Loading...
HomeMy WebLinkAboutColleyville Sidewalks Committee-Minutes-6/12/2007~ Il~ Texas PUBLIC NOTICE COLLEYVILLE TRAILS AND SIDEWALKS COMMITTEE AGENDA Tuesday, June 12, 2007 3:00 P.M. COLLEYVILLE CITY HALL EXECUTIVE CONFERENCE ROOM 100 MAIN STREET 3RD FLOOR The agenda for this meeting will be as follows: 1. Call to Order 2. Approval of Meeting Minutes for April 24, 2007 3. Update on the 2007 Projects 4. Approval of Sidewalk Escrow Recommendations 5. Discussion of Projects around Colleyville Middle School and Colleyville Elementary School 6. Discussion of the 2008 Projects 7. Citizen Comments/Open Discussion 8. Adjournment 1 certify that this notice was posted on the City Ha118ulletin Board on Friday, June 8, 2007, by S:OOpm. ~'. ~~ Kathy E. Moore Engineering Assistant Colleyville Trails and Sidewalks Committee Agenda -June 12, 2007 Gi~Y o/ (~ TCaae COLLEYVILLE TRAILS AND SIDEWALKS COMMITTEE MEETING MINUTES -April 24, 2007 CALL TO ORDER The meeting was called to order at 2:07 p.m. with introductions of all attendees, and new committee members. Councilman Licata gave a brief history of the Committee and its function for the new members. ROLL CALL Present: Gail Manion, Judy Atwood, Deena Dendy, Odilon Alvarado, David Klenzendorf and Vistor-David deSchweinitz, Councilmember Liaison Tony Licata Staff Present: Steve Chutchian, Kathy Moore, Matt McCombs APPROVAL OF MINUTES Gail Manion and Judy Atwood brought forward several additions to be added to Agenda Item 3 -Review of the Sidewalk and Trail Estimates and Priorities. The committee unanimously voted to added verbiage to the January 23, 2007 minutes regarding the committee's support of the Pleasant Run Trail and the construction of the sidewalks along the North side of Bogart in conjunction with the reconstruction improvements. These additions were added to the end of agenda item 3. AGENDA ITEMS 1. Update and Discuss the 2007 Projects In order to bring the new committee members up to date, Steve Chutchian, Direct of Public Works gave a brief overview of the five-year plan and the changes made to the 2007 projects. Items approved by Council on April 3, 2007 for 2007 were as follows: • Construction of a sidewalk on the west side of Pleasant Run Road, from Beverly Drive to Bogart Drive. • Construction of a sidewalk on the west side of Waller Lane and the south side of Cooks Lane, which ties into the new elementary school. • A crosswalk at the intersection of Pleasant Run Road and Shelton Drive, the City is also about to start construction of paving and drainage improvements on Shelton Drive. Colleyville Trails and Sidewalks Committee Minutes -April 24, 2007 • Construction of a sidewalk on the north side of Tinker Road, from Emerald Drive to Pleasant Run Road, the consensus with the committee and staff is that we will do as much on Tinker as we can do with the remaining money. Design work for these sidewalk projects will be done in house, and we anticipate starting the design process within a week or two. Construction should start sometime in June with completion by the end of July. Steve Chutchian reminded the committee that we had until school starts to complete these improvements. Gail Manion stated that the school start date is August 27, 2007. Steve Chutchian informed the committee that the School District started a project on Pleasant Run Road to do some curb improvements and sidewalks. The City has just awarded a contract for similar improvements from the south end of the school district's project through the intersection of Bogart, and the City has actually caught up with the school district. We are now coordinating with the school district so that Bogart contractor's can be there at the same time and the Pleasant Run Road improvements can be completely finished by the time school starts. Gail Manion requested clarification on the crosswalk at Pleasant Run and Bogart. Will all four streets have a cross across them and which project will they be part of? Steve Chutchian said that with the Pleasant Run Road Improvements they will be putting in a new crosswalk on the south side of Bogart crossing Pleasant Run. Then there will be a new crosswalk on Bogart on the east side of Pleasant Run which will go in when we do the Bogart Project in the fall. There was additional discussion of how and where the kids would cross over to the school until the Bogart project is complete, and exactly what the Bogart improvements would include. Steve Chutchian suggested that a meeting be set up with the School District, our Police Department, Matt McCombs and whoever else needed, in order to discuss the outstanding issues and to keep everyone on the same page. Matt McCombs will be in charge of this. 2. Discussion of the 2008 Projects Gail Manion requested that Matt McCombs get a copy of the Trail Plan to the new members so they can become familiar with it. Gail asked if anyone was aware of any upcoming projects that would affect the sidewalk projects slated for 2008. She stated that The Reserve at Colleyville plat was approved which would build one of the major trails. Councilman Licata gave the new members a summary on the Master Plan for Trails and how they are funded through new development and grants. Sidewalks however, are to be built or funds escrowed with new development. Councilman Licata stated that his goal for this committee was to get the committee recommendations up front of the budget process so that they can be available during the budget cycle. Steve Chutchian brought to the committees