
L.D. Lockett Road is
complete. The section
between McDonwell School
Road to John McCain is
being scheduled and is
expected to be
performed in summer
2017.
Design - McDonwell School Road and Westcoat Drive Roundabout
Funding
•Project budget: $100,000
•Funding source
•Roadway Impact Fees
Project Information
•This project is the design of a
roundabout at the intersection of
McDonwell School Road and Westcoat
Drive. Previously, a traffic study was
performed to evaluate necessary
improvements to the intersection. The
long term solution was the installation
of a roundabout at the intersection to
increase efficiency and capacity of the
intersection. The design of the
roundabout will begin in Spring of
2017. Staff is working on the RFQ
for the design consultant selection.
Design – Roberts Road
Funding
•Project budget: $162,000
•Funding source
•Capital Projects Fund
Project Information
•This project includes the design of the project that will provide
for the reconstruction of Roberts Road from Glade Road to the
Grapevine city limits in accordance with the Master
Thoroughfare Plan to include curb and gutter, sidewalks and
drainage improvements. A key element of this project will be
improvements to the effectiveness of the intersection located
at the intersection of Glade Road and Roberts Road. The
design project is expected to begin in spring of 2017. Staff is
working on the RFQ for the design consultant selection.
R
o
b
e
r
t
s
R
o
a
d
R
o
b
e
r
t
s
R
o
a
d
Design - Water Projects
Water Project 8 – Pressure Relief and Flow
Control Valves (John McCain/Bandit Vicinity)
Funding
•Project budget: $42,500
•Funding source
•Utility Fund
Project Description
•This project includes the design of 2 pressure
release and flow control valves needed to
regulate flow from the high pressure plane to
the low pressure plane. Staff is currently
working with the design consultant to
finalize the scope of services for the
design.
Water Project 10 – Apple Valley Subd. /
Rustic Oaks Subd./Bills Lane Water Line
Funding
•Project budget: $70,000
•Fund Source
•Utility Fund
Project Description
•This project includes the addition of an 8-inch
water line to connect Apple Valley Drive to
Bill’s Lane and the replacement of a 2-inch
line along Black Drive with an 8-inch line.
This project will address dead end lines,
increase fire flow to the area, and improve
capacity. Easements may be required for
these connections. Staff is currently
working with the design consultant to
finalize the scope of services for the
design.
Design - Wastewater Projects
Wastewater Project 3 (Partial) –
Sewer Line Replacement along
Manning Drive
Funding
•Project budget: $27,000
•Funding source
•Utility Fund
Project Description
•This project includes several
segments that have already
been completed. This partial
project is the replacement of a
segment of sewer line in
Manning Drive due to its
condition. Staff is currently
working with the design
consultant to finalize the
scope of services for the
design.
Wastewater Project 4 –
Remington Park/Clairemont
Subd. Sewer Line Replacement
Funding
•Project budget: $33,000
•Funding source
•Utility Fund
Project Description
•This project is the
replacement of 4 segments
of 10-inch sewer lines to
improve grades and
capacity. The lines currently
surcharge due to inadequate
slopes. Staff is currently
working with the design
consultant to finalize the
scope of services for the
design.
Glade Road Design (Phase 2, 3 and 4)
Project Information
•This project includes the reconstruction of Glade Road. This project is split into 3 sections; Manning
Drive to Pool Road, Pool Road to Heritage Avenue, and the Western City limits to Bransford Road.
Further City Council discussion and direction expected at the January 24, 2017
Worksession
Funding
•Project Budget: $1,433,477
•Funding Source: TIF Fund
Construction of Civil Improvements –Public Works Service Center
Funding
•Project budget: $500,000
•Funding source
•Other City Funding
Project Information
•This project includes the reconstruction of the access road located at
the Public Works Service Center site at 1601 Hall-Johnson Road and
drainage improvements.
UPS Battery Backup ReplacementJustice Center
Funding
•Project budget: $85,000
•Funding source
•CCPD Fund
Project Information
The UPS battery backup system at the Colleyville Justice Center has been in production
since April 2002 upon the building opening. This UPS resolves uninterrupted power relief
for the Emergency Operation Center, Tarrant County 911 Failover Center, and the Main
City of Colleyville Data Center. The Current GE UPS system is considered to reach its end
of life by the manufacturer in November of 2017. This project will be going out for bid
in March of 2017.
Fiber Build Phase 1-3
Project Information
This is a fiber project that will span approximately six years combining the financial resources
of the cities of Colleyville, Grapevine, and the Grapevine/Colleyville Independent School District
(GCISD). The City of Grapevine, acting as a contractor, will bore several miles of underground
conduit throughout Colleyville and Grapevine to help all three entities deliver fiber to all of their
internal buildings in order to replace costly annual fiber leases from internet service providers.
Funding
•Project Budget: $394,700
•Funding Source
•Colleyville Tomorrow Fund
Project Status
•The GCISD/Colleyville ILA is in
final negotiations
•The Grapevine/Colleyville ILA is
currently being drafted by
Grapevine
Fire Station #1
(Folding Doors)
Project Information
•Installation of four-fold doors at Fire Station # 1
•High quality; low maintenance; dependable
•Heavy duty durable construction
•Full visibility of door opening and closing operations
Funding
•Project Budget: $66,000
•Funding Source: General Fund
Key Dates
•Approval to purchase and install four-fold
apparatus bay doors at Fire Station #3 was
obtained during early FY 2016
Project Status
•As a result of substantial price increases for the
purchase and installation of the four-fold
doors, the project was put on hold. The
original request was for Station #1 however,
the assigned funds will not cover the cost. This
is mainly due to additional electrical work that
will be needed for proper installation.
Discussion on moving the funds to cover the
cost for installing the doors at Station # 3
occurred however, Station # 1 is a higher
priority due to maintenance costs and the
doors get greater use. Additional discussions
on funding will be required.
Installation of Backup Generator
L.D. Locket Pump Station
Funding
•Project Budget: $140,000
•Funding Source
•Utility Fund
Project Status
•Staff has prepared and submitted a
grant application for this project
which is currently being considered
Project Information
•This project includes the
installation of a backup generator
at the L.D. Lockett pump station.
This will allow the City to continue
to deliver water during a prolonged
power outage. Staff has
submitted a grant application
that would help fund the cost of
this project.
Project Information
•This project includes the purchase
and installation of a backup power
generator that will serve both City
Hall and the Library in the event of a
power outage. In order to maximize
the use of City funds, staff has
submitted a grant application
that would help fund the cost of
this project.
City Hall
Funding
•Project Budget: $181,000
•Funding Sources:
•General Fund - $56,000
•TIF: $125,000
Project Status
•Staff has submitted a grant application
that has been selected by the State and
has been forwarded to FEMA for review.
