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HomeMy WebLinkAboutCity Council-Minutes-8/6/1985 CITY COUNC I L MINUTES August 6, 1985 , 1Y \ \ ' , (., , (t 1\~I1tt/ ~,}I) . ,~ct J\ /1 tl f', ~/ I b....'-- ~~ ~ ~ ~f ;1~K:;' The regular meeting of the City Council of the City of Colleyville was called to order by Mayor Hubbard on August 6, 1985 at 7:30 p.m. Roll Call: Councilperson Howard Collins, John White, Neil Gholson, Phil Kelly, and Steve Turner were present. City Manager City Manager C.R. Ballenger, City Attorney Ross Foster, Police Chief Weldon Alexander, Fire Chief Darrel II Red II Bailey, and City Secretary LaVada Johnson were al so present. Invocation: Council person White gave the i nvocat ion afterwhi ch Mayor Hubbard lead the Pl edge of Allegiance to the flag. Approval of Minutes: July 16, 1985 Councilperson Kelly moved to approve Councilperson Gholson seconded the motion. the July 16, 1985 The vote being: minutes as corrected. Ayes: Collins, White, Gholson, Kelly, Turner Noes: none Correspondence: none City Manager's Report: City Manager C.R. Ballenger reported to the Council the following: 1. That there has been a break in the TRA raw water line and a letter has been sent to the citizens requesting their cooperation in the usage of water; 2. That the bridge on Cheek-Sparger is being taken apart by City crews; 3. That Cheek-Sparger Road is barricaded from Brown Trail to Bedford Road. Citizens wishing to speak to the Council concerning items not on the agenda: none OLD BUSI~E~\~m concerning trash on Bettinger to be on the next agenda. 1. 3rd Reading and Public Hearing - Ordinance 0-85-574 - Ordinance amending zoning ordinance changing the zoning of a tract of land located on Pool Road, from AG to PUD-R on the request of Raman Chandler Mayor Hubbard read the preamble to Ordinance 0-85-574 AN ORDINANCE AMENDING THE ZONING ORDINANCE OF THE CITY OF COLLEYVI LLE, TEXAS, BY AMENDING THE OFFICIAL ZONING MAP AND CHANGING THE ZONING OF A TRACT OF LAND SITUATED IN THE IN THE C.C. DOSS SURVEY, THE CITY OF COLLEYVILLE, TEXAS FROM AG TO PUD-R; PROVIDING A PENALTY AND AUTHORIZING PUBLICATION. and opened the Public Hearing. There being no one present wishing to speak the Public Hearing was closed. Councilperson Collins moved to approve Ordinance 0-85-574. Councilperson Kelly seconded the motion. The vote being: Ayes: Collins, White, Gholson, Kelly, Turner Noes: none CITY COUNC I L MINUTES AUGUST 6, 1985 Page 2 2. 3rd Reading and Public Hearing - Ordinance 0-85-575 - Ordinance amending zoning ordinance changing the zoning of a tract of land located on Pool Road, from AG to R-20 on the request of Gary D. Sheffield Mayor Hubbard read the preamble to Ordinance 0-85-575 AN ORDINANCE AMENDING THE ZONING ORDINANCE OF THE CITY OF COLLEYVI LLE, TEXAS, BY AMENDING THE OFFICIAL ZONING MAP AND CHANGING THE ZONING OF A TRACT OF LAND SITUATED IN THE S.C.H. WHITTEN SURVEY, THE CITY OF COLLEYVILLE, TEXAS FROM AG TO R-20; PROVIDING A PENALTY AND AUTHORIZING PUBLICATION. and opened the Public Hearing. There being no one present wishing to speak the Public Hearing was closed. Councilperson Turner moved to approve Ordinance 0-85-575. Councilperson Gholson seconded the motion. The vote being: Ayes: Collins, White, Gholson, Kelly, Turner Noes: none 3. 3rd Reading and Public Hearing - Ordinance 0-85-576 - Ordinance amending Section 3 of Chapter 9 of the Colleyville Code concerning the names of proposed subdivisions Mayor Hubbard read the preamble to Ordinance 0-85-576 AN ORDINANCE AMENDING SECTION 3 OF CHAPTER 9 OF THE COLLEYVILLE CODE BY PROVIDING THAT LAND PLATTED WITHIN THE CITY MAY HAVE THE SAME OR A SIMILAR NAME TO EXISTING SUBDIVISIONS UPON APPROVAL BY THE CITY, ESTABLISHING PENALTY AND AUTHORIZING PUBLICATION. and opened the Public Hearing. There being no one present wishing to speak the Public Hearing was closed. Council person Kelly moved to amend Ordinance 0-85-576 to read "(b) If the land to be platted is within an existing subdivision, that plan may take the name of the existing subdivision, subject to the approval of the Planning and Zoning Commission. II Councilperson Gholson seconded the motion. The vote being: Ayes: Collins, White, Gholson, Kelly, Turner Noes: none Councilperson Kelly moved to approve Ordinance 0-85-576 as amended. Councilperson Turner seconded the motion. The vote being: Ayes: Collins, White, Gholson, Kelly, Turner Noes: none 4. 2nd Reading and Public Hearing - Ordinance 0-85-577 - Ordinance Update Service Credit and Contributions - Texas Municipal Retirement System Mayor Hubbard read the preamble to Ordinance 0-85-577 and opened the Public Hearing. There being no one present wishing to speak the Public Hearing was closed. 5. 