HomeMy WebLinkAboutLibrary Board-Minutes-8/29/2016
City of Colleyville Page 1
City of Colleyville
Colleyville Library Board
MINUTES
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Monday, August 29, 2016
6:00 p.m.
Colleyville Public Library
110 Main Street
1. CALL TO ORDER
Chair Vernon Noronha called the meeting of the Colleyville Publ ic Library to order at
6:04 p.m.
ROLL CALL
Present Board members: Chairperson Vernon Noronha, Nancy Andrews, Molly
Skinner, Billie Tuttle, Seanna Billinger, Shanthi Kannan, and Joan Roberts; Library and
Recreation Director Mary Rodne and Library Administrative Assistant Kristi Isbell
Absent Board Members Kay Newton; Ex Officio Cecilia Monacelli
2. APPROVAL OF MINUTES
June 13, 2016
A motion was made by Molly Skinner and seconded by Seanna Billinger to approve the
June 13, 2016 minutes. The motion was approved unanimously.
3. REGULAR AGENDA ITEMS
3a Election of Chair and Vice-Chair
Chair Vernon Noronha stated that the August 29, 2016 meeting would be his last to
preside over Library Board because of his relocation out of state. Director Rodne
explained that, due to the resignations of both the Vice-Chair and Chair positions, an
election of officers would need to be held in order to proceed.
A motion was made by Billie Tuttle and seconded by Molly Skinner to nominate Kay
Newton for Chair of the Colleyville Library Board. A motion was made by Nancy
Andrews and seconded by Billie Tuttle to nominate Molly Skinner as Vice -Chair of the
Colleyville Library Board. The motion was approved unanimously.
3b Library Board appointments update
Director Mary Rodne stated that City Council was reviewing the previous board
appointment timeframes (in September and December) for all City boards and that
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Library Board members with expiring terms in September had received a request to
continue with their term until the review process was complete.
3c City of Colleyville Fiscal Year 2017 (FY 2017) budget update
Director Rodne presented an update on the Colleyville Public Library FY2017 budget
and provided a brief history of the funding that supports Library services, including
City General Fund, Voluntary Library Fund, CEDC (Colleyville Economic Development
Corporation) Fund, and Library Donation Fund. Rodne noted that it was proposed, for
FY2017, that funding for materials and programs be moved from the General Fund to
the Voluntary Library Fund, as well as, various technology expenses be moved from
the General Fund to the CEDC Fund.
3d Approval of the use of the Voluntary Library Fund for purchase of library materials,
materials processing supplies, and library programs.
Director Rodne presented an overview of the Voluntary Library Fund report, which gave
projections through September 2016. Rodne stated that the anticipated available funds
were about $159,011 and requested $150,000 be used for the purchase of library
materials, materials processing supplies, and programs. The board discussed the
proposed expenditures of $150,000 for the purchase of collection materials, materials
processing supplies, and library programs. Joan Roberts questioned the possibility of
increasing the expenditure amount to better accommodate the proposed FY 2017
budget adjustments. A motion was made by Shanthi Kannan and seconded by Joan
Roberts to make a recommendation to City Council to proceed with the expenditure of
these funds for the purchase of library materials, materials processing supplies, and
library programs, in an amount not to exceed $155,000 for the FY2017 budget year.
The motion was approved unanimously. Rodne noted that this recommendation would
be included as a consent agenda item at a City Council meeting in the near future.
3e Discussion of Items for Future Agendas
The next regularly scheduled meeting was tentatively set for Monday, October 10,
2016.
4. REPORTS
4a Librarian's Report
A. Monthly Statistics:
Director Rodne provided an overview of the statistics for the months of June and July
2016. Director Rodne explained the difference in statistics reporting between
Overdrive, our previous digital materials provider, to 3M Cloud, the new digital
materials provider.
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B. Donations:
Rodne stated that the Library received a total of $500.00. In June, the Library received
$500.00 from the Friends of the Colleyville Public Library to purchase Summer Reading
Program prizes.
C. Library Programs:
Rodne provided a summary of the Summer Reading Program and discussed highlights
included within the Summer Reading Program Spotlight. Rodne noted that the August
adult speaker program, Afternoon Tea with Rose Mary Rumbley, received positive
feedback and that similar speaker programs were being considered for next summer.
Rodne explained that registration for Fall Programming would begin on Tuesday,
September 6, 2016. Rodne provided the following dates for upcoming City events:
Haunted Trail Fest on Saturday, October 15, and the Christmas Tree Lighting
Celebration on Friday, December 2.
4b Friends of the Colleyville Public Library Report
Friends President Joan Roberts reported on behalf of the Friends and noted that the
Friends donated $500.00 in support of the adult program, Afternoon Tea with Rose
Mary Rumbley. Roberts provided information regarding their election of officers and
noted their next meeting would be Thursday, September 1, 2016 at 6:30 p.m.
Additionally, Roberts explained that the Friends’ meetings were open to the public and
all were encouraged to attend.
4c Colleyville Public Library Foundation Report
Rodne reported on behalf of the Colleyville Library Foundation and announced that the
Foundation would be participating in North Texas Giving Day on September 22, 2016.
Rodne further explained that the Foundation would be re-introducing the Big Piggy
Bank Fill fundraiser toward the end of the year.
5. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE
AGENDA
There were no citizen comments/presentations regarding items not on the agenda.
6. ADJOURNMENT
A motion was made by Molly Skinner and seconded by Joan Roberts to adjourn the
meeting of the Colleyville Library Board at 7:06 p.m. The motion was approved
unanimously.
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APPROVED BY A VOTE OF 8 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE 14th
DAY OF November 14, 2016.
Minutes taken and prepared by:
Kristi Isbell
Administrative Assistant