Questions and
Discussion
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 7b Agenda Date 01/17/2017 Number
Type Report
Department Finance
Title
Monthly Financial Report - December 2016
Strategy Map Connection
F1- Protect and preserve the City’s top financial ratings
F4- Adhere to the City’s financial and budgetary policies
Explanation
General Fund
The percentage of the current year taxes collected is 62.92%, which exceeds the
percentage collected through the same period last fiscal year. Due to a software and
database conversion problem last fiscal year, Tarrant Appraisal District experienced
problems with the final tax roll and as a result, tax bills were delayed in being sent out,
creating a delay with collections.
For the month of December, sales tax is up 5.52% ($14,081) from revenues reported
for the same time period last year. Per GASB accounting rules, the December 2016
sales tax allocation is the first month of sales tax revenue recorded in Fiscal Year
2017. October 2016 and November 2016 sales tax allocations are reported in the prior
fiscal year, as the sales upon which the taxes were collected occurred in August 2016
and September 2016, respectively. This is the highest December sales tax allocation
ever received.
Franchise fee revenue currently exceeds budgeted projections by 13.94%, but lags
behind the amount received for the same time period last year. This is due in part to
the lack of growth in land phone lines each year. Also the quarterly cable franchise
payments are behind last year's receipts by 7.26%.
The quarterly mixed beverage tax allocation came in at $27,755, an increase of 5.92%
compared to last fiscal year.
Thirteen new residential building permits were issued in December 2016, compared
to 22 that were issued in December 2015. Revenues received for licenses and permits
are ahead of budgeted projections by almost 21%. Ambulance revenues are lagging
behind the amount received last fiscal year due to the change in ambulance billing
vendors as of October 1st. Intermedix, by contract, has 120 days to wrap up their
billings and close out their accounts receivables. Emergicon and SafetyPad are going
City Council Agenda Briefing 7b
City of Colleyville Page 2
to be less initially due to the start-up costs and the time it takes to start collecting on
the 30, 60, 90 day revenue payments collected. It is expected that the Emergicon
revenues will substantially increase and surpass the revenues that were being
generated through Intermedix. Rental revenues for Colleyville Center currently exceed
receipts for the same period last year. Cost recovery for the Center
is currently 56.8%.
The average amount expended by the General Fund departments at the end
of December is 19.79% of the total appropriations.
Utility Fund
Year to date, water usage has decreased when compared to the same time period
last year (22.1 million gallons). In 2015 watering restrictions were
lifted. Consumption, which was high throughout the summer, continued into the
month of October. In addition, through October 21st, 2015, there was no measurable
rainfall. October 2015 consumption was almost 84 million gallons more than the same
period this year (83,998,200 gallons). October 2015 consumption was 330,956,000
gallons compared to October 2016 (247,085,200 gallons). November and
December consumption has increased compared to 2015 in part due to the drier
weather and a revised rate structure. Water revenue in FY17 is down approximately
$200,000 compared to the same period last year. The average amount expended by
the Utility Fund departments at the end of December was 20.47% of the total
appropriations.
Attachments
1.Monthly Financial Report - Presentation
2.December 2016 Monthly Financial Report
Monthly Financial Report
City Council Meeting
January 17, 2017
•Charter requirement, per Section 9.06 (B)
“The City Manager shall submit to the City Council at its second formal
meeting each month the financial condition of the City by budget items,
budget estimates versus accruals for the preceding month and for the fiscal
year to date. Such records are to be made public by the City Council during
open meeting.”
•The purpose of this presentation is to:
•Review the Monthly Financial Report included in the agenda packet,
•Provide comments and explanation on the different components, and
•Highlight items of significance.
Purpose & Background
•Budget (expenditure) amounts are what is authorized by the City Council
•The Monthly Financial Report compares actual activity vs. budget
•Reflective of cash transactions
•Are revenues coming in as expected, to be able to fund the amount of
expenditures in the adopted budget?
•Are expenditures trending as expected?
•The Monthly Financial Report provides the most helpful information to
understand the City’s financial position, similar to an income statement in
the private sector.
•In governmental accounting, there is less focus on the balance sheet,
which is prepared annually to record changes in position based on the
activity that year and also reflects increases/decreases due to things like
developer contributions or depreciation (that are not cash transactions
like those revenues and expenditures shown from a budgetary basis).
Measurement Basis
Purpose & Background
Mo
n
t
h
l
y
F
i
n
a
n
c
i
a
l
R
e
p
o
r
t
:
De
c
e
m
b
e
r
2
0
1
6
Ge
n
e
r
a
l
F
u
n
d
R
e
v
e
n
u
e
s
FY 2017 Budget:$931,500 FY 2017 Budget:$874,420 FY 2017 Budget:$900,300
% Change FY/FY:-20.94%% Change FY/FY:-5.37%% Change FY/FY:17.31%
- Building, plumbing, mechanical, fence,- Includes fines from citations, alarm fees,- Includes zoning, ambulance, parks/rec.,
electrical, sign, etc. permit fees and library fines engineering, & Colleyville Center
Licenses & Permits Fines Charges for Service
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
FY 2017 YTD FY 2016 YTD
$0
$100,000
$200,000
$300,000
FY 2017 YTD FY 2016 YTD
$170,000
$180,000
$190,000
$200,000
$210,000
$220,000
$230,000
FY 2017 YTD FY 2016 YTD
FY 2017 Budget:$13,343,370 FY 2017 Budget:$2,115,000 FY 2017 Budget:$3,665,000
% Change FY/FY:19.45%% Change FY/FY:-3.00%% Change FY/FY:5.56%
- Also includes mixed beverage tax
- Based on 2016 property values - Use of City ROW by utilities - Receipts are from sales 2 months prior
- Most collections in Dec., Jan., & Feb.- Gas, Electricity, Telecom., Cable, Waste - Sales tax revenues are Dec. - Nov.
