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HomeMy WebLinkAboutParks and Rec Advisory Board-Agenda Packets-9/10/2007G~tY of ~ Il~ Texas PARKS AND RECREATION ADVISORY BOARD AGENDA Monday, September 10, 2007 6:00 p.m. For the meeting conducted at the Park Annex located at 5109 Bransford Road AGENDA NUMBER AGENDA ITEM 1. Call to Order 2. Approval of the August 6, 2007 Parks and Recreation Advisory Board Minutes 3• Update of Parks and Recreation Projects 4. Discussion and Consideration of Old City Hall Property 5. Recreation, Athletics, Tennis and Seniors' Reports 6. Park Operations and Capital Improvement Status Reports 7. Citizen comments/presentations regarding items not on the agenda* 8. Adjournment *(This time is allocated for citizens to informally address the Board on matters not on the agenda that require no formal action. Each presentation will be limited to a maximum of five (5) minutes. Board members may not respond to citizens who speak regarding matters not on the agenda.) I certify that the above agenda was posted on the bulletin board at City Hall on September 7, 2007: ~~~~ ~ ~~• y~ G~tY of ~ Il~ Texas PARKS AND RECREATION ADVISORY BOARD MINUTES Monday, August 6, 2007 6:00 p.m. Pat Horn called the meeting to order at 6:05 p.m. on Monday, August 6, 2007, at the Parks and Recreation office. ROLL CALL: Councilman Tony Licata, Councilman Mike Taylor, Pat Horn, Sheryl Black, Bob Leininger, Steve Dalri and Franklin Hyde ABSENT: Charlie Warner, Vince Rosen, Connie Hampton and Joe Ben Hassell STAFF: Monica Walsh, Director of Parks and Recreation, Luke DeFilippis, Recreation Supervisor and Wanda Drexel, Administrative Secretary 1. Call to Order 2. Approval of the June 4, 2007 Parks and Recreation Advisory Board Minutes Steve Dalri moved to approve the June 4, 2007 Parks and Recreation Advisory Board minutes. Sheryl Black seconded the motion. The vote was unanimous. 3. Youth Football Association Update John Cheneler presented an update on the Youth Football Association. 4. Introduction of Parks and Recreation Advisory Board member appointed for the term July 2006 to December 2007. Pat Horn introduced Franklin Hyde, who was appointed by City Council to fill the Place 8 on the Parks and Recreation Advisory Board and Mike Taylor, City Council liaison. Parks and Recreation Advisory Board August 6, 2007 Page 2 of 3 5. Elect Parks and Recreation Advisory Board Vice-Chairman. Pat Horn nominated Sheryl Black to serve as Parks and Recreation Advisory Board Vice-Chairman. Steve Dalri seconded the motion. The vote was unanimous. 6. Discussion and Consideration of Appointment of Representative to serve on the Colleyville Tree Board. Bob Leininger was appointed as representative to serve on the Colleyville Tree Board. 7. Discussion and Consideration of Criteria for Sports Associations. Bob Leininger discussed some concerns he had with the Youth Sports Associations. 8. Prioritizing Parks and Recreation Projects. Monica Walsh, Director of Parks and Recreation, distributed a packet and gave an overview of the Parks and Recreation projects that needed to be prioritized for Capital Improvement Projects for 2007. The Board members ranked the projects (with 1 being the highest priority and 10 being the lowest) as follows: PRIORITY LIST One (1) being the most important (t) tie Cotton Belt Trail Phase III 1 Parks Land Purchase 2 Bransford Park Phase II 3 Pleasant Run Park Phase II 4 Uniform Park Si na e 5 Lon wood Trail 6 t New Tennis Courts 6 t Parks Maintenance Facilit 7 t Little Bear Creek Trail Extension 7 t Recreation Center 8 The rankings of Capital Improvement Projects by the Parks and Recreation Advisory Board will be submitted to the CEDC Board and presented to City Council. Parks and Recreation Advisory Board August 6, 2007 Page 3 of 3 9. Recreation, Athletics, Tennis and Seniors' Reports Luke DeFilippis, Recreation Supervisor, provided an overview of the current and proposed recreation programs and activities available to citizens of Colleyville and surrounding areas. 