attention another project which is the widening and extension of Church Street, from SH26 to Pleasant Run Road. The City is including a trail on the north side of Church Street the entire length of the project. This project has a construction start date around the first of August and carrying through the early part of 2008. Gail Manion asked about what we could expect concerning sidewalks and trails along Colleyville Trails and Sidewalks Committee Minutes -April 24, 2007 Glade Road with the new road intersection improvements. Steve Chutchian stated that there will be a trail along the north side of the project which will run from Heritage Avenue to Martin. Judy Atwood asked to have our Engineers look at tying in the section between Martin and Strathmore. Gail Manion also stated that some residents of Emerald Estates have an interest in a sidewalk from their neighborhood to go along LD Lockett Road and connect with the Cottonbelt Trail. Gail passed out a "draft" map for proposed sidewalks, which she asked everyone to look over for input to what the committee may want as a project. Steve Chutchian reminded the committee that if the 2008 sidewalk recommendations are changed they will have to take formal action to displace the ones that are already out there. Councilman Licata also recommended that on any of their future recommendations that they should be aware of segments that are destined to happen without City money. In order to prioritize a list for 2008, the committee will ask for the input of the police department and the school district when they meet in May. 3. Discussion of the Colleyville Trails and Sidewalks Committee Escrow Recommendations Gail gave the new members a brief summary of the build/escrow scenario and their list of items to consider. Councilman Licata informed the committee that he had met with City Manager, Bill Lindley regarding his perception, which is shared with the existing committee that we are escrowing funds too often. He felt like there would be discussion with the new development director to try to implement a build more then escrow policy. He also suggested that not only should the committee have the general recommendations, but also ask staff to help them go to the Land Development Code to see what changes might be incorporated specifically to the Land Development Code and request that the code be reviewed and updated. Councilman Licata reviewed the latest draft of the "Recommendations for Sidewalk Construction" and suggested a couple of changes to the verbiage, also stating that a review of the Land Development Code needs to be done this year. The recommendations to the document are as follows: The second sentence of the opening paragraph should read: It is the recommendation of the Colleyville Trails and Sidewalk Committee that there should be a bias towards building sidewalks unless there is a compelling public benefit argument for their delay. • Under "If Escrowing Funds is Approved" add the following items to replace the last paragraph: 7. The future location of the sidewalk will be determined and indicated on the plat. 2. The compelling public benefit rational for delaying will be documented and signed by the Community Development Director and kept on file at the City. Colleyville Trails and Sidewalks Committee Minutes -April 24, 2007 3. A target date for the actual completion of the sidewalk will be set. 4. Staff will facilitate the periodic review of projects in escrow with the Trails and Sidewalks Committee for their initiation. 5. Committee recommends that staff immediately incorporate this recommendation into the Land Development Code. Deena Dendy made a motion to accept these .changes to the Recommendations for Sidewalk Construction; Judy Atwood seconded the motion. The vote was unanimous. 4. Update on the Pleasant Run Trail Funding Opportunities Matt McCombs gave an update for a grant opportunity that he was current preparing for through the Safe Routes to School Program. It is a reimbursement grant for up to $750,000. Staff has determined that the Pleasant Run Trail, from Main Street to the Cottonbelt best meets the grant requirements and the needs of the community. The latest cost estimates for this project is between $500,000-$600,000, which falls within the range allowed by the grant. Matt is currently working with the School District to get information from them. The dead line for the application is May 25, 2007, which will have to be presented to Council; once we have the Resolution we can send the packet off for consideration. Discussion continued regarding Phase I and Phase II of the Pleasant Run Trail, and the committee's preference that Phase II is built before Phase I. Phase I will run from Main Street in the Village just south of Bogart and the City is going to build a little section of the trail as part of the Bogart project. The school is also doing a section, so the north end of the school's property would be the south end of Phase II. The committee continued with discussion on the reasons why each phase would have merit to be built because the school is now there. Phase II would provide connectivity of a trail for the schools to the Cottonbelt and to the park on the other side. The Committee will bring forward a recommendation that prioritizes which sections are most important for this project at a later date. Councilman Licata gave the committee some suggestions on the presentation of the recommendations with regards to visuals and rankings. STAFF REPORTS The committee set