Ad Valorem Taxes Franchise Fees Sales Taxes
$0
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
FY 2017 YTD FY 2016 YTD
$0
$200,000
$400,000
FY 2017 YTD FY 2016 YTD
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
FY 2017 YTD FY 2016 YTD
Example: Charges for Service detail
RECEIVED PERCENT PERCENT OF RECEIVED PERCENT
REVENUE SOURCE FY 2017 AS OF OF BUDGET FISCAL YEAR AS OF CHANGE OVER
BUDGET 12/31/2016 RECEIVED COMPLETE 12/31/2015 PRIOR YEAR
Re -zoning $10,000 $2,000 20.00%25.00%$2,665 100.00%
Plat Fee/Site Plan 8,200 2,330 28.41%25.00%2,455 -5.09%
Board of Adjustment 2,000 875 43.75%25.00%525 66.67%
Sale of Material 100 1 1.00%25.00%315 -99.68%
Weed Mowing 6,500 8,175 125.76%25.00%1,414 477.99%
Ambulance 320,000 76,938 24.04%25.00%82,595 -6.85%
Recreation Program 165,000 28,062 17.01%25.00%19,802 41.72%
Non-Resident Fee Parks 39,000 21,760 55.79%25.00%21,060 3.32%
Field Use Charge 21,500 10,940 50.88%25.00%10,210 7.15%
Engineering & Inspection 62,500 11,303 18.08%25.00%0 100.00%
Material Testing 12,500 2,261 18.08%25.00%0 100.00%
Colleyville Center Rental 240,000 48,590 20.25%25.00%39,294 23.66%
Lot Drainage Insp Fee 13,000 5,500 42.31%25.00%6,125 -10.20%
TOTAL CHARGES FOR
SERVICE $900,300 $218,734 24.30%25.00%$186,461 17.31%
Purpose & Background
Mo
n
t
h
l
y
F
i
n
a
n
c
i
a
l
R
e
p
o
r
t
:
De
c
e
m
b
e
r
2
0
1
6
Ge
n
e
r
a
l
F
u
n
d
E
x
p
e
n
d
i
t
u
r
e
s
FY 2017 Budget:$9,669,103 FY 2017 Budget:$5,650,948 FY 2017 Budget:$1,026,458
% Expended:24.5%% Expended:9.6%% Expended:20.4%
% Remaining:75.5%% Remaining:90.4%% Remaining:79.6%
Public Safety Infrastructure Development
24.5%
75.5%
% Expended:% Remaining:
9.6%
90.4%
% Expended:% Remaining:
20.4%
79.6%
% Expended:% Remaining:
FY 2017 Budget:$3,290,676 FY 2017 Budget:$2,783,978 FY 2017 Budget:$908,598
% Expended:22.0%% Expended:19.4%% Expended:25.4%
% Remaining:78.0%% Remaining:80.6%% Remaining:74.6%
Operational Support Community Assets & Programs Technology
22.0%
78.0%
% Expended:% Remaining:
19.4%
80.6%
% Expended:% Remaining:
25.4%
74.6%
% Expended:% Remaining:
Purpose & Background
Mo
n
t
h
l
y
F
i
n
a
n
c
i
a
l
R
e
p
o
r
t
:
De
c
e
m
b
e
r
2
0
1
6
Ut
i
l
i
t
y
F
u
n
d
% Change FY/FY:-6.82%% Change FY/FY:7.82%% Change FY/FY:-3.59%
Water Sales Wastewater Sales Gallons of Water Sold
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
FY 2017 YTD FY 2016 YTD
0
500,000
1,000,000
FY 2017 YTD FY 2016 YTD
0
300,000,000
600,000,000
900,000,000
FY 2017 YTD FY 2016 YTD
FY 2017 Budget:$15,511,920
% Expended:25.0%FY 2017 YTD:9,893
% Remaining:75.0%FY 2016 YTD:9,701 Rainfall totals (in inches):
Oct 16-Dec 16 5.83
Oct 15-Dec 15 23.51
% Change FY/FY:1.98%
Utility Fund Expenditures Number of Water Customers Notes
25.0%
75.0%
% Expended:% Remaining:0
2,000
4,000
6,000
8,000
10,000
12,000
FY 2017 YTD FY 2016 YTD
FY
2
0
1
7
B
u
d
g et
:
$
1
3
,
3
4
3
,
3
7
0
F
Y
2
0
1
7
B
u
d
g et
:
$
2
,
1
1
5
,
0
0
0
F
Y
2
0
1
7
B
u
d
g et
:
$
3
,
6
6
5
,
0
0
0
%
C
h
a
n
g
e
F
Y
/
F
Y
:
1
9
.
4
5
%
%
C
h
a
n
g
e
F
Y
/
F
Y
:
-
3
.
0
0
%
%
C
h
a
n
g
e
F
Y
/
F
Y
:
5
.
5
6
%
-
A
l
s
o
i
n
c
l
u
d
e
s
m
i
x
e
d
b
e
v
e
r
a
g
e
t
a
x
FY
2
0
1
7
B
u
d
g et
:
$
9
3
1
,
5
0
0
F
Y
2
0
1
7
B
u
d
g et
:
$
8
7
4
,
4
2
0
F
Y
2
0
1
7
B
u
d
g et
:
$
9
0
0
,
3
0
0
%
C
h
a
n
g
e
F
Y
/
F
Y
:
-
2
0
.
9
4
%
%
C
h
a
n
g
e
F
Y
/
F
Y
:
-
5
.
3
7
%
%
C
h
a
n
g
e
F
Y
/
F
Y
:
1
7
.
3
1
%
M
o
n
t
h
l
y
F
i
n
a
n
c
i
a
l
R
e
p
o
r
t
:
D
e
c
e
m
b
e
r
2
0
1
6
G
e
n
e
r
a
l
F
u
n
d
R
e
v
e
n
u
e
s
-
B
a
s
e
d
o
n
2
0
1
6
p
r
o
p
e
r
t
y
v
a
l
u
e
s
-
U
s
e
o
f
C
i
t
y
R
O
W
b
y
u
t
i
l
i
t
i
e
s
-
R
e
c
e
i
p
t
s
a
r
e
f
r
o
m
s
a
l
e
s
2
m
o
n
t
h
s
p
r
i
o
r
-
M
o
s
t
c
o
l
l
e
c
t
i
o
n
s
i
n
D
e
c
.
,
J
a
n
.
,
&
F
e
b
.
-
G
a
s
,
E
l
e
c
t
r
i
c
i
t
y
,
T
e
l
e
c
o
m
.
,
C
a
b
l
e
,
W
a
s
t
e
-
S
a
l
e
s
t
a
x
r
e
v
e
n
u
e
s
a
r
e
D
e
c
.
-
N
o
v
.
-
B
u
i
l
d
i
n
g
,
p
l
u
m
b
i
n
g
,
m
e
c
h
a
n
i
c
a
l
,
f
e
n
c
e
,
-
I
n
c
l
u
d
e
s
f
i
n
e
s
f
r
o
m
c
i
t
a
t
i
o
n
s
,
a
l
a
r
m
f
e
e
s
,
-
I
n
c
l
u
d
e
s
z
o
n
i
n
g
,
a
m
b
u
l
a
n
c
e
,
p
a
r
k
s
/
r
e
c
.