10. Park Operations and Capital Improvement Status Reports Monica Walsh, Director of Parks and Recreation, presented a status report on current projects. 11. Adjournment Sheryl Black moved to adjourn at 7:35 p.m. Steve Dalri seconded the motion. The vote was unanimous. Respectfully submitted and approved: .~a.,u~la. ...~ _ sC~,"re .. .9 Wanda H. Drexel, Administrative Secretary CITY OF COLLEYVILLE ~"`' PA RKS A ND RECREATION Meeting Agenda # 9/10/07 3 co9l~yvil{e parks and recreation • ~ Department: Parks and Recreation Subject: Update of Parks and Recreation Projects On August 6, 2007, Parks and Recreation Board members established the following priorities for recommendation to City Council: PRIORITY LIST One being the most important (t) tie Cottonbelt Trail -Phase III 1 Park Land Purchase 2 Bransford Park -Phase II 3 Please Run Park -Phase I I 4 Uniform Park Si na e 5 Lon wood Trail 6 t New Tennis Courts 6 t Little Bear Creek Trail Extension 7 t Parks Maintenance Facilit 7 t Recreation Center 8 ACTION TO BETAKEN ®Discussion Only ^ Procedural Change ^ Information Only ^ Possible City Council Policy Recommendation Page 1 of 3 Update of Parks and Recreation Projects Page 2 of 3 The Colleyville Economic Development Corporation (CEDC) at their meeting September 4, 2007, adopted the combined Economic Development Capital Improvement Program (EDCIP) to be forwarded to City Council for approval. On September 4, 2007, City Council approved it. Projects The proposed EDCIP plan proposes $313,237 in FY 2008-2012 for Senior Center Personnel. The Senior Center Supervisor position is needed for the new Colleyville Senior Center, this position will allow the facility to be open longer during the week. This position was also requested by the Senior Center Advisory Committee. The proposed EDCIP plan proposes $500,000 in FY 2009 for Phase II of McPherson Park which includes expanded parking, park service center improvements, group pavilions with restrooms, picnic areas, and restoration of rock house, tree farm and demonstration gardens. The total cost of this project is approximately $2 million and has been proposed to be funded from CEDC ($500,000), Utility Fund ($1,200,000) and Voluntary Park Funds ($300,000). Additionally, the proposed plan provides funding for the allocation of $170,000 in FY 2008 for Webb House Crossing with $100,000 of that being carried over from last year, $500,000 in FY 2010 for Pleasant Run Trail and $100,000 in FY 2010 for L.D. Lockett House Path construction. In January 2006, these trail projects were approved by the Parks and Recreation Advisory Board and City Council. In addition to the parks and recreation related improvements proposed FY 2008-2012 EDCIP plan also provides for the allocation of $403,000 for marketing, $75,000 in transfer to Arts Fund and $200,000 for Entry Marker. The proposed EDCIP plan proposes $131,663 in FY 2008 and $300,000 in FY 2010 for open area and trail development in conjunction with the new Senior Center facility. The Comprehensive Parks and Recreation Open Space Master Plan will be updated in 2008. This will reflect new priorities and projects for the next 5 to 10 years. The proposed EDCIP plan proposed $595,000 in FY 2011 and $400,000 in FY 2012 for future projects. With limited