2nd Reading and Public Hearing - Ordinance 0-85-578 - Ordinance allowing employees who performed active service in the Armed Forces to make deposits for credit Mayor Hubbard read the preamble to Ordinance 0-85-578 and opened the Public Heaing. CITY COUNC I L MINUTES AUGUST 6, 1985 Page 3 There being no one present wishing to speak the Public Hearing was closed. The Council instructed the City Attorney to research this Ordinance and give them a report at the next Council meeting. 6. Report from the 150th Committee on finances This item is to be on the next agenda. 7. Request from Webb House Restoration Committee to speak to the Council Lila Coley, 401 Shelton requested that the Council make a committment to the restoration of the Webb House and expressed her concern of the action of future Councils. Council person Kelly made a minute motion that the restoration of the Webb House be started with the Council's approval. Council person Gholson seconded the motion. The vote being: Ayes: Noes: Collins, White, Gholson, Kelly, Turner none 8. Appointment of Charter Review Committee by each Council member This item is to be on the next agenda. Items on the agenda were rearranged. NEW BUSINESS: 3. Request to speak to the Council - Dale L. Smith, pastor Colleyville Presbyterian Church - request to place a mobile classroom for their school for one year Councilperson Turner moved to approve for one year the placement of a mobile classroom by the Colleyville Presbyterian Church for their school. Councilperson Collins seconded the motion. The vote being: Ayes: Collins, White, Gholson, Kelly, Turner Noes: none 1. Request to speak to the Council - Dr. LA. Sigler, Superintendent of GCISD - request a variance from City Manager's rul ing and request that part or all of the permit fees waivered for the new Elementary School on Pool Road LA. Sigler, Superintendent of GCISD spoke to the Council requesting a variance to City Manager Ballenger's ruling. Council person Turner moved to waiver all building permit fees and to accept plan B on streets with the understanding that all inspections must be made. Council person Kelly seconded the motion. The vote being: Ayes: White, GhoJson, Kelly, Turner Noes: Collins 1st READINGS AND PUBLIC HEARINGS 1. 1st Reading and Publ ic Hearing - Ordinance 0-85-582 - Ordinance adopting the budget for the fiscal year October 1, 1985 through September 30, 1986 CITY COUNC I L MINUTES AUGUST 6, 1985 Page 4 Mayor Hubbard opened the Public Hearing and read Ordinance 0-85-582 in its entirety. Those present wishing to speak were as follows: Frank Whitmire. There being no one else present wishing to speak the Public Hearing was closed. 3. 1st Reading and Public Hearing - Ordinance 0-85-580 - Ordinance amending zoning ordinance changing the zoning of a tract of land located on Pool Road from AG to CPO (Commerical Professional Offices) on the request of Colleyville Corporation, (Z-85-508) and Special Use Permit Mayor Hubbard opened the Public Hearing on Ordinance 0-85-580 and started to read in its entirety but Councilperson Gholson moved to table Ordinance 0-85-580. Councilperson Turner seconded the motion. The vote being: Ayes: Collins, White, Gholson, Kelly, Turner Noes: none *Tabled at the request of the applicant. 4. 1st Reading and Public Hearing - Ordinance 0-85-581 - Ordinance amending zoning ordinance changing the zoning of a tract of land located on Pool Road to CPO, (Z-85-509) on the request of Colleyville Corporation and Special Use Permit Mayor Hubbard opened the Pub 1 i c Heari ng on Ordi nance 0-85- 581 and Council person Turner moved to table Ordinance 0-85-581. Council person Kelly seconded the motion. The vote being: Ayes: Collins, White, Gholson, Kelly, Turner Noes: none *Tabled at the request of the applicant. NEW BUSINESS: 2. Confirmation of the City Manager's recommendation for Director of Public Works Richard Gurney Councilperson Turner moved to confirm Richard Gurney as Director of Public Works. Councilperson Collins seconded the motion. The vote being: Ayes: Collins, White, Gholson, Kelly, Turner Noes: none 4. Consideration of awarding soccer lighting bid and authority to use up to $10,000 from the contingency fund to award this contract Councilperson Turner moved to accept the bid of Energy Electric of $12,500.00. Councilperson Gholson seconded the motion. Council person Gholson amended the motion to state the expediture to be only if the City receive in writing that if the City loses the use of the property that the equipment can be removed and the maximum amount the City is to pay is $10,000 from the contingency fund. Councilperson Turner seconded the motion. The vote being: Vote on amendment Ayes: Collins, Gholson, Turner Noes: White, Kelly Vote on