,
e
l
e
c
t
r
i
c
a
l
,
s
i
g
n
,
e
t
c
.
p
e
r
m
i
t
f
e
e
s
a
n
d
l
i
b
r
a
r
y
f
i
n
e
s
e
n
g
i
n
e
e
r
i
n
g
,
&
C
o
l
l
e
y
v
i
l
l
e
C
e
n
t
e
r
c
h
a
r
g
e
s
Li
c
e
n
s
e
s
&
P
e
r
m
i
t
s
F
i
n
e
s
C
h
a
r
g es
f
o
r
S
e
r
v
i
c
e
Ad
V
a
l
o
r
e
m
T
a
x
e
s
F
r
a
n
c
h
i
s
e
F
e
e
s
S
a
l
e
s
T
a
x
e
s
$0
$1
,
0
0
0
,
0
0
0
$2
,
0
0
0
,
0
0
0
$3
,
0
0
0
,
0
0
0
$4
,
0
0
0
,
0
0
0
$5
,
0
0
0
,
0
0
0
$6
,
0
0
0
,
0
0
0
$7
,
0
0
0
,
0
0
0
FY
2
0
1
7
Y
T
D
FY
2
0
1
6
Y
T
D
$0
$2
0
0
,
0
0
0
$4
0
0
,
0
0
0
FY
2
0
1
7
Y
T
D
FY
2
0
1
6
Y
T
D
$0
$5
0
,
0
0
0
$1
0
0
,
0
0
0
$1
5
0
,
0
0
0
$2
0
0
,
0
0
0
$2
5
0
,
0
0
0
$3
0
0
,
0
0
0
$3
5
0
,
0
0
0
FY
2
0
1
7
Y
T
D
FY 2016 YTD
$0
$1
0
0
,
0
0
0
$2
0
0
,
0
0
0
$3
0
0
,
0
0
0
$4
0
0
,
0
0
0
FY
2
0
1
7
Y
T
D
FY
2
0
1
6
Y
T
D
$0
$1
0
0
,
0
0
0
$2
0
0
,
0
0
0
$3
0
0
,
0
0
0
FY
2
0
1
7
Y
T
D
FY
2
0
1
6
Y
T
D
$1
7
0
,
0
0
0
$1
8
0
,
0
0
0
$1
9
0
,
0
0
0
$2
0
0
,
0
0
0
$2
1
0
,
0
0
0
$2
2
0
,
0
0
0
$2
3
0
,
0
0
0
FY
2
0
1
7
Y
T
D
FY 2016 YTD
FY
2
0
1
7
B
u
d
g et
:
$
9
,
6
6
9
,
1
0
3
F
Y
2
0
1
7
B
u
d
g et
:
$
5
,
6
5
0
,
9
4
8
F
Y
2
0
1
7
B
u
d
g et
:
$
1
,
0
2
6
,
4
5
8
%
E
x
p en
d
e
d
:
2
4
.
5
%
%
E
x
p en
d
e
d
:
9
.
6
%
%
E
x
p en
d
e
d
:
2
0
.
4
%
%
R
e
m
a
i
n
i
n
g :
7
5
.
5
%
%
R
e
m
a
i
n
i
n
g :
9
0
.
4
%
%
R
e
m
a
i
n
i
n
g :
7
9
.
6
%
FY
2
0
1
7
B
u
d
g et
:
$
3
,
2
9
0
,
6
7
6
F
Y
2
0
1
7
B
u
d
g et
:
$
2
,
7
8
3
,
9
7
8
F
Y
2
0
1
7
B
u
d
g et
:
$
9
0
8
,
5
9
8
%
E
x
p en
d
e
d
:
2
2
.
0
%
%
E
x
p en
d
e
d
:
1
9
.
4
%
%
E
x
p en
d
e
d
:
2
5
.
4
%
%
R
e
m
a
i
n
i
n
g :
7
8
.
0
%
%
R
e
m
a
i
n
i
n
g :
8
0
.
6
%
%
R
e
m
a
i
n
i
n
g :
7
4
.
6
%
M
o
n
t
h
l
y
F
i
n
a
n
c
i
a
l
R
e
p
o
r
t
:
D
e
c
e
m
b
e
r
2
0
1
6
G
e
n
e
r
a
l
F
u
n
d
E
x
p
e
n
d
i
t
u
r
e
s
Pu
b
l
i
c
S
a
f
e
t
y
In
f
r
a
s
t
r
u
c
t
u
r
e
D
e
v
e
l
o
p ment
O p er
a
t
i
o
n
a
l
S
u
pp
or
t
C
o
m
m
u
n
i
t
y A
s
s
e
t
s
&
P
r
o
g ra
m
s
T
e
c
h
n
o
l
o
gy
24
.
5
%
75
.
5
%
%
E
x
p
e
n
d
e
d
:
%
R
e
m
a
i
n
i
n
g
:
9.
6
%
90
.
4
%
%
E
x
p
e
n
d
e
d
:
%
R
e
m
a
i
n
i
n
g
:
20.4%
79
.
6
%
%
E
x
p
e
n
d
e
d
:
% Remaining:
22
.
0
%
78
.
0
%
%
E
x
p
e
n
d
e
d
:
%
R
e
m
a
i
n
i
n
g
:
19
.
4
%
80
.
6
%
%
E
x
p
e
n
d
e
d
:
%
R
e
m
a
i
n
i
n
g
:
25.4%
74
.
6
%
%
E
x
p
e
n
d
e
d
:
% Remaining:
%
C
h
a
n
g
e
F
Y
/
F
Y
:
-
6
.
8
2
%
%
C
h
a
n
g
e
F
Y
/
F
Y
:
7
.
8
2
%
%
C
h
a
n
g
e
F
Y
/
F
Y
:
-
3
.
5
9
%
FY
2
0
1
7
B
u
d
g et
:
$
1
5
,
5
1
1
,
9
2
0
%
E
x
p en
d
e
d
:
2
5
.
0
%
F
Y
2
0
1
7
Y
T
D
:
9
,
8
9
3
%
R
e
m
a
i
n
i
n
g :
7
5
.
0
%
F
Y
2
0
1
6
Y
T
D
:
9
,
7
0
1
R
a
i
n
f
a
l
l
t
o
t
a
l
s
(in
i
n
c
h
e
s
):
Oc
t
1
6
-
D
e
c
1
6
5
.
8
3
Oc
t
1
5
-
D
e
c
1
5
2
3
.
5
1
%
C
h
a
n
g
e
F
Y
/
F
Y
:
1
.
9
8
%
M
o
n
t
h
l
y
F
i
n
a
n
c
i
a
l
R
e
p
o
r
t
:
D
e
c
e
m
b
e
r
2
0
1
6
U
t
i
l
i
t
y
F
u
n
d
Wa
t
e
r
S
a
l
e
s
W
a
s
t
e
w
a
t
e
r
S
a
l
e
s
G
a
l
l
o
n
s
o
f
W
a
t
e
r
S
o
l
d
Ut
i
l
i
t
y F
u
n
d
E
x
p en
d
i
t
u
r
e
s
N
u
m
b
e
r
o
f
W
a
t
e
r
C
u
s
t
o
m
e
r
s
No
t
e
s
$0
$5
0
0
,
0
0
0
$1
,
0
0
0
,
0
0
0
$1
,
5
0
0
,
0
0
0
$2
,
0
0
0
,
0
0
0
$2
,
5
0
0
,
0
0
0
$3
,
0
0
0
,
0
0
0
$3
,
5
0
0
,
0
0
0
FY
2
0
1
7
Y
T
D
FY
2
0
1
6
Y
T
D
0
50
0
,
0
0
0
1,
0
0
0
,
0
0
0
FY
2
0
1
7
Y
T
D
FY
2
0
1
6
Y
T
D
0
30
0
,
0
0
0
,
0
0
0
60
0
,
0
0
0
,
0
0
0
90
0
,
0
0
0
,
0
0
0
FY
2
0
1
7
Y
T
D
FY 2016 YTD
25
.