funds and multiple projects, the recommended five-year plan does not provide sufficient resources for every project identified as a priority of the Parks and Recreation Advisory Board or the City Council. It does provide funds for Senior Center Personnel, Webb House Crossing, L.D. Lockett House Path, Pleasant Run Trail, McPherson Park -Phase II, Senior Center open area development and leaves open the possibility of additional funds if the sales tax receipts exceed projects. COLLEYVILLE ECONOMIC DEVELOPMENT CORPORATION ECONOMIC DEVELOPMENT CAPITAL IMPROVEMENT PROGRAM FY 2008-2012 FISCAL YEAR 2007 2008 2009 2010 2011 BEGINNING FUND BALANCE $1,280,154 $1,174,790 $1,145,990 $1,173,587 $847,365 REVENUES: PROJECTED 1/2 CENT SALES TAX REVENUE $1,184,814 $1,226,197 $1,275,245 $1,326,255 $1,379,305 INTEREST INCOME $55,854 $52,866 $51,570 $52,811 $38,131 2005 BOND SALE PROCEEDS $203,327 $0 $0 $0 $0 USE OF AVAILABLE CASH $363,911 $288,806 $229,681 $584,738 $244,493 TOTAL REVENUES $1,807,905 $1,567,869 $1,556,495 $1,963,804 $1,661,929 EXPENDITURES: OPERATING ADMINISTRATIVE $5,000 $1,500 $1,500 $1,500 $1,500 2005 DEBT SERVICE & 1.4 TIMES COVERAGE $904,913 $910,018 $900,473 $904,806 $904,806 MARKETING $80,000 $83,000 $80,000 $80,000 $80,000 PERSONNEL -SENIOR CENTER $0 $56,688 $59,522 $62,499 $65,623 TRANSFER TO ARTS FUND $0 $15,000 $15,000 $15,000 $15,000 CAPITAL: ADAIMPROVEMENTS NATURE CENTER PARK $5,000 $0 $0 $0 $0 SPARGER PARK $125,000 $0 $0 $0 $0 CITY PARK FIELD MAINTENANCE ENTRY IMPROVEMENTS $11,500 $0 $0 $0 $0 KIDSVILLE RENOVATIONS $10,000 $0 $0 $0 $0 CITYWIDE PLAYGROUND SAFETY SIGNS $6,000 $0 $0 $0 $0 CITYWIDE PICNIC TABLE REPLACEMENT $5,560 $0 $0 $0 $0 ENTRY MARKER $0 $200,000 $0 $0 $0 FUTURE PROJECTS $0 $0 $0 $0 $595,000 MC PHERSON PARK Phasel $238,000 $0 $0 $0 $0 Phase I (Bond Sale Proceeds) $203,327 $0 $0 $0 $0 Phase II $0 $0 $500,000 $0 $0 CITY PARK ROAD EXTENSION $18,836 $0 $0 $0 $0 PLEASANT RUN TRAIL $0 $0 $0 $500,000 $0 PLEASANT RUN -MOVING LIGHTS $23,432 $0 $0 $0 $0 SENIOR CENTER OPEN AREA AND TRAIL DEVELOPMENT $36,337 $131,663 $0 $300,000 $0 CITYWIDE IRRIGATION MONITORING SYSTEM $135,000 $0 $0 $0 $0 CITYWIDE TRAIL SYSTEM TRAIL CONSTRUCTION - WEBB HOUSE $0 $170,000 $0 $0 $0 CROSSING TRAIL CONSTRUCTION - L.D. LOCKETT HOUSE PATH TOTAL EXPENDITURES $1,807,905 $1,567,869 $1,556,495 $1,963,805 $1,661,929 EXCESS REVENUES OVER EXPENDITURES $0 $0 $0 $0 $0 ADD BACK .4 TIMES BOND COVERAGE RATIO $258,547 $260,005 $257,278 $258,516 $258,516 ENDING FUND BALANCE $1,174,790 $1,145,990 $1,173,587 $847,365 $861,389 2012 $861,389 $1,434,477 $38,762 $0 $0 $1,473,240 $1,500 $905,222 $80,000 $68,905 $15,000 $0 $0 $0 $0 $0 $0 $0 $400,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $1,470,626 $2,614 $258,635 $1,122,637 ASSUMPTIONS: FY 2008: 1/2 OF CITY SALES TAX BUDGET PROJECTION / FY 2009 - 2012: 4% GROWTH DUE TO COLLEYVILLE BLVD.CONSTRUCTION ~'' CITY OF COLLEYVILLE ''~"` PARKS AND RECREATION +~- Meeting Agenda # 9/10/07 4 eell~yvilie parks and recreation • k Department: Parks and Recreation Subject: Discussion and Consideration of Old City Hall Property Item placed on agenda at request of Park Board Member. ACTION TO BETAKEN ^ Discussion Only ^ Procedural Change ^ Information Only ®Possible City Council Policy Recommendation Page 7 of 1 ~' CITY OF COLLEYVILLE '~"'~ PA RKS A ND RECREATION Meeting Agenda # ~,,,,,'',,,ti ,,,~~ 9/10/07 5 cc~ileyvill~ parks and recregfile~n Department: Parks and Recreation Recreation, Athletics, Tennis and Senior's Reports Subject: I. Recreation A. The summer session has come to a close with over 884 class enrollments. B. Customer service surveys were complied and tabulated ind icating