main motion Ayes: Collins, Gholson, Turner Noes: White, Kelly CITY COUNCIL MINUTES AUGUST 6, 1985 Page 5 5. Consideration of awarding bid for sewer line on Shelton Drive City Manager Ballenger recommended that the bid of Lloyd Brothers of $8,240 be accepted. Council person Collins moved to accept bide of Lloyd Brothers. Died for lack of second. Councilperson Turner moved that this item be re-bid. Council person Gholson and Kelly seconded the motion. The vote being: Ayes: Collins, White, Gholson, Kelly, Turner Noes: none 6. PUBLIC HEARING - on consideration of annexation of a portion of W.T. Jones Survey and the deannexation of a portion of the William A. Doty Survey Mayor Hubbard opened the Public Hearing for the proposed annexaton and deannexation and after giving everyone present the opportunity to speak and be heard the Publ ic Hearing was closed. 7. Discussion of party for City Employees by Councilperson White Council person White invited all the Council to attend the party he has planned for August 18, 1985 beginning at 7:00 p.m. 8. Pay Bills: There was no bill list. 9. EXECUTIVE SESSION: in accordance with Article 6252-17 Sec 2 paragraph g There was no executive session. Counci 1 person Turner moved to adjourn the meeti ng. Council person Kell y seconded the motion. The vote being: Ayes: Collins, White, Gholson, Kelly, Turner Noes: none ..Res~~ :i:a Johnson City Secretary 1 vj ~iwr cJD, 19 is-' a<JL ~ Approved on: CITY (;f ~OHP{Vi UE INTEROFFICE MEMO TO: FROM: DATE: Mayor and City Council City Manager August 5, 1985 Attached please find a copy of a letter delivered to me this date by Dr. Sigler. Dr. Sigler is on the agenda August 6, 1985, to ask for rel ief on the items referred to. I have in fact requested items 1 thru 4 as mentioned. The plat of the property has cleared P&Z and provided for the 80 ft. right-of-way. Actua~ construction of the street remains in question, parking spaces to meet the City's requi rement have subsequently been provided thru proper utilization of the proposed paved area. I assume #4 refers to a drainage study that I ask for. I did not ask for a water impact study. I assure you that any rel ief in partial, or in whole might be justified. The fact is that I do not have the authority, which is the reason this is being brought to you. Sincerely, ~ -... . ,,,..///;/_~c ,(_~I"" ..-- ___--::: ..:. I -- ---=~--j C.R. Ballenger City Manager CRB/lvj P. O. BOX 185 COliEYVlllE, TEXAS 76034 (8\7) 281-4044 Grapevine-Colleyville Independent School District August 5, 1985 Council Members City of Colleyville Colleyville City Hall P.O. Box 185 Colleyville, Texas 76034 Background Information The Grapevlne-Colleyville ISD in recent"years has engaged in a considerable amount of construction of new school buildings and anticipates construction of other new buildings in the future as well. The experience of the district has been that building permits have been made available at no cost to the district; and in addition, the district has not been required to construct new streets at the school site. Consequently, when the bond issue was passed in the Spring of 1984, school district officials did not take into considera- tion these expenses when estimating the cost of each project for which the bond issue was approved. In an attempt to minimize the bonded indebtedness of the district, all projects were carefully estimated, and allocations for each project were made. The allocation for the new school on Pool Road, located in Colleyville, Texas, was $3 million. Upon completion of the plans for this building, the architect has provided district officials with an estimate of cost at approximately 53,025,000. As this project progressed, the architect arranged for a meeting with Mr. Dick Ballenger to verify compliance of these plans with the Uniform Building Code of the City of Colleyville. Mr. Ballenger agreed that the building complied with the Code but stated the following conditions must be met prior to buiding permit being issued: 1. The site (sub-division) must be platted. 2. The school district is considered a developer, their site a sub- division, and therefore, must dedicate an 801-0" street right of way (401-0" from center line of Pool Street) and either construct their portion of the new street with curbs or put the money for this purpose in an escrow account. 3. The school must have parking spaces for 115 cars. A future addition would require one more space per additional classroom. (We have designed for 55 spaces.) 