0
%
75
.
0
%
%
E
x
p
e
n
d
e
d
:
%
R
e
m
a
i
n
i
n
g
:
0
2,
0
0
0
4,
0
0
0
6,
0
0
0
8,
0
0
0
10
,
0
0
0
12
,
0
0
0
FY
2
0
1
7
Y
T
D
FY
2
0
1
6
Y
T
D
MONTHLY FINANCIAL REPORT - DECEMBER 2016
GENERAL FUND RECEIVED RECEIVED
FY 2017 YTD PERCENT PERCENT OF FY 2016 YTD PERCENT
FY 2017 AS OF OF BUDGET FISCAL YEAR AS OF CHANGE OVER
REVENUE SOURCE BUDGET 12/31/2016 RECEIVED COMPLETE 12/31/2015 PRIOR YEAR
Current Taxes $13,258,370 $6,247,518 47.12% 25.00% $5,215,164 19.80%
Delinquent Taxes 30,000 0 0.00% 25.00% 12,877 -100.00%
Penalty & Interest 55,000 3,793 6.90% 25.00% 5,200 -27.05%
TOTAL AD VALOREM TAXES $13,343,370 $6,251,312 46.85% 25.00% $5,233,242 19.45%
Oncor Electric $900,000 $0 0.00% 25.00% $0 0.00%
Tri-County Electric 105,000 0 0.00% 25.00% 0 0.00%
Atmos Gas 350,000 0 0.00% 25.00% 0 0.00%
AT&T 70,000 15,670 22.39% 25.00% 17,039 -8.04%
Verizon/Others 60,000 18,995 31.66% 25.00% 13,196 43.94%
Refuse/Recycling 155,000 30,192 19.48% 25.00% 30,842 -2.11%
Cable TV 475,000 122,196 25.73% 25.00% 131,762 -7.26%
TOTAL FRANCHISE TAXES $2,115,000 $187,053 8.84% 25.00% $192,839 -3.00%
Sales Tax $3,575,000 $269,274 7.53% 25.00% $255,192 5.52%
Mixed Beverage Tax 90,000 27,755 30.84% 25.00% 26,203 5.92%
TOTAL SALES TAXES $3,665,000 $297,029 8.10% 25.00% $281,396 5.56%
Building $600,000 $166,876 27.81% 25.00% $206,926 -19.35%
Plumbing 55,000 14,814 26.93% 25.00% 24,430 -39.36%
Mechanical 35,000 11,084 31.67% 25.00% 16,551 -33.03%
Electrical 45,000 14,468 32.15% 25.00% 19,743 -26.72%
City License 35,000 12,100 34.57% 25.00% 10,650 13.62%
Building Plan Review Fee 110,000 25,789 23.44% 25.00% 34,807 -25.91%
New Business 3,500 2,210 63.14% 25.00% 911 142.59%
Sign Permit 7,000 2,185 31.21% 25.00% 3,545 -38.36%
Fence Permit 10,000 5,900 59.00% 25.00% 4,925 19.80%
Fire Permits 16,000 2,015 12.59% 25.00% 6,380 -68.42%
Irrigation Permit 15,000 7,097 47.31% 25.00% 5,727 23.91%
TOTAL LICENSES & PERMITS $931,500 $264,537 28.40% 25.00% $334,594 -20.94%
Fines $800,000 $184,231 23.03% 25.00% $193,262 -4.67%
Alarm Fees 53,000 6,449 12.17% 25.00% 7,037 -8.36%
Library Fines 21,420 3,591 16.77% 25.00% 5,002 -28.19%
TOTAL FINES $874,420 $194,271 22.22% 25.00% $205,301 -5.37%
MONTHLY FINANCIAL REPORT - DECEMBER 2016
RECEIVED PERCENT PERCENT OF RECEIVED PERCENT
REVENUE SOURCE FY 2017 AS OF OF BUDGET FISCAL YEAR AS OF CHANGE OVER
BUDGET 12/31/2016 RECEIVED COMPLETE 12/31/2015 PRIOR YEAR
Re-zoning $10,000 $2,000 20.00% 25.00% $2,665 100.00%
Plat Fee/Site Plan 8,200 2,330 28.41% 25.00% 2,455 -5.09%
Board of Adjustment 2,000 875 43.75% 25.00% 525 66.67%
Sale of Material 100 1 1.00% 25.00% 315 -99.68%
Weed Mowing 6,500 8,175 125.76% 25.00% 1,414 477.99%
Ambulance 320,000 76,938 24.04% 25.00% 82,595 -6.85%
Recreation Program 165,000 28,062 17.01% 25.00% 19,802 41.72%
Non-Resident Fee Parks 39,000 21,760 55.79% 25.00% 21,060 3.32%
Field Use Charge 21,500 10,940 50.88% 25.00% 10,210 7.15%
Engineering & Inspection 62,500 11,303 18.08% 25.00% 0 100.00%
Material Testing 12,500 2,261 18.08% 25.00% 0 100.00%
Colleyville Center Rental 240,000 48,590 20.25% 25.00% 39,294 23.66%
Lot Drainage Insp Fee 13,000 5,500 42.31% 25.00% 6,125 -10.20%
TOTAL CHARGES FOR SERVICE $900,300 $218,734 24.30% 25.00% $186,461 17.31%
SRO Officer Reimb $98,996 $0 0.00% 25.00% $0 0.00%
Keller Court 227,697 0 0.00% 25.00% 0 0.00%
TOTAL INTERGOVERNMENTAL $326,693 $0 0.00% 25.00% $0 0.00%
Sale of Surplus Property $5,000 $0 0.00% 25.00% $23,339 -100.00%
Interest Income 25,000 8,813 35.25% 25.00% 0 100.00%
Miscellaneous 55,000 6,842 12.44% 25.00% 12,614 -45.76%
Use of Available Cash 1,000,000 0 0.00% 25.00% 0 0.00%
Antenna Lease 90,000 34,369 38.19% 25.00% 31,707 8.40%
TOTAL MISCELLANEOUS $1,175,000 $50,024 4.26% 25.00% $67,660 -26.07%
TOTAL GENERAL FUND REVENUES $23,331,283 $7,462,960 31.99% 25.00% $6,501,492 14.79%
MONTHLY FINANCIAL REPORT - DECEMBER 2016
TOTAL PERCENT
FY 2017 THROUGH THROUGH INCREASE INCREASE
BUDGET 12/31/2016 12/31/2015 (DECREASE) (DECREASE)
% OF CURRENT TAX ROLL COLLECTED 99.0% 62.92% 62.66% 0.26% 0.41%
RESIDENTIAL BLDG PERMITS 160 45 44 1 2.27%
COMMERCIAL BLDG PERMITS 8 1 5 (4) -80.00%
CITATIONS ISSUED 11,000 2,095 1,816 279 15.36%
GENERAL FUND EXPENSES
EXPENDED PERCENT PERCENT OF
FY 2017 THROUGH OF BUDGET FISCAL YEAR BUDGET
BUDGET 12/31/2016 RECEIVED COMPLETE REMAINING
City Council $174,289 $42,188 24.21% 25.00% $132,101
City Manager 624,048 127,278 20.40% 25.00% 496,770
City Secretary 224,481 51,919 23.13% 25.00% 172,562
Finance 529,806 126,448 23.87% 25.00% 403,359