a 3.9248 out of 4 with 4 being excellent (98.12% overall customer satisfaction). II. Athletics A. Fall Youth Volleyball begins practice the week of September 10, with games beginning September 22, at Colleyville Middle School. B. The Colleyville Youth Sports Associations begin their fall season this month. III. Tennis A. Fall tennis began September 4, with over $5,000 in revenue. IV. Senior Adults A. Metroport Meals on Wheels luncheons and activity program continues on the first and third Friday of each month. In August they had 214 participants who enjoyed the luncheons at the Senior Center. B. In August 706 seniors visited the Senior Center with 104 attendances being class related. ACTION TO BETAKEN ^ Discussion Only ^ Procedural Change ® Information Only ^ Possible City Council Policy Recommendation Page 1 of 2 Recreation, Athletic, Tennis and Seniors' Report Page 2 of 2 August Recreation Classes and Pro rams Participants Total Income Adult Enrichment g 36 $1,005 Youth Develo ment 13 52 $4604 Tennis NA 28 $5,155 Athletic Pro rams 1 33 $2,630 Senior Adults 25 87 $570 S ecial Events 0 0 NA Facility Rentals/Field Maintenance Fees NA NA $1,947 Volunteers 0 0 NA Totals 47 236 $15,911 CITY OF COLLEYVILLE #'~""`' PARKS AND RECREATION '~ Meeting Agenda # +~i~"'\ .r., ~. 9/10/07 6 calteyville parks and racreatian • r Department: Parks and Recreation Park Operations and Capital Improvement Status Reports Subject: COTTONBELT TRAIL. PHASE II Project Description: Design of Cottonbelt Trail Phase II Consultant: Halff Associates, Inc. Contractor: N/A Status: Under design Substantial Completion: Winter 2007 McPHERSON PARK. PHASE I Project Description: McPherson Park, Phase I Consultant Newman, Jackson Bieberstein, Inc. Contractor: Dean Construction Status: Construction in progress Substantial Completion: Fall 2007 ACTION TO BETAKEN ^ Discussion Only ^ Procedural Change ® Information Only ^ Possible City Council Policy Recommendation Page 1 of 3 Parks and Operations Capital Improvement Status Reports Page 2 of 3 2007 Parks and Recreation CIP Projects-21 • Ballfield Renovations -completed • McPherson Park Phase I - in progress • LD Lockett House Improvements -completed • Parks and Recreation Office Improvements -completed • Sparger Park Playground Replacement -completed • Webb House Trail - in progress • Log Barn - in progress • Cottonbelt Trail Phase II - in design, 90% sent to TXDOT • Senior Center Open Space Area -Master Plan Committee met on August 23 • Nature Center Sign - in progress • City Park Ballfield Maintenance Entries -completed • Kidsville Renovation -completed • Playground Safety Signs - in progress • Picnic Tables -completed • Terra Cotta Road -completed • Pleasant Run Park Lights -completed • Irrigation Monitoring System - in progress • Bleacher Shade Covers -completed • Castleton Trails -completed • McDonwell School Road Trail - in progress • ADA Ramp at L.D. Lockett House - in progress 2008 Parks and Recreation CIP Projects-3 • Park Master Plan • Trails • McPherson Park Phase II 2009 Parks and Recreation CIP Projects-2 • McPherson Park Phase II • McPherson Park Phase III 2010 Parks and Recreation CIP Projects-4 • Senior Center Open Space Area • LD Lockett Path • McPherson Park Phase III • Pleasant Run Trail Parks and Operations Capital Improvement Status Reports Page 3 of 3 2011 Parks and Recreation CIP Projects-2 • McPherson Park Phase III • McPherson Park Phase IV City Council Action At the August 7th meeting, City Council approved a contract for the Log Barn Preservation at McPherson Park. The City Council appointed Bob Leininger to the Colleyville Tree Board at the August 21St meeting.