3051 West Highway 26 * Grapevine, Texas 76051 * (817)481-5575 Council Members Augus t 5, 1985 Page Two 4. A water impact study by a Civil Engineer must be submitted to the City of Colleyville. No mention was made of whether or not the City of Colleyville would require the district to purchase a building permit. Additionally, to meet the require- ments specified above, a significant increase in the cost of the new facility would result. For example, in the area of utilities, bringing sewer to the site is estimated at $15,000. Cost of constructing a portion of the new street is estimated to be $49,500. Cost of platting and water impact study, approximately $25,000. In addition to the requirements set forth by the city, additional cost for site preparation was estimated to be approximately $90,000. As you can see, compliance with all of the requirements set forth by the City of Colleyville and those necessitcted for site preparation places the Grapevine-Colleyville ISO in a difficult positon with respect to the approval of final plans for the construction of this facility. To stay within budget for the project some cuts must be made which will reduce the overall function- i~g of the building as an effective education facility. Request for Relief --In order to alleviate some of the expenses which will jeopardize the district building a high-quality facility, the following requests are submitted to the Council for its careful consideration: 1. The Grapevine-Colleyville School District requests relief from ment of building permits for the construction of the elementary school on Pool Road in the City of Colleyville. ~.'Q ~\~ pay- facility 2. The Grapevine-Colleyville ISO requests relief from the City of Colleyville requirement that the school district either construct their portion of the new street or put the money for this purpose inro an escrow account. Should the Council for some reason deny this petition for relief, the district requests that it be permitted to construct a new street at the time the City of Colleyville makes a decision to construct the opposite side of the street. The district anticipates that if this is done all at one time, construction costs to both parties will be less and the entire area bordering the street side of the schoel will be enhanced by a street which is widened on both sides of the thoroughfare. 3. The Grapevine-Colleyville ISO requests relief from providing the cost of the sewer connections to the site. The district proposes that part of the cost of the connections to the site be borne by the City of Colleyville. The district would like to receive reimbursement on a pro rata basis for the cost it incurs in making connections from the existing sewer lines to the site when future developments tie into this line. Council Members August 5, 1985 Page Three The following information is provided to support these requests for relief: 1. While the school district is considered a developer by the City of Colleyville and its site is considered a subdivision, the district maintains that its role as a developer is significantly different from developers who construct their projects for the purpose of making money. Even though both the district and the city are separate taxing entities, there is a distinct similarity in the two in terms of utilization of tax dollars for purposes which benefit the taxpayers of the community. 2. The facilities constructed on this site will be provided by using tax dollars and, therefore, should be utilized fully for the taxpayers. benefit. The gymnasium, which is a part of the school plant, can be readily isolated without involving use of other portions of the school. The district would like to work cooperatively with the city to provide recreational programs which will benefit the youth of this community. Done individuallYt programs of this type represent a significant expense. Provided jointly, the expense to each "entity is minimized. The district forsees the day when these facilities, both at this school site and others in the City of Colleyville, can be used for recreational purposes by the youth of this com~unity. 3. The City of Colleyville stands to benefit greatly from the joint use of school facilities to provide recreational and other types of programs. The concessions which are requested in this proposal are relatively minor when the total picture is viewed in a broad and far-reaching perspective. The city.s investment in this facility is indeed small when compared with the opportunities it will provide. I trust that Council Members will give careful consideration to these requests and respond favorably to them. I appreciate your willingness to hear these proposals, and I feel certain you will validate my belief that the city and the schools can work cooperatively in this community to provide good programs for our youth. Respectfully submitted, 1-~c6-~~~ Dr. E. A. Sigler, Jr. Superintendent Grapevine-Colleyville ISO EAS:hh