Legal 200,000 18,939 9.47% 25.00% 181,061
Engineering 458,973 78,232 17.05% 25.00% 380,741
Economic Development 199,828 37,976 19.00% 25.00% 161,852
Building Inspection 407,041 92,692 22.77% 25.00% 314,349
Community Development 419,589 79,136 18.86% 25.00% 340,453
Fire 4,546,827 1,133,232 24.92% 25.00% 3,413,595
Police 4,702,861 1,147,988 24.41% 25.00% 3,554,873
Parks 1,286,061 229,324 17.83% 25.00% 1,056,737
Recreation 387,316 63,877 16.49% 25.00% 323,439
Street Maintenance 4,025,593 262,397 6.52% 25.00% 3,763,196
Library 724,703 162,445 22.42% 25.00% 562,258
Communications 59,281 7,172 12.10% 25.00% 52,109
Colleyville Center 385,898 85,568 22.17% 25.00% 300,330
Human Resources 320,339 66,719 20.83% 25.00% 253,620
Municipal Court 419,415 88,424 21.08% 25.00% 330,991
Fleet Services 237,505 54,500 22.95% 25.00% 183,005
Facility Services 526,877 148,853 28.25% 25.00% 378,024
Information Services 908,598 230,477 25.37% 25.00% 678,121
Non Departmental 953,559 281,712 29.54% 25.00% 671,847
Capital Equipment Reserve 402,000 0 0.00% 25.00% 402,000
Compensation Adjustment 204,873 0 0.00% 25.00% 204,873
TOTAL EXPENSES $23,329,761 $4,617,497 19.79% 25.00% $18,712,264
MONTHLY FINANCIAL REPORT - DECEMBER 2016
UTILITY FUND
RECEIVED PERCENT PERCENT OF RECEIVED PERCENT
FY 2017 AS OF OF BUDGET FISCAL YEAR AS OF CHANGE OVER
REVENUE SOURCE BUDGET 12/31/2016 RECEIVED COMPLETE 12/31/2015 PRIOR YEAR
Water Sales $10,869,131 $2,720,696 25.03% 25.00% $2,919,875 -6.82%
Sewer Sales 3,650,000 946,360 25.93% 25.00% 877,730 7.82%
Sewer Installation 15,000 4,500 30.00% 25.00% 4,900 -8.16%
Water Installation 42,000 11,550 27.50% 25.00% 15,840 -27.08%
Sewer Tie-on Charges 0 0 0.00% 25.00% 0 0.00%
Engineering Charges 5,000 0 0.00% 25.00% 0 0.00%
Penalties 237,000 68,899 29.07% 25.00% 102,922 -33.06%
Miscellaneous 13,000 5,640 43.39% 25.00% 8,443 -33.19%
TOTAL OPERATING INCOME $14,831,131 $3,757,646 25.34% 25.00% $3,929,710 -4.38%
Interest Income $25,000 $4,653 18.61% 25.00% $188 100.00%
Use of Available Cash 750,000 0 0.00% 25.00% 0 0.00%
TOTAL NON-OPERATING INCOME $775,000 $4,653 0.60% 25.00% $188 100.00%
TOTAL INCOME $15,606,131 $3,762,298 24.11% 25.00% $3,929,897 -4.26%
TOTAL PERCENT
THROUGH THROUGH INCREASE INCREASE
12/31/2016 12/31/2015 (DECREASE) (DECREASE)
GALLONS OF WATER SOLD 593,293,700 615,399,100 (22,105,400) -3.59%
NUMBER OF WATER CUSTOMERS 9,893 9,701 192 1.98%
UTILITY FUND EXPENSES
EXPENDED PERCENT PERCENT OF
FY 2017 THROUGH OF BUDGET FISCAL YEAR BUDGET
BUDGET 12/31/2016 RECEIVED COMPLETE REMAINING
Billing $426,102 $82,811 19.43% 25.00% $343,291
Operations 13,095,348 2,425,987 18.53% 25.00% 10,669,361
Utility Support 1,237,273 229,006 18.51% 25.00% 1,008,267
Non-Departmental 320,803 82,872 25.83% 25.00% 237,931
Debt Service 359,900 354,538 98.51% 25.00% 5,363
Compensation Adjustment 28,208 0 0.00% 25.00% 28,208
Transfers 44,286 0 0.00% 25.00% 44,286
TOTAL EXPENSES $15,511,920 $3,175,213 20.47% 25.00% $12,336,707
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 7c Agenda Date 01/17/2017 Number
Type Report
Department City Council
Title
Update on the status and activities of the Regional Transportation Council (RTC) -
Councilmember Mike Taylor
Explanation
Councilmember Mike Taylor will provide an update on the status and activities of the
Regional Transportation Council (RTC).
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 9 Agenda Date 01/17/2017
Type Report
Department City Secretary
Title
Sign Board of Appeals Minutes - February 9, 2016
Planning and Zoning Commission Minutes - December 12, 2016
Attachments
1.Sign Board of Appeals Minutes - February 9, 2016
2.Planning and Zoning Commission Minutes - December 12, 2016
City of Colleyville Page 1
City of Colleyville
Sign Board of Appeals
Minutes
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Tuesday, February 9, 2016 City Council Chambers
Call to Order
The Sign Board of Appeals meeting of the City of Colleyville was called to order by
Board member McNosky on February 9, 2016 at 7:26 p.m.
Roll Call
Present: Board members Jason Elms, Judson Orlando, Raymond Allee, Wayne
Maynard, and Dee McNosky, Dee Kamerman, Alternate 1
Staff Present: Abra Nusser, Taci Wrisley, Shane Pace, Eddie Wilson, Amy
Shelley, and Matthew Boyle (City Attorney)
1. SWEARING IN OF NEWLY APPOINTED MEMBERS
Taci Wrisley swore in newly appointed members:
Wayne Maynard, Place 3
Raymond Allee, Place 5
2. APPROVAL OF MINUTES
Board member Elms made a motion to approve the October 14, 2014
minutes. Board member Orlando seconded.