quarterly meetings to be held on the second Tuesday of each quarter at 3:00 p.m. It was also determined that the committee would need to meet again before the July quarterly meeting to set 2008 priorities. The committee agreed to meet again on June 12, 2007 at 3:00 p.m. CITIZEN COMMENTS/OPEN DISCUSSION David deSchweinitz from Tara Association came to speak regarding a private trail in Tara Plantation. Tara Trail run along Little Bear Creek, and has severe erosion issues; the Homeowners Association has gotten a cost estimate of $60,000 to make the Colleyville Trails and Sidewalks Committee Minutes -April 24, 2007 repairs, which is way over their annual operating budget. They are requesting that the City provide them with some interference with FEMA and the Core of Engineers to avoid some of the problems that other people have had in this area. They have had two instances along this section of trail where a homeowner started doing repair work and the Core of Engineers put a lien on their house. Is it possible to get the City to run interference? If the City could help with that part of the problem, the Homeowners Association could come up with the materials and free labor to repair the problem. That way the trail could be saved. Steve Chutchian said the Core of Engineers would manage the creek itself in terms of alignment, restoration and they prohibit anyone else from doing any improvements on Little Bear Creek. He thought what they could do is correspond with the Core and let them know that there are major erosion problems and ask what can be done. The other authority is FEMA and their jurisdiction is flood plain and if you do any improvements in the flood plain, you have to prove to FEMA that you are not raising the water surface. They will require that you hire an engineering firm to do an analysis to show that you are not raising the up or down stream water surface elevations with the .improvements that you are request to make. If approved, you will then get a letter of authorization to do the repairs. It is somewhat of a long draw out process and both authorities are very strict with their policies. The most the City can do is to let them know that we recognize that the homeowners are having these problems, and ask them to intercede or approve the improvements. Mr. deSchweinitz stated that all their intent is to get the trail back to the condition that it was in a couple of years ago. Steve Chutchian said that we could go to them and let them know that you want to restore what was taken out, but they will most likely still require an analysis. The City could help to that point to interact with them to see how we can minimize what needs to be done for approval. He suggested that they start with FEMA, because you are trying to show that you putting something back without affecting the flood plain. ADJOURNMENT The meeting adjourned at 4:30 p.m. Respectfully Submitted, Kathy E. Moore Administrative Assistant Approved on: Colleyville Trails and Sidewalks Committee Minutes - Apri124, 2007 Colleyville Trails and Sidewalks Committee Recommendations for Sidewalk Construction When a home or other building is under construction, not within a subdivision, sometimes the option of escrowing funds will allow for the required sidewalk to be built at a later date. It is the recommendation of the Colleyville Trails and Sidewalks Committee that there should be a bias towards building sidewalks unless there is a compelling public benefit argument to delay construction. The following represents items that should be considered in the decision to do so, as well as an enumeration of issues that speak in favor of and in opposition of delaying sidewalk construction. Items meriting consideration • Number and nature of completed sidewalk sections in the vicinity • Proximity to Schools, Parks and Trails • Likelihood of future road reconstruction • Likelihood of future construction of adjacent properties • The need of a sidewalk due to safety issues • Connections that might be made to existing sidewalks • Trail and Sidewalk Plan requirements • The Colleyville Pathway Plan • The Colleyville Master Plan Issues that favor immediate sidewalk construction • Sidewalks are cheaper if built today, as costs naturally increase over time. • The earlier that location can be determined, the easier it will be to work around drainage, fencing, landscaping, sprinkler, and other pre-existing issues • Sidewalk constnaction encourages future sidewalk construction Issues that favor delaying sidewalk construction • Incomplete sidewalks can present safety concerns • Imminent road reconstruction could damage existing sidewalks If Escrowing Funds is Approved If escrowing funds is approved, the future location of the sidewalk should be determined now and indicated on the plat, which should be approved and filed at the City. The escrow amount should be determined in accordance with the Land Development Code and staff should exercise due diligence to assure that all real costs associated with future sidewalk developments are included in the escrow amount. The argument for a compelling public benefit should be documented, and then submitted to the Community Development Director for review and approval. There should be a target date provided for completion of the sidewalk, as well as language for a periodic review process to ensure no sidewalk funds are left in escrow indefinitely. Committee recommends that staff immediately include the recommended modifications to the Land Development Code.