The motion to approve the October 14, 2014 minutes carried by the
following vote:
Aye: 5 – Elms, Allee, Orlando, Maynard, and McNosky
3. ELECTION OF OFFICERS
Board member Elms made a motion to appoint Dee McNosky as
Chairperson and Judson Orlando as Vice-Chairperson.
The motion to appoint Dee McNosky as Chairperson and Judson
Orlando as Vice-Chairperson carried by the following vote:
Aye: 5 – Elms, Allee, Orlando, Maynard, and McNosky
Sign Board of Appeals Minutes February 9, 2016
City of Colleyville Page 2
4. REGULAR AGENDA ITEMS
Approval of the updated bylaws for Sign Board of Appeals
Board member Elms made a motion to approve the updated bylaws
for the Sign Board of Appeals. Board member Allee seconded.
The motion to approve the updated bylaws for the Sign Board of
Appeals carried by the following vote:
Aye: 5 – Elms, Allee, Orlando, Maynard, and McNosky
5. PUBLIC HEARING AGENDA ITEMS
5a Request for a variance to certain provisions of Chapter 7 (Sign
Regulations) of the Land Development Code, on Lot 3R2, Block A, of
the Colleyville Shopping Village Addition, located at 6209 Colleyville
Blvd (The Benefit Link), Case SC15-003
Shane Pace presented the case and briefed the Board.
The public hearing was opened at 7:38 p.m.
Lynn Bural, the applicant, came forward and briefed the Board.
Board member Elms questioned staff regarding whether a variance
would be required if the wall were a solid wall versus there being a
gap between two smaller walls. Shane Pace replied no variance
would be needed with this particular sign if the wall were solid.
Board member McNosky questioned Mr. Bural regarding which street
the sign would face. Mr. Bural replied it would be angled and face
Colleyville Boulevard.
There being no one else wishing to speak, the public hearing was
closed at 7:41 p.m.
Discussion continued regarding the lack of need for a variance if the
wall were solid.
Board member Maynard questioned staff regarding whether the sign
would be lighted. Shane Pace replied yes.
Board member Orlando made a motion to deny Case SC15-003.
Board member Maynard seconded.
Sign Board of Appeals Minutes February 9, 2016
City of Colleyville Page 3
The motion to deny Case SC15-003 carried by the following
vote:
Aye: 4 – Allee, Orlando, Maynard, and McNosky
Nay: 1 - Elms
5b Request for an appeal of interpretation, and variance to certain
provisions of Chapter 7 (Sign Regulations) of the Land Development
Code, on Lot 2A, Block 1, of the KISD Addition, located at 8170
Precinct Line Road (Taco Bell), Case SC15-004
Shane Pace presented the case and briefed the Board.
Board member Elms questioned staff regarding why the proposed
building materials in question were reviewed as a sign. Shane Pace
replied the building materials were submitted with the sign permit
application.
The public hearing was opened at 7:53 p.m.
Michael Stansberry, the applicant, came forward and briefed the
Board.
Board member Elms questioned Mr. Stansberry regarding whether the
proposed building materials were considered signs in other locations.
Mr. Stansberry replied no, he does not believe the proposed building
materials are signs.
Board member McNosky stated she would not consider the proposed
building material a trademark of Taco Bell.
Discussion continued regarding what a sign is and what building
materials are.
There being no one else wishing to speak, the public hearing was
closed at 8:03 p.m.
Board member McNosky questioned staff regarding which part of the
request needed to be acted on first. Matthew Boyle replied the first
action that need to be taken would be the appeal of interpretation.
He further explained the definition of a sign.
Mr. Stansberry stated he believed the proposed building materials
would offer lighting for safety.
Matthew Boyle questioned staff regarding whether a lighting threshold
Sign Board of Appeals Minutes February 9, 2016
City of Colleyville Page 4
would need to be met for this site. Eddie Wilson replied no.
Discussion occurred amongst the Board regarding whether the
proposed building material was a sign and what the intent of the
materials is.
Board member Maynard made a motion to approve Case SC15-
004. Board member Allee seconded.
The motion to approve Case SC15-004 carried by the following
vote:
Aye: 4 – Allee, Maynard, Elms, and McNosky
Nay: 1 – Orlando
Board member McNosky called for a brief recess at 8:13 p.m.
The Board reconvened at 8:14 p.m.
Due to the Board approving the appeal of interpretation, no further
action was needed.
6.ADJOURNMENT
The meeting adjourned at 8:15 p.m.
The minutes were written and prepared by:
Taci Wrisley
Planning and Zoning Assistant
The meeting minutes were approved on January 10, 2017 by a vote of 5-0.
City of Colleyville Page 1
City of Colleyville
Planning and Zoning
Commission
Minutes
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Monday, December 12, 2016 City Council Chambers
CALL MEETING TO ORDER
The Planning and Zoning Commission meeting of the City of Colleyville was called
to order by Chairman Dodson on December 12, 2016, at 7:04 p.m.
Roll Call
Present: Commissioners Susan Mathisen, George Dodson, Sam van Bever,
Charles Kelley, Don Davis, and Jason Elms
Absent: Commissioner Veronica Baughman
Staff Present: Ben Bryner, Oscar Chavez, Fire Chief Brian Riley, Araceli Botello,
and Assistant City Attorney Evan Fisher
1. SWEARING IN OF NEWLY APPOINTED MEMBERS
Araceli Botello swore in newly appointed member:
Charles Kelley, Place 5
2. APPOINTMENT TO THE PARK LAND DEDICATION COMMITTEE
Commissioner Elms made a motion to appoint Commissioner
Kelley to the Park Land Dedication Committee. Commissioner
Davis seconded.
The motion to appoint Commissioner Kelley to the Park Land
Dedication Committee carried by the following vote:
Aye: 6 –Mathisen, Dodson, van Bever, Kelley, Davis, and Elms
Planning and Zoning Commission Minutes December 12, 2016
City of Colleyville Page 2
3. APPROVAL OF MINUTES
Commissioner van Bever made a motion to approve the
November 14, 2016 minutes. Commissioner Kelley seconded.
The motion to approve the November 14, 2016 minutes carried
by the following vote:
Aye: 6 – Mathisen, Dodson, van Bever, Kelley, Davis, and Elms
4. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON
THE AGENDA
There were no citizen comments/presentations regarding items not on the
agenda.
5. PUBLIC HEARING AGENDA ITEMS
5a Consideration for approval of amendments to Chapter 7 – Sign
Regulations in the Land Development Code regarding directory
signage, specifically Section 7-150 Permanent Freestanding Signs –
Sign Classifications & Regulations, Section 7-160 Permanent
Freestanding Signs – Allowable Districts, and Section 7-165
Permanent Freestanding Signs – Area, Height and Setback
Requirements, Case GC16-019
Ben Bryner presented the case and briefed the Commission.
The public hearing was opened at 7:21 p.m.
There being no one present wishing to speak, the public hearing was
closed at 7:22 p.m.
Commissioner Mathisen questioned staff regarding the type of
materials permitted for monument signs. Ben Bryner responded by
detailing the permitted materials for monument signs. He went on to
state that a monument sign is a sign mounted on a solid base or
pedestal with no visible space between the sign and the base or
pedestal. The sign is not mounted on visible poles, struts, wires, or
other visible structures. The sign base or pedestal may be constructed
of any solid material. The sign shall be a minimum of 4-1/2 inches
thick, and the base or pedestal shall be a minimum of 6 inches thick.
Commissioner Kelley questioned staff regarding properties in the City
Planning and Zoning Commission Minutes December 12, 2016
City of Colleyville Page 3
that meet the 250,000 square feet requirement and the requirement
being viable for application. Mr. Bryner responded that Town Center is
the largest development in the City of Colleyville, followed by
Colleyville Downs which is less than 200,000 square feet.
Commissioner Elms questioned staff regarding the square footage of
the Albertson’s shopping center development. Mr. Bryner responded
that Alberton’s is approximately 140,000 square feet.
Commissioner Elms questioned staff regarding other potential multi-
tenant properties in the City that would be eligible to request the
proposed signage. Mr. Bryner responded the Village at Colleyville has
the size to qualify, but is not eligible due to public streets. Therefore,
no other developments would be able to have directory signs if the
amendment is approved.
Commissioner Davis questioned staff regarding the proposed 250,000
square feet requirement. Mr. Bryner responded the 250,000 square
feet was proposed at a City Council Worksession. Mr. Bryner went on
to state the original proposal requested 100,000 square feet, but
there were concerns of visual clutter.
Discussion continued regarding the 250,000 square feet requirement.
Commissioner Mathisen questioned staff about the height restriction
on the proposed signage. Mr. Bryner responded the general business
sign regulations allow for a maximum of 8 feet in height for
monument signs and 5 feet in height for major shopping center entry-
wall signs.
Discussion continued regarding the height and location of the
proposed signage.
Commissioner Elms questioned staff regarding the Planning and
Zoning Commission’s role in developing the regulations. Mr. Bryner
responded the intent is for the development to address the specifics
of the signage, such as location and appearance. Commissioner Elms
added the 250,000 square feet requirement should be reduced to
200,000 square feet or less.
Commissioner Elms questioned staff regarding the proposed
regulations being incorporated into the existing sign ordinance. Mr.
Bryner responded yes, the proposed amendments would be made to
the sign regulations chapter of the Land Development Code.
Commissioner Kelley questioned staff regarding the permitted font
Planning and Zoning Commission Minutes December 12, 2016
City of Colleyville Page 4
size, logos, and illumination. Staff responded the Land Development
Code speaks only to illumination. Mr. Bryner added that the
regulations should avoid getting into specifics of content to prevent
legal issues. City Attorney, Evan Fisher, added that Section 7-145, D
of the Land Development Code speaks to the illumination of signage
and that no additional amendments are required.
Discussion continued regarding addressing the specifics of the
proposed signage.
Commissioner Mathisen questioned staff regarding whether the signs
are proposed to be permanent. Mr. Bryner responded the signs would
be permanent.
Chairman Dodson questioned staff regarding sign permits. Mr. Bryner
responded sign permit applications are received and reviewed by the
Building Inspections and Community Development departments. Mr.
Bryner added that the permits are issued by Building Inspections, but
a Planner will review the regulations for compliance. Chairman
Dodson questioned staff regarding requirements for letter size. Staff
responded that there are no requirements in the Land Development
Code.
Discussion continued regarding requirements and restrictions for
lettering on signs.
Commissioner Mathisen questioned staff regarding the locations of
the proposed signs and the proximity to internal stop signs. Mr.
Bryner responded the placement of internal signs are determined by
the property management company.
Commissioner Davis questioned staff regarding a two sided versus
four sided sign. Mr. Bryner responded there was no concern with a
four sided sign. Staff added there was concern about the overall
square footage allowance, which was reduced to 25 square feet.
Discussion continued regarding two sided signs.
Commissioner Elms made a motion to approve Case GC16-019
with the recommendation to reduce the 250,000 square feet
requirement to 200,000 square feet. Commissioner Kelley
seconded.
The motion to approve Case GC16-019 carried by the following
vote:
Planning and Zoning Commission Minutes December 12, 2016
City of Colleyville Page 5
Aye: 6 – Mathisen, van Bever, Dodson, Kelley, Davis, and Elms
5b Consideration for approval of amendments to Chapter 8 – Plat Review
Procedures in the Land Development Code regarding plat approval to
be made by the City Council, specifically Section 8 – 130 Approval
Authority Over Subdivision Plats, Case GC16-020
Ben Bryner presented the case and briefed the Commission.
The public hearing was opened at 8:06 p.m.
There being no one present wishing to speak, the public hearing was
closed at 8:06 p.m.
Commissioner van Bever questioned staff regarding the approval
process of plats by the Planning and Zoning Commission. Ben Bryner
responded by describing the proposed process where plats, both
approved and denied by the Planning and Zoning Commission, would
then go to City Council. Staff added that plats denied would continue
to go forward to City Council with a recommendation of denial which
would then require a super-majority vote from City Council for the
plat to be approved.
Commissioner Mathisen questioned staffed regarding minor plats
approved by staff. Staff responded with an example of a minor plat
which may be approved by staff such as a large property subdividing
into two smaller lots.
Commissioner van Bever made a motion to approve Case
GC16-020. Commissioner Elms seconded.
The motion to approve Case GC16-020 carried by the following
vote:
Aye: 6 – Mathisen, Dodson, van Bever, Kelley, Davis, and Elms
6. ADJOURNMENT
The meeting adjourned at 8:10 p.m.
Planning and Zoning Commission Minutes December 12, 2016
City of Colleyville Page 6
The minutes were written and prepared by:
Araceli Botello
Planning Technician
The meeting minutes were approved on January 9, 2017 by a vote of 6-0.
RESOLUTION R-17-4085
A RESOLUTION APPROVING CITY COUNCIL ACTION
UNDER BUSINESS AT THE REGULAR CITY COUNCIL MEETING OF
JANUARY 17, 2017
WHEREAS,City Council has taken action on certain items on the agenda
under Business.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1.THAT
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF ___ AYES, ___ NAYS, AND ___ ABSTENTIONS ON
THIS THE 17 TH DAY OF JANUARY 2017.
Mayor Richard Newton Mayor Pro Tem Chris Putnam
Place 1, Tammy Nakamura Place 5, Nancy Coplen
Place 2, Bobby Lindamood Place 6, Mike Taylor
Place 4, Jody Short
ATTEST:CITY OF COLLEYVILLE
Amy Shelley, TRMC Richard Newton